2015-29084 Reso RESOLUTION NO.: 2015-29084
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER
PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR
QUALIFICATIONS NO. 2015-115-JR FOR PROGRAM MANAGEMENT SERVICES FOR AN
INTELLIGENT TRANSPORTATION SYSTEM (ITS) AND PARKING MANAGEMENT SYSTEM
(PMS) PROJECT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH KIMLEY-HORN AND ASSOCIATES, INC.; AND SHOULD THE ADMINISTRATION
NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH KIMLEY-HORN AND
ASSOCIATES, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH BCC ENGINEERING, INC.; AND SHOULD THE ADMINISTRATION
NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH BCC ENGINEERING,
INC., AUTHORIZING THE ADMINISTRATION TO ISSUE A NEW REQUEST FOR
QUALIFICATIONS; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT, ACCEPTABLE TO THE CITY MANAGER AND THE CITY
ATTORNEY, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, Request for Qualifications No. 2015-115-JR (the "RFQ") for program
management services for an Intelligent Transportation System ("ITS") and Parking
Management System ("PMS") was issued on March 20, 2015, with an opening date of April 29,
2015; and
WHEREAS, a voluntary pre-proposal meeting was held on March 31, 2015; and
WHEREAS, the City received a total of two (2) proposals; and
WHEREAS, on May 15, 2015, the City Manager, via Letter to Commission ("LTC") No.
210-2015, appointed an Evaluation Committee (the "Committee") consisting of the following
individuals:
• Josiel Ferrer-Diaz, Transportation Coordinator, Transportation Department, City of Miami
Beach,
• Saul Frances, Parking Director, Parking Department, City of Miami Beach,
• Seth Wasserman, Transportation and Parking Committee Member, City of Miami Beach,
• Frank Aira, P.E., Chief of Traffic Signals and Sign Division, Miami-Dade County, and
• Javier Rodriguez, P.E., ITS Operations Engineer, Florida Department of Transportation;
and
WHEREAS, the City Manager also considered the following individuals as alternates
on the Committee:
• Milos Majstorovic, Transportation Analyst, Transportation Department, City of Miami
Beach,
• Omar, Meitin, P.E., District Traffic Operations Engineer, Florida Department of
Transportation, and
• Hiram Hernandez, M.S.E.E., P.E., Manager Traffic Signals Operations Engineering,
Traffic Signal and Sign Division, Miami-Dade County; and
WHEREAS, on June 8, 2015, revised LTC No. 241-2015 was issued due to conflicts for
two (2) members; and
WHEREAS, in their stead, the City Manager appointed the following individual to serve
on the Evaluation Committee or, as an alternate:
• Eric T. Carpenter, P.E., Director, Public Works Department, City of Miami Beach; and
WHEREAS, the Committee convened on June 15, 2015 to consider the RFQ proposals
that were received; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government in the Sunshine Law; general
information on the scope of services, references, and a copy of each proposal; and engaged in
a question and answer session after the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: Kimley-Horn and Associates, Inc.,
top-ranked, and BCC Engineering, Inc., second highest ranked; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's
rankings, the City Manager exercised his due diligence and recommends that the Administration
be authorized to enter into negotiations with Kimley-Horn and Associates, Inc.; and should
negotiations with Kimley-Horn and Associates, Inc. be unsuccessful, the City Manager
recommends that the Administration be authorized to enter into negotiations with BCC
Engineering, Inc.; and should negotiations with BCC Engineering, Inc. be unsuccessful, the City
Manager recommends that the Administration be authorized to issue a new request for
qualifications.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to
Request for Qualifications No. 2015-115-JR, for program management services for an Intelligent
Transportation System and Parking Management System Project; authorizing the Administration
to enter into negotiations with Kimley-Horn and Associates, Inc.; and should the Administration
not be successful in negotiating an agreement with Kimley-Horn and Associates, Inc.,
authorizing the Administration to enter into negotiations with BCC Engineering, Inc.; and should
the Administration not be successful in negotiating an agreement with BCC Engineering, Inc.,
authorizing the Administration to issue a new request for qualifications; and further authorizing
the Mayor and City Clerk to execute an agreement, acceptable to the City Manager and the
City Attorney, upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED t h i s „ day of Jl 2015.
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City Attorney Dote
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO
THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO.
2015-115-JR, FOR PROGRAM MANAGEMENT SERVICES FOR AN INTELLIGENT
TRANSPORTATION SYSTEM (ITS)AND PARKING MANAGEMENT SYSTEM.
Key Intended Outcome Supported:
Ensure Comprehensive Mobility Addressing All Modes Throughout The City/Enhance Pedestrian
Safety Universally.
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
The Administration issued RFQ 2015-115-JR to seek the proposals from a qualified firm to provide
Program Management Services for an Intelligent Transportation System(ITS)and Parking Management
System (PMS) Project. The RFQ was approved for issuance by the City Commission on March 11,
2015.The RFQ was released on March 20,2015.A pre-proposal conference to provide information to
the proposers submitting a response was held on March 31,2015.On April 29,2015,the City received
proposals from: BCC Engineering, Inc. and Kimley-Horn and Associates, Inc.
On May 15, 2015, the City Manager, via Letter to Commission (LTC) No. 210-2015, appointed an
Evaluation Committee (the "Committee"). Due to conflicts with two (2) members, a revised Letter to
Commission(LTC)No.241-2015 was issued.The Committee convened on June 15,2015 to consider
proposals received and interview the proposers. The Committee was provided an overview of the
project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law.
The Committee also provided general information on the scope of services, references and a copy of
each proposal. The Committee ranked the proposers in accordance with the RFQ Evaluation Criteria.
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission authorize the Administration to enter into negotiations
with the top ranked proposer, Kimley-Horn&Associates, Inc.Should negotiations fail,the City Manager
recommends that the Administration be authorized to enter into negotiations with the second ranked
proposer, BCC Engineering, Inc. Should negotiations fail with the second ranked proposer, the City
Manager recommends that the Administration be authorized to terminate negotiations and issue a new
RFQ.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source Amount Account
of 1 The cost of the related services, determined upon successful
Funds: negotiations, are subject to funds availability approved through
the City's budgeting process.
2
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
Department D. ctor Assisi t City : r City Hager
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T:\AGENDA\2015\July\PROCUREMENT\RFQ-2015-115-JR•M for ITS&PMS-Summary.doc
NW MIAMI BEACH AGENDA ITEM R-7 K
DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSIII MEMORANDUM
TO: Mayor Philip Levine and Members the City Co v mission
FROM: Jimmy L. Morales, City Manager
DATE: July 8, 2015
SUBJECT: A RESOLUTION ACCEPTING HE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-115-JR, FOR PROGRAM
MANAGEMENT SERVICES FOR AN INTELLIGENT TRANSPORTATION SYSTEM
(ITS) AND PARKING MANAGEMENT SYSTEM.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure Comprehensive Mobility Addressing All Modes Throughout The City/Enhance
Pedestrian Safety Universally.
FUNDING
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process.
BACKGROUND
The City of Miami Beach is one of the main centers of attraction for events in Florida due to its
weather, restaurants, nightlife, beaches, and people. Most major events are heavily attended
and therefore increase traffic volumes on the roadway network. In addition, the seasonal
characteristics of the City have a direct impact on the vehicle volumes utilizing our roadways.
The increase in traffic volumes severely burdens traffic signals, thus negatively impacting level
of service and driver experience. The adverse traffic conditions are further exacerbated by
roadway closures as a result of construction projects.
In 2013, the City established an Event Traffic Monitoring and Management program. That
project consists of portable travel time data collectors, temporary closed circuit television
cameras for traffic and incident management, portable digital message signs to advise drivers
of traffic and parking conditions, and traffic signal timing support during events. This project
has been in effect for eight (8) special events and has been successful in reducing travel
times. The value of this effort is that it provided a basis for the implementation of permanent
Intelligent Transportation System (ITS) and Parking Management System project.
In 2014, the City applied for a Transportation Investment Generating Economic Recovery
(TIGER) for the ITS and Parking Management System Project. Although the City was not
awarded the grant, the City Commission supported this initiative and allocated funding in
Fiscal Year 2014/15 for a local match to be used on the project ($4.5 million). Subsequently,
staff focused on drafting a scope of work to include the following elements at critical
intersections and arterials:
Request For Qualifications (RFQ) No. 2015-115-JR, for Program Management Services for an Intelligent
Transportation System(ITS)and Parking Management System (PMS).
July 8,2015
Page 2
• Travel Time Data Collectors: To measure travel times throughout the City's network
• Dynamic Message Signs: To advise drivers on Causeways, Arterials, and Collectors of
real-time traffic and parking conditions, incidents, detours, and alternative routes to
consider.
• Closed Circuit Television Cameras (C.C.T.V.): To assist in monitoring traffic conditions
and incidents at strategic locations.
• Digital Message Signs at Parking Facilities: To advise drivers of parking capacity at
garages and key parking lots.
• Parking Detection at Parking Lots: To provide real-time parking capacity information via
Dynamic Message Signs and mobile phone application.
• Transportation Management Center: A facility located within the City where all traffic
Tra p 9
monitoring occurs and real-time travel and parking information is disseminated to the
public.
• Adaptive Traffic Signal Control: Advanced signal technology responding to real-time
traffic demand. The Administration anticipates that establishing this system will improve
traffic flow, driver information, signal progression, and incident response.
INDUSTRY REVIEW MEETING
On February 23, 2015, the City conducted an Industry Review Meeting to obtain input from the
industry on the proposed ITS and Parking Management System Project. Based on input
received at the Industry Review Meeting, the Administration determined that it would be
beneficial to the City to procure the services of a Program Manager to assist with the various
tasks leading up to the ITS and Parking Management System Design, Build, Operation, and
Maintenance Procurement.
RFQ PROCESS
On March 11, 2015, the City Commission approved to issue the Request for Qualifications
(RFQ) No. 2015-115-JR, Program Management Services for an Intelligent Transportation
System (ITS) and Parking Management System (PMS) Project. On March 20, 2015, the RFQ
was issued. A voluntary pre-proposal conference to provide information to the proposers
submitting a response was held on March 31, 2015. RFQ responses were due and received
on April 29, 2015. The City received a total of two (2) proposals.
The City received proposals from the following firms: BCC Engineering, Inc., and Kimley-Horn
and Associates, Inc. The selected firm for this program management phase will be precluded
from participating in the Design, Build, Operate and Maintain portion of the project. Other firms
that could have bid on the project have indicated that they prefer to be considered for the
Design, Build, Operate and Maintain portion of the project, which is significantly larger than the
current program management phase being considered.
On May 15, 2015, the City Manager, via Letter to Commission (LTC) No. 210-2015, appointed
an Evaluation Committee (the "Committee"), consisting of the following individuals:
• Josiel Ferrer-Diaz, Transportation Coordinator, Transportation Department, City of
Miami Beach
• Saul Frances, Parking Director, Parking Department, City of Miami Beach
• Seth Wasserman, Transportation and Parking Committee Member, City of Miami
Beach
• Frank Aira, P.E., Chief of Traffic Signals and Sign Division, Miami-Dade County
• Javier Rodriguez, P.E., ITS Operations Engineer, Florida Department of Transportation
Request For Qualifications (RFQ) No. 2015-115-JR, for Program Management Services for an Intelligent
Transportation System(ITS) and Parking Management System(PMS).
July 8, 2015
Page 3
The City Manager also considered the following individuals as alternates:
• Milos Majstorovic, Transportation Analyst, Transportation Department, City of Miami
Beach
• Omar, Meitin, P.E., District Traffic Operations Engineer, Florida Department of
Transportation
• Hiram Hernandez, M.S.E.E., P.E., Manager Traffic Signals Operations Engineering,
Traffic Signal and Sign Division, Miami-Dade County
Due to conflicts, Frank Aira, P.E. and Hiram Hernandez, M.S.E.E., P.E. were unavailable to
attend the evaluation committee meeting. On June 8, 2015, a revised Letter to Commission
(LTC) No. 241-2015 was issued. In their stead, the City Manager appointed the following
individual to serve on the Evaluation Committee:
• Eric T. Carpenter, P.E., Director, Public Works Department, City of Miami Beach
The Committee convened on June 15, 2015 to consider proposals received and interview the
proposers. The Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also
provided general information on the scope of services, references, and a copy of each
proposal. Additionally, the Committee engaged in a question and answer session after the
presentation of each proposer. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process
resulted in the ranking of proposers as indicated in the table below.
RFQ 2015-115-JR °' c c c Low c
Eric Y Saul . Javier . Josiel Seth Aggreqate c
Program Manager for ITS Carpenter io Frances is Rodriguez , Ferrer Wasserman Totals &
PMS re
BCC Engineering 88.00 2 91.00 2 80.00 2 80.00 2 95.00 1 9 2
Kimley Horn
89.00 1 96.00 1 95.00 1 95.00 1 95.00 1 5 1
MANAGER'S DUE DILIGENCE & RECOMMENDATION the City Manager
After reviewing all the submissions and the results of the evaluation process, y 9
recommends that the Mayor and City Commission authorize the Administration to enter into
negotiations with the top ranked proposer, Kimley-Horn and Associates, Inc. Should
negotiations fail, the City Manager recommends that the Administration be authorized to enter
into negotiations with the second ranked proposer, BCC Engineering, Inc. Should negotiations
fail with the second ranked proposer, the City Manager recommends that the Administration
be authorized to terminate negotiations and issue a new RFQ.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the resolution
accepting the recommendation of the City Manager pertaining to the ranking of proposals,
pursuant to Request for Qualifications No. 2015-115-JR (the RFQ), for Program Management
Services for an Intelligent Transportation System (ITS) and Parking Management System
Project.
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