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PSA with Eastern Engineering Group Company d01 --caq03g PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND EASTERN ENGINEERING GROUP COMPANY FOR PLANS REVIEW, INSPECTIONS AND PERMIT CLERK SERVICES TO PROVIDE PROFESSIONAL SERVICES ON AN "AS-NEEDED BASIS" AND ON AN "ON- GOING BASIS" FOR THE BUILDING DEPARTMENT RFQ NO. 2015-073-JR This Professional Services Agreement ("Agreement") is entered into this IL day of p-r plat , 2015 ("Effective Date"), between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 ("City"), and Eastern Engineering Group Company, a Florida corporation, whose address is 3401 NW 82"d Avenue, Suite 370, Doral, FL 33122-1052 ("Contractor"). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Contractor, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. Contractor: For the purposes of this Agreement, Contractor shall be deemed to be an independent contractor, and not an agent or employee of the City. Services: All services, work and actions by the Contractor performed or undertaken pursuant to the Agreement. Fee: Amount paid to the Contractor as compensation for Services. Proposal Documents: Proposal Documents shall mean City of Miami Beach RFQ No. 2015- 073-JR for Plans Review, Inspection and Permit Clerk Services to Provide Professional Services on an "As Needed Basis" and on an "On Going Basis" for the Building Department, together with all amendments thereto, issued by the City in contemplation of this Agreement (the RFQ), and the Contractor's proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFQ; and the Proposal. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139: telephone number (305) 673-7000, Ext. 6435: and fax number (305) 673-7023. 1 SECTION 2 SCOPE OF SERVICES (SERVICES) 1. AREAS OF SPECIALIZATION / BUILDING TRADES Contractor shall make available to the City the services of the following inspectors, examiners, reviewers, and clerks, who shall perform work for the City on either a full-time or part-time basis, within two weeks of any request by the City for such services: • Building Inspector with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals (BORA); • Building Plans Examiner with the State of Florida Certification & Certification for the Miami-Dade County Board of Rules and Appeals (BORA); • Electrical Inspector with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals (BORA); • Electrical Plans Examiner with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals (BORA) Certification; • Mechanical Inspector with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals (BORA); • Mechanical Plans Examiner with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals (BORA); • Plumbing Inspector with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals (BORA); • Plumbing Plans Examiner with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals (BORA); • Roofing Inspector with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals (BORA); • Structural Plans Examiner with the State of Florida Registration a Professional Engineer (PE) in the Structural discipline & Certification by the Miami-Dade County Board of Rules and Appeals (BORA); • Zoning Inspector/Plan Reviewer with a minimum of two (2) years' • experience of similar work in another jurisdiction in the State of Florida or experience as deemed appropriate. • Permit Clerk: with a minimum of two (2) years' experience as a Permit Clerk in another jurisdiction in the State of Florida or experience as deemed appropriate, and a High School Degree. 2. TASKS Contractor shall perform the following tasks for the City: • Conduct technical field inspections of buildings, equipment and installations during various phases of plumbing construction, installation and operation; and grant inspection approvals, if found in compliance with applicable codes and regulations, and provide written comments, if found not in compliance with applicable codes and regulations. • Review plumbing, electrical or mechanical installation plans, specifications and materials listed for residential and commercial projects, and grant approvals, if found in compliance with applicable codes and regulations, and provide written comments, if found not in compliance with applicable codes and regulations. 2 • Evaluate alternate methods, procedures, materials and products for compliance with the Florida Building Code requirements, whichever is applicable, depending on the date of the application or construction. • Approve and disapprove or reject proposed plans in accordance with the applicable Code and other regulatory requirements and discuss disapproved items with architects, engineers, contractors and/or owner builders to obtain plan changes necessary for approval. • Render information concerning the applicable Code and make interpretations of its provisions. Make decisions as to the feasibility of deviations from the Codes under various conditions. • Perform related work as required by the Building Department 3. POWERS AND DUTIES All inspectors, examiners, reviewers, and clerks performing any work pursuant to the Agreement must meet all requirements for their specialties established by the Miami-Dade County Code of Ordinances, Chapter 8, Article II, where applicable, and must have been certified by the Miami-Dade County Board of Rules of Appeals (BORA), where applicable. 4. PRECLUSION OF PRIVATE PROVIDER INSPECTION AND PLANS REVIEW SERVICES TO PRIVATE CLIENTS IN THE CITY OF MIAMI BEACH: Contractor shall not perform Private Provider Inspections and Plans Review services for private clients in the City of Miami Beach for the duration of this Agreement with the City, except to the extent that, at the time of award of this Agreement, Contractor has already been retained by private clients to conduct plan review or inspection services, in which case Contractor may continue to perform work for such private clients on any such projects for which Contractor was retained. BY VIRTUE OF SUBMITTING A RESPONSE TO THIS RFQ, CONTRACTOR UNDERSTANDS AND ACCEPTS THIS REQUIREMENT, AND SHALL NOT PROVIDE PRIVATE PROVIDER SERVICES IN THE CITY OF MIAMI BEACH OR SUBMIT ANY NEW APPLICATIONS TO PROVIDE SUCH SERVICES' UPON SELECTION. SECTION 3 TERM The term of this Agreement (Term) shall commence upon execution of this Agreement by all parties hereto, which shall be the Effective Date on page 1 hereof, and shall have an initial term of three (3) years, with two (2) renewal options of one (1) year each, to be exercised at the City Manager's sole option and discretion, by providing Contractor with written notice of same no less than thirty (30) days prior to the expiration of the initial term (or of a renewal option, as the case may be). Notwithstanding the Term provided herein, Contractor shall adhere to any specific timelines, schedules, dates, and/or performance milestones for completion and delivery of the Services, as same is/are set forth in the timeline and/or schedule referenced in Exhibit "B". hereto. 3 SECTION 4 FEE In consideration of the services to be provided, Contractor shall be compensated on an hourly basis, pursuant to the following fee schedule and in accordance with the Minimum Requirements and Specifications, Appendix "C", Request for Proposal (RFQ) No. 2015-073- JR, Plans Review, Inspections and Permit Clerk Services, attached here as Exhibit A. Discipline Hourly Rate Discipline Hourly Rate Building Inspector $n/a Building Plans Examiner $ n/a Electrical Inspector $n/a Electrical Plans Examiner $ n/a Mechanical Inspector $n/a Mechanical Plans Examiner $ n/a Plumbing Inspector $n/a Plumbing Plans Examiner $ n/a Roofing Inspector $n/a Structural Plans Examiner $ 120.00 Zoning Inspector $n/a Zoning Plans Reviewer $ n/a Permit Clerk $n/a SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Contractor shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Contractor of its violation of the particular term(s) of this Agreement, and shall grant Contractor ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Contractor, or make appropriate reductions in the payment. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Contractor. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against Contractor. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONTRACTOR OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) 4 DAYS FOLLOWING RECEIPT BY THE CONTRACTOR OF SUCH NOTICE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONTRACTOR SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties,shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Contractor agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and. expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Contractor, its officers, employees, agents, contractors, or any other person or entity acting under Contractor's control or supervision, in connection with, related to, or as a result of the Contractor's performance of the Services pursuant to this Agreement. To that extent, the Contractor shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The parties agree that .one percent (1%) of the total compensation to Contractor for performance of the Services under this Agreement is the specific consideration from the City to the Contractor for the 'Contractor's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS INSURANCE REQUIREMENTS PROFESSIONAL SERVICES The provider shall furnish to Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability comprehensive basis in an amount not less y on a com p than $500,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with 5 respect to this coverage. A waiver of subrogation in favor of the City must be included. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. D. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10% of the limit of liability. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and must be a member of the Florida Guaranty Fund. Certificates shall indicate that no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured. Any and all claim payments made from self- insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable statutes. SECTION 7 LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Contractor and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement 6 SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of the total amount paid for'services under the terms of this Agreement pursuant to Section 4. Contractor hereby expresses its willingness to enter into this Agreement with Contractor's recovery from the City for any damage action for breach of contract to be limited to the total maximum amount equal to the total amount paid for services under the terms of this Agreement pursuant to Section 4. Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor hereby agrees that the City shall not be liable to the Contractor for damages in an amount in excess of the total amount that will be paid for the services under the terms of this Agreement pursuant to Section 4, for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 [INTENTIONALLY DELETED] SECTION 10 GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Contractor, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manger may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Contractor shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 [INTENTIONALLY DELETETD] 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING Contractor shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless 7 as approved pursuant to this Section, and any attempt to make such assignment (unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Contractor shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 EQUAL EMPLOYMENT OPPORTUNITY In connection with the performance of the Services, the Contractor shall not discriminate against any employee or applicant for employment because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital and familial status, or age. 10.6 CONFLICT OF INTEREST The Contractor herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County Code, and as may be amended from time to time; and by the City of Miami Beach Charter and Code (as some may be amended from time to time); both of which are incorporated by reference herein as if fully set forth herein. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirectly, which could conflict in any manner or degree with the performance of the Services. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Contractor. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising there from. SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the Contractor and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice in writing, all such notices and communications shall be addressed as follows: TO CONTRACTOR: Eastern Engineering Group Company Attention: Raissa R. Lopez, PE 3401 NW 82nd Avenue, Suite 370 Doral, FL 33122-1052 TO CITY: City of Miami Beach Building Department 1700 Convention Center Drive, 2nd Floor Miami Beach, Florida 33139 Attention: Mariano Fernandez, Director 8 and City of Miami Beach Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Attention: Alex Denis, Director Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the day on which personally served, or the day of receipt by either U.S. certified mail or overnight delivery. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 ENTIRETY OF AGREEMENT The City and Contractor agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 12.4 CONTRACTOR'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW Pursuant to Section 119.0701 of the Florida Statutes, if the Contractor meets the definition of "Contractor' as defined in Section 119.0701(1)(a), the Contractor shall: a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service; 9 b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and d) Meet all requirements for retaining public records and transfer to the City, at no City cost, all public records created, received, maintained and/or directly related to the performance of this Agreement that are in possession of the Contractor upon termination of this Agreement. Upon termination of this Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. For purposes of this Article, the term "public records" shall mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. Contractor's failure to comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes shall be a breach of this Agreement. In the event the Contractor does not comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes, the City may, at the City's sole discretion, avail itself of the remedies set forth under this Agreement and available at law. 12.5 EQUAL BENEFITS FOR DOMESTIC PARTNERS Contractor acknowledges that if this Agreement is valued at over $100,000 and Contractor maintains 51 or more full time employees on their payroll during 20 or more calendar work weeks, Section 2-373, of the Miami Beach City Code, "Requirement for city contractors to provide equal benefits for domestic partners" ("Ordinance"), is applicable. If applicable, said Ordinance requires Contractors doing business with the City of Miami Beach, which are awarded a contract pursuant to competitive proposals, to provide equal benefits to their employees with domestic partners as to their employees with spouses. Additionally, if applicable, this Ordinance applies to all employees of the Contractor who work within the City limits of the City of Miami Beach, Florida, and to those employees of Contractor who are located in the United States, but outside the City of Miami Beach limits, who are directly performing work on the Agreement with the City of Miami Beach. Pursuant to such Ordinance, Contractor warrants and represents and/or acknowledges as follows: a) Contractor certifies and represents that during the performance of this Agreement, Contractor will comply with the Ordinance; b) The failure of Contractor to comply with this Ordinance shall be deemed to be a material breach of this Agreement; 10 c) If Contractor fails to comply with this Ordinance, the City may terminate this Agreement and all monies due or to become due under this Agreement may be retained by the City. The City may also pursue any and all other remedies at law or in equity for any breach; d) If the City Manager or his designee determines that Contractor has set up or used its contracting entity for the purpose of evading the requirements of this Ordinance, the City may terminate this Agreement; e) Failure to comply with this Ordinance may subject Contractor to the procedures set forth in Division 5 of Article 2 of the City Code "Debarment of Contractors from City work." THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK. 11 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: j. f, /,, By: ii " \\ B 4, / ' f F-, 'e,,- , • f, RZfae . Granada City `.~ >' •• 4'I / Le ' ayor' . vt.,/ iii/ z• :INCORF ORATED , : � . � Al FOR CONTRACTOR: h4 ERN ENGINEERING GROUP 44%kr__ .4''OMPANY ATTEST: dIP i __,„._ By: o 4%.i. 12frsSA 631oe.-, Print Name Print Name APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION. gdy"/Ft-frIA .9),t2//c City Attorney Date 12 EXHIBIT "A" FEES 13 1 G HQ,4 RL Y TE YSCHEDULEA ;..__._..._ .... 'AN-,� ®� � � : __ g h u iittitt MItt LEK ERVICES .� w4 PROC PE MEN DEPARTMENT .. . .,..,...... _� The City requests your proposed hourly rate per discipline, pursuant to the Minimum Requirements and Specifications, Appendix "C", Request for Proposal (RFQ) No. 2015-073-JR, Plans Review, Inspections and Permit Clerk Services, attached here as Exhibit 1. Proposed Hourly Rate per Discipline • r,x Discipline , =k£ h Hourl raRate �� Discs lined y -Hourly:Rate ....:m, §-a."'SF •? M' .e,":i* P>;s 'A .,.;..ias. e"` P Building Inspector $ Building Plans Examiner $ Electrical Inspector $ Electrical Plans Examiner $ Mechanical Inspector $ Mechanical Plans Examiner $ Plumbing Inspector $ Plumbing Plans Examiner $ Roofing Inspector $ Structural Plans Examiner $ /20, 00 Zoning Inspector $ Zoning Plans Reviewer $ Permit Clerk �k3k� �� n � r � .. Please submit your proposed hourly rate no later than Tuesday, June 30, 2015 by 12:00 PM. • For additional information or questions, please feel to contact Joe V. Rodriguez, CPPB, FCCM at 305-673-7000 x. 6263 or via email at ioerodriquezmiamibeachfi.gov Thank you in advance for your help and cooperation in this matter. I hereby certify that: I, as an authorized agent of the Proposer, am agreeing to the suggested price negotiations b the City of Miami Beach. P 9 Y Y Company Name: - L l,1 ,7 " " ',i1. U Contact Information: . -/SSA- 'Pea-- Address: 3 0, fPA3 8 2 e'a. 3 City, State &Zip Code: E-Mail address: Phone: ( o ;) q' - !' Signature: T RFQ 2015-073-JR Price Proposal-Schedule A EXHIBIT " B" RFQ NO. 2015-073-JR AND ADDENDA 14 MIAMIBEACH City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 3 REQUEST FOR QUALIFICATIONS NO. 2015-073-JR FOR PLANS REVIEW, INSPECTIONS AND PERMIT CLERK SERVICES March 17, 2015 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. CORRECTION: Please substitute Appendix A (3) Litigation History from five to ten years, see attached revised page 16. 2. RESPONSES TO QUESTIONS RECEIVED: Q#1: Structural Plan Examiners: Do you need a licensed structural engineer or a certified structural engineer? A#1: A licensed structural engineer is required. Per Florida Statute 471, Engineers are to be licensed in the State of Florida. Q#2: Please define the word "Proposer". A#2: With regards to C2. Scope of Service Requirements, Section 4 Preclusions (P.25) "Proposer" means the person, firm, entity or organization, including but not limited to all team members of the proposers firm, entity or organization, submitting a response to this solicitation. Q#3: Please clarify to whom does the preclusion indicated in Page 25, Paragraph 4 of the RFQ apply to. A#3: It applies to the "Proposer", including its team members. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov Contact: Telephone: Email: Joe V. Rodriguez, CPPB, FCCM 305-673-7000 ext. 6263 joerodriquezmiamibeachfl.qov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFQ are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely, Al x Denis Pr curement Director Appendix "A" 1. Veteran Owned Business.Is proposer claiming a veteran owned business status? YES NO I SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposals must disclose,in their Statement of Qualifications,the name(s)of any officer,director,agent, or immediate family member(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Further,all Proposals must disclose the name of any City employee who owns,either directly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposals must disclose the name(s)of any officer,director,agent,or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. Litigation History. Respondent shall submit a statement of any litigation or regulatory action that has been filed against your firm(s)in the last fivc ten years. If an action has been filed,state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted,the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect.If "No"litigation or regulatory action has been filed against your firm(s), please provide a statement to that effect. Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process.Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Prime Respondent shall submit history of litigation or regulatory action filed against respondent, or any respondent team member firm,in the past ten(10)years.If Respondent has no litigation history or regulatory action in the past 10 years,submit a statement accordingly. 4. References & Past Performance. Proposer shall submit at least three(3) references for whom the proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension, Debarment or Contract Cancellation. Has proposer ever been debarred, suspended or other legal violation,or had a contract cancelled due to non-performance by any public sector agency? YES NO `. SUBMITTAL REQUIREMENT: If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions.Proposals are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Statement of Qualifications, in the event of such non- compliance. with a controlling REQUIREMENT: Submit the names of all individuals or entities(including your sub-consultants) 9 Q ( 9Y financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. RFQ 2015-073JR 16 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www:miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 2 REQUEST FOR QUALIFICATIONS NO. 2015-073-JR FOR PLANS REVIEW, INSPECTIONS AND PERMIT CLERK SERVICES. March 12, 2015 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME. The deadline.for the receipt of proposals is extended until 3:00 p.m., on Wednesday, March 25, 2015, at the following location. Miami.Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. 2. A FORTHCOMING ADDENDUM WILL CONTAIN ANSWERS TO THE QUESTIONS RECEIVED Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado miamibeachfl.gov Contact: Telephone: Email: Joe V. Rodriguez, CPPB, FCCM 305-673-7000 ext. 6263 'oerodri.uez • miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFQ are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. zincrr 1 _...r..►./ Af- Ipkwir is l Procurement Director MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov: DEPARTMENT OF PROCUREMENT Tel; 305-673-7490 Fax: 786-394-4002 ADDENDUM D ENDUM NO. 1 REQUEST FOR.QUALIFICATIONS (RFQ) NO. 2015-073-JR FOR PLANS REVIEW/, INSPECTIONS AND PERMIT CLERK SERVICES TO PROVIDE PROFESSIONAL SERVICES ON AN AS NEEDED BASIS"AND ON AN "ON GOING B ASIS" FOR THE BUILDING DEPARTMENT MARCH 10, 2015 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and .revisions issued by the City. The RFQ is amended in the following particulars only. 1. A FORTHCOMING ADDENDUM WILL. CONTAIN ANSWERS TO THE QUESTIONS RECEIVED. 2. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00 p.m., on Thursday, March 19, 2015, at the following location. Miami Beach City Hall Procurement Department 1.7.0.0 Convention Center Drive, 3rd Floor Miami Beach, :Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, a copy to the City Clerk's Office at RafaelGranado(@.m'iamibeachfl.gov. Procurement Contact. Telephone: Email: - - Joe Rodriguez 7 305.6 3 7000.,.ext. 6263 'oerodri, uez anmiamibeachfl.gov 9 1 9 Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential roposers that have elected not to submit a response to the RFQ are P P requested to complete and return the "Notice to Prospective Bidders questionnaire with the reason(s)for not submitting a proposal.. Alja17,; 1 ►1! Denis Procurement Director REQUEST FOR QUALIFICATIONS ( RFQ FOR PLANS REVIEW, INSPECTIONS AND PERMIT CLERK SERVICES TO PROVIDE PROFESSIONAL SERVICES ON AN "AS-NEEDED BASIS" AND ON AN "ON-GOING BASIS" FOR THE BUILDING DEPARTMENT RFQ No. 2015-073-JR RFQ ISSUANCE DATE: FEBRUARY 13, 2015 STATEMENTS OF QUALIFICATIONS DUE: MARCH 12, 2015 ISSUED BY: MIAMI BEACH Joe V. Rodriguez, CPPB, FCCM, Procurement Coordinator PROCUREMENT DEPARTMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.7000 x 6263 I Fax: 786.394.54941 joerodriguez @miamibeachfl.gov www.miamibeachfl.gov AA AM1 BEACH. TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS 3 0300 SUBMITTAL INSTRUCTIONS & FORMAT 10 0400 EVALUATION PROCESS 12 APPENDICES: PAGE APPENDIX A RESPONSE CERTIFICATION, QUESTIONNAIRE AND AFFIDAVITS 14 APPENDIX B "NO BID" FORM 21 APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS 23 APPENDIX D SPECIAL CONDITIONS 26 APPENDIX F INSURANCE REQUIREMENTS 28 RFQ 2015-073-jR 2 SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL. This Request for Qualifications (RFQ) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of Qualifications (the "response") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposer and, subsequently, the successful proposer(s) (the"contractor[s]") if this RFQ results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFQ. PP 9 Y Any prospective proposer who has received this RFQ by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of response submitted. 2. PURPOSE. The City of Miami Beach is accepting Statement of Qualifications for professional building inspection; plans review services in various disciplines for the City of Miami Beach Building Department. The RFQ seeks responses from firms employing staff with qualifications in the following specialized areas: Building Inspector; Roofing Inspector; Electrical Inspector; Plumbing Inspector; Mechanical Inspector; Building Plans Examiner; Electrical Plans Examiner; Plumbing Plans Examiner; Mechanical Plans Examiner; Structural Plans Examiner; Zoning Inspector/Plans Examiner and Permit Clerk. The price and terms for the contracts will be negotiated after City Commission approves authorization to negotiate with the top ranked firm(s). Each proposed contract shall be for a three (3) year term, with two (2) one-year renewal options at the City's option. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: Solicitation Issued February 13, 2015 Pre-Submittal Meeting February 24, 2015 @ 10:00 AM Deadline for Receipt of Questions March 3, 2015 @ 5:00 PM Responses Due March 12, 2015 @ 3:00 PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing Negotiations TBD 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: RafaelGranado@miamibeachfl.gov ; or facsimile: 786-394-4188. The Response title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date Statement of Qualifications are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. RFQ 2015-073-JR 3 MI .M BEACH Procurement Contact: Telephone: Email: Joe V. Rodriguez, CPPB, FCCM 305-673-7490, EXT 6263 joerodriquezRmiamibeachfl.gov Additionally, the City Clerk is to be copied on all communications via e-mail at: Rafaelgranado(c,miamibeachfl.gov; or via facsimile: 786-394-4188. 5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall -4th Floor City Manager's Small Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 4142489 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. 6. INTERPRETATIONS. Oral information or responses to questions received by prospective Proposer are not binding on the City and will be without legal effect, including any information received at pre-submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at: http://library.municode.com/index.aspx?clientl D=1 3097&statel D=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 RFQ 2015-073JR 4 �v�\I / BEAC • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR CITY CODE SECTION 2-373 DOMESTIC PARTNERS • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE-DISABLED VETERAN BUSINESS CITY CODE SECTION 2-374 ENTERPRISES • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF QUALIFICATIONS.The City reserves the right to postpone the deadline for submittal of Statement of Qualifications and will make a reasonable effort to give at least three (3) calendar day's written notice of any such postponement to all prospective Proposers through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-3748, the City shall give a five (5) point preference to a responsive and responsible proposer which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise. 12. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section V, Evaluation of Statement of Qualifications, will be considered by the City Manager who may recommend to the City Commission the proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all Statement of Qualifications. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2- 369, including the following considerations: (1)The ability, capacity and skill of the proposer to perform the contract. (2) Whether the proposer can perform the contract within the time specified, without delay or interference. (3)The character, integrity, reputation,judgment, experience and efficiency of the proposer. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such RFQ 2015-073-JR 5 1M IM! BEACH recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposer(s)which it deems to be in the best interest of the City, or it may also reject all Statement of Qualifications. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer (s) will take place to arrive at a mutually acceptable Agreement, including cost of services. 13. MULTIPLE AWARDS. The City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. 14. ACCEPTANCE OR REJECTION OF RESPONSES. The City reserves the right to reject any or all Statement of Qualifications prior to award. Reasonable efforts will be made to either award the Contract or reject all Statement of Qualifications within one-hundred twenty (120) calendar days after Statement of Qualifications opening date. A proposer may not withdraw its Statement of Qualifications unilaterally before the expiration of one hundred and twenty (120) calendar days from the date of Statement of Qualifications opening. 15. PROPOSER'S RESPONSIBILITY. Before submitting a Statement of Qualifications, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 16. COSTS INCURRED BY RESPONDENTS. All expenses involved with the preparation and submission of Statement of Qualifications, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense) of the Proposer , and shall not be reimbursed by the City. 17. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposals hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 18.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 19. MISTAKES. Proposals are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will be at the Proposer's risk and may result in the Statement of Qualifications being non- responsive. 20. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. RFQ 2015-073�R 6 ICI BEAC H 21. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 22. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws. 23. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 24. ANTI-DISCRIMINATION. The proposer certifies that he/she is in compliance with the non- discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 25. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Statement of Qualifications will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposals must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as RFQ 2015-073jR 7 M A ' I BEAC determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a proposer, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 26.ASSIGNMENT.The successful proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 27. LAWS, PERMITS AND REGULATIONS. The proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 28. OPTIONAL CONTRACT USAGE. When the successful proposer (s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 29.VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as- needed basis through the City's spot market purchase provisions. 30. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then C. The solicitation;then D. The proposer's proposal in response to the solicitation. 31. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, agents and instrumentalities from any and all liability, losses or damages, including attorney's employees, � � �� fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past RFQ 2015-073-JR 8 Ai\A BEACH the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. FLORIDA PUBLIC RECORDS LAW. Proposals are hereby notified that all Responses including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 34. MODIFICATION/WITHDRAWALS OF QUALIFICATIONS. A Proposer may submit a modified Statement of Qualifications to replace all or any portion of a previously submitted Statement of Qualifications up until the Statement of Qualifications due date and time. Modifications received after the Statement of Qualifications due date and time will not be considered. Statement of Qualifications shall be irrevocable until contract award unless withdrawn in writing prior to the Statement of Qualifications due date, or after expiration of 120 calendar days from the opening of Statement of Qualifications without a contract award. Letters of withdrawal received after the Statement of Qualifications due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 35. EXCEPTIONS TO RFQ. Proposals must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Statement of Qualifications. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer took exception to (as said term and/or condition was originally set forth on the RFQ). 36. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposals shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Statement of Qualifications. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. RFQ 2015-073-JR 9 MIAMI:BEACH . SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. LATE RESPONSES. Statements of Qualifications are to be received on or before the due date established herein for the receipt of Responses. Any Responses received after the deadline established for receipt of Statement of Qualifications will be considered late and not be accepted or will be returned to proposer unopened.The City does not accept responsibility for any delays, natural or otherwise. 3. STATEMENTS OF QUALIFICATIONS FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Statement of Qualifications that do not include the required information will be deemed non-responsive and will not be considered. TAB 1 Cover Letter& Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Response Certification, Questionnaire & Requirements Affidavit(Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and Specifications. TAB 2 Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing the scope of services similar as identified in this solicitation, including experience in providing similar scope of services to public sector agencies. This experience should include at least two (2) years with government agencies in Miami-Dade County. List of all projects undertaken in the past five (5) years, for each project that the proposer submits as evidence of similar experience, the following is required: project description, agency name, agency contact, contact telephone & email, and year(s) and term of engagement. List and describe all legal claims against any member of the team alleging errors and/or omissions, or any breach of professional ethics, including those settled out of court, during the past ten (10) years. RFQ 2015-073-JR 10 M;AM A H 2.2 Qualifications of Project Manager. Submit detailed and verifiable information regarding the Project Manager which demonstrates at least two (2) years' experience acting in said capacity in Miami-Dade County. 2.3 Qualifications of Proposer's Inspectors/Examiners/Reviewers. Provide an organizational chart of all personnel and consultants to be used on this project, their qualifications, and their relationship to the proposer. A resume of each individual, including education, experience, and any other pertinent information shall be included for each team member to be assigned to this project. These individuals must have a minimum of two (2) years' experience in their designated professional building trade specialization, Building, Electrical, Mechanical, etc. 2.4 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B.at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storeld=11696 Proposals are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun &Bradstreet at 800-424-2495. TAB 3 Approach and Methodology The proposer shall submit detailed information on its proposal methodology and approach as it relates to the requirements outline in this RFQ. Please include information, which addresses the implementation plan, project timeline, and qualifications for the key personnel proposed to the City. Note: After proposal submittal, the City reserves the right to require additional information from Proposer (or proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RFQ 2015-O73-JR 11 AAIAM, BEACH SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in PP Y Y accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may: • review and score all Statement of Qualifications received, with or without conducting interview sessions; or • review all Statement of Qualifications received and short-list one or more Proposer to be further considered during subsequent interview session(s) (using the same criteria). Step 1 -;Qualitative Criteria - Maximum Points Proposer Experience and Qualifications,including Financial Capability 60 Approach and Methodology 40 TOTAL.AVAILABLE STEP 1 POINTS - 100 3. Step 2 Evaluations. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive additional quantitative criteria points to be added by the Department of Procurement Management to those points earned in Step 1, as follows. Step 2-Quantitative Criteria Veterans Preference 5 TOTAL AVAILABLE STEP 2 POINTS - 5 RFQ 201 5-073JR 12 MIAMI BEACH 4. Determination of Final Ranking.At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement Management. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer Proposer Proposer A B C Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Member 1 Rank 1 3 2 Step 1 Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 84 Member 2 Rank 1 2 3 Step 1 Points 80 74 66 Step 2 Points 22 15 12 Committee Total 102 89 78 Member 3 Rank 1 2 3 Low Aggregate Score 3 7 8 Final Ranking* 1 2 3 * Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. RFQ 2015-073JR 13 APPENDIX A to LANAI H .1f Vkt.s Response Certification , Questionnaire & Requirements Affidavit RFQ 2015-073-JR Plans Review, Inspections and Permit Clerk Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFQ 201 5-073 JR 14 Solicitation No: Solicitation Title: RFQ 2015-073-JR Plans Review, Inspections and Permit Clerk Services Procurement Contact: Tel: Email: Joe V. Rodriguez,CPPB, FCCM 305.673.7000 x 6263 joerodriguezna,miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Employees No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RF 2015-073dR 15 1. Veteran Owned Business.Is proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposals must disclose, in their Statement of Qualifications,the name(s)of any officer,director, agent, or immediate family member(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Further,all Proposals must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten(10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposals must disclose the name(s)of any officer,director,agent,or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. Litigation History. Respondent shall submit a statement of any litigation or regulatory action that has been filed against your firm(s)in the last five years. If an action has been filed, state and describe the litigation or regulatory action filed, and identify the court or agency before which the action was instituted,the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If"No" litigation or regulatory action has been filed against your firm(s), please provide a statement to that effect. Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process.Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Prime Respondent shall submit history of litigation or regulatory action filed against respondent, or any respondent team member firm,in the past ten(10)years.If Respondent has no litigation history or regulatory action in the past 10 years,submit a statement accordingly. 4. References & Past Performance. Proposer shall submit at least three (3) references for whom the proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension, Debarment or Contract Cancellation. Has proposer ever been debarred, suspended or other legal violation, or had a contract cancelled due to non-performance by any public sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions. Proposals are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Statement of Qualifications, in the event of such non- compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities(including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. RFQ 2015 0 3 JR 1 6 7. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 8. Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time, Proposer shall be required to pay all employees who provide services pursuant to this Agreement, the hourly living wage rates listed below: • Commencing with City fiscal year 2014-15 (January 1, 2015), the hourly living rate will be $11.62/hr with health benefits,and$13.31/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers (CPI-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent(3%). The City may also, by resolution,elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposals'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, at its sole option, immediately deem said proposer as non-responsive, and may further subject proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United States,but outside of the City of Miami Beach limits,who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to em loyees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave , Bereavement Leave RFQ 2015-073JR 17 If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 10. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, Statement of Qualifications, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 • Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFQ 2015-073JR 1 8 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award, shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviates from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation,the applicant's affiliates,officers,directors,shareholders, partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposals should rely exclusively on their own investigations, interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law.All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time,all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2015-073-JR 19 PROPOSER-CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of Florida My Commission Expires: RFQ 2015-073JR 20 APPENDIX B ,A,1/4 n s' A " No Bid " Form RFQ 2015-073-JR Plans Review, Inspections and Permit Clerk Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 �fit fart osv e i n ificaon o this cev d rs ugh ote i i irri ean$, . m tf t u e dedes i e d ® ca . Ie e s b e Q a e e S t : Bid oids t Cty tt e Stateme a t o a Id ate en oprve -i . at oce Fa e etygi c h ic o . ' t ie n nofie o tu e•� oicitationgy t � rg of :o Bd y en a . , a s, M.}•,..,.a:-,r•\J..Cx. ?x..xiLb..,.,.:.<.-.Sd}-.r'n.-a.....:.vax`xax(�ux.:?��: a�.,.,:.•��.,:a��.a`,t`a�...iA�a^,J,i.,.s.:s->.)..F: C-.`s.i:.�..:s:,..'�2w.,a,�x:.:C-w�-- aauaa�aciw%u:e:'a�'x.kT•b,CUV:••..T:Ka.c,•:waaMoi:w.•-�nw:�'arz¢ axaxlr.:.•au RFQ 2015-07 -JR 21 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT STATEMENTS OF QUALIFICATIONS AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH DEPT. OF PROCUREMENT MANAGEMENT ATTN: Joe V. Rodriguez, CPPB, FCCM STATEMENTS OF QUALIFICATIONS #2015-073-JR 1700 Convention Center Drive MIAMI BEACH, FL 33139 RFQ 2015-073 jR 22 APPENDIX C AM 1 p X Minimum Requirements & •Specifications RFQ 2015-073-JR Plans Review, Inspections and Permit Clerk Services DEPARTMENT OF PRORCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 =015-073-F 23 MIAMI BEACH C1. MINIMUM REQUIREMENTS. The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposals that fail to comply with minimum requirements will be deemed non- responsive and will not be considered. • Proposer must demonstrate at least two (2) years of experience in providing all professional trade specialization services in this RFQ to governmental entities in Miami-Dade County. • The Project Manager must demonstrate at least two (2) years' experience acting in such a capacity, providing similar services to other governmental entities in Miami-Dade County. C2. SCOPE OF SERVICES REQUIREMENTS. Firms are to submit qualifications for each category, if applicable, and shall not be limited to one (1)category. 1. AREAS OF SPECIALIZATION 1 BUILDING TRADES This RFQ seeks proposals from firms employing staff with qualifications in the following building trade specialized areas. By virtue of submitting a proposal to this RFQ firms agree to have Inspectors/Examiners/Reviewers/Clerks available in all specialties below to work either full or part time for the City within two weeks of a request for such specialty being made by the City: • Building Inspector with the State of Florida Certification & Certification by the Miami- Dade County Board of Rules and Appeals (BORA); • Building Plans Examiner with the State of Florida Certification & Certification for the Miami-Dade County Board of Rules and Appeals(BORA); • Electrical Inspector with the State of Florida Certification & Certification by the Miami- Dade County Board of Rules and Appeals(BORA); • Electrical Plans Examiner with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals(BORA) Certification; • Mechanical Inspector with the State of Florida Certification & Certification by the Miami- Dade County Board of Rules and Appeals(BORA); • Mechanical Plans Examiner with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals(BORA); • Plumbing Inspector with the State of Florida Certification & Certification by the Miami- Dade County Board of Rules and Appeals(BORA); • Plumbing Plans Examiner with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals(BORA); • Roofing Inspector with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals (BORA); • Structural Plans Examiner with the State of Florida Registration a Professional Engineer (PE) in the Structural discipline & Certification by the Miami-Dade County Board of Rules and Appeals(BORA); • Zoning Inspector/Plan Reviewer with a minimum of two (2) years' experience of similar work in other jurisdiction in the State of Florida or experience as deemed appropriate. • Permit Clerk: with a minimum of two (2) years' experience as a Permit Clerk in another jurisdiction in the State of Florida or experience as deemed appropriate, and a High School Degree. RFQ 2015-073JR 24 2. TASKS • Conduct technical field inspections of buildings, equipment's and installations during various phases of plumbing construction, installation and operation and grant inspection approvals, if found in compliance with applicable codes and regulations, and provide written comments, if found not in compliance with applicable codes and regulations. • Review plumbing, electrical or mechanical installation plans, specifications and materials listed for residential and commercial projects, and grant approvals, if found in compliance with applicable codes and regulations, and provide written comments, if found not in compliance with applicable codes and regulations. • Evaluate alternate methods, procedures, materials and products for compliance with the Florida Building Code requirements, whichever is applicable, depending on the date of the application or construction. • Approve and disapprove proposed plans in accordance with the applicable Code and other regulatory requirements and discuss disapproved items with architects, engineers, contractors and/or owner builders to obtain plan changes necessary for approval. • Render information concerning the applicable Code and make interpretations of its contents. Make decisions as to the feasibility of deviations from the Codes under various conditions. • Perform related work as required by the Building Department 3. POWERS AND DUTIES All Inspectors/Examiners/Reviewers/Clerks proposed for service in response to this RFQ must meet all requirements for their specialties established by the Miami-Dade County Code of Ordinances, Chapter 8, Article II, where applicable, and have been certified by the Miami-Dade County Board of Rules of Appeals(BORA), where applicable. 4. PRECLUSION TO PROVIDE PROVIDER SERVICES IN THE CITY OF MIAMI BEACH TO PRIVATE CLIENTS: Proposers selected under this RFQ shall not perform Private Provider Inspections and Plans Review services for private clients in the City of Miami Beach for the duration of the contract with the City of Miami Beach. Those projects for Private Provider Plan Review and Inspection services underway at the time of award of this contract shall be grandfathered in. RESPONDERS BY VIRTUE OF SUBMITTING A RESPONSE TO THIS RFQ, UNDERSTAND AND ACCEPT THIS REQUIREMENT; AND, EITHER DO NOT PROVIDE PRIVATE PROVIDER SERVICES IN THE CITY OF MIAMI BEACH OR WILL NOT SUBMIT ANY NEW APPLICATIONS TO PROVIDE SUCH SERVICES UPON SELECTION. R Q 2015?-O73JR 25 APPENDIX D i 1 A , i r,,, i i t'Ai i Lo ' 7—V - — I— ' Special RFC 2015-073-JR Plans Review, Inspections and Permit Clerk Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFQ 2015-073JR 26 1. TERM OF CONTRACT. The term of the contract shall be for THREE (3) years 2. OPTIONS TO RENEW. Two(2)one (1) year options to renew upon written mutual agreement. 3. PRICES. All prices shall be negotiated with the selected PROPOSER(s). 4. ADDITIONAL FIRMS. The City may award a minimum of two (2) Firm's, capable of providing all trades services as requested in Appendix C, sub-section C.2 of the RFQ. In the event that there is only one (1) qualified Firm, the City will award and negotiate with the available Firm. However the City reserves the right to select additional Firm's in the event: 1) the contract awarded Firm is unable to provide the inspectors/examiners/reviewers/clerks needed; 2) it is deemed to be in the best interest of the City. 5. EXAMINATION OF FACILITIES. Intentionally omitted. 6. INDEMNIFICATION. Intentionally omitted. 7. PERFORMANCE BOND. Intentionally omitted. 8. REQUIRED CERTIFICATIONS. Intentionally omitted. 9. SHIPPING TERMS. Intentionally omitted. 10. DELIVERY REQUIREMENTS. Intentionally omitted. 11. WARRANTY REQUIREMENTS. Intentionally omitted. 12. BACKGROUND CHECKS. Intentionally omitted. 13. Proposer's must demonstrate, if it is selected, that its Inspectors/Examiners/Reviewers/Clerks hold all necessary licensure as specified in the RFQ and have at least two (2) years previous experience in their field, and two (2) years minimum experience for Zoning Inspectors/Plan Reviewers and Permit Clerks. 14. PRECLUSIONS: Proposers selected under this RFQ shall not perform Private Provider Inspections and Plans Review services for private clients in the City of Miami Beach for the duration of the contract with the City of Miami Beach. Those projects for Private Provider Plan Review and Inspection services underway at the time of award of this contract shall be grandfathered in. RESPONDERS BY VIRTUE OF SUBMITTING A RESPONSE TO THIS RFQ, UNDERSTAND AND ACCEPT THIS REQUIREMENT; AND, EITHER DO NOT PROVIDE PRIVATE PROVIDER SERVICES IN THE CITY OF MIAMI BEACH OR WILL NOT SUBMIT ANY NEW APPLICATIONS TO PROVIDE SUCH SERVICES UPON SELECTION. RFQ 2015-073-jR 27 APPENDIX E N Insurance Requirements RFQ 2015-073-JR Plans Review, Inspections and Permit Clerk Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ��aesa aw,x��.:�.�..-«a- •.�;.;a .....a..r.�a-�wcx��nxau�n�.?-.-::ea;:-x�.-�wr.�.a,w�??a.":;a�.�.;�a,.r�-:uwr...aa.:�k...aszr�zc�..�-=a��:x:u�?;.:�w-x..new.�.,a��e.Nr.x'.�:xur.•.�rw-ru..n�..ax�.�nacu>na+-v:..,:.x.=t. x;:s>.�.cea�w�>=tea:.a-,,x.....a.-pro•,,:-. �...M��:waavwtea:uacaex� RFQ 2015-073JR 28 MIAMI 'ECH INSURANCE REQUIREMENTS PROFESSIONAL SERVICES The provider shall furnish to Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability on a comprehensive basis in an amount not less than$500,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. A waiver of subrogation in favor of the City must be included. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. D. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10%of the limit of liability. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida,with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey,or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. a�:�:.w�•,aaaia�ra:maax.-.-x;r.....':r•,..-ow-s••.w`.c,.�e»;rae::r�ra a...,<sr•:a,.�•rxaa--.-.;;su:aar z+saxeava..a�::.,ax..;sx. riw z�•r:w�av,•x:•sa._...,a>..r..�;r.�.mx.m.:aa-e....._:.w.ac.�xa_a!asaav:xaa.a._->.za snau,,w.axs...w:xa•.u: :aw<oaacsw..-.vra::,aa;_.-m..�cw.K, RFQ 2015-073JR 29 l [' • „,, £fit' Eastern Engineering Group 3401 NW 82nd Avenue Suite 370 Doral, FL 33122-1052 • T. 305.599.8133 F. 305.599.8076 www.easterneg.com • President: Raissa R. Lopez, PE City of Miami Beach RFQ: 2015-073-JR Joe V. Rodriguez, CPPB, FCCM, Procurement Coordinator 1700 Convention Center Drive Miami Beach, FL 33139 fivisep 1„;.% Eastern Engineering Group 3401 NW 82nd Avenue Suite 370 Doral, FL 33122-1052 iiiimporov T.305.599.8133 F.305.599.8076 www.easterneg.com Table of Contents. Response Certification Affidavit 1 Attribute Statement 2 Resume 3 Capability Statement 4 License&Certifications 5 Organizational Chart 6 • Projects Completed 7 Claims Statement 8 • • £ fi t 6 ft AC APPENDIX A 1, r v v t { p4 fi Response Questionnaire Requirements Affidavit Plans Review, Inspections and Permit Clerk Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 • RF.�� 20C-0�.,.�,�R��x�.Y..�:a�.: 14 • Solicitation No: Solicitation Title: RFQ 2015-073-JR Plans Review,inspections and Permit Clerk Services Procurement Contact: Tel: Email: Joe V.Rodriguez,CPPB,FCCM 305.673.7000 x 6263 ioerodriauez a(?.miamibeachfi.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose:The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. { 1. General Proposer Information. FIRM NAME: Eastern Engineering Group Company No of Employees 20 No of Years in Business: 9 Years No of Years in Business Locally: 9 Years OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): 3401 NW 82nd Aye, Suite 370 CITY: Doral STATE: Florida ZIP CODE: 33122 111. TELEPHONE NO.: (305)599-8133 TOLL FREE NO.: FAX NO.: (305)599-8076 FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:Raissa R. Lopez, PE ACCOUNT REP TELEPHONE NO.: (305)599-8133 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: Raissa@easterneg.com FEDERAL TAX IDENTIFICATION NO.: 61-1492162 The City reserves the right to seek additional information from proposer or other source(s),including but not limited to:any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. • :'X,:s:N:h..va;l.•s`HtsAycgu ffix:i..•RM'•-w<SCV ..ewv:inrm,nrHY.c',vax .'y;U:.aais<zx¢r<.3X .va.V+-..,.vro-x:nw.2:ico.L:�nv.:,+?..'ri9.+aRa•>rw•i-fra:ab1*w"�:a<cM 'F. 5 73 jR 15 3 • 1. Veteran Owned Business.Is proposer claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposals must disclose,in their Statement of Qualifications,the name(s)of any officer,director,agent, or immediate family member(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Further,all Proposals must disclose the name of any City employee who owns,either directly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT:Proposals must disclose the name(s)of any officer,director,agent,or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any l of its affiliates 3. Litigation History.Respondent shall submit a statement of any litigation or regulatory action that has been filed against your firm(s)in the last five years.If an action has been filed,state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted,the applicable case or file number,and the status or disposition for such reported action.If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect, If"No" litigation or regulatory action has been filed against your firm(s), please provide a statement to that effect. Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process.Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Prime Respondent shall submit history of litigation or regulatory action filed against respondent, or any respondent team member firm,in the past ten(10)years.If Respondent has no litigation history or regulatory action in the past 10 years,submit a statement accordingly. 4. References & Past Performance. Proposer shall submit at least three (3) references for whom the proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted,the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 5. Suspension, Debarment or Contract Cancellation.Has proposer ever been debarred,suspended or other legal violation, or had a contract cancelled due to non-performance by any public sector agency? YES X NO • SUBMITTAL REQUIREMENT: If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 6. Vendor Campaign Contributions.Proposals are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Statement of Qualifications, in the event of such non- compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities(including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. • • A ,.a, .A�'.uk+pC�'iai: .Si»Hs.'iw>ni�/P,.' RFQ 20 15.73 JR 16 2 -� 7. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including,among others,the conflict of interest,lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 8. Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time, Proposer shall be required to pay all employees who provide services pursuant to this Agreement, the hourly living wage rates listed below: Commencing with City fiscal year 2014-15 (January 1, 2015), the hourly living rate will be $11.62/hr with health benefits,and$13.31/hr without benefits. The living wage rate and health care benefits rate may,by Resolution of the City Commission be indexed annually for inflation t using the Consumer Price Index for all Urban Consumers (CPI-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year,if it determines it would not be fiscally sound to implement same(in a particular year). Proposals'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, at its sole option,immediately deem said proposer as non-responsive,and may further subject proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement!. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to.provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses.The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United States,but outside of the City of Miami Beach limits,who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES © NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES x NO C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave F 2.15-073-' 1 7 • If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g.,there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement!. 10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not rt submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, Statement of Qualifications, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 11. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 _ Addendum 3 Addendum 8 Addendum 13 Addendum 4 , Addendum 9 Addendum 14 Addendum 5 I Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. • Rre •1 -0R i 8 QISG,.pEC ORE*4brOS CLR SEIN aV x ,e The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipients convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviates from the solicitation,as it deems appropriate and in its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation,the applicants affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. F The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the r recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances 1 as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipients own risk. Y Proposals should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice.Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as,if and when a Statement of Qualifications,as same may be modified,and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law.All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time,all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications,and authorizes the release to the City of any and all information sought in such inquiry or investigation.Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation, all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. 411111 m...:tt�',T h'�sd/Q�F Ya;wA'.:.,jLZT.i'Y: r..oYNte.uii^,a-+ici?a`YYF"..;.ei!%":erCSfsak'an%ice::aw:-:ow'wL.f;3�.:!�Hti.FW'Aeuero-wra-.:err.',sf°'/a�'EAC've:";'%�Y•'Hme_'^.v::kGS.te¢aaO"3s-:Y/.f'?:,� -...ti.-s xtiPievz4'Wi�:Y.`COSEY�:sfFF.rHa-w.�j,.:N�it('aa 4aX..`.:W."...AdbiNSa».r"ne.ckrTF?!^.°:.tltc16-uki' F%ni" F. *1.b-67 R 19 - � .,n.e i<...�::�-.�:�as`,.c--., ..�;o;�" ?•:�`��_sY�'xc;�..ir>�x."�� .. �.; ,.,.� y,t a .,F..�k- �.� � ...._. ..s>. r-i ,<:�:...:.,,. I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses,data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Raissa R. Lopez, PE President Signature of Propose orized Reptentaave: Date: 03/10/2015 State of FLORIDA ) On this 10 day of 4.. 411.14,20.1 ersonall r P Y :,.,. ) appeared before me .��_ a,•--R ho County of PAtoomt stated that (s)he is the West enT of - .' �� a corporation, and that the instrument was signed in behalf of the said corpor. on by authority of its board of +ir-ctor and acknowledged said instrument to be its voluntary act and deed. Bs.r. e r P!eI!`r: �. State of Rod a - pin okt Notary Public State of Florida • t 0 Co 'ion Ex fires: `� 111�)l Jeniffer Lopez 4 ,' My Commission EE 660484 ov fi.° Expires 12/26/2016 55 ay+�i:Yy..�/.•-:'.',s�.0�'ti1..c Tt+±`�.b.:uNda'vti,.vu�Vtt�b:Y!`es.�fA.s�:av-.ffY5•�a:5',:�x'+wc�.+..AtMt:H.M'�Ktt:.\`ax»rte'..s�Hifv)".va'Gt.4+..a rs.�"%^.e.�Vn:�:;�:t62v>'.7+YdtsSrCU<: "'A..++�.�Y/�n�l.R.x,,.sow�scYF.3�,Y'.Fs_2'w`Yn!rn?ec+rea.W//M:tk.J,h'✓.':,..�9r'riiinWrnaeYaz�...�-.»:p:u P 015-0 3�R 20 • APPENDIX AA fi " N o Bid " For up RFQ 2015-073-JR _._ } Plans Review, Inspections and Permit Clerk Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive • Miami Beach, Florida 33139 airW4Sleammimaiver;117,2wwftilirTr*RMANwPari,mposo7ipwayslgswwi, .ww-wreffeimri ..c.ASkiewittpfotittreitkagerfiestimairkmotbeigiespowftectrittfremsflretfavnsity0 R &'zK.:"AtH»n"%r•+-zwxvoertbiC riaG�3�;.-Y:!•meWS*aa�:•-.`aoT.M'.,;(;`;:sas,9 /.:.+s.".`.titG %/l•A:-tic'2Le4i .Wi/•f?wY'a�N�'4�%.N::X:fKFSX Cat%F�:;2'.o;SYts W!rt�tAW FH.�iKZ�a`?vY///:at!x vtoyieamYd.'iNa-N,a.w`e.�•ve.'4etiiFi�rr.wrarii':-R ,J,WK��,P�•`.Oww.SUrN?S+<;?r.•r.:"PRi ':"..fil:�L'[ R 015 7 JR 21 Statement of a Bid WE HAVE ELECTED NOT TO SUBMIT STATEMENTS OF QUALIFICATIONS AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service OTHER. (Please specify) fiAx:>r.`i „5:3.G` :Y' ��::. u•a�cia»:-=eYVar, r�-�Er°.Y Y.�xo-.Fa7»:- �.•s,�.>; ,s ..,;:z?S -,.;�•_�',�l,r.'nYau..ib -d:. z�;�r.arjaFr,�Yf"<s...-E:,,x`�ss,,.s',r..,�h%.'.�s�e-.axm:.i<a g.i?r M :'Wxir, We do do not—want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: . .`=R.x'kCc�3;o�"y,'x. b,. �`F, -., *n F:'g�'��,w-:sr,3�;?.h u..rv.>t. �',,.+.`.:_,G�3lz:c=,«k, w,a�:.+S's.GX.�3•:,?� .v.a_',.=has iffier,.x°': r??:;iu:�i,:.,�. '.�.'. s.#�„v,..,.t' .a'^.x:�' .rrF:rY S•x ..xriu-..t`oa ,r...'�. Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH DEPT. OF PROCUREMENT MANAGEMENT ATTN: Joe V. Rodriguez, CPPB, FCCM STATEMENTS OF QUALIFICATIONS#2015-073-JR 1700 Convention Center Drive MIAMI BEACH, FL 33139 • -." 'M.•�". 9. Feri.,n:K.'W.s+(: .•\i,,X4%�?P;f'�;cY-:a",o*xlG vpih f'Q+�P NH+•,�-� .•p':&.'Y: . .•rsst :Mf'3YG�01.,L.N>NC:.X:�tvAhllii-n!f..,a wx.n:utiticdi w r-tx::L.Na'SC<>a /:.rc?av:Y.Y..�wK!s fs'ss•,irt gYJeVSa`�vN FO C] -0 ,JR 22 • APPENDIX C MIAMI F • Speat cations • • RFQ 2{ R 5E. f 73.. R Plans Review, Inspections and Permit Clerk Services DEPARTMENT OF PRORCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 • • R Q 2015 JR 23 } V \ \r\1BEACH Cl. MINIMUM REQUIREMENTS. The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposals that fail to comply with minimum requirements will be deemed non- responsive and will not be considered. 2 0 Proposer must demonstrate at least two (2) years of experience in providing all professional trade specialization services in this RFQ to governmental entities in Miami-Dade County. F ® The Project Manager must demonstrate at least two (2) years' experience acting in such a 4 capacity, providing similar services to other governmental entities in Miami-Dade County. K C2. SCOPE OF SERVICES REQUIREMENTS. Firms are to submit qualifications for each category, if applicable,and shall not be limited to one(1)category. 1. AREAS OF SPECIALIZATION/BUILDING TRADES l.. This RFQ seeks proposals from firms employing staff with qualifications in the following building trade specialized areas. By virtue of submitting a proposal to this RFQ firms agree to have Inspectors/Examiners/Reviewers/Clerks available in all specialties below to work either full or part time for the City within two weeks of a request for such specialty being made by the City: • Building Inspector with the State of Florida Certification & Certification by the Miami- Dade County Board of Rules and Appeals(BORA); • Building Plans Examiner with the State of Florida Certification & Certification for the Miami-Dade County Board of Rules and Appeals(BORA); ' • Electrical Inspector with the State of Florida Certification & Certification by the Miami- Dade County Board of Rules and Appeals(BORA); • Electrical Plans Examiner with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals(BORA)Certification; • Mechanical Inspector with the State of Florida Certification & Certification by the Miami- Dade County Board of Rules and Appeals(BORA); • Mechanical Plans Examiner with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals(BORA); • Plumbing Inspector with the State of Florida Certification & Certification by the Miami- Dade County Board of Rules and Appeals(BORA); • Plumbing Plans Examiner with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals(BORA); • Roofing Inspector with the State of Florida Certification & Certification by the Miami-Dade County Board of Rules and Appeals(BORA); • Structural Plans Examiner with the State of Florida Registration a Professional Engineer (PE) in the Structural discipline & Certification by the Miami-Dade County Board of Rules and Appeals(BORA); • Zoning Inspector/Plan Reviewer with a minimum of two (2) years' experience of similar work in other jurisdiction in the State of Florida or experience as deemed appropriate. • Permit Clerk: with a minimum of two (2) years' experience as a Permit Clerk in another jurisdiction in the State of Florida or experience as deemed appropriate,and a High School Degree. l 41111 +.,,:.Y,3.iXCS�.'<'Y:'\�'IWYN"/':p�...Wir"ae"A::h;';�X.:�v'b"M,6ieCn.�:MMSS!�Y.✓•+lvV-:VXOY?�.C1f�(6.9�:4.-�:.Y�.X:AF+R'+HS.W:<Y':.,5U9:P.\\.\\UYY?A�afi...+e�SeVR'iReSAnTp....yac-S:uc._OXRiC:�ta?Y.':a..:A.�H+i:.Y'�:MCMJ iS.lsfc.Y:t„6a[4%�S:A`.'-:.(k!+iAW!':.!?.61�+'.y'Z�?.: R C 2 1-n 073—R 24 3 • 2. TASKS • Conduct technical field inspections of buildings, equipment's and installations during various phases of plumbing construction, installation and operation and grant inspection approvals, if found in compliance with applicable codes and regulations, and provide written comments, if found not in compliance with applicable codes and regulations. • Review plumbing, electrical or mechanical installation plans, specifications and materials listed for residential and commercial projects, and grant approvals, if found in compliance with applicable codes and regulations, and provide written comments, if found not in compliance with applicable codes and regulations. • Evaluate alternate methods, procedures, materials and products for compliance with the Florida Building Code requirements, whichever is applicable, depending on the date of the application or construction. • Approve and disapprove proposed plans in accordance with the applicable Code and other regulatory requirements and discuss disapproved items with architects, engineers, contractors and/or owner builders to obtain plan changes necessary for approval. • Render information concerning the applicable Code and make interpretations of its contents. Make decisions as to the feasibility of deviations from the Codes under various conditions. • Perform related work as required by the Building Department 3. POWERS AND DUTIES • All Inspectors/Examiners/Reviewers/Clerks proposed for service in response to this RFQ must meet all requirements for their specialties established by the Miami-Dade County Code of Ordinances, Chapter 8,Article II, where applicable, and have been certified by the Miami-Dade County Board of Rules of Appeals(BORA), where applicable. 4. PRECLUSION TO PROVIDE PROVIDER SERVICES IN THE CITY OF MIAMI BEACH TO PRIVATE CLIENTS: Proposers selected under this RFQ shall not perform Private Provider Inspections and Plans Review services for private clients in the City of Miami Beach for the duration of the contract with the City of Miami Beach, Those projects for Private Provider Plan Review and Inspection services underway at the time of award of this contract shall be grandfathered in. RESPONDERS BY VIRTUE OF SUBMITTING A RESPONSE TO THIS RFQ, UNDERSTAND AND ACCEPT THIS REQUIREMENT; AND, EITHER DO NOT PROVIDE PRIVATE PROVIDER SERVICES IN THE CITY OF MIAMI BEACH OR WILL NOT SUBMIT ANY NEW APPLICATIONS TO PROVIDE SUCH SERVICES UPON SELECTION. • qg + + 8 "a .-:;;r n•..sih.>•ssY%,-w.:r.:<rRJ-H!s w�+R..,�f::�%G+..¢Rn- �w+..ilw.:!.-s+m.:.�em>ms:a..�W/�/7..6'-znSm�.gS u'N:.l,... a i�.�/.w.x<u 1�Tw:T�.a ,uw,.:...-a:.w.s:.lr.XF.+.?x;5tlw..:`.l 7'�rt.-v-...saw:ao•FV.ra..er...i�4pk!,.:'ovrus.�n.^v3 .:,Y�i "CSE:r y"6^ze htsas:Hr,awe�..SZaa RFe 015 •73JR 25 • fia APPENDIX D Mi /1-v 1 A A f v ;* EACH Special Conditions • RFQ 2015-073-4P Plans Review, Inspections and Permit Clerk Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 • 75267771R 26 .. • 1. TERM OF CONTRACT. The term of the contract shall be for THREE(3)years 2. OPTIONS TO RENEW. Two(2)one(1)year options to renew upon written mutual agreement. 3. PRICES. All prices shall be negotiated with the selected PROPOSER(s). 4. ADDITIONAL FIRMS. The City may award a minimum of two (2) Firm's, capable of providing all trades services as requested in Appendix C, sub-section C.2 of the RFQ. In the event that there is only one (1)qualified Firm, the City will award and negotiate with the available Firm. However the City reserves the right to select additional Firm's in the event: 1) the contract awarded Firm is unable to provide the 9 ) P inspectors/examiners/reviewers/clerks needed;2)it is deemed to be in the best interest of the City. 5. EXAMINATION OF FACILITIES. Intentionally omitted. 6. INDEMNIFICATION. intentionally omitted. 7. PERFORMANCE BOND. Intentionally omitted. 8. REQUIRED CERTIFICATIONS. Intentionally omitted. 9. SHIPPING TERMS. Intentionally omitted. 10. DELIVERY REQUIREMENTS. Intentionally omitted. • 11.WARRANTY REQUIREMENTS. Intentionally omitted. 12. BACKGROUND CHECKS. Intentionally omitted. 13. Proposer's must demonstrate, if it is selected, that its Inspectors/Examiners/Reviewers/Clerks hold all necessary licensure as specified in the RFQ and have at least two (2) years previous experience in their field, and two(2)years minimum experience for Zoning Inspectors/Plan Reviewers and Permit Clerks. 14. PRECLUSIONS: Proposers selected under this RFQ shall not perform Private Provider Inspections and P P P i of Plans Review services for private clients in the City o Miami Beach for the duration of the contract with the P Y City of Miami Beach. Those projects for Private Provider Plan Review and Inspection services underway at the time of award of this contract shall be grandfathered in. RESPONDERS BY VIRTUE OF SUBMITTING A RESPONSE TO THIS RFQ, UNDERSTAND AND ACCEPT THIS REQUIREMENT; AND, EITHER DO NOT PROVIDE PRIVATE PROVIDER SERVICES IN THE CITY OF MIAMI BEACH OR WILL NOT SUBMIT ANY NEW APPLICATIONS TO PROVIDE SUCH SERVICES UPON SELECTION. wnwi.;iyiNi�'a:,int v.'✓:v.NS<wuvW`.�A.;F %twv,4.raEJY*x+..:.?:oY'A 1111/ v.h YF 'w+ P'3?"lE.-'t'�Y'm'tI%. • .lnn?NDUbf:MlYL F�a`". .3'i.:?^.x:^:"4'(:'%!ix.<a?iM•i.n:4R'4??'.'.ry.N'4isM),4' t Q 2t 15-07.3_' 27 { APPENDIX E ; ze.a9 k AAA " - Insunince •Requirements RFQ 2015_073..JR } Plans Review, Inspections and Permit Clerk Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 • Y'4'X<.mati:-� ..,�a'r��.x..�'s�A�n;wa�•:rto:a:4+�.�sz a�rsv::...e�—."ymu:9' -s.;r:�isrw.n.��..:x.n,..vm„ruox�w;awc: -Ca«-c,�ay»sraz�a..-tane�u:,...u¢�/�.:°...;w,aaW.::smtax�:. .:..^_a..;;..,..�u.:Ynrsc.�sa�x:e.;.x asx.�v�'eF..�w.'�-..- ;txvs„l°.sea:WAmr/�inv';' R Q 2* 5- 3-R 28 F p il $ai IL\ AAI BEACH 1111 V INSURANCE REQUIREMENTS PROFESSIONAL SERVICES The provider shall furnish to Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3n, Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability on a comprehensive basis in an amount not less than$500,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. A waiver of subrogation in favor of the City must be included. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. D. Professional Liability Insurance in an amount not less than$1,000,000 with the deductible per claim, if any, not to exceed 10%of the limit of liability. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida,with the following qualifications: • The company must be rated no less than "B" as to management, and no less than 'Class V' as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick,New Jersey,or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest 'List of All Insurance Companies Authorized or Approved to Do Business in Florida"issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH,FL 33139 Compliance with.the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. • • ;ar.:,w ru•,ebaaa:.nwan»w%,�.:.srda"w:.xo,,,A:�.r iii>xaa:,x�<cxcwi_nw,ssR..a:,e�.by.,x,;;wr„s„aa..o,:«.e-x;a:awYv. ::aus.�>.r..a..F*ei..xxu:vroi.�xv.:a:Nra Hnero;.e•,ssa>•FSre:.wa .eu�.a..a..x.r&:n-«ert:HS.sx�a uc+o,.ex:.a°M-rr;,»7N,vtn�:.,rviw.K. 'FQ II 1 5-073 j' 29 3 411110 _ lc " 111" Eastern Engineering Group 3401 NW 82nd Avenue Suite 370, Doral, FL 33122-1052 T. 305.599.8133 F.305.599.8076 www.easterneg.com March 10, 2015 Re: RFQ No. 2015-073-JR To: City of Miami Beach Department of Procurement Management 1700 Convention Center Drive Miami Beach, FL 33139 Eastern Engineering Group appreciated the opportunity to be considered by the City of Miami Beach for the Multi-Project RFQ 2015-073-JR, Design and Upgrades services. It is our educated opinion that the following attributes, make our firm distinctive from other; 1. Our structural engineers have a noteworthy experience in wide array of structural project that becomes an impact in the success of a project from design to construction, especially when some design decisions affect directly and considerable the cost and durability of projects. 2. Our firm has extensive knowledge providing all sort of consulting support throughout the construction stages of the projects. Eastern Engineering Group has a flawless record of project completed within time and budget as confirmed by the loyalty of our clients. 3. Our firm has an on-call service at all times for fast respond whenever needed, including weekends. 4. Our firm is well acquainted with County specific procedures and requirements,and rapidly entails a close working relationship with county staff,with an aim for collaboration and mutually beneficial results. In general, Eastern Engineering Group has tailored its operations to pay special attention to client needs, budget and timeframes. In addition, we can proudly express that our firm was able to stay competitive during the rough economic times which have affected the industry for the last few years. Eastern Engineering Group has seen in adversity an opportunity to improve itself and has quickly learned to adjust to it. / Sincere Raissa R. Lope , PE President 4110 President EASTERN ENGINEERING GROUP e 410 Raissa R. Lopez,PE Structural Engineer . Ms. Lopez has over 23 years of experience as a Structural Engineer, in a wide EDUCATION range of commercial, residential, educational and marine projects. Her Polytechnic InstituteJAE, engineering skills comprise structural design of reinforced concrete, Cuba structural steel,masonry,timber,and aluminum. Bachelor's of Science Degree in Structural Engineering 1990 Engineering Responsibilities: Staff supervision and project coordination, engineering design,analysis of structural systems,structural design for wind PROFESSIONAL and seismic conditions, impact, overpressure, and other accidental LICENSES conditions, review of shop drawings and other drawings, preparation of Florida PE#59399 specifications, fee proposals, and miscellaneous inspections. Software FloridaSI#7014079 proficiency: Risa3D, Enercalc, Staad Pro, Ram, AutoCAD, MathCAD and Georgia PE#037856 Microsoft Office Word,Outlook,and Excel. Louisiana PE#36083 i Massachusetts PE##48567 Administrative Responsibilities: Sanction of financial, executive, human Mississippi PE#18384 resources, and other Company decisions and strategies, client relations and Nevada PE#16495 ' New Mexico PE#19839 contract negotiation, marketing strategies including attendance of Ohio PE#76498 networking events,one-on-one meetings,workshops and seminars. Wisconsin PE#37231 Recent Events: PROFESSIONAL • Meeting with City of Doral representatives for marketing purposes. AFFILIATIONS 411 a Meeting with City of Miami Beach representatives for marketing US Women purposes. Chamber of Commerce • "Structural Plan Review Workshop" at Miami-Dade County Building PREVIOUS EMPLOYERS Department. PBS&J o Training session on City policies for NE firms at City of Miami Beach. Position:Structural Engineer © "Small Business Subcontracting Networking Session", organized by the Date:2004—2005 GSA in Fort Lauderdale, FL. Location:Miami,FL Specific Project Experience: Stantec Consulting Position:Project Engineer 36 Units Elderly Building-Hialeah,Florida Date:2003—2004 Structural design of a residential building which will serve as home for Location:Las Vegas,NV elderly people,featuring six stories of approximately 7000 square feet each, Donnell,Duquesne and 35 apartment units,and a laundry room at each floor.The structural system Albaisa,PA consists of concrete slabs and beams,masonry walls,concrete columns over Position:Structural Engineer a shallow foundation,and pre-manufactured wood trusses at roof. Threshold building inspections and review of reinforcing steel,concrete mix, and wood trusses shop drawings are being performed,among other construction administration services. Estimated construction cost$3 million. lVl Doral-Doral,Florida Structural design of six different two story models•for this modern community in the heart of City of Doral. The structural design consisted of precast concrete slabs at second floor and roof, load bearing President EASTERN ENGINEERING GROUP e masonry walls,concrete beams,concrete and steel columns,and spread footings. Bonita Grand-Miami Dade,Florida Structural design of eight different models for one and two story single family residences.The structural design consisted of pre-manufactured wood trusses at second floor and roof, load bearing masonry walls and load bearing partitions,and monolithic foundations. Dorat Modern Club Houses-Dora!,Florida Structural design of a total of three clubhouses and three guardhouses to serve the 45's,60's and 75's collections on this new modern community.The structural design consisted of poured in place concrete slabs at second floor and roof,load bearing masonry walls,concrete beams,concrete and steel columns, and spread footings. Air Traffic Control Tower at HYA-Hyannis,Massachusetts Structural design of a new five-story air traffic control tower, where construction inspection services involved responses to RFIs, review of shop drawings of precast panels, reinforced concrete, structural steel, metal deck, aluminum railings and windows, and periodic site visits to observe the work in progress. The tower is designed for blast protection, and it is pursuing LIED Silver rating. Construction cost:$6.7 million Haitian Free Church Renovation-Orlando,Florida Structural engineering design to convert an existing one-story 13,000 square foot building into a church, and requiring miscellaneous changes: re-design of the front façade, replacement and removal of miscellaneous structural elements, addition of a floor metal platform and a prefabricated baptistery, among others.Construction inspection services consisted of site visits, responses to RFls,review of shop drawings,and also several coordination meetings. National World War II Museum Pavilion-New Orleans,Louisiana Structural design of the curtain wall covering two sides of the façade of this new pavilion building. The curtain wall is made of steel and glass and it is connected to a steel structure. Drawings and calculations for the mock up tests performed on the curtain wall system were also prepared. This building is a new one-story United States Freedom Pavilion featuring 26,540 square feet, four mezzanines and a mechanical penthouse. Construction cost:$20 million Palm Center Parking Garage-Hialeah,Florida Structural analysis and design of a three-story 105,000 square foot parking garage,featuring 383 parking spaces. Documents needed for bidding procedures were prepared for the City, and construction administration services included threshold building inspections and responses to Contractor's RFIs.This garage is part of a two-phase project which also comprises a 72 unit affordable housing building in a subsequent phase.Construction cost:$3.8 million Air Traffic Control Tower at OPF-Opa-Locka,Florida Shop drawing design of aluminum air intake louvers and soffit enclosures around precast concrete structure, located on 11th level, under the 20-sided control cab of this new 211-foot high ATCT. Also, structural design of a temporary self-standing wooden monument sign. 33 Unit Community Center-Hialeah,Florida Structural design of a new City-owned residential building featuring five 7,950 square foot stories and a President EASTERN ENGINEERING GROUP e Woman's Club.Construction administration services required threshold building inspections, revision of shop drawings of reinforcing steel, concrete mix, and wood trusses, and responses to RFIs from the Contractor regarding design additions,among others.Construction cost:$3.2 million Preferred Care Partners Remodeling-Miami,Florida Structural design of the remodeling of an existing three-story building of 6,000 square feet, to enclose the ground floor for a Preferred Care Partners center. Works included design of a new storefront, new foundations between existing columns, and new slab on grade and beam support where a wall and tie beam had been removed. Construction administration services involved review of shop drawings of windows,doors,steel reinforcing and concrete;structural inspections,and responses to RFIs. 1730 Madison Street-Hollywood,Florida z Non-destructive structural inspection and 40 Year Re-Certification report for continuation of use of a two-story 6,609 square foot residential building.All exposed structural components were inspected for deflection,weakness and warping. No destructive testing was performed. 1 Aoki Vice-President EASTERN ENGINEERING GROUP a Gonzalo A.Paz,PE Structural and Civil Engineer Mr. Paz has over 23 years of experience as a Civil and Structural Engineer, EDUCATION working in commercial, industrial, residential, marine, mixed use, protected Polytechnic Institute JAE, ecosystems and other types of projects. Cuba Bachelor's of Science Degree in Structural Engineering Engineering Responsibilities: Structural design and preparation of 1990 construction documents, construction administration, including responses to RFIs and review of shop drawings and other drawings, analysis of structural PROFESSIONAL systems, structural design for wind and seismic conditions, impact, LICENSES overpressure, and other accidental conditions, field inspections, laboratory Florida PE#60734 test witnessing, civil design and preparation of construction documents, construction of roads, parking lots,water, sewer, paving and drainage design PREVIOUS EMPLOYERS and calculations, as well as software installation and programming and staff C3TS training. Software proficiency: Enercalc, ETAB, Risa-3D, Staad-Pro, SAFE, Position:Structural Engineer PCAWaII, Mathcad, AutoCAD, and Microsoft Office Word, Excel and Power Date:2o0 Location:Miami,FL Point. Administrative Responsibilities: Financial, executive, and human resources Ford Engineers Position:Project Engineer decisions,fee proposals,and staff supervision. Date:2001—2006 Location:Miami,FL Recent Events: 41 • Miscellaneous meetings with representatives of building departments to Cuina,S.A. gather feedback on projects in permitting, and new regulations and Position:Site Engineer requirements. Date:1996-1999 • "Structural Plan Review Workshop" at Miami-Dade County Building Location:Galicia,Spain Department. i A Specific Project Experience: Palm Center Parking Garage-City of Hialeah, Florida Structural analysis and design of a three-story 105,000 square foot parking garage, featuring 383 parking spaces. The structural system consists of precast elements such as double tee slabs, beams, columns, spandrel panels, stairs and shear walls; and deep foundations with auger cast piles. Documents needed for bidding procedures were prepared for the City,and construction administration services include threshold building inspections and responses to Contractor's RFis.This garage is part of a two-phase project which also comprises a 72 unit affordable housing building in a subsequent phase. Construction cost:$3.8 million. Student Support Center Miami Dade College—Miami,Florida Structural engineering design and shop drawings of all miscellaneous metals:steel stairs and railings;an elevator package, protective items such as galvanized steel bollards, steel partition supports and steel corner guards;a galvanized steel ladder with a safety cage for high roof;and rooftop steel framing.This is a new six-story 120,000 square foot Student Support Center located at Miami Dade College Wolfson Campus,featuring classrooms, laundry and storage room s,gym, meeting and media rooms, leisure and 411 food vending areas,among other facilities.Construction cost:$25 million(est) Vice-President EASTERN ENGINEERING GROUP e Collins Plaza Hotel-Miami Beach,Florida i Structural design of a four-story hotel building featuring SO units and a half basement in a 17,000 square foot construction lot. The half basement is designed for parking, and the rest of the floors are for hotel rooms,except the first,which also accommodates a Lobby.The structural system is comprised of spread footings,concrete columns, concrete shear walls,concrete slabs at each floor and reinforced masonry at the exterior. Estimated Construction Cost$30,000.00 Family Life Enrichment Center-Miami,Florida Structural design of a one-story 23,156 square foot gymnasium, featuring basketball court, classrooms, nurseries, bookstores, and other amenities. Also, civil engineering design for extension of water, sewer and force mains, connection to a private pump station, final certification to obtain Environmental Resource Permit, as well design of 36 additional parking spaces, design of a new driveway connecting NW 135th Street with the property,and design of new striping for an inner loop road connecting the site to both NW 135th Street and 22nd Avenue. Estimated construction cost:$2 miliion Monserrate Apartments-Miami,Florida Civil engineering design, calculations and plans preparation of paving, drainage, lateral sewer systems, driveway connection to the main street, and fire and domestic water service connections to the City's system.This is a six-story 10,800 square foot residential building, featuring 35 units in five levels and 52 parking spaces in two levels(including a basement). Estimated construction cost:$8 million. Comcast South Dade Facility-Miami,Florida Civil engineering design and plans preparation to expand the existing commercial parking area from 0.9 acre to 4.3 acres, adding 94 parking spaces, and requiring design of new paving and drainage, hydraulic and hydrologic calculations, design to interconnect both the existing and new areas, and final certification to obtain Environmental Resource Permit.These services were performed as part of a larger project to design an addition to the existing facility. Metropolitan Miami 2-Miami,Florida Shop drawing design of the aluminum and glass window wall system, doors and railings of this 48-story steel office building with a concrete core.Various One Time Approval procedures were carried out at the Building Code Compliance Office in Miami Dade County, until wind pressures complied with NOA parameters. Other services: custom design of structural connections for specific field conditions. Met 2 is certified LEED Gold. Fire Station#47-Miami,Florida Civil engineering design of a new parking area to increase an existing lot of 2,800 square feet and 6 parking spaces, to a lot of 3,300 square feet and 16 parking spaces. Specific work included design of P avin g. striping, drainage system and si na e. This is an existing one story fire-station with an approximate total area of 6,800 square feet,sitting on a 40,860 square feet lot. National Hotel Renovation-Miami Beach,Florida Shop drawing design and wind pressures calculations of a new aluminium window system to replace all existing windows and doors in this historic Art Deco eleven-story tower, featuring 103,477 square feet, with 36 deluxe rooms and suites in the Cabana Wing, and a hotel's three-level penthouse suite. Shop drawings for the mullions were also designed, as well as structural connections required in specific field conditions. Structural and Civil engineering consultants Eastern Engineering Group is a Structural and Civil engineering consulting firm, founded in September, 2005 to provide public and private clients with reliable and highly qualified consulting services. Since its inception, our firm has endeavored itself to be a professional, efficient, and trustworthy team. We are committed to deliver qualitatively valuable services at competitive prices, using the latest technology and computer software's (some of which are generated in house). Our firm assembles a team of well-trained engineers, designers, and support staff. fi Our Services > Structural Design and Consulting > Specialty Engineering Design Threshold,Special and other Structural Inspections > Construction Administration { Our Target To provide high-quality engineering services while identifying each client's specific excellence standards, priorities,and requirements,to which we strive to,adjust from a respectful position towards ethical boundaries. Our Market Customers seeking to contract services from a professional and straightforward firm, responsive, and open to the sort of dialogue that leads to win-win agreements for both its clients and itself. Our Facts >Specialization in Structural engineering consulting lends us the ability to work at once on multiple and diverse projects,that may range from a shop drawing of structural component to a full scope building design. > We are mindful as engineers of our ethical and moral duty to put the safety of life and property of people as our first professional priority. >Our technical key personnel have over 20 years of engineering experience in the USA and abroad, as well as an • extensive variety of projects in their portfolio. e Eastern Engineering Group { 3401 NW 82nd Ave Suite 370,Doral,FL 33122 Tel:305.599.8133/Fax:305.599.8076/www.easterneg.corn S i Structural and Civil engineering consultants 1. Professional Licenses i Discipline State Number Structural Engineering Florida 655 Special Inspector • • Florida .7014079 • Structural Engineering Massachusetts 48567 Structural Engineering • Mississippi 18384 Civil Engineering Nevad X64 Structural Engineering New Mexico 19839 . . Structural Engineerin lip 46 •Structural Engineering Wisconsin 37231 Structural ngineerin Georgi;i 03785 Minority Business Status !illi) Certification Agency Location 8(a)Program Participant - Small Business Administration(SBA) Nationwide sa m. . ,§ ar 's ao S k "ywwt -t-s &9 h '" x $ '_ . 'Ea :ar h �` " w - r •y t % _ x 4 0a '* # on ?a bx , , a ® !3 ze I* a ® rover:::, > , f ; °` kz,: x m g 1 �3 � a � :�x f tt 3 P:41-!...:.°: � o 36 1i. :��ya a� � � 'tfioa. � s �rxl ke�t g a`'�� ese^ :x�� w s -&i rm �s z r � . o " "x„ „::azt,-f' aw;:.�s .:..E..x?"R'<'?,:-.: ai ismf.s''.a.... ,,,r 3 ?�t'.l'`t, 'x R `.° .z o sc 4�� at*itk� * t,*.1.: 4a 1 T�.. Women's Business Enterprise Council Women Business Enterprise(WBE) (WBENC)/Women's Business Development State of Florida Center x¢ z 3£ '�4°'�zs�"'f`� �.,:z .,N: ';.�av z a .,�.� < 'ff'�>> x�, Q�� £ ��v axe ..�,stL 1 $z:. ylk. .sx g,. 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E ass b� e �. {E ::a a Minority Women Business Miami Dade County Public Schools(MDCPS) Miami Dade County Enterprise(M/WBE) Cotmmuanity Rusin ss Ewe- rise e t a xim .4E mia- r D et ountyt(IVIDCP Mireo Dade ov a • 1 1 1 , I e Eastern Engineering Group 3401 NW 82nd Ave Suite 370,D+oral,FL 33122 Tel:305.599,8133/Fax:305.599.8076/www.easterneg.eom , Structural and Civil engineering consultants Client References Company Name Telephone LIVS Associates Antonio Rosabal,AIA (305)443-2933 .z Ramos Martinez Architects Humberto Ramos,AlA (305)548-3006 Y Touzet Studio Design&Architecture Carlos Touzet,AlA (305)789-2870 � y Projects Stadium Tower Miami,Ft. z ,a4 Structural design of a twelve-story residential building of 80 units and 149 parking spaces,in a 27,862 square feet lot.The residences - feature units of one,two and three bedrooms. The first five floors of the building were designed for parking, and floors six to twelve are for residences. The first floor features a Lobby, office area, u; mechanical rooms,trash room, mail room and parking; and there are barbeque areas and pool on the fifth. The structural system consists of spread footings, concrete columns and shear walls, 0s p t tensioned concrete slabs at each floor and reinforced masonry at the exterior. Eastern Engineering Group provided construction administration services for the General Contractor of the Project, and performed required threshold inspections during construction,per the Florida Building Code. z Rivera Loft Hotel Miami Beach,FL Structural design of a five-story hotel building featuring 43 units, pool and recreational area at the roof,in a 18,750 square feet lot. The structural system consisted of a deep foundation with augercast concrete piles,steel and concrete columns,and concrete shear walls,concrete slabs at each floor and reinforced load bearing masonry at the exterior walls.Eastern Engineering Group also provided construction administration services for the General Contractor of the Project,and performed required threshold inspections during construction,per the Florida Building Code. • I Eastern Engineering Group 3401 NW 82nd Ave Suite 370,Doral,FL 33122 Tel:305.599.8133 j Fax:305.599.8076 j www.easterneg.com . } - -' Structural and Civil engineering consultants Diamond Building Miami Beach,FL Diamond Building is a modern 4-story building having a I" main structure that consists of reinforced concrete columns 3 supporting two way slabs. For a lateral force resisting a. system,the structure consists of reinforced concrete • shearwalls that enclose the main elevator shaft.The a it building's parking lot uses the ground floor area. e Iv!Doral Dorai,FL Eastern Engineering Group provided structural design of six different two story models for this modern community in the heart of City of Doral.The structural design consisted of precast concrete slabs at second floor and roof, load bearing masonry walls, concrete beams, concrete and steel columns,and spread footings, • a mss, J. r d ' _ — 3 6 hx:ah a.::a.---.m ;mKa.aowq7 ,i.°z. 4 i 1__ 1 1_ II z Crespi Apartments Miami Beach,FL Crespi Apartments and Marian is a modern 5-story building �°" having a main structure that consists of reinforced concrete columns supporting post-tensioned slabs. For a lateral force .,._.�- •.� resisting system, the r T g Y , structure consists of reinforced �� x =�;�, __� �- concrete shearwalls that enclose the main elevator shaft. The building's parking lot uses a high second floor central -`W- M z area, enabling the use of parking lifts for vehicles. On the , �"'mil.. —- exterior, metal decorative ramps features and concrete J w planters provide a pleasing aesthetic look. 41, 1 1 .........._..... _ Eastern Engineering Group 3401 NW 82nd Ave Suite 370,Doral,FL 33122 Tel:305.599.8133/Fax:305.599.8076/www.easterneg.com 1 Structural and Civil engineering consultants g � Bonita Grand Miami Dade,FL Eastern Engineering Group provided structural design of eight different models for one and two story single family residences. The structural design consisted of pre-manufactured wood trusses at second floor and roof,load bearing masonry walls and load bearing partitions,and monolithic foundations. „, nraw.umxw»exer �.�r .wn+w>...-......ww..aw.n..,,.... } 3 1 Aventura Commons Miami Dade,FL Eastern Engineering Group provided structure comprises of a AVENTVRA COMMONS 4-story Multi-family building located in Miami-Dade County, FL. The floor systems consist of 8" reinforced concrete flat t plates supported by tubular steel columns. The exterior shell of the building consists of reinforced masonry units and the foundations of continuous wall footings and spread ; � footings at the columns. L. 7 E F{ 7I I • b}§ 410 • 3 le Eastern Engineering Group 3401 NW 82nd Ave Suite 370,Dora!,Ft.33122 Tel:305.599.8133/Fax:305,599.8075/www.eastemeg.com 6 1 Structural and Civil engineering consultants Doral Modern 45 Models Doral,FL Eastern Engineering Group provided structural design of three different two story models under the 45's collection for this modern community in the heart of City of Doral.The structural design consisted of precast concrete slabs at second floor and roof,load bearing masonry walls,concrete beams,concrete and steel columns,and spread footings. Doral Modern 60 Models Doral,FL Eastern Engineering Group provided structural design of three different two story models under the 60's collection for this - modern community in the heart of City of Doral.The structural design consisted of precast concrete slabs at second floor and .:•■%' roof,load bearing masonry walls,concrete beams,concrete and 9 steel columns,and spread footings. 1 . Doral Modern 75 Models Dora),FL Eastern Engineering Group provided structural design of three 61, different two story models under the 75's collection for this � re s modern community in the heart of City of Doral The structural 3 3 design consisted of precast concrete slabs at second floor and roof,load bearing masonry walls,concrete beams,concrete and steel columns,and spread footings. Rol 1 i A Eastern Engineering Group 3401 NW 82nd Ave Suite 370,Dorat,FL 33122 Tel:305.599.8133/Fax:305.593.8076/www.easterneg.com i Structural and Civil engineering consultants Dora!Modern Club Houses Dural,FL Eastern Engineering Group provided structural design of a total of three clubhouses and three guardhouses to serve the 45's,60 s and 75's collections on this new modern community.The structural design consisted of poured in place concrete slabs at second floor and roof,load bearing masonry walls,concrete ..,, _ beams,concrete and steel columns,and spread footings. t Was of Sorrento Miami Dade,FL Eastern Engineering Group provided structural design of two different models for one and two story single family residences. The structural design consisted of pre-manufactured wood trusses at second floor and roof,load bearing masonry walls and monolithic foundations. 1 11111111 i P 1 T i i i i i pga I 1 3 t 0 . • l 1 1 t e Eastern Engineering Group 1 3401 NW 82nd Ave Suite 370,Dora1,FL 33122 Tel:305.599.8133/Fax:305.599.8076/www.easterneg.com I Structural and Civil engineering consultants Hemingway Point Miami Dade,FL ' R : Eastern Engineering g Grou p provided structural design of two different models for two story single family residences.The �` structural design consisted of pre-manufactured wood trusses at second floor and roof,load bearing masonry walls and monolithic foundations. ,. :FY dw World War ii Museum Miami Dade,FL Eastern Engineering Group provided Structural design of the d. . curtain wall covering two sides of the facade of this new d w.; °" pavilion building.The curtain wall is made of steel and glass and it is connected to a steel structure. Drawings and . . , t calculations for the mock up tests performed on the curtain wall system were also prepared.This building is a new one- story United States Freedom Pavilion featuring 26,540 0 __ square feet,four mezzanines and a mechanical penthouse. Construction cost:$20 million i Miami Dade Children Court House Miami,FL Eastern Engineering Group provided structural design of all miscellaneous metals:steel stairs and railings;an elevator ' ,� support,protective items such as galvanized steel bollards,steel � �„ support for folding partition;a galvanized steel ladder for the ,s,.7+ 1. elevator.This is an eleven-story building expected to meet LEED --M i14A ,; Silver Certification,featuring seven floors of four courtrooms ;l 'tee r each,secure holding cells for adults and juveniles on the main ,� `'r�r : ' floor,and on the top two floors,judges'chambers,the Clerk of Courts of the 11th Judicial Circuit Juvenile Division,and administrative offices. R • t I i I Eastern Engineering Group 3401 NW 82nd Ave Suite 370,Doral,FL 33122 Tel:305.599.8133/Fax:305.599.8076/www.easterneg.com .` -, Structural and Civil engineering consultants ill 36 Units Elderly Building Hialeah,FL Structural design of a residential building which will serve as home for elderly people,featuring six stories of approximately 7000 square feet each,35 apartment units,and a laundry room at each floor.The structural system consists of concrete slabs and beams, masonry walls, as o concrete columns over shallow foundation,and pre-manufactured wood trusses at roof.Threshold building inspections and review of reinforcing steel,concrete mix,and wood trusses shop drawings are being performed,among other construction administration services. Estimated construction cost:$3 million g1 - Miami Beach,FL '''' it,,',, Steve Mimi:atilich /,04 .7,, The remodeled GAP Store new design emerged including the retention and restoration of a component of the current structure that remains intact from the 1940s.Eastern Engineering Group's • , Iiill‘ ^ -4 -,,, '' role within this project was the structural design and shop drawings of windows and doors,including a curved curtain wall at - the corner of the building.Eastern Engineering Group also r prepared documents for all applicable"Test Protocols for High Velocity Hurricane Zone" according to the current Florida Building Y I; g Code and design standards. Miami Dade Gran Via Residential s ' Miami,FL ,Z:;,,,, 1\ Threshold Inspection services for Miami Dade Internal Services Department for a residential building which will serve as housing for the elderly.The building features five stories on a 2.23 acre i" ' ' ' _. site with 104 apartment units, 12 studios and 92 one bedroom , - - ' , units.The structural system consists of poured in place concrete FS slabs and beams,masonry walls and concrete columns over a € , shallow foundation. u i Estimated construction cost:$3 million • i 1 e Eastern Engineering Group 3401 NW 82nd Ave Suite 370,Dural,FL 33122 Tel:305.599.8133/Fax:305.599.8076/www.easterneg.com 1 Structural and Civil engineering consultants Air Traffic Control Tower Hyannis,MA Structural design of a new Air Traffic Control Tower located at Barnstable Municipal Airport, MA.The project consists of a shaft with an approximate area of 25 feet in width by 25 feet in depth, and 85 feet high,with a structural system of steel moment frames at the shaft and a steel framing at the 8-sided cab,composite steel with concrete at floors, and precast concrete panels at the building facade.The design includes blast protection per FAA guidelines. One of the biggest challenges of the project was phasing, because the new terminal was built next to the existing one, Kubat notes. Phasing was a"team approach," with frequent meetings between the architect, engineers, contractor and airport. The new air traffic control tower at HYA is a Gold LEED certificated. 129 Plaza Miami,FL Structural design of a two-story commercial building of 24,400 square feet,in a lot of 84,000 square feet with 134 parking spaces. The first floor features offices, common areas and mechanical rooms, and the second floor is exclusively for offices. The structural system consisted of precast concrete joists at second floor and roof, soffit beams and concrete columns for interior supports and load bearing reinforced masonry walls at the perimeter of the building. The foundations were designed as spread footings. Eastern Engineering Group also prepared civil engineering plans and the civil engineering design of the paving, drainage,water and sewer systems for the parking area. Our firm carried out the structural inspections during construction, and provided construction administration services. Miami Galloway Medical Pavilion Miami,FL Structural design of a two-story medical building of 38,910 square feet, in a lot of 88,400 square feet, with 163 parking spaces. The new surgical center enclosed is pursuing AHCA compliance: plans have been submitted to AHCA and approved; and related site inspections are underway. The structural elements include Eastern Engineering Group 3401 NW 82nd Ave Suite 370,Doral,FL 33122 Tel:305.599.8133/Fax:305.599.8076/www.easterneg.com , - , i i ;lib Structural and Civil engineering consultants psi Aj z ' " concrete joists for second floor and roof, soffit beams and ' concrete columns for interior supports, load bearing reinforced ` � 1'4 b masonry walls at the perimeter of the building, and spread � ,P, ,. . footings as foundations. Eastern Engineering Group performs structural inspections during construction and the structural I design of miscellaneous shop drawings, such as steel trusses at high roof and steel front canopy, among other construction administration tasks. .. Dr.Mires Dental Office Miami,FL Structural design of a three-story building of 7,700 square feet, on a lot of 10,273 square feet. The first floor features a Lobby and 22 parking spaces under the building.The second and third floors exhibit medical offices and common area. The structural elements included vt concrete joists for the second and third floors and roof; poured in i ; place concrete beams and concrete columns for interior supports;and Ail 1 load bearing reinforced masonry walls at the perimeter of the building. The foundations were designed as spread footings. Eastern Engineering Group designed miscellaneous shop drawings of windows T and doors, and railings, performed structural inspections during construction,and provided construction administration services. 33 Units Community Center Hialeah,FL Structural design of a five-story residential building,with 7,950 square feet of I area at each level.The structural system consists of concrete slab supported s by masonry walls and concrete columns over a shallow foundation. Pre- 4 : manufactured wood truss were used at roof over concrete slab. Eastern Hj Engineering Group did also perform the threshold inspections required by this project,as well as carried out construction administration services. , g 1 1 I 1 • e Eastern Engineering Group 1 3401 NW 82nd Ave Suite 370,Dora(,FL 33122 Tel:305.599.8133/Fax:305.599,8076/www.easterneg.com ' Structural and Civil engineering consultants Oleander Park Miami,FL f Structural design of a six-story residential building of 25 units,33 parking • "tcY>:4-0 44,e4 e spaces and basement, in a 10,152 square feet lot. The residences feature one and two bedrooms. The basement and first floor are • designed for parking,and floors two to six are residential.The first floor s also features a Lobby, loading zone and mechanical rooms. The structural system comprises concrete columns and shear walls, post- tensioned concrete slabs at each floor, reinforced masonry at the exterior, and spread footings. Our firm also performed the required threshold inspections and provided construction administration services. } Donald Trump Tower ii Sunny isles Beach,FL Trump Towers Condominium features three 45-story towers, and Eastern Engineering Group's role within this project was the structural design and shop drawings of windows and doors, louvers and glass railings for Tower 2,which comprises 272 units, pool, restaurants and lounge area. Eastern Engineering Group also prepared documents for all applicable "Test Protocols for High Velocity Hurricane Zone", according to the current Florida Building Code, and was also involved in the custom design of structural connections that were required in certain particular field conditions. MDC Fire Station#70 Homestead,FL Structural design of a one story fire station building for offices, living facilities (dormitories, bathrooms, kitchen, cafeteria) covered patio, generator room, gym; over an area of 11,942 square feet. The structural systems is comprised of pre-cast double tee slabs and pre- ! manufactured wood trusses at roof, load-bearing masonry walls, max'" } concrete columns and shallow foundations. Special attention had to be paid to the weight of the fire trucks when designing the slab on grade at the bays where the trucks park. Civil Engineering works in this project included the design of the paving, drainage, striping, signage and on-site water and sewer plans, over an area of 31,000 square feet(with 24 parking spaces). Rendering by MDC Fire Rescue • • e Eastern Engineering Group 3401 NW 82nd Ave Suite 370,Dora!,FL 33122 Tel:305.599.8133/Fax:305.599.8076/www.easterneg.com r --' IStructural and Civil engineering consultants 1 disk Athalie Range Science Hall-FMU Miami Gardens,FL Structural design of a new two-story detached addition of approximately "IF 5,200 square feet to the Athalie Range Science Hall for Health and Natural „ Sciences, at Florida Memorial University. The first floor of the building includes biology laboratories, preparation/storage rooms, mechanical rooms i . and restrooms; and chemistry laboratories, research/storage room, 1E mechanical/electrical room and restrooms at second floor. The structural - � ' design consisted of pre-cast concrete j oists, load bearin g masonry walls, concrete beams and columns,aluminum canopy,and spread footings. 1 i I i I 1 Weird Northwestern Senior High Miami,FL 1 5 The project consisted of the structural design of a steel structure supporting `` - new cooling tower equipment on the roof of an existing building. The steel structure was designed to support equipment 50 feet long, 13 feet wide, 19 F feet high, and 25,150 Lb of operational weight. The existing building was constructed in 1951 and the new steel support was designed as a self-standing structure for gravity and lateral loads. Existing building footings were enlarged 111111 ) :. and reinforced to accommodate the new loads. I I I Miami Dade Metro Zoo x ' Miami,FL ue Structural design of Entrance and Exit signs for the zoo,which w. f, comprised drawings of the layout of 7 concentric semi-circular• f layers displaying over 20 different animal shapes up to 30 feet high.The structural design considered aluminium animal-shaped k plates welded to main and secondary aluminium framings,a 14 i foot high circular concrete wall with a 13 feet radius with I concrete footing as foundations for the Entrance sign,as well as a 6 feet high concrete wall for the Exit sign. i 1 i I I I Illr 1 , e Eastern Engineering Group i 3401 NW 82nd Ave Suite 370,Dora!,FL 33122 Tel:305.599.8133/Fax;305.599.8076/www.easterneg.com ...,..... ...7.".:..4:::.*:.--:::::•.<,.,.;,4;5,.4'4',.:.:.,.'-',:......:;'::::: :51Ar:i",...."•::.t-4' ,-:....i'''Ok' ' ' •- '‘-• ilL.-,al .... ' - 1. ,-f7tiMP.:ii•:..••1 ,.-:,..,.,:,.,,,;;:',74...!.. �"„�5�' ' °' "•" ^ :�r y .' ;':� .. ;:::''''.:!:':4E..1.'":?;.',.:':-, w ....... 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FtAISSA RAQUEL LOPEZ E EASTERN ENGINEERING GROUP 3401 NW 82 AVE UNIT 370 11111111 / RA,L, FLORIDA 33122 on '5 r..;resin'q O' nctc43� %s, 'r' 53rd""° 33166 \d s,aiv%s . fr f o r 3-6 ^ -305-t7)93-6(316 ,. , r.., � �. �„x ,�„ � .� � ,, �' � 7 ,,.� , �, � �, is ,. ,„s,.:,,,,..,,,,...,. . %iz x s r�3�>3e.:,<... � � L i n.,, ��,�,a�. e:� �.. .� � � �. ...� R �'� :-: ��h:.� ��"� a�'��.�:.��e�� c��:•,w....��` i.....�..;..i� ,..: ;: sb >x k;.,...a ..,..,�a� , ,,..,��.�, �^.�s� .;� ,>�;�< �� ,'� � �:��.�� .��_.��. .a�».. � .�,° 2°14-2°15 2015003030 LOCAL BUSINESS TAX T s' OF F D r,R A:y. F L.. , R I As #'� {eg g p s g '..� i•.«3 ,-, . .a y;_ 212as P.A 1COR /P RTNE SHI /F _ i r n�'ai _s '""y,,a, e,,.,,: �a h F;.-.1'3,3,::,,3-; ..y ,,. g £ _ M,ES 12 .0,,, E � $66.00 • T--().;'>, 1k > w:. ,.1.J viz:L.'a.,, a.._.:, ti, ^' ^w "x3 lt%Vµ"`.:.a ..: .✓ h.., ory EASTERN ENGINEERING GROUP 3401 NW 82ND AVE UNIT 370 ,,,1, •e : L� 33122 41111P i 840' NW ,',,i:r:..1x T,-- ,.,1,-F-- n . i fF+)v d� 316 'wc,,vvvv,Frt' .,f�z ---'a.c .s .E # z ^5 %9,..23 �.,6 r ,. .s < .._:.': ,s�.i'% .,,i Fax'��..'t'°.£+J ^��a:�Imo) � ..,....,.,. c, ...:..,.�,a,.. ..,. .�� „i-,,,. ., w ..,,;f �T. ::.:..< ��',-.:'s...T�"4T'-;d'" Y.,. ;.. ... -R: ,1` �.. ^r”: mz ..'3s' 'c •ti,.; ,s;,...u.,• ��. M:, ;:_�,•�r:,.:��; �, :,�: �.,,�::��><.�€'�,�.�� 1” � � _„ .«� �„ �.FAY �$;�� €��:��,: ��_.Qr..� i. � �`�.., �, �"�. � x�a:.�sn �."� 201 4x.2015 2015003031 LOCAL BUSINESS TAX RECEIPT CITY OF DO A ., FLORIDA { zs _ ro c . , 212enc ENGINEER(PROFESSIONAL) ' _ . - off ./: ..}„Y f..3.' c 5 ( O `, ,6, 1 STATE L.37, :5 E ; EMPLOYEES' L:_E ENS ” PEE' $100.00 AN.)!-'7[i:.1.a'x 1 7, E d l_. ,={{.a ,. _'i::ia .,0 THE Fr_)LLO iN , ',:::,.„,..5q''.;,,,.°,-;'3. Business Name, GONZALO PAZ Dak,,- EASTERN ENGINEERING GROUP 3401 NW 82 AVE UNIT 370 . k DORAL, FLORIDA 33122 008740 i . � �'�: �•f <. li Na EXPIRES 1 ! i Ito z.,s Lo-1,kt)Cod.::,,, ' OWN SEC. , $ NE + 'vts } GINEERING G� 1il: 3 -./12 P'..�''" *IP E..4''''.'311;;,': P'T-A CEIV.''.' TAX <LECT . 5.00 L,>25 /2a 4 ' {5} 1 ECK2 14-03..7 8ltsla i ` ,'s` of't a at 8usi Tt�t.T1 is not a= . cert:i tie ;s da busineyss. Hol any go I L s3 < tk a-, • ♦iiI to p CEI . � ,: , , ,006741 ' ' ' ° ipt , , , . , - w, , ,:.....,.. . - k. Florida F ' #jE f 6¢ w' ei �5n.s:. Y�} 1 3 FIECEI,PT NO, EXPIRES EN EliVAI... P.� 30 2015 "I -, 4. , at place x .�„ 1 Y o County Codk I I t I i Art . x \ 4v ' SEC- HU NE= pAYME .< cat w I•a,1<:':'i.'''1-A ENG 12 PR i O TAX , �` IE593 +.C}{ 1 „ 25/2' 4 ' ECK2 14-0 x , ' . , : pa at of l Business Tax.The is not a , ti; , - �� < f 'Mead, ta do business.Heide:E , .�°,, �1 any go , ,■ hly to h a , ,,,, story la , , requirem wi 1 :°r corr ., ,<vs t ,Al,, i.played commercial vehi- S$C 4 :; ,,,a ,.3k `, rmation.V.iIt a.t.A.:1 ilidad 1 II • , 1 i t a I F internal Services Department Small Business Development 111wvV1S�mo� 1Q~F�or 411/ ��<�� i` Ror�a88�28 Tan�375-3111F3D537t-m1eO nJamicladr.#ov . _ Approval Date:D1/O22O15-DBE January 2. 2O1G Ma Raissa Lopez EASTERN ENGINEERING GROUP COMPANY 3401 NVV82nd Ave,Suite 37D Miami, FL 33122'0000 Anniversary Date:Annually on January 2 Dear Ms. Lopez: The Miami Dade County Small Business Development (SBD), a division of the Internal Services Department(15D), is pleased to notify you that your firm is certified under the Florida Unified Certification Program (UCP). Your firm meets the eligibility requirement for certification as a Disadvantaged Business Enterprise(DBE)in accordance with 49 CFR Part 26. DBE certification is continuous with no expiration date; hovwavor,firms are required to attest that there are no changes via an affidavit annually on the firm's anniversary date to remain certified. You will be notified of your annual responsibilities in advance of the Anniversary []eta listed above. You must submit the annual AFFIDAVIT FOR CONTINUING ELIGIBILITY no later than the Anniversary Date to maintain your /^ eligibility. Your firm will be listed in the UCP DBE Directory which can be accessed through the Florida Department of Transportation's website i. vmww3b.doLntate.U.um/Equa|OppnrtunityOffioe/ iznot20%ucpi. DBE oe��oeUon�NOT a guarantee of work,but it enables the�rmtomomp�a for,and pe�onn.con�aot �� work on all USDOT Federal Aid (FAA, FTA and FHWA) projects in Florida as a DBE contractor, sub- contractor,consultant,sub-consultant or material supplier. | If, at any time, there is a material change in your firm, you must advise this offioo, by sworn affidavit and supporting dooumenteUon, within thirty (3D) days. Changes inoude, but are not limited oz, ownership, officers, d|nactora, managemant, key personnel, scope of work pedunnad, daily operations, on-going business relationships with other firms or individuals or the physical location of your firm,After our review, yuuwWlreceive instmcUonsamuz how youoho�dproceed if Failure tndoaowiUbedeemed proceed, necessary. a failure on your part to cooperate and will result in action to remove your firm's DBE certification. Questions or concerns should be directed to this office by mail or telephone. Our telephone number is (305)375-3111 and fax number is(305)375-3160. Sincerely, Gary T-- ;16livision Director Small Business Development Divielott compete for and perform wor on all USDOT Federa Aid projects throughout Florida and may earn DBE or ACDBE credit for work performed in the following areas.) sw133m'ENGINEERING SERVICES(oBE) u: Veronica Clark,SBD Laurie Johnmon.S8D �� "mpilemo"mw0.1)3 internal Services Department MIAM1=1"‘ADE Small Business Development 111 NWmia1mSit,rerelot,6419a1;3FlIc2c8r COUNTY T 305-375-3111 F 305-375-3160 CERT NO: 12857 Approval Date:O1/00C2O15-CBE Tier 1 January 9.2O15 Expiration Date:O1/31/2O18 Ms. Raissa Lopez EASTERN ENGINEERING GROUP COMPANY 34O1NVV82nd Ave,Suite 37U W1iami. FL 33122'0000 Dear Ms.Lopez: Miami Dade County Small Business Development(SBD). a division of the Internal Services Department <KSO>has completed the review of your application and attachments submitted for oart|ficeUon. Your firm is officially certified as a Miami Dade County Community Business Enterprise (CBE) in accordance with section 2-1O.4.0Yo[the code of Miami Dade County. This CBE certification is valid for three years provided that you submit a"Continuing Eligibility Affidavit"on or before your anniversary date of January 9 for the first and second year of the three year period.The affidavit must indicate any changes or no changes in your firm pertinent to your certification eligibility. The submittal of a "Continuing Eligibility Affidavit" annually with specific supporting documents on or before your Anniversary Date is required to maintain the three year certification. You will be notified of this responsibility in advance of the Anniversary Date. Failure to comply with the said responsibilities may result in immediate action to decertify the firm. Pursuant to the applicable section of the code as listed above, "once your firm has been decertified. your firm shall not be eligible to re-apply for certification for twelve (12)months from the time of the decertification. |f, at any Ume, there is a material change in the firm, inoluding, but not limited ko, ovmnonyhip, uf5cem, director, scope of work being performed. daily operations, with other businesses or the-- ----' -- ----physical location nf the firm, you must notify this office, in writing, within-(3O) days. Notification should include supporting documentation. You will receive timely instructions from this office as to how you should proceed. if necessary. This letter will be the only approval notification issued for the duration of ( your firm's three years certification. if the firm attains graduation or becomes ineligible during the three year certification period you will be properly notified following an administrative process that your firm's certification has been removed pursuant to the code . Your company is certified in the categories as listed below affording you the opportunity to bid and participate on contracts with goals. Please note that the categories listed are very general and are used only to assist our customers in searching the directory for certified firms to meet contract goals.You can find the firm's up-to-date certification profile as well as all other certified firms on the Miami Dade County Internal Services Oapartmont, Small Business Development Certified Firms' Directory at the website http://www.miam/dado.gov/busineoo*meinees-ooMihoedon'pmgems.asp. Thank you for doing business with Miami Dade County. Sincerely, } � | Gary Hartfield Division Small Business Development Division CATEGORIES:(Your firm may bid or participate on contracts only under these categories) AVIATION SYSTEMS-ENGINEERING DESIGN(CBE) PORT&WATERWAY SYSTEMS-ENGINEERING DESIGN(CBE) w&S SEWER SYS-WATER DIST&SANITARY SEWAGE COLL(CBE) GENERAL STRUCTURAL ENGINEERING(CBE) GENERAL CIVIL ENGINEERING(CBE) ENGINEERING CONSTRUCTION MANAGEMENT(OBE) �� swmmssnxwGaenmosa(uae) __ ^onamu ,!owm^ .` Internal Sery Department MIAMI Small Business Development COUNTY 111 Nvv1 Street, 1OmFloor 4110 Miami,Florida 33r28 *Ummnitia6e,g*^ T3o537o3v11FoU5-3r5'31O0 CERT.NO: 12856 ' January 201� AppnomdDate:U1/Og/2U15'�N|CROXS8E , Exp|rationDate: V1/31/2O18 Ms.Raissa Lopez EASTERN ENGINEERING GROUP COMPANY 34O1NVV82nd Ave, Suite 37O Miami, FL 38122-0000 Dear Ms.Lopez: Miami Dade County Small Business Development(GBO), a division of the Internal Services Department (ISD}has completed the review uf your application and attachments submitted hzroerUficaUon' Your firm officially certified as a Miami Dade County Micro/Small Business Enterprise (MICROISBE) in acoordanoeviUhmecUon2-8.1.1.1'1 of the code of Miami Dade County. This K4|CBOASBE certification is valid for three years provided that you submit a "Continuing Eligibility Affidavit" on or before your anniversary date of January 9 for the first and second year of the three year period. The affidavit musl inthcate any changes or no changes in firm eligibility, The submittal of a"Continuing Eligibility Affidavit.'annually with specific supporting documents on or before your Anniversary Date is required to maintain the three year certification. You will be notified of this responsibility in advance of the Anniversary Date. Failure to comply with the said responsibilities may result in immediate action to decertify the firm. Pursuant to the applicable section of the code as listed above,"once your firm has been decertified,your firm shall not u��ug/meuxre'opp�/o,ce��|on �xuweke(12)mn�bofnzm�obmeofLhod000��mat�n.^ If, at any time, there is a material change in the Onn, including, but not limited hm}�dto' ownership, officers,scope ofwork being performed, daily affiliation(s) --- ---------------'( include supporting documentation. You will receive timely instructions from this office as to how you should proceed, if necessary. This letter will be the only a ve notification issued for the duration of your firm's three years certification_ If the firm attains graduation or becomes ineligible during the three year certification period you will be properly notified following an administrative process that your firm's certification has been removed pursuant to the code. Your company is certified in the categories as listed below affording you the opportunity to bid and � | participate on contracts with goals. Please note that the categories listed are very general and are used � ! only to assist our customers in searching the directory for certifIed firms to meet contract � goals. You con�ndthe�nn�up-to'd�ece�iMceu{onpro0emmmoUaoe|| �ha,ce�i�edf�nauntheNiamiOm"uCounty|nterna( Services Department, Small Business Development Certified Firms' Directory a t m* « absbe http:{/www'miamidade.goviuuuineaoibuoin*ss-carUficuUnn-pmgramm.mop. i! |! < � Thank you for doing business with Miami Dade County. • Since,- . - Gary a =" Division Directoit. Small Business Developmen Division � | / |CATEGORIES:(Your firm may bid or participate on contracts only under these categories) CONSULTING SERVICES ENGINEERING CONSULTING FEASIBILITY STUDIES(CONSULTING)(MICROISBE) CONSULTING SERVICES(M1CROISBE) C: Veronica Clark,580 Laurie Johnson,SBO • ummuM^uv40.v - '` - '` � 1 i . i , 1 � Ms. Lopez EASTERN ENGINEERING GROUP COMPANY January 9,2015 Cart No: 12857 } c: Veronica Clark,SBD Laurie Johnson,SBD 1 l | Y ` • IP� | ' ' 40 nEIDRmOV,`mwv ' : _. ., ._ i i i G - Eastern Engineering Group i -",- ,,:\; t c:; z 3401 NW 82nd Avenue Suite 370,Dora!, FL 33122-1052 , , T.305.599.8133 F.305.599.8076 www.easterneg.com I Miami-Dade County Children's Courthouse ►s `'' Description of Work Descri ' .I. it. ` Structural engineering design of all miscellaneous metals:steel A.�m ,rig, '``" ' stairs and railings;an elevator package,protective items such as �w � �,� ��► g , P g ,P ,, galvanized steel bollards, steel support for folding partition; a galvanized steel ladder for the elevator. This is an eleven-story i i8 building expected to meet LEED Silver Certification, featuring seven floors of four courtrooms each, secure holding cells for y' adults and juveniles on the main floor, and on the top two floors,judges'chambers,the Clerk of Courts of the 11th Judicial Circuit Juvenile Division,and administrative offices. Rendering property of HOK,Inc Project Details Client Details Address: 112 NW 3'd Street Name: Bachiller Iron Works Miami,FL 33128 Telephone: (305)751.7773 Contract Details Project Engineer Details i Amount: $22,685.00 Name: Raissa R.Lopez,PE Length: _ May 2011-Present Phone: (305)599.8133 Owner Details: Miami-Dade County Contact:Jake Morales 9 Bachiller Iron Works(305)751-7773 Osesf @biwiron.com 1 I • ill I i li 1 I 1 1 „. x R Eastern Engineering Group ,,,:,,,, -,,...\, -, n 3401 NW 82nd Avenue Suite 370, Dora!, FL 331224052 T.305.599.8133 F.305.599.8076 wwww.easternee.com Project Name:Dora!Modern 45 Models Description of Work Eastern Engineering Group provided structural design of ..: y , three different two story models under the 45's collection for this modern community in the heart of City of Doral. ` The structural design consisted of precast concrete slabs at second floor and roof, load bearing masonry walls, concrete beams, concrete and steel columns, and spread footings. 10 Project Details Owner Details Address: Terra Doral Commons Name: Pascual Perez Kiliddjian&Associates 1 Dora!,FL 33182 Contract Details Telephone: (305)592-1363 Project Manager(Engineer)Details Amount: $19,800.00 Name: Raissa R.Lopez,PE Ch.orders: Ala Phone: (305)599-8133 Length: March 2014-Present E-mail: Raissa @easterneg.com z Construction Start Date:03/2014 Construction Completion Date:Present Project Name: Doral Modern 45 Models • gdg { 3gx { L •-, -� ` I 1 I 310 '- , , --`, ;,,;:7 ,,,, Eastern Engineering Group , , . , , .,-,,,.1 ,,,,,,,, 4,-,.#3; ,,, 3401 NW 82nd Avenue Suite 370, Doral,FL 33122-1052 � F T.305.599.8133 F. 305.599.8076 www.easternee.com Project Name: FMU Multipurpose Athletic and Description of Work Wellness Education Center The Multipurpose Athletic and Wellness Education Center is a 2,000 seat basketball arena with 5 locker rooms, media room, training room, cafeteria, concession stands, and public restrooms designed to suite the capacity of the facility during game time. On the concourse level, overlooking the basketball °°~- courts,are running tracks,audio visual booth,and a luxury box. y� � • ,. The facility will also comprise of wellness education facilities such as lecture rooms and physical education unit.Within this area is the dance/aerobic room.Refer to the architectural plans for other spaces and features that complete this state-of-the art facility.With a construction cost of$10 million. Project Details Owner Details Address: 15800 NW 42 Ave Name: FMU Multipurpose Athletic and Wellness Miami Gardens,FL 33054 (305)820-3555 1 Contract Details Pro ect Manager(Engineer)Details iiiki Amount: $31,000.00 Raissa R.Lopez,PE IP Ch.Orders: N/A Phone: (305)599-8133 Length: February 2014-Present 111021111 Raissa@easterneg.com Construction Start Date:02/2014 Construction Completion Date: Present Project Name: FMU Multipurpose Athletic and Wellness Education Center • r. , �. Eastern Engineering Group •ii2, 3401 NW 82nd Avenue Suite 370, Dora!, FL 33122-1052 T. 305399.8133 F.305.599.8076 www.easterneg.com Project Name:!vi Dora! Description of Work Eastern Engineering Group provided structural design of six different two story models for this modern community in the heart of City of Doral. The structural design consisted of precast concrete slabs at second floor and roof, load bearing masonry walls, concrete beams, concrete and steel columns,and spread footings. 1 • • Project Details Owner Details Address: Modern Doral Area ME= Pascual Perez Kiliddjian&Associates Doral,FL 33182 Tele,hone: (305)592-1363 • Contract Details Project Manager(Engineer)Details Amount $29,700.00 Name: Raissa R.Lopez,PE Ch,Orders: N/A Phone: (305)599-8133 Length: June 2013-Present E-mail: Raissa C?easterneg.com Construction Start Date:06/2013 Construction Completion Date: Present Project Name: lvi Dora! • • l r - , „ ._ , ._ 3401 N1N 82m'AVE Tel.(305)599-8133nww.eastemecg.00m oe."a""'N Suite 37'0 Fax.(305)599-8076 contacts @eastemeg.com Miami Florida 33122 March 10,2015 To: City of Miami Beach Department of Procurement Management 1700 Convention Center Drive Miami Beach, FL 33139 Re: Employees Statement Please accept this letter as statement for the number of full-time employees in our company for the year 2015.The total amount of employees is Twenty(20), including myself,whom I've named below. 1. Raissa R. Lopez 8.Alexis Martinez 15.Alaym Aguilar 2. Gonzalo A. Paz 9. Esther Calle 16. Hade Gonzalez 4 i 3. Fernando Torres 10. Hugo Parra 17.Luis Lozada 4. Jeniffer Lopez 11. Dalgis Lara 18.Gabriel Gonzalez 5. Judith Fernandez 12. Maykel Barros 19.Sandra Lopez 6. Sonia Fernandez 13.Jorge Morrifiias 20.Julio Martinez 7. Mario Morales 14.Michelle Garro If you have any questions or require any additional information,feel free to contact our office at (305) 599-8133. Sincer- * J ,j,, Raissa R.Lopez, PE President On this I(,.) day of a41401r1,2015,before me appeared : .. ,2,. Loee ,to me personally known,who, being duly sworn,did execute the foregoing affidavit and did ste that he or he was properly y authorized by��'r vl jtwtv`E) 6•.-o to execute the affidavit and did so as ro C his/her free act and deed. (SEAL/STAMP) • Notary Public 1__ ; _.,..,..,,r Commission Expires le) /i , r�iT�i w ` Notary Public State of Florida . Jeniffer Lopez se At My Commission EE 860484 *,n Expires 12/2812018 4■ jimLi pastern Engineering Group iissowisftas,r 0 00 1•1'1: so is, 3401 NW 82m'AVE Tel. (305)5998133 www.easterneg.com Suite 370 Fax.(305)599-8076 contacts @eastemeg.cem Miami Florida 33122 March 10,2015 To: City of Miami Beach Department of Procurement Management 1700 Convention Center Drive Miami Beach, FL 33139 Re: Claims Statement Through this letter, I would like to state that our company, Eastern Engineering Group, has never had any claims or has been sued for the time we've been in business. Nor do we have any financial condition at this moment that will prevent us from performing our job requirements for the City of Miami Beach. • If you have any questions or require any additional information,feel free to contact us at the office numbers provided above. Sincerely, 4 .1 Raissa R. Lopez, P.E. President • • INSURANCE 17 - - .; APPENDIX E MIAMI BEACH Insurance Requirements I RFQ 2015-073-JR Plans Review, Inspections and Permit Clerk Services DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 R Q 2. 5' �R 28 ,;*_ „ s , AM I BEACH INSURANCE REQUIREMENTS PROFESSIONAL SERVICES The provider shall furnish to Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3^d Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability on a comprehensive basis in an amount not less than$500,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. A waiver of subrogation in favor of the City must be included. • C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. D. Professional Liability Insurance in an amount not less than$1,000,000 with the deductible per claim, if any,not to exceed 10%of the limit of liability. The insurance coverage required shall include those classifications,as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida,with the following qualifications: The company must be rated no less than "B" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick,New Jersey,or its equivalent,subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest List of All Insurance Companies Authorized or Approved to Do Business in Florida"issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH,FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. • e I l -O 29 A