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2015-29013 Reso RESOLUTION NO. 2015-29013 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE AND APPROVING AND AUTHORIZING THE ADMINSTRATION TO ISSUE REQUEST FOR PROPOSALS (RFP) NO. 2015-178-WG, FOR THE INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES. WHEREAS, on March 11, 2015, the City Commission, referred to the Finance and Citywide Projects Committee (the Committee) the discussion relating to the issuance of a solicitation for the placement of automated teller machines on City property; and WHEREAS, the Committee discussed this issue at its April 8, 2015 meeting and recommended issuance of a solicitation for ATMs at City-owned properties and facilities; and WHEREAS, the City Commission convened on May 6, 2015 and accepted the recommendation of the Committee, subject to the following amendments to the RFP prior to issuance; A. The bid time for the RFP shall be extended from 30 to 45 days; B. Scott Rakow Youth Center and North Shore Park & Youth Center would be removed from the list of possible ATM sites; C. The following language contained in the Minimum Specifications for the ATM requirements of Appendix C of the RFP shall be modified from "each ATM shall also provide account transfers...," to "each ATM may also provide account transfers..."; and D. The following minimum requirement was added to Appendix C of the RFP: "Proposers shall have previously processed ATM transactions totaling, at a minimum, one million dollars"; and WHEREAS, pursuant to the Committee's recommendation, and subject to the amendments made by the City Commission, the City Manager recommends the issuance of an RFP for the installation and operation of Citywide automated teller machines at various City-owned properties and facilities. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the Finance and Citywide Projects Committee and approve and authorize the Administration to issue Request for Proposals (RFP) NO. 2015-178-WG, to provide the installation and operation of Citywide automated teller machines (ATM) at various City-owned properties and facilities. PASSED AND ADOPTED t & day of a 20 . E� ATTEST: \ B hi♦♦ •.......... p s tc. Rafa: E. Gr7i"d• City CI:'k •':r i1a - .'%rte T:\Agenda\2015\May 6\RFP 2015-17 WG O$rat on 5nd I tal" lation. i9deptlt�lated T: = - -V-' us City-owned Facilities-Reso.doc APPROVED AS TO \NCORP 1 t- FORM & LANGUAGE �♦ & FOR EXECUTION #. ...... .c ‘t 064' tre '41 7;CH G City Attorney Dote COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO ISSUE A REQUEST FOR PROPOSALS (RFP) 2015-178-WG, TO PROVIDE FOR THE INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED FACILITIES. Key Intended Outcome Supported: Build And Maintain Priority Infrastructure With Full Accountability Supporting Data (Surveys, Environmental Scan, etc.): N/A Item Summary/Recommendation: At its March 11, 2015, meeting, the Finance and Citywide Projects Committee recommended releasing an RFP for qualified companies to bid on placement of ATM machines throughout the City. The City of Miami Beach, as a benefit to its visitors and City residents, is seeking approval to issue the aforementioned RFP to seek proposals from qualified firms to provide for the installation, operation, maintenance, and management of automated teller machines (ATM) to be located at various City-owned facilities. The RFP is also intended to be revenue generating and should not create any operational costs for the City. CITY MANAGER'S RECOMMENDATION The City Manager recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the resolution accepting the recommendation of the Finance and Citywide Projects Committee, authorizing the issuance of RFP 2015-178-WG for the Installation and Operation of Citywide Automated Teller Machines (ATM) at Various City Owned Facilities. Advisory Board Recommendation: The Finance and Citywide Projects Committee recommends that the Mayor and City Commission of the City of Miami Beach, Florida, authorize the issuance of RFP 2015-178-WG for the installation and operation of Citywide automated teller machines (ATM) at various City owned facilities. Financial Information: Source of Amount Account Funds: N/A Financial Impact Summary: Revenue Generating. City Clerk's Office Legislative Tracking: Alex Denis, Director Ext#6641 Sign-Offs: Depajtme t Director Assis City Manager City M ager ADLt MS KB MT JLM T:WGENDA\2015\ ay\P OCUREMENT\RFP 2015-178-WG Installation and Operation of Citywide Automated T Iler Machines(ATM)at Various City Owned Facilities.-ISSUANCE SUMMARY.doc MIAMIBEACH AGENDA STEM 6 7rt1 DATE • MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members •1 the City Coal mission FROM: Jimmy L. Morales, City Manager ti ' DATE: May 6, 2015 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO ISSUE A REQUEST FOR PROPOSALS (RFP) 2015-178-WG, TO PROVIDE THE INSTALLATION-AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED FACILITIES. ADMINISTRATION RECOMMENDATION Authorize the issuance of the RFP. BACKGROUND At its March 11, 2015, meeting, the Finance and Citywide Projects Committee recommended releasing an RFP for qualified companies to bid on placement of ATM machines throughout the City. The City of Miami Beach, as a benefit to its visitors and City residents, is seeking approval to issue the aforementioned RFP to seek proposals from qualified firms to provide for the installation, operation, maintenance and management of automated teller machines (ATM) to be located at various City-owned facilities. The RFP is also intended to be revenue generating and should not create any operational costs for the City. In developing the list of location appropriate for an ATM machine, staff determined that it would be feasible to include Historic City Hall, City Hall the Miami Beach Convention Center, Colony Theater, Scott Rakow Youth Center, North Shore Recreation and Tennis Center, Flamingo Park Tennis Center, Miami Beach Golf Club and Normandy Golf Club. Additionally, several parking garages were also included. However, based on discussion with the Parking Department and Police Department, and given the potential for theft, garages were selected only if they had elevator lobby vestibules that were well lit. Therefore, the following garages were excluded: • 12 Street Garage, • 13th Street Garage, • 17th Street Garage, and • Pennsylvania Garage. SCOPE OF SERVICES The successful proposer(s) will be responsible for providing, installing, operating, maintaining and managing the Automated Teller Machines. City Commission Memorandum—RFP for Installation, Operation, Maintenance, and Management of Automated Teller Machines(ATM)at Various City-owned Facilities May 6, 2015 Page 2 of 2 OTHER RFP REQUIREMENTS • MINIMUM QUALIFICATIONS. Please Reference, Appendix C, RFP 2015- 178-WG for Installation and Operation of Automated Teller Machines (ATM) at Various City-owned Facilities (attached). • • SUBMITTAL REQUIREMENTS. Please Reference Section 030 RFP 2015- 178-WG for Installation and Operation of Automated Teller Machines (ATM) at Various City-owned Facilities (attached). • CRITERIA FOR EVALUATION. Please Reference Section 0400, RFP 2015- 178-WG for Installation and Operation of Automated Teller Machines (ATM) at Various City-owned Facilities (attached). CONCLUSION The City Manager recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the resolution accepting the recommendation of the Finance and Citywide Projects Committee, authorizing the issuance of RFP 2015-178-WG for the Installation and Operation of Citywide Automated Teller Machines (ATM) at Various City Owned Facilities. • ATTACHMENTS RFP 2015-178-WG for Installation and Operation of. Automated Teller achines (ATM) at Various City-owned Facilities. JLM / K='j/SF /AD T:\AGENDA120151May1PROCUREMENT\RFP 2015-178-WG Installation and Operation of Automated Teller Machines(ATM)at Various City-owned Facilities.- ISSUANCE MEMO.doc Page 2 of 2 REQUEST FOR PROPOSALS ( REP INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES 2015-178-WG RFP ISSUANCE DATE: MAY 6, 2015 PROPOSALS DUE: JUNE 3, 2015 @ 3:00 PM ISSUED BY: WILLIAM GARVISO, CPPB A WILLIAM GARVISO, PROCUREMENT COORDINATOR PROCUREMENT DEPARTMENT 1700 Convention Center Drive, 3rd Floor, Miami Beach, FL 33139 305.673.7000 X6650 I www.miamibeachfl.gov P- MIAN\IBEACH TABLE OF CONTENTS ,. . . SOLICITATION SECTIONS: - , - . PAGE .0100 NOT UTILIZED . . 0200 INSTRUCTIONS TO PROPOSERS & GENERAL CONDITIONS 3 0300 SUBMITTAL INSTRUCTIONS & FORMAT / \ 10 / / 0400 PROPOSAL EVALUATION / ' 12 / APPENDICES: . / / / APPENDIX A PROPOSAL CERTIFICATION, QUESTIONNIAIRE)AND AFF4DAVITS 14 APPENDIX B "NO PROPOSAL" FORM „ ..21 ..-- \ \ / APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS ,, \--- \\ / 23 , \ \ APPENDIX D SPECIAL CONDITIONS , ..30 . -,. APPENDIX E COST PROPOSAL FORM'-:''',--, \ \ .33 \ \ ,-; : ,,.... -..... ,. ......,, APPENDIX F INSURANCE REQUIREMENTS':' . :----, , 35 / ;.2./ .:--2 -,...„ ,- •/ )/ \\ .•,, ,. . . , ,,;'-- ;' . . . . , . . ' . RFP 2015-178-WG Page 2 Cr__-1 MIAMI BEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS &GENERAL CONDITIONS 1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Proposer(s) (the "contractor[s]") if this RFP results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective Proposer who has received this RFP by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued'to this RFP. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The purpose of this Request for Proposals (RFP) is to establish a contract for the installation, operation, maintenance, and management of automated teller machines (ATMs) to be located at various City-owned properties and facilities. This RFP is intended to be revenue generating and should not create any operational costs for the City. 3. SOLICITATION TIMETABLE. The tentative schedule`for.this solicitation is as follows: RFP Issued May 6, 2015 Pre-Proposal Meeting May 13, 2015 Deadline for Receipt of Questions May 27, 2015 Responses Due June 3, 2015 @ 3:00 PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: William Garviso 305.673.7000 x6650 williamgarviso @miamibeachfl.gov Additionally, the City Clerk is to be copied on all communications via email at: RafaelGranado a,miamibeachfl.gov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. RFP 2015-178-WG Page 3 ® MIAMI BEACH 5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-Proposal conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a:source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 5804578 Proposers who are interested in participating via telephone'should send an e-mail to the contact person listed in this RFP expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses'to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence."\ The `, Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the exception of communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said•co"mmunication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a'copy to the City Clerk at RafaelGranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT .,. - !• •, 41 _F.__ A ! • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES............................. CITY CODE SECTION 2-374 RFP 2015-178-WG Page 4 M1AMIBEACH • FALSE CLAIMS ORDINANCE . . CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or.terms; or protests after the proposal due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2- 371 shall be barred. 11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to.City of Miami.Beach Ordinance No. 2011- 3748, the City shall give a five (5) point preference to a responsive and,responsible Proposer which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise. 12. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section\V, Evaluation of Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s) he/she deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: (1) The ability, capacity and skill of the Proposer to perform the contract. (2) Whether the Proposer can perform the contract within the time specified, without delay or interference. (3) The character, integrity, reputation,judgment,experience and efficiency of the Proposer. (4) The quality of performance of previous contracts. (5) The previous and existing compliance bythe Proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals. Upon approval of selection.by the City Commission, negotiations between the City and the selected Proposer(s) will take place to arrive at a mutually acceptable Agreement. The City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. 13. ACCEPTANCE OR REJECTION OF PROPOSALS. The City reserves the right to reject any or all proposals prior to award. Reasonable efforts will be made to either award the Contract or reject all proposals within one- hundred twenty (120) calendar days after proposals opening date. A Proposer may not withdraw its proposals unilaterally before the expiration of one hundred and twenty (120) calendar days from the date of proposals opening. 14. PROPOSER'S RESPONSIBILITY. Before submitting a Proposal, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any RFP 2015-178-WG Page 5 MIAMI BEACH obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 15. COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense) of the Proposer, and shall not be reimbursed by the City. '16. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 17. TAXES. The City of Miami Beach is exempt from all Federal Excise-and State taxes. 18. MISTAKES. Proposers are expected to examine the term"§, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and ervices relative to this RFP. Failure to do so will be at the Proposer's risk and may result in the Proposal being non-responsive. �\! 19. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect,and are properly invoiced. Invoices must be consistent with Purchase Order format. 20. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of,Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices s.hail all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. ' 21. MANNER OF PERFORMANCE. Proposer agrees to'perform its duties and obligations in a professional manner and in accordance with all applicable Local, State,,County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the Proposer,with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws. 22. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and RFP 2015-178-WG Page 6 ® MIAMI BEACH Conditions shall have precedence. 23. ANTI-DISCRIMINATION. The Proposer certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 24. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance fora reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall•be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience),in making an award that is in the best interest of the City. F. The City may require Proposers to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality;packaging, and characteristics of the products to be supplied to the City. 25. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 26. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 27. OPTIONAL CONTRACT•USAGE. When the successful Proposer (s) is in agreement, other units of City or non- profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of City or non-profit agency. 28. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other Cityal contract, or on an as-needed basis through the City's spot market purchase provisions. 29. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then C. The solicitation; then D. The Proposer's proposal in response to the solicitation. 30. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of RFP 2015-178-WG Page 7 m MIAMI BEACH defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above,:indemnification provisions shall survive the expiration or termination of this Agreement. 31. CONTRACT EXTENSION. The City reserves the right to require the'Contractor to extend contract past the stated termination date for a period of up to 120 calendar days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 calendar days may occur,as needed bey the City and as mutually agreed upon by the City and the contractor. \. 32. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified.,that all Proposals, including, without limitation, any and all information and documentation submitted therewith, are exempt from.%public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art.,1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) calendar days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the'services,-(b)provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided bylaw; (c) Ensure;.that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 33. MODIFICATION/WITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time Modifications received after-the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 34. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFP to which Proposer took exception to (as said term and/or condition was originally set forth on the RFP). 35.ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or RFP 2015-178-WG Page 8 MIAMIBEACH service that might reasonably tend to improperly influence him/her in the discharge of his official duties. Balance of Page Intentionally Left Blank • ‘,- / 5, \ . , . , \ '5' • j ^ ''''7,,":"^•':7,1 — , • , , • . • , - <„, \si • • - • - - - - , - -- RFP 2015-178-WG Page 9 MIAMIBEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through email or facsimile, are not acceptable and will be rejected. Proposals are to be delivered to City of Miami Beach Procurement Department, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139. 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be,considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. z y .. 3. PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the sections and manner specified below:Hard copy subrnitta Is should be tabbed as enumerated below and contains a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Proposals that do not include they required information will be deemed non- responsive and will not be considered. TAB 1 Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and.Proposer Primary Contact for the purposes of this solicitation. 1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements: Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and Specifications. TAB 2 Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed info rmation regarding the firm's history and relevant experience and proven track record of providing the scope of services similar as identified in this solicitation. For each project that the Proposer submits as evidence,,of similar exPerience, the following is required: project description, agency name, agency contact, contact telephone&email, and year(s) and term of engagement. 2.2 Qualifications`of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for this project if awarded the role that each team member will play in providing the services detailed herein and each team members' qualifications.'A resume-of each individual, including education, experience, and any other pertinent information, shall be included for each Proposal team member to be assigned to this contract. 2.3 Financial Capacity. Each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, RFP 2015-178-WG Page 10 C_:1 MIA/NA BEACH contact Dun &Bradstreet at 800-424-2495. TAB 3 Scope of Services Proposed Submit detailed information addressing how Proposer will achieve each portion of the scope of services and technical requirements outlined in Appendix C, Minimum Requirements and Specifications. Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete a full review.and score the-proposed scope of services.- - -- TAB 4 Approach and Methodology Submit detailed information on how Proposer plans to accomplish the required scope of services, including detailed information, as applicable,which addresses, but need not be limited to: use of innovative technology, reporting and tracking of ATM transactions that result in the highest level of customer service while maximizing revenues received by the City. .-. TAB 5 Public Benefit Submit detailed information on how proposer will provide value-added services or public benefits related to the scope of this RFP proposed by the proposer. Public benefit(s) to the City which may include, without limitation,. benefits to residents, benefits in support of the City's educational compact with Miami-Dade Public Schools, and/or such other City public benefits and/or services as the City Manager may, in his reasonable judgment and discretion,from time to time, require TAB 6 Revenue Proposal Submit a completed Revenue Proposal Form (Appendix E). Note: After proposal submittal, the City reserves the",right to require additional information from Proposers (or Proposer team members or sub-consultants) to determine: qualifications (including, but not limited to litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RFP 2015-178-WG Page 11 MIAMI BEACH SECTION 0400 ' PROPOSAL EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the requirements set forth in the solicitation. If further information is desired, Proposers may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of proposals will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. f_. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria''listedbelow to be considered by the Evaluation Committee. The second step will consist of quantitative criteria'established below to be added to the Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordancer,,with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may • review and score all proposals received, with or-without conducting interview sessions, or • review all proposals received and short-list one or more Proposers to be further considered during subsequent interview session(s) (using the same criteria) ` -Step 1 -Qualitative Criteria Maximum Points Proposer Experience and Qualifications,including:Financial Capability 25 Approach and Methodology % 15 Scope of Services ;/ 15 Public Benefit / 15 . TOTAL AVAILABLE STEP 1 POINTS 70 3. Step 2. Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may receive additional quantitative criteria,points to be`added by the Department of Procurement Management to those points earned in Step 1, as follows � Step 2 Quantitative Criteria . - Revenue Proposal r; 30 Veterans Preference . 5 - __TOTAL AVAILABLE STEP 2 POINTS 35 4. Revenue Proposal Evaluation. The revenue proposal points shall be developed in accordance with the following formula: Sample Objective Formula for Cost Vendor Revenue Example Maximum Formula for Calculating Points(highest Total Proposal:. Allowable Points revenue share per ATM transaction paid Points (Points noted are for the City 1 revenue proposal being Awarded illustrative purposes only. evaluated X maximum allowable points= Actual points are noted above.) awarded points) Round to Vendor A $200.00 25 $1001$200 X 25=25 25 Vendor B $150.00 25 $1001$150 X 25=16 16 Vendor C $100.00 25 $1001$100 X25=13 13 RFP 2015-178-WG Page 12 ta 1' IA BEACH 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement Management. Step 1 and 2 scores will be converted to rankings in accordance with the example below: - _._ I Proposer A Proposer B Proposer C- Step 1 Points 82 76 80 Step 2 ------------------- ------------- Points 25 16 13 Committee Total 107 92 93 ,Member1 Rank Step 1 Points 79 85` 72 Step 2 Points 25 16 13 Committee Total 104 101 85 Member2 , Rank ...` . 1 3 Step 1 Points 80-,- 74 ;K 66 Step 2 Points -25 16 13 ttee ., Total 05 Go 90 79 Membmmker;"'2 . Rank w .1 . Low"A re ate Score 3 7 8 g9 g -- Final Ranking* 1 . 2 '3 *Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking'does notconstitute an award recommendation until such time as,the City Manager,has made his recommendation to the City Commission, whichh`�may be different than final ranking results. t a T wE �,i, RFP 2015-178-WG Page 13 APPENDIX A ./:-,N z..,;,;_ ,,zi,,,,,,, CI tiA/\/\ i t,. :!-_ _ ,-----. . — , „„.„ \ „ N \.\ ,,. \ , ,,, s , ,, \ , ,., „ . . :. , : : , : ,,, i ._.s., : / 7 ., <„, Proposal Certification , Questionnaire & Requirements Affidavit . ,,, ,:, : \.„ .:,..,, , , _,. „ : _ /. „,,., f" ,, ,,:,.,. _, . ,,, 2015- 178-W G INSTALLATION AND OPERATION OF , , , , AUTOMATED TELLER MACHINES (ATM ) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2015-I JB-NlG Page 14 Solicitation No: Solicitation Title: 2015-178-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES Procurement Contact: Tel: Email: William Garviso 305.673.7000 x 6650 williamgarviso @miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE &REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other'determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: _ No.of Employees: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE:- PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:" ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information,financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. RFP 2015-178-WG Page 15 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal City,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director, agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance. Proposer shall submit at least three,(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on,Scope of Services Provided. 4. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed,state and describe the litigation or regulatory action filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been''filed,against your firm(s), provide a statement to that effect. If No litigation or regulatory action has been filed against your firm(s),please provide'a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall;result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm, in the past 5 years. If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by as public sector agency? YES NO SUBMITTAL REQUIREMENT:If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified.in Sections 2-487 through 2-490 of the City Code, including a prohibition against any vendor giving a campaign contribution directly.\or indirectly to a candidate, or to the campaign committee of a candidate, for the offices of mayor or commissioner. Proposers shall;be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance. A fine of up to$500.00 shall be imposed on every person who violates this section. Each act of giving or depositing a contribution in violation of this section shall constitute a separate violation. "Vendor" shall include natural persons and/or entities who hold a controlling financial interest in a vendor entity. The term "controlling financial interest"shall mean the ownership,directly or indirectly,of ten percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten percent or more in a firm. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (to which the definition of vendor as defined above may apply), including your sub-consultants), who has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. RFP 2015-178-WG Page 16 7. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code") and submit that Code to the Procurement Division with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable Cityal rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. ——•8. - -e •- -- e - - :. ,..1 , - -.._ ..- , - - - • '••_ - •••- - _._ - •_ e: : -: e 1 , �: • __ ---e- 1 •. •- •. •- . ..e- - - .•e •. e . •_ , ••e ► :- ! e'• . •_ • e • . e• •_ ,*•e ----• ovailablc at www.miamibcachfl.gov/procurement/. , SUBMITTAL REQUIREMENT: No additional submittal is requir • - - -- -• e- --••-• • -e e - -e -- •to the living wage requirement. 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO RFP 2015-178-WG Page 17 C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable MeasuresApplicatiion will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 10. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time states that a person or affiliate who has been placed on the convicted vendor lisf following a convictiop for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals, or replies on leases of real property to a public entity; may nit be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information'to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received anyand all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has,received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFP 2015-178-WG Page 18 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the-solicitation,-as-it deems appropriate and-in its best-interest.--In-its sole discretion,-the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to,this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details; information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without lirruttation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers:.;Its the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide a6LasSurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipients own risk. Proposers should rely exclusively on their own investigations, interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation, the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as if and when a Proposal (or Proposals)}as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed,by°the parties, and then only pursuant to the terms of the definitive agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no reason,without any resultant liability to the City. The City is governed by the City-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer acknowledges.and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief.., Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with,respect-thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The previous sentence, however,'shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFP 2015-178-WG Page 19 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposers Authorized Representative: Title of Proposers Authorized Representative: Signature of Proposers Authorized Representative: Date: State of ) On this day of , 20_, personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of My Commission Expires: RFP 2015-178-WG Page 20 APPENDIX B ,.„ ,,.:,„...i„,„, .„.- 1.4 .. , Ai trA I .:4.40':'•*F''' o Bid " Form„, .„,,,,,„..„..,..,. „,„:„„,::„„,,,,, ..,.....„:.,....„. ..,„..,..„.„,„,„„, ,,::,;,,:,:.,:,,. .,,:,.„:„. -,_ .__,:,,-.2..,.,.„,•..„_-._„.i_....,:,;.:„,:.,..„., 201 5- 1 78-WG.,-., .:_:,_.,.,..: :. .._. ,.,..:,:.., ;.::,,:„„..,.....H.:_,: ,_,'',,' .',:„,,':.„-,",;. '.:..:,:„.--........,,V.„..,.. ...„„,:„. :,:-.-,',I,,„—'",.‘„....„.,-m,,:.''„.'.,,:.'i,'i.,f',.;;,..T:,.,.:.:.„„,.::. ,,..„'.,,. 1/2-:±„ ,.:..?:„0: ::,:k,,N,;!,„,,,,,v i,,:!,.,,l :--'::.:..; ',,,,,:''''','„',„....„„.,.,,. , .".... •> . INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM iATARIOUS-- CITY—OWNED PROPERTIES AND FACILITIES s. PROCUREMENT DEPARTMENT 1700 Convention Center Drive :,....,i .•::,, ,,,,i,,:.:,.. . . . ,,:„.,., Miami Beach, Florida 33139 ........ .., _ ..,,,,, ,,,,,rfq „,..„0.415.,-s*Ittfiect..i„.4..,:, ., te. �- �-� s � ` } t � '�e�spo x p a i = ,� ,. S. e>a * 'c �e : ��a-= r t o iBi At h ` `emen,}�o fNo Bi� p.ro;ides ,.. - £,x:.: ”Ategri� �.s s Barre b � a 3 %�o B€d u a a es [ r e ofj e®{: 9 3 ,. ,,,,a 3t� � k a:;.a..t.Z o$.r..sY .. ,3'wR4: m,.. ., ._..e...�a�..._. . __ .... 3... . .a e a _,_.. ... ..... RFP 2015-162-WG Page 21 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER (Please specify) We do do not_want to be retained on your mailing list for future proposals of this type P,' roduct and/or service. Signature: -Title Legal Company-Name: Note; Failure to respond, either by submitting a proposal or this completed form, may result>in your"company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: William Garviso RFP PROPOSAL#2015-178-WG 1700 Convention Center Drive MIAMI BEACH, FL 33139 RFP-2015-178-WG Page 22 APPENDIX C /\ALAAI I: Minimum Requirements & Specifications 201 5- 178-W G INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES PROCUREMENT DEPARTMENT 700 Convention Center Drive Miami Beach, Florida 33139 RW-20151 IB-wG Page 23 APPENDIX C C1. Minimum Requirements. The minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposers that fail to comply with minimum requirements will be deemed non- responsive and will not be considered. 1. Proposer shall maintain commercial office within Miami-Dade, Palm Beach, Broward or Monroe Counties. SUBMITTAL REQUIREMENT: Submit the business tax receipt or occupational license for the Proposer's location which complies with this requirement. 2. Proposers shall have been awarded at least three(3)contracts of similar scope and size within the last five(5)years. Similar size and scope may include airports,state,county,municipalities etc: SUBMITTAL REQUIREMENT: For each of the three (3)required contracts, submit: the,name of the awarding agency, agency contact person, address, telephone number, email address, and'summary of scope of services provided. !r. C2. Minimum Specifications. ' 1. ATM REQUIREMENTS Each ATM shall be compliant with Florida State Statute 655-960:, Each ATM must accept a combination of credit and debit cards:_The ATM may be a basic:service;machine providing only bank card ATM services but may also include such services as deposit to checking and savings; withdrawal from checking and savings;-loan payments;transfers; and account balance inquiries. It is also desired by the City, that the machines offer night and after-hours capabilities given that some locations have weekend or afterhours use Each ATM shall provide access to other area bank ATM cardholders whose banks are part of local, regional; national and/or international networks. Each ATM shall offer, at a minimum,the capability of processing, at.feast three (3)..networks such as "Plus", "Cirrus", "Pulse", "Honor", "MAC", "NYCE", "Quattron<"Presto "Star",and/or,others. In addition, each ATM shall offer, at a minimum, Visa and MasterCard credit card acceptance: Each ATM shall.'provide`cash withdrawal from checking and/or savings accounts, account transfers, and balance inquiries. -- The:ATMs must be attractive,functional, and resistant to rough usage and vandalism. ATMs shall have the capability of being programmed in at least two (2) languages. The City requires English and Spanish, however additional language capabilities are encouraged. RFP 2015-178-WG Page 24 ATMs must have systems management capabilities for predicting, assisting, and reporting maintenance. All ATMs shall be clearly marked with the ATM number, and have a 24-hour toll free telephone number to call for inquiries, maintenance issues,complaints or customer service issues. ATM machines may not be visible from the right of way. ATM's should be located within enclosed areas,such as lobby entrance. ATM's should be located against solid walls and away from any glass doors or storefront glass. ATM's should not be located within open terraces or verandas, or withinopen courtyards. ATM's should not obscure or block historic or architecturally significant features, finishes or fixtures. 2. ACCEPTANCE OF THE ATM MACHINES BY THE CITY The ATM machines to be provided hereunder shall be delivered to the City, and maintained in full compliance with the specifications and requirements set forth in the RFP and subsequent contract. If an ATM machine is determined to not meet the specifications and requirements of the contract, either prior to acceptance or upon initial inspection, the ATM will be removed by the contractor. The contractor shall provide a direct replacement for the non-compliant ATM. The contractor shall not assess any charge(s)for any conforming action taken by the City under this clause. 3. ADDITIONAL FACILITIES MAY BE ADDED Although the RFP and resulting contract identifies specific facilities to be serviced, the contractor will agree and understand that any City'facility may be added to their contract at the sole option of the City. When required by the pricing structure of the contract, contractor under their contract shall be invited to submit price quotes for these additional facilities. If these quotes are determined to be fair and reasonable, then the additional facility will be awarded to the contractor who offers the highest revenue share to the City based on_a per transaction basis. 4. , DELETION OF FACILITIES Although this RFP identifies specific facilities to be serviced, the contractor will agree and understand that the City may delete service for any facility when such service is no longer required during the contract period; upon fourteen(14)calendar day's written notice to the contractor. 5. SUBSTITUTION OF ATM DURING TERM OF CONTRACT Substitute brands or models may be considered during the contract period for discontinued or defectivefdamaged models. The bidder shall not deliver any substitute ATM as a replacement for a brand or model without express written consent of the City. Substitute ATMs must be of equal or better quality than the original equipment. 6. SERVICES The contractor shall, at its sole cost and expense, install, operate, and maintain the ATM machines at City approved locations in the facilities described herein. The City will cause all necessary utility lines and services to be brought to the premises to facilitate the installations. The ATMs shall be installed in a manner compatible with the existing electrical, mechanical, and structural design of the premises. RFP 2015-178-WG Page 25 ATM services shall be provided with consideration regarding the regular scheduled opening and closing of the buildings. ATM services shall be available 24 hours per day, 7 days per week, including holidays. The contractor shall regularly service each ATM so that it will at all times be properly stocked, cleaned, and in condition for use. The contractor shall keep the ATM locations in good order and repair-and.shall not allow the accumulation of waste in the areas. � ,„ `� The contractor shall repair any holes in the walls and flooring,resulting\from the installation or removal of the ATM machines. The contractor shall provide a twenty-four (24) hour response time for machine"repairs and/or replacement. \ The contractor shall be responsible for any security services in addition to those customarily provided at the building, and will be liable for any amount and damage to equipment installed and any contents of the ATM machines. The awarded contractor shall pay for the telephone services associated with the ATMs. 7. MANAGEMENT AGENT/EMPLOYEES The Vendor shall appoint a main point of contact,-or agent, who will routinely review and inspect operations and consult with the City on current and-future services, The Vendor's"agent shall be thoroughly familiar with all aspects of the contract and shall have full authority on the Vendor's behalf in any and all matters pertaining to the contract. All Vendors' employees must-present a neat and clean appearance while performing under this contract. The Vendor and their employees and/or agents shall park motor vehicles only in a place(s) designated and/or approved by the contract administrator. The Vendor shall display signage in a conspicuous location at each ATM naming the business which provides the ATM services and contact information for complaints,questions or concerns. All employees of the Vendor must be able to pass a background check performed by the City of Miami Beach Police Department. 8. REPORTING REQUIREMENTS The contractor shall keep detailed monthly records on the number of total viable transactions and foreign transactions separately for each ATM machine to determine commissions payable to the City. The contractor shall provide detailed records on the monthly transactions per machine and submit such reports to the City's Contract Administrator, no later than the fifteenth (15th) of each month for the preceding reporting period. RFP 2015-178-WG Page 26 The Vendor is required to provide as part of their response to this RFP the report format that will be used to document monthly revenue. The ideal report will itemize activity on a per location basis detailing period of report, location,weekly and year-to date revenue. The report shall be arranged that the total revenue and commission due is clearly indicated. The City of Miami Beach makes no warranty,either expressed or implied,of the potential sales to be realized from this contract. 9. MINIMUM GUARANTEE(MG) In consideration of the City executing a concession agreement and granting the rights provided in the agreement, the successful contractor shall guarantee and pay to the City an annual minimum concession fee. 10. PERCENTAGE OF GROSS(PG) During the initial term and any approved renewal'term, the successful contractor shall pay the City a percentage of its gross receipts. During any term of the concession agreement, if the amount of the annual PG is greater than the annual MG, then the successful proposer shall pay to the City the difference between the PG amount and the MG amount: ,In the event that the City chooses to extend the term of the concession agreement for any renewal term(s), the renewal term(s) MG shall be increased in a manner to be negotiated between the City and successful contractor. 11. PAYMENTS AND TRANSACTION FEES The Vendor shall include in their proposal a transaction_fee to be assessed per transaction to customer. This amount will not include any additional fees charged by customer's financial institution. However the contractor shall disclose to the City the transaction fee charges and/or surcharges levied to cardholders and non-cardholders. The monthly flat rate fees are due and payable in advance on the first (1St) day of each month. Foreign transaction fee payments are to be remitted to the City on a monthly basis. Foreign transaction fees earned in one month shall be remitted no later than the fifteenth (15th) of the next month or the next business day if the 15th falls on a weekend or holiday. 12. PERFORMANCE BOND OR ALTERNATE SECURITY The successful contractor shall furnish the City with a security deposit, as agreed to by the City. Said security shall serve to secure the successful contractor's performance in accordance with the provisions of the concession agreement. In the event the successful proposer fails to perform in accordance with said provisions, the City may retain said security, as well as pursue any and all other legal remedies provided in the concession agreement, or as may be provided by applicable law. REP 2015-178-WG Page 27 13. ATM LOCATIONS All locations will have at least one (1) machine. For any historic properties (identified with an asterisks (*) below), a Certificate of Appropriateness will be required to be obtained by the successful contractor. 1. SCOTT RAKOW YOUTH C ENTER AND ICE RINK(2 ATMS) 2700 Sheridan Avenue (Youth Center—In lobby in front of the yellow wall by fliers.) ;,� (Ice Rink—In the lobby) /. .-. 2. *HISTORIC CITY HALL ;` 1130 Washington Avenue ,% \ (Exact location to be coordinated between successful proposer and the City) 3. NORTH SHORE RECREATION CENTER&TENNIS CENTER(2 ATMS) 501 72ND Street \';.\ (Tennis Center—On the walkway into the tennis center'on the right hand side:) (Youth Center—In the entrance way next to vending machines) 4. *FLAMINGO PARK TENNIS 1235-1255 Michigan Avenue, inside Flamingo Park (Would like an ATM in the lobby-..-Exact location to be coordinated with Tennis Management Company.) 5. *7th STREET PARKING GARAGE 2107TH St 6. *16th STREET PARKING GARAGE. 1557 Washington Avenue 7. 42nd STREET PARKING GARAGE 400 42ND Street—adjacent to the Enforcement Office B. Sunset Harbor Garage First Floor Elevator Lobby 9. City Hall Garage South Elevator Lobby 10;F_ -MIAMI BEACH CONVENTION CENTER(4 ATMs) 1901 Convention Center Drive '(Exact-locations to be coordinated between successful proposer and the City) 11. MIAMI BEACH GOLF CLUB 2301 Alton Road (In the main entrance hallway next to ADA computer.) 12. NORMANDY SHORES GOLF CLUB 2401 Biarritz Drive (Inside the pro shop left of the counter.) RFP 2015-178-WG Page 28 15. CITY HALL 1700 Convention Center Drive (Ground Floor Lobby) 16. COLONY THEATHER 1040 Lincoln Road (Exact location to be coordinated between successful proposer and the City) C R; �2 a t�1 '.x E r t F { •l. RFP 2015-1 78-WG Page 29 APPENDIX D m tv\ LA/\A �, =:_ . / „„ / Special Conitions s , 2015- 1 78-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS-CITY-OWNED PROPERTIES AND FACILITIES; ),- PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 2015-1 IB-NlG Page 30 1. TERM OF CONTRACT. The contract shall commence upon the date of notice of award and shall be effective for three (3) years. 2. OPTION TO RENEW. The City, through its City Manager, will have the option to extend for two (2) additional one-year periods at the City's sole discretion. The successful - contractor shall maintain, for the entirety of any renewal period, the same revenue share, terms, and conditions included within the originally awarded contract. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the successful contractor. 3. ADDITIONAL SERVICES. Services not specifically identified in this request may be added to, or deleted from, any resultant contract upon successful negotiations and mutual consent of the contracting parties, and approval by the City Manager. 4. PROTECTION OF PROPERTY. The Successful Contractor will at all times guard against damage to or loss of property belonging to the City of Miami Beach. It is the responsibility of the Successful Contractor to replace or repair any property lost or damaged by any of its employees. The City of Miami Beach may withhold payment or make such deductions as it might deem necessary to ensure reimbursement for loss or damage to property through negligence of the Successful Contractor, its employees or agents. 5. LICENSES, PERMITS AND FEES:_The,cantractor shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein related to the installation and proper functioning of the ATM machines. Damages, penalties and or,fines imposed on the City or the contractor for failure to obtain required licenses, permits or fines shall be borne by the contractor. 6. EXAMNIATION OF SITE RECOMMENDED. Prior to submitting its offer it is advisable that the vendor visit the site of the proposed work and become familiar with any conditions which may in any manner affect the work to be done or affect the equipment, materials and or labor required. The vendor is also advised to examine carefully the specifications and become thoroughly aware regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract. No additional allowances will be made because of lack of knowledge of these conditions. 7. DEMONSTRATION OF EQUIPMENT MAY BE REQUIRED DURING EVALUATION. After receipt of offered by the City, the vendors may be required to demonstrate their specifically offered equipment to cognizant City personnel, at no additional cost. The purpose of this demonstration is to observe the equipment in an operational environment and to verify its capability, suitability and adaptability in conjunction with performance requirements stipulated in this solicitation. If a demonstration is required, the City will notify the vendor of such in writing and will specify the date and time and location of the demonstration. The City shall be the sole judge of the acceptability of the equipment in conformance with the specifications and its decision shall be final. The Equipment used for the demonstration shall be the same manufactures model identified in the vendors offer. Accordingly, the equipment used in the demonstration shall create an expressed warranty that the actual equipment to be provided during the contract period shall conform to the RFP 2015-1 78-WG Page 31 equipment used in the demonstration. F R. _ -,4-4.. . -,,z=.4.1,:,,,,..t;\•: E Q , •:4,1-1-4,..gat,\ . il,,,,,,,, . . , , -tag?" • • CG v �L\ i f'� gz, G , dA° i ' E-, RFP 2015-178-WG Page 32 CAAPPENDIX:•..,:„:,.,,„,:E MIAMI -.(_x ), C Revenu e Proposal- .: Form .,,,.... ,..:, . ..„ ., ,... AND 2015L178 WQ , NI , INSTALLATI A Nu v., OPERATION OF _., AUTOMATED .:,,\,,,.,:,;.,:„.:....:: :,:: :::-:,::-.:,:::-,.:: :::, ,.. ' .-7ELLER)::MACHINES (ATM) AT ,„: VAR1 ,..., OUS .CITY-OWNED ,.. _ _ . c IE PROPERT -. AND FACILITIES ,, . . .. , PROPERTIES, . , . VARIOUS_ ::.. :, .::..•,, , . , PROCUREMECenter NTDIVISION Drive 1700 Convention :: .. Miami Beach, Florida 33139 REP 2015-178-WG Page 33 APPENDIX E REVENUE PROPOSAL FORM Failure to submit Appendix E, Revenue Proposal Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Proposer affirms that the prices stated on this form represents the entire cost of the items,except as otherwise allowed in this RFP, in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays,taxes, insurance, cost indexes or any other unless a cost escalation.-provision is allowed herein and has been exercised by the City Manager in advance. This Revenue Proposal Form shall be completed mechanically or if manually, in ink. Proposal Tender Form completed in pencil'shall�e deemed non-responsive. All corrections shall be initialed. \ \ Annual Transaction/Surcharge Fee Percentage to Total Estimated City of Miami Item Description Revenue Beach Annual Minimum $ 1 Guarantee Revenue Share to the $100,000 . 2 City of Miami Beach (*lotto Exceed$3.00 per transaction)\ :.;.: TOTAL** $ **The Total shall be utilized to allocate Cost Points in the Evaluation of Proposals:, - • Proposer's Affirmation ,,Company: / 'Authorized Representative: Address: \ Telephone: Email: Authorized Representative's Signature: • RFP 2015-178-WG Page 34 APPENDIX F AAA I Insurance Requirements , , 2015- 178-WG INSTALLATION AND OPERATION OF AUTOMATED TELLER MACHINES (ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES „„ „ PROCUREMENT DIVISION 1700 Convention Center Drive Miami Beach, Florida 33139 RFP 201 51 ]8 WG Page 35 MIAMI BE -4CH INSURANCE REQUIREMENTS The Provider shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive, basis, including Personal Injury Liability, Products/Completed Operations, and Contractual Liability in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owne_ d,\non-owned\and hired vehicles used in connection with the work, in an amount not less than'$* ,000000 combined single limit per occurrence for bodily injury and property damage. A waiver of subrogation must be included for the insurance required above. All insurance policies required above shall be issued by companies 'authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "A" as to management;and no less than "Class VII" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick;.,New Jersey,'or its equivalent, subject to the approval of the City Risk Management Division::; or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department,o of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3RD FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. RFP 2015-178-WG Page 36