2015-29151 Reso RESOLUTION NO. 2015-29151
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
PURSUANT TO REQUEST FOR PROPOSAL (RFP) NO. 2015-178-WG FOR
INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES
(ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES, AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH COMMUNITEL, INC.,
AS THE SOLE RESPONSIVE PROPOSER; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH COMMUNITEL,
INC., UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, Request for Proposal No. 2015-178-WG (the RFP) was issued on May 14, 2015,
with an opening date of August 7, 2015; and
WHEREAS, a voluntary pre-proposal meeting was held on June 11, 2015; and
WHEREAS, the City received four (4) proposals from Communitel, Inc., City Cash, LLC., Cord
Financial Services and Payment Alliance International, Inc. ; and
WHEREAS, the proposals submitted by City Cash, LLC., Cord Financial Services and Payment
Alliance International, Inc., failed to meet to the minimum requirements and were therefore deemed non-
responsive.; and
WHEREAS, on July 6, 2015, the City Manager via Letter to Commission (LTC) No. 274-2015,
appointed an Evaluation Committee which convened on May 20, 2015 to consider the proposal received
by Communitel, Inc.; and
WHEREAS, the Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law; general information on the scope
of services, references, and a copy of the proposal; and
WHEREAS, the Committee was instructed to score and rank the proposal pursuant to the
evaluation criteria established in the RFP; and
WHEREAS, after reviewing all the submission and the Evaluation Committee's rankings, the City
Manager exercised his due diligence and is recommending that the Administration be authorized to enter
into negotiations with Communitel, Inc., as the sole responsive proposer
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the
recommendation of the City Manager, pursuant to Request for Proposals No. 2015-178-WG (the RFP),
for the Installation and Operation of Citywide Automated Teller Machines (ATM) at Various City-owned
Properties and Facilities; authorizing the Administration to enter into negotiations with Communitel, Inc.,
as the sole responsive proposer; and further authorizing the Mayor and City Clerk to execute an
Agreement with Communitel, Inc., upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this 30 day of 51)fe h16(2015....
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COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA,ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO
THE RANKING OF FIRMS, PURSUANT TO REQUEST FOR PROPOSAL(RFP) NO.2015-178-
WG FOR INSTALLATION AND OPERATION OF CITYWIDE AUTOMATED TELLER MACHINES
(ATM) AT VARIOUS CITY-OWNED PROPERTIES AND FACILITIES.
Key Intended Outcome Supported:
Ensure expenditure trends are sustainable over the long term
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
On May 6, 2015,the City Commission approved the issuance of the subject Request for Proposal.
The RFP was released on May 14, 2015. A pre-proposal conference to provide information to the
proposers submitting a response was held on June 11, 2015. On August 7, 2015, the City
received four(4) proposals from Communitel, Inc., City Cash, LLC., Cord Financial Services and
Payment Alliance International. The proposals submitted by City Cash, LLC., Cord Financial
Services and Payment Alliance International failed to meet to the minimum requirements and were
therefore deemed non-responsive.
On July 6, 2015, the City Manager appointed, via letter to Commission (LTC) No. 274-2015, an
Evaluation Committee which convened on September 18,2015,to consider the proposal received.
The Committee was instructed to score and rank the proposal pursuant to the evaluation criteria
established in the RFP. The results of the evaluation committee process were presented to the
City Manager for his recommendation to the City Commission.
After reviewing the submission and the Evaluation Committee's ranking of the proposal, the City
Manager recommends that the Mayor and the City Commission of the City of Miami Beach, Florida,
authorize the Administration to enter into negotiations with Communitel, Inc.,and further authorize
the Mayor and City Clerk to execute an agreement with Communitel, Inc., upon completion of
successful negotiations by the Administration.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
At its March 11, 2015, meeting, the Finance and Citywide Projects Committee recommended
releasing an RFP for qualified companies to bid on placement of ATM machines throughout the
City.
Financial Information:
I Source of I Amount Account
Funds: 1
2
Financial Impact Summary: This RFP is intended to be revenue generating and should not
create any operational costs for the City.
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
D:i•artment • ector A-si=tant City ►4 `Yer City M onager
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T:\AGE iA\2•15\Septem'-r\PROCUREMENT\RF- 015-178-WG ATM- mary.doc
MIAMIBEACH AGENDA ITEM R 7 J
DATE
MIAMBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSIO 4 MEMORANDUM
TO: Mayor Philip.Levine and Members of'I e City Commission
FROM: Jimmy L. Morales, City Manager 11 j4APIP_
DATE: September 30, 2015
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR PROPOSAL (RFP) NO. 2015-178-WG FOR INSTALLATION AND
OPERATION OF CITYWIDE AUTOMATED TELLER. MACHINES (ATM) AT
VARIOUS CITY-OWNED PROPERTIES AND FACILITIES.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
KEY INTENDED OUTCOME SUPPORTED
Build and maintain priority infrastructure with full accountability.
FUNDING
This RFP is intended to be revenue generating and should not create any operational costs for the
City.
BACKGROUND
At its March 11, 2015, meeting, the Finance and Citywide Projects Committee recommended releasing
an RFP for qualified companies to bid on placement of ATM machines throughout the City. The
Administration issued RFP 2015-178-WG to seek proposals from qualified firms interested in
partnering with the City for the installation and operation of citywide automated teller machines (ATM)
at various city-owned properties and facilities.
RFP PROCESS
On May 6, 2015, the City Commission approved the issuance of the subject Request for Proposal. The
RFP was released on May 14, 2015. A pre-proposal conference to provide information to the proposers
submitting a response was held on June 11, 2015. On August 7, 2015, the City received four (4)
proposals from Communitel, Inc., City Cash, LLC., Cord Financial Services and Payment Alliance
International. The proposals submitted by City Cash, LLC., Cord Financial Services and Payment
Alliance International failed to meet to the minimum requirements and were therefore deemed non-
responsive.
On July 6, 2015, the City Manager appointed, via letter to Commission (LTC) No. 274-2015, an
Evaluation Committee (the Committee), consisting of the following individuals:
• Raul Gonzalez, Leasing Specialist, Office of Real Estate, City of Miami Beach
• Matt Hollander, GM of the Convention Center
• Manny Marquez, Revenue Manager, Finance Department, City of Miami Beach
The following Alternates were also appointed:
• Bruce Lam berto, Engineering Assistant, Public Works Department, City of Miami Beach
• Allison Williams, Chief Accountant, Finance Department, City of Miami Beach
Commission Memorandum —RFP 2015-178-WG Installation and Operation of Citywide Automated
Teller Machines (ATM)at Various City-Owned Properties and Facilities
September 30, 2015
Page 2
The Committee convened on September 18, 2015, to consider the sole responsive proposal received.
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government in the Sunshine Law. The Committee was also provided
general information on the scope of services, references, and a copy of each proposal. The Committee
was instructed to score and rank the proposal pursuant to the evaluation criteria established in the RFP.
Proposer Experience and Qualifications, including Financial Capability 25
Approach and Methodology 15
Scope of Services 15
Public Benefit 15
The RFP also stipulated that additional points would be applied, if applicable pursuant to the City's
Veteran's Preference Ordinance. However, the proposer was not eligible for the veteran's preference.
The Committee discussed the proposer's qualifications, experience, and competence, and further
scored the proposer accordingly. The final ranking is as follows:
RFP#20115-178-WG Installation
and Operation of Citywide
Automated Teller Machines(ATM) LOW
at Various City-owned Properties Bruce Manny AGGREGATE
and Facilities Raul Gonzalez Ranking Lamberto Ranking Marquez Ranking TOTALS Rank
Communitel Inc. 92 1 100 1 99 1 3 1
In determining responsiveness and responsibility of the firm, the Procurement Department verified
compliance with the minimum requirements established in the RFP, financial capacity as contained in
the Dun & Bradstreet Supplier Qualifier Report, and past performance through client references
submitted by each proposer.
MANAGER'S DUE DILIGENCE
After reviewing the submission and the Evaluation Committee's ranking of the proposal, the City
Manager exercised his due diligence and is recommending that the Mayor and the City Commission
authorize the Administration to enter into negotiations with Communitel, Inc. The RFP is revenue
generating and should not create any operational costs for the City. Communitel, Inc., has proposed
9 9 Y P Y P P
42% of gross revenues be provided to the City.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,
Florida, approve the resolution accepting the recommendation of the City Manager, pursuant to Request
for Proposal (RFP) No. 2015-178-WG, for Installation and Operation of Citywide Automated Teller
Machines (ATM) at Various City-owned Properties and Facilities, authorizing the Administration to enter
into negotiations with Commmunitel, Inc.; and further authorizing the Mayor and City Clerk to execute an
agreeme,- with a successful firm upon completion of successful negotiations by the Administration.
JLM/ - :/MT/ D
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