2015-29110 Reso RESOLUTION NO. 2015-29110
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE
TYLER TECHNOLOGIES, INC., AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH AND TYLER TECHNOLOGIES, INC., DATED OCTOBER 10,
2014, FOR REPLACING THE CITY'S ENTERPRISE RESOURCE PLANNING
(ERP) SYSTEM; AMENDING THE ERP SYSTEM `GO-LIVE' DATES, AS
PROVIDED IN THIS RESOLUTION.
WHEREAS, on October 10, 2014, the City Commission approved an agreement with Tyler
Technologies, Inc., for replacing the City's current enterprise resource planning (ERP) system,
known as Eden (the "Agreement"); and
WHEREAS, the replacement of these systems is a key part of the Administration's goal of re-
engineering core business process to maximize efficiencies and service to constituents, as well
as improve internal controls; and
WHEREAS, the Agreement called for certain "go-live" dates for each of the ERP system
modules which include: Financials, EnerGov (permitting and licensing), HR / Payroll, and Utility
Billing / Revenue; and
WHEREAS, the Steering Committee, appointed by the City Manager to oversee the
implementation of the ERP system, met on July 16, 2015 and, at the advice of Tyler, agreed to
consider an amendment to the go-live dates; and
WHEREAS, the Committee agreed to perform the system implementation after the City's audit
activities are complete, in order to ensure the availability of subject matter experts (SMEs) of the
project; and
WHEREAS, the Committee also decided that EnerGov should go live at the same time as
Munis Financials to ensure the financial transactions related to permits are contained within a
single financial system, instead of spanning both the old and new financial system; and
WHEREAS, As a result, the City and Tyler Technologies recommend amending the "go-live"
dates in the Agreement as follows:
a. Phase 1 — Financials: changed from October 1, 2015 to April 1, 2016;
b. Phase 2 — EnerGov: changed from December 1, 2015 to April 1, 2016;
c. Phase 3— HR/Payroll: changed from July 1, 2016 to January 1, 2017; and
d. Phase 4— Utility Billing and Revenue: changed from July 1, 2017 to January 1, 2018.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute Amendment
No. 1 to the Tyler Technologies, Inc., Agreement between the City of Miami Beach and Tyler
Technologies, Inc., dated October 10, 2014, for replacing the City's Enterprise Resource
Planning (ERP) system; amending the ERP system `go-live' dates, as provided in this
Resolution.
PASSED and ADOPTED this 2 day of September, 2015.
/;r
Philip Levin, :yore;'
ATTESTED BY:
.'afael E. Gr-na• •,'Ci' ler �` '� •.�°����i
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APPROVED AS TO
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City Attorney Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida,Approving And
Authorizing The Mayor And City Clerk To Execute Amendment No. 1 To The Tyler Technologies, Inc.,
Agreement Between The City Of Miami Beach And Tyler Technologies, Inc., Dated October 10, 2014
Amending The ERP System 'Go-Live' Dates, To The Contract With Tyler Technologies, Inc.
Key Intended Outcome Supported:
Streamline the delivery of services through all departments.Strengthen internal controls to achieve more accountability.
Improve building/development-related processes from single family to the large development projects.
Supporting Data (Surveys, Environmental Scan,etc.: N/A
Item Summary/Recommendation:
On October 10, 2014, the City Commission approved an agreement with Tyler Technologies, Inc., for
replacing the City's current enterprise resource planning (ERP) system, known as Eden, as well as a
discussion on Permits Plus, the City's system for permitting and licensing. The replacement of these
systems are a key part of the Administration's goal of re-engineering core business process to
maximize efficiencies and service to constituents, as well as improve internal controls.
The original contract called for certain "go-Live" dates for each of the system modules which include:
Financials, EnerGov (permitting and licensing), HR/ Payroll, and Utility Billing / Revenue.
However, at its meeting dated July 16, 2015, at the advice of Tyler,the EMA CMB Steering Committee
agreed to consider an amendment to the go-live dates. The committee agreed to perform the system
implementation after the City's audit activities are complete in order to ensure the availability of subject
matter experts (SMEs) of the project.
The committee also decided that EnerGov should go live at the same time as Munis Financials to
ensure the financial transactions related to permits are contained within a single financial system,
instead of spanning both the old and new financial system.
As a result, the City and Tyler Technologies would like to amend the "go-live" dates as follows:
a. Phase 1 — Financials: changed from October 1, 2015 to April 1, 2016.
b. Phase 2— EnerGov: changed from December 1, 2015 to April 1, 2016.
c. Phase 3— HR/Payroll: changed from July 1, 2016 to January 1, 2017.
d. Phase 4— Utility Billing and Revenue: changed from July 1, 2017 to January 1, 2018.
RECOMMENDATION
Approve the Resolution.
Advisory Board Recommendation:
Endorsed by the Finance and City-Wide Projects Committee on June 20, 2014.
Financial Information:
Source of Amount Account
Funds: 1
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Ariel Sosa, ext. 7040 or Mark Taxis, ext. 6829
Sign-Offs: ,,{I
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T:WGE .A\2015\Septe b-r\IT\Tyler amendment 1 -SUMM• -or merge.doc
AMI BEACH AGENDA ITEM C1
DATE R-2 l S
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,
www.miamibeachfl.gov
CO MISSION MEMORANDUM
TO: Mayor Philip Levine and Member of the Cit Commission
Y p
FROM: Jimmy Morales, City Manager
DATE: September 2, 2015
SUBJECT: A RESOLUTION OF THE M OR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, PPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE TYLER
TECHNOLOGIES, INC., AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND TYLER TECHNOLOGIES, INC., DATED OCTOBER 10, 2014
AMENDING THE ERP SYSTEM `GO-LIVE' DATES, TO THE CONTRACT
WITH TYLER TECHNOLOGIES, INC
FUNDING
N/A
BACKGROUND
On October 10, 2014, the City Commission approved an agreement with Tyler
Technologies, Inc., for replacing the City's current enterprise resource planning (ERP)
system, known as Eden, as well as a discussion on Permits Plus, the City's system for
permitting and licensing. The replacement of these systems are a key part of the
Administration's goal of re-engineering core business process to maximize efficiencies and
service to constituents, as well as improve internal controls.
The original contract called for certain "go-Live" dates for each of the system modules which
include: Financials, EnerGov (permitting and licensing), HR / Payroll, and Utility Billing /
Revenue.
However, the EMA CMB Steering Committee met on July 16, 2015, and at the advice of
Tyler, agreed to consider an amendment to the go-live dates. The committee agreed to
perform the system implementation after the City's audit activities are complete in order to
ensure the availability of subject matter experts (SMEs) of the project.
The committee also decided that EnerGov should go live at the same time as Munis
Financials to ensure the financial transactions related to permits are contained within a
single financial system, instead of spanning both the old and new financial system.
As a result, the City and Tyler Technologies recommends amending the "go-live" dates as
follows:
a. Phase 1 — Financials: changed from October 1, 2015 to April 1, 2016.
b. Phase 2 — EnerGov: changed from December 1, 2015 to April 1, 2016.
c. Phase 3— HR/Payroll: changed from July 1, 2016 to January 1, 2017.
d. Phase 4 — Utility Billing and Revenue: changed from July 1, 2017 to January 1, 2018.
Commission Memorandum—September 2,2015
Munis, EnerGov, BPR and Project Management
Page 2of2
RECOMMENDATION
The City Manager recommends approval of a Resolution of the Mayor and City
Commission of the City of Miami Beach, Florida, approving and authorizing the Mayor
and City Clerk to execute Amendment No. 1 to the Tyler Technologies, Inc., Agreement
between the City Of Miami Beach and Tyler Technologies, Inc., Dated October 10, 2014
Amending the ERP System `Go-Live' Dates, to the contract with Tyler Technologies,
ATTACHMENTS
Appendix A— Amendment#1
JLM/MT/AD/AS
T:\AGENDA\2015\September\IT\Tyler Amendment#1 -MEMO.docx
AMENDMENT NO. 1 TO THE AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
TYLER TECHNOLOGIES, INC.,
DATED OCTOBER 2, 2014
FOR THE MUNIS AND ENERGOV ENTERPRISE RESOURCE PLANNING SYSTEMS
This Amendment No. 1 (Amendment) to the Agreement is entered into this day of
, 2015 (Effective Date), by and between the City of Miami Beach,
Florida, a municipal corporation organized and existing under the laws of the State of
Florida, having its principal place of business at 1700 Convention Center Drive, Miami
Beach, Florida 33139 (City), and Tyler Technologies, Inc., a corporation having its
principal place of business at One Tyler Drive, Yarmouth, Maine 04096 (Tyler), and
hereby amend the Agreement as follows:
RECITALS
WHEREAS, on October 10, 2014, the City Commission approved an agreement
with Tyler for replacement the City's current enterprise resource planning (ERP) systems
with Munis and EnerGov, both owned by Tyler; and
WHEREAS, the replacement of these systems are a key part of the
Administration's goal of re-engineering core business process to maximize efficiencies
and service to constituents, as well as improve internal controls; and
WHEREAS, the original contract called for certain "go-Live" dates for each of the
system modules which include: Financials, EnerGov (permitting and licensing), HR /
Payroll, and Utility Billing /Revenue; and
WHEREAS, the original "Go-Live" dates stipulated in the contract interfere with
the completion of the City's financial audits and annual financial report preparation; and
WHEREAS, the City's Steering Committee, appointed by the City Manager to
implement the ERP systems, met on July 16, 2015, and at the advice of Tyler, agreed to
consider an amendment to the go-live dates as indicated herein.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the City and Tyler hereby agree to amend the Agreement as
follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
The system module "Go Live" dates are modified hereto as follows:
a. Phase 1 — Financials: from October 1, 2015 to April 1, 2016.
b. Phase 2 — EnerGov: from December 1, 2015 to April 1, 2016.
c. Phase 3 — HR/Payroll: from July 1, 2016 to January 1, 2017.
d. Phase 4 — Utility Billing and Revenue: from July 1, 2017 to January 1, 2018.
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Agreement shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Agreement, the provisions of this
Amendment shall govern
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY:
ATTEST:
By:
Rafael E. Granado, City Clerk Philip Levine, Mayor
Date Date
FOR TYLER:
ATTEST:
By:
Secretary President
Print Name Print Name
Date Date
F:ATTO/TORG\GISELA\FORMS\AMENDMENTS\AMENDMENTTEMPLATE