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2015-29129 Reso RESOLUTION NO. 2015-29129 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE, AND APPROVING THE AMENDED AND RESTATED BOOKING POLICY GUIDELINES FOR THE MIAMI BEACH CONVENTION CENTER; AND FURTHER REPEALING ALL PRIOR BOOKING POLICIES FOR THE MIAMI BEACH CONVENTION CENTER APPROVED BY THE CITY COMMISSION AND AS SET FORTH IN RESOLUTION NOS. 98-22759, 99-23168, 99-23240, AND 2001-24394 IN THEIR ENTIRETY. WHEREAS, the City of Miami Beach approved the Booking Policy for the Miami Beach Convention Center (the Booking Policy) on June 7, 1989 and was subsequently revised on October 4, 1989; June 3, 1998 (Resolution No. 98-22759); May 12, 1999 (Resolution No. 99-23168); July 7, 1999 (Resolution No. 99-23240); and April 16, 2001 (Resolution No. 2001-24394); and WHEREAS, commencement of construction on the Miami Beach Convention Center Renovation and Expansion Project (the Project) is anticipated to occur immediately following Art Basel in Miami Beach 2015, and the Project is expected to be completed in 2018; and WHEREAS, group business generally books their events more than 24 months (2 years) into the future and the City needs to decide, in the very near future,-what, if any, changes to the Booking Policy should be considered in order to set booking goals for the Greater Miami Convention and Visitors Bureau (GMCVB) and the City's manager for the Miami Beach Convention Center; and WHEREAS, the current Booking Policy includes First Priority designation for long standing shows, defined as one which has a minimum of 20 consecutive year's usage in Convention Center under the same ownership (Grandfathered First Priority); this is a rather unique aspect of the Booking Policy and not something found in other destination's booking policies; and WHEREAS, the Convention Center is below the national average as it pertains to the total number of annual conventions held in the Center; and WHEREAS, at its regular meeting on January 6, 2015, the Convention Center Advisory Board (CCAB) unanimously passed a motion recommending elimination of the Grandfather First Priority designation, and also recommended the City allow First Priority events to book at least 18 months prior to the show (instead of the current policy of 24 months); and WHEREAS, the Administration believes that peak room nights should be the overarching requirement used to determine whether an event receives First Priority designation; and WHEREAS, the Amended and Restated Booking_ Policy Guidelines, attached and incorporated as Exhibit "A" to this Resolution include the.following: 1. clarifies room night requirements for First Priority designation; 2. includes a Second and Third Priority booking category, with corresponding room night requirements; 3. includes the addition of a "Marquee Events" category which; upon the written recommendation of the City Manager and a 5/7ths vote of the City Commission, grants First Priority status to unique, high profile events that the City determines will bring significant benefit to the City and/or Miami-Dade County in terms of overall economic impact; 4. requires an executed License Agreement with the Convention Center to be considered a confirmed booking; 5. reduces move-in and move-out days required for an event; and ' 6. allows for the rooms night verification to be used as a method of confirming peak room nights generated as a result of the event; and WHEREAS, the Finance and Citywide Projects Committee discussed the Booking Policy at several meetings and ultimately recommended approval of the revisions to the (existing) Booking Policy at its April 8, 2015 meeting; and WHEREAS, City staff and the City Attorney's Office have reviewed the proposed Amended and Restated Booking Policy Guidelines (attached as Exhibit "A" hereto) which shall supersede all previously approved and amended Booking Policies. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and accept the recommendation of the Finance and Citywide Projects Committee, approve the Amended and Restated Booking Policy Guidelines for the Miami Beach Convention Center (attached as Exhibit "A" hereto); and further repeal all prior booking policies for the Miami Beach Convention Center approved by the City Commission and as set forth in Resolution Nos. 98-22759, 99-23168, 99-23240, and 2001-24394 in their entirety. PASSED and ADOPTED this a- day of September, 2015. ATTEST: • `/ Philip,Lie; %`ayor afael ranado, CI Clerk APPROVED AS TO FORM & LANGUAGE &FOR EXECUTION •City Attorney Date COMMISSION ITEM SUMMARY Condensed Title: A Resolution Accepting The Recommendation Of The Finance And Citywide Projects Committee,And Approving Amended And Restated Booking Policy Guidelines For The Miami Beach Convention Center. Key Intended Outcome Supported: Improve Alliance With Key Business Sectors, Namely Hospitality,Arts, & International Business With A Focus On Enhanced Culture, Entertainment, &Tourism Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Community Satisfaction Survey reported 69.2%of resident respondents feel the tourism industry contributes"about the right amount"to the quality of life, while 13.3%indicated the tourism industry contributes"too little"to the quality of life. Item Summary/Recommendation: The City of Miami Beach approved the Booking Policy for the Miami Beach Convention Center on June 7, 1989, which was subsequently revised on October 4, 1989, June 6, 1990, July 8, 1992, June 3, 1998, May 12, 1999, July 7, 1999, and April 16, 2001. The renovation and expansion of the Miami Beach Convention Center Renovation will begin immediately following Art Basel in Miami Beach 2015 and is expected to be completed in 2018. Group business generally books their events more than 24 months (2 years) into the future and the City needs to decide, in very near future, what if any changes to the Booking Policy should be considered in order to set booking goals for the Greater Miami Convention and Visitors Bureau (GMCVB) and Spectra (formerly Global Spectrum). The current Booking Policy includes First Priority designation for long standing shows, defined as one which has a minimum of 20 consecutive year's usage in Convention Center under the same ownership (Grandfathered First Priority) and this is a rather unique aspect of our policy and not something found in other destination's booking policies. The Convention Center is below the national average as it pertains to the total number of annual conventions held in the Center. The Amended and Restated Booking Policy Guidelines include the following: 1. Clarifies room night requirements for First Priority designation; 2. Includes a second and third priority booking category with corresponding room night requirements; 3. Includes the addition of a Marquee Events category, which upon the written recommendation of the City Manager and a 5/7ths vote of the City Commission, grant First Priority status to unique, high profile events that the City determines will bring significant benefit to the City and/or Miami-Dade County in terms of overall economic impact; 4. Requirement of an executed License Agreement with the Convention Center to be considered a confirmed booking; 5. Reduction of move-in and move-out days required for an event; 6. allows for the rooms night verification to be used as a method of confirming peak room nights generated as a result of the event. City staff and the City Attorney finalized the Booking Policy, and the CCAB unanimously recommended in favor of the revisions. Finally, the City, Spectra (formerly Global Spectrum) and National Marine Manufacturers Association (Miami International Boat Show) executed a Termination and Release Agreement, which terminated the License Agreement with the Miami International Boat Show for 2016 and gave them a Right of First Refusal for 2018 and 2019. Advisory Board Recommendation: The Finance and Citywide Projects Committee discussed the Convention Center Booking Policy at several meetings and ultimately recommended approval of the revisions to the Convention Center Booking Policy at the April 8, 2015 meeting. Financial Information: Source of Amount Account Funds: Financial Impact Summary: N/A City Clerk's Office Legislative Tracking: Max Sklar,Tourism, Culture and Economic Development Director Sign-Offs: D�part`�ent Director Assistant City Manager City Manager T:\At- DA\21 6-6-12\Hospitality Scholarships.SUMM.doc • MIAMIBEACH AGENDA ITEM R-1 s DATE q Z - o 1915•2015 MAMEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Honorable Mayor Philip Levine and i embers of the City Commission FROM: Jimmy L. Morales, City Manager 1� DATE: September 2, 2015 SUBJECT: A RESOLUTION OF THE MAYO'° AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE, AND APPROVING AMENDED AND RESTATED BOOKING POLICY GUIDELINES FOR THE MIAMI BEACH CONVENTION CENTER. RECOMMENDATION Adopt the Resolution. FUNDING N/A BACKGROUND The City approved the Booking Policy for the Miami Beach Convention Center on June 7, 1989, which was subsequently revised on October 4, 1989, June 6, 1990, July 8, 1992, June 3, 1998, May 12, 1999, July 7, 1999, and April 16, 2001. The most recent revision on April 16, 2001 was approved pursuant to Resolution No. 2001-24394 which clarified designation of First Priority status and City Manager discretion concerning same. The Booking Policy has not been revised since 2001. As you know, in April 9, 2014, Request for Qualifications No. 2014-142ME for the Design Criteria Professional (DCP) services for the Miami Beach Convention Center Renovation was awarded to Fentress Architects. Construction is anticipated to begin immediately following Art Basel in Miami Beach 2015 and is expected to be completed in middle 2018. Group business generally book their events more than 24 months (2 years) into the future. With that in mind, the City needs to decide, in very near future, what if any changes to the Booking Policy should be considered in order to set booking goals for the Greater Miami Convention and Visitors Bureau (GMCVB) and Spectra (formerly Global Spectrum). In considering potential changes the type of event (convention, trade show and consumer shows) determines what demands the facility and surrounding area are likely to experience and what kinds of attendees and exhibitors can be expected. To a large degree the Center must also consider the overall economic impact the show will have to the City at large. Tax generation and City fees inclusive of the additional sales tax revenue from visitors and increased local consumption patterns can provide a significant City Commission Meeting Convention Center Booking Policy • September 2, 2015 Page2of4 amount of revenue to the City and the local businesses. The propensity of the various attendees and exhibitors to spend money in local businesses, hotels, shops, restaurants, tourist attractions, use of local public transportation (taxis, and rental cars) and entertainment establishments need to be considered and included in the overall assessment of the show as a net revenue contributor to the local economy: The purpose of the Convention Center is not to make money, but to generate business for our hotels and restaurants, which in turn generates resort tax revenue. Below is a table broadly defining event impact: Conventions Trade Shows Consumer Shows Example Dermatologists Jewelers Home Show International . 2014 Average 4,800 4,900 11,600 Attendance * Economic Impact High Moderate Low Building High Moderate Moderate + Hi h Impact Typically arrive Via Taxi/Bus Car Car Traffic Impact Low Moderate High * Excludes Art Basel and the Boat Show with 70,000 and 140,000 in attendance respectively. The current Booking Policy includes First Priority designation for long standing shows, defined as one which has a minimum of 20 consecutive year's usage in Convention Center under the same ownership (Grandfathered First Priority). If the show has multiple events in MBCC in a calendar year, the first priority designation applies to only one of the show events in the calendar year. This is a rather unique aspect of our policy and not something found in other destination's booking policies. These grandfathered events include Antique Show, Miami International Boat Show, Jewelry International Show, Miami Auto Show and the Home Show. With the exception of Jewelry International Show, all are consumer shows. The Convention Center is below the national average as it pertains to the total number of annual conventions held in the Center. In considering Booking Policy changes, the City Commission should also be aware that Grandfathered First Priority shows are currently able to obtain License Agreements for use of the Convention Center up to 36 months prior to the show. Group business (conventions) typically book shows at least 24 months in advance. A large group attempting to book during a date pattern conflicting with a Grandfathered First Priority show, even if they contract for more hotel rooms on peak, would not be able to book in the Convention Center unless the Grandfathered First Priority agrees to move their dates. There have been examples in the past where Grandfathered First Priority shows have accommodated the destinations desire to book another show during their dates, but there are also examples where the destination has lost conventions as a result of this policy. The Administration believes that peak room nights should be the overarching requirement used to determine whether an event receives First Priority designation. Additionally, the Booking Policy also allows for the rooms night verification to be used as a method of confirming peak room nights generated as a result of the event. The City City Commission Meeting Convention Center Booking Policy September 2, 2015 Page 3 of 4 has a prescribed verification process that is used which allows an independent third party accounting/auditing firm licensed in the State of Florida to be used to verify the peak room nights. Audited reports will be submitted to the City along with the statement P 9 P Y 9 from the auditor indicating their validation of the method of data collection, the accuracy of the data as determined by their testing of the data, and their agreement with the conclusions of room night consumption as presented by the client. The Administration worked with Spectra (formerly Global Spectrum), the GMCVB and Strategic Advisory Group to prepare revisions to the Booking Policy that prioritizes room night generating business. A draft of these changes is attached at Exhibit "1". The following highlights the changes being recommended: • Addition of a second and third priority booking category • Addition of a Marquee Events category, which upon the written recommendation of the City Manager and a 5/7ths vote of the City Commission, grant First Priority status to unique, high profile events that the City determines will bring significant benefit to the City and/or Miami-Dade County in terms of overall economic impact. • Requirement of an executed License Agreement with the Convention Center to be considered a confirmed booking • Reduction of move-in and move-out days required for an event Priority Booking Window Minimum Peak Room Night requirement 1 > 24 months.(exclusive 1,500 (peak) access) 2 13 —24 months 500— 1,499 (peak) 3 0— 13 months No requirement The Finance Committee discussed the Convention Center Booking Policy at several meetings and ultimately recommended approval of the revisions to the Convention Center Booking Policy at the April 8, 2015 meeting, with a provision that final review is done by City Attorney's Office. The Committee also requested an agreement between the City and the Boat Show be finalized before the item goes to Commission. Staff worked with the City Attorney to finalize the Booking Policy and also presented the final version to the CCAB. The CCAB unanimously recommended in favor of the revisions. Finally, the City, Spectra (formerly Global Spectrum) and National Marine Manufacturers Association (Miami International Boat Show) executed a Termination and Release Agreement, which terminated the License Agreement with the Miami International Boat Show for 2016 and gave them a Right of First Refusal for 2018 and 2019. CONCLUSION The Administration recommends the Mayor and City Commission approve the Amended and Restated Convention Center Booking Policy. JLM/KGB/MAS City Commission Meeting Convention Center Booking Policy September 2, 2015 Page4of4 T:\AGENDA\2015\September\TCED\Booking Policy City Commission Memo.docx MIAMIBEACH convention center MIAMI BEACH CONVENTION CENTER AMENDED AND RESTATED BOOKING POLICY GUIDELINES I. STATEMENT OF PURPOSE: The Miami Beach Convention Center (the "MBCC" or the "Center") is a national and international convention, tradeshow, and multi-purpose facility owned by the City of Miami Beach. One of the MBCC's primary objectives is to promote and facilitate events and activities which have a significant impact in terms of Convention Development Tax("CDT")generated. When booking the MBCC,consideration shall be given to the following factors: i. significant impact in terms of CDT generated; ii. total number of hotel rooms required; iii. projected revenue to the MBCC, both in terms of direct space rental revenue, as well as projected revenue from concessions and other building services; iv. time of year; v. number of move-in and move-out dates required for the event; vi. potential for repeat booking; and vii. previous history and experience of the potential user with respect to use of similar facilities. II. SCHEDULING PRIORITIES: A. First Priority Events: Generally speaking, first priority for scheduling events in the MBCC is available to regional, national, and international conventions, trade shows (open to the trade only), cultural shows, corporate meetings, and other events which have a significant impact in terms of CDT generated. In order to be considered for a First Priority designation, an event shall: i. require in excess of 115,000 gross square feet of exhibit space in the MBCC; ii. require a minimum of three (3) nights in Miami-Dade County, with 1,500 hotel rooms occupied on the peak night; AND iii. generate over 4,000 room nights in Miami-Dade County in total. CDT impact and room count calculations are based on contracted hotel room nights, as demonstrated by room block agreements with hotels in Miami-Dade County. CDT impact and room count calculations are subject to verification by the City. In order to be considered for First Priority designation, an event shall demonstrate the hotel room count history during presentation of the identical event either (1) in Miami-Dade EXHIBIT "A" Page 1 of 6 September 2015 County; or(2) in the case of events which move from city to city on a rotational basis or are relocating from another location, the hotel room count history of the identical event shall be verified by the Greater Miami Convention and Visitors Bureau ("GMCVB") using generally accepted industry standards, (i.e., DMAI MINT system or written verification from a prior location CVB). Alternatively, for an event that is booked in the future First Priority designation may also be determined based on CDT generated by looking at the prior history of the event; subject to (1) verification by the City; .and (2) at user's expense, a qualified independent auditor licensed to perform audits within the State of Florida. Within the First Priority category, the City will give preference to the event with the most significant impact in terms of Convention Development Tax generated. B. Marquee Events — Notwithstanding the above, the City Commission may also, upon the written recommendation of the City Manager and a 5/7ths vote of the City Commission, grant First Priority status to unique, high profile events that the City determines will bring significant benefit to the City and/or Miami-Dade County in terms of overall economic impact. An Event is defined as regional, national, and international conventions, trade shows(open to the trade only), cultural shows, corporate meetings, and other events which have a significant impact in terms of CDT g enerated. C. Second Priority Events: Second Priority Events will have similar characteristics as First Priority events. The room block requirement will be for a minimum of two (2) nights in Miami-Dade County, with one (1) peak night ranging from 500 to 1,499 rooms occupied on the peak night. A Second Priority event will utilize 1,500 to 3,999 room nights in total. D. Third Priority Events: Third Priority for scheduling facilities and dates in the MBCC is available to all other events. Third Priority Events do not have a peak room night requirement. MBCC revenue and community impact will be important characteristics in securing Third Priority Events. E. Subject to the scheduling priorities set forth in this Section II, the MBCC General Manager (General Manager) may exercise his/her discretion as to the issuance, modification, or termination of scheduling reservations. III. BOOKING PROCEDURES A. Reservations more than twenty-four (24) months before an event are normally handled through the GMCVB, subject to approval of the General Manager, and are subject to the guidelines of Section II herein. B. Facility and space scheduling commitments for First Priority Events may be made as far in advance as is necessary or appropriate and may supersede requests for other events, unless Page 2 of 6 September 2015 a License Agreement has been previously executed between the MBCC and the user for such other event. License Agreements for First Priority Events may be entered into as far in advance as necessary or appropriate, at the discretion of the General Manager. A License Agreement will be presented to the user by the General Manager no later than 60 days from the date the event commits to the MBCC. Provided that the event is committed at least 24 months in advance of the first move-in date, the user will be allowed 90 days from the receipt of the License Agreement from the General Manager to execute and return it to the General Manager, along with the required deposit. In the event the License Agreement is not executed, or the deposit is not received, within 90 days, the event will lose its First Priority status and another event can secure the requested dates and space. For events that commit to the MBCC fewer than 24 months in advance of the first move-in date, the General Manager will determine an appropriate period of time for executing the License Agreement and payment of the required deposit. C. Facility and space scheduling commitments for Second Priority Events cannot be secured more than 24 months in advance of the first move-in date, and are subject to change to accommodate First Priority Events, prior to a License Agreement being executed by the General Manager and user for such event. License Agreements for Second Priority Events may be issued to the user by the General Manager twenty-four(24) months prior to the first move-in date of the event. D. Facility and space scheduling commitments for Third Priority Events cannot be secured more than 13 months in advance of the first move-in date. License Agreements will not be finalized prior to 13 months in advance. E. Facilities and dates will be tentatively held pending notification to the contrary by either party. In the event a tentative commitment is released by the MBCC, the requesting party will be notified the facilities and/or dates have been released. i. First Option - Facilities and dates reserved on First Option are reserved tentatively, but a conflicting commitment for the facilities and dates generally will not be made in favor of a second requesting party within the same scheduling priority without the party holding a First Option having the opportunity to execute a License Agreement within the timeline specified or release its reservation. A First Option held by a Second or Third Priority Event can always be superseded. by, respectively, a First or Second Priority Event, unless a License Agreement has been previously executed. At the discretion of the General Manager, a party with a First Priority Event holding a First Option may be required, within seven (7) days of written notice, to execute a License Agreement and post a deposit at any time that the General Manager has a good faith request in writing from another First Priority Event for the same dates. ii. Second Option - Facilities and dates reserved on a Second Option basis will be reserved tentatively, and the absence of a valid First Option hold for the same Page 3 of 6 September 2015 space and time shall not guarantee the elevation of a Second Option hold to a First Option hold. iii. Definite Booking - Events are considered a Definite Booking (under contractual commitment) only upon execution of a License Agreement by the user and the General Manager, and which is accompanied by the required initial deposit. F. Definite 1 Status - In the case of extraordinarily large, City-wide conventions, an event may qualify for Definite 1 Status. Definite 1 Status commits the agreed upon space until five (5) years from the date of the first move-in date, contingent on no other interest in the space. If another user expresses an interest in the space and a commitment to sign an License Agreement, the user with Definite 1 Status will have first right to confirm the space within 60 days of being notified of the other interest. Upon return of the executed License Agreement accompanied by the agreed upon additional non-refundable deposits, the space will be held without any other contingency as a Definite Booking (as defined above). For an • event to qualify for Definite 1 Status, it must satisfy all of the following criteria: i. use of all four(4) Exhibition Halls at the MBCC; and ii. utilize a minimum of 3,500 hotel rooms in Miami-Dade Count y on the peak e pea night; and iii. the first move-in date is more than five (5)years in the future; and iv. the user is unable to execute a formal License Agreement more than five (5) years in advance of the event; and v. a Letter of Intent, in the standard form used by the GMCVB and subject to prior written approval by the City Manager, is executed by and among the user, the GMCVB, the General Manager and, if the event will take place outside the term of the MBCC Management Agreement, the City Manager, and shall, at minimum: o be accompanied by an initial, non-refundable deposit, payable to the MBCC,of not less than $1,000; and o establish a schedule of additional annual, non-refundable deposits, payable to the MBCC, of not less than$1,000 per year; and o provide evidence of a room block(s) including specific documentation from the headquarter hotel and supporting hotels totaling no fewer than 8,000 committed room nights; and o commit user to executing a License Agreement no later than five (5) years prior to the first move-in day of the event. Page 4 of 6 September 2015 IV. PROTECTION CLAUSE:REPEAT BUSINESS A Protection Clause shall, upon the recommendation of the General Manager, and subject to the approval of the City Manager, be granted to recurring events with a proven record of success, defined as the successful completion of, at minimum, two (2) consecutive shows in two (2) years, which have produced significant revenue to the MBCC or significant impact in terms of Convention Development Tax generated. First Priority users will be required to furnish the required room nights and economic impact results within 90 days of the event's final event day. If the room nights fall below the agreed upon First Priority threshold, the user may lose First Priority status. If granted, such Protection Clause will be included in the License Agreement and, thereafter re- reviewed (at minimum) every three (3) years by the General Manager, and subject to the approval of the City Manager, in future License Agreements. Notwithstanding the foregoing, the granting of a Protection Clause in a License Agreement shall not vest any right(s) or reliance on the part of the Licensee as to the granting of said clause in subsequent or future License Agreements, but shall at all times be subject to the review and approval procedures set forth above. The Protection Period shall not exceed a total of sixty (60) days, plus the show days. The number of days prior to and after the event shall be the subject of agreement between the Licensee and the General Manager, but a minimum of fifteen (15) days shall be required on each side of the event. If a Protection Clause is granted, it will read as follows: PROTECTION CLAUSE: Licensor agrees that it will not license any portion of the Convention Center facility to any Competing Event for the period commencing 30 days before Licensee's first show day, and concluding 30 days after Licensee's last show day(the • "Protection Period"). A"Competing Event" is hereby defined as an event which has thirty percent(30%)or more of the total number of exhibitors/booths in the same event showing/selling product lines in the Licensee's event; provided, however,that a show that is open to the public shall never be deemed a Competing Event with a show open only to the trade, and vice versa. The determination of whether or not an event is a "Competing Event" shall be solely within the discretion of the General Manager, and shall be based upon the product lines in the proposed event's prior shows. V. DEPOSIT SCHEDULES: • Deposits are required for all activities upon execution of an MBCC License Agreement. A. First Priority Events: A non-refundable deposit, in the amount of one day's minimum guaranteed rental per hall, or such other deposit as the General Manager may authorize, is required upon execution of the License Agreement. For events licensed five (5) years or Page 5 of 6 September 2015 more in advance, special arrangements may be negotiated, at the General Manager's • option, for a lesser deposit upon License Agreement execution and a defined schedule for intermediate deposit payments, with the balance of all estimated charges being due and payable thirty(30) days in advance of the event. B. Second Priority Events: A minimum, non-refundable deposit will be required upon execution of the License Agreement as follows: one day's minimum guaranteed rental for the first hall, and an additional 33-1/3% of one day's minimum guaranteed rental for each additional hall. However, first-time events without a past history of success, and users with inadequate references, or prior event sponsorships, a record of slow payment, etc., may be required, at the General Manager's option, to remit up to one hundred percent (100%) of anticipated rental and related expenses upon execution of License Agreement, with the balance of all estimated charges being due and payable thirty (30) days in advance of the event. C. Third Priority Events: A minimum non-refundable deposit of 100%of one day's minimum guaranteed rent for all MBCC secured space will be required,, with the balance of all estimated charges being due and payable thirty(30)days in advance of the event. VI. MOVE IN/MOVE OUT GUIDELINES: MBCC will offer one (1) complimentary move-in or move-out day for every show day (open to attendees or public). MBCC will charge the standard rental rates with any additional service charges for days needed beyond the stated allocation. MBCC may ask for paid move-in and/or move-out days to be released based on other group needs for that timeframe. REV.120789,060890,070892,060398,051299,070799,051601 Page6of6