2015-29125 Reso RESOLUTION NO. 2015-29125
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 2015-135-WG FOR PARKING
METER COLLECTION SERVICES, AND AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-
RANKED PROPOSER, LAZ FLORIDA PARKING, LLC.; SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH LAZ FLORIDA PARKING, LLC., AUTHORIZING THE
ADMINISTRATION TO ISSUE A NEW RFP; AND FURTHER AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, Request for Proposals No. 2015-135-WG was issued on April 21, 2015 (the
RFP); and
WHEREAS, a voluntary pre-proposal meeting was held on April 27, 2015; and
WHEREAS, on July 10, 2015, the City received four (4) proposals from EYSA USA,
LLC., LAZ Florida Parking, LLC., Republic Parking System, Inc., and SP Plus Corporation; and
WHEREAS, on August 5, 2015 an Evaluation Committee selected by the City Manager
convened to consider all proposals; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of the proposal; and
WHEREAS, the Committee was instructed to score and rank the proposals pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the Committee's ranking was as follows: Laz Florida Parking, LLC., top-
ranked; SP Plus Corporation, tied as top-ranked; EYSA USA, LLC., third highest ranked; and
Republic Parking System, Inc., fourth highest ranked; and
WHEREAS, Republic Parking System, Inc., was deemed non-responsive to the RFP's
Minimum Requirements; and
WHEREAS, were two proposers ranked at number one (LAZ Florida Parking, LLC and
SP Plus Corporation); and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's
rankings of the proposals, the City Manager noted that, in addition to having received a greater
number of first place votes from the Evaluation Committee, the overall cost proposal submitted
by LAZ Florida Parking, LLC., represents a greater cost savings to the City; and
WHEREAS, based on the Evaluation Committee ranking, and the cost savings, the City
Manager recommends the Mayor and the City Commission authorize the Administration to enter
into negotiations with Laz Florida Parking, LLC.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Proposals No. 2015-135-WG (the RFP), for Parking Meter
Collection Services; authorize the Administration to enter into negotiations with LAZ Florida
Parking, LLC; should the Administration not be successful in negotiating an agreement with Laz
Florida Parking, LLC., authorize the Administration to issue a new RFP; and further authorize
the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations
by the Administration.
PASSED AND ADOPTED this 02 day of S1 0!/41/2015.
ATTEST:
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APPROVED AS TO
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City Attorney Date
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA,ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE
RANKING OF FIRMS,PURSUANT TO REQUEST FOR PROPOSALS(RFP)NO.2015-135-WG FOR
PARKING METER COLLECTION SERVICES
Key Intended Outcome Supported:
Build and maintain priority infrastructure with full accountability
, Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
The Administration issued RFP 2015-135-WG to seek the proposals from qualified contractors to
provide Parking Meter Collection Services.The RFP was approved for issuance by the City Commission
on April 15, 2015. The RFP was released on April 21, 2015. A pre-proposal conference to provide
information to the proposers submitting a response was held on April 27, 2015. On July 10, 2015, the
City received proposals from: EYSA USA, LLC., LAZ Florida Parking, LLC., Republic Parking System, •
Inc., and SP Plus Corporation.
On August 5, 2015,the Evaluation Committee appointed by the City Manager convened to consider the
proposals received. The Committee was instructed to score and rank the sole proposal received
pursuant to the evaluation criteria established in the RFP. The results of the evaluation committee
process,which resulted in a tie between Laz Parking Florida and SP Plus Corporation were presented to
the City Manager for his recommendation to the City Commission.
The City Manager considered all the submissions and the results of the Evaluation Committee Process,
including the apparent tie between Laz Florida Parking and SP Plus Corporation. With Regard to the
apparent tie between Laz and SP Plus, the City Manager also considered that, subsequent to the
Evaluation Committee process,the proposal received by Republic Parking Systems was deemed to be
non-responsive following a further review of responsiveness by the City Attorney and was disqualified for
failure to meet the minimum requirements.With Republic disqualified from the process,the Evaluation
Committee's scoring results in revised rankings as follows: Laz Florida Parking, as first-ranked
proposer; SP Plus, as second-ranked proposer; EYSA USA, as third-ranked proposer.
The City Manager also notes that, in addition to receiving the first place rank as a result of the
Evaluation Committee's review of proposals(following the non-responsive determination of the proposal
submitted by Republic), Laz Florida Parking did receive more first place ranks from the Evaluation
Committee than did SP Plus, as well as having submitting a lower cost proposal.
Therefore, the City Manager recommends that the Mayor and City Commission authorize the
Administration to enter into negotiations with Laz Florida Parking, LLC;further authorizing the Mayor and
City Clerk to execute an agreement upon successful negotiations by the Administration.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1
2
Financial Impact Summary:The annual cost associated with the parking meter collection services is
subject to the funds availability approved through the City's budgeting process.
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
e•admen . ector istant Ci •er Cit ', •er
Ei AD %% KB 4M111111ERITMEIIIMIIIMM
T:\AGENDA\2015\Septe u'I'/r 2\Procurement\RFP 1;.:-135-WG Parkinlinfr r Collection Services-SUMMA.' I•oc
MIAMIBEACH AGENDA ITEM �7
DATE q-02-N�s
-0_ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISS 4N MEMORANDUM
►1
TO: Mayor Philip Levine and Members of tie City Corn ,aission
1
FROM: Jimmy L. Morales, City Manager , ._ _� --
DATE: September 2, 2015
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPT! G THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR PROPOSAL (RFP) NO. 2015-135-WG FOR PARKING METER
COLLECTION SERVICES.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
KEY INTENDED OUTCOME SUPPORTED
Build and maintain priority infrastructure with full accountability.
FUNDING
The annual cost associated with the parking meter collection services is subject to the funds availability
approved through the City's budgeting process.
BACKGROUND
The Administration issued RFP 2015-135-WG to seek proposals from qualified firms interested in
partnering with the City for parking meter collection services of single space parking meters and/or
multi-space pay stations owned and located within the City of Miami Beach.
RFP PROCESS
The RFP was released on April 21, 2015. A pre-proposal conference to provide information to the
proposers submitting a response was held on April 27, 2015. On July 10, 2015, the City received
proposals from the following firms:
Eysa USA LLC.
Laz Florida Parking LLC.
Republic Parking System Inc.
SP Plus Corporation.
On July 6, 2015, the City Manager appointed, via letter to Commission (LTC) No. 273-2015, an
Evaluation Committee (the Committee), consisting of the following individuals:
• Monica Beltran, Assistant Director, Parking Department, City of Miami Beach
• Georgie Echert, Assistant Director, Finance Department, City of Miami Beach
• Laura Franco-Rubines, Assistant Internal Auditor, Internal Audit Department, City of Miami
Beach
• Nawaz Gilani, Neighborhood Leadership Academy, Resident
• Madeleine Romanello, Transportation, Parking & Bicycle-Pedestrian Facilities Committee,
Resident
Commission Memorandum —RFP 2015-135-WG Parking Meter Collection Services
September 2, 2015
Page 2
The following Alternates were also appointed:
• Leif Bertrand, Neighborhood Leadership Academy, Resident
• William Hahne, Transportation, Parking & Bicycle-Pedestrian Facilities Committee,
Resident
• Jim Sutter, Internal Auditor, Internal Audit Department, City of Miami Beach
On July 30, 2015, the City Manager via Letter to Commission (LTC) No. 306-2015, revised the
Evaluation Committee (the "Committee"), as follows:
• Monica Beltran, Assistant Director, Parking Department, City of Miami Beach, was unable to
participate as an evaluation committee member and was therefore removed.
• Rocio Alba, Administrative Service Manager, Parking Department, City of Miami Beach, was
added.
The Committee convened on August 5, 2015, to consider the proposals received. The Committee was
provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the
Government in the Sunshine Law. The Committee was also provided general information on the scope
of services, references, and a copy of each proposal. The Committee was instructed to score and rank
the proposal pursuant to the evaluation criteria established in the RFP.
• •Evaluation Criteria - Total Points- .
Proposer Experience and Qualifications, including Financial Capability 30
Scope of Services Proposed 20
Approach and Methodology 20
Public Benefit 20
The RFP also stipulated that additional points would be applied, if applicable pursuant to the City's
Veteran's Preference Ordinance. However, none of the proposers were eligible for the veteran's
reference.
After proposer's presentations and interviews, the Committee discussed the proposers' qualification,
experience, and competence, and further scored the proposers accordingly. The final rankings are as
follows:
'RFP#2015-185-WG Parking-: Laura LOW
Meter Collection Services Georgie Franco- Nawaz Madeleine AGGREGATE
, Rocio Alba Ranking Echert Ranking Rubines Ranking Gilani Ranking Romanello Ranking TOTALS Rank
EYSA USA,LLC 64 4 79 4 92 3 93 1 92 2 14 3
LAZ Florida Parking,LLC 88 2 98 1 96 1 88 4 96 1 9 1
Republic Parking System,Inc. 77 3 85 3 75 4 89 3 90 4 17 4
SP Plus Corporation 90 1 93 2 96 1 90 2 91 3 9 1
COST
Maximum
Allowable
Proposer Total Cost Points Total Points Awarded'
EYSA USA.LLC 5 227,290.00 10 9
LAZ Florida Parking,LLC $ 259,606.00 10 8
Republic Parking System.Inc. $ 215,500.00 10 10
SP Plus Corporation $ 268,036.00 10 8
In determining responsiveness and responsibility of the firm, the Department of Procurement
Management verified compliance with the minimum requirements established in the RFP, financial
capacity as contained in the Dun & Bradstreet Supplier Qualifier Report, and past performance through
client references submitted by each proposer.
•
Commission Memorandum—REP 2015-135-WG Parking Meter Collection Services
September 2, 2015
Page 3
MANAGER'S DUE DILIGENCE
The City Manager considered all the submissions and the results of the Evaluation Committee
Process, including the apparent tie between Laz Florida Parking and SP Plus Corporation.
With Regard to the apparent tie between Laz and SP Plus, the City Manager also considered
that, subsequent to the Evaluation Committee process, the proposal received by Republic
Parking Systems was deemed to be non-responsive following a further review of
responsiveness by the City Attorney and was disqualified for failure to meet the minimum
requirements. With Republic disqualified from the process, the Evaluation Committee's scoring
results in revised rankings as follows, thereby eliminating the previous tie between Laz and SP
Plus:
RFP#2015-135-
i LOW
WG Parking
Laura GL GREG
;Meter Collection Georgie Franco- Nawaz Madeleine ATE
Services Rocio Alba Ranking Echert Ranking Rubines Ranking Gilani Ranking Romanello Ranking TOTALS Rank
EYSA USA.LLC 64 3 79 3 92 3 93 1 92 2 12 3
LAZ Florida
;Parking,LLC 88 2 98 1 96 1 88 3 96 1 8 1
SP Plus
Corporation 90 1 93 2 96 1 90 2 91 3 9 2
The City Manager also notes that, in addition to receiving the first place rank as a result of the
Evaluation Committee's review of proposals (following the non-responsive determination of the
proposal submitted by Republic), Laz Florida Parking did receive more first place ranks from
the Evaluation Committee than did SP Plus, as well as having submitting a lower cost
proposal.
The RFP outlined a unit cost for collection of single space parking meters (SSPM) and multi-
space pay stations (MSPS). The City dictates the frequency and quantities of SSPM and
MSPS to be collected. Specifications for each type of meter collection were included in the
RFP, including transporting of funds, revenue responsibilities, and performance standards.
Single Meter Multi-Space Total Cost Based
Collections Meter Collections on Current
(2400 annual (17,000 annual Annual
estimate) estimate) Estimates
Laz Parking Florida $1.99 $14.99 $262,006
SP Plus $1.89 $15.50 $270,436
1While the total cost difference now between the two proposers appears nominal, the City
anticipates that the number of Multi-Space Meters, and their respective collections, will
continue to grow, as will the number of Single Meters, and their respective collections,
continue to decline. This trend will exacerbate the difference in cost between the two bidders.
Therefore, the City Manager recommends that the Mayor and City Commission authorize the
Administration to enter into negotiations with Laz Florida Parking, LLC. In making this
recommendation, the City Manager has also considered Section 2-369, of the Code of the City
of Miami Beach, which states that, in the award of contracts, the following shall be considered:
(1) The ability, capacity and skill of the bidder to perform the contract.
(2) Whether the bidder can perform the contract within the time specified, without delay or
interference.
(3) The character, integrity, reputation, judgment, experience and efficiency of the bidder.
(4) The quality of performance of previous contracts.
(5) The previous and existing compliance by the bidder with laws and ordinances relating
to the contract.
Commission Memorandum—RFP 2015-135-WG Parking Meter Collection Services
September 2, 2015
Page 4
Laz Florida Parking, LLC, manages 14 locations across Miami Dade County and is a wholly
owned subsidiary of Laz Karp Associates, LLC, which operates in 26 states and hundreds of
cities across the United States. Laz Florida Parking has the capacity to perform the referenced
contract.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, approve the resolution accepting the recommendation of the City Manager,
pursuant to Request for Proposal (RFP) No. 2015-135-WG, for Parking Meter Collection
Services, authorizing the Administration to enter into negotiations with Laz Florida Parking,
LLC; and further authorizing the Mayor and City Clerk to execute an agreement with the
successful firm upon completion of successful negotiations by the Administration.
JLM / KB/ MT/SCT/AD
T:AGENDA\2015\September\PROCUREMENT\RFP 2015-135-WG Parking Meter Collection Services-Memo.doc