Amendment No. 1 to the Contract with Superior Waterway Services, Inc. sots- � -
age
AMENDMENT NO. 1 TO THE
CITY OF MIAMI BEACH, CERTIFICATION OF CONTRACT
WITH
SUPERIOR WATERWAY SERVICES, INC., DATED AUGUST 19, 2013
(THE CONTRACT) NO. ITB 2013-168-TC
FOR DUNE RESTORATON SERVICES
This Amendment No. 1 (Amendment) to the Contract is entered into this IV, day of
cV , 2015 (Effective Date), by and between the City of Miami Beach,
Florida, a municipal corporation organized and existing under the laws of the State of
Florida, having its principal place of business at 1700 Convention Center Drive, Miami
Beach, Florida 33139 (City), and Superior Waterway Services, Inc., a Florida
Corporation, having its principal place of business at 6701 Garden Road, Suite 1, Riviera
Beach, Florida 33404 (Contractor), and hereby amends the Agreement as follows:
RECITALS
WHEREAS, on July 17, 2013, the Mayor and City Commission approved the
award of Invitation to Bid ("ITB") No. 2013-168-TC for Dune Restoration Services; and
WHEREAS, on August 19, 2013, the City and Contractor executed the
Agreement with respect to the Dune Restoration Services, with services to include
Middle Beach (between 23rd Street to 47th Street) and North Beach (between 64th Street
to 79th Street; and
WHEREAS, on April 15, 2015, the Mayor and City Commission adopted
Resolution No. 2015-28985 authorizing the City to increase the scope of the services in
Section 3.5 of the agreement to include additional trimmings in the Middle Beach and
North Beach project areas; and
WHEREAS, for the additional trimmings, Superior Waterway Services, Inc.,
quoted a project cost of$47,000; and
WHEREAS, since the purchase order for this Contract has a remaining balance
of $21,580.90, which Superior Waterway Services will not be utilizing in connection with
the original scope of the Contract, the City authorized an increase of $25,491.10 to be
applied toward this additional work, for a total project cost of$47,000; and
WHEREAS, Amendment No. 1, will therefore increase the Contract amount from
$237,389.90 to $262,809.00; and
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the City and Contractor hereby agree to amend the Contract as
follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
•
2. MODIFICATIONS.
The Agreement is hereby modified (deleted items struck through and inserted
items underlined) as follows:
A. Section 3.5 "Scope of Work" of the ITB is hereby amended to include the
additional scope of work set forth (Additional Scope of Work) in the proposal
attached hereto as Exhibit "A", for an additional sum of$47,000.
B. The Contract price is hereby amended to reflect an increase in the amount of
$25,419.10, for a new Contract amount of $262,809.00, inclusive of the
Additional Scope of Work, based upon the updated Contract price
breakdown, attached hereto as Exhibit"B".
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Contract shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Contract, the provisions of
this Amendment shall govern.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
Additional Scope of Work
Additional trimming as follows:
Middle Beach (23rd Street to 43rd Street)
Length of dune requiring service: 5889 Linear Feet (LF) or 19 blocks
Estimated number of sea grapes requiring service: 97
Priority shall be given to the following areas:
• 2500 Block
• 2700 Block
• 3800 Block
North Beach (64th Street to 79th Street)
Length of dune requiring service: 6072 Linear Feet (LF) or 16 blocks
Estimated number of sea grapes requiring service: 100
Priority shall be given to the following areas:
• 6700 Block through 6900 Block
• 7100 Block through 7300 Block
• 7500 Block through 7900 Block
COST OF ADDITIONAL TRIMMING
Middle Beach $21,000
North Beach $26,000
TOTAL COST $47,000
RESOLUTION NO. 2015-28985
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AMENDMENT NO. 1 TO THE CONTRACT BETWEEN THE
CITY AND SUPERIOR WATERWAY SERVICES, INC.; SAID AMENDMENT
INCREASING THE SCOPE OF THE CONTRACT FOR THE MIDDLE AND NORTH
BEACH DUNE RESTORATION PROJECT, TO INCLUDE TRIMMINGS FOR
ADDITIONAL LOCATIONS FOR AN ADDITIONAL COST OF $25,419.10, AND
THEREBY INCREASING THE TOTAL CONTRACT COST TO $262,809.00.
WHEREAS, at its July 17, 2013 meeting, pursuant to ITB 268-2013-TC, the City Commission
approved the award of a contract to Superior Waterway Services, Inc. (Contract), for the restoration of
dunes in the following areas: Middle Beach (between 23rd Street to 47th Street); and North Beach
(between 64th Street to 79th Street); and
WHEREAS, the purpose of the Contract was to remove non-native vegetation and replace it
with native vegetation, as well trim vegetation (between 24 and 36 inches in height) to provide greater
vegetation stability and reduce security concerns from continued homeless and illicit activities; and
WHEREAS, due to recurring security concerns, the Police Department has recommended that
additional trimmings be prioritized in the Middle Beach and North Beach project areas; and
WHEREAS, for the additional work, Superior Waterway Services, Inc. has quoted a project cost
of$47,000.00; and
WHEREAS, the purchase order for this Contract has a remaining balance of$21,580.90, which
Superior Waterway Services will not be utilizing in connection with the original scope of the Contract,
and which can be applied toward this additional work; and
WHEREAS, the Administration recommends executing Amendment No. 1 to the Contract, for
the completion of the additional scope of work relating to the dune restoration project in the Middle and
North Beach areas, for the additional amount of $25,419.10, thereby increasing the total Contract cost
to $262,809.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and
authorize the Mayor and City Clerk to execute Amendment No. 1 to the Contract between the City and
Superior Waterway Services, Inc.; which amendment will increase the scope of the Contract for the .
Middle and North Beach dune restoration project, to include trimmings for additional locations for an
additional cost of$25,419.10, and thereby increase the total Contract cost to $262,809.00.
PASSED AND ADOPTED THIS /5 DAY OF April 201
voutuAlmuiv
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T:IAGENDA120151Apri1151Procurement\!Dune Re t dfi*Q G`TE� % APPROVED AS TO
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1 1
City Attorney Sr Date
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO AMEND THE
CONTRACT WITH SUPERIOR WATERWAY, INC., AWARDED PURSUANT TO INVITATION TO
BID (ITB) NO. 268-2013-TC, TO INCREASE THE PROJECT PURCHASE ORDER AMOUNT BY
$25,419.10 TO ALLOW FOR ADDITIONAL SCOPE OF WORK FOR THE MIDDLE AND NORTH
BEACH DUNE RESTORATION PROJECT.
Key Intended Outcome Supported:
Ensure reliable stormwater management and resiliency against flooding by implementing select
short and long-term solutions including addressing sea level rise.
Supporting Data(Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
On July 17, 2013, pursuant to ITB 268-2013-TC, the City Commission approved the award of a
contract to Superior Waterway, Inc., for the restoration of dunes in the following areas:
• Middle Beach (between 23rd Street to 47th Street); and
• North Beach (between 64th Street to 79th Street).
The purpose of the contract was to remove non-native vegetation and replace it with native
vegetation. The other areas of the project, in South Beach between Government Cut to 3rd Street and
1 el Street to 23rd Street, were awarded to Superior Lawn and Landscaping.
As part of this project, the City also selectively pruned native vegetation throughout the City, including
in North Shore Open Space Park, at Ocean Terrace, and in Marjorie Stoneman Douglas Park. The
vegetation in these areas was trimmed between 24 and 36 inches in height to provide greater
vegetation stability and reduce security concerns from continued homeless and illicit activities. The
original phase of the project has been completed.
However, due to recurring security concerns, the Police Department has recommended additional
trimming be prioritized in the Middle Beach and North Beach project areas. For the additional work,
Superior Waterway has quoted a project cost of $47,000.00. The project Purchase Order (PO)
currently has a balance of $21,580.90; therefore, to accomplish the additional work, the PO would
need to be increased by$25,419.10 in order to allow for the additional work totaling $47,000.00 to be
completed.
The City Manager, after reviewing staffs recommendation to authorize Superior Waterway to
complete the additional scope of work relating to the dune restoration project, recommends that the
Mayor and City Commission approve the additional scope of work relating to the dune restoration
project in the Middle and North Beach areas to be performed by Superior Waterway in an amount not
to exceed $47,000.00.
RECOMMENDATION
Approve the Resolution.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 $14,425.10 307-6999-000676 North Beach Quality of Life 1%
2 $10,994.00 306-6999-000676 Middle Beach Quality of Life 1%
()BPI Total $25,419.10
City Clerk's Office Legislative Tracking:
I Elizabeth Wheaton ext. 6121
Sign-Offs:
Dep.; ment Director Assistant City M,4: -r City Ma1.;tter
A 5 : 4_ ►/ M
T:\AGEND. 20151April\Dune Restoration Service-Summary.docx
AGENDA ITEM c �
MIAMIBEACH DATE �4
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISS ••N MEMORANDUM
TO: Mayor Philip Levine and Members of the City C::►l mmission
FROM: Jimmy L. Morales, City Manager
DATE: April 15, 2015
SUBJECT: A RESOLUTION OF THE MAYO - AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER TO AMEND
THE CONTRACT WITH SUPERIOR WATERWAY, INC.,
AWARDED PURSUANT TO INVITATION TO BID (ITB) NO. 268-
2013-TC, TO INCREASE THE PROJECT PURCHASE ORDER
AMOUNT BY $25,419.10 TO ALLOW FOR ADDITIONAL
SCOPE OF WORK FOR THE MIDDLE AND NORTH BEACH
DUNE RESTORATION PROJECT.
FUNDING
$14,425.10 307-6999-000676 North Beach Quality of Life 1%
$10,994.00 306-6999-000676 Middle Beach Quality of Life 1%
$25,419.10 Total
BACKGROUND
On July 17, 2013, pursuant to ITB 268-2013-TC, the City Commission approved
the award of a contract to Superior Waterway, Inc., for the restoration of dunes in
the following areas:
• Middle Beach (between 23rd Street to 47th Street); and
• North Beach (between 64th Street to 79th Street).
The purpose of the contract was to remove non-native vegetation and replace it
with native vegetation. The other areas of the project, in South Beach between
Government Cut to 3rd Street and 14th Street to 23rd Street, were awarded to
Superior Lawn and Landscaping.
As part of this project, the City also selectively pruned native vegetation
throughout the City, including in North Shore Open Space Park, at Ocean
Terrace, and in Marjorie Stoneman Douglas Park. The vegetation in these areas
was trimmed between 24 and 36 inches in height to provide greater vegetation
stability and reduce security concerns from continued homeless and illicit
activities. The original phase of the project has been completed.
Dune Restoration Services Memo
April 15, 2015
Page 2 of 2
However, due to recurring security concerns, the Police Department has
recommended additional trimming be prioritized in the Middle Beach and North
Beach project areas. For the additional work, Superior Waterway has quoted a
project cost of $47,000.00. The project Purchase Order (PO) currently has a
balance of $21,580.90; therefore, to accomplish the additional work, the PO
would need to be increased by $25,419.10 in order to allow for the additional
work totaling $47,000.00 to be completed.
CITY MANAGER'S RECOMMENDATION
The City Manager, after reviewing staffs recommendation to authorize Superior
Waterway to complete the additional scope of work relating to the dune •
restoration project, recommends that the Mayor and City Commission approve
the additional scope of work relating to the dune restoration project in the Middle
and North Beach areas to be performed by Superior Waterway in an amount not
to exceed $47,000.00.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve
the Resolution accepting the City Manager's recommendation pertaining to the
additional scope of work for the Middle and North Beach dune restoration project.
Attachments: 1 — Citywide Dune Restoration Map
MT/JJ/AD/ESW/MKW
T:\AGENDA\2015\April\Dune Restoration Service-Memo.docx
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Detail by Entity Name Page 1 of 2
t
FLORIDA DEPARTMENT OF STATE 4144C
DIVISION OF CORPORATIONS .5 64z
1.
Detail by Entity Name
Florida Profit Corporation
SUPERIOR WATERWAY SERVICES, INC.
Filing Information
Document Number P99000092203
FEI/EIN Number 650955914
Date Filed 10/15/1999
State FL
Status ACTIVE
Principal Address
6701 GARDEN RD.
SUITE 1
RIVIERA BEACH, FL 33404
Changed: 03/30/2015
Mailing Address
6701 GARDEN RD.
SUITE 1
RIVIERA BEACH, FL 33404
Changed: 03/30/2015
Registered Agent Name &Address
YORK, CHRISTOPHER
6701 GARDEN RD.
SUITE 1
RIVIERA BEACH, FL 33404
Address Changed: 03/30/2015
Officer/Director Detail
Name &Address
Title PD
YORK, CHRISTOPHER
6701 GARDEN RD., SUITE 1
RIVIERA BEACH, FL 33404
Annual Reports
http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 7/30/2015
I
Rodriguez, Lourdes
From: Chris York <cyork @superiorwaterway.com>
Sent: Monday, August 31, 2015 12:49 PM
To: Rodriguez, Lourdes
Cc: Cintado-Seiglie, Yolanda
Subject: RE: Dune Restoration Services
We moved to Suite 1. Everything else remains the same.
Chris York
Superior Waterway
Scs, Inc� ;:.
6701 Garden Road, Suite 5
Riviera Beach, FL 33404
(561) 844-0248—OFFICE
(561)561 662-4215 - CELL
(561) 844-9629—FAX
.com
www.su eriorwaterwa
P Y
From: Rodriguez, Lourdes [mailto:LRodriguez@miamibeachfl.gov]
Sent: Monday, August 31, 2015 12:10 PM
To: 'cyork @superiorwaterway.com'
Cc: Cintado-Seiglie, Yolanda; Rodriguez, Lourdes
Subject: Dune Restoration Services
Good afternoon Chris
I am working on an amendment to your contract with the City for Dune Restoration Services, and I need clarification on
your address.
The agreement states 6701 Garden Road, Suite 5, but Sunbiz list the same address but with Suite 1, can you advise
which is the correct Suite number?
Thank you,
M1AMIBEACH
Lourdes Rodriguez,CPPB
Contracting Officer
Procurement Department
1700 Convention Center Drive,Miami Beach,FL 33139
Tel:(305)673-7000,ext.6652,fax:(786)394-4075
1
MIAMIBEACH
ca
CITY OF MIAMI BEACH
CERTIFICATION OF CONTRACT 1A1-'
TITLE: Dune Restoration Services
CONTRACT NO.: 268-2013-TC
EFFECTIVE DATE(S): Refer to Section 2.2 of the Invitation To Bid (ITB) No. 268-2013-TC for
completion time.
SUPERSEDES: N/A
CONTRACTOR(S): Superior Waterway Services, Inc. (Middle and North Beach Sections)
ESTIMATED ANNUAL CONTRACT AMOUNT: $237,389.90
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida, on July 17, 2013, for approval to award a contract, upon
execution between the City of Miami Beach, Florida, and Contractor.
B. EFFECT - This Contract is entered into to provide for dune restoration services,
pursuant to City Invitation to Bid No. 268-2013-TC and any addenda thereto (the ITB), •
and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in
response thereto may hereinafter collectively be referred to as the "Contract
Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Procurement Division policies and procedures,
at the prices indicated, exclusive of all Federal, State and local taxes. All blanket
purchase orders shall show the City of Miami Beach Contract Number 268-2013-MF.
D. CONTRACTOR PERFORMANCE - City•of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to City of Miami Beach, Eric Carpenter, Public Works
Director at 305-673-7080.
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of
supplies and/or commencement of any services/work by Contractor.
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
• consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
1
Certification of Contract
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
-skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133,
Florida Statutes, a person or affiliate who is a contractor, consultant or other provider,
who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to the
City, may not submit a bid on a contract with the City for the construction or repair of a
public building or public work, may not submit bids on leases of real property to the City,
may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with the City, and may not transact any business with the
City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
category two purchases for a period of 36 months from the date of being placed on the
convicted vendor list. Violation of this section by Contractor shall result in cancellation of
the Contract and may result in Contractor debarment.
INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this
Contract. Su.pplies, rkar�d/or ser_vices,_pr..ovi_ded _by_Contr actor__pur_suant__to_the._._..__._
Contract Documents shall be subject to the. supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THiRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based •
upon this Contract and/or the Contract Documents.
The parties expressly acknowledge that it is not their intent to create any rights or
obligations in any third person or entity under this Contract and/or the Contract
Documents.
2
Certification of Contract
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand-delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Alex Denis, Procurement Director
City of Miami Beach
Department of Procurement Management
1700 Convention Center Drive
Miami Beach, Florida 33139
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:
Superior Waterway Services, Inc.
6701 Garden Road, Ste. 5
Riviera Beach, Florida 33404
Attn: Chris York
Phone: 561-844-0248
Fax:
- - - - --- - --------E-mail=cyor-lc a,superiorwaterway.com
L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7)days after the finding by the court becomes final.
3
Certification of Contract
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract and/or the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
0. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are
hereby adopted by reference and incorporated herein as if fully set forth in this Contract.
Accordingly, Contractor agrees to abide by and be bound by any and all of the
Y Y Y
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in
response thereto, the more stringent provision (as enforced by the City) shall prevail.
4
Certification of Contract
IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to
be signed and attested on this 2:i r4 day of 5c-t t( 20 13, by their respective duly
authorized representatives.
CONTRACTOR CITY OF MIAMI BEACH
i
O ,':
By_ // / By
Presiden Signature Edward L. Tobin
i\fr:f Vice-Mayor
cA^K ---s- ?-1
Print ame Date
1 - 2 -CH3
Date
ATTEST: ATTEST:
•
Secret 'r I Signature City Clerk
gifigh3
Print Name Date
♦���a`������r 141
1�
Date • .
INCORP ORATED
•
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APPROVED AS TO
FORM &LANGUAGE
&FOI1 EXECUTION
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5
Certification of Contract
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133,
Florida Statutes, a person or affiliate who is a contractor, consultant or other provider,
who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to the
City, may not submit a bid on a contract with the City for the construction or repair of a
public building or public work, may not submit bids on leases of real property to the City,
may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with the City, and may not transact any business with the
City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
category two purchases for a period of 36 months from the date of being placed on the
convicted vendor list. Violation of this section by Contractor shall result in cancellation of
the Contract and may result in Contractor debarment.
INDEPENDENT CONTRACTOR-- Contractor is an independent contractor under this
_..Contract_ Supplies, and/or services,_provided by Contractor pursuant fo_fhe ___.-____
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract
and that no third party shall be entitled to assert a claim against either of them based
upon this Contract and/or the Contract Documents.
The parties expressly acknowledge that it is not their intent to create any rights or •
obligations in any third person or entity under this Contract and/or the Contract
Documents.
2
Certification of Contract
K. NOTICES - Whenever either party desires to give notice to the other, s'
be in writing, sent by certified United States Mail, postage 'prepair
requested, or by hand-delivery with a request for a written receipt of ac
delivery, addressed to the party for whom it is intended at the place If
place for giving notice shall remain the same as set forth herein until chary,
in the manner provided in this section. For the present, the parties designa,
following:
For City:
Alex Denis, Procurement Director
City of Miami Beach
Department of Procurement Management
1700 Convention Center Drive
Miami Beach Florida 33139
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139.
For Contractor:
Superior Waterway Services
6701 Garden Road, Ste, 5
Riviera Beach, Florida 33404
Attn: Chris York
Phone: 561-844-0248
Fax:
- - — --- E-mail:-cyor-k0,superior-water-wav-.com- - -- -- _ -- — ----• - - - -
L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7)days after the finding by the court becomes final.
3
Certification of Contract
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract and/or the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
0. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are
hereby adopted by reference and incorporated herein as if fully set forth in this Contract.
Accordingly, Contractor agrees to abide by and be bound by any and all of the
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in
response thereto, the more stringent provision (as enforced by the City) shall prevail.
•
4
Certification of Contract •
IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to
be signed and attested on this day of , 20 , by their respective duly
authorized representatives.
CONTRACTOR CITY OF MIAMI BEACH
By By
President/Signature Mayor
Print Name Date
Date
ATTEST: ATTEST:
Secretary/Signature City Clerk
Print Name Date
Date
F:IPURC\$ALL\THEO11TB11TB 268-2013TC-Dune Restoration\Contracts\ITB-268-2013 Superior Waterway Services.doc
5
COMMISSION ITEM SUMMARY
Condensed Title:
Request for Approval to Award a Contract, Pursuant to Invitation to Bid No. 268-2013TC, for Dune
Restoration Services.
Ke Intended Outcome Su•ported:
Ensure well-maintained facilities
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey
indicated that 79% of businesses rated recently completed capital improvement projects as"excellent"
or"•ood."
Issue:
Shall the City.Commission award the contract?
Item Summary/Recommendation:
The Citywide Dune Restoration and Enhancement Project is a capital project in FY 2012/13 that will use
Quality of Life funding for the removal of non-native vegetation and replanting with native species in
South Beach (Government Cut to 3 Street and 14 Street to 23 Street), Middle Beach (23 Street to 47
Street), and North Beach (64 Street to 79 Street). The restoration work in the Middle Beach project area
will also be funded through a grant received from the Florida Coastal Management Program (FCMP)
and the National Ocean and Atmospheric Administration (NOAA).
Contractors are to remove and dispose of all non-native and invasive native plant species and provide,
install, fertilize, irrigate, maintain, and warrant survival of Florida native coastal dune plants. Contractors
were requested to bid on the specific plant species per the estimated quantities of each species
category provided for at the following sections: South Beach A (Government Cut to 3rd Street); South
Beach B(14th to 23rd Streets); Middle Beach(23rd to 47th Streets); North Beach (64th to 79th Streets).
To achieve the desired scope, Invitation to Bid (ITB) 268-2013TC was issued on June 4, 2013,with an
opening date of June 25, 2013. The solicitation was advertised and notices were released to
prospective bidders, of which 18 downloaded the solicitation. Bids were received from two (2) bidders.
After staffs review of the bids received, it was recommended to award the Middle and North Beach
sections to Superior Waterway Services, Inc. and the South Beach A and B sections to Superior
Landscaping and Lawn Service, Inc. the lowest responsive, responsible bidders for each respective
section.
RECOMMENDATION
The Administration recommends the award of the contract to the lowest responsive, responsible bidder,
pursuant to Invitation to Bid (ITB) 268-2013TC, for dune restoration services, for the following sections:
North Beach and.Middle Beach for the not-to-exceed amounts, including contingency, of$127,323.90
and $110,066 respectively; and South Beach A and B combined for the not-to-exceed amounts,
__ -including'contingency;of-$5-3;-711-;-further-authorizing-the-Administration-to-engage-irrvalue-engineering=-
to further reduce the cost and time for com•.Ietton of said pro'- t.
Adviso Board Recommendation:
N/A l
Financial Information: _
j Source of [ Amount r Account
Funds: 1 $127,323.90 307-2757-069357 North Beach Quality of Life 1%
OBPI 2 $87,391.00 306-2757-069357 Middle Beach Quality of Life 1%
3 $49,920.50 _ 305-2757-069357 South Beach Quality of Life 1%
4 $22,675.00 303-5678-000305 NOAA Dune Grant - Contractual
Services
5 _ $3,790.50 011-9509-000676 Capital Investment Upkeep
Total $291,100.90
Financial Impact Summary: N/A -
Cit 'Clerk's Office Le•is1ative Trackin.•: •
Eric Carpenter, ext. 6012
Si•n-Offs: a
De•arfment Dilrector A -:'tart Cit Ma •et' = -
EC '( AD • 11 KGB 411
T 1AGEN -A2013Wuy
91-E3 268=2013TC.-Dun.e,Restorat.ree-rvices-Sump.afy;tbo
.ri.,,.�. AGENDA EIV DA ITEM, G�
• I EACH �3
1� 9 DATE 7
49
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.mlamibeachR.gov
COMMISSIO MEMORANDUM
TO: Mayor Matti Herrera Bower and M mbers of thj City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 17, 2013
SUBJECT: REQUEST FOR APPROVAL 0 AWARD A CONTRACT, PURSUANT TO
INVITATION TO BID NO. 268-2013TC, FOR DUNE RESTORATION SERVICES.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOME SUPPORTED
Ensure well maintained facilities.
FUNDING
$127,323.90 307-2757-069357 North Beach Quality of Life 1%
$87,391.00 306-2757-069357 Middle Beach Quality of Life 1%
$49,920.50 305-2757-069357 South Beach Quality of Life 1%
$22,675.00 303-5678-000305 NOAA Dune Grant—Contractual Services
$3,790.50 011-9509-000676 Capital Investment Upkeep
$291,100.90 Total
The Citywide Dune Restoration and Enhancement Project is a capital project in FY 2012/13 that
will use Quality of Life funding for the removal of non-native vegetation and replanting with
native species in South Beach (Government Cut to 3 Street and 14 Street to 23 Street), Middle
Beach (23 Street to 47 Street), and North Beach (64 Street to 79 Street). The restoration work in
the Middle Beach project area will also be funded through a grant received from the Florida
Coastal Management Program (FCMP) and the National Ocean and Atmospheric
Administration (NOAA).
It is important to eliminate non-native invasive species from the dune system that threaten the
growth and survival of native vegetation and to supplant the system with a native seed bank. A
healthy dune system with native vegetation provides vital storm surge protection and erosion
control. In addition, it provides a habitat for native species of plants and animals. Native dune
vegetation is crucial component of a healthy dune system because of its ability to thrive in the
harsh coastal environment and to continually produce new stems and roots that trap sand. The
Citywide Dune Restoration and Enhancement project will restore the health and the structural
integrity of the City's coastal dune by removing non-native invasive vegetation and re-planting
these areas with native species. The project will also address existing public safety and
maintenance concerns by improving areas with overgrown vegetation that create favorable
conditions for homeless encampments and illicit activities. In the past, the dune vegetation was
50
Commission Memorandum—ITB 268-2013TC—Dune Restoration Services
July 17, 2013
Page 2
not on a dedicated maintenance plan. However, once the replanting has been completed, a
contractor will be retained through a separate maintenance contract to maintain the entire
system 30 times per year.
SCOPE OF SERVICES
• The project locations include the following four(4) sections;
• South Beach A(Government Cut to 3rd Street)
• South Beach B (14th to 23rd Streets)
• Middle Beach (23rd to 47th Streets)
• North Beach (64th to 79th Streets)
Contractors are to remove and dispose of all non-native and invasive native plant species and
provide, install, fertilize, irrigate, maintain, and warrant survival of Florida native coastal dune
plants. Contractors were requested to bid on the following plant species per the estimated
quantities of each species category provided for each project section:
•
• Pioneer zone species: Sea oats, (Uniola paniculata) in 96 cell liner size with 6 to 12
inches planted height. The estimated quantity of pioneer zone species to be planted for
the North Beach section is 24,890; for the Middle Beach section is 22,300; for the South
Beach A section is 2,950; and, for the South Beach B section is 1,980.
® Pioneer zone diversity species: Dune panic grass (Panicum amarum), shore
paspalum (Paspaturn vaginatum), Virginia dropseed (Sporbolus Virginicus), beach bean
(Canavalia maritime), railroad vine (lpomea pes caprea), and beach morninglory
(lpomea imperatr) in 72 cell liner size. The estimated quantity of pioneer zone diversity
species to be planted for the North Beach section is 8,296, for the Middle Beach section
• is 7,440; for the South Beach A section is 990; and, for the South Beach B section is
670.
® Palmettos: Saw palmettos (Serenoa repens, silver variety) in 3 gallon size, minimum 18
inches height, 12 inches spread. The estimated quantity of palmetto species to be
planted for the North Beach section is 315, for the Middle Beach section is 90; for the
- —~South Beacfi`R section is 35; for�th-e"South`Beacfi-B'section is 10:�
• Strand zone species: White indigo berry (Randle aculeata), coastal cocoplum
(Chrysobalanos icaco "horizontal" variety), bay cedar, (Suriana maritime}, blackbead
(Pithecellobium keyensis), marlberry (Ardisia escalonioides), sea lavender (Argusia
gnaphalodes), golden beach creeper (Ernodea litorallis) in 3 gallon size, minimum 12
inches height, 12 inches spread. The estimated quantity of strand zone species to be
planted for the North Beach section is 377, for the Middle Beach section is 110; for the
South Beach A section is 40; and,for the South Beach B section is 10.
ITB PROCESS
Invitation to Bid (ITB) 268-2013TC was issued on June 4, 2013, with an opening date of June
25, 2013. The pre-bid conference was held on June 12, 2013. During the pre-bid conference,
prospective bidders were instructed on the procurement process and the information their
respective proposals should contain, •
The Public Group and Bidnet issued bid notices to 15 and 53 prospective bidders respectively of
which 15 and 3 accessed the advertised solicitation respectively. In addition, 46 vendors were
notified via email, which resulted in the receipt of the following two (2) proposals:
51
Commission Memorandum—ITB 268-2013TC—Dune Restoration Services
July 17,2013
Page 3
• Superior Landscaping and Lawn Service, Inc.
® Superior Waterway Services, Inc.
The following table provides the proposed prices per section
Superior Landscaping & Superior Waterway
Lawn Service, Inc. Services, Inc.
North Beach $115,749.00 $121,861.00
Middle Beach $100,060.00 $126,651.00
South Beach A $42,027.50 $30,208.00
South Beach B $37,325.00 $20,848.00
After staff's review of the bids received, it was recommended to award the Middle and North
Beach sections to Superior Waterway Services, Inc. and the South Beach A and B sections to
Superior Landscaping and Lawn Service, Inc. the lowest responsive, responsible bidders for
each respective section. Both companies have extensive landscaping experience and have
performed dune restoration services in the past. Superior Landscaping and Lawn Service, Inc.
restored the dunes in the City of Miami Beach from 1st to 3rd Streets and 14th to 23rd Streets.
Superior Waterway Services, Inc. provided dune restoration services as part of a contract with
the FPL St. Lucie County Nuclear Power Plant, as well as, providing dune and mangrove habitat
creation for a new recreational area along the Intracoastal Waterway.
CITY MANAGER'S DUE DILIGENCE & RECOMMENDATION
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this ITB process. As a result, the City
Manager recommends to the Mayor and City Commission to award contracts to the lowest
responsive, responsible bidder, pursuant to Invitation to Bid (ITB) 268-2013TC, for dune
restoration services, for the following sections: North Beach and Middle Beach for the not-to-
exceed amounts, including contingency, of$127,323.90 and $110,066 respectively; and South
Beach A and B combined for the not-to-exceed amounts, including contingency, of $53,711;
further authorizing the Administration to engage in value engineering to further reduce the cost
--- -and time-for completion of said-project:.._._.._.- ____...__._._._._.__. —
CONCLUSION'
The Administration recommends the award of the contract to the lowest responsive, responsible
bidder, pursuant to Invitation to Bid (ITB) 268-2013TC, for dune restoration services, for the
following sections: North Beach and Middle Beach for the not-to-exceed amounts, including
contingency, of $127,323,90 and $110,066 respectively; and South Beach A and B combined
for the not-to-exceed amounts, including contingency, of $53,711; further authorizing the
Administration to engage in value engineering to further reduce the cost and time for completion
of said project.
JLM/MT/KGB//AD
T,WGENDA120131J``u►►''y 17\Procurement\ITB 268-2013TC-Dune Restoration Services-MEMO.docx
52
MAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel:305-673-7490,Fax:786-394.4624
Invitation to Bid (ITB)No. 268-2013TC
• Dune Restoration Services
Addendum No.3
June 26,2013
Questions
Q1. What is the established budget installation and maintenance per area?
A. See Question 1 of Addendum 1.
Are_all invasive or non=native species present in_the dunes to.be removed such as Green__._- . _
island Ficus and cardboard palms observed in South Beach A?
A. Per Section 3.5.2, it is incumbent upon the Bidders to visit and thoroughly inspect the sites of
proposed work prior to bidding. During the on-site inspections, the Bidder should identify the
location and extent of non-native,invasive vegetation in the four project sections.
Q3. Are there any weight restrictions of equipment to be used either in the boardwalk or the
beach areas?
A. Equipment and vehicles are not permitted on the City's beachwafk/boardwalk system. All
• equipment will be required to access the work area(s) through the beach side via designated
vehicular access point(s)to be identified during the ROW permit application process. _-_
Q4. Can the watering be provided by means of a water truck only?
- - - A.'— -The Contractor will -be soleCy responsibfefor"prdviding Water"source"-for irrigation- in•—•-- -
accordance with the requirements stated in Section 3,5,6 of the ITB. Watering through water
trucks is an acceptable means of meeting these requirements.
Q5. Please confirm necessary bonds and or payment and performance bonds after acceptance of
bid.
A. Payment and performance bonds are not required for this project.
Q6. Describe the minimum requirements for a competent person supervising the work (Certified
Arborist)or equivalent.
A. Please reference Section 3.3 of the ITB and the responses to Questions 4 and 5 of Addendum 1.
��e l`e I I
Theo Carrasco, Ph.D., CPPO, CPPB
Senior Procurement Specialist
•
ITS 268-2013TC—Addendum 3
June 26,2013
MIAMI E.
City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION
Tel:305-673.7490,Fax;786.3944624
Invitation to Bid (lTB)No.268-2013TC
Dune Restoration Services
Addendum No.2
June 24,2013
Notice to Bidders
• The pre-bid meeting sign-in sheet is attached. See attached.
Sincerely, _ --
Theo Carrasco, Ph.D.,CPPO,CPPB
Senior Procurement Specialist
•
. i
ITB 268-2013TC—Addendum 2
June 24,2013
. ‘
. •
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MIAMIBEACH
•
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ITD Igo,: 0263-2Q13TC-1 0K a °&41'41
TITLE: Dune Restoration Services
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MLA i EAC H
City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,WWW.miamibeachfl.gov
PROCUREMENT DIVISION
Tel: 305-673-7490,Fax:786-394-4624
Invitation to Bid(iTB)No.268-2013TC
Dune Restoration Services
Addendum No. 1
June 21,2013
Notice to Bidders
• The bid submission deadline has been rescheduled to Friday, June 28, 2013, at 3 p.m. Past
performance surveys for all prospective bidders shall be accepted until the bid submission
deadline.
Questions
Q1. What is the budget for this project?
A. The budget for South Beach A and B is $36,908; for Middle Beach Is $117,161; and for North
Beach is$180,764.
Q2. Please provide a copy of any past contracts awarded for dune restoration.
A. On January 2012, the City retained the landscape contractor Superior Landscaping and Lawn
Service, Inc. to remove non-native vegetation and selectively prune native species from 72nd
Street to 7St Street.See Attachment A.
Q3. How much has the City spent on dune restoration services in the past year?
A— - �n t11e past year,the City used its staff f�o con`d"uct dune"restoration services-fora totar-cost of--_ _..._
$7,729.96.
Q4. Is it possible to waive the requirement for the certified arborist? Most dune contactors do not
have this certification as it pertains to trees and not dune specific species.
A. Although trimming of vegetation is not part of the project scope, some trimming may be
necessary to remove non-native and invasive vegetation. For example, there are areas where
Hawaiian seagrape (Scaevola taccada) has grown intertwined with seagrape (Coccoloba uvifera).
In these instances, the contractor should notify the City that trimming will be necessary and,
once approved by the City, should conduct the trimming under the supervision of an ISA-
certified arborist.
Q5. If an arborist is required then can the awarded contractor subcontract with an arborist on a
consulting basis?
A. Yes,the awarded Contractor(s)can subcontract with an arborist on a consulting basis as long as
any trimming that must be conducted as part of this project is conducted under the supervision i •
of the ISA-certified arborist.
J i
1TB 268-2013TC—Addendurn 1
June 21,2013
Q6. Is there an aerial map available that shows the areas to be planted? •
A. Per Section 3.5.2 of the ITB,aerial photographs may not be current and cannot be relied upon. It
is incumbent upon the contractors to visit and thoroughly inspect the sites of proposed work
prior to bidding. Bid prices should be based on best estimates of total area occupied by invasive
plants, square footage of area to be replanted, and must be inclusive of all materials, labor,
equipment, supervision, mobilization, demobilization, overhead and profit, insurance, permits,
and taxes to complete the work.
Q7. is it possible to get a break down of the individual species to be planted in each area rather
than a total number? I am assuming they are not going to be equally divided.
A. All the listed species in each category must be represented in the planting palette; however,the
Contractor may select the proportions of these, within the defined specifications, based on
species pricing and availability.A breakdown of individual species will not be provided.
Q8. Does the contractor need to provide any fencing to keep pedestrians out of the planted areas?
A. Rope and post and sand fencing exist in the areas that will be restored through this project, Per
Section 3.5,3 of the ITB, rope and post fencing and sand fencing may be temporarily removed
for access, but must be restored upon completion of each section, The Contractor shall replace
rope and post fencing and/or sand fencing damaged during invasive exotic removal efforts in-
kind at no cost to the City.
Q9. Will the project representative(city)assist with contractor with any required permits?
A. Where bidders are required to enter or go on to City of Miami Beach property to deliver
materials or perform work or services as a result of the Bid,the bidder will assume the full duty,
obligation and expense of obtaining all necessary licenses, permits,and insurance,and assure all
work complies with all Applicable Laws. Per Section 3.5.8 of the ITB, the Contractor shall obtain
and pay for any permits required for execution of the work, except for the Florida Department
of Environmental Protection (FDEP) Coastal Construction Control Line (CCCL) field permit which
will be acquired by the City. A Public Works Department Right-of-Way permit will also be
required,but this City permit fee will be waived.
Q10. Will a contractor be allowed to bid a portion of the project or does the contractor has to bid
on the entire project?
A. The lowest responsive, responsible bidder meeting ail terms, conditions, and specifications of
the ITB will be recommended for award per location, or in its entirety, as deemed in the best
interest of the City.
011. What is the performance time frame for this project? it seems you are allowing 270 clays for
completion of the project plus up to 14 days between sections in between each of the 4
sections for a total of 326 days. When does the counting starts?
A. The completion times provided in Section 2.2 of the ITB represent the maximum allowable time •
for the construction phase of each section.The construction phase will begin when the awarded
Contractor(s) receive(s) a Purchase Order (P0) from the City. In the event that a Contractor is
awarded multiple sections, the Contractor must provide the City with the order in which the
awarded sections will be addressed by the pre-construction meeting and will be responsible for
completing the sections in that order per the requirements listed in Section 2.2 of the ITB upon
receipt of P0. Please note that the Middle Beach section is partially grant funded and should be
completed first to meet the grant timeframe requirements.
ITB 268-2013TC—Addendum 1
lune 21,2013
That said, the amount of days between the completion of one section and the commencement
of another section has been revised to seven(7)days.
Q12. Will the contractor be allowed to plant during Turtle season?
A. Yes,the awarded Contractor(s)will be allowed to plant during turtle season.
Q13. Page #5 section of General Conditions, subsection 1.1 "SEALED BiDS: An original, five copies
and one(1) electronic copy of the complete bid must be returned in order for the bid to be
considered for award" Second paragraph in bold letters state: "Facsimile, electronic or e-
mailed bids will not be accepted" Please explain.
A. The City shall not accept any bids submitted electronically or through facsimile. All bids must be
submitted in sealed packages to the Procurement Division office located on the third floor in
City Hall at 1700 Convention Center Drive,Miami Beach, Florida.
Q14. Please explain section 1.50 "DELIVERY TiME: Bidders shall specify in the attached Bid Form,
the guaranteed delivery time (in calendar days)for each item. Where in the bid form do you
want that information?
A. This information is not required by the Bidder and has been removed from the iTS.
Q15. Section 3.5.3 Invasive Exotic Removal Specification, Section C states that: "The use of
herbicides or the pruning of existing native vegetation, except as approved by the City, is
prohibited." Where will the contractor be allowed to use Herbicide to kill invasive exotic
vegetation and then remove it?
A. The use of herbicides will not be allowed for this project unless an awarded Contractor can
justify that its use is absolutely necessary for the completion of the work.The need for herbicide
use will be evaluated by the City on a case-by-case Oasis during construction and approved only
as appropriate.
Q16. Will the City of Miami Beach provide names of closes landfill disposal site for Bio mass? Is
there a fee associated with disposal of plant material off site? Will dumpster be allowed to
collect plant material for disposal on site? Where is the closest approved disposal site?
A. The Contractor will be responsible for identifying a permitted disposal facility for the removed
vegetation and for paying the disposal fee associated with vegetation disposal at that facility...
The City will allow a permitted dumpster to be staged in close proximity to the work site for the
temporary collection of removed plant material. However, the Contractor will be responsible for
permitting the dumpster through the City's Public Works Department, Sanitation Division,
including, but not limited to, paying the minimum sidewalk bond or security deposit associated
with this process.
Q17. Under project specifications for Pioneer Zone Species: Sea Oats, (Uniola paniculata) is
specified to be grown in 96 cell trays. Will the city accept larger material that is grown in 72
cell trays which will provide a much larger plant plug than a 96 cell?
A. The City will accept larger cell sizes.Additionally,sea oats shall be graded before delivery so that
each cell shall have no less than two individual seedlings to be accepted, Or, single plant cells
will require two per hole.
ITB 268-2013TC—Addendum 1
June 21,2013
•
Q18. In reference to plant height you are requesting plants to be 6"to 12"planted height,however
a 6" plant that needs to be planted 6" deep as per your planting methods section F,will be
completely buried. Please clarify.
A. The City is aware that smaller plants may be buried when planted according to the specifications
provided and has elected this planting methodology based on its success in past habitat
restoration projects of similar scope.
Q19. Section 3.5.2 Diversity species list 5 species of diversity plants one grass and 4 vines. Is the
contractor allowed to choose which vines are to be planted?
A. All the fisted species in each category must be represented in the planting palette;however,the
Contractor may select the proportions of these, within the defined specifications, based on
species pricing and availability.
Q20. Section 3.5.4 Planting Specifications sub section D Plant Spacing calls for 2/3 grasses.and 1/3
vines. Can the contractor choose how many vine species will be planted from the list provided
or will all the vines listed must be planted.
A. See Question 19.
Q21. Will there be an allowance for diversity plant substitution if the species is not readily available
at time of planting?
A. No, there will not be an allowance for diversity plant species substitution if the species is not
readily available at the time of planting. —a
Q22. Will there be a time allowance to contract grow the plant material for this project?
A. No. The City believes that there is sufficient time for contract production of each of the listed
pioneer zone species and pioneer zone diversity species, if necessary. Palms and strand zone
species must be purchased and will be subject to the market.
Q23. Can the City of Miami Beach provide and estimated cost to obtain a fire hydrant meter and
-- - — - - - —water.usage_cost? _ —_—_-- __- ...- -_... - .
A. The City of Miami Beach fire hydrant meter fee is $600, part of which is a deposit for water
usage to be deducted at a rate of$4.36/1,000 gallons. The City will return the unused water
usage deposit balance or request that the Contractor pay water usage costs above the deposit
amount when the fire hydrant meter account Is closed at the conclusion of the project.
Q24. Can Maintenance irrigation for dune plants be waived in lieu of.Hydrating gel?
A. Hydrating gels should not be used for this project.
Q25. Section 3.5.8 PERMITS: mentions that the contractor will be responsible for obtaining and
paying permits to Miami Dade Code Compliance fees and Public Works Department Right-of
Way permit. Please elaborate on the cost of each permit, the requirements to obtain the
permits,and where are the permits issued.
A. The awarded Contractor(s) will be required to obtain a Right-of-Way permit from the City's
Public Works Department office (1700 Convention Center Drive, 4th Floor), but this City permit
fee will be waived, Additional approval and/or fees may be required if the awarded
Contractor(s) elect(s) to place a construction dumpster in close proximity to the work site or to
use of Parking Department or Parks and Recreation Department facilities for staging of material
or equipment;however,these are determined on a case-by-case basis.
ITB 268-2013TC—Addendum 1
June 21,2013
•
As a result,Section 3.5,8 is revised as follows:
The Contractor shall obtain and pay for any permits required for execution of the work, except
for the Florida Department of Environmental Protection (FDEP)Coastal Construction Control Line
(CCCL)field permit which will be acquired by the City. The City of Miami Beach will waive City
permit fees; -: . , - -• . ' - - -- - _. r- _ •__ - _ -
fee-s. Public Works Department Right-of-Way permits will be required.
Q26. Please provide copies of the FDEP and CCCL permits.
A. The City will be securing the FDEP permit once the Contractor(s)have been selected.
Q27. Is it mandatory to have an employed arborist if we have other qualified
biologist/horticulturist with over twenty years of experience in wetlands and natural areas
mitigation/restoration?
A. Some trimming may be necessary to remove non-native and invasive vegetation and the City
requires that all trimming be conducted under the supervision of an ISA-certified arborist. ••
However, the awarded Contractor(s) can subcontract with an arborist on a consulting basis as
long as any trimming that must be conducted as part of this project is conducted under the
supervision of the iSA-certified arborist.
Q28. A •• • •• •- • ••• •-niraL_e_quipm.ent that ran bp used for the exotic
removal(e.g., use of a grubber or other such equipment)?
A. No, However, the Contractor must demonstrate to the City's satisfaction that the type of
mechanical equipment selected for the removal of non-native invasive vegetation can be used
carefully with minimal impact to the existing adjacent native dune vegetation.
Q29. Please clarify the intent of page#29, Does the "Cost per Unit" include plant cost, installation,
irrigation and warranty?
_A. The Cost per Unit includes the total cost of the plant cost, the cost of the installation;
maintenance, and warranty. Initial and maintenance irrigation/watering per work section is
included as a separate line item in the ITB Price Form and should be priced separately,
0,30. Please provide your anticipated project schedule and explain how it relates to the liquated
damages clause.
A. Guidance on project schedule was provided in response to 0,11 of this addendum. Failure to
complete the work within the allotted completion times provided per work section in Section
2.2 of the ITB may result in the successful bidder being assessed liquidated damages in the
amount of $2,000 per calendar day beyond each completion period, or the additional cost
incurred by the City for any and all costs associated with the work performed by a secondary
contractor.
cerel
Theo Carrasco, Ph.D.,CPPO, CPPB
Senior Procurement Specialist
!TB 268-2013TC—Addendum 1
June 21,2013
INVITATiON TO BID ITB
DUNE RESTORATION SERVICES
ITB #268-2013-TC
_ . _ -. _ -ITBiss.u.ance Date:.June_4,_.20..1.3..�--
ITB Opening Date: June 25, 2013 AT 3:00 P.M.
CONTACT PERSON:
Theo Carrasco, Ph.D., CPPO, CPPB, Senior Procurement Specialist
PROCUREMENT DIVISION
1700 Convention Center Drive, Miami Beach, FL 33139
www.miamibeachfl.gov
MIAMIBEACH
P
•
-_. MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DIVISION PUBLIC NOTICE
Tel:305-673.7000 ext.6230,Fax:786-394-4624
Invitation to Bid No. 268-2013-TC
DUNE RESTORATION SERVICES
Sealed bids will be received by the City of Miami Beach Procurement Division, 3rd Floor, 1700
Convention Center Drive, Miami Beach, Florida, 33139, until 3:00 p.m. on June 25, 2013.
ANY BIDS RECEIVED AFTER 3:00 P.M. ON June 25, 2013, WILL BE RETURNED TO THE
BIDDER UNOPENED, AND WILL NOT BE CONSIDERED. THE RESPONSIBILITY FOR
SUBMITTING BIDS BEFORE THE STATED TIME AND DATE IS SOLELY THE RESPONSIBILITY
OF THE BIDDER. THE CITY WILL NOT BE RESPONSIBLE FOR DELAYS CAUSED BY MAIL,
COURIER SERVICE,OR ANY OTHER ENTITY OR OCCURRENCE.FACSIMILE,ELECTRONIC,
OR E-MAILED BIDS WILL NOT BE ACCEPTED.
PURPOSE: The purpose of this bid is to establish a contract, by means of sealed bids, with a
qualified landscape and/or dune restoration contractor(s), to renovate the coastal dune in the four
• (4) sections,as specified herein.
PRE-BID MEETING:A site visit followed by a Pre-bid conference is scheduled for June 12,2013,at
10:00 a.m. at the following address:
City of Miami Beach
City Hall -4th Floor
City Manager's Large Conference Room
1700 Convention Center Drive
Miami Beach, Florida 33139
Attendance(in person or via telephone)to this Pre-bid meeting is encouraged and recommended as
a source of information, but is not mandatory. Bidders interested in participating in the pre-bid
submission meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America)
(2)Enter the MEETING NUMBER:8982915#(note that number is followed by the pound key)
Bidders who are interested in participating via telephone,please send an e-mail to Theo Carrasco at
theocarrasco @miamibeachfl.gov, expressing your intent to participate via telephone at least one
business day in advance of the meeting.
CONTACT PERSON: Any questions or clarifications concerning this Invitation to Bid shall be
submitted to the Procurement Division in writing to Theo Carrasco, by e-mail:
theocarrasco a,miamibeachfl.gov,or facsimile:786-394-4624 with a copy to the City Clerk's Office,
Rafael E. Granado via e-mail: RafaelGranado @miamibeachfl.gov;or facsimile:786-394-4188. The
Bid title/number shall be referenced on all correspondence. All questions or requests for clarification
must be received no later than seven (7)calendar days prior to the scheduled Bid opening date. All
responses to questions/clarifications will be sent to all prospective bidders in the form of an
ITB 268-2013TC
June 25,2013 2
addendum.
The City utilizes Public Purchase for automatic notification of bid opportunities and document
fulfillment, This system allows contractors to register online and receive notification of new bids,
amendments and awards.Contractors with Internet access should review the registration options at
the following website:https://wvvw.pub licpurchase.com/gems/register/contractor/register.
The City also utilizes BidNet for automatic notification of bid opportunities and document fulfillment.
This system allows vendors to register online and receive notification of new bids,amendments and
awards.Vendors with Internet access should review the registration options at the following website:
https://www.fioridabidsystem.com/Member/default.asp
To request this material in accessible format,sign language interpreters, information on access for
persons with disabilities, and/or any accommodation to review any document or participate in any
city-sponsored proceeding, please contact 305-604-2489(voice)or 305-673-7218(TTY)5 days in
advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BiD IS SUBJECT TO THE
FOLLOWING ORDINANCES/RESOLUTIONS,WHICH MAYBE FOUND ON THE CITY OF MIAMI
BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll,aspx?id=23510
CONE OF SILENCE--ORDINANCE NO. 2002-3378
• CAMPAIGN CONTRIBUTIONS BY CONTRACTORS ORDINANCE NO. 2003-3389.
• CODE OF BUSINESS ETHICS--RESOLUTION NO.2000-23879.
•' DEBARMENT PROCEEDINGS --ORDINANCE NO. 2000-3234.
• PROTEST PROCEDURES --ORDINANCE NO, 2002-3344.
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES--ORDINANCE NO.2002-3363
• LIViNG WAGE ORDINANCE—ORDiNANCE NO, 2010-3682
• EQUAL BENEFITS ORDINANCE—ORDINANCE NO.2005-3494
• LOCAL PREFERENCE FOR MIAMI BEACH-BASED CONTRACTORS—ORDINANCE NO.
2003-3413 AND ORDINANCE NO. 2011-3747.
_ .._ __. ._ . .P_REFERENCE_F.OR_FLORIDA_SMALL:B.USiNESSES.OWNED.AND.CONT.ROLLED._BY.__.___._..__
VETERANS AND TO STATE CERTIFIED SERVICE-DISABLED VETERAN BUSINESS
ENTERPRISES—ORDINANCE NO.2011-3748.
This bid is not to be construed as an offer by the City of Miami Beach. Bidders interested in
pursuing this opportunity are urged to make such investigations and evaluations as they deem
advisable, and to reach independent conclusions concerning statements made in this bid and any
Addendum or Addenda issued pursuant thereto.
THE CITY OF MIAMi BEACH RESERVES THE RIGHT TO ACCEPT ANY BID DEEMED TO BE IN
THE BEST INTEREST OF THE CITY,OR WAIVE ANY IRREGULARITY AND/OR INFORMALITY
IN ANY BID, OR REJECT ANY AND/OR ALL BIDS.
Theo Carrasco, Ph.D., CPPB, CPPO
Senior Procurement Specialist
ITB 268-2013TC
June 25,2013 3
‘,..„ MIAMtE. .EACH
City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
• PROCUREMENT DIVISION
Tel:305-673-7000 ext.6230,Fax:786.394.4624
INVITATION TO BID (ITB) No. 268-2013TC
DUNE RESTORATION SERVICES
NOTICE TO PROSPECTIVE BIDDERS
NO BID
If not submitting a bid at this time, please detach this sheet from the bid documents, complete the
information requested, and return to the address listed above.
NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED:
Our company does not handle this type of product/service.
We cannot complete the work-within the tim l irrthhe-bnudgeted
amount.
We cannot.
Our company is simply not interested in bidding at this time.
Not responding due to untimely payments on previous construction projects awarded.
OTHER. (Please specify)
We do do not—want to be retained on your mailing list for future bids for this type or product and/or
service.
Signature:
Title:
Company:
Note: Failure to respond, either by submitting a bid or this completed form, may result in your company
being removed from our vendors list.
ITB 268-2013TC •
June 25,2013 4
DUNE RESTORATION SERVICES
BID #268-2013-TC
1.0 GENERAL CONDITIONS
1.1 SEALED BiDS:An original,five(5)copies,and one(1)electronic copy of the complete bid,
must be returned in order for the bid to be considered for award. All bids are subject to the
conditions specified in these General Conditions, and in the attached Special Conditions,
Minimum Specifications, and Bid Proposal Form.
The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title
to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive,
Miami Beach, Florida 33139. Facsimile, electronic, or e-mailed bids will not be
accepted.
1.2 EXECUTION OF BID: The bid must contain a manual signature of an authorized
representative in the space provided on the Bid Form. Failure to properly sign the bid shall
invalidate same, and it shall NOT be considered for award. All bids must be completed in
pen and ink or typewritten. No erasures are permitted. if a correction is necessary,draw a
single line through the entered figure and enter the corrected figure above it. Corrections
must be initialed by the person signing the bid. Any illegible entries, pencil bids, or
corrections not initialed will NOT be tabulated.
1.3 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price
and extended total,when requested. Prices must be stated in units of quantity specified in
the bidding specifications. In case of discrepancy in computing the amount of the bid, the
UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid
(unless otherwise stated in Special Conditions). Discounts for prompt payment award, if
made,will be in accordance with terms and conditions stated herein. Each item must be bid
separately, and no attempt is to be made to tie any item or items in with any other item or
items. Cash or quantity discounts offered will not be a consideration in determination of
award-of bid(s)�- - -- - - -
1.4 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes.
1.5 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid
prices,and extensions.and all instructions pertaining to supplies and services. Failure to do
so will be at the bidder's risk.
1.6 CONDITION AND PACKAGING: It is understood and agreed that any item offered or
shipped as a result of this Bid shall be the latest new and current model offered (most
current production model at the time of this Bid). All containers shall be suitable for storage
or shipment, and all prices shall include standard commercial packaging.
1.7 UNDERWRITERS` LABORATORIES: Unless otherwise stipulated in the Bid, all
manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing
where such has been established by U.L.for the item(s) offered and furnished.
1.8 CITY'S RIGHT TO WAIVE OR REJECT BIDS: The City Commission reserves the right to
iTB 268-2013TC
June 25, 2013 5
waive any informalities or irregularities in this Bid;or to reject all bids, or any part of any bid,
as it deems necessary and in the best interest of the City of Miami Beach.
1.9 EQUIVALENTS: If a bidder offers makes of equipment or brands of supplies other than
those specified in the Bid specifications, he must so indicate in his bid. Specific article(s)of
equipment/supplies shall conform in quality, design and construction with all published
claims of the manufacturer.
The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding
other than the specified brands, and shall indicate ANY deviation from the specifications as
listed in the Bid. Other than specified items offered requires complete descriptive technical
literature marked to indicate detailed conformance with specifications, and MUST BE
INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS
INFORMATION.
Lacking any written indication of intent to quote an alternate brand or model number,the bid
will be considered as a bid in complete compliance with the Bid specifications.
Note as to Brand Names: Catalog numbers,manufacturers'and brand names,when listed,
are informational guides as to a standard of acceptable product quality level only and should
not be construed as an endorsement or a product limitation of recognized and legitimate
manufacturers. Bidders shall formally substantiate and verify that product(s) offered
conform with or exceed quality as listed in the specifications.
1.10 NON-CONFORMANCE TO CONTRACT CONDITIONS:Items may be tested for compliance
with specifications. Items delivered, not conforming to specifications, may be rejected and
returned at the bidder's expense. These items,as well as items not delivered as per delivery
date in bid and/or purchase order, may be purchased by the City, as its discretion, on the
open market. Any increase in cost may be charged against the bidder. Any violation of
p
these stipulations may also result in the bidder's name being removed from the City's
contractor list.
1.11 SAMPLES:Sample fit when required;'must be furnished free of expense and,,-i no
destroyed, will upon request, be returned at the bidder's expense. Bidders will be
responsible for the removal of all samples furnished within (30)days after bid opening. All
samples will be disposed of after thirty(30)days. Each individual sample must be labeled
with the bidder's name. Failure of the bidder to either deliver required samples,or to clearly
identify samples may be reason for rejection of the bid.Unless otherwise indicated,samples
should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami
Beach, Florida, 33139.
1.12 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be
met), show number of days (in calendar days) required to make delivery after receipt of
purchase order, in space provided. Delivery time may become a basis for making an award.
Delivery shall be within the normal working hours of the City using Department, Monday
through Friday, excluding holidays.
1.13 INTERPRETATIONS: Any questions concerning the Bid conditions and specifications
should be submitted, in writing,to the City's Procurement Division to Theo Carrasco,e-mail:
theocarrasco(�miamibeachfl.gov or facsimile: 786-394-4624.
ITB 268-2013TC
June 25,2013 6
1.14 BID OPENING:All bids received after the date,time, and place specified in the Bid,will be
returned to the bidder unopened, and will not be considered. The responsibility for
submitting bids before the stated time and date is solely the responsibility of the bidder. The
City will not be responsible for delays caused by mail, courier service,or any other entity or
occurrence. Facsimile, electronic, or e-mailed bids will not be accepted.
1.15 INSPECTION,ACCEPTANCE &TITLE: Inspection and acceptance will be at destination,
unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the
responsibility of the successful bidder until acceptance by the City, unless foss or damage
results from the gross negligence or willful misconduct of the City.
If any equipment or supplies supplied to the City are found to be defective,or to not conform
to the specifications,the City reserves the right to cancel the order upon written notice to the
seller, and return the product, at the bidder's expense.
1.16 PAYMENT: Payment will be made by the City after the items have been received,inspected,
and found to comply with Bid specifications,free of damage or defect,and properly invoiced:
1.17 DISPUTES: In case of any doubt or difference of opinion as to the items and/or services(as
the case may be) to be furnished hereunder, the decision of the City shall be final and
binding on all parties.
1.18 LEGAL REQUIREMENTS: The bidder shall be re.uired to corns( with all federal,State of
Florida,Miami-Dade County,and City of Miami Beach codes, laws,ordinances,and/or rules
and regulations that in any manner affect the items covered herein (collectively, Applicable
Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way
be a cause for relief from responsibility.
1.19 PATENTS&ROYALTIES:The bidder shall indemnify and save harmless the City of Miami
Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any
nature or kind,including cost and expenses for,or on account of,any copyrighted;patented,
- - or-unpatented-invention.,-pr-ocess,or:.article.manufactured.ar..used_in.th.e..performance ofthe..
contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and
agreed, without exception,that the bid prices shall include all royalties or cost arising from
the use of such design, device, or materials in any way involved in the work.
1.20 OSHA: The bidder-warrants to the City that any work, services, supplies, materials or
equipment supplied pursuant to this Bid shall conform in all respects to the standards set
forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to
comply with this condition will be deemed breach of contract.Any fines levied because of
inadequacies to comply with this condition shall be borne solely by the bidder.
1.21 SPECIAL CONDITIONS:Any and all Special Conditions that may vary from these General
Conditions shall have precedence.
1.22 ANTI-DISCRIMINATION: The bidder certifies that he/she is in compliance with the non-
discrimination clause contained in Section 202, Executive Order 11246, as amended by
Executive Order 11375, relative to equal employment opportunity for all persons without
regard to race, color, religion, sex or national origin.
ITB 268-2013TC
June 25, 2013 7
1.23 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign
language interpreters, information on access for persons with disabilities, and/or any
accommodation to review any document or participate in any city-sponsored proceeding,
please contact 305-604-2489(voice), 305-673-7524(fax)or 305-673-7218(TTY)five days
in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
1.24 QUALITY:All materials used for the manufacture or construction of any supplies,materials
or equipment covered by this Bid shall be new. The items bid must be new, of the latest
model, of the best quality, and the highest grade workmanship.
1.25 LIABILITY,INSURANCE,LICENSES AND PERMITS:Where bidders are required to enter
or go on to City of Miami Beach property to deliver materials or perform work or services as
a result of the Bid,the bidder will assume the full duty,obligation and expense of obtaining
all necessary licenses, permits, and insurance, and assure all work complies with all
Applicable Laws.The bidder shall be liable for any damages or loss to the City occasioned
by negligence of the bidder, or his/her officers, employees, contractors, and/or agents,for
failure to comply with Applicable Laws.
1.26 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE: Bid Bonds,
when required, shall be submitted with the bid in the amount specified in the Special
Conditions. After acceptance of the bid,the City will notify the successful bidder to submit a
_ performance bond and certificate of insurance in the amount specified in the Special
• Conditions.
1.27 DEFAULT: Failure or refusal of a bidder to execute a contract upon award,or withdrawal of
a bid before such award is made, may result in forfeiture of that portion of any bid surety
required as liquidated damages incurred by the City thereby;or,where surety is not required,
failure to execute a contract as described above may be grounds for removing the bidder
from the City's bidder's list.
•
1.29 BILLING INSTRUCTIONS: Invoices,unless otherwise indicated,must show purchase order
numbers and shall be submitted to the ordering City department.
1.30 NOTES TO CONTRACTORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving
hours are Monday through Friday, excluding holidays, from 8:30 a.m. to 5:00 p.m.
1.31 SUBSTITUTIONS:The City WILL NOT accept substitute shipments of any kind. The bidder
is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned
at the bidder's expense.
1.32 FACILITIES:The City,through its City Manager or his/her authorized designee,reserves the
right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal
notice.
1.33 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation
•
for contract award in accordance with City of Miami Beach Ordinance No.2002-3344,which
ITB 268-2013TC
June 25,2013 8
` n I
establishes procedures for bid protests. Protest not timely made pursuant to the
requirements of Ordinance No. 2002-3344 shall be barred.
1.34 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If a bidder is in doubt as to
the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the
bidder must submit to the City, at least seven (7)calendar days prior to the scheduled Bid
opening date, a request for clarification. NO QUESTIONS WILL BE RECEIVED
VERBALLY OR AFTER SAID DEADLINE.
Any interpretation of the Bid, including, without limitation, responses to questions and
request for clarification(s)from bidders,will be made only by Addendum duly issued by the
City. in the event of conflict with the original specifications,the Addendum shall supersede
such specifications,to the extent specified. Subsequent Addendum shall govern over prior
Addendum only to the extent specified.The bidder shall be required to acknowledge receipt
of any and all Addendum, by signing in the space provided in the Bid Form. Failure to
acknowledge Addendum may deem a bid non-responsive.
The City will not be responsible for explanations, interpretations, or answers to questions
made verbally or in writing by any City representative, unless issued by the City via formal
written Addendum to this Bid.
Any questions or clarifications concerning the Bid shall be submitted in writing to the
Procurement Division to Theo Carrasco via email: theocarrasco( miamibeachfl.gov or
facsimile 786-394-4624, with a copy to the City Clerk, Rafael E. Granado, via email:
rafaelgranado @miamibeachfl.gov or facsimile 786-394-4188.The Bid title/number shall be
referenced on all correspondence.
1.35 DEMONSTRATION OF COMPETENCY:
1) Pre-award inspection of the bidder's facility may be made prior to the award of contract.
2) Bids will only be considered from firms which are regularly engaged in the business of
providing the goods and/or services as described in this Bid.
3) Bidders musfi be able to-demdTistrate a-geod-record of performance.fora'-reasonable.
period of time, and have sufficient financial capacity,equipment,and organization to ensure
that they can satisfactorily perform the services if awarded a contract under the terms and
conditions of this Bid.
4) The terms "equipment and organization", as used herein shall, be construed to mean a
fully equipped and well established company in line with the best business practices in the
industry, and as determined by the City of Miami Beach.
5)The City may consider any evidence available regarding the financial,technical,and other
qualifications and abilities of a bidder, including past performance(experience), in making
an award that is in the best interest of the City.
6)The City may require bidders to show proof that they have been designated as authorized
representatives of a manufacturer or supplier which is the actual source of supply. In these
instances,the City may also require material information from the source of supply regarding
the quality, packaging, and characteristics of the products to be supply to the City. Any
material conflicts between information provided by the source of supply and the information
contained in the bidder's bid may render the bid non-responsive.
ITB 268-2013TC
June 25, 2013 9
7) The City may, during the period that the contract between the City and the successful
bidder is in force, review the successful bidder's record of performance to ensure that the
bidder is continuing to provide sufficient financial support, equipment, and organization as
prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by
the City,the City may place said contracts on probationary status and implement termination
procedures if the City determines that the successful bidder no longer possesses the
financial support,equipment,and organization which would have been necessary during the
bid evaluation period in order to comply with the demonstration of competency required
under this subsection.
1.36 DETERMINATION OF AWARD:The City Commission shall award the bid to the lowest and
best bidder. In determining the lowest and best bidder, in addition to price, there shall be
considered the following:
• The ability, capacity and skill of the bidder to perform the contract.
• Whether the bidder can perform the contract within the time specified,without delay
or interference.
• The character, integrity, reputation, judgment, experience and efficiency of the
bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with Applicable Laws relating to
the contract.
1.37 ASSIGNMENT:The successful bidder shall not assign,transfer,convey,sublet or otherwise
dispose of the contract, including any or all of its right,title or interest therein,or his/her or its
power to execute such contract, to any person, company or corporation, without the prior
written consent of the City.
1.38 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses,
permits, and inspection fees required under the contract;and shall comply with all Applicable
_Laws._.----__-_-
1.39 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes,
other State agencies may purchase from the resulting contract, provided the Department of
Management Services, Division of Procurement, has certified its use to be cost effective and
in the best interest of the State. Bidders have the option of selling these commodities or
services certified by the Division to the other State agencies at the agencies'option.
1.40 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically
listed in this Bid from the successful bidder. However, items that are to be a"Spot Market"
Purchase may be purchased by other methods (i.e. Federal, State or local contracts).
1.41 ELIMINATION FROM CONSIDERATION: This bid shall not be awarded to any person or
firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as
surety or otherwise upon any obligation to the City.
1.42 ESTIMATED QUANTITIES: Estimated quantities or estimated dollars, if provided, are for
City guidance only. No guarantee is expressed or implied as to quantities or dollars that will
be used during the contract period. The City is not obligated to place any order for a given
ITB 268-2013TC
June 25,2013 10
amount subsequent to the award of this Bid. Estimates are based upon the City's actual
needs and/or usage during a previous contract period. The City may use said estimates for
purposes of determining whether the low bidder meets specifications.
• 1.43 COLLUSION: Where two (2) or more related parties each submit a bid or bids for any
contract, such bids or bids shall be presumed to be collusive. The foregoing presumption
may be rebutted by presentation of evidence as to the extent of ownership, control and
management of such related parties in the preparation and submittal of such bid or bids.
"Related parties" means bidders or the principals thereof which have a direct or indirect
ownership interest in another bidder for the same contract, or in which a parent company or
the principals thereof of one(1) bidder have a direct or indirect ownership interest in another
bidder for the same contract. Bid or bids found to be collusive shall be rejected.
Bidders who have been found to have engaged in collusion may also be suspended or
debarred, and any contract resulting from collusive bidding may be terminated for cause.
1.44 DISPUTES: In the event of a conflict between the Bid documents,the order of priority of the
documents shall be as follows:
• Any contract or agreement resulting from the award of this Bid; then
• Addendum issued for this Bid, with the latest Addendum taking precedence;then
® The Bid; then
• The bidder's bid in response to the Bid.
1.45 REASONABLE ACCOMMODATION: in accordance with the Title I!of the Americans with
Disabilities Act, any person requiring an accommodation at the Bid opening because of a
disability must contact the Public Works Department at(305) 673-7080.
1.46 GRATUITIES: Bidders shall not offer any gratuities,favors, or anything of monetary value to
any official, employee, contractor, or agent of the City, for the purpose of influencing
consideration of this Bid.
1.47 SIGNED BID CONSIDERED AN OFFER:The signed bid shall be considered an offer on the
part of the bidder,which offer shall be deemed accepted upon award of the bid by the City
Commission. In case of default on the part of the successful bidder, after such acceptance,
the City may procure the items or services from other sources and hold the.bidder
responsible for any excess cost occasioned or incurred thereby.
1.48 TIE BIDS: In accordance with Florida Statues Section 287.087,regarding identical tie bids,
preference will be given to bidders certifying that they have implemented a drug free work
place program. A certification form will be required at the time of bid submission.
1.49 PUBLIC ENTITY CRIMES (PEG): A person or affiliate who has been placed on the
convicted contractor list following a conviction for public entity crimes may not submit a bid
on a contract to provide any goods or services to a public entity, may not submit a bid on a
contract with a public entity for the construction or repair of a public building or public work,
may not submit bids on leases of real property to public entity, may not be awarded or
perform work as a contractor,supplier, sub-contractor,or consultant under a contract with a
public entity, and may not transact business with any public entity in excess of the threshold
!TB 268-2013TC
June 25,2013 11
amount provided in Sec. 287.017, for CATEGORY TWO fora period of 36 months from the
date of being placed on the convicted contractor list.
1.50 DELIVERY TiME: Bidders shall specify in the attached Bid Form, the guaranteed delivery
time (in calendar days) for each item. It must be a firm delivery time; no ranges (for
example, 12-14 days)will be accepted.
1.51 CONE OF SILENCE: This Bid is subject to the "Cone of Silence" in accordance with
Ordinance No.2002-3378. A copy of all written communication(s)regarding this bid must be
filed with the City Clerk via e-mail at RafaelGranado cr,miiamibeachfl.gov
PURSUANT TO THE CITY'S CONE OF SILENCE ORDINANCE, AS CODIFIED IN
SECTION 2-486 OF THE CiTY CODE, BIDDERS ARE ADVISED THAT ORAL
COMMUNICATIONS BETWEEN THE BIDDERS,OR THEIR REPRESENTATIVES AND 1)
THE MAYOR AND CITY COMMISSIONERS AND THEIR RESPECTIVE STAFF; OR 2)
MEMBERS OF THE CITY'S ADMINISTRATIVE STAFF (INCLUDING BUT NOT LIMITED
TO THE CiTY MANAGER AND HiS STAFF); OR 3) EVALUATION COMMITTEE
MEMBERS, IS PROHIBITED.
1.52 TERMINATION FOR DEFAULT: If the successful bidder shall fail to fulfill in a timely
manner, or otherwise violate, any of the covenants, agreements, or stipulations material to
the Bid and/or the contract entered into with the City pursuant thereto, the City shall
thereupon have the right to terminate the work and/or services then remaining to be
performed by giving written notice to the bidder of such termination, which shall become
effective upon receipt by the bidder of the written termination notice.
in that event,the City shall compensate the successful bidder in accordance with the term of
the contract for all work and/or services satisfactorily performed by the bidder prior to
termination, net of any costs incurred by the City as a consequence of the default.
Notwithstanding the above,the successful bidder shall not be relieved of liability to the City
for damages.sustained_by the City__by tue of any breach_of the contract.by__the_bidder,and d__._ __
the City may reasonably withhold payments to the successful bidder for the purposes of set
off until such time as the exact amount of damages due the City from the successful bidder
is determined.
The City may,at its discretion,provide reasonable"cure period"for any contractual violation
prior to termination of the contract; should the successful bidder fail to take the corrective
action specified in the City's notice of default within the allotted cure period, then the City
may proceed to terminate the contract for cause in accordance with this subsection 1.52.
1.53 TERMINATION FOR CONVENIENCE OF CITY: The City may, for its convenience,
terminate the work and/or services then remaining to be performed, at any time, by giving
written notice to the successful bidder of such termination, which shall become effective
thirty (30) days following receipt by bidder of such notice. In that event, all finished or
unfinished documents and other materials shall be properly delivered to the City. If the
contract is terminated by the City as provided in this subsection,the City shall compensate
the successful bidder in accordance with the terms of the contract for all and without cause
and/or any resulting liability to the City, work and/or services actually performed by the
successful bidder, and shall also compensate the bidder for its reasonable direct costs in
ITB 268-2013TC
June 25,2013 12
• assembling and delivering to City all documents. No compensation shall be due to the
successful bidder for any profits that the successful bidder expected to earn on the balanced
of the contract. Such payments shall be the total extent of the City's liability to the
successful bidder upon a termination as provided for in this subsection.
1.54 INSURANCE AND INDEMNIFICATION:
(See Check List for applicability to this contract)
The successful bidder shall be responsible for his work and every part thereof, and for all
materials,tools, appliances and property of every description, used in connection with this
particular project. The bidder shall specifically and distinctly assume,and does so assume,
all risks of damage or injury to property or persons used or employed on or in connection
with the work and of all damage or injury to any person or property wherever located,
resulting from any action or operation under the contract or in connection with the work. It is
understood and agreed that at all times the bidder is acting as an independent contractor,
and not as an agent or employees of the City.
The successful bidder, at all times during the full term of the contract, shall comply with the
following requirements:
No change or cancellation in insurance shall be made without thirty(30)days written notice
to the City of Miami Beach Risk Manager.
All insurance policies shall be issued by companies authorized to do business under the
laws of the State of Florida and these companies must have a rating of at least B+:VI or
better per Best's Key Rating Guide, latest edition.
Original signed certificates of insurance, evidencing such coverages and endorsements as
required herein, shall be filed with and approved by the City is Risk Manager before work is
started. The certificate must state Bid Number and Title. Upon expiration of the required
insurance,the successful bidder must submit updated certificates of insurance fares long a
•
period as any work and/or services are still in progress.
it is understood and agreed that all policies of insurance provided by the bidder are primary
coverage to any insurance or self-insurance the City of Miami Beach possesses that may
apply to a loss resulting from the work and/or services performed in this contract.
All policies issued to cover the insurance requirements herein shall provide full coverage
from the first dollar of exposure. No deductibles will be allowed in any policies issued on this
contract unless specific safeguards have been established to assure an adequate fund for
payment of deductibles by the insured and approved by the City's Risk Manager.
The liability insurance coverage shall extend to and include the following contractual
indemnity and hold harmless agreement:
The vendor shall furnish to the Department of Procurement, City of Miami Beach, 1700
Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of
Insurance which indicate that insurance coverage has been obtained which meets the
requirements as outlined below:
lTB 263-2013TC
June 25,2013 13
A. Worker's Compensation Insurance for all employees of the vendor as
required by Florida Statute 440.
B. Commercial General Liability Insurance on a comprehensive basis,in
an amount not less than $500,000 combined single limit per
occurrence for bodily injury and property damage. City of Miami
Beach must be shown as an additional insured with respect to
this coverage.
C. Automobile Liability Insurance covering all owned, non-owned and
hired vehicles used in connection with the work, in an amount not less
than $500,000 combined single limit per occurrence for bodily injury
and property damage.
All insurance policies required above shall be issued by companies authorized to do
business under the laws of the State of Florida, with the following qualifications:
The company must be rated no less than"B"as to management,and no less
than "Class V" as to financial strength, by the latest edition of Best's
Insurance Guide, published by A.M. Best Company, Oldwick,New Jersey,or
its equivalent, subject to the approval of the City Risk Management Division.
or
The company must hold a valid Florida Certificate of Authority as shown in
the latest"List of All Insurance Companies Authorized or Approved to Do
Business in Florida" issued by the State of Florida Department of
Insurance and are members of the Florida Guaranty Fund.
Certificates will indicate no modification or change in insurance shall be made without
thirty(30) days in advance notice to the certificate holder.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE
3rd FLOOR
MIAMI BEACH, FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability
and obligation under this section or under any other section of this agreement.
The foregoing indemnity shall apply to any and all claims and suits other than claims and
suits arising out of the gross negligence or willful misconduct of the City of Miami Beach,its
officers, agents, and employees.
The bidder will notify its insurance agent without delay of the existence of the Hold Harmless
Agreement contained within this contract, and furnish a copy of the Hold Harmless
Agreement to the insurance agent and carrier.
ITB 268-2013TC
June 25, 2013 14
The bidder will obtain and maintain contractual liability insurance in adequate limits for the
sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement
from any and all claims arising out of this contractual operation.
The bidder will secure and maintain policies of subcontractors. All policies shall be made
available to the City upon demand.Compliance by the contractor and all subcontractors with
the foregoing requirements as to carrying insurance and furnishing copies of the insurance
policies shall not relieve the contractor and all subcontractors of their liabilities and
obligations under any section of this contract. Bidder shall be as fully responsible to the City
for the acts and omissions of the subcontractor and of persons employed by it as it is for
acts and omissions of persons directly employed by it.
Insurance coverage required in these specifications shall be in force throughout the contract
term.Should the successful bidder fail to provide acceptable evidence of current insurance
within seven days of receipt of written notice at any time during the contract term, the City
shall have the right to consider the contract in default and proceed to terminate same,
Please note that the City of Miami Beach is self-insured.Any and all claim payments made
from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the
Florida Constitution, and any other applicable Statutes.
1.55 MODIFICATION/WITHDRAWALS OF BIDS:A bidder may submit a modified bid to replace
all or any portion of a previously submitted bid up until the bid due date and time,
M-cT ifications received after the bid due date and time wi(TNO e consi ere .
Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due
date or after expiration of 120 calendar days from the opening of bids without a contract
award, Letters of withdrawal received after the bid due date and before said expiration date
and letters of withdrawal received after contract award will NOT be considered,
1.56 EXCEPTIONS TO BiD: Bidders are strongly encouraged to thoroughly review the
specifications and all conditions forth in this Bid. _Bidders who fail to satisfy_ the
requirements in this Bid, may be deemed non-responsive and receive no further
consideration. Should your proposed bid not be able to meet one (1) or more of the
requirements set forth in this Bid and you are proposing alternatives and/or exceptions to
said requirements, you must notify the Procurement Office, in writing, at least five(5)days
prior to the deadline for submission of bids. The City reserves the right to revise the scope
of services via Addendum prior to the deadline for receipt of bids.
1.57 FLORIDA PUBLIC RECORDS LAW: Bidders are hereby notified that all Bid including,
without limitation, any and all information and documentation submitted therewith, are
exempt from public records requirements under Section 119.07(1), Florida Statutes, and s.
• 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an
intended decision or until thirty (30) days after opening of the bids,whichever is earlier.
1.58 MIAMI BEACH BASED CONTRACTORS:A preference will be given to a responsive and
responsible Miami Beach-based contractor,who is within five percent(5%)of the lowest and
best bidder, an opportunity of providing said goods or contractual services for the lowest
responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted
prices of two (2) or more Miami Beach-based contractors constitute the lowest bid for a
ITB 268-2013TC
June 25, 2013 15
competitively bid purchase, and such bids are responsive and otherwise equal with respect
to quality and service, then the award shall be made to the Miami Beach-based contractor
having the greatest number of its employees that are Miami Beach residents.Whenever,two
or more Miami Beach-based contractors have the same number of its employees that are
Miami Beach residents,then the award shall be made to the Miami Beach-based contractor
who is certified by Miami-Dade County as a Minority or Women Business Enterprise.
1.59 VETERAN BUSINESS ENTERPRISES: The City shall give a preference to a responsive
and responsible bidder which is a small business concern owned and controlled by a
veteran(s) or which is a service-disabled veteran business enterprise, and which is within
five percent(5%) of the lowest and best bidder, by providing such bidder an opportunity of
providing said goods or contractual services for the lowest responsive bid amount.
Whenever, as a result of the foregoing preference, the adjusted prices of two (2)or more
bidders which are a small business concern owned and controlled by a veteran(s) or a
service-disabled veteran business enterprise constitute the lowest bid pursuant to an bid or
oral or written request for quotation, and such bids are responsive, responsible and
otherwise equal with respect to quality and service, then the award shall be made to the
service-disabled veteran business enterprise.
ITB 268-2013TC
June 25, 2013 16
DUNE RESTORATION SERVICES
BID # 268-2013-TC
2.0 SPECIAL CONDITIONS
2.1 PURPOSE:The purpose of this bid is to establish a contract, by means of sealed bids,with
a qualified landscape and/or dune restoration contractor(s),to renovate the coastal dune in
the four(4) sections, as specified herein.
2.2 COMPLETION TIME:All work is to be completed within the number of days assigned per
section from the date when work begins in that section, as follows:
• South Beach A 30 days
• South Beach B 60 days
• Middle Beach 90 days
• North Beach 90 days
In the event a contractor is awarded multiple sections,the contractor cannot allow more than
fifteen (15) days to elapse from the completion of one section and the commencement of
work in the next section.
2.3 METHOD OF AWARD:
Staff Review/Recommendation
The lowest responsive,responsible bidder meeting all terms,conditions,and specifications
of the ITB will be recommended for award per location, or in its entirety, as deemed in the
best interest of the City. in considering award recommendation,in addition to price,the City
may, at its sole discretion, consider any other applicable factor that may be deemed to
impact the successful completion of the project or that,otherwise, may be in the interest of
the City. Veterans and local preferences,as detailed herein,will be applied as applicable in
the tabulation of bid prices received. In the review of bids received and consideration of
award,—the City reserves tfie-right-to-waive nonmaterial-irregularities-ortechnicalities-in-a-bid---- ---received.
City Manager's Review
After considering the staff recommendation for award,the City Manager shall exercise his
due diligence and recommend to the Mayor and City Commission the bid that the City _
Manager deems to be in the best interest of the City.
City Commission Authority
The City Commission shall consider the City Manager's recommendation(s) and, may
approve or reject the City Manager's recommendation(s). In any case,the Mayor and City
Commission shall select(and may authorize value engineering)with the bidder(s)which the
Mayor and Commission deem to be in the best interest of the City pursuant to the
determination of award criteria of lowest and best bid. The City Commission may also reject
all bids received.
The selection or approval by the City Commission shall not constitute a binding
contract between the City and the selected or approved bidder(s). A binding contract will
ITB 268..2013TC
June 25, 2013 17
exist upon the completion as determined by the Administration, the City Attorney's
Office form approving the contract or contracts, and the Mayor and City Clerk or their
respective designees signing the contract(s)after the selected or approved bidder(s)has(or
have) done so. Only the executed contract(s)will be binding on the contracting parties.
2.4 PAYMENT: Invoices for payment will be submitted monthly. Invoices will be subject to
verification and approval by Property Management, Contract Administrator, or his/her
designated representative.
2.5 SHIPPING TERMS: Prices shall include freight to City's premises, and shall be F.O.B.
Destination. The successful bidder shall hold title to the goods until such time as they are
delivered, installed and accepted by an authorized City representative.
2.6 PRICES SHALL BE FIXED AND FIRM: If the bidder is awarded a contract under this bid,
the prices quoted by the bidder In the Bid Form shall remain fixed and firm.
2.7 REFERENCES (NOTE: PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE
FORM): Each bid must be accompanied by a minimum of two (2) references of clients,
which represent established business relationships of approximately two(2)or more years.
Reference shall include the name of the company,a contact person,the telephone number
and e-mail address. Should this information be omitted, the City reserves the right to
request the omitted information.
2.8 ADDITIONS/DELETIONS OF FACILITIES: N/A
2.9 LIQUIDATED DAMAGES: Failure to complete work within the specified time may result in
the successful bidder being assessed liquidated damages in the amount of$2,000 per
calendar day beyond the completion periods for each project,or the additional cost incurred
by the City for any and all costs associated with the work performed by a secondary
contractor.
_ ._-- ._--__2.10__.WARRANTY/GUARANTEEL See_Section3.5.7_......- -_—._—.-.--_--__-.__ __----.-----._......_---.-
2.11 HOURLY RATE: N/A
2i2 PARTS AND SUPPLIES AT COST: N/A
2.13 COMPLETE PROJECT REQUIRED: These specifications describe the various items or
classes of work required, enumerating or defining the extent of same necessary, but failure
to list any items or classes under scope of the several sections shall not relieve the
contractor form furnishing, installing or performing such work where required by any part of
these specifications, or necessary to the satisfactory completion of the project.
2.14 PURCHASE OF ITEMS NOT LISTED WITHIN THIS BID: N/A
2.15 MIAMI-DADE/STATE CONTRACTS: N/A
2.16 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami
Beach. As contract employees of the City, all employees will be required to adhere to the
ITB 268-2013TC
June 25,2013 18
City's"Service Excellence"standards and expected to conduct themselves in a professional,
courteous and ethical manner in all situations.The successful bidder's employees must work
as a cooperative team of well-trained professionals, and must serve the public with dignity
and respect.All business transactions with the City will be conducted with honesty,integrity,
and dedication.
2.17 EQUAL BENEFITS ORDINANCE: Bidders are advised that any contract awarded pursuant
to this Invitation to Bid shall be subject to the applicable provisions of Ordinance No.2005-
3494, entitled "Requirement for City Contractors to Provide Equal Benefits for Domestic
Partners (the "Ordinance")." The Ordinance applies to all employees of a Contractor who
work within the City limits of the City of Miami Beach, Florida; and the Contractor's
employees located in the United States, but outside of the City of Miami Beach limits,who
are directly performing work on the contract within the City of Miami Beach.
All bidders shall complete and return, with their bids, the "Declaration: Non-
discrimination in Contracts and Benefits"form contained herein.
The City shall not enter into any contract unless the bidder certifies that such firm does not
discriminate in the provision of Benefits between employees with Domestic Partners and
employees with spouses and/or between the Domestic Partners and spouses of such
employees.Contractors may also comply with the Ordinance by providing an employee with
the Cash Equivalent of such Benefit or Benefits, if the City Manager or his designee
determines that the contractor has made reasonable yet unsuccessful effort to provide Equal
Benefits.The contractor shall complete and return the"Reasonable Measures Application"
contained herein, and the Cash Equivalent proposed.
It is important to note that Contractors are considered in compliance if Contractor provides
benefits neither to employees' spouses nor to employees' Domestic Partners.
Attached to this Bid please find the following documents that need to be returned to
the City with your with your bid, of if omitted as part of your bid submission,within
five (5) calendar days after receipt of written request from the City:
- - --. -- Declaration Nondiscrimination in_.Contracts_and_Benefits_For.m__._._.____.__..-._._.__ . _......
® Reasonable Measures Application Form
• Substantial Compliance Authorization Form
2.18 LIVING WAGE REQUIREMENTS:Pursuant to Section 2-408 of the Miami Beach City Code,
as same may be amended from time to time, Proposers shall be required to pay all
employees who provide services pursuant to this Agreement, the hourly living wage
commencing with City fiscal year 2012-13 (October 1, 2012), the hourly living rate will be
$11.28/hr with health benefits, and $12.92/hr without benefits.
The living wage rate and health care benefits rate may, by Resolution of the City
Commission be indexed annually for inflation using the Consumer Price Index for all Urban
Consumers(CPI-U)Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau
of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three
percent(3%). The City may also, by resolution,elect not to index the living wage rate in any
particular year, if it determines it would not be fiscally sound to implement same (in a
particular year).
1TB 268-2013TC
June 25,2013 19
Bidders/Proposers'failure to comply with this provision shall be deemed a material breach
under this ITB/RFP, under which the City may, at its sole option, immediately deem said
bidder/proposer as non-responsive, and may further subject bidder/proposer to additional
penalties and fines, as provided in the City's Living Wage Ordinance, as amended. The
attached Living Wage Certification form must be executed and submitted as part of your
bid/proposal,or if omitted,within five(5)calendar days upon receipt of request from the City.
Should the Mayor and City Commission decide to index the Living Wage rates in September
of 2013, then the City will notify all contractors/vendors subject to the Living Wage
requirements, of such living wage increase;whether the proposed increase will result in a
proportionate increase to their contract rates/cost; and; if yes, what are the requested
revised billing rates.
ITB 268-2013TC
June25, 2013 20
DUNE RESTORATION SERVICES
BID # 268-2013-TC
3.0 MINIMUM SPECIFICATIONS
3.1 GENERAL: Contractor shall be responsible for furnishing all labor, machinery, tools,
means of transportation, supplies, equipment, materials, and services necessary for the
restoration of dunes specified in Section 3.5 below. Contractor shall be licensed to pull all
permits necessary to successfully complete the work.
Following the restoration project,Contractor shall be responsible for the maintenance during
the one-year warranty period.
3.2 MINIMUM REQUIREMENTS:
• Bidders must have completed a minimum of two (2) projects of similar scope and
scale within approximately the last five (5)years.
3.3 PERSONNEL/MANAGEMENT CONDITIONS
3.3.1 Company must have a person on staff as a full-time employee with a Bachelor's
degree in horticulture, agronomy, or a related field; or, be recognized as a Florida
Certified Landscape Contractor through the Florida Nurseryman and Growers
Association.
3.3.2 Company must have an International Society of Arboriculture (I.S.A.) Certified
Arborist with approximately a minimum of five (5) years of experience with South
Florida trees on staff as a full-time employee.
3.4 BID FORMAT: Bid packages must contain the following documents, each fully completed,
and signed as required. Bid packages which do not include all required documentation, or
-- - --
do-not-have-the-appropriate-signatures on-each-document-;-may-be deemed at-the-City's sole .-- - —
discretion to be non-responsive. The City reserves the right to request any documentation
omitted, with exception of the Bid Proposal Form. Bidder must submit the documentation
within two (2) calendar days upon request from the City, or the bid shall be deemed non-
responsive. Non-responsive bid packages will receive no further consideration. Please
include in your bid submittal: a
• All forms required by the ITB fully completed and signed.
• Statement of Qualifications of Bidder: Outline in detail the experience and
qualifications of the business entity, and its capability to provide the services as
outlined in this Invitation to Bid. Bidders are to provide a list of dune restoration
projects similar in size and scope completed approximately in the past five(5)years.
3.5 SCOPE OF WORK:
3.5.1 LOCATION: All project locations are referenced to intersections of numbered city
streets with the beach.
(TB 268-2013TC
June 25,2013 21
The project locations include the following four (4) sections. Should the street
intersection occur in the middle of an established section of dune,that entire section
of dune shall be included in the bid.
• South Beach A(Government Cut to 3rd Street)
• South Beach B (14th to 23rd Streets)
• Middle Beach (23rd to 47th Streets)
• North Beach (64th to 79th Streets)
3.5.2 PROJECT SPECIFICATIONS: Contractors are to bid on the following activities:
Removal and disposal of nonnative and invasive native plant species(See Section
3.5.7).
Provide,install, maintain,and warrant survival of Florida native coastal dune plants.
Contractors are requested to bid on the following plant species per the estimated
quantities of each species category provided for each project section:
Pioneer zone species:Sea oats,(Uniola paniculata)in 96 cell liner size with 6 to 12
inches planted height.The estimated quantity of pioneer zone species to be planted
for the North Beach section is 24,890;for the Middle Beach section is 22,300;forthe
South Beach A section is 2,950; and, for the South Beach B section is 1,980.
Pioneer zone diversity species: Dune panic grass (Panicum amarum), shore
paspalum (Paspalum vaginatum),Virginia dropseed (Sporbolus Virginicus), beach
bean (Canavalia maritime), railroad vine (ipomea pes caprea), and beach
morninglory(lpomea imperati)in 72 cell liner size.The estimated quantity of pioneer
zone diversity species to be planted for the North Beach section is 8,296, for the
Middle Beach section is 7,440; for the South Beach A section is 990; and, for the
• South Beach B section is 670.
- -Palmettos:-Saw palmettos(-Serenoa-repens;-silver variety)in 3-gallon-sizenhinirnurrt-- -- —
18 inches height, 12 inches spread.The estimated quantity of palmetto species to be . -
planted for the North Beach section is 315, for the Middle Beach section is 90; for
the South Beach A section is 35; and, for the South Beach B section is 10.
Strand zone species: White indigo berry (Randle aculeata), coastal cocoplum
(Chrysobalanes icaco"horizontal"variety),bay cedar,(Suriana maritime}, blackbead
(Pithecellobium keyensis), marlberry(Ardisia escalonioides),sea lavender(Argusia
gnaphalodes), golden beach creeper(Ernodea litorallis) in 3 gallon size, minimum
12 inches height, 12 inches spread.The estimated quantity of strand zone species to
be planted for the North Beach section is 377, for the Middle Beach section is 110;
for the South Beach A section is 40; and, for the South Beach B section is 10.
it is incumbent upon the Contractors to visit and thoroughly inspect the sites of
proposed work prior to bidding. Aerial photographs may not be current and cannot
be relied upon. Bid prices should be based on best estimates of total area occupied
by invasive plants, square footage of area to be replanted,and must be inclusive of
all materials, labor, equipment, supervision, mobilization, demobilization, overhead
ITB 268-2013TC
June 25,2013 22
and profit, insurance, permits, and taxes to complete the work. The lowest
responsive, responsible bidder meeting all terms, conditions, and specifications of
the ITB will be recommended for award per location, or in its entirety, as deemed in
the best interest of the City.
The Primary Contractor will be responsible for oversight of all work and all survival
guarantees.
Conditions on site at the time of planting may necessitate modification of the planting
design and number of planting units required.
3.5.3 INVASIVE EXOTIC REMOVAL SPECIFICATIONS
A. TARGETED SPECIES: The Contractor shall be responsible for the physical
removal of all vegetative mass, including leaves, stems, and trunks, plus all
gross roots of Category I and If Invasive Exotic Pest Plants, as identified by the
Florida Exotic Pest Plant Council(FLEPPC),including but not limited to Hawaiian
seagrape (Scaevola taccada), Brazilian pepper (Shinus terebinthifolis), and
Australian pine (Casuarina equ/setifolia).
B. PLANT DISPOSAL:All removed plant mass shall be legally disposed of off-site;
no shredding or chipping will be allowed.
C. NATIVE SPECIES TO BE PROTECTED: The worksites include a mixture of
native dune species and targeted non-native pest species. 1 he Contractor shall -
take all necessary precautions to ensure that the existing native dune vegetation
is not impacted during the invasive exotic removal efforts.The use of herbicides
or the pruning of existing native vegetation, except as approved by the City, is
prohibited.
D. REMOVAL METHODS: The removal of smaller and medium sized-exotic
clusters should be done by hand cutting and digging to completely remove roots.
__..___.._ .._.___.__. __._._..__._Mechanized equipment_maybe_used when it is possible to gain access from the
upland side without impact to the existing dune.Mechanized equipment will also
be permitted on the soft sands of the beach, on the boardwalk, or on the
beachwalks. All use of mechanized equipment must first be coordinated and
approved with the City when obtaining the City Right-of-Way permit for this
project. Rope and post fencing and sand fencing may be temporarily removed for
access, but must be restored upon completion of each section.The Contractor
shall replace rope and post fencing and/or sand fencing damaged during
invasive exotic removal efforts in-kind at no cost to the City.
E. INVASIVE EXOTIC REMOVAL MAINTENANCE INTERVALS: The Contractor
shall be responsible for maintaining cleared areas free of seedlings and
resprouts for the one (1) year warranty period. Maintenance events shall be
conducted at quarterly intervals throughout the warranty period to hand-remove
seedlings or root sprouts. •
3.5.4 PLANTING SPECIFICATIONS
A. PLANT QUALITY:The Contractor_shall provide nursery grown plants that are of
Florida#1,or superior quality, pursuant to Florida Department of Agriculture and
ITB 268-2013TC
June 25,2013 23
Consumer Services (FDACS) Division of Plant Industry Grades and Standards
(http://www.freshfromf lorida.com/pi/pubs.html). All plants shall be true to the
growth habit of the species, and are to be fully rooted in the container, healthy,
vigorous,well branched,and densely foliated. Plants shall be free from physical
damage, or conditions that would interfere with thriving growth, and free of
disease, insects, or insect eggs and larvae. The City shall inspect all plants
supplied by the Contractor and may reject plants that do not meet these
specifications.
•
•
B. PLANT SIZES: Three (3) gallon strand zone species and palmettos shall be a
minimum of 12 inches in height and 12 inches spread,except coastal cocoplum,
which shall be a minimum of 12 inches in height and 18 inches spread.
C. ANTITRANSPIRANT:Strand zone species and palmettos shall be treated after
delivery and prior to installation with application of an antitranspirant at
manufacturers recommended application rate.
D, PLANT SPACING - PIONEER ZONE SPECIES AND DIVERSITY SPECIES:
Sea oats and pioneer zone species shall be installed to cover all areas cleared of
exotics at an average spacing of 18 inches on center,to within 18 inches of the
perimeter of undisturbed native vegetation. Sea oats shall comprise 75 percent
of the species mix with the remainder comprised of approximately two thirds
grasses and one third vines.
E. PLANT SPACING — STRAND ZONE SPECIES AND PALMETTOS: Cleared
areas less than 100 square feet shall not be replanted. Cleared areas less than
1,000 square feet shall be planted only with pioneer zone species. Areas
exceeding 1,000 square feet shall be planted with five (5) saw palmettos
clustered toward the upland side in a random pattern, but no less than five (5)
feet on center. An additional six(6) units of mixed strand zone species will be
installed in clusters of two (2) or three (3). Larger areas will be planted in
proportion to this ratio of five (5) palmettos and six (6) strand zone plants per
approximate 1,000 square feet.
F. PLANTING METHODS: Pioneer zone species will be installed with the top of the
rootball no less than six (6) inches below finished grade. Fertilizer should be
placed into the hole before the plant is introduced.
Palmettos and Strand species will be installed with the top of the rootball no less
than four (4) inches below finished grade. Plant shall be removed from the
container by inverting the container and supporting the rootball as the container
is pulled off. Pots should be cut as necessary to minimize disturbance of fragile
roots. Pulling the plants out of the containers by the stems will be cause for
•
rejection of the plant.
After digging a hole to the necessary depth, add one half of the fertilizer and
incorporate it into the soil before inserting the plant. Twist the rootball to seat it
before backfilling. After backfilling to cover two thirds of the rootball, add the
remaining fertilizer in a ring before completely filling the planting hole.
ITS 268-2013TC
June 25, 2013 24
3.5.5 FERTILIZATION: All plants shall be fertilized at the time of planting with Everris,
Suncote, E98435 16-9-12 (see composition below)with minors 90 day release, or
approved equivalent.Seven (7)grams(1 teaspoon)shall be placed into the planting
hole of Pioneer zone species before initial watering.
Composition:
Total Nitrogen 16%
Soluble potash 12%
Available phosphate 9%
Sulfur 5.4%
Magnesium 1.3%
Iron .46%
Manganese .06%
Copper .05%
Zinc .05%
Boron .02%
Molybdenum .02%
Strand zone species shall be fertilized at the time of planting by inclusion of 210
grams (one-half cup), one half into the planting hole before installation of the plant
and one half distributed in a ring around the nursery rootball after backfilling the hole
to cover two-thirds of the rootball height.
X5:6—IRRCG-ATfON
A. WATER SUPPLY:The Contractor will be solely responsible for providing a water
source for irrigation.The City may permit the installation of fire hydrant meters in
accessible locations in South, Middle, and North Beach for filling water tank
trucks. However, the Contractor is solely responsible for paying for their
installation and coordinating their installation with the City when obtaining the
City Right-of-Way permit for this project. When not in use by the Contractor,
these meters must remain locked to prevent unauthorized use.
B. INITIAL WATERING: Pioneer zone plants sha(I be watered in at the time of -- -planting to set the roots. No further irrigation will be required except when it is
determined by the contactor to be necessary to ensure survival of the plants to
meet the criteria below. Strand zone plants and palmettos shall be watered
initially using a jetting wand to consolidate the backfill soil and ensure that there
are no air pockets surrounding the nursery rootball.
C. MAINTENANCE WATERING:The goal of supplemental irrigation is to promote
the establishment of a self sustaining root system, rather than to wet the nursery
rootball.The Contractor(s)shall determine the need for the additional irrigation to
meet the required plant survival criteria, and include a proposed irrigation plan
with the bid. The proposed irrigation plan must include a detailed description of
the anticipated number of irrigation events, the equipment, labor and irrigation
methodology proposed for the maintenance irrigation. If the City, as part of the
Contract,approves the plan,The Contractor will be responsible for all aspects of
the maintenance irrigation, including compliance with all environmental
permitting regulations, requirements, and conditions stated in the permits.The
!TB 268-2013TC
June 25, 2013 25
cost of all anticipated maintenance irrigation shall be included in the installation
unit cost pricing schedule with the Bid.
The City requires a minimum watering schedule for strand zone species of once
every four(4)days for three(3)weeks then once(1)per week for five(5)weeks,
then as needed as determined by observation to achieve minimum survival
criteria.
3.5.7 SURVIVAL CRITERIA AND REPLANTING
A. INITIAL PLANTING: Plants not living at the end of 30 days will be rejected,and
shall be replaced.
B. ONE YEAR SURVIVAL WARRANTY: The Contractor shall guarantee that at
least 90%of all pioneer zone species and diversity species,and separately 90%
of all strand zone species and palmettos survive and are in healthy condition for
a period of one (1) year from the time of planting. Plants shall be deemed
surviving if they present vigorous new leaf growth and inspection of the root zone
demonstrates that new roots have migrated into the surrounding soil by no less
than four(4) inches.
C. The City shall periodically inspect all installed plants and notify the Contractor if it
is determined that the survival rate is not acceptable. Minimally,inspections will
be conducted approximately one (1) month, three (3) months, and ten (10)
---- - rnoritlis ftsrVan-tin-rWitt-in th-iirrty(30")zlays ofreceipt of notificat n abythe City,
the Contractor shall install additional plants, to achieve the acceptable level of
plant survival.
3.5.8 PERMITS: The Contractor shall obtain and pay for any permits required for
execution of the work,except for the Florida Department of Environmental Protection
(FDEP)Coastal Construction Control Line(CCCL)field permit which will be acquired
by the City. The City of Miami Beach will waive City permit fees; however, the
_Contractor will be responsible to pay for.Miami-Dade Code Compliance pl_ian_c_e fees. Public
Works Department Right-of-Way permits will be required. y --+
ITB 268-2013TC
June 25,2013 26
DUNE RESTORATION SERVICES
BiD #268-2013-TC
City of Miami Beach ITB Price Form
The TOTAL BASE BID amount includes the all-inclusive total cost for the work specified in this bid,consisting of
furnishing all materials,labor,equipment,supervision,mobilization,demobilization,warranty,overhead and profit,
insurance,permits,and taxes to complete the work to the full intent as shown or indicated in the contract
documents. Any or all alternates,if applicable,may be selected at the City's sole discretion and based on funding
availability. Bidders must submit this iTB Price Form fully completed,including Sections 1 and 2,as part of the Bid
response.Failure to do so shall deem the Bidder nonresponsive. In the event of arithmetical errors between the
division totals and the total base bid,the Bidder agrees that the total base bid shall govern. In the event of a
discrepancy between the numerical total base bid and the written total base bid,the written total base bid shall
govern.In absence of totals submitted for any division cost,the City shall interpret as no bid for the division,which
may disqualify bidder.
PROJECT: ITB 268-2013TC-Dune Restoration Services
COMPANY NAME:
Section 1-Bid Proposal Summary
Est.
Quantity Cost
North Beach(64th to 79th Streets)
Pioneer Zone Species(Planting, Maintenance and Warranty) 24,890 1,?Sa,Ut)
Pioneer Zone Diversity Species(Planting,Maintenance and Warranty) 8,296 12. L./L{,0o
Palmettos(Planting, Maintenance and Warranty) 315 7 J )5,0c)
Strand Zone Species(Planting, Maintenance and Warranty) _ 377 -71 5-110i 00
Removal and disposal of non-native and invasive plant species-1 Lot 1- 3 i 0Ot1,UO
Watering(initial and Maintenance)-1 Lot 1 I� UUd,Ctd
North Beach Subtotal: (1 SI7 L((4t J
Middle Beach(23rd to 47th Streets) _
Pioneer Zone Species(Planting, Maintenance and Warranty) 22,300 131 I./Tu.O0
Pioneer Zone Diversity Species(Planting, Maintenance and Warranty) 7,440 It 160,0c)
Palmettos(Planting, Maintenance and Warranty) 90 2 2 S-U,OC)
Strand Zone Species(Planting, Maintenance and Warranty) 110 2_t-2.C33tiJd
- - - -- --Removal and-dispos-al-of-non-riative--and invasive plant-species---1 Lot-•--— - - --- ---•--1 -� -U(S6t�d..- -
Watering(Initial and Maintenance)-1 Lot 1 1 .fit Odd,da
Middle Beach Subtotal: to0.0(0,j Ov
South Beach B(14th to 23`d Streets)
Pioneer Zone Species(Planting, Maintenance and Warranty) 2,950 7 751 U6
Pioneer Zone Diversity Species(Planting,Maintenance and Warranty) 990 22.2_[, 3-0
Palmettos(Planting, Maintenance and Warranty) 35 1.L .S ti vv
Strand Zone Species(Planting,Maintenance and Warranty) 40 1200;.)
Removal and disposal of non-native and invasive plant species-1 Lot 1 2,0 (5 c43,c
Watering(initial and Maintenance)-1 Lot 1 hi OOU,03
South Beach A Subtotal: La.(021,SO
South Beach A(Government Cut to 3rd Street)
Pioneer Zone Species(Planting, Maintenance and Warranty) 1,980 L(i g rcJ4 cad
Pioneer Zone Diversity Species(Planting,Maintenance and Warranty) 670 1( 67 f,00
Palmettos(Planting,Maintenance and Warranty) 10 3 5 c, { (}d
Strand Zone Species(Planting,Maintenance and Warranty) 10 3 Co Ub
Removal and disposal of non-native and invasive plant species-1 Lot 1 ZUJ
ITB 268-2013TC
June 25, 2013 27
•
Watering(Initial and Maintenance)—1 Lot 1 10,DUCI,Uc)
-
South Beach B Subtotal: 3 2 ,ud
Numerical Total Base Bid($)1 2.47.5-1/61, rd
Written Total Base Bid(dollars)2 TAO 14'. cJf c)AU,'ntev F,'VQ. C (' + e�fu
Section 2-Bidder's Affirmation i•C.thyCeeti•
Company: ,Cu.p . 't'df 1/Jq ,t wcnv .0 Cvrvrr'Ces .(1c,
Address: (1 o( Warden ) c kOl;J .,'k S'. J('tfr'eirc tec,c1,. FL 2.2`-Ivy
Telephone: $^(,„1.— Lj'-(. 02.yg
Email: C ask S��e,��'c 1,10,i-ect.j y, Car►-,
Signature: •
Title/Printed
Name: Pte r`Gi2nt ri'S \/ar K
Numerical totals should be written using numerical characters(e.g.,$1000.00).
2
Written totals should be spelled out(e.g.,one thousand dollars).
FAILURE TO SUBMIT THIS FORM WITH BID WILL RESULT IN BEING DEEMED NONRESPONSIVE.
•
ITB 268-2013TC
June 25,2013 28
. , I
•
ITB 268-2013TC-Dune Restoration Services
The following section is requested FOR INFORMATIONAL PURPOSES ONLY. Bidders should fully complete this form
identifying specific plants to be planted per species including a unit and cost per unit. Should any bidder fail to submit
this form fully completed,the City will request that the omitted information be provided within three(3)calendar
days upon request from the City. Failure to provide the City with the omitted information within three(3)calendar
days after the Bidder has received the request from the City may result in your bid being deemed non-responsive and
disqualified from further consideration. Bidders may insert additional lines as necessary.
Unit Cost per Unit
Pioneer Zone Species
Pioneer Zone Diversity Species
Palmettos
---- -Strand-Zone-Species._.....- - - -- -- - ---- -- -- ---- .-.._-. - ---— --- -
ITB 268-2013TC
June 25,2013 29
DUNE RESTORATION SERVICES
BID #268-2013-TC
INSURANCE CHECK LIST
XXX 1. Workers°Compensation and Employer's Liability per the Statutory limits of the state of
Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability$500,000.00 per
occurrence for bodily injury property damage to include Premises! Operations;
Products, Completed Operations and Contractual Liability. Contractual Liability and
Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance
requirements"of specifications).
XXX 3. Automobile Liability-$500,000 each occurrence-owned/non-owned/hired automobiles
included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must
be stated on the certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
Fire Legal Liability $ .00
Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty(30) days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the bid number and title
BiDDER AND INSURANCE AGENT STATEMENT:
We understand the Insurance Requirements of these specifications and that evidence of this
insurance may be required within five (5) days after bid opening.
rape rt'ar 4.i-er tQCk U er%;cPr CL-
Bidder I Signature of-Bidder
The City of Miami Beach is self-insured. Any and all claim payments made from self-
insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida
Constitution, and any other applicable Statutes.
ITB 268-2013TC
June 25, 2013 30
•
DUNE RESTORATION SERVICES
BID #268-2013-TC
CUSTOMER REFERENCE LISTING
Bidder's shall furnish the names,addresses, and telephone numbers of a minimum of six(6)firms or
government organizations for which the Bidders is currently furnishing or has furnished, similar
services.
1) Company Name D S C ei un R P L 1`P1 torc.*,1eiti
Address PO too'. 910 Pr 7,e.c-ce FL
Contact Person GQr\-€..
Telephone No. ` i --1- of HLI-S Fax No. 41-14S-
E-mail ni rn d n S e_,, ,
2) Company Name ill CAN I ` r -rfi-u,t &Ref=
Address 55\ �� �1��.�,��, �.k `J�v-«�-'f L 3 .
Contact Person "`� C__ -_ 1�0\n(i`
Telephone No. fin - $g- Oct S 1 Fax No. pc'$j
E-mail r■CK CCU Y`r-
3) Company Name 1 ' l kArrcl L0 ckn wl.d
Address l3 �S 1 �� �. W e4 RRAm, k `nr1-\ R- 33413
Contact Person C-bn -i nr
Telephone No. 0 - 64gL- \9" Fax No.,tot.-Lgi,-'74 6s
E-mail C�.rnP.S�.. E rn��A'L1.1\ Qa . CCU�'r1
J
ITB 268-2013TC
June 25, 2013 31
DUNE RESTORATION SERVICES
BID # 268-2013-TC
CUSTOMER REFERENCE LISTING (CONTD.)
4) Company Name —
Address
Contact Person
Telephone No. Fax No.
E-mail
5) Company Name
Address
Contact Person
Telephone No. Fax No.
E-mail
6) Company Name
Address
Confact-Person
-- -
Telephone No. Fax No.
E-mail
ITB 268-2013TC
June 25,2013 32
DUNE RESTORATION SERVICES
BID #268-2013-TC
• CONTRACTOR'S/ BIDDER'S QUESTIONNAIRE
NOTE: Information supplied in response to this questionnaire is subject to verification.
Inaccurate or incomplete answers may be grounds for disqualification from award of this
bid.
Submitted to The Mayor and City Commission of the City of Miami Beach, Florida:
By pup.rh`crr k4 )- Qr t. .y Sir tr�'r�s !-�c
Principal Office 6) c arth cc_ _Cc, r !<<`�+�er� �4�1, --� 3 410 Li
How many years has your organization been in business under your present business
name? l LI
Does your organization have current occupational licenses entitling it to do the work/service
contemplated in this Contract? Ve-f_
Please state license(s) type and number: 6 Cc,--.p t-t'c'tiil Q 1 1, I
Include copies of above licenses and certificates with bid.
Have you ever had a contract terminated due to failure to comply with contractual
specifications? /T
If so, where and why?
In-wh-at other lines-of business-are you financially interested-orengaged?^ ui - - -- --
Give references as to experience, ability, and financial standing �p e re4/`Pn c Jl ,
`d.pQn {€ +elf-
Is the business entity a Miami-Beach based Contractor?
Yes ( ) No (
If Yes, please submit a copy of a Business Tax Receipt issued by the City of Miami Beach, or
documentation to demonstrate that the headquarters is in the City of Miami Beach, or
documentation which proves that goods and/or contractual services are being produced or •
performed, as appropriate, in the City of Miami Beach.
ITB 268-2013TC
June 25, 2013 33
fG
Is the business entity owned by a certified service-disabled veteran,and or a small business owned
and controlled by veterans, as defined on Section 502 of the Veteran Benefit Health, and
Information Technology Act of 2-0'06, and cited in the Database of Veteran-owned Business?
Yes ( ) No (--(
Contractor Campaign Contribution(s):
a. You must provide the names of all individuals or entities (including your sub-consultants)
with a controlling financial interest. The term "controlling financial interest"shall mean the
ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any
corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall
mean any corporation, partnership, business trust or any legal entity.other than a natural
person.
Ckr'! \ - C)Cr
b. Individuals or entities Upeluding our sub-consultants) with a controlling financial interest:
have t.../have not contributed to the campaign either directly or indirectly, of a
candidate who has been elected to the office of Mayor or City Commissioner for the City of
Miami Beach. Please provide the name(s)and date(s)of said contributions and to whom
said contribution was made.
i HEREBY CERTIFY that the above answers are true and correct.
(SEAL)
(SEAL) •
•
ITB 268-2O13TC
June 25,2013 34
NA, IAMI BEACH
CITY OF MIAMI BEACH
DECLARATION: NONDISCRIMINATION IN CONTRACTS AND BENEFITS
Section 1. Contractor Information
let ire(et,:En�
Name of Company:-CU\p-2 n U(' W��f w�Y Name of Company Contact Person: CAt,'f yo,fr:
Phone Number -C—(t\"-��L(~cJ -1?T Fax Number: F(2 2-9 E-mail: Cy cc,^c-e___(-Uffr l'a•wti fie/Li y,cif\
Contractor Number(if known):
Federal ID or Social Security Number: Ste` Uq
Approximate Number of Employees in the U.S.: � (If 50 or less,skip to Section 4,date and sign)
Are any of your employees covered by a collective bargaining agreement or union trust fund'? Yeso
Union name(s):
Section 2.Compliance Questions
Question 1. Nondiscrimination-Protected Classes
A.Does your company agree to not discriminate against your employees,applicants for employment,
employees of the City,or members of the public on the basis of the fact or perception of a person's
membership in the categories listed below? Please note: a"YES" answer means your company
agrees it will not discriminate;a"NO"answer means your company refuses to agree that it will not
discriminate. Please answer yes or no to each category.
es_No [�5ex es No
•
Ego.lor-.. s N o • xual orientation ---_-- ---- — ._No -- -----
Creed fs_No El-Tender identity(transgender status) ▪ _No
[ ligion s_No EtD9 estic partner status s_No
ational origin s_No [ "I� rital status e _No
[A cestry Xs_No f Di ability
es- _No No
A e �`(es_No Q'�S/HIV status _
QHeight- - As_No O Height as_No
B. Does your company agree to insert a similar nondiscrimination provision in any subcontract you
enter into for the performance of a substantial portion of the contract you have with the City?Please
note:you ust answer this question, even if you do not intend to enter into any subcontracts.
es No •
•
•
•
1TB 268-2013TC
June 25,2013 35
Question 2. Nondiscrimination -Equal Benefits for Employees with Spouses and Employees with Domestic
Partners _
Questions 2A and 28 should be answered YES even if your employees must pay some or all of the
cost of spousal or domestic partner benefits.
A. Does your company provide or offer access to any benefits to employees with spouses or to
spouses-of employees that may be assigned to work on the City of Miami Beach contract?
G_Yes_No
B. Does your company provide or offer access to any benefits to employees with(same or opposite
sex)dome,sstic partners*or to domestic partners of employees that may be assigned to work on the
City of Mimi Beach contract?
--s'es No
*The term Domestic Partner shall mean any two (2)adults of the same or different sex,who have
registered as domestic partners with a government body pursuant to state or local law authorizing
such registration, or with an internal registry maintained by the employer of at least one of the
domestic partners.A Contractor may institute an internal registry to allow for the provision of equal
benefits to employees with domestic partner who do not register their partnerships pursuant to a
governmental body authorizing such registration,or who are located in a jurisdiction where no such
governmental domestic partnership exists.A Contractor that institutes such registry shall not impose
criteria for registration that are more stringent than those required for domestic partnership registration
by the City of Miami Beach
If you answered "NO" to.both Questions 2A and 2B, go to Section 4(at the bottom of this page),
complete and sign the form,filling in all items requested.
If you answered"YES"to either or both Questions 2A and 2B,please continue to Question 2C below.
C. Please check all benefits that apply to your answers above and list in the "other" section any
additional benefits not already specified.Note;some benefits are provided to employees because they
have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to
the spouse or domestic partner,such as medical insurance.
BENEFIT Yes for Yes for Employees No,this Documentation of this
Employees with with Domestic Benefit is Not Benefit is Submitted
Spouses Partners.. Offered _ with this Form
Health n/ € ❑ a •
Dental ❑ ❑ ram ❑
Vision ❑ ❑ a� o
•Retirer�rt"ant(Pe nibn "' -- ❑ a - ❑
401(k), etc.)
Bereavement ❑ ❑ 0
Family Leave ❑ — ❑ a" ❑
Parental Leave ❑ ❑ a
—
Employee Assistance ❑ ❑ ❑
Program
Relocation&Travel ❑ a ❑
Company Discount, ❑ ❑ ❑
Facilities&Events
Credit Union ❑ ❑ ❑ •
Child Care ❑ a 0" _ a
Other ❑ ❑ ❑ ❑
Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons outside your
control,(e.g.,there are no insurance providers in your area willing to offer domestic partner coverage)
you may be eligible for Reasonable Measures compliance.To comply on this basis,you must agree to
pay a cash equivalent, submit a completed Reasonable Measures Application with all necessary
attachments, and have your application approved by the City Manager,or his designee.
(TS 268-2013TC
June 25, 2013 36
•
Section 3, Required Documentation
YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C.Without
proper documentation, your company cannot be certified as complying with the City's Equal Benefits
Requirement for Domestic Partner Ordinance.For example,to documentmedical insurance submit a statement
from your insurance provider or a copy of the eligibility section of your plan document; to document leave
programs,submit a copy of your company's employee handbook.If documentation for a particular benefit does.
not exist,attach an explanation.
Have you submitted supporting documentation for each benefit offered? _Yes_No
Section 4. Executing the Document
I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct,
and that I am authorized to bind this entity contractually.
Executed this G day of 31/4--, - , in the year 2—cs 13 ,at Pt"Of'+ , ��-
City State-7(ji eckroke, 2.04c1
Signature Mailing Address
6 \rf urK t'tJir�r, • -C2�C� f F L
J 3 L/ ty
Name of Signatory(please P rint) City,ty,State Zi p Code
Pr•Pi7c,k
Title
•
•
ITB 268-2013TC
June 25, 2013 37
II
MIAM .BEAC
CITY OF MIAMI BEACH
REASONABLE MEASURES APPLICATION
Declaration: Nondiscrimination in Contracts and Benefits
Submit this form and supporting documentation to the City's Procurement Division ONLY IF
you:
a. Have taken all reasonable measures to end discrimination in benefits; and
b.Are unable to do so; and
• c. Intend to offer a cash equivalent to employees for whom equal benefits are not
available.
You must submit the following information with this form:
1. The names, contact persons and telephone numbers of benefits providers
contacted for the purpose of acquiring nondiscriminatory benefits;
2. The dates on which such benefits providers were contacted;
3. Copies of any written response(s)you received from such benefits providers,and
if written responses are unavailable, summaries of oral responses; and
4. Any other information you feel is relevant to documenting your inability to end
discrimination in benefits,including, but not limited to,reference to federal or state
laws which preclude the ending of discrimination in benefits.
I declare (or certify) under penalty of perjury under the laws of the State of Florida that the
foregoing is true and correct, and that l am authorized to bind this entity contractually.
Name of Company(please print) Mailing Address of Company
Signature City, State, Zip
Name of Signatory(please print) Telephone Number
Title !- e
ITS 268-2013TC
June 25, 2013 38