2015-29090 Reso RESOLUTION NO. 2015-29090
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT WITH AN AMENDED PROJECT
SCOPE AND METHODOLOGY WITH DAVID MANCINI & SONS, INC. FOR
DESIGN BUILD SERVICES FOR A 54" REDUNDANT SEWER FORCE MAIN TO
CONNECT TO THE GOVERNMENT CUT FORCEMAIN (THE "PROJECT") TO
MEET THE PROJECT'S AVAILABLE BUDGET OF $10,500,000.
WHEREAS, in February of 2012, Pure Technologies, the City's consultant, submitted a
Condition Assessment Report of the existing 54"Pre-Stressed Concrete Cylinder Pipe(PCCP)force
main connecting to the Government Cut force main. It was discovered of the 260 pipes analyzed, 8
pipes(3%)were found with electromagnetic anomalies representing broken steel pre-stressing wire
wraps; and
WHEREAS, although these anomalies do not pose an imminent threat to the performance of
the City's sanitary sewer service, a redundant 54"force main would ensure sanitary sewer service in
the event of an emergency or during maintenance. The force main is of importance since the
existing 54" force main conveys the City's entire sanitary sewer to the water treatment plant on
Virginia Key. In addition, the intent would be to rehabilitate the existing 54" force main's
electromagnetic anomalies after bringing the proposed 54"force main into service; and
WHEREAS,the City's Public Works Department determined that a design-build methodology
would be best suited for this Project. Therefore, the Department prepared a Design Criteria
Package, as required by Florida Statutes, for the Project that served to define the design
requirements for development of construction documents by the selected Design Build Firm(DBF),
and for submission of its price proposal; and
WHEREAS, RFP PROCESS — PHASE I - was issued on November 12, 2014, with an
opening date of January 21, 2015. A pre-proposal conference to provide information to the
proposers submitting a response was held on November 20, 2014. The City received proposals
from 1) David Mancini & Sons, Inc.; and 2) Ric-Man Construction, Inc.; and
WHEREAS, RFP PROCESS—PHASE II —was issued on March 17, 2015, via Addendum
No. 5, and the Procurement Department issued Phase II of the RFP process to the short-listed
proposers.A pre-proposal conference to provide information to the short-listed proposers was held
on March 24, 2015. On May 1, 2015,the City received proposals in response to Phase I I of the RFP
from the two short-listed proposers: 1) David Mancini & Sons, Inc. and 2) Ric-Man Construction,
Inc.; and
WHEREAS, after reviewing all the submissions and the results of the evaluation process,the
City Manager found that both proposals exceed the available budget for the Project of$10,000,000,
plus a $500,000 contingency; and
WHEREAS,the City Manager recommended that the Mayor and City Commission authorize
the Administration to enter into negotiations with the top ranked proposer David Mancini&Sons, Inc.
At the June 10, 2015 City Commission meeting, direction was given to negotiate to the budget
without changing the Project's scope. If there is any change in scope, it must return to the City
Commission; and
WHEREAS, the Administration was able to negotiate an agreement within the available
budget with the top ranked proposer David Mancini&Sons, Inc.The negotiated agreement included
amendment to the Project scope and methodology that will allow the 54"redundant force main to be
designed and constructed at a total cost of$10,482,000.00; and
WHEREAS, AECOM, a consultant for the Public Works Department, has reviewed the
proposed cost savings measures and finds them acceptable.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission
hereby approve and authorize the Mayor and City Clerk to execute an Agreement with an amended
Project scope and methodology with David Mancini&Sons, Inc.,for design build services for a 54"
redundant sewer force main to connect to the Government Cut Forcemain to meet the Project's
available budget of$10,500,000.
PASSED AND ADOPTED this g day of Jw5/ , 2015.
ATTEST:
;
B 111�1• CFP p Le ne, ,r orf,
-fael Grahado, City Clerk . I. 4
, :INCORP ORATED: j
I' APPROVED AS TO
�� - FORM & LANGUAGE
•• �i
T:\AGENDA\2014\December\PUBLIC WO„P� 113i,0411/... '26 SDI' as e�nt;deso.doc &FOR EXECUTION
��.. - . 6
ri 17((9
City Attorney tcr Date
COMMISSION ITEM SUMMARY
Condensed Title:
Accepting The Recommendation Of The City Manager Pertaining To Negotiations With David Mancini And
Sons, Inc., Pursuant Request For Proposals (Rfp) No. 2014-253-Yg For Design Build Services For 54"
Redundant Sewer Force Main, Authorizing The City Mayor And City Clerk To Execute An Agreement With An
Amended Project Scope & Methodology To Meet The Available Budget Of$10,500,000.
Key Intended Outcome Supported:
Item Summary/Recommendation:
On February of 2012,Pure Technologies,the City's consultant in this matter,submitted a Condition Assessment Report of
the existing 54"Pre-Stressed Concrete Cylinder Pipe(PCCP)force main connecting to the Government Cut force main.It
was discovered of the 260 pipes analyzed,8 pipes(3%)were found with electromagnetic anomalies representing broken
steel pre-stressing wire wraps.Although these anomalies do not pose an imminent threat to the performance of the City's
sanitary sewer service,a redundant 54"force main would ensure sanitary sewer service in the event of an emergency or
during maintenance. The force main is of importance since the existing 54"force main conveys the City's entire sanitary
sewer to the water treatment plant on Virginia Key. In addition the intent would be to rehabilitate the existing 54"force
main's electromagnetic anomalies after bringing the proposed 54"force main into service.
The City's Public Works Department determined that a design-build methodology would be best suited for this project,As a
result,the Department prepared a Design Criteria Package,as required by Florida Statutes,for the Project that served to
define the design requirements for development of construction documents by the selected Design Build Firm(DBF),and
for submission of their price proposal.
RFP PROCESS—PHASE I RFP 2014-253-YG was issued on November 12,2014,with an opening date of January 21,
2015.A pre-proposal conference to provide information to the proposers submitting a response was held on November 20,
2014.Under Phase I,the City received proposals in response to the RFP from the following two(2)firms: 1)David Mancini
&Sons, Inc.; and 2) Ric-Man Construction, Inc.
RFP PROCESS—PHASE II On March 17,2015,via Addendum No.5,the Procurement Department issued Phase II of the
RFP process to the short-listed proposers.A pre-proposal conference to provide information to the short-listed proposers
was held on March 24,2015.On May 1,2015,the City received proposals in response to Phase II of the RFP from the two
short-listed proposers: 1)David Mancini&Sons, Inc.; and 2) Ric-Man Construction, Inc.
After reviewing all the submissions and the results of the evaluation process,the City Manager found that both
proposals exceed the available budget for this project of$10,000,000, plus a$500,000 contingency.Therefore,
the City Manager recommends that the Mayor and City Commission authorize the Administration to enter into
negotiations with the top ranked proposer David Mancini & Sons, Inc. In the June 10, 2015 Commission
meeting, the direction was given to negotiate to the budget without changing scope. If there is any change in
scope, it must return to Commission.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source Amount Account Approved
of 1 $400,000 303-2737-065357 54 inch Diameter
Funds: Redundant Sewer Force Main
$8,283,000 389-2737-069357 54 inch Diameter
,(�_ Redundant Sewer Force Main
`� $600,000 389-2737-069358 54 inch Diameter
Redundant Sewer Force Main
$296,609 379-2737-061357 54 inch Diameter
Redundant Sewer Force Main
$920,391 Proposed Water and Sewer Bonds
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Eric Carpenter, Public Works X6012
Sign-Offs:
Departm .Director Assistant City Manager City M 1nager
ETC / MT JLM ;.
T:\AGENDA\2015\July\PUBLIC WORKS\RFP pump station.doc
Agenda Item R7 Q
Date 7-8-IS
MIAMI BEACH
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of he City Co 1 ission
FROM: Jimmy L. Morales, City Manager
DATE: July 8, 2015
SUBJECT: ACCEPTING THE RECOMMENDATI N OF THE CITY MANAGER PERTAINING TO
NEGOTIATIONS WITH DAVID MANCINI AND SONS, INC., PURSUANT REQUEST
FOR PROPOSALS (RFP) NO. 2014-253-YG FOR DESIGN BUILD SERVICES FOR
54" REDUNDANT SEWER FORCE MAIN, AUTHORIZING THE CITY MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT WITH AN AMENDED PROJECT
SCOPE & METHODOLOGY TO MEET THE AVAILABLE BUDGET OF $10,500,000.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FUNDING
Funding for this project will be as follows:
Amount Account Number Description
$400,000 303-2737-065357 54 inch Diameter Redundant Sewer Force Main
$8,283,000 389-2737-069357 54 inch Diameter Redundant Sewer Force Main
$600,000 389-2737-069358 54 inch Diameter Redundant Sewer Force Main
$296,609 379-2737-061357 54 inch Diameter Redundant.Sewer Force Main
$920,391 Proposed Water and Sewer Bonds
$10,500,000 Total
*This funding is contingent on the adoption of the 5th Capital Budget Amendment.
BACKGROUND
On February of 2012, Pure Technologies, the City's consultant in this matter, submitted a
Condition Assessment Report of the existing 54" Pre-Stressed Concrete Cylinder Pipe (PCCP)
force main connecting to the Government Cut force main. It was discovered of the 260 pipes
analyzed, 8 pipes (3%) were found with electromagnetic anomalies representing broken steel
pre-stressing wire wraps. Although these anomalies do not pose an imminent threat to the
performance of the City's sanitary sewer service, a redundant 54" force main would ensure
sanitary sewer service in the event of an emergency or during maintenance. The force main is
Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the -
Ranking of Proposals with Respect to Phase I of the RFP Selection Process pursuant to RFP 2014-253-
YG—54" Redundant Sewer Force Main
June 10, 2015
Page 2
of importance since the existing 54" force main conveys the City's entire sanitary sewer to the
water treatment plant on Virginia Key. In addition the intent would be to rehabilitate the existing
54" force main's electromagnetic anomalies after bringing the proposed 54" force main into
service.
The City's Public Works Department determined that a design-build methodology would be best
suited for this project, As a result, the Department prepared a Design Criteria Package, as
required by Florida Statutes, for the Project that served to define the design requirements for
development of construction documents by the selected Design Build Firm (DBF), and for
submission of their price proposal. The Project consists of micro-tunneling for the installation of
the 54" force main, open trench construction at the launch and retrieval shafts, possible
replacement, restoration, relocation or abandonment of existing water and/or sewer facilities,
maintenance of traffic, landscaping, restoration of disturbed drainage features, roadway
reconstruction / pavement markings, repair and/or extension of existing sidewalks to comply
with ADA requirements, and the incorporation and the undergrounding of utilities, including
Florida Power and Light (FPL), Atlantic Broadband (ABB) and AT&T.
On June 11, 2014, the City Commission approved the issuance of the subject RFP. However,
the RFP was not advertised until November 12, 2014 for the reasons communicated to the City
Commission via LTC # 372-2014, dated November 5, 2014, which included enhancing the
scope of the project in the Design Criteria Package by the City's consultant.
RFP PROCESS — PHASE I
RFP 2014-253-YG was issued on November 12, 2014, with an opening date of January 21,
2015. A pre-proposal conference to provide information to the proposers submitting a response
was held on November 20, 2014.
In accordance with Section 287.055 of the Florida Statutes, the RFP provides for a two-step,
phased evaluation process. The Phase I selection process, relates to the qualifications,
experience and availability of the proposers and key members of the design-build team,
including the lead designer and lead constructor. Only those Proposers short-listed during
Phase I are authorized to proceed to Phase II of the RFP selection process, in which price and
detailed technical proposals based on the approved Design Criteria Package (the "DCP") will be
considered.
Under Phase I, the City received proposals in response to the RFP from the following two (2)
firms:
• David Mancini & Sons, Inc.
• Ric-Man Construction, Inc.
On February 5, 2015, the City Manager appointed the Evaluation Committee via LTC # 055-
2015. The Evaluation Committee (the "Committee") consisted of the following individuals:
• Jay Fink, Assistant Director, Public Works Department
• Thais Viera, Sr. Project Manager, Office of the City Manager
• Mark Tomczyk, Sr. Capital Projects Coordinator, Office of Capital Improvement Projects
The following individuals were appointed as alternates:
• David Martinez, Director, Office of Capital Improvement Projects
Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the
Ranking of Proposals with Respect to Phase I of the RFP Selection Process pursuant to RFP 2014-253-
YG—54" Redundant Sewer Force Main
June 10, 2015
Page 3
• Jose Rivas, Civil Engineer Ill, Public Works Department
The Committee convened on February 19, 2015 to consider proposals received under Phase I.
The Committee was provided an overview of the project, information relative to the City's Cone
of Silence Ordinance and the Government Sunshine Law. The Committee was also provided
general information on the scope of services, references, and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFP. The evaluation process resulted in the ranking of proposers as indicated
below.
PHASE I
RFP#2014-253-YG
Design/Build Sery ices LOW
for 54"Redundant Sewer Thais Mark AGGREGATE
Force Main(Phase I) Vera Ranking Tomczyk Ranking Jose Rivas Ranking TOTALS Rank
David Mancini&Sons 97 1 92 2 85 1 4 1
;Ric-Man Construction,Inc. 96 2 94 1 82 2 5 2
After reviewing all the qualifications of each firm and having considered the Evaluation
Committee's comments and rankings, as well as the fact that only two proposals were received,
the City Manager recommended that, for Phase I of the evaluation process, the Mayor and the
City Commission shortlist both firms submitting proposals, David Mancini & Sons and Ric-Man
Construction, to be further considered in Phase II of the evaluation process. Phase II will
consider price and detailed technical proposals for the project. On, March 11, 2015 the Mayor
and City Commission passed and adopted Resolution No. 2015-28937, accepting the City
Manager's recommendation pertaining to the ranking of proposals with respect to Phase 1 of
the RFP selection process.
RFP PROCESS — PHASE II
On March 17, 2015, via Addendum No. 5, the Procurement Department issued Phase II of the
RFP process to the short-listed proposers. A pre-proposal conference to provide information to
the short-listed proposers was held on March 24, 2015. On May 1, 2015, the City received
proposals in response to Phase II of the RFP from the two short-listed proposers:
• David Mancini & Sons, Inc.
• Ric-Man Construction, Inc.
The Evaluation Committee, appointed by the City Manager via LTC # 055-2015, convened on
May 19, 2015 to consider the technical proposals received under Phase II. The Committee was
provided an overview of the project, information relative to the City's Cone of Silence Ordinance
and the Government Sunshine Law. The Committee was also provided general information on
the scope of services, a copy of each proposal, and engaged in a question and answer session
with each proposer. The Committee was instructed to score and rank each proposal pursuant
to the evaluation criteria established in the RFP for Phase II. The evaluation process resulted in
the ranking of proposers as indicated below.
Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the
Ranking of Proposals with Respect to Phase I of the RFP Selection Process pursuant to RFP 2014-253-
YG—54" Redundant Sewer Force Main
June 10, 2015
Page 4
PHASE II
RFP#2014-253-YG
Design/Build Services
LOW
for 5V Redundant Sewer AGGREGATE
Force Main(Phase II) Thais Vera Ranking Mark Tomczyk Ranking Jose Rivas Ranking TOTALS Rank
David Mancini&Sons 91.60 1 94.60 1 95.60 1 3 1
Ric-Man Construction,Inc. 91 2 94 2 94 2 6 2
COST
Guaranteed Maximum
Proposer Maximum Price Allowable Points Total Points Awarded'
David Mancini&Sons $14,062,613.00 50 49.60
Ric-Man Construction,Inc. $13,950,000.00 50 50.00
After reviewing all the submissions and the results of the evaluation process, the City Manager
found that both proposals exceed the available budget for this project of $10,000,000, plus a
$500,000 contingency. Therefore, the City Manager recommends that the Mayor and City
Commission authorize the Administration to enter into negotiations with the top ranked proposer
David Mancini & Sons, Inc. In the June 10, 2015 Commission meeting, the direction was given
to negotiate to the budget without changing scope. If there is any change in scope, it must
return to Commission.
NEGOTIATIONS OF SCOPE, METHODOLOGY, AND COST SAVINGS
Administration was able to negotiate an agreement within the available budget with the top
ranked proposer David Mancini & Sons, Inc. The negotiated agreement included amendment to
project scope and methodology that will allow the 54" redundant force main to be designed and
constructed at a total cost of$10,482,000.00
The differences between original criteria and proposed criteria:
1. Force main section from 11th Street to 1st Street will be installed via Horizontal
Directional Drilling (HDD) instead of Micro Tunneling (MT).
2. Force main pipe from 11th Street to 1st Street will be 54" OD instead of 54" ID.
3. Force main installed via open cut will be:
a. Single wrap PCCP pipe and tested as a whole, rather than joint by joint.
b. Imbedded steel cylinder will be 8 gauge (no change).
c. PCCP will include ConShield Admixtures instead of T-Lock liners.
d. Minimum overburden on PCCP pipe will be 4' instead of 6'.
e. Restraining can be provided via snap-ring instead of harness clamp.
f. Pipe joints will not be bonded.
g. Design working pressure will be 101 psi instead of 100 psi.
4. Traffic impacts for all launch shafts and retrieval shafts will be eliminated or reduced
from four months to eight weeks.
5. Traffic impacts for staging of the HDD pipe will be limited for two weeks and limit through
traffic only east/west (12, 13, 14, 14 PI, Esp. Way) streets, which do not presently serve
east-west movements due to Flamingo Park.
6. Substantial completion is proposed for 270 calendar days from Notice to Proceed (NTP)
instead of 294 days.
Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the
Ranking of Proposals with Respect to Phase I of the RFP Selection Process pursuant to RFP 2014-253-
YG—54" Redundant Sewer Force Main
June 10, 2015
Page 3
7. City of Miami Beach will obtain dewatering permit(s) for lower Washington Avenue (1St to
3rd Streets) open cut segment.
8. City of Miami Beach will issue two separate NTP's: 1) To commence the construction of
the segment in vicinity of lower Washington Avenue (1st to 3rd Streets), 2) To commence
with the remaining construction of the force main. This will allow for the time required to
attain the required geotechnical data to design the HDD (soil borings).
Our consultant AECOM has reviewed the modifications and concurs with the recommendations
and changes in scope.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager to award the Contract for
Design Build Services for 54" Redundant Sewer Force Main (RFP No. 2014-253-YG) to David
Mancini & Sons, Inc. with the scope modifications negotiated.
JLM/MT/ EC/AD/YG
T:\AGENDA\2015\July\PROCUREMENT\2014-253-YG RFP-Design Build Services for 54 Redundant Sewer Force Main(Negotiations and Award
Recommendations)-Memo.docx