2015-29132 Reso RESOLUTION NO. 2015-29132
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE WASHINGTON AVENUE
STORM WATER PIPE REPLACEMENT PROJECT, FROM 20TH STREET TO
COLLINS AVENUE (PROJECT), HAVING AN ESTIMATED CONSTRUCTION
COST OF $2,500,000, PLUS A $250,000 PROJECT CONTINGENCY, FOR A
GRAND TOTAL OF $2,750,000; AND FURTHER AUTHORIZING THE CITY
MANAGER TO PROCURE THE PROJECT CONSTRUCTION SERVICES
UTILIZING THE COMPETITIVELY BID NATIONAL JOINT POWERS
ALLIANCE (NJPA) COOPERATIVE CONTRACT FOR CONSTRUCTION
SERVICES WITH THE GORDIAN GROUP.
WHEREAS, prior to October, 2012, the City acquired construction services for many
small or emergency construction projects through a Job Order Contracting process; and
WHEREAS, Job Order Contracting (JOC) is a contracting methodology that enables
facility owners to accomplish a large number of repairs, maintenance and construction projects
with a single, competitively bid contract; and
WHEREAS, since the Fall of 2012, the City has not utilized the JOC methodology and
therefore currently has no similar system in place for expediting construction and infrastructure
projects; and
WHEREAS, as an alternative to the JOC process, at its regular meeting on September
19, 2013, the Finance and Citywide Projects Committee (the "Committee") endorsed a
recommendation by the Administration to utilize the indefinite quantity contract (IQC) for
construction services to expedite the delivery of construction projects under $250,000 or, for
emergency projects, as approved by the City Manager; and
WHEREAS, the IQC process is used extensively by the local, state and federal
governmental agencies throughout the United States to expedite the delivery of construction
projects; and
WHEREAS, the Committee's endorsement of the IQC process for small and emergency
projects was approved by the City Commission on April 23, 2014; and
WHEREAS, on January 15, 2014, via Resolution No. 2014-28462, the City Commission
authorized the Administration to utilize cooperative awards by National Joint Powers Alliance
(NJPA) pursuant to Section 2-369 of the Miami Beach City Code, which authorizes the City
Manager to make awards exceeding $50,000 when said award is resulting from cooperative
agreements; and
WHEREAS, the City, as a governmental agency member, is authorized to utilize the IQC
contract for construction services competitively awarded by NJPA to the Gordian Group; and
WHEREAS, in an effort to expedite the replacement of the existing storm water main
along Washington Avenue, from 20th Street to the Collins Canal (Project), the NJPA IQC
contract was utilized to procure the necessary construction services; and
WHEREAS, the Project is now expected to exceed the $250,000 threshold limit
approved by the City Commission for projects through the NJPA IQC contract award; and
WHEREAS, currently, the construction cost for the Project is estimated at $2,500,000,
plus a $250,000 contingency, for a total cost of$2,750,000; and
WHEREAS, accordingly, in order to move forward with the completion of this Project,
and in order to meet the proposed completion date of October 31, 2015, approval is required to
exceed the $250,000 project threshold limit.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Washington Avenue Storm Water Pipe
Replacement Project, from 20th Street to Collins Avenue (Project), having an estimated
construction cost of $2,500,000, plus a $250,000 project contingency, for a grand total of
$2,750,000; and further authorizing the City Manager to procure the Project construction
services utilizing the competitively bid National Joint Powers Alliance (NJPA) cooperative
contract for construction services with the Gordian Group.
PASSED AND ADOPTED this 2nd day of September, 2015.
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T:WGENDA\2015\September\PUBLIC WORKS\Washington Avenue Drainage Improvement NJPA-Resolution rev.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving The
Washington Avenue Storm Water Pipe Replacement Project, From 20th Street To Collins Avenue (Project),
Having An Estimated Construction Cost Of$2,500,000, Plus A$250,000 Project Contingency,ForA Grand Total
Of$2,750,000 And Further Authorizing The City Manager To Procure The Project Construction Services Utilizing
The Competitively Bid National Joint Powers Alliance (NJPA) Cooperative Contract For Construction Services
With The Gordian Group.
Key Intended Outcome Supported:
Build and maintain priority infrastructure with full accountability. Streamline the delivery of services through all
departments.
Supporting Data(Surveys, Environmental Scan,etc: N/A
Item Summary/Recommendation:
As authorized by Florida Statutes,the Finance and City-Wide Projects Committee endorsed a recommendation by
the Administration to utilize the indefinite quantity contract(IQC)for construction services to expedite the delivery
of construction projects under $250,000 or for emergency projects as approved by the City Manager. The
Committee's endorsement of the IQC process for small and emergency projects was approved by the City
Commission on April 23, 2014. The IQC process is similar to the previously used process by the City but with
tighter controls, including a limit on design,additional competition on certain items and a small project threshold
that limits exposure.
The IQC process is used extensively by the local,state and federal governmental agencies throughout the United
States to expedite the delivery of construction projects. The City, as a governmental agency member, is
authorized to utilize the IQC contract for construction services competitively awarded by the National Joint Powers
Alliance(NJPA)to the Gordian Group.
The proposed construction project replaces the existing storm drainage system at the north end of Washington
Avenue near the Convention Center to Collins Canal. The existing storm drain system north of the Convention
Center will be abandoned and removed during the construction of the Ballroom. The project incorporates large
diameter storm drain pipes with an approximately 50 square foot cross sectional area which will connect to a large
future storm water pump station in the vicinity of the Washington Avenue Bridge over Collins Canal. The work will
be open cut in Washington Avenue and is expected to be completed before December 1 s`or suspended during
the first two weeks of December and completed in January. The duration of the construction will take
approximately six(3) months to complete.
The storm water drainage improvements includes installing approximately 425 linear feet of 10 foot x 6 foot box
culvert pipe,210 linear feet of 6 foot x 5 foot box culvert pipe,and five structures with manholes;traffic control and
all ancillary and miscellaneous work. In order to expedite the project,the Public Works Department contacted the
Procurement Office to request the use of the NJPA cooperative contractor procurement process to build the
project.
The contractor submitted for review a proposal to complete the work. It is the City Engineer's opinion of probable
construction cost and the NJPA Project Manager Review of the proposal submitted by DMSI, Inc.that the final
amount of$2,500,000 has been considered reasonable for the scope of work that is included. DMSI, Inc. has a
record of completing projects on time and on budget.
This project surpassed the$250,000 threshold limit approved by the City Commission for projects through the
NJPA IQC contract award.Accordingly,in order to move forward with the completion of this project,Commission
approval is required to exceed the $250,000 project threshold limit which includes $250,000 for project
contingency,for a project total not to exceed$2,750,000.The project supports the KIO of maintaining the City's
infrastructure.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 2,750,000 365-2327-069357
lei OBPI 6 Total 2,750,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Bruce Mowry, Ext.6565
Sign-Offs:
Auk Departmen Director Assists itlyi.an ager City M-y,a':r
EC �/ M t1 JLM ,I
T:WGENDA\2015\September\PUBLIC WORKSWgenda NJPA\Washington Avenue Drainage Improvement NJPA-Summary.do Agenda Item It1 li
® MIAMIBFACH Date 9--2-Is
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of he City Co mission
FROM: Jimmy L. Morales, City Manager
DATE: September 2, 2015
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE WASHINGTON AVENUE STORM
WATER PIPE REPLACEMENT PROJECT, FROM 20TH STREET TO COLLINS
AVENUE (PROJECT), HAVING AN ESTIMATED CONSTRUCTION COST OF
$2,500,000, PLUS A $250,000 PROJECT CONTINGENCY, FOR A GRAND TOTAL
OF $2,750,000 AND FURTHER AUTHORIZING THE CITY MANAGER TO
PROCURE THE PROJECT CONSTRUCTION SERVICES UTILIZING THE
COMPETITIVELY BID NATIONAL JOINT POWERS ALLIANCE (NJPA)
COOPERATIVE CONTRACT FOR CONSTRUCTION SERVICES WITH THE
GORDIAN GROUP.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
FUNDING
$2,750,000 365-2327-069357
$2,750,000 TOTAL
BACKGROUND
As authorized by Florida Statutes, the Finance and City-Wide Projects Committee endorsed a
recommendation by the Administration to utilize the indefinite quantity contract (IQC) for
construction services to expedite the delivery of construction projects under $250,000 or for
emergency projects as approved by the City Manager. The Committee's endorsement of the
IQC process for small and emergency projects was approved by the City Commission on April
23, 2014. The IQC process is similar to the previously used process by the City but with tighter
controls, including a limit on design, additional competition on certain items and a small project
threshold that limits exposure.
The IQC process is used extensively by the local, state and federal governmental agencies
throughout the United States to expedite the delivery of construction projects. The City, as a
governmental agency member, is authorized to utilize the IQC contract for construction services
competitively awarded by the National Joint Powers Alliance (NJPA) to the Gordian Group.
The proposed construction project replaces the existing storm drainage system at the north end
of Washington Avenue near the Convention Center to Collins Canal. The existing storm drain
system north of the Convention Center will be abandoned and removed during the construction
Commission Memorandum—Washington Avenue Storm Water Pipe Replacement NJPA
Page 2 of 2
of the Ballroom. The project incorporates large diameter storm drain pipes with an
approximately 50 square foot cross sectional area which will connect to a large future storm
water pump station in the vicinity of the Washington Avenue Bridge over Collins Canal. The
work will be open cut in Washington Avenue and is expected to be completed before December
1st or suspended during the first two weeks of December and completed in January. The
duration of the construction will take approximately six (3) months to complete.
The storm water drainage improvements includes installing approximately 425 linear feet of 10
foot x 6 foot box culvert pipe, 210 linear feet of 6 foot x 5 foot box culvert pipe, and five
structures with manholes; traffic control and all ancillary and miscellaneous work. In order to
expedite the project, the Public Works Department contacted the Procurement Office to request
the use of the NJPA cooperative contractor procurement process to build the project.
The contractor submitted for review a proposal to complete the work. It is the City Engineer's
opinion of probable construction cost and the NJPA Project Manager Review of the proposal
submitted by DMSI, Inc. that the final amount of $2,500,000 has been considered reasonable
for the scope of work that is included. DMSI., Inc. has a record of completing projects on time
and on budget.
This project surpassed the $250,000 threshold limit approved by the City Commission for
projects through the NJPA IQC contract award. Accordingly, in order to move forward with the
completion of this project, Commission approval is required to exceed the $250,000 project
threshold limit which includes $250,000 for project contingency, for a project total not to exceed
$2,750,000. The project supports the KIO of maintaining the City's infrastructure.
CONCLUSION
The Administration recommends approving the Resolution authorizing the City Manager to
approve the Washington Avenue storm water pipe replacement project utilizing the NJPA IQC
method and approve the project as proposed by DMSI, Inc.
13
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