2015-29064 Reso RESOLUTION NO. 2015-29064
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
INVITATION TO NEGOTIATE (ITN) NO. 2015-112-WG FOR WELLNESS
SERVICES FOR ACTIVE CITY EMPLOYEES.
WHEREAS, Invitation to Negotiate (ITN) No. 2015-112-WG was issued on March 12,
2015, with an opening date of April 10, 2015; and
WHEREAS, a voluntary pre-proposal meeting was held on March 18, 2015; and
WHEREAS, the City received five (5) proposals; and
WHEREAS, on May 13, 2015, the City Manager via Letter to Commission (LTC) No.
202-2015, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
• Ed Beecher, Risk Manager, City of Pompano Beach
• Sonia Bridges, Risk Manager, Human Resources Department, City of Miami Beach
• Jose Del Risco, Assistant Director, Human Resources Department, City of Miami Beach
• Steven Feldman, Sergeant, Police Department, City of Miami Beach
• Faye Traeger, Benefits Manager, Human Resources Department, City of Miami Beach
The following Alternates were also appointed:
• Adonis Garcia, Captain, Fire Department, City of Miami Beach
• Tameka Otto-Stewart, Budget Officer, OBPI, City of Miami Beach
WHEREAS, the Committee convened on May 20, 2015 to consider proposals received;
and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of the proposal; and
WHEREAS, the Committee was instructed to score and rank the proposals pursuant to
the evaluation criteria established in the ITN; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's
rankings, the City Manager exercised his due diligence and recommended that the
Administration be authorized to enter into negotiations with Harris Rothenberg International Inc.
and Viverae Vital, Inc.; and
WHEREAS, at the July 8, 2015 City Commission meeting, the Mayor and City
Commission reviewed and discussed the City Manager's recommendation, and authorized the
Administration to initially enter into negotiations with the top ranked proposer, Harris Rothenberg
International Inc.; and
WHEREAS, the City Commission further authorized the Mayor and City Clerk to execute
an agreement upon conclusion of successful negotiations; and should negotiations with Harris
Rothenberg International Inc. fail, the Administration was directed to bring this item back to the
City Commission for consideration.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission, hereby accept the recommendation of the City Manager pertaining to the number
of firms, pursuant to Invitation to Negotiate No. 2015-112-WG (the ITN), for Wellness Services
for Active City Employees; authorize the Administration to enter into negotiations with Harris
Rothenberg International Inc.; and further authorize the Mayor and City Clerk to execute an
Agreement upon conclusion of successful negotiations by the Administration; and should the
negotiations with Harris Rothenberg International Inc. fail, the Administration is directed to bring
back this item for reconsideration by the City Commission.
PASSED AND ADOPTED this S day of JCI` 2015.
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COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA,ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO
THE RANKING OF FIRMS, PURSUANT TO INVITATION TO NEGOTIATE (ITN) NO. 2015-112-
WG FOR WELLNESS SERVICES FOR ACTIVE CITY EMPLOYEES
Key Intended Outcome Supported:
Ensure expenditure trends are sustainable over the long term
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
On March 11, 2015, the City Commission approved the issuance of the subject Invitation to
Negotiate(ITN). On March 12, 2015 the ITN was issued with an opening date of April 10,2015. A
pre-proposal conference to provide information to the proposers submitting a response was held
on March 18, 2015. The City received five(5)proposals from Harris Rothenberg International Inc.,
Nurtur Health Inc., Van Ackeren Consulting LLC DBA Personalized Prevention, Viverae Inc., and
Pacific Southwest Associates Inc. The proposal submitted by Pacific Southwest Associates Inc.,
was deemed non-responsive for failure to meet to the minimum requirements.
On May 13, 2015, the City Manager appointed, via letter to Commission (LTC) No. 202-2015, an
Evaluation Committee (the Committee), which convened on May 20, 2015, to consider the
proposals received. The Committee was instructed to score and rank the proposal pursuant to the
evaluation criteria established in the ITN. The results of the evaluation committee process were
presented to the City Manager for his recommendation to the City Commission.
After reviewing the submission and Evaluation Committee rankings and proposals received, the
City Manager recommends that the Mayor and City Commission of the City of Miami Beach,
Florida, authorize the Administration to enter into negotiations with Harris Rothenberg International
Inc.,the top-ranked proposer,and Viverae Inc.,the second-ranked proposer;and,further authorize
the Mayor and City Clerk to execute an agreement with the successful firm upon completion of
successful negotiations by the Administration.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1
2
Financial Impact Summary: The annual cost associated with the procurement of wellness
services is subject to the funds availability approved through the City's budgeting process.
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
Department 'rector Assistant City M City M inager
SCTar'( AD KB MT L 410,IA JL
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T:WGENDA\2015\July 8\Pro rement\ITN 2015-112-WG Wellness Services • - tive City Employees-SUM .doc
ICWF INA I AAA I BEACH AGENDA ITEM C 7 E
DATA 7 8
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSIO I MEMORANDUM
TO: Mayor Philip Levine and Members of th City Commissi•.
FROM: Jimmy L. Morales, City Manager
DATE: July 8, 2015
SUBJECT: A RESOLUTION OF THE MAYOR A D CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
INVITATION TO NEGOTIATE (ITN) NO. 2015-112-WG FOR WELLNESS
SERVICES FOR ACTIVE CITY EMPLOYEES.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
FUNDING
The annual cost associated with the procurement of wellness services for active City employees is
subject to the funds availability approved through the City's budgeting process.
BACKGROUND
The Administration issued ITN 2015-112-WG to seek the proposals from qualified firms in an effort to
develop and implement a wellness program for active City employees. A wellness program is typically
defined as an organized, employer-sponsored program that is designed to support employees as they
adopt and sustain behaviors that reduce health risks, improve quality of life, enhance personal
effectiveness, and benefit the organization's bottom line. The City seeks to establish a partnership with
a qualified provider that facilitates the inherent nature of workplace wellness- a partnership between
employer and employee.
ITN PROCESS
On March 11, 2015, the City Commission approved the issuance of the subject Invitation to Negotiate
(ITN). On March 12, 2015 the ITN was issued with an opening date of April 10, 2015. A pre-proposal
conference to provide information to the proposers submitting a response was held on March 18, 2015.
The City received five (5) proposals from Harris Rothenberg International Inc., Nurtur Health Inc., Van
Ackeren Consulting LLC DBA Personalized Prevention, Viverae Inc., and Pacific Southwest Associates
Inc. The proposal submitted by Pacific Southwest Associates Inc., failed to meet to the minimum
requirements and was therefore deemed non-responsive.
On May 13, 2015, the City Manager appointed, via letter to Commission .(LTC) No. 202-2015, an
Evaluation Committee (the Committee), consisting of the following individuals:
• Ed Beecher, Risk Manager, City of Pompano Beach
• Sonia Bridges, Risk Manager, Human Resources Department, City of Miami Beach
• Jose Del Risco, Assistant Director, Human Resources Department, City of Miami Beach
• Steven Feldman, Sergeant, Police Department, City of Miami Beach
• Faye Traeger, Benefits Manager, Human Resources Department, City of Miami Beach
Commission Memorandum —ITN 2015-112-WG Wellness Services for Active City Employees
July 8, 2015
Page 2
The following Alternates were also appointed:
• Adonis Garcia, Captain, Fire Department, City of Miami Beach
• Tameka Otto-Stewart, Budget Officer, OBPI, City of Miami Beach
The Committee convened on May 20, 2015, to consider the proposals received. The Committee was
provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the
Government Sunshine Law. The Committee was also provided general information on the scope of
services, references, and a copy of each proposal. The Committee was instructed to score and rank the
proposal pursuant to the evaluation criteria established in the ITN.
Evaluation Criteria Total Points
Proposer Experience and Qualifications, including Financial Capability 30
Scope of Services Proposed 40
Approach and Methodology 30
The Committee pointed out the importance of experience providing wellness services to public or private
sector employers with a comparable number of employees.
The ITN also stipulated that additional points would be applied, if applicable pursuant to the City's
Veteran's Preference Ordinance. However, none of the proposers were eligible for the veteran's
reference.
After proposer's presentations and interviews, the Committee discussed the proposers' qualification,
experience, and competence, and further scored the proposers accordingly. The final rankings are as
follows:
c
ITN#2015-112-WG FOR w . m
WELLNESS SERVICES z x m d u.
FOR ACTIVE CITY d m o c r= LOW
EMPLOYEES m c H >, AGGREGATE
w Ranking r°n Ranking •-°, Ranking in Ranking ii Ranking, TOTALS
Hams Rothenberg
Intemantional Inc./Humana 90 1 87 1 95 2 100 1 95 1 6 1 I
Live Healthier/Nurtur 75 2 73 4 100 1 97 4 85 2 13 3
Van Ackeren Consulting/
Personalized Prevention 70 3 75 3 75 4 98 3 70 4 17 4
Viverae Vital Inc. 70 3 78 2 90 3 _ 100 1 85 2 11 2
In determining responsiveness and responsibility of the firm, the Department of Procurement
Management verified compliance with the minimum requirements established in the ITN, financial
capacity as contained in the Dun & Bradstreet Supplier Qualifier Report, and past performance through
client references submitted by each proposer. The following is a summary of the firms as noted in their
proposals.
Harris Rothenberg Internantional Inc./ Humana Inc., is a healthcare company offering a range of health
and wellness products and services for employer groups, government programs and individuals.
HumanaVitality services are provided by Harris, Rothenberg International Inc., DBA Humana Wellness,
which is a wholly owned subsidiary of Humana Inc. Humana is one of the nation's largest publicly
traded employee benefits companies and as of December 2014, they serve more than 3.8 million
members nationwide.
Nutur Health Inc., is owned independently of any commercial health plan while delivering in house
solutions across all employees. They have over 30 years in Health Management industry, and over 10
years providing wellness services to over 4M members.
Commission Memorandum — ITN 2015-112-WG Wellness Services for Active City Employees
July 8, 2015
Page 3
Viverae Inc., is a privately held company, established in 2003, and is in its 13th year of service as a total
population health management and wellness solutions provider. Viverae is centered on developing
worksite wellness programs and providing, research validated solutions in health coaching, lifestyle
management and onsite biometric screenings. They have over 390 clients and provide service to a
collective population totaling 547,000 covered lives.
Van Ackeren Consulting DBA Personalized Prevention, a woman owned Company founded in 2006, is
a privately owned, Texas domestic limited liability company that began as a strategic consulting firm for
employers, and now specializes in total population health management, enterprise health risk
management, wellness and prevention services. The principals of Personalized Prevention have over
two decades in the healthcare and insurance industry.
MANAGER'S DUE DILIGENCE
After reviewing all the submissions and the Evaluation Committee's rankings of the proposals received,
the City Manager exercised his due diligence and is recommending that the Mayor and the City
Commission authorize the Administration to enter into negotiations with Harris Rothenberg International
Inc., and Viverae Inc.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,
Florida, approve the resolution accepting the recommendation of the City Manager, pursuant to
Invitation to Negotiate (ITN) No. 2015-112-WG, for Wellness Services for Active City Employees ,
authorizing the Administration to enter into negotiations with Harris Rothenberg International Inc., and
Viverae Inc.; and further authorizing the Mayor and City Clerk to execute an agreement with the
successful firm upon completion of successful negotiations by the Administration.
JLM/ KB/ MT/SCT/AD
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