2015-29181 Reso RESOLUTION NO. 2015-29181
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS
DESIGNEE, TO ENTER INTO THE ATTACHED SCOPE AND FEE
AGREEMENT WITH ADVANCED TRANSPORTATION ENGINEERING
CONSULTANT, INC. FOR THE PURPOSE OF IMPLEMENTING A TRAFFIC
MONITORING AND MANAGEMENT PROGRAM FOR THREE (3) YEARS OR
UNTIL THE IMPLEMENTATION OF THE CITY OF MIAMI BEACH
INTELLIGENT TRANSPORTATION SYSTEM AND SMART PARKING
SYSTEM PROJECT, WHICHEVER OCCURS FIRST; AND WAIVING, BY 5/7TH
VOTE, THE CITY'S FORMAL COMPETITIVE BIDDING REQUIREMENTS;
. FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY.
WHEREAS, the 2012 City of Miami Beach Community Satisfaction Survey identified
traffic congestion and degraded traffic flow as the number one problem in Miami Beach
resident's mind; and
WHEREAS, in order to mitigate traffic conditions during "high-impact periods," the City
engaged Advanced Transportation Engineering Consultants, Inc. (ATEC) to initiate a pilot
project to provide monitoring and management services during the 2013 Art Basel event period;
and •
WHEREAS, based on the positive results obtained from the pilot project, on March 5,
2014, the City Commission passed Resolution No. 2014-28512 authorizing the Administration
to engage ATEC to provide additional traffic monitoring and management consultant services
for five (5) events (2014 Miami International Boat Show, Winter Party Week, Winter Music
Conference, Ultra Music Festival, and Memorial Weekend); and
WHEREAS, in comparison with events that were not monitored and managed, major
corridors reported improvements in travel time between 7% and 230% and improvements in
average speeds between 8% and 58%; and
WHEREAS, as a result of the improvements to travel time achieved during the 2013-
2014 high-impact period, the City Commission authorized the Mayor and City Clerk to engage
ATEC to deploy Traffic Monitoring and Management for the 2014-2015 high impact period via
Resolution No. 2014-28667; and
WHEREAS, for the five (5) major special events during that period, ATEC implemented
a new traffic signal pattern based on observations and results from the previous year; and
WHEREAS, although major events reported higher attendance, travel times and speeds
reported by ATEC were similar, and in some cases better than those measured during high
impact period 2013-2014; thus, demonstrating that the signalized intersections and corridors
were efficiently managing greater vehicular through-put; and
WHEREAS, to complement the event calendar traffic monitoring and management
efforts and as a response to lane closures and increased traffic due to construction, the City
expanded the scope of work for ATEC to include traffic monitoring and management during
morning and afternoon peak hours from January 2015 to June 2015; and
WHEREAS, during that period, ATEC monitored the South Beach, developed traffic
signal timing plans to better adjust to the congested conditions, and facilitated the conversation
with FDOT Signal Contractors to ensure signal condition monitoring, signal coordination, and
repairs were being conducted periodically and expeditiously; and
WHEREAS, the consultant has worked on reducing maintenance needs of the devices
and other aspects to help reduce the cost of the services; and
WHEREAS, at this time, ATEC is very familiar with the City's roadway network and route
characteristics during high impact periods and major special events; and
WHEREAS, given that traffic operations throughout the City is a high priority issue for
the Commission, it is important to expand upon previous efforts and continue to monitor and
manage traffic conditions during major events and high impact periods; and
WHEREAS, in order to do so, the Administration recommends extending ATEC's
services on an interim basis until the implementation of the City's permanent Intelligent
Transportation System (ITS) and Smart parking System (SPS Project).
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
authorize the City Manager or his designee to enter into the attached scope and fee agreement
with ATEC Inc. for the purpose of implementing a traffic monitoring and management program
for three (3) years or until the implementation of the City of Miami Beach intelligent
transportation system and smart parking system project, whichever occurs first; and waiving, by
517th vote, the City's formal competitive bidding requirements; finding such waiver to be in the
best interest of the City.
PASSED AND ADOPTED THIS !'V DAY OF Oc1' 'e/2O15.
A\.....\................. .
ATTEST: = -S-1% ° ' .rn
---yi
INCORP ORATED
lit ,..'.... AA ..-:(PI / ./
R. .el E. Granado, Ci « erk-.444%uy 26,01= ip L-i ne ayor
/
APPROVED AS TO
FORM & LANGUAGE
•
&FOR VECLITION
., ,LSLC,) ---- 1 Of5(i5
City Attorney Dote .
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach,Florida,Authorizing The City Manager,
Or His Designee,To Enter Into The Attached Scope And Fee Agreement With Advanced Transportation Engineering
Consultant,Inc.For The Purpose Of Implementing A Traffic Monitoring And Management Program For Three(3)Years
Or Until The Implementation Of The City Of Miami Beach Intelligent Transportation System And Smart Parking System
Project, Whichever Occurs First;And Waiving, By 517th Vote,The City's Formal Competitive Bidding Requirements;
Finding Such Waiver To Be In the Best Interest Of The City.
Key Intended Outcome Supported:
Ensure Comprehensive Mobility Addressing All Modes Throughout The City.
Supporting Data:The 2014 Community Satisfaction Survey results recognized traffic congestion as the number one
issue in the City.
Item Summary/Recommendation:
The 2014 City of Miami Beach Community Satisfaction Survey identified traffic congestion and degraded traffic flow as
the number one problem in Miami Beach resident's minds. Daily traffic volumes and limited network capacity has
caused traffic conditions to negatively impact transportation routes and travel times throughout the City, especially
during major events.Given the geometric characteristics of the City,the limited capacity of the street grid,and existing
right-of-way constraints, there are limited to no opportunities to widen roadways or add lanes, thus, it is critically
important for special traffic patterns to be implemented and traffic signals to function efficiently to accommodate the
increased vehicular demand throughout the City.
To mitigate traffic conditions during"high-impact periods", in November 2013,the City Commission approved a pilot
project to engage ATEC(FDOT's traffic engineering consultant for the Alton Road Reconstruction Project)to provide
traffic monitoring and management services during the 2013 Art Basel event period. Based on the positive results
obtained from the pilot project, on March 5, 2014, the City Commission approved a bid waiver for additional traffic
monitoring and management services from ATEC for five(5)major events during the 2014 high impact period(2014
Miami International Boat Show, Winter Party Week, Winter Music Conference, Ultra Music Festival, and Memorial
Weekend).The traffic monitoring and management project has proven to be an effective tool in active arterial traffic
management during special events, improving travel times along portions of major corridors between 7%and 230%.
Based on the improvements to travel time achieved during the 2013-2014 high impact period as a result of ATEC's
services,the City Commission approved a bid waiver to extend the services for seven(7)events during the 2014-2015
high impact period.To complement the event calendar traffic monitoring and management efforts and as a response to
the lane closures and increased traffic due to roadway construction,the City expanded the scope of work for ATEC to
include monitoring and traffic signal management during morning and afternoon peak hours from February 2015 to May
2015. During that period,ATEC monitored various intersections in the South and Middle Beach areas and developed
traffic signal timing plans to better adjust to the congested conditions. In addition,ATEC coordinated with the FDOT
signal contractor for the Alton Road project to ensure signal monitoring,coordination,and repairs were being conducted
periodically and expeditiously.As part of this effort,ATEC also developed travel time thresholds for major corridors in
the South and Middle Beach areas during weekday peak periods and weekend peak periods.These thresholds were
linked to an automated alarm system which would activate if travel times exceeded the threshold by 25%or more for
more than 15 minutes.Although the scope has increased,ATEC has worked on reducing the maintenance needs of the
devices and other aspects to help reduce the cost of the project.As a result,in comparison to last year's services,the
City will save$101,816.46 per year for the next three(3)years.
Given that traffic operations throughout the City is a high priority issue for the Commission, it is important to expand
upon previous efforts and continue to monitor and manage traffic conditions during major events and high impact
periods.The proposed services will include traffic monitoring and management for seven(7)events per year and peak
period monitoring and management between December 1 and May 31 for the next three (3) years (up to Memorial
Weekend 2018) or until the implementation of the City's intelligent transportation system and smart parking system
project,whichever occurs first.Based on the aforementioned documented benefits,the City Manager recommends that
the Mayor and City Commission approve a resolution authorizing the City Manager or his designee to enter into a scope
of services and fee agreement with Advanced Transportation Engineering Consultant, Inc.(ATEC)for the purpose of
implementing a traffic monitoring and management program for three(3)years or until the implementation of the City of
Miami Beach Intelligent Transportation System and Smart Parking System Project;and waiving,by 5/7th vote,the City's
formal competitive bidding requirements,finding such waiver to be in the best interest of the City.
The Administration recommends approving the Resolution.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
F nds• 1 $194,310.38 106-9615-000349 pa
Li GL'i° 2
OB'' Total
Financial Imp:ct Summary:The Administration has budgeted$289,000 in Fiscal Year 2015/2016 for these services.
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-O s:
D..y: ment Direct r Assistant City Ma z.s er City M n •er
AD yd JG MT KGB / p JLM /!.1,
T:\AGENDA\2Y5\October\Transportation\Waiver of Bid-TRAFFIC MON -*RING AND MANAGEMENT SUM il
i•c
(A rp
MAMIBEACH AGENDA DATE EM
/0.1 ill-
EMI 4a111111 4111111111.111b*. ®
1915 • 2015
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members f the City C mission
FROM: Jimmy L. Morales, City Manager
DATE: October 14, 2015
SUBJECT: A RESOLUTION OF THE MAY R AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS
DESIGNEE, TO ENTER INTO THE ATTACHED SCOPE AND FEE
AGREEMENT WITH ADVANCED TRANSPORTATION ENGINEERING
CONSULTANT, INC. FOR THE PURPOSE OF IMPLEMENTING A TRAFFIC
MONITORING AND MANAGEMENT PROGRAM FOR THREE (3) YEARS OR
UNTIL THE IMPLEMENTATION OF THE CITY OF MIAMI BEACH
INTELLIGENT TRANSPORTATION SYSTEM AND SMART PARKING
SYSTEM PROJECT, WHICHEVER OCCURS FIRST; AND WAIVING, BY
5/7TH VOTE, THE CITY'S FORMAL COMPETITIVE BIDDING
REQUIREMENTS; FINDING SUCH WAIVER TO BE IN THE BEST INTEREST
OF THE CITY.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
KEY INTENDED OUTCOME
Ensure Comprehensive Mobility Addressing All Modes Throughout The City.
FUNDING
As part of the budget process, the Administration has budgeted $289,000 in Fiscal Year
2015/2016 for these services.
BACKGROUND
The City of Miami Beach is one of the main centers of attraction for events in Florida
due to its weather, restaurants, nightlife, beaches, and people. Most major events are
heavily attended and, therefore, increase traffic volumes on the City's already
congested roadway network. The increase in traffic volumes severely burdens
transportation links, signalized intersections, thus negatively impacting mobility
throughout the City, as well as residents' quality of life and visitors' experiences. The
adverse traffic conditions are further exacerbated by roadway closures resulting from
several roadway construction projects as well as special events throughout the City.
Commission Memorandum
Extending the Contract with ATEC for Traffic Monitoring and Management Services
October 14,2015
Page 2 of 5
The 2014 City of Miami Beach Community Satisfaction Survey identified traffic
congestion and degraded traffic flow as the number one problem in Miami Beach
resident's minds. Daily traffic volumes and limited network capacity has caused traffic
conditions to degrade and Level of Service (LOS) conditions to fail along principal
arterials. Failing corridors and intersections also affect other aspects of daily life in the
City. Federal Highway Administration (FHWA) case studies have indicated that traffic
congestion adversely affects the local economy, air quality, and safety of pedestrians
and drivers. The increased congestion also has a direct effect on law enforcement. The
City endures a cost for every police traffic detail deployed during high impact periods
and special events. Research has also demonstrated that as congestion continues to
increase, more valuable hours are being spent driving and more dollars are being spent
on fuel consumption; resources that could be spent on activities to improve our quality-
of-life.
Given the geometric characteristics of the City, the limited capacity of the street grid,
and existing right-of-way constraints, there are limited to no opportunities to widen
roadways or add lanes; thus, it is critically important for special traffic patterns to be
implemented and traffic signals to function efficiently to accommodate the increased
vehicular demand throughout the City.
To mitigate traffic conditions during high impact periods, in November 2013, the City
Commission approved a pilot project to engage Advanced Transportation Engineering
Consultants, Inc. (ATEC) to provide traffic monitoring and management services during
the 2013 Art Basel event period. The project consisted of the installation of
Bluetooth/Wi-Fi Travel Time Detectors to measure travel times and Pan-Tilt-Zoom
(PTZ) cameras to observe traffic conditions. As an additional tool, the consultant utilized
Interactive Digital Message Signs (DMS) placed at critical access locations to provide
real-time information to motorists on travel time and parking availability. ATEC was
responsible for collecting the appropriate data, manually adjusting signal timing, and
updating the information on the DMS to correspond to the demand observed. The Pilot
Project yielded positive results in the reduction of travel times and increasing average
vehicular speed and through-put. Based on the positive results obtained in the pilot
project, on March 5, 2014, the City Commission approved the expansion of these
services to cover five (5) events (2014 Miami International Boat Show, Winter Party
Week, Winter Music Conference, Ultra Music Festival, and Memorial Weekend). The
corridors monitored during these events include the following:
• Alton Road between 5th Street and 41st Street
• Collins Avenue/Indian Creek Drive between 5th Street and 44th Street
• Washington Avenue between 5th Street and Dade Boulevard
• Meridian Avenue between 5th Street and Dade Boulevard
• MacArthur Causeway/5th Street between Star Island and Collins Avenue
• 41st Street between Julia Tuttle and Collins Avenue
• Venetian Causeway/Dade Boulevard/Pine Tree Drive between Belle Isle and 41st
Street
• 17th Street Between Dade Boulevard and Collins Avenue
Commission Memorandum
Extending the Contract with ATEC for Traffic Monitoring and Management Services
October 14,2015
Page 3 of 5
• North Michigan Avenue between Dade Boulevard and Alton Road
In the first year, traffic monitoring and management was found to be an effective tool in
active arterial traffic management during special events. Using the Miami International
Auto Show as a baseline, travel times along the six (6) principal ingress and egress
routes were reduced between 7% and 230%. Moreover, average speeds along the
routes increased between 8% and 58%. The service has also shown the capability to be
adaptable and flexible in responding to incidents and/or sudden spikes in traffic demand
on a real-time basis.
As a result of the improvements to travel time achieved during the 2013-2014 high-
impact period, the City Commission authorized the Administration to engage ATEC, via
bid-waiver, to deploy Traffic Monitoring and Management for the 2014-2015 high impact
period. For the five (5) major special events during that period, ATEC implemented a
new traffic signal pattern based on observations and results from the previous year.
This new traffic signal pattern modified the timing and phases of the signal operation to
reduce congestion and the need to conduct changes at intersections. Although major
events reported higher attendance, travel times and speeds reported by ATEC were
similar, and in some cases better than, those measured during high impact period 2013-
2014. This demonstrates that the signalized intersections and corridors were efficiently
managing greater vehicular through-put.
To complement the event calendar traffic monitoring and management efforts and as a
response to lane closures and increased traffic due to roadway construction, the City
expanded the scope of work for ATEC to include traffic monitoring and management
during morning and afternoon peak hours from February 2015 to May 2015. That effort
was approved as part of an emergency service. During that period, ATEC monitored
various intersections in the South and Middle Beach areas and developed traffic signal
timing plans to better adjust to the congested conditions. In addition, ATEC coordinated
with the FDOT signal contractor for the Alton Road project to ensure signal monitoring,
coordination, and repairs were being conducted periodically and expeditiously. As part
of this effort, ATEC also developed travel time thresholds for key corridors in the South
and Middle Beach areas during weekday peak periods and weekend peak periods.
These thresholds were linked to an automated alarm system which would activate if
travel times exceeded the threshold by 25% or more for more than 15 minutes.
Exceeding the thresholds would trigger more in-depth monitoring and deployment of the
ATEC traffic signal engineer to the affected corridor(s) to modify signal timing and
relieve congestion.
As part of the effort, the City also engaged ATEC for the purpose of monitoring and
managing traffic during the Miami Beach Centennial Celebration. The scope of services
for this event was similar to the previous special events monitored. The measured travel
times did not exceed the set thresholds and ranged between 5 minutes and 25 minutes
depending on the route. These travel times were found to be consistent with daily
vehicular traffic operations in the City; therefore, no additional resources or traffic
mitigation measures were necessary during this event.
Commission Memorandum
Extending the Contract with ATEC for Traffic Monitoring and Management Services
October 14,2015
Page 4 of 5
ANALYSIS
The implementation of traffic monitoring technology, development of special event traffic
signal timing patterns, and real-time traffic monitoring and signal timing modifications
performed as part of ATEC's services over the past two (2) years have proven to
effectively manage traffic conditions during our high impact periods, increase vehicular
through-put, and reduce travel time delays. At this time, ATEC is very familiar with the
City's roadway network and route characteristics during high impact periods and major
special events. As such, the Transportation Department has been in contact with ATEC
to obtain a scope of work and fee proposal for traffic monitoring and management
services during special events and peak period traffic monitoring and management
during high impact period until such time as Intelligent Transportation System (ITS) and
Smart Parking System (SPS) project is implemented (Attachment). The rates offered by
ATEC for these services are the same rates that are currently part of an FDOT contract.
Staff has found these rates to be competitive for these types of services and consistent
with industry rates. As part of its due diligence, staff reviewed other FDOT contracts for
similar services and found that ATEC has the lowest hourly rates...
The scope of work for the 2014-2015 Traffic Monitoring and Management Services
included seven (7) events and active traffic management during peak periods between
February 2015 and May 2015. The proposed scope of services agreement includes
seven (7) events per year and active traffic management during peak periods from
December 1 to May 31 for a period of three (3) years (up to Memorial Weekend 2018)
or the implementation of the ITS and SPS Project; whichever occurs first. Additionally,
the proposed scope of services includes monitoring of key corridors in North Beach.
Although the scope has increased, ATEC has worked on reducing the maintenance
needs of the devices and other aspects to help reduce the cost of the project. As a
result, in comparison to last year's services, the City will save $101,816.46 per year for
the next three (3) years.
One of the main objectives of these services is to promote the application of innovative
strategies to improve residents' quality-of-life and visitors' experience. The data
collected as part of these interim services also serves to establish thresholds for travel
time delay, speeds, and other factors, in advance of the implementation of the
permanent Intelligent Transportation System and Smart Parking System Project. The
Administration believes that this objective can be furthered through a continuation of
ATEC's services.
CITY MANAGER'S RECOMMENDATION
Given that traffic operations throughout the City is a high priority issue for the
Commission, it is important to expand upon previous efforts and continue to monitor and
manage traffic conditions during major events and high impact periods. To do so, the
Administration recommends that the City Manager or his designee be authorized to
enter into a scope and fee agreement for traffic monitoring and management services
for three (3) years or until the implementation of the City's permanent Intelligent
Commission Memorandum
Extending the Contract with ATEC for Traffic Monitoring and Management Services
October 14,2015
Page 5 of 5
Transportation System (ITS) and Smart parking System (SPS) Project; whichever
occurs first. If approved, these services approved would cover traffic monitoring and
management for 14 events and active traffic management from December 1 to May 31
for Fiscal Year 2017-2018.
Based on the aforementioned documented benefits, the City Manager recommends that
the Mayor and City Commission approve a resolution authorizing the City Manager or
his designee to enter into a scope of services and fee agreement with Advanced
Transportation Engineering Consultant, Inc. (ATEC) for the purpose of implementing a
traffic monitoring and management program for three (3) years or until the
implementation of the City of Miami Beach Intelligent Transportation System and Smart
Parking System Project, whichever occurs first; and waiving, by 5/7tn vote, the City's
formal competitive bidding requirements, finding such waiver to be in the best interest of
the City.
Attachment: ATEC Traffic Monitoring and Management Cost Proposal
JLM / KG /AD/4617JFD
T:\AGENDA\2015\October\Transportation\Waiver of Bid-TRAFFIC MONITORING AND MANAGEMENT MEMO.docx
Attachment
t.1�R,ws, _ City of Miami Beach a �.
a -�y�
2016-2017 Active Traffic Management
a _ Scope of Services
Advance Transportation
s October 31, 2016 to May 31, 2017 Engineering Consultants
Background
ATEC has been monitoring traffic in Miami Beach for the Florida Department of Transportation
(FDOT) since October 2012 to provide Maintenance of Traffic (MOT) support during
construction along Alton Road. In November 2013, the City of Miami Beach requested to
provide additional real-time monitoring services during the Art Basel Miami Beach Art Show,
which is one of the "High Impact Periods" events. In response, ATEC teamed with the Miami
Beach Police Department and the Miami Beach Emergency Operation Center(EOC)to develop a
traffic monitoring program with the objective of minimizing traffic congestion associated with
the increase in traffic during special events in Miami Beach.
A pilot program was developed and deployed at the 2013 Art Basel Miami Beach Art Show from
December 5 to December 8, 2013. The program was a success and continuing traffic
monitoring services were provided for the remainder five events for the 2013-2014 Season,
seven events for the 2014-2015 Season, and six;events for the 2015-2016 Season. In addition,
active traffic monitoring services were also provided for a three-month period during the 2014-
2015 Season, and for a six-month period during the 2015-2016 Season.
These events, some of which are centralized at the Miami Beach Convention Center, typically
generate and induce traffic congestion within the adjacent area and to/from Miami Beach and
will require a Traffic Mitigation Plan to ensure traffic mobility.
Most of the congestion will be localized along major arterial corridors that serve as the main
northbound and southbound thoroughfares within the City of Miami Beach; consideration will
be given to establish inbound, outbound, and detour routes to Miami Beach.
The City of Miami Beach retained ATEC to provide Active Traffic Management within City of
Miami Beach from October 31, 2016 to May 31, 2017. As part of this effort, traffic along various
key corridors within the City of Miami Beach will be actively monitored for abnormal travel
conditions and signal timing support will be provided to improve traffic conditions. In addition
to these services, traffic monitoring services will also be provided for the following events.
• Halloween October 31, 2016
• Art Basel Art Show December 1-4, 2016
• Miami International Boat Show February 10-12, 2017
• Winter Music Conference March 17-20, 2017
• Ultra Music Festival March 24-27, 2017
• Memorial Day Weekend May 19-22, 2017
City of Miami Beach
r
2016-2017 Active Traffic Management
e Scope of Services
� Advanced Transportation
.y ,
October 31, 2016 to May 31, 2017 Engineering Consultants
Program Objectives
There are four main objectives for the Active Traffic Management program:
1. Minimize traffic impacts. Manage traffic so that reductions in speed and increases in
travel time due to higher traffic volumes is minimized.
2. Manage and provide orderly flow of traffic. Each event not only'increases the traffic
volumes on the streets of Miami Beach, but changes the traffic patterns. The day-to-
day traffic signal timing plans are not adequate and must be adjusted in order to
minimize traffic impacts.
3. Minimize the use of police resources for traffic control activities. When the traffic is
being effectively controlled by the traffic signals, police resources can be better utilized
for other aspects of the events.
4. Relay critical real-time travel information via social media (Twitter) and/or Variable
Message Signs (VMS signs). Informing the public of traffic conditions and incidents
helps them make routing decisions that can reduce their travel time. If drivers are
avoiding an area where there is an incident, then the impacts from that incident are less
severe.
Services Provided
• Private network of wireless Traffic monitoring equipment at 24 fixed locations
• Network of 4 Variable Message Signs (VMS) at 4 locations to be identified in
coordination with the City transportation officials. VMS signs will only be provided
during the events.
• Active traffic monitoring during special events at The City of Miami Beach Emergency
Operations Center(EOC)
• Signal timing support
• Communications and public information support
Traffic Monitoring Equipment
A network of wireless autonomous solar power stations consisting of Closed Circuit Television
(CCTV) cameras with Pan-Tilt-Zoom (PTZ) capabilities and Bluetooth/Wifi vehicle detection
receivers were designed and deployed throughout the project areas. The CCTV cameras are
used to monitor the traffic in real time. These cameras have no local or remote recording
capabilities. The Bluetooth/Wifi vehicle detection receivers operate by collecting the Media
Access Control (MAC) addresses from Bluetooth/Wifi enabled devices (such as cell phones and
City of Miami Beach
Mae NOWNWIMOINININVINAIM
2016-2017 Active Traffic Management F
Scope of Services Advanced Transportation_
October 31, 2016 to May 31, 2017 Engineering Consultants
tablets) from users that pass by the receivers and assigning a time stamp to the address. As a
vehicle moves throughout the network, subsequent receivers collect the same data and
estimate the travel time by comparing timestamps. With a large data sample size, a cumulative
average travel time and speed are calculated. Raw travel time data is anonymously stored by
device identifier at Acyclica Analyzer servers in Colorado. With the device identifiers along a
corridor, past historical travel time data can be recreated for any given time period as long as
data was captured during that time period.
The private wireless network provides bandwidth coverage along the designated area and
insures a stable, secure, and high-speed system that allows the Event Monitoring Team to
monitor the system at multiple locations. A "cloud" server is utilized to provide centralized
access to the real-time video and travel time data and for on-site personnel to perform any
required maintenance.
Traffic Monitoring/Signal Timing Support •
Signal timing plans are updated in the field during monitoring period in order to respond to
actual traffic volumes and patterns. All changes to signal timing plans are made by an
International Municipal Signal Association (IMSA) certified signal systems engineer in
coordination with Miami-Dade County Traffic Signals Division staff.
Coordination at the Miami Beach EOC is provided by the Traffic Monitoring Team. The traffic
engineer stationed at the EOC is responsible for several tasks:
- Monitor the traffic conditions via the CCTV cameras and the vehicle detection devices.
- Maintain the daily traffic monitoring log.
- Scan travel time corridors for areas of congestion by monitoring travel times.
- Contact the signal systems engineer in the field if a signal timing plan needs to be
updated.
- Maintain the City of Miami Beach Police Department and Miami Beach government
officials abreast of traffic conditions.
- Broadcast real-time travel information to the public via Twitter and the VMS signs.
- Coordinate with field technicians when traffic monitoring equipment needs
maintenance.
Communications/Public Information Support
The Traffic Monitoring Team keeps the public informed by broadcasting areas of traffic
congestion and optimal routes to travelers via Twitter (using the handle @TrafficAlertSFL) and
City of Miami Beach
., tY
°°°'NOROWONO 2016-2017 Active Traffic Management
E 1 Scope of Services
Advanc od Transportation
October 31, 2016 to May 31, 2017 Engineering Consultants
VMS signs. Based on discussions with the City transportation officials, the locations for the
Temporary VMS signs for the special events are identified as following:
Al—SR I-195/Julia Turtle Cswy facing EB traffic near City of Miami Beach Welcome sign
A2—Venetian Cswy facing EB traffic E of the East-most bridge
A3—SR I-395/MacArthur Cswy facing EB traffic by Terminal Island
A4—Arthur Godfrey Rd facing EB traffic by Indian Creek Drive
The following routes are considered major ingress and egress routes for the majority of the
events:
• 41St Street from I-195/Julia Tuttle Causeway to Collins Avenue
• SR 907/Alton Road South of 41st Street to Dade Blvd.
• Pine Tree Drive South of 41st Street to 23rd Street
• Indian Creek Drive South of 41St Street
• SR AlA/Collins Avenue South of 41st Street
• 17th Street between SR 907/Alton Road and Washington Avenue
• 5th Street from I-395/MacArthur Causeway to SR AlA/Collins Ave
• Washington Avenue from 5th Street to Dade Boulevard
• Venetian Causeway from east of Harold Plaza to SR 907/Alton Road & Dade Boulevard
• SR 907/Alton Road from 5th Street to Dade Blvd.
• SR AlA/Collins Avenue from 5th Street to 15th Street
Analysis and Documentation
Daily Summary Reports will be provided during special events to the City of Miami Beach
Transportation Coordinator at the end of each event day. A final Event Summary Report will be
submitted within a week of the completion of each of the special events.
Monthly reports summarizing the Active Traffic Monitoring efforts will be provided to the City
of Miami Beach Transportation Department. A Final Technical Memorandum will be submitted
within four weeks after the completion of the six-month monitoring period.
'"' "' City of Miami Beach likTEC
*IMO-•- 2015-2016 Active Traffic Management
Scope of Services
October 31, 2015 to May 31, 2016 Advanced Transportation
A - Engineering Consultants
Background
ATEC has been monitoring traffic in Miami Beach for the Florida Department of Transportation
(FDOT) since October 2012 to provide Maintenance of Traffic (MOT) support during
construction along Alton Road. In November 2013, the City of Miami Beach requested to
provide additional real-time monitoring services during the Art Basel Miami Beach Art Show,
which is one of the "High Impact Periods" events. In response, ATEC teamed with the Miami
Beach Police Department and the Miami Beach Emergency Operation Center(EOC)to develop a
traffic monitoring program with the objective of minimizing traffic congestion associated with
the increase in traffic during special events in Miami Beach.
A pilot p r og ram was developed and deployed at the 2013 Art Basel Miami Beach Art Show from
December 5 to December 8, 2013. The program was a success and continuing traffic
monitoring services were provided for the remainder five events for the 2013-2014 Season, and
seven events for the 2014-2015 Season. In addition, active traffic monitoring services were also
provided for a three-month period during the 2014-2015 Season.
These events, some of which are centralized at the Miami Beach Convention Center, typically
generate and induce traffic congestion within the adjacent area and to/from Miami Beach and
will require a Traffic Mitigation Plan to ensure traffic mobility.
Most of the congestion will be localized along major arterial corridors that serve as the main
northbound and southbound thoroughfares within the City of Miami Beach; consideration will
be given to establish inbound, outbound, and detour routes to Miami Beach.
The City of Miami Beach retained ATEC to provide Active Traffic Management within City of
Miami Beach from October 31, 2015 to May 31, 2016.As part of this effort, traffic along various
key corridors within the City of Miami Beach will be actively monitored for abnormal travel
conditions and signal timing support will be provided to improve traffic conditions. In addition
to these services,traffic monitoring services will also be provided for the following events.
• Halloween October 31, 2015
• Art Basel Art Show December 3-6, 2015
• Miami International Boat Show February 12-14, 2016
• Winter Music Conference March 18-21, 2016
• Ultra Music Festival March 25-28, 2016
• Memorial Day Weekend May 20-23, 2016
41110111==k=ow
WSW ANCOMPRICOSOMMIIRSOIM City of Miami Beach
2015-2016 Active Traffic Management k
'§
Scope of Services Advanced Transportation
� � �
z October 31, 2015 to May 31, 2016 Engineering Consultants
Program Objectives
There are four main objectives for the Active Traffic Management program:
1. Minimize traffic impacts. Manage traffic so that reductions in speed and increases in
travel time due to higher traffic volumes is minimized.
2. Manage and provide orderly flow of traffic. Each event not only increases the traffic
volumes on the streets of Miami Beach, but changes the traffic patterns. The day-to-
day traffic signal timing plans are not adequate and must be adjusted in order to
minimize traffic impacts.
3. Minimize the use of police resources for traffic control activities. When the_traffic is
being effectively controlled by the traffic signals, police resources can be better utilized
for other aspects of the events.
4. Relay critical real-time travel information via social media (Twitter) and/or Variable
Message Signs (VMS signs). Informing the public of traffic conditions and incidents
helps them make routing decisions that can reduce their travel time. If drivers are
avoiding an area where there is an incident, then the impacts from that incident are less
severe.
Services Provided
• Private network of wireless Traffic monitoring equipment at 24 fixed locations
• Network of 4 Variable Message Signs (VMS) at 4 locations to be identified in
coordination with the City transportation officials. VMS signs will only be provided
during the events.
• Active traffic monitoring during special events at The City of Miami Beach Emergency
Operations Center(EOC)
• Signal timing support
• Communications and public information support
Traffic Monitoring Equipment
A network of wireless autonomous solar power stations consisting of Closed Circuit Television
(CCTV) cameras with Pan-Tilt-Zoom (PTZ) capabilities and Bluetooth/Wifi vehicle detection
receivers were designed and deployed throughout the project areas. The CCTV cameras are
used to monitor the traffic in real time. These cameras have no local or remote recording
capabilities. The Bluetooth/Wifi vehicle detection receivers operate by collecting the Media
Access Control (MAC) addresses from Bluetooth/Wifi enabled devices (such as cell phones and
tablets) from users that pass by the receivers and assigning a time stamp to the address. As a
vehicle moves throughout the network, subsequent receivers collect the same data and
„, City of Miami Beach
`"°stemaktemOmaiwaftlew 2015-2016 Active Traffic Management `K
Scope of Services Advanced Transportation,
Engineering Consultants
October 31, 2015 to May 31, 2016
estimate the travel time by comparing timestamps. With a large data sample size, a cumulative
average travel time and speed are calculated. Raw travel time data is anonymously stored by
device identifier at Acyclica Analyzer servers in Colorado. With the device identifiers along a
corridor, past historical travel time data can be recreated for any given time period as long as
data was captured during that time period.
The private wireless network provides bandwidth coverage along the designated area and
insures a stable, secure, and high-speed system that allows the Event Monitoring Team to
monitor the system at multiple locations. A "cloud” server is utilized to provide centralized
access to the real-time video and travel time data and for on-site personnel to perform any
required maintenance.
Traffic Monitoring/Signal Timing Support
Signal timing plans are updated in the field during monitoring period in order to respond to
actual traffic volumes and patterns. All changes to signal timing plans are made by an
International Municipal Signal Association (IMSA) certified signal systems engineer in
coordination with Miami-Dade County Traffic Signals Division staff.
Coordination at the Miami Beach EOC is provided by the Traffic Monitoring Team. The traffic
engineer stationed at the EOC is responsible for several tasks:
- Monitor the traffic conditions via the CCTV cameras and the vehicle detection devices.
- Maintain the daily traffic monitoring log.
- Scan travel time corridors for areas of congestion by monitoring travel times.
- Contact the signal systems engineer in the field if a signal timing plan needs to be
updated.
- Maintain the City of Miami Beach Police Department and Miami Beach government
officials abreast of traffic.conditions.
- Broadcast real-time travel information to the public via Twitter and the VMS signs.
- Coordinate with field technicians when traffic monitoring equipment needs
maintenance.
Communications/Public Information Support
The Traffic Monitoring Team keeps the public informed by broadcasting areas of traffic
, congestion and optimal routes to travelers via Twitter (using the handle @TrafficAlertSFL) and
VMS signs. Based on discussions with the City transportation officials, the locations for the
Temporary VMS signs for the special events are identified as following:
OWN d ___ . City of Miami Beach AdOk
2015-2016 Active Traffic Management
�
Scope of Services Advanc ed Transportation
October 31, 2015 to May 31, 2016 Engineering Consultants
Al—SR I-195/Julia Turtle Cswy facing EB traffic near City of Miami Beach Welcome sign
A2—Venetian Cswy facing EB traffic E of the East-most bridge
A3—SR I-395/MacArthur Cswy facing EB traffic by Terminal Island
A4—Arthur Godfrey Rd facing EB traffic by Indian Creek Drive
The following routes are considered major ingress and egress routes for the majority of the
events:
• 41st Street from I-195/Julia Tuttle Causeway to Collins Avenue
• SR 907/Alton Road South of 41st Street to Dade Blvd.
• Pine Tree Drive South of 41St Street to 23rd Street
• Indian Creek Drive South of 41st Street
• SR AlA/Collins Avenue South of 41st Street
• 17th Street between SR 907/Alton Road and Washington Avenue
• 5th Street from I-395/MacArthur Causeway to SR AlA/Collins Ave
• Washington Avenue from 5th Street to Dade Boulevard
• Venetian Causeway from east of Harold Plaza to SR 907/Alton Road & Dade Boulevard
• SR 907/Alton Road from 5th Street to Dade Blvd.
• SR AlA/Collins Avenue from 5th Street to 15th Street
Analysis and Documentation
Daily Summary Reports will be provided during special events to the City of Miami Beach
Transportation Coordinator at the end of each event day. A final Event Summary Report will be
submitted within a week of the completion of each of the special events.
Monthly reports summarizing the Active Traffic Monitoring efforts will be provided to the City
of Miami Beach Transportation Department. A Final Technical Memorandum will be submitted
within four weeks after the completion of the six-month monitoring period.
I
0
�`L
ci sW°, J 2
O O flu 0Z .0 1� 0Q 0 M n, M as as a; ,--.1 O O O aa 0 0 ry 0 o M+ai ri Q `4,6" ai e e
ci
M:cM
«O «O
iii g 0
O - -
m 0 �F-- - ar
F..n u Z I LL
C` CC W U
O w a
ti
T..�' + J VI �"� 111 N 00 Q .^-I Fig d aN-.
�+. a ac N .i la Q lf, .-i E Y V
S No a
`� F O ° al
S c « m
'� a E
- F' o a a v v c E
7 m rri Ln A A A '� y
z z z a a
a > m m
a w
z5 5 iQ z N n m ao ,0 3° t p V
X M Z o et
E c y 11
E
z y_
J F N N N N'N N n O 'C
K Q V Q Q Q Q Q N N V. t
y, 7 g Rf M M M M M N (..1 u 1 O V
F i- O a1 a1 m a, a1 al a, C N d' °
In ? b– — , e■W Q' LL N N M G F V ci
1WL W Q 7 ti . C . 3 a1 W z a Z
C z "' x O1 O to
‹ 41 W a h V
Z
O — — O
E ., 1 Q n n n n n g u
. 7 = N N N Si
0 a1 a1 al al Q1
V1 G I
M W
V W
• Z
O LL H • • M —
W Q 7 , , a0 N N
' O N
C
a — _ y
E } W
v
N g
r
N N I.-,
s1 ? g a, a, 1 m m m F-
N
S z• "' U O Y N j
t, l7 — F- a '5 p
LL CC N a1 Q1 O o� 0 3 = Ly',
OH 7 Q M N . i p~., • „. %
u M . Y N N N la
N C
a) d a •Y ,a 7 m 7 ,5
L' mx
Q oJC �" T' s s a . p a d o O
d W = N N N N N N ? N F- r a) Z D: 2 V, O O 0 z c g _ d S M Q m > t W W u,tt
E W LL aC as n Vt
Y.
Q Q 7 • • N — 7_,' ;Qi n
N.
H
N .
to > E E
o
IN a a a �+
E E E a'
o > > o
J J J Z
m , u a
+ �+ E
a g m ,
A A w
N
a $
M
Y c
u ..
a7 = g
IS F-O c 'O o
d N ' = m m „ 5 m • d
V a N m C d O C E
v �W a n o ^' c c " a u LL.,.,, + o is '" C i u m_ a V y 'a D d
t a m E m a N W a '" m > 1 °
c
C 0 C o 3 O O e d v E . > ? —.- °' ' d
E m p '2 n y c 2 S E
C d \ \ C 0
L o Z 0 a C O i N W ,. .0 d C y d N d Q C
•, N E 'a p ~ 2 t p - C If
•
p y w 2 m w jd u c c
g
y = 2 0 t ` d q ,' a Y N 02 v. j W d
N .§ § O E n° . a O C a s d d Vf O N C d
v a o v f d a 2 r N m W a o
Q m . a m ,..) C 1 N an Z Z Z .
-.4 W m n M J
H Y Y N j M Y Y "_ C 2 Q I ? m u U N m a m u
N ;_1.' F F N F - - - O C y Y
0 Y 0 0
r A W 0 H
h !- F- F- F F- F-
1
iv "n ao 11111
ri
r' 00 rl.,� a0 00 C J V Q 0o a y?f r (7 ai+g� Oi .X N O D
b?
Ln
W
E C w W
W A
C-
!=``�i! N N 111 N 00 R .n-' O O F of .,.
_w�+ N r-1 l0 V Lfl H N O E Y 1,.1
Y,.. i O Q' N pN C 41
=
'0 C m
8 e
O cc~ tt Q R Cr Cr Cr E
m m m m m m E Hy
p u., V1 Ul 10 In In I- owl G 0
s a.
a Q ' m '
m
W z V W S.
LL n N N L'S a] C U G d
Wr �if D .� .� m lD m a m W G
.E m a H
-0 ,, z 0
z z Q 22 a c a c c v ` u) v N t
g. al al al a1 al al O U C N O O
Sf0 t,
-1 O > al N y
= z _ ° a a z ci
W LL
N N M * . r W
v c Li. W , , N , W , 3 a, W Q
Y z� v p N C r O
W 0.
V
2 z
t5 --, _
J ~ g n g n n U n u
E
o ¢ m m m m m m
O
vs W=
w W
✓ z
ES' 0 LL K N a
4 < ,W V~1 W C . , M N gl
S N
M
C
QI N
E _ L
> w U
tt O1 al a a, a' 01 H
0 cu
a W L N n
Si 2 L, O Y T
u, d. N a1 01 O N 3 S W
a O ¢ R m N ~ u'1 a N Z Y 'n T
p
E� = u = .0 'n v
O • D O V ` S S =
✓ J al Ql a1 a1 a1 a1 —, N 1ZC 3 ` y Q Q m
Q K It'. lD lD lD lD ID ID
C a O d av,
•Z K V V V C O V > 41 C N a.,+ K ' N N
> m T T T
W = N N N N N N > N r N = 1' Vl 0 Q Q
• Z I-
Z 8 = v = V a m > 1, w w lu
CO,E W LL Q co n 1A
_C W , p Fl
N � � n
C 5 N = lD
1 to
1
N
of a E a a
N N V1
' a a :
E E E 61
O
0 0 - z
S' To u m
a a m
.� '^ en W
Y H u
~ F C C
o
P..
Y
t , D E
H it2. W N 3 E g
✓ a
a. r:, co m y ° E >' I'lic
C N 'E `l N rE d 0 V
> a T. E o 3 o .5 c
�i ; c a w' 3 E ° of E .: o ,°� i,; E
.3 2 w a ,^ c c n C Z °o v1 1 o
2 `w a` a w E 2 2 E N `^ ° c
W E N c g Z1 a ` D ^'w a
E n 'C E, a -• '° E Ti-, A W m
T.
O Q U d F G 2 t a 11 W , ••
N C O o A K V u Q N
C -s'- L -6° E
c w C d • " w " D o
v E N. c m G c m > E LL C e p To A A y
E A W 2
2_, o Z O w p E C o `p w z = c a t. Y y m a < c a
I
b
't• = w � Z c 1 •; " = 'o n D N E w Q Z A
a r 3 y 0..0 2 O O C a G d 6 Y U O c
.
a E v ¢ . a m _ o o m ,k 4 , s . 2 m .. o
c H 2w ` w m > F iA a¢ m 1t F W n m ti � yp ' Z Z Z
.t .E ¢ • 2 m l7 ¢ m u ¢ m u
H Y Y N j N1 Y S y 'n N V■ N N N e+, '1 '+
0 a 0 0 N H H H a O a > . p Y U 0 Y Y Y Y Y Y
- w O ~ H
H H F g H F-
. _. _. __ _1