2015-29179 Reso RESOLUTION NO. 2015-29179
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AMENDMENT NO. 1 TO AUTHORIZING THE
CITY MANAGER TO TERMINATE FOR CONVENIENCE THE PROFESSIONAL
SERVICES AGREEMENT WITH GANNETT FLEMING, INC., DATED APRIL 13,
2011, AND ENTERED INTO PURSUANT TO REQUEST FOR
QUALIFICATIONS NO. 2014-115-SR FOR DESIGN OF THE NEW WEST
AVENUE OVER COLLINS CANAL (THE PROJECT), AND, IN THE
ALTERNATIVE, THE EXISTING CONTRACT WITH GANNETT FLEMING, INC.,
AWARDED PURSUANT TO RFQ NO. 48-09/10 AND APPROVED PURSUANT
TO RESOLUTION NO. 2011-27642; SAID AMENDMENT, IN THE NOT TO
EXCEED AMOUNT OF $537,328.35, TO PROVIDE FOR DESIGN SERVICES
RELATED TO THE PROJECT; FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE THE AMENDMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, the West Avenue Bridge Project (Project) proposes to construct a new
bridge over the Collins Canal at West Avenue in order to help alleviate traffic congestion along
Alton Road and along 17th Street; improve transit, bicycle, and pedestrian mobility and safety;
provide a more direct connection to the Sunset Neighborhoods; and reduce the potential for
safety conflicts at the intersections of Dade Boulevard and Bay Road; and
WHEREAS, the Project is partially federally funded, which triggered the need for
complying with the National Environmental Policy Act (NEPA) and the completion of a Project
Development and Environment (PD&E) Study; and
WHEREAS, on April 13, 2011, the Mayor and City Commission approved Resolution No.
2011-27642, authorizing the Mayor and City Clerk to execute a Professional Services
Agreement with Gannett Fleming, Inc, (the Agreement), pursuant to Request for Qualification
No. 48-09/10, for the Project Development and Environment Study for the West Avenue Bridge
Project (Project), in the amount of $697,989.12; to be funded with Federal High Priority Project
funding previously appropriated in the Fiscal Year (FY) 2008/2009 Capital Budget; and
WHEREAS, part of the Federal High Priority Project funding previously appropriated in
the Fiscal Year(FY) 2008/2009 Capital Budget were used to fund the Agreement; and
WHEREAS, Request for Qualifications No. 2014-115-SR for Design of the New West
Avenue Bridge over Collins Canal was issued on May 28, 2014, with an opening date of July 9,
2014; and
WHEREAS, on September 10, 2014, the Mayor and City Commission approved and
authorized the Administration to enter into negotiation with the top-ranked proposer, Gannett
Fleming, Inc.; and
WHEREAS, on June 11, 2015, the agreement between the City of Miami Beach and
Gannett Fleming, Inc. for the Design of the New West Avenue Bridge over Collins Canal was
signed, in the amount of$537,328.35; and
WHEREAS, FDOT informed the City Manager that since they were not part of the
evaluation committee for RFQ No. 2014-115-SR, which resulted in the June 11, 2015
Agreement, they could not accept the selection of Gannett Fleming, Inc., and therefore the
Federal High Priority Project Funding could not be used; and
WHEREAS, to proceed with Design of the New West Avenue Bridge over Collins Canal,
and be able to use the remaining Federal High Priority Project Funding Previously Approved in
the Fiscal Year (FY) 2008/09 Capital Budget, FDOT would agree to allow the City to, and the
City Manager also recommends, amending the 2011 contract with Gannett Fleming, Inc., to
include design services for the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, approved and authorized the City Manager to
negotiate Amendment No. 1 authorizing the City Manager to terminate for convenience the
Professional Services Agreement with Gannett Fleming, Inc., dated April 13, 2011, and entered
into pursuant to Request for Qualifications No. 2014-115-SR for design of the new West Avenue
over Collins Canal (the Project) and, in the alternative, the existing contract with Gannett
Fleming, Inc., awarded pursuant to RFQ No. 48-09/10 and approved pursuant to Resolution No.
2011-27642; said amendment in the not to exceed amount of$537,328.35, to provide for design
services related to the project; further authorized the Mayor and City Clerk to execute the
amendment upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this /°T day of 2015.
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T:IAGENDA\2015\October\PUBLIC WORKS\West Ave Bridge-RESO.doc
APPROVED AS TO
FORM&LANGUAGE'
&FOR ECU
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Date
City Attorney
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida,Approving And Authorizing The
Mayor And City Clerk To Execute An Amendment Of The Current Professional Services Agreement With Gannett
Fleming For The Project Development And Environment Study For The West Avenue Bridge Project(Project)To Include
The Design Of The New West Avenue Bridge Over Collins Canal In The Amount Of$537,328.35 As A Lump Sum Form
Of Contract.
Key Intended Outcome Supported:
Enhance mobility throughout the City.
Supporting Data (Surveys, Environmental Scan, etc.):
Transportation remains one of the most significant areas to address from the 2009 Community Satisfaction Survey
results (often mentioned as a Key Quality of Life Issue). 24% of residents rated traffic flow as excellent or good, and
37% as poor. 35% of residents rated the availability of pedestrian trails and bicycle paths/lanes as excellent or good,
and 30% as poor.
Issue:
Shall the Mayor and City Commission approve the Resolution?
Item Summary/Recommendation:
The City of Miami Beach has a current contract with Gannett Fleming, Inc. (Resolution No.2011-27642)for the Project
Development and Environment Study for the West Avenue Bridge Project;the City Manager is recommending the Mayor
and City Commission to amend the current contract to include Design of the New West Avenue Bridge over Collins
Canal to be able to use the remaining Federal High Priority Project Funding Previously Approved in the 2008/09 Capital
Budget.
On June 11, 2015, the City of Miami Beach and Gannett Fleming, Inc. signed an agreement for the Design of the New
West Avenue Bridge over Collins Canal for the amount of$537,328.35(Resolution No.2014-28728).Gannett Fleming,
Inc. was selected by an Evaluation Committee as the Top-ranked Proposer.
FDOT informed the City Manager that since they were not part of the evaluation committee, they cannot accept the
selection of Gannett Fleming, Inc. and we need to start a new evaluation process that includes FDOT or the Federal
High Priority Project Funding cannot be used. However, since FDOT was part of the original selection process in 2010
for the Project Development and Environmental Study which selected Gannett Fleming, Inc.,the City would be permitted
to amend the previous agreement for the design of the new West Avenue bridge over the Collins Canal.
To proceed with Design of the New West Avenue Bridge over Collins Canal and be able to use the remaining Federal
High Priority Project Funding previously approved in the FY 2008/09 Capital Budget, the City Manager recommends to
amend the existing contract with Gannett Fleming, Inc.,to include Design of the New West Avenue Bridge over Collins
Canal in the original contract(Resolution No.2011-27642)the amount of$537,328.35 as a lump sum contract. This will
address the FDOT concerns and reach the same end result as the recent procurement.
THE AMINISTRATION RECOMMENS ADOPTING THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds:
1 $537,328.35 FY 08/09 FHPP Funds (Acct#3032575061357)
win 23
OBPI Total $537,328.35
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs: ,11*
Department o' -.tor Assists �j ' Q.er City M a r
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JJ Mi U1i JLM Al
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AGENDA ITEM
MIAMIBEACH RAG
DACE 10
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSIO MEMORANDUM
TO: Mayor Philip Levine and Members of he City Co 1 I'+ ission
►,
FROM: Jimmy L. Morales, City Manager � ��-
DATE: October 14, 2015
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE REQUEST FOR QUALIFICATIONS NO. 2014-
115-SR, FOR PROFESSIONAL ENGINEERING CONSULTING SERVICES
RELATING TO THE DESIGN OF THE NEW WEST AVENUE BRIDGE OVER THE
COLLINS CANAL (THE "RFQ"); TO WITHDRAW THIS PROCUREMENT PROCESS
AND AMEND THE EXISTING CONTRACT WITH GANNETT FLEMING, INC, WHO
COMPLETED THE PLANNING DEVELOPMENT AND ENVIRONMENTAL PHASE
OF THIS PROJECT; FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
West Avenue is a 1.4 mile local roadway separated by the Collins Canal. West Avenue
currently connects from the MacArthur Causeway to the Venetian Causeway via 17th Street.
The Sunset Harbour Neighborhood is currently experiencing many redevelopment activities with
no direct connection from West Avenue south of 17th' Street. Multimodal access to the Sunset
Harbour Neighborhood is currently provided via Alton Road or via 17th Street and Dade
Boulevard. These roadways experience significant congestion and relief is needed.
On May 28, 2014, the Request for Qualifications No. 2014-115-SR (the RFQ) for Design of the
New West Avenue Bridge over the Collins Canal was issued and subsequently opened on July
9, 2014. On September 10, 2014, the Mayor and City Commission approved and authorized
the Administration to enter into negotiation with the top-ranked proposer, Gannett Fleming, Inc.
The City of Miami Beach started the negotiation with Gannett Fleming, Inc. (Resolution No.
2014-28728) for the design of the new West Avenue Bridge over the Collins Canal. On June 11,
2015, the City of Miami Beach and Gannett Fleming, Inc. signed an agreement for the amount
of$537,328.35.
FDOT informed the City Manager that since they were not part of the evaluation committee,
they cannot accept the selection of Gannett Fleming, Inc. and a new evaluation process is
required that includes FDOT or the Federal High Priority Project Funding cannot be used.
However, since FDOT was part of the original selection process in 2010 for the Project
Development and Environmental Study which selected Gannett Fleming, Inc., the City would be
permitted to amend the previous agreement for the design of the new West Avenue bridge over
the Collins Canal.
CONCLUSION
The Amendment of Resolution No. 2011-27642 will allow the City to send the Notice To
Proceed to Gannett Fleming, Inc. to begin the design of the new West Avenue bridge over the
Collins Canal as soon as it's approved. This Amendment will allow the City to use the remaining
Federal High Priority Project Funding Previously Approved. In addition, it will address the FDOT
concerns and reach the same end result as the recent procurement.
MANAGER'S DUE DILIGENCE & RECOMMENDATION
The City Manager recommends the Mayor and the City Commission amend the Professional
Services Agreement with Gannett Fleming, Inc., Resolution No. 2011-27642 to include the
design of the new West Avenue bridge over the Collins Canal.
JLM/ET !!F : A M/WRB/PF
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