2015-29056 Reso RESOLUTION NO. 2015-29056
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS WITH
RESPECT TO PHASE II OF THE RFP SELECTION PROCESS, PURSUANT
TO REQUEST FOR PROPOSALS (RFP) NO. 2014-253-YG, FOR DESIGN
BUILD SERVICES FOR 54" REDUNDANT SEWER FORCE MAIN ("THE
PROJECT"); AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH DAVID MANCINI & SONS, INC; AND SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITHIN THE AVAILABLE BUDGET AND SAME SCOPE WITH
DAVID MANCINI & SONS, INC., REQUIRING THE ADMINISTRATION TO
OBTAIN THE CITY COMMISSION'S APPROVAL PRIOR TO TERMINATING
NEGOTIATIONS WITH DAVID MANCINI & SONS, INC., AND ENTERING INTO
NEGOTIATIONS WITH RIC-MAN CONSTRUCTION, INC; AND SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH RIC-MAN CONSTRUCTION, INC., THE CITY MANAGER
RECOMMENDS THAT THE CITY ADMINISTRATION BE AUTHORIZED TO
TERMINATE NEGOTIATIONS, AND THAT THE CITY MANAGER PROVIDE A
RECOMMENDATION FOR FURTHER REVIEW BY THE CITY COMMISSION;
AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on June 11, 2014, the Mayor and City Commission authorized the issuance
of RFP No. 2014-253-YG for Design Build Services for 54" Redundant Sewer Force Main (the
"RFP"); and
WHEREAS, the RFP was issued on November 12, 2014, with an opening date of
January 21, 2015; and
WHEREAS, a voluntary pre-proposal conference to provide information to the proposers
submitting a response was held on November 20, 2014; and
WHEREAS, in accordance with Section 287.055 of the Florida Statutes, the RFP
provided for a two-step, phased evaluation process; and
WHEREAS, the Phase I selection process, related to the qualifications, experience and
availability of the proposers and key members of the design-build team, including the lead
designer and lead constructor; and
WHEREAS, only those proposers short-listed during Phase I were authorized to proceed
to Phase II of the RFP, in which price and detailed technical proposals, based on the approved
Design Criteria Package (the "DCP"), would be considered; and
WHEREAS, under Phase I, the City received proposals from the following two (2) firms:
David Mancini & Sons, Inc and Ric-Man Construction, Inc.; and
WHEREAS, on February 5, 2015, the City Manager, via Letter to Commission (LTC) No.
055-2015, appointed an Evaluation Committee (the "Committee"), which convened on February
19, 2015 to consider the proposals under Phase I; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Sunshine Law; and general information on the
scope of services, references, and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the Phase I evaluation criteria established in the RFP; and
WHEREAS, Committee's ranking was as follows: David, Mancini & Sons, Inc., top-
ranked; Ric-Man Construction, Inc., second highest ranked; and
WHEREAS, after reviewing the proposals and the Evaluation Committee's scores and
rankings, the City Manager exercised his due diligence and recommended that the Mayor and
the City Commission shortlist the top two (2) proposers to proceed to Phase II of the RFP
evaluation process, as follows:
(1) David Mancini & Sons, Inc; and
(2) Ric-Man Construction, Inc; and
WHEREAS, on, March 11, 2015 the Mayor and City Commission passed and adopted
Resolution No. 2015-28937, accepting the City Manager's recommendation pertaining to the
ranking of proposals with respect to Phase I of the RFP selection process; and
WHEREAS, on March 17, 2015, via Addendum No. 5 to the RFP, the Procurement
Department issued Phase II of the RFP process to the short-listed proposers; and
WHEREAS, a pre-proposal conference to provide information to the short-listed
proposers was held on March 24, 2015; and
WHEREAS, on May 1, 2015, the City received proposals in response to Phase II of the
RFP from the two short-listed proposers: David Mancini & Sons, Inc., and Ric-Man
Construction, Inc; and
WHEREAS, the Evaluation Committee, appointed by the City Manager via LTC # 055-
2015, convened on May 19, 2015 to consider the technical proposals received under Phase II;
and
WHEREAS, the Committee's rankings for Phase II were as follows:
(1) David Mancini & Sons, Inc; and
(2) Ric-Man Construction, Inc; and.
WHEREAS, the City Manager exercised his due diligence and concurs with the
Committee's Phase II rankings; and
WHEREAS, notwithstanding, both proposals exceed the available budget for this project
of$10,000,000 plus a $500,000 contingency.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals with respect to Phase II of the RFP selection process, pursuant to Request for
Proposals (RFP) No. 2014-253-YG, for Design Build Services For 54" Redundant Sewer Force
Main ("The Project"); authorizing the Administration to enter into negotiations with David Mancini
& Sons, Inc; and should the Administration not be successful in negotiating an agreement within
the available budget and same scope with David Mancini & Sons, Inc., requiring the
Administration to obtain the City Commission's approval prior to terminating negotiations with
David Mancini & Sons, Inc., and entering into negotiations with Ric-Man Construction, Inc; and
should the Administration not be successful in negotiating an agreement with Ric-Man
Construction, Inc., the City Manager recommends that the City Administration be authorized to
terminate negotiations, and that the City Manager provide a recommendation for further review
by the City Commission; and further authorizing the Mayor and City Clerk to execute an
agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this /v day of 2015.
ATTEST:
11 %Wall.% f I
R. ael Granado, i y Cl-rk —` '\`P„ :�i .*171,17. .6r
air rte,
T:\AGENDA\2015\June\PROCUREMENT\201 Y ''•.i• " f2 ,es for 54 Redundant Sewer Force Main(Phase
II)-Reso(Modified).docx r
• .
ff
•
INCORP •RATED.
el a
111 . 2
. APPROVED AS TO
• FORM& LANG ;AGE
&FOR EX CUliON
ict1-061' 1 )-2d15
City Attorney 1).-"rmite
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager Pertaining To The Ranking Of Proposals With Respect To Phase II Of The
RFP Selection Process, Pursuant To Request For Proposals (RFP) No. 2014-253-YG, For Design Build Services
For 54" Redundant Sewer Force Main.
Key Intended Outcome Supported:
Build And Maintain Priority Infrastructure With Full Accountability
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
The Administration issued RFP 2014-253-YG to seek the proposals from a Design/Build firm to provide
engineering, design, permitting, construction, testing, and commissioning services for the 54" Redundant Sewer
Force Main project. The RFP was approved for issuance by the City Commission on June 11, 2014. The RFP was
released on November 12, 2014. A pre-proposal conference under Phase I was held on November 20, 2014. On
January 21, 2015, the City received proposals from: David Mancini & Sons; and, Ric-Man Construction, Inc. On
February 19, 2015, the Evaluation Committee appointed by the City Manager convened to consider the responsive
proposals received under Phase I. The Committee scored and ranked the proposals pursuant to the evaluation
criteria under Phase I in the RFP. The results of the evaluation committee process were presented to the City
Manager for his recommendation to the City Commission. On, March 11, 2015 the Mayor and City Commission
passed and adopted Resolution No. 2015-28937, accepting the City Manager's recommendation.
On March 17, 2015, via Addendum No. 5, the Procurement Department issued Phase II of the RFP process to the
short-listed proposers. A pre-proposal conference with the short-listed proposers was held on March 24, 2015. On
May 1, 2015, the City received proposals from the two short-listed proposers, David Mancini & Sons and Ric-Man
Construction, Inc. On May 19, 2015, the Evaluation Committee appointed by the City Manager convened to
consider the responsive proposals received under Phase II. The Committee was instructed to score and rank the
sole proposal received pursuant to the evaluation criteria established under Phase II in the RFP.
A fte r reviewing a ll the submissions and the results of the evaluation process, the City Manager finds that both
proposals exceed the available budget for this project of $10,000,000, plus a $500,000 contingency. Therefore,
the City Manager recommends that the Mayor and City Commission authorize the Administration to enter into
negotiations with the top ranked proposer David Mancini & Sons, Inc. Should the Administration be unable to
negotiate an agreement within the available budget with the top ranked proposer, the City Manager recommends
that the Administration be authorized to terminate negotiations and enter into negotiations with the second ranked
proposer, Ric-Man Construction, Inc. Should the Administration not be able to negotiate an agreement within the
available budget with the second ranked proposer, the City Manager recommends that the Administration be
allowed to terminate negotiations. If negotiations are terminated, the City Manager will provide a recommendation
for further review by the City Commission.
RECOMMENDATION: ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 $400,000 303-2737-065357
2 $8,283,000 389-2737-069357 Includes transfer of$2.283 million in the 5th Capital
Budget Amendment
3 $600,000 389-2737-069358
4 $296,609 379-2737-061357
Financial 5
Impact $920,391 Proposed Water and Sewer Bonds
Summary:
I OBPI Total $10,500,000
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
Department 'I rector Assistar , Manager City M nager
� 1
EC AD !,/ M— JL
r r
T:\AGENDA\2015\June\PROFUREMENT\2014-253-YG RFP-Design Build Services for 54 Redundant Sewer o ce Main(Phase II)-Summary.docx
Agenda Item a 7 N
/MIAMI BEACH Date L-0-
I BE H
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSI•N MEMORANDUM
TO: Mayor Philip Levine and Members o the City Co r`mission
FROM: Jimmy L. Morales, City Manager ,01,E
DATE: June 10, 2015
SUBJECT: A RESOLUTION OF THE MAYOR A ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS WITH RESPECT
TO PHASE II OF THE RFP SELECTION PROCESS PURSUANT TO REQUEST
FOR PROPOSALS (RFP) NO. 2014-253-YG, FOR 54" REDUNDANT SEWER
FORCE MAIN
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FUNDING
Funding for this project will be as follows:
Amount Account Number Des cription
$400,000 303-2737-065357 54 inch Diameter Redundant Sewer Force Main
$8,283,000 389-2737-069357 54 inch Diameter Redundant Sewer Force Main
$600,000 389-2737-069358 54 inch Diameter Redundant Sewer Force Main
$296,609 379-2737-061357 54 inch Diameter Redundant Sewer Force Main
$920,391 Proposed Water and Sewer Bonds
$10,500,000 Total
*This funding is contingent on the adoption of the 5th Capital Budget Amendment.
BACKGROUND
On February of 2012, Pure Technologies, the City's consultant in this matter, submitted a
Condition Assessment Report of the existing 54" Pre-Stressed Concrete Cylinder Pipe (PCCP)
force main connecting to the Government Cut force main. It was discovered of the 260 pipes
analyzed, 8 pipes (3%) were found with electromagnetic anomalies representing broken steel
pre-stressing wire wraps. Although these anomalies do not pose an imminent threat to the
performance of the City's sanitary sewer service, a redundant 54" force main would ensure
sanitary sewer service in the event of an emergency or during maintenance. The force main is
of importance since the existing 54" force main conveys the City's entire sanitary sewer to the
water treatment plant on Virginia Key. In addition the intent would be to rehabilitate the existing
54" force main's electromagnetic anomalies after bringing the proposed 54" force main into
service.
Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the
Ranking of Proposals with Respect to Phase I of the RFP Selection Process pursuant to RFP 2014-253-
YG—54" Redundant Sewer Force Main
June 10, 2015
Page 2
The City's Public Works Department determined that a design-build methodology would be
best suited for this project, As a result, the Department prepared a Design Criteria Package,
as required by Florida Statutes, for the Project that served to define the design requirements
for development of construction documents by the selected Design Build Firm (DBF), and for
submission of their price proposal. The Project consists of micro-tunneling for the installation
of the 54" force main, open trench construction at the launch and retrieval shafts, possible
replacement, restoration, relocation or abandonment of existing water and/or sewer facilities,
maintenance of traffic, landscaping, restoration of disturbed drainage features, roadway
reconstruction / pavement markings, repair and/or extension of existing sidewalks to comply
with ADA requirements, and the incorporation and the undergrounding of utilities, including
Florida Power and Light (FPL), Atlantic Broadband (ABB) and AT&T.
On June 11, 2014, the City Commission approved the issuance of the subject RFP. However,
the RFP was not advertised until November 12, 2014 for the reasons communicated to the
City Commission via LTC# 372-2014, dated November 5, 2014, which included enhancing the
scope of the project in the Design Criteria Package by the City's consultant.
RFP PROCESS — PHASE I
RFP 2014-253-YG was issued on November 12, 2014, with an opening date of January 21,
2015. A pre-proposal conference to provide information to the proposers submitting a
response was held on November 20, 2014.
In accordance with Section 287.055 of the Florida Statutes, the RFP provides for a two-step,
phased evaluation process. The Phase I selection process, relates to the qualifications,
experience and availability of the proposers and key members of the design-build team,
including the lead designer and lead constructor. Only those Proposers short-listed during
Phase I are authorized to proceed to Phase II of the RFP selection process, in which price and
detailed technical proposals based on the approved Design Criteria Package (the "DCP") will
be considered.
Under Phase I, the City received proposals in response to the RFP from the following two (2)
firms:
• David Mancini & Sons, Inc.
• Ric-Man Construction, Inc.
On February 5, 2015, the City Manager appointed the Evaluation Committee via LTC # 055-
2015. The Evaluation Committee (the "Committee") consisted of the following individuals:
• Jay Fink, Assistant Director, Public Works Department
• Thais Viera, Sr. Project Manager, Office of the City Manager
• Mark Tomczyk, Sr. Capital Projects Coordinator, Office of Capital Improvement
Projects
The following individuals were appointed as alternates:
• David Martinez, Director, Office of Capital Improvement Projects
• Jose Rivas, Civil Engineer III, Public Works Department
The Committee convened on February 19, 2015 to consider proposals received under Phase
I. The Committee was provided an overview of the project, information relative to the City's
Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also
Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the
Ranking of Proposals with Respect to Phase I of the RFP Selection Process pursuant to RFP 2014-253-
YG—54" Redundant Sewer Force Main
June 10, 2015
Page 3
provided general information on the scope of services, references, and a copy of each
proposal. The Committee was instructed to score and rank each proposal pursuant to the
evaluation criteria established in the RFP. The evaluation process resulted in the ranking of
proposers as indicated below.
PHASEI
RFP#2014-253-YG
Design/Build Services LOW
for 54"Redundant Sewer Thais Mark AGGREGATE
Force Main(Phase I) Vera Ranking Tomczyk Ranking Jose Rivas Ranking TOTALS Rank
David Mancini&Sons 97 1 92 2 85 1 4 1
Ric-Man Construction,Inc. 96 2 94 1 82 2 5 2
After reviewing all the qualifications of each firm and having considered the Evaluation
Committee's comments and rankings, as well as the fact that only two proposals were
received, the City Manager recommended that, for Phase I of the evaluation process, the
Mayor and the City Commission shortlist both firms submitting proposals, David Mancini &
Sons and Ric-Man Construction, to be further considered in Phase II of the evaluation
process. Phase II will consider price and detailed technical proposals for the project. On,
March 11, 2015 the Mayor and City Commission passed and adopted Resolution No. 2015-
28937, accepting the City Manager's recommendation pertaining to the ranking of proposals
with respect to Phase 1 of the RFP selection process.
RFP PROCESS — PHASE II
On March 17, 2015, via Addendum No. 5, the Procurement Department issued Phase II of the
RFP process to the short-listed proposers. A pre-proposal conference to provide information to
the short-listed proposers was held on March 24, 2015. On May 1, 2015, the City received
proposals in response to Phase II of the RFP from the two short-listed proposers:
• David Mancini & Sons, Inc.
• Ric-Man Construction, Inc.
The Evaluation Committee, appointed by the City Manager via LTC # 055-2015, convened on
May 19, 2015 to consider the technical proposals received under Phase II. The Committee
was provided an overview of the project, information relative to the City's Cone of Silence
Ordinance and the Government Sunshine Law. The Committee was also provided general
information on the scope of services, a copy of each proposal, and engaged in a question and
answer session with each proposer. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFP for Phase II. The evaluation
process resulted in the ranking of proposers as indicated below.
Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the
Ranking of Proposals with Respect to Phase I of the RFP Selection Process pursuant to RFP 2014-253-
YG—54" Redundant Sewer Force Main
June 10, 2015
Page 4
PHASE II
RFP#2014-253-YG
Design/Build Services
LOW
for 54"Redundant Sewer AGGREGATE
Force Main(Phase II) Thais Vera Ranking Mark Tomczyk Ranking Jose Rivas Ranking TOTALS Rank
David Mancini&Sons 91.60 1 94.60 1 95.60 1 3 1
Ric-Man Construction,Inc. 91 2 94 _ 2 94 2 6 2
COST
Guaranteed Maximum
Proposer Maximum Price Allowable Points Total Points Awarded*
David Mancini&Sons $14,062,613.00 50 49.60
Ric-Man Construction,Inc. $13,950,000.00 50 50.00
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the submissions and the results of the evaluation process, the City Manager
finds that both proposals exceed the available budget for this project of $10,000,000, plus a
$500,000 contingency. Therefore, the City Manager recommends that the Mayor and City
Commission authorize the Administration to enter into negotiations with the top ranked
proposer David Mancini & Sons, Inc. Should the Administration be unable to negotiate an
agreement within the available budget with the top ranked proposer, the City Manager
recommends that the Administration be authorized to terminate negotiations and enter into
negotiations with the second ranked proposer, Ric-Man Construction, Inc. Should the
Administration not be able to negotiate an agreement within the available budget with the
second ranked proposer, the City Manager recommends that the Administration be authorized
to terminate negotiations. If negotiations are terminated, the City Manager will provide a
recommendation for further review by the City Commission.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager pertaining to the ranking of
proposals with respect to Phase II of the RFP selection process pursuant to Request for
Proposals (RFP) No. 2014-253-YG for Design Build Services for 54" Redundant Sewer Force
Main.
JLM/MT/t AD/YG
T:'AGENDA\2015\June\PROCUREMENT\2014-253-YG RFP-Design Build Services for 54 Redundant Sewer Force Main(Phase II)-Memo.docx