2015-29067 Reso RESOLUTION NO. 2015-29067
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
SUSTAINABILITY AND RESILIENCY COMMITTEE AT ITS MAY 27, 2015
MEETING,TO ENTER INTO A PILOT PROGRAM WITH BIG BELLY SOLAR,INC.
AT AN ANNUAL COST OF APPROXIMATELY $36,000, FOR LITTER
RECEPTACLE BINS THAT DO NOT INCLUDE ADVERTISING.
WHEREAS, the City of Miami Beach Sanitation Division utilizes various styles of litter
receptacles in high-traffic areas throughout the City's public rights-of-way (ROW), Miami-Dade
County Parks and Recreation maintains all beach trash cans, and the City's Parks and Recreation
Department maintains trash and recycling receptacles at City parks; and
WHEREAS,the City is facing various challenges in order to achieve its right-of-way recycling
goals, as the Sanitation Division is seeing a substantial amount of cross contamination of trash in
the recycling bins; and
WHEREAS, based upon past demonstration projects, placing recycling bins next to trash
bins in the right-of-way will improve recycling rates and reduce cross contamination; and
WHEREAS, in 2012, the City conducted a demonstration project at the Euclid Circle on
Lincoln Road that compared the silver Victor Stanley recycling bin,the Coca-Cola dual bin,the Go-
Green EcoBin and the Big Belly Solar, Inc. ("Big Belly") dual bin; and
WHEREAS, in the Euclid Circle demonstration project, Coca-Cola's recycling bin was the
most successful prototype, having the least amount of cross contamination and largest quantity of
recyclable present; and
WHEREAS, in 2012, per the City's agreement with Coca-Cola, the City installed 43 dual
trash and recycling bins at every corner on Lincoln Road as part of a pilot program. The City
Commission selected the Coca Cola dual bin design at the recommendation of the Finance and
Citywide Projects Committee(FWCPC), Historic Preservation Board,and the Design Review Board;
and
WHEREAS, the Coca Cola dual bins are already showing signs of rusting and other minor
physical damage; therefore,the City is evaluating its options to have the bins refurbished this year,
and has also requested a quote from the manufacturer for the same design, but fabricated with
aluminum, which will stand up better to the elements; and
WHEREAS, at the Sustainability and Resiliency Committee(SRC)meeting on May 22,2015,
Big Belly proposed a pilot project with 24 locations at an annual cost of approximately$36,000; and
WHEREAS, at its July 8, 2015 meeting,the City Commission adopted Resolution No.2015-
29067 approving a one year pilot program with Big Belly.; and
WHEREAS, the pilot would target those areas where such large receptacles would make
sense, such as parks,where there is plenty of space for dual cans of that size, but not on sidewalks;
and
WHEREAS, pursuant to said pilot program, Big Belly would notify the Public Works
Sanitation Department when the containers are 80% full; therefore, the City has the potential of
streamlining garbage pickup; and
WHEREAS, at the end of the(6)six months, the City Commission would be provided with a
thorough analysis of whether or not the costs associated with purchasing dual bins from Big Belly
would be feasible and/or cost effective to the operation; and
WHEREAS,the Administration recommends that the Mayor and City Commission approve a
pilot program with Big Belly at an annual cost of approximately$36,000.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission
hereby accept the recommendation of the Sustainability And Resiliency Committee at its May 27,
2015 meeting, approving a pilot program with Big Belly Solar, Inc.at an annual cost of approximately
$36,000, for litter receptacle bins that do not include advertising.
PASSED AND ADOPTED this g • . of V 7 .
E3 p
/41
ATTEST: ••�
* ':INCORP ORATE:
Z.� it � ' !, , MAYOR
RAFAEL E. G NADO, CIT c.� '1�,
Na 0H 26 .
T:\AGENDA\2015\JuIy\PUBLIC WORKS\Bigbelly.Reso.doc
APPROVED AS TO
FORM & LANGUAGE
•, FOR EXECUTION
dot 1 .� Z r eV I L
ity Attorney y` 1,7' Date
Exhibit A
'=III'Pilot=PIograri :Costs and:Measure m_ ent riteria:Potential=Pilot;Locations..Llncoln;Dr ye/Roar,
erg to ,,4v ue. - _ i:•,,::G �:. A-= - ;t;:
:� eQ _Bout aid•-,�Vashtrf L, ). ._L. _:f1` - =.,�.I:r: .•- .v
Subscription Program Pricing
Pilot Configuration 24 Bigbelly Double Stations w side panels
Monthly rate per Double Station $128/double/month
Monthly rate for System $3,072/month—$36,864 Annually
Pilot Criteria Objective metrics to assess the success of the Pilot program:
A. Define current state(Collection Study info)and desired/targeted goal(s)and agreed
upon evaluation metrics
B. Number of stations/configuration to be part of pilot(minimum required to affect
meaningful improvement—include recycling?)
✓ How was number/configuration arrived at?
✓ Deployment strategy(ex.select one park and replace all existing
receptacles)
✓ ID critical path for pilot success
C. Establish pilot evaluation team—roles,responsibilities,expectations(include all
stakeholders that play part in pilot success)
D. Define process for pilot execution (what process changes required) and build metrics
for evaluation(what are they,how they should be tracked,format to use,all vetted and
agreed upon)
E. Pilot duration(not to exceed timeframe—six months maximum)and defined next steps
upon meeting pilot metrics
F. Mid pilot review process—set up review meetings(is pilot on track?),establish who to be
involved and agenda,what to be provided and by whom
G. Bigbelly pilot review/evaluation criteria(score card)—this is what is below.
H. Product Performance:
i. -Trash collections were reduced by at least 50%.
ii. -The BigBelly®units were up and running over 99%of the days in use.
I. Company Responsiveness
a. BigBelly Solar responded to service issues the same day as reported.
b. Any mechanical issues were resolved within 2 business days.
J. Operational Impact
a. Workers found BigBelly®easy to use(no major operations issues were
identified.)
K. Public Perception and Feedback
a. Public generally liked the BigBelly®and usage of the compactors and/or recyclers
increased with familiarity.
7 Bigbelly
CHANGE YOUR SPACE
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida,Accepting The Recommendation
Of The May 27,2015 Sustainability And Resiliency Committee To Explore The Range Of Financing Options Proffered By
Big Belly Solar Without Advertising
Key Intended Outcome Supported:
Item Summary/Recommendation:
The Sanitation Division utilizes various styles of litter receptacles in high-traffic areas throughout the public right-of-way
(ROW). Miami-Dade County Parks and Recreation maintains all beach trash cans and the Miami Beach Parks and
Recreation Department maintains trash•and recycling receptacles at City parks.
The City is currently struggling to achieve its right-of-way recycling goals.Specifically,the Sanitation Division is seeing a
substantial amount of cross contamination of trash in the recycling bins.Staff anticipates that placing recycling bins next
to trash bins will improve recycling rates in the right-of-way. Past demonstration projects have shown that dual bins
result in the least amount of cross contamination and the highest collection by percentage of recyclables.
In 2012,the City conducted a demonstration project at the Euclid Circle on Lincoln Road that compared the silver Victor
Stanley recycling bin, the Coca-Cola dual bin, the Go-Green EcoBin and the Big Belly dual bin. In the Euclid Circle
demonstration project, Coca-Cola's recycling bin was the most successful prototype, having the least amount of cross
contamination and largest quantity of recyclable present. In 2012, per the City's agreement with Coca-Cola, the City
installed 43 dual trash and recycling bins at every corner on Lincoln Road as part of a pilot program. The City
Commission selected Coca Cola dual bin design at the recommendation of the FWCPC, Historic Preservation Board
and Design Review Board (Attachment B).
The Coca Cola dual bins are already showing signs of rusting and other minor physical damage. As such, the City is
looking to have them refurbished this year. The City has also requested a quote from the manufacturer for the same
design but fabricated with aluminum, which will stand up better to the elements. Before we proceed with this
refurbishment, we believe it would be appropriate to take another look at the Big Belly Option.
Based upon the presentation to the Sustainability and Resiliency Committee, on May 22, 2015, Big Belly proposed a
pilot project with 24 locations at an annual cost of$36,000(Attachment C).The Administration recommends that a pilot
program be implemented for the duration of(6)six months at no cost to the City in order to evaluate the Big Belly dual
bins with respect to labor and cost savings of the operation. The program could consist of placing the dual bins at(4)
designated locations within the areas of South Point Park, North Shore Open Space Park,as well as(20)locations on,
Ocean Drive, Lincoln Road and Washington Ave. at the end of the(6)six months the Commission would be provided
with a thorough analysis of whether or not the cost associated with purchasing dual bins from Big Belly would be
feasible and/or cost effective to the operation.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account Approved
Funds: - 1
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Eric Carpenter, Public Works X6012
Sign-Offs:
Department Director Assistant C' •nager City M ger
ETC Pc?... MT lig JLM
T:\AGENDA12015\July\PUBLIC WORKS\big belly.Sum.doc
Agenda Item c 7 H
Date T Y-15
!\AIA, /\AIRFAC l--I
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMIS ON MEMORANDUM
TO: Mayor Philip Levine and Members of the City •• mission
FROM: Jimmy Morales, City Manager
DATE: July 8, 2015
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE MAY 27, 2015
SUSTAINABILITY AND RESILIENCY COMMITTEE TO EXPLORE THE RANGE OF
FINANCING OPTIONS PROFFERED BY BIG BELLY SOLAR WITHOUT ADVERTISING
BACKGROUND
The Sanitation Division utilizes various styles of litter receptacles in high-traffic areas throughout the
public right-of-way(ROW). Miami-Dade County Parks and Recreation maintains all beach trash cans and
the Miami Beach Parks and Recreation Department maintains trash and recycling receptacles at City
parks.
The following is a table with the breakdown of the different bin styles, cost, lifespan, locations, and their
citywide totals. Attachment A provides an image of each bin type.
Bin Type Cost Lifespan Locations Number Bins
Victor Stanley Green Trash $1,240 7 years* Entertainment Districts 892
Chase Side Opening Recycling $1,300 5 years* Entertainment Districts 66
Beachwalk Wire Basket Trash $160 2 years Beachwalks 120
43
Coca-Cola Dual Bin** Dual $1,680 3 years* Lincoln Road (86 total
waste/recycling)
Beach Entrances and 63
Fibrex Dual Bin** Dual $1,000 5 years Green Public Space (126 total
_ waste/recycling)
Narrow sidewalks in
Twist Can Trash n/a 20 residential 181
years* neighborhoods.
Parking lots.
* Bins are periodically refurbished to increase their longevity.
**Cost includes both trash&recycling bin.
City Commission Memorandum-BigBelly
July 8, 2015
Page 2 of 2
ANALYSIS
The City is currently struggling to achieve its right-of-way recycling goals. Specifically, the Sanitation
Division is seeing a substantial amount of cross contamination of trash in the recycling bins. Staff
anticipates that placing recycling bins next to trash bins will improve recycling rates in the right-of-way.
Past demonstration projects have shown that dual bins result in the least amount of cross contamination
and the highest collection by percentage of recyclables.
In 2012,the City conducted a demonstration project at the Euclid Circle on Lincoln Road that compared
the silver Victor Stanley recycling bin, the Coca-Cola dual bin, the Go-Green EcoBin and the Big Belly
dual bin. In the Euclid Circle demonstration project, Coca-Cola's recycling bin was the most successful
prototype, having the least amount of cross contamination and largest quantity of recyclable present. In
2012, per the City's agreement with Coca-Cola,the City installed 43 dual trash and recycling bins at every
corner on Lincoln Road as part of a pilot program. The City Commission selected Coca Cola dual bin
design at the recommendation of the FWCPC, Historic Preservation Board and Design Review Board
(Attachment B).
The Coca Cola dual bins are already showing signs of rusting and other minor physical damage.As such,
the City is looking to have them refurbished this year. The City has also requested a quote from the
manufacturer for the same design but fabricated with aluminum, which will stand up better to the
elements.
Based upon the presentation to the Sustainability and Resiliency Committee,on May 22,2015,Big Belly
proposed a pilot project with 24 locations at an annual cost of $36,000 (Attachment C). The
Administration recommends that a pilot program be implemented for the duration of(6)six months at no
cost to the City in order to evaluate the Big Belly dual bins with respect to labor and cost savings of the
operation. The program could consist of placing the dual bins at(4)designated locations within the areas
of South Point Park, and North Shore Opens Space Park, as well as (20) locations on Ocean Drive,
Lincoln Road and Washington Ave. At the end of the(6)six months the Commission would be provided
with a thorough analysis of whether or not the cost associated with purchasing dual bins from Big Belly
would be feasible and/or cost effective to the operation.
CONCLUSION
The Administration recommends that the Mayor and City Commission explore a pilot program of the Big
Belly dual bins at no cost to the City. The following is presented to the City Commission for discussion
and further direction.
Attachments: A: Trash & Recycling Bin Types
B: Commission Memo-December 12, 2012
C: Big Belly proposed pilot program
JM/MT/ETC/JJ F/BAM
T:\AGENDA\2015\July\PUBLIC WORKS\big belly.Memo.doc
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Attachment B
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach,Florida,Approving The Sole Source
Purchase Of The Matching Trash Receptacle From Recycle Clear,The Manufacturer Of The Recycling Receptacle
Provided Under The Coca-Cola Sponsorship Agreement,In The Estimated Amount$34,400 For Fiscal Year 2012/13,
And Waiving By 5/7ths Vote,The Formal Competitive Bidding Requirement,Finding Such Waiver To Be In The In
The Best interest Of The City. _
Key Intended Outcome Supported:
Enhance the Environmental Sustainabliity of the Community and improve Cleanliness of Miami Beach Rights of
Way Especially in Business Areas.
Supporting Data(Surveys,Environmental Scan,etc.): Under the 2012 Community Survey,the City
of Miami Beach received moderate ratings on its efforts to be green(66%positive)and on its sustainability
initiatives(63%positive).
Item Summary/Recommendation:
Coca-Cola has designed a custom recycling bin and matching trash bin,with die-cut messaging that can be placed
together to create a dual unit. In the Euclid Circle demonstration project,Coca-Cola's recycling bin was the most
successful prototype,having the least amount of cross contamination and largest quantity of recyclables present.
The City needs 43 dual units(43 recycling bins plus 43 trash bins)to serve Lincoln Road. Per its Sponsorship
Agreement,Coca-Cola will provide the 43 recycling bins. However,the City will need to purchase 43 matching trash
bins designed by Coca-Cola to provide a uniform dual unit.
The cost per individual bin designed by Coca-Cola is$800.The trash and recycling bins are priced individually.
Coca-Cola has committed to provide 43 individual recycling bins to be installed,at no cost to the City.The City would
be responsible for purchasing the 43 matching trash bins to complete the 43 dual units necessary along Lincoln
Road. Recycle Clear is the sole manufacturer of the recycling and trash bins designed by Coca-Cola,which has
several patented features in the design. This request for a sole source manufacturer will ensure continuity and unity
for the Lincoln Road ROW recycling and trash dual units.
It should be noted that outside of Lincoln Road,there are approximately 790 trash receptacles and 74 silver urban
style standalone recycling bins throughout the City. These existing trash receptacles cost$1,200 per receptacle to
replace at the end of their life cycle. If in the future,the City decides to replace all of the 864 trash and recycling
receptacles with the trash and recycling bins designed by Coca-Cola, Recycler Clear would be the sole source
supplier. At$800 per bin,the total cost of replacing all 864 existing trash and recycling receptacles is$891,200;
therefore the City Administration recommends that the City trash and recycling bins,only be replaced after they have
reached the end of their 4 to 6 year life cycle.
, THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION.
Advisory Board Recommendation:
On July 9,2012,the FCWPC recommended that the Commission approve the Coca-Cola recycling receptacle design
and include a matching trash receptacle.On September 11,2012,the HPB recommended that Coca-Cola develop a
design more consistent with the unique characteristics of the City.On October 2,2012,the DRB recommended that
the City move forward with the proposed dual bin design.
Financial Information:
Source of Amount Account
Funds: I $25,000 365-2558-069359
Willi 2 $9,400 301-2558-069359
.:. -1 Total
Financial Impact Summary:At$800 per bin,the total cost of replacing all 864 existing trash and recycling
receptacles is$691,200;therefore the City Administration recommends that the City trash and recycling bins,only be
replaced after they have reached the end of their 4 to 6 year life cycle.
City Clerk's Office Legislative Tracking:
Richard Saltrick ext.6565
Sign-Offs:
Departmen Director : 1: i City ii .,eager C'1 Manager
• FHB %� ,: Lll[ ' KGB •e�
T:IAGENDA12012112-12-121Recyding Bin Summary.doc
•
AGENDA ITEM
MIAMIBEACH DATE ,�.,
. 272 '�
MIAMIBEACH
City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the ity Commission
FROM: Kathie G. Brooks, Interim City Manager c% •
DATE: December 12,2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, APPROVING THE SOLE SOURCE PURCHASE OF THE MATCHING TRASH
RECEPTACLE FROM RECYCLE CLEAR, THE MANUFACTURER OF THE RECYCLING
RECEPTACLE PROVIDED UNDER THE COCA-COLA SPONSORSHIP AGREEMENT,IN THE
ESTIMATED AMOUNT$34,400 FOR FISCAL YEAR 2012113,AND WAIVING BY 5I7THS VOTE,
THE FORMAL COMPETITIVE BIDDING REQUIREMENT,FINDING SUCH WAIVER TO BE IN
THE IN THE BEST INTEREST OF THE CITY.
ADMINISTRATION RECOMMENDATION
The Administration recommends adopting the resolution.
FUNDING
Funding will be provided from the following accounts for Fiscal Year 2012/2013.
• $25,000 RDA City Center Projects—Trash Receptacles Account Number 365-2558-069359
• $9,400 Capital Projects Not Financed By Bonds—Trash Receptacles Account Number 301-
2558-069359
BACKGROUND
City staff,at the urging of the Sustainability Committee,has investigated improvements to the design
of the recycling bins currently deployed throughout the City,as it has been established that placing
recycling bins next to trash bins improves recycling rates.
The Finance and Citywide Projects Committee(FCWPC) recommended that during FY 2012/13
budget discussion,staff determine the number and locations of recycling bins that are needed in the
right-of-way (ROW), and present a cost comparison for the current silver bin, the Coca-Cola
recycling bin,and/or the Big Belly recycling bin.On May 17,2012,the FCWPC reviewed the Euclid
Circle recycling bin demonstration. In the Euclid Circle demonstration project,Coca-Cola's recycling
bin was the most successful prototype,having the least amount of cross contamination and largest
quantity of recyclables present
On July 9,2012, FCWPC determined that the Coca-Cola recycling bin design was the most cost-
effective model,approved the Coca-Cola design,and recommended that a dual recycling and trash
receptacle be developed and installed as a pilot project along Lincoln Road. The Committee
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City Commission Memo—Lincoln Road Trash Bins
December 12, 2012
Page 2 of 2
recommended that the Historic Preservation Board (HPB) and the Design Review Board (DRB)
provide comment on the design.
On September 11,2012,the HPB passed a resolution encouraging Coca-Cola to further develop
the design for the containers in a manner more consistent with the unique design characteristics of
the City of Miami Beach.
On October 2, 2012, the DRB passed a resolution recommending moving forward with a more
rounded metal rain hood, with the inclusion of the Miami Beach logo to be located on the trash
container in addition to its location on the recycling container.
On October 24,2012,the City Commission passed a resolution approving the design of the recycling
receptacle in the color silver to be provided under the Coca-Cola Sponsorship Agreement,the design of a
matching trash receptacle in the color blue,and the replacement of containers as needed.
Coca-Cola has designed a custom recycling bin and matching trash bin,with die-cut messaging that
can be placed together to create a dual unit(Attachment A).
ANALYSIS
The City needs 43 dual units(43 recycling bins plus 43 trash bins)to serve Lincoln Road. Per its
Sponsorship Agreement,Coca-Cola will provide the 43 recycling bins. However,the City will need
to•purchase 43 matching trash bins designed by Coca-Cola to provide a uniform dual unit.
The trash and recycling bins are priced individually. Coca-Cola has committed to provide 43
individual recycling bins to be installed, at no cost to the City. The City would be responsible for
purchasing the 43 matching trash bins to complete the 43 dual units necessary along Lincoln Road.
The cost per individual bin designed by Coca-Cola is$800,which is the cost paid by Coca-Cola.
Recycle Clear is the sole manufacturer of the recycling and trash bins designed by Coca-Cola
(Attachment C). The Recycle Clear product has several patented features,which is another reason
why a sold source purchase is required for this design. This request for a sole source manufacturer
will ensure continuity and unity for the Lincoln Road ROW recycling and trash dual units.
It should be noted that outside of Lincoln Road,there are approximately 790 trash receptacles and
74 silver urban style standalone recycling bins throughout the City. These existing trash receptacles
cost$1,200 per receptacle to replace at the end of their life cycle,which is four(4)to six(6)years. If
in the future,the City decides to replace all of the 864 trash and recycling receptacles with the trash
and recycling bins designed by Coca-Cola, Recycler Clear would be the sole source supplier. At
$800 per bin,the total cost of replacing all 864 existing trash and recycling receptacles is$691,200;
therefore the City Administration recommends that the City trash and recycling bins, only be
replaced after they have reached the end of their 4 to 6 year life cycle.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the resolution.
Attachments:
A. Dual Recycling and Trash Receptacle Design
B. Recycle Clear Product Patents
KGB/MAS/FHB/JJF/RWS/ESW
T:IAGENDA12012112-12-121Recycling Bin Memo.doc
274
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Recycle Clear 2210 S 54th Street
Innovative Recycling Solutions Milwaukee, WI 53219
414-431-0651
www.recycleclea r.corn 414-431-0652 (Fax)
Thank you for choosing Recycle Clear. We take pride in
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US D579,617, US 8,042,703, US D617,519 Trade Marks
3,680,114, 3,719,561, 3,719,558 and numerous patent
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276