The URL can be used to link to this page

2015-29092 Reso RESOLUTION NO. 2015-29092 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING EARLY VOTING FOR THE NOVEMBER 3, 2015 CITY OF MIAMI BEACH GENERAL ELECTION, SPECIAL ELECTION, AND, IF REQUIRED, A NOVEMBER 17, 2015 RUN-OFF ELECTION. WHEREAS, Florida's Election Code states that municipalities may provide early voting in municipal elections that are not held in conjunction with County or State elections and, pursuant thereto, the City may designate as many early voting sites as necessary and to conduct its activities in accordance with the provisions of Sections §101.657(1)(a)-(c) of the Florida Statutes; and WHEREAS, the City of Miami Beach has scheduled a General Election and Special Election to be held on Tuesday, November 3, 2015 for the purpose of electing a Mayor and City Commission members in Groups IV, V and VI, and presenting several ballot questions to the City's electorate; and WHEREAS, the City Commission hereby authorizes early voting for the November 3, 2015 City of Miami Beach General Election, Special Election, and, if required, a Run-off Election, and WHEREAS, pursuant to Section 38-6 of the Miami Beach City Code, the City Commission has designated City Hall, 1700 Convention Center Drive, and the North Shore Branch Library, 7501 Collins Avenue, as the early voting locations within the City of Miami Beach and authorizes the following early voting schedule for the November 3, 2015 City of Miami Beach General Election and Special Election: FIRST WEEK DATE TIME Monday, October 19 7 am - 3 pm Tuesday, October 20 7 am - 3 pm Wednesday, October 21 7 am - 3 pm Thursday, October 22 7 am - 3 pm Friday, October 23 7 am - 3 pm Saturday, October 24 8 am - 4 pm Sunday, October 25 8 am - 4 pm SECOND WEEK DATE TIME Monday, October 26 11 am - 7 pm Tuesday, October 27 11 am - 7 pm Wednesday, October 28 11 am - 7 pm Thursday, October 29 11 am - 7 pm Friday, October 30 11 am - 7 pm Saturday, October 31 8 am - 4 pm Sunday, Novemberl 8 am - 4 pm WHEREAS, in the event that a Run-off Election is required, early voting shall occur at Miami Beach City Hall and the North Shore Branch Library on Saturday, November 14, 2015 and Sunday, November 15, 2015 pursuant to Section 38-6(b) of the Miami Beach City Code and early voting shall occur from 8:00 a.m. to 4:00 p.m. on both days. WHEREAS, the Miami-Dade County Elections Department has provided the Administration with an estimate of $284,377.12 for the City's November 3, 2015 General Election and Special Election which includes the costs of 14 early voting days (see Exhibit A — Department of Elections estimate of cost); and WHEREAS, the Miami-Dade County Elections Department has provided the Administration with an estimate of $207,577.12 for the City's November 17, 2015 Run-off Election, if required, which includes the costs of 2 early voting days (see Exhibit B - Department of Elections estimate of cost); and NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize early voting for the November 3, 2015 City of Miami Beach General Election and Special Election, and, if required, a November 17, 2015 Run-off Election, with early voting to be conducted in accordance with the provisions of this Resolution. It is further resolved that the Administration is authorized to alter the days and locations of the Early Voting schedule set forth herein if necessary due to an unforeseen event, with the Administration immediately reporting the change to the Mayor and Commissioners via a letter to the Commission (LTC). PASSED and ADOPTED this g day of July, 2015. 1 '. ,. / Phili• - T M.- or ATTEST: 7 /r APPROVED AS TO Ra/17, . Gr o, ity Jerk '��..�►` v� „,i,��1 FORM & LANGUAGE �.. .�0��t, c &FOR XECUTION ffff ' '';..... \fr.... 4 C ;\ •,..LL-) 1 5•i ,;•'"�"'�`4 , City Attorney Dote $ :INCOn OR -1 44 7C FIs3s , F:\ATTO\TURN\RESOS\Authorize Early Voting Resolution 2015.Docx ESTIMATE Miami Beach General Election - November 3, 2015 Rafael E.Granado,City Clerk Estimate N°: MB-11032015 City of Miami Beach Estimate Date: July 1,2015 1700 Convention Center Drive,#200 Miami Beach, FL 33139 Registered Voters: 49,927 Early Voting Days: 14 Precincts: 26 Early Voting Sites: 2 Polling Places: 25 Permanent Absentee Ballots: 7,357 Personnel $ 117,127.55 Salaries&Fringe Benefits,Overtime,Poll Workers Polling Places 10,660.00 Security,Polling Place Rentals Supplies and Services 2,457.09 Election Supplies,Communication Charges,Absentee Ballots Set Up Trucks and Vehicles 5,778.00 Truck Rentals,GSA Vehicles Printing and Advertising 26,461.31 Absentee,Early Voting&Precinct Ballots,Temporary Polling Place Change Notices,Newspaper Ads Postage 12,176.15 Absentee Ballots Sent and Business Reply,Temporary Polling Place Change Notices,Letters Ballot Creation 2,410.00 In-House&Outside Contractual Services,Translations-Based on one question Administrative Overhead 17,707.01 Indirect Costs,Logic&Accuracy,Post-Election Audits Early Voting 89,600.00 Estimated at$3,200 per requested number of sites and days *TOTAL $ 284,377.12 * Please note these costs are estimates and are subject to change. This estimate does include the cost of ballot printing; however, if your question(s)/race(s) creates an additional ballot page, the cost will be adjusted accordingly. For more information,you may contact: Patricia Prochnicki Deputy SOE Finance and Administration Miami-Dade Elections Department 2700 NW 87 Avenue Miami,Florida 33172 Office:305-499-8568 E-mail:bproch@miamidade.gov EXHIBIT A ESTIMATE Miami Beach Run-Off Election - November 17, 2015 Rafael E.Granado,City Clerk Estimate N°: MB-R0-11172015 City of Miami Beach Estimate Date: July 1,2015 1700 Convention Center Drive,#200 Miami Beach, FL 33139 Registered Voters: 49,927 Early Voting Days: 2 Precincts: 26 Early Voting Sites: 2 Polling Places: 25 Permanent Absentee Ballots: 7,357 Personnel $ 117,127.55 Salaries&Fringe Benefits,Overtime,Poll Workers Polling Places 10,660.00 Security,Polling Place Rentals Supplies and Services 2,457.09 Election Supplies,Communication Charges,Absentee Ballots Set Up Trucks and Vehicles 5,778.00 Truck Rentals,GSA Vehicles Printing and Advertising 26,461.31 Absentee,Early Voting&Precinct Ballots,Temporary Polling Place Change Notices,Newspaper Ads Postage 12,176.15 Absentee Ballots Sent and Business Reply,Temporary Polling Place Change Notices,Letters Ballot Creation 2,410.00 In-House&Outside Contractual Services,Translations-Based on one question Administrative Overhead 17,707.01 Indirect Costs,Logic&Accuracy,Post-Election Audits Early Voting 12,800.00 Estimated at$3,200 per requested number of sites and days *TOTAL $ 207,577.12 * Please note these costs are estimates and are subject to change. This estimate does include the cost of ballot printing; however, if your question(s)/race(s) creates an additional ballot page, the cost will be adjusted accordingly. For more information,you may contact: Patricia Prochnicki Deputy SOE Finance and Administration Miami-Dade Elections Department 2700 NW 87 Avenue Miami,Florida 33172 Office:305-499-8568 E-mail:bproch@miamidade.gov EXHIBIT B ® ® 1015•%I5 5 4., t 41��`��P'�l r EACH OFFICE OF THE CITY ATTORNEY RAULJ. AGUILA, CITY ATTORNEY COMMISSION MEMORANDUM TO: Mayor Philip Levine Members of the City Commission CC: Jimmy Morales, City Manager Rafael E. Granado, City Clerk FROM: Raul J. Aguila, City Attorney 7LJ DATE: July 8, 2015 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING EARLY VOTING FOR THE NOVEMBER 3, 2015 CITY OF MIAMI BEACH GENERAL ELECTION, SPECIAL ELECTION, AND, IF REQUIRED, A NOVEMBER 17, 2015 RUN-OFF ELECTION. The City of Miami Beach General Election for the election of the Mayor and Commission Groups IV, V, and VI, and the City's Special Election for the presentation of several ballot questions, is scheduled to be held on Tuesday, November 3, 2015. A City of Miami Beach Run-off Election, if necessary, is scheduled for Tuesday, November 17, 2015. As authorized by Section 101.657 of the Florida Statutes, and pursuant to Miami Beach City Code Section 38-6 entitled "Early Voting," the City is authorized to provide for early voting in those City elections that are not held in conjunction with County or State elections, and shall conduct its Early Voting activities in accordance with the provisions of Sections 101.657(1)(a)- (c) of the Florida Statutes. Since the November 3, 2015 General and Special Elections, and a November 17, 2015 Run-off Election (if required), is not being held in conjunction with a County or State election, the attached Resolution sets forth the Miami Beach City Commission's formal declaration authorizing and providing for Early Voting relative to said Elections. Consistent with City Code Section 38-6(b), such Early Voting shall occur at Miami Beach City Hall and the North Shore Branch Library, in accordance with the following schedule: November 3, 2015 General Election and Special Election. Early Voting to occur Monday, October 19, 2015 through Sunday, November 1, 2015 pursuant to the schedule attached as Exhibit A. Agenda Item K-7 T Date 7-i-IT November 17, 2015 Run-Off Election (if required). Early Voting to occur on the Saturday 9 Y (November 14, 2015) and Sunday (November 15, 2015) immediately preceding the Run-Off Election pursuant to the schedule attached in Exhibit B. Should an unforeseen event occur necessitating a change to the above Early Voting schedule, the Administration may alter the days and locations and will immediately report the change to the Mayor and Commissioners via an LTC. Further, the City Clerk shall notice the above dates, hours, and locations of Early Voting in a newspaper(s) of general circulation within the City of Miami Beach. ECONOMIC IMPACT STATEMENT The cost of early voting for the November 3, 2015 General Election and Special Election is $284,377.12 and for a November 17, 2015 Run-off Election, if necessary, is $207,577.12 (see Composite Exhibit C). F:WTTO\TURN\COMMMEMO\Early Voting November 3,2015 election.docx §= 21- 2 N >. C 4 ° IX ›- o k w G 1 k m Z 1 z O y o > y o 0 0 ` Z 0 1 o 1 CO a ;U a kx! � >- o0 � � o W c`' a 0 1 "' Q o I Z w � � iw � w I— 0 0 a a °a a t 0 cn o k C) co o Ce p 0 0 o I— >- 0 a�. a L W W N o° k M o L� J J > are a `,, tCe Q ti WT— W -J Et CO o ° 2oce < Q \ LL Q ` H LL Q CI . g e— MI M = Z M M H Z M V W M o Z W W LJi. Q LJL N o �� >. c [--1 W ♦1 _ N a p ; N Iw v T Z = u) W c/) N I z � Z V 1 m c „ m 2 O � O ►�I W v ° a Ja 1— io - io co, Q1- W JW � o 80) •• W W W Zm m mL , (19 W = _ Z 2 O � 2 k= a F., > p — — N a 0p E N Q O immi 0 < I ` w ` w I Q � m w I tco z 0zw � � � � � W o , V W op CO o o >m - 0 i J � a k1 a Ce a N Q O N Q O te IX Q 2 w cn 0 Lu p W 21m co O LU t.,O 1- ° O ti 1 � 2 _ 2 k= a m Z 1 1 m Z I N o k1- 2 Qe1- 2 Q a1 V o V °o N vo T. W I Z II 0 _ H C p › i LC) i 0 C.) t LLJ a. O J > W < 4 W ›- 8 t 4 W J w 00 J 1 m Z J Q N ' - W M W � ! W � o u ›- I- M Z i >t o CI 1 . O w or) O oo ! W O I— Z — Z > J w Z 1:4 IZ = Z = _ Ow O v m Z C) p4 V - Q JQ !_ CO CO ce a � w AI Z W �~ w W m w gca Nr 0 2 I > � O , 2 o. Z W — Z < = 0 < a o , V O — ri. — o1 C) U a III p "' F'- Q Q E ix � O I CO O W 2 0 I- 1- E Z co � Qa , et W to o ›- —2 0 > co 4 J Z 4 O it Q t i Q 1 Q 2 i w 0 N 0. N a4 I I ESTIMATE Miami Beach General Election - November 3, 2015 Rafael E.Granado,City Clerk Estimate N°: MB-11032015 City of Miami Beach Estimate Date: July 1,2015 1700 Convention Center Drive,#200 Miami Beach, FL 33139 Registered Voters: 49,927 Early Voting Days: 14 Precincts: 26 Early Voting Sites: 2 Polling Places: 25 Permanent Absentee Ballots: 7,357 Personnel $ 117,127.55 Salaries&Fringe Benefits,Overtime,Poll Workers Polling Places 10,660.00 Security,Polling Place Rentals Supplies and Services 2,457.09 Election Supplies,Communication Charges,Absentee Ballots Set Up Trucks and Vehicles 5,778.00 Truck Rentals,GSA Vehicles Printing and Advertising 26,461.31 Absentee,Early Voting&Precinct Ballots,Temporary Polling Place Change Notices,Newspaper Ads Postage 12,176.15 Absentee Ballots Sent and Business Reply,Temporary Polling Place Change Notices,Letters Ballot Creation 2,410.00 In-House&Outside Contractual Services,Translations-Based on one question Administrative Overhead 17,707.01 Indirect Costs,Logic&Accuracy,Post-Election Audits Early Voting 89,600.00 Estimated at$3,200 per requested number of sites and days *TOTAL $ 284,377.12 * Please note these costs are estimates and are subject to change. This estimate does include the cost of ballot printing; however, if your question(s)/race(s) creates an additional ballot paqe, the cost will be adjusted accordingly. For more information,you may contact: Patricia Prochnicki Deputy SOE Finance and Administration Miami-Dade Elections Department 2700 NW 87 Avenue Miami,Florida 33172 Office:305-499-8568 E-mail: bproch @miamidade.gov COMPOSITE EXHIBIT C ESTIMATE Miami Beach Run-Off Election - November 17, 2015 Rafael E. Granado,City Clerk Estimate N°: MB-RO-11172015 City of Miami Beach Estimate Date: July 1,2015 1700 Convention Center Drive,#200 Miami Beach, FL 33139 Registered Voters: 49,927 Early Voting Days: 2 Precincts: 26 Early Voting Sites: 2 Polling Places: 25 Permanent Absentee Ballots: 7,357 Personnel $ 117,127.55 Salaries&Fringe Benefits,Overtime,Poll Workers Polling Places 10,660.00 Security,Polling Place Rentals Supplies and Services 2,457.09 Election Supplies,Communication Charges,Absentee Ballots Set Up Trucks and Vehicles 5,778.00 Truck Rentals,GSA Vehicles Printing and Advertising 26,461.31 Absentee,Early Voting&Precinct Ballots,Temporary Polling Place Change Notices,Newspaper Ads Postage 12,176.15 Absentee Ballots Sent and Business Reply,Temporary Polling Place Change Notices,Letters Ballot Creation 2,410.00 In-House&Outside Contractual Services,Translations-Based on one question Administrative Overhead 17,707.01 Indirect Costs,Logic&Accuracy,Post-Election Audits Early Voting 12,800.00 Estimated at$3,200 per requested number of sites and days *TOTAL $ 207,577.12 * Please note these costs are estimates and are subject to change. This estimate does include the cost of ballot printing; however, if your question(s)/race(s) creates an additional ballot page, the cost will be adjusted accordingly. For more information,you may contact: Patricia Prochnicki Deputy SOE Finance and Administration Miami-Dade Elections Department 2700 NW 87 Avenue Miami,Florida 33172 Office:305-499-8568 E-mail:bproch @miamidade.gov