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PSA with Infinite Source Communications Group LLC RFQ 2015-144-YG dos -- , q110 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND INFINITE SOURCE COMMUNICATIONS GROUP LLC FOR PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS, PURSUANT TO RFQ 2015-144-YG This Professional Services Agreement ("Agreement") is entered into this 5 day oft _ave�^ ..2015, between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 ("City"), and INFINITE SOURCE COMMUNICATIONS GROUP LLC, a Florida limited liability company, whose address is 4700 Biscayne Blvd, Suite 403, Miami, Florida 33137 (Consultant). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Consultant, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an independent contractor, and not an agent or employee of the City. Services: All services, work and actions by the Consultant performed or undertaken pursuant to the Agreement. Fee: Amount paid to the Consultant as compensation for Services. Proposal Documents: Proposal Documents shall mean City of Miami Beach RFQ No. 2015-144-YG for Public Information Outreach Services on Right of Way and Facilities Construction Projects, together with all amendments thereto, issued by the City in contemplation of this Agreement (RFQ), and the Consultant's proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an expressed conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the (RFQ); and the Proposal. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139: telephone number (305) 673-7000, Ext. 6515: and fax number(305) 673-7023. SECTION 2 SCOPE OF SERVICES (SERVICES) 2.1 In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide the work and services described in this section, Exhibit "A" hereto (the Services), and as may also be more specifically prescribed in Exhibit B hereto (the Consultant Service Order) issued by the City to Consultant for a particular project. 2.2 Consultant's Services, and any deliverables incident thereto, shall be completed in accordance with the timeline and/or schedule in Exhibit "A" hereto. 2.3 The Services will be commenced by the Consultant upon receipt of a written Consultant Service Order signed by the City Department Director or his/her designee (who shall be the Assistant Director), and the City Manager or his/her designee (who shall be the Assistant City Manager). Consultant shall countersign the Consultant Service Order upon receipt, and return an original signed copy to the City. Once a Consultant Service Order is issued, deliverables to the City will be phased as follows: Design and Pre-Construction Communications — In this phase, a plan is developed delineating how the community will be informed throughout the life of each particular right of way or facility construction project (the "Project"). The community is provided with information regarding design, when the Project is to commence and how stakeholders will be affected. Meetings are held with stakeholders to introduce the Project team and contractor(s) that will be working in the area. Project Information — This phase begins concurrently with construction and is finalized when the Project.is substantially complete. Residents, business owners and civic organizations are provided weekly with information relevant to the progress of the work on a regular basis. Meetings are held on an as-needed basis with individual stakeholders or interested groups. The Public Information Officer serves as liaison between residents / stakeholders and the Project team. Post-Construction Communications — In this phase, Project-close out information is sent out to stakeholders informing them that construction has been finalized and providing them with contact information for various owner agencies. The public information officer is also to submit final copies of all tracking documents such as contact databases, issue/resolution lists, encroachment notes, etc. at this time to the City Project team members. 2.4 Consultant shall use its best efforts to maintain a constructive, professional, cooperative working relationship with the City's Project Manager, the City's Contractor, and any and all other individuals and/or firms that have been contracted, or otherwise retained, to perform work on the Project. 2.5 The Consultant shall perform its duties under this Agreement and under a Consultant Service Order, in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all Services required under the Agreement and, specifically under any Consultant Service Order issued to the Consultant by the City (including the Services performed by sub-consultants), within the specified time period and specified cost. The Consultant is responsible for, and shall represent that its work conforms to the City's requirements, as set forth in the Agreement and in any particular Consultant Service Order issued to Consultant by the City. Neither the City's review, approval or acceptance of, nor payment for, any of the Services required under the Agreement shall be construed to relieve the Consultant (or any sub-consultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. With respect to the performance of Services by sub-consultants, the Consultant shall, in approving and accepting such Services, ensure the professional quality, completeness, and coordination of the sub-consultant's Services. 2.6 The Consultant is advised that performance evaluations of the work and/or services rendered throughout this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. Consultant agrees not to divulge, furnish or make available to any third party(ies), any non-public information concerning the Services or the Project, without the prior written consent of the City Manager or her/his designee, unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly subpoenaed. Consultant shall also require its employees and sub-consultants to comply with this subsection. Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any and all such documents and/or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.7 Sub-Consultants: All services provided by sub-consultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall be undertaken and performed pursuant to appropriate written agreements between the Consultant and the sub-consultants, which shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and the sub-consultants. The Consultant shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub- consultants shall be the sole responsibility of Consultant. 2.8 Any change, or substitutions of the Consultant's project manager or public information officer shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be the City's Project manager). Replacement (including reassignment) of an approved project manager or public information officer shall not be made without submitting a resume for the replacement staff person and receiving prior written approval of the City Manager or his designee (i.e. the City Project manager). 2.9 Reimbursable Expenses are an allowance set aside by the City and shall include actual expenditures made by the Consultant in the interest of the Project. Notwithstanding the preceding, any Reimbursable Expenses in excess of $500 must be authorized, in advance, in writing, by the City's Project Manager. Invoices or vouchers for Reimbursable Expenses shall be submitted to the City's Project Manager (along with any supporting receipts and other backup material requested by the City's Project Manager). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Reimbursable Expenses may include, but not be limited to, the following: • Cost of reproduction, courier, postage and handling of collaterals and other project documents (excluding reproductions for the office use of the Consultant and its subconsultants, and courier, postage and handling costs between the Consultant and its sub-consultants) • Costs for reproduction and preparation of graphics for community workshops. 2.10 NOTWITHSTANDING ANYTHING CONTAINED IN THIS SECTION 2, THE CONSULTANT SERVICE ORDER ISSUED BY THE CITY TO CONSULTANT SHALL SPECIFICALLY DELINEATE AND DESCRIBE THE SERVICES TO BE PROVIDED BY CONSULTANT FOR THE PARTICULAR PROJECT (THAT IS THE SUBJECT OF SUCH ORDER). SECTION 3 TERM The term of this Agreement (Term) shall commence upon execution of this Agreement by all parties hereto, and shall have an initial term of three (3) years, with two (2) additional one (1) year renewal options, to be exercised at the City Manager's sole option and discretion, by providing Consultant with written notice of same no less than thirty (30) days prior to the expiration of the initial term. Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines, schedules, dates, and/or performance milestones for completion and delivery of the Services, as same is/are set forth in the timeline and/or schedule referenced in each Consultant Service Order. SECTION 4 FEE 4.1 Consultant's maximum or"Not to Exceed" fee for provision of the Services, or portions thereof, as may be set forth and described in the Consultant Service Order issued for a particular Project, shall be agreed to at the time of service in accordance with the hourly rates set forth in Exhibit "D" attached hereto, and shall be set forth in the Consultant Service Order, in the form attached as Exhibit "B" hereto. 4.2 Approved Additional Services shall be compensated in accordance with the hourly rates set forth in Schedule "D" attached hereto. Any request for payment of Additional Services shall be included with a Consultant payment request. No mark-up shall be allowed on Additional Services (whether sub-contracted or not). Approved Reimbursable Expenses shall be paid in accordance with Section 2.9 herein. Any request for payment of Reimbursable Expenses shall also be included with Consultant's payment request. No mark-up shall be allowed on Reimbursable Expenses. 4.4 INVOICING Upon receipt of an acceptable and approved invoice, payment(s) shall be made within thirty (30) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). Invoices shall include a detailed description of the Services (or portions thereof) provided, following the format outlined in Exhibit "E" hereto (Summary Report of Services Performed). Invoices and support document shall be submitted to the City at the following address: City of Miami Beach [Department Name indicated in the City's Purchase Order] 1700 Convention Center Drive Miami Beach, FL 33139 Attn: [Department Contact indicated in the City's Purchase Order] SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Consultant. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Consultant. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against Consultant. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Consultant agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, its officers, employees, agents, contractors, subcontractors, or any other person or entity acting under Consultant's control or supervision, in connection with, related to, or as a result of the Consultant's performance of the Services pursuant to this Agreement. To that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The parties agree that one percent (1%) of the total compensation to Consultant for performance of the Services under this Agreement is the specific consideration from the City to the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS The Consultant shall maintain and carry in full force during the Term, the following insurance: 1. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statutes Chapter 440; 2. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage; and 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. The insurance must be furnished by insurance companies authorized to do business in the State of Florida. All insurance policies must be issued by companies rated no less than "B" as to management and not less than "Class VI" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All of Consultant's certificates shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy. CERTIFICATE HOLDER MUST READ: The City of Miami Beach, Florida C/O Insurance Tracking Services, Inc. (ITS) P.O. Box 20270 Long Beach, CA 90801 Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior to any work and/or services commencing) and will be kept on file in the Office of the Risk Manager. The City shall have the right to obtain from the Consultant specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverage. The Consultant is also solely responsible for obtaining and submitting all insurance certificates for any sub- consultants. Compliance with the foregoing requirements shall not relieve the Consultant of the liabilities and obligations under this Section or under any other portion of this Agreement. The Consultant shall not commence any work and or services pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. SECTION 7 LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Consultant and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Consultant hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of $10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 [INTENTIONALLY DELETED] SECTION 10 GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Consultant, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manager may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Consultant shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 [INTENTIONALLY DELETETD] 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING Consultant shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable u nless as a pp roved pursuant to this Section, and any attempt to make such assignment (unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 EQUAL EMPLOYMENT OPPORTUNITY In connection with the performance of the Services, the Consultant shall not discriminate against any employee or applicant for employment because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital and familial status, or age. 10.6 CONFLICT OF INTEREST The Consultant herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County Code, and as may be amended from time to time; and by the City of Miami Beach Charter and Code (as same may be amended from time to time); both of which are incorporated by reference herein as if fully set forth herein. The Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirectly, which could conflict in any manner or degree with the performance of the Services. The Consultant further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Consultant. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising there from. 10.7 TRAVEL Any travel in connection with this Agreement must be pre-approved by the City. All travel expenses will be reimbursed in accordance with the requirements of Section 112.061, Florida Statutes. SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the Consultant and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice in writing, all such notices and communications shall be addressed as follows: TO CONSULTANT: Infinite Source Communications Group, LLC 4700 Biscayne Blvd, Suite 403 Miami, FL 33137 Attn: Monica Diaz TO CITY: City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 Attn: City Manager COPIES TO: City of Miami Beach Raul Aguila, City Attorney 1700 Convention Center Drive 4th Floor Miami Beach, FL 33139 Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the day on which personally served, or the day of receipt by either U.S. certified mail or overnight delivery. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 ENTIRETY OF AGREEMENT The City and Consultant agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 12.4 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the definition of"Contractor" as defined in Section 119.0701(1)(a), the Consultant shall: a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service; b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and d) Meet all requirements for retaining public records and transfer to the City, at no City cost, all public records created, received, maintained and/or directly related to the performance of this Agreement that are in possession of the Consultant upon termination of this Agreement. Upon termination of this Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. For purposes of this Article, the term "public records" shall mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. Consultant's failure to comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes shall be a breach of this Agreement. In the event the Consultant does not comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes, the City may, at the City's sole discretion, avail itself of the remedies set forth under this Agreement and available at law. [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: By :...,�,�� City C erk ' ��y, Mayor " 2 •FOR CONSULTANT: �� ../..1.&0_ Infinite Source Communications Group, LLC ATTEST: '►� ,`'1 26TM . • , By: Secre ary 40,. gerCal-jeh-S eatiCt426., jKie6ria& fi Print Name Print Name/Title EXHIBITS EXHIBIT A—SCOPE OF SERVICES EXHIBIT B — CONSULTANT SERVICE ORDER EXHIBIT C— CONSULTANT COMPENSATION EXHIBIT D — HOURLY BILLING RATE SCHEDULE EXHIBIT E —SUMMARY REPORT OF SERVICES PERFORMED (SAMPLE) ATTACHMENTS ATTACHMENT A- Resolution, Commission Item Summary, and Commission Memorandum ATTACHMENT B— Request for Qualifications ("RFQ") ATTACHMENT C - Bidder's Response to the RFQ ATTACHMENT D - Insurance APPROVED AS TO FORM & LANGUAG E & FOR EXECUTION k6- tS City Attorney Dc,a 0Yr-- 24 EXHIBIT A SCOPE OF SERVICES This Statement of Work describes and defines activities which may be required by the City for a range of services to include, but not limited to: communications planning and implementation, public relations and community involvement, customer service, general translation and interpreting services, revamping project collaterals, preparation of related media communications and collateral materials, preparation of audio/video presentations, project planning, coordination and implementation, web content development, franchise utility communication, special events coordination, hosting public meetings and other services that may be related. This includes, but is not limited to, those operations necessary for mobilization, the movement of personnel, equipment, supplies, expertise, incidentals, permits, notifications, and fees associated with such notifications, if any. The City shall request consultant services on an as-needed basis. There is no guarantee that any or all of the services described in this RFQ will be assigned during the term of this resulting agreement. Further, the Consultant is providing these services on a non-exclusive basis. The City, at its option, may elect to have any of the services set forth herein performed by other consultants or City staff. DEFINITIONS Consultant(s) The Consultant is the Successful Proposer(s) retained by the City to perform Public Information Outreach Services on Right of Way and Facilities Projects described in this Scope of Services. City The City of Miami Beach Department City Departments, including but not limited to: The Public Works Department and Capital Improvement Projects Office Letter of Authorization A letter issued by the Project Manager (or his/her designee) authorizing the Consultant to commence work on a specific task. Completion due dates and fees are specified in this document. Project Manager The City's staff member(s), manager(s) or consultant(s) with overall responsibility and authority to oversee the Public Information Outreach Services on Right of Way and Facilities Projects in Miami Beach. Task Assignment One or more tasks assigned under this contract in connection with the Public Information Outreach Services on Right of Way and Facilities Projects in the City of Miami Beach. Job Classifications and Descriptions: Project Manager: Primary point of contact with the City's Project Manager (or his/her designee) on overall activities of the contract; ensures contract compliance; manages budgets and invoices; executes special projects and performs QA/QC on all collateral materials. Responsible for entire staff assigned to this contract to include staff supervision and work production. Works with City's Project Manager on streamlining processes and developing cost effective methods of doing business. Public Information Officer (PIO): Serves as liaison between project stakeholders and project team. Acts as the point person for project related information and due to extensive interaction with the City of Miami Beach community, bilingual (English/Spanish) is strongly desired; writes public involvement plans for projects; identifies potential impacts to the public as a result of construction plans; prepares and disseminates collateral materials to the public; develops strategic alliances and partnerships; prepares and presents project information for meetings; coordinates resolution of issues; maintains database of stakeholders; prepares information for updating website; edits website content; performs media responses in writing as needed; coordinates and staffs formal and informal public meetings; arranges field meetings and special events; maintains Home Owner Association (HOA) relations and executes other duties relevant to the position. Graphic Designer: Designs and maintains collateral materials; creates and updates templates and newsletter layouts; depicts project information on maps that serve as visual explanations to stakeholders; performs other duties relevant to the position. Familiarity with municipal governments and/or construction concepts are a plus. CONSULTANT RESPONSIBILITIES Coordination with the City All aspects of each task shall be coordinated through the City's Project Manager (or his/her designee); the City project manager for each project is to be determined at the time a PIO assignment is issued. All authorizations and approvals shall be in writing and executed by the Project Manager(or his/her designee) prior to the commencement of work. City of Miami Beach offices are located at 1700 Convention Center Drive; Miami Beach, Florida, 33139. Services to be provided The following procedures are general for all projects. One or more of them may be necessary depending on the scope of the project. The necessary steps will be identified and a schedule of activities will be established by the City's Project Manager. If the procedural regulations referenced herein are revised or superseded before the services by the CONSULTANT are rendered, compliance with the most up-to-date version and/or amendments/statutes will be required. The CONSULTANT will provide any one or more of the following services as required by the DEPARTMENT. Public Relations, Community Involvement and Customer Service The successful firms may be tasked with the following duties and responsibilities: • Developing public involvement plans • Developing project-related informational materials • Collateral production • Communicating project information and addressing citizen/stakeholder concerns • Preparing related media communications and informational materials • Coordinating emergency communications • Developing presentations and talking points • Planning, organizing and attending special events and meetings • Preparing audio/video presentations • Writing newsletters and feature stories • Translating collateral material developed • Designing and developing templates and graphics informational materials (usually maps that depict project information) • Preparing web content and web copywriting • Developing ads • Coordinating franchise utility communication • Arranging and documenting field meetings • Stakeholder satisfaction surveys • Coordinating media/special events such as block parties, community meetings, and ribbon cuttings EXHIBIT B CONSULTANT SERVICE ORDER Service Order No. for Public Information Outreach Services on Right of Way and Facilities Construction Projects. TO: DATE: Pursuant to the agreement between the City of Miami Beach and for Public Information Outreach Services on Right of Way and Facilities Construction Projects, you are directed to provide the following services: SCOPE OF SERVICES: Project Name and No: Estimated calendar days to complete this work: days Fee for this Service Order: $ The above fee is a Lump Sum or an Upset Limit (Maximum Amount) (check one). CIP Project Coordinator Date CIP Assistant Director Date Consultant Date CIP Director Date • City Manager Date EXHIBIT C CONSULTANT COMPENSATION AGREEMENT BETWEEN CITY OF MIAMI BEACH AND FOR PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS Project Name and No: Scope of Services: Fee for this Service Order: $ Schedule of Payments Public Information Services* $XXXXXXXX Graphic Design Services* $XXXXXXXX Translation Services $XXXXXXXX Quality Assurance/Control Services** $XXXXXXXX Reimbursable Allowance*** $XXXXXXXX NOTE: These services will be paid in lump sum based on percentage of work complete, or as a not to exceed limit based on actual work performed, as identified in the Consultant Service Order. EXHIBIT D HOURLY BILLING RATE SCHEDULE Public Information Service Hourly Rate Project Manager $110 Public Information Officer $85 Assistant Public Information Officer $55 Graphic Designer $75 Translation Services $65 EXHIBIT E SUMMARY REPORT OF SERVICES PERFORMED (SAMPLE) PlannedProgress Summary Report of Services Performed by [company name/logo] Name of Reporting Consultant(s): Project Name: Invoice Period: Percentage of Work Performed: Services Performed Task Number of Hours Per Task Task 11— lInvohoeirremf Para Task 2—Project-Related lInfori atiomall V aterimlls Task 3—Co rnm7unocatiimg IPrcped flrrcForsnatiori Task 4—Media.Goord'un atiom Task S—Err emeff Communications Task b—Developing E serrhiatiorus Task 7—Meeting Coordination Task a—Ar'V Plri entatiaris Task 9'—igewsleterifeadiure Stories Task 10-Tr©isI1atnons Task 111 -Grapfnuc Services Other Summa rY [enter text here to describe work completed by NO and graphic designerJ ATTACHMENT A Resolution, Commission Item Summary, and Commission Memorandum RESOLUTION NO.. 2015-29109 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2015-144-YG (THE RFQ), FOR PUBLIC INFORMATION OUTREACH (PIO) SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH HML PUBLIC OUTREACH, LLC., INFINITE SOURCE COMMUNICATIONS GROUP, LLC., MEDIA RELATIONS GROUP, LLC., AND QUEST CORPORATION OF AMERICA, INC., TO ESTABLISH A POOL OF CONSULTANTS THAT CAN PROVIDE THE REQUIRED PIO SERVICES ON AN AS NEEDED BASIS; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, Request for Qualifications (RFQ) No. 2015-144-YG for Public Information Outreach Services on Right of Way and Facilities Construction Projects was issued on May 8, 2015, with an opening date of July 14, 2015; and WHEREAS, a pre-proposal conference was held on May 20, 2015; and WHEREAS, the City received four (4) proposals from HML Public Outreach, LLC., Infinite Source Communications Group, LLC., Media Relations Group, LLC., and Quest Corporation of America, Inc; and WHEREAS, on August 11, 2015 an Evaluation Committee appointed by the City Manager convened to consider all proposals; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information on the scope of services, references, and a copy of the proposal; and engaged in a question and answer session after the presentation of each proposer; and WHEREAS, the Committee was instructed to score and rank the P ro osals pursuant to P P the evaluation criteria established in the RFQ; and WHEREAS, the Committee's ranking was as follows: Media Relations Group, LLC, top- ranked; HML Public Outreach, LLC., and Infinite Source Communications Group, LLC., were tied as the second highest ranked firm; and Quest Corporation of America, Inc., fourth highest ranked; and WHEREAS, after reviewing all the submissions and the Evaluation Committee's rankings, the City Manager exercised his due diligence, and is recommending that the Administration be authorized to enter into simultaneous negotiations with the following proposers: Media Relations Group, LLC, HML Public Outreach, LLC., Infinite Source Communications Group, LLC., and Quest Corporation of America, Inc.; to establish a pool of consultants that can provide services to the City on an as needed basis. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals pursuant to Request for Qualifications No. 2015-144-YG (the RFQ), for Public information Outreach (PIO) Services On Right of Way and Facilities Construction Projects; authorizing the Administration to enter into negotiations with Media Relations Group, LLC, HML Public Outreach, LLC., Infinite Source Communications Group, LLC., and Quest Corporation of America, Inc., to establish a pool of consultants that can provide the required PIO Services on an as needed basis; and further authorizing the Mayor and City Clerk to execute Agreements upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this 2. day of September 2015. ATTEST: R.•ael E. Granath, it At =• •` :9, ine, ', tea it o • /$ / 1NCOBP ORpl'ED: • As r0 . APPRO& ANGUAOGE FORM &FOR EXECUTION (t� to City Attorney N T:IAGENDA12015\September\PROCUREMENT\RFQ 2015-144-YG Public Information Outreach Services -Reso.doc COMMISSION ITEM SUMMARY Condensed Title: A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The Recommendation Of The City Manager Pertaining To The Ranking of Proposals Pursuant to Request for Qualifications (RFQ) No. 2015-144-YG for Public Information Outreach Services On Right of Way and Facilities Construction Projects. Key Intended Outcome Supported: Enhance External And Internal Communication From And Within The City Supporting Data (Surveys, Environmental Scan, etc: N/A Item Summary/Recommendation: The Administration issued RFQ 2015-144-YG to seek the proposals from qualified contractors to provide Public Information Outreach Services On Right of Way and Facilities Construction Projects. The RFQ was approved for issuance by the City Commission on May 6,2015.The RFQ was released on May 8,2015.A pre-proposal conference to provide information to the proposers submitting a response was held on May 20, 2015. On July 14, 2015, the City received proposals from: HML Public Outreach, LLC; Infinite Source Communications Group, LLC; Media Relations Group, LLC; and Quest Corporation of America, Inc. On August 11, 2015, the Evaluation Committee appointed by the City Manager convened to consider the responsive proposals received.The Committee was instructed to score and rank the sole proposal received pursuant to the evaluation criteria established in the RFQ.The results of the evaluation committee process were presented to the City Manager for his recommendation to the City Commission. After reviewing the submission and the Evaluation Committee's rankings of proposals received,the City Manager recommends that the Mayor and the City Commission, pursuant to RFQ No. 2015- 144-YG, for Public Information Outreach Services On Right of Way and Facilities Construction Projects,authorize the Administration to enter into negotiations with Media Relations Group, LLC, HML Public Outreach, LLC., Infinite Source Communications Group,LLC.,and Quest Corporation of America, Inc., to establish a pool of consultants that can provide services to the City on an as needed basis. Further, the City Manager recommends the Mayor and City Clerk be authorized to execute Agreements upon conclusion of successful negotiations by the Administration. RECOMMENDATION Adopt the resolution. Advisory Board Recommendation: Financial Information: Source of Amount Account Funds: 1 The annual cost associated with the parking attendant services is subject to the funds availability approved through the City's budgeting process OBPI Total Financial Impact Summary: City Clerk's Office Legislative Tracking: Alex Denis, Extension 6641 Sign-Offs: Departm t Director Assistan :- anager City pager •► f. DM A� .' M �.1�. _ JL ..V ImPr • T:\AGENDA120151Se4t- ber\PROCUREMENT\RFQ 2015-144- Public Information Outreach Services - ary.doc MIAMIBEACH AGENDA ITEM C7D DATE 47- -IS- -0- MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSIO MEMORANDUM TO: Mayor Philip Levine and Members of the City Co fission FROM: Jimmy L. Morales, City Manager DATE: September 2, 2015 SUBJECT: A RESOLUTION OF THE MAYO`; AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCE ING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2015-144-YG (THE RFQ), FOR PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME SUPPORTED Enhance External And Internal Communication From And Within The City FUNDING The annual cost associated with the parking attendant services is subject to the funds availability approved through the City's budgeting process. BACKGROUND Neighborhood right of way improvements, parking lots, parking garages, structural and park facilities, as well as capital renewal and replacement projects are underway in each of the three (3) City districts. The additional activity produced by these projects in turn generates an exponential need for proper and timely notification to the City's stakeholders. Keeping residents, business owners and civic organizations well informed and actively involved is a key factor of the City's ongoing and growing commitment to maintain residents informed at all times. The City's present contract, established pursuant to RFQ 19-11/12 expires October 1, 2015 and all renewal options have been exhausted. Issuance of a new RFQ will enable the City to establish a pool qualified consultants that will serve to facilitate the assignment of these services for all neighborhood and facility projects. RFP PROCESS On May 6, 2015, the City Commission approved to issue the Request for Qualifications (RFQ) No. 2015-144-YG for Public Information Outreach Services on Right of Way and Facilities Construction Projects. On May 8, 2015, the RFQ was issued. A voluntary pre-proposal conference to provide information to the proposers submitting a response was held on May 20, 2015. RFQ responses were due and received on July 14, 2015. The City received a total of four(4) proposals. The City received proposals from the following firms: HML Public Outreach, LLC. Infinite Source Communications Group, LLC. Commission Memorandum—RFQ 2015-144-YG for Public Information Outreach Services on Right of Way and Facilities Construction Projects September 2, 2015 Page 2 Media Relations Group, LLC. Quest Corporation of America, Inc. On July 8, 2015, the City Manager via Letter to Commission (LTC) No. 279-2015 appointed an Evaluation Committee (the "Committee"), consisting of the following individuals: • Diana Fontani, Public Information Specialist, Office of Capital Improvement Projects • Melissa Berthier, Public Information Specialist, Office of Communications • Lynn Bernstein, Sustainability and Outreach Coordinator, Department of Public Works Alternates: • Nannette Rodriguez, Director, Office of Communications • Elizabeth Wheaton, Assistant Building Director, Building Department, Office of the City Manager On August 4, 2015, the City Manager via Letter to Commission (LTC) No. 309-2015, revised the Evaluation Committee (the "Committee"), as follows: • Diana Fontani, Public Information Specialist, Office of Capital Improvement Projects, was unable to participate as an evaluation committee member and was therefore removed. Furthermore, alternates Elizabeth Wheaton, Assistant Building Director, Building Department and Nannette Rodriguez, Director, Office of Communications, were also unable to serve on the evaluation committee. • Margarita Wells, Environmental and Sustainability Specialist, Building Department, Office of the City Manager, was added. • Maria Cerna, Division Director, Office of Capital Improvement Projects was added. The Committee convened on August 11, 2015 to consider proposals received and interview the proposers. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also provided general information on the scope of services, references, and a copy of each proposal. Additionally, the Committee engaged in a question and answer session after the presentation of each proposer. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process resulted in the ranking of proposers as indicated in the table below. RFQ#2015=144 4G', Publlc:lnformation:, ••Outeach Services on • Right of Way arid'•;•- LOW 'Facilities'Construction• Lynn Melissa Maria Margarita AGGREGATE F:::`. Bernstein Ranking Berthier Ranking Cema Ranking Wens Ranking • TOTALS Rank HML Public Outreach,LLC 97 2 96 1 93 2 95 4 • 9 2 Infinite Source Communications Group, LLC 96 3 93 3 94 1 98 2 9 2 Media Relations Group, LLC 98 1 95 2 92 3 99 1 7 1 Guest Corporation of America,Inc. 95 4 91 4 90 4 97 3 15 4 Commission Memorandum—RFQ 2015-144-YG for Public Information Outreach Services on Right of Way and Facilities Construction Projects September 2, 2015 Page 3 MANAGER'S DUE DILIGENCE & RECOMMENDATION After reviewing all the submissions and the results of the evaluation process, the City Manager recommends that the Mayor and City Commission authorize the Administration to enter into negotiations with Media Relations Group, LLC, HML Public Outreach, LLC., Infinite Source Communications Group, LLC., and Quest Corporation of America, Inc., to establish a pool of consultants that can provide services to the City on an as needed basis. Further, the City Manager recommends that the Mayor and City Clerk be authorized to execute Agreements upon successful negotiations by the Administration. CONCLUSION The Administration recommends that the Mayor and City Commission approve the resolution accepting the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for Qualifications No. 2015-144-YG (the RFQ), for Public Information Outreach Services on Right of Way and Facilities Construction Projects. JLM/MT/KGB/SF/AD/YG T:\AGENDA\20151September\PROCUREMENT\RFQ 2015-144-YG Public Information Outreach Services -Memo.doc ATTACHMENT B Request for Qualifications ("RFQ") MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 1 REQUEST FOR QUALIFICATIONS NO. 2015-144-YG PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS JULY 1, 2015 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00 p.m.., on Tuesday, July 14, 2015, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. Y p Y res P ANSWERS TO QUESTIONS RECEIVED FROM PROSPECTIVE PROPOSERS: Q1: We would like to know what the hourly rates on the last contracts were, and the total amount paid to the companies. • Al: Please refer to Attachment A in this Addendum. Q2: What projects do you anticipate the new contract will be serving? A2: Please refer to Attachment B for a list of upcoming projects from our Office of Capital Improvement Projects (CIP) for which services under this RFQ will be required. The City's Public Works Department will also be needing services under this RFQ for the following upcoming projects: . i Storm Water, and Waste Water Improvement Projects Infrastructure upgrades around City Hall and the Convention Center Sea Wall Replacement Program over the next 10 years Q3: Could you please provide us with a copy of the sign-in sheet for today's meeting? A3: Please refer to Attachment C in this Addendum. Q4: Please provide the proposals of the firms that were awarded the current contract. Also, please provide electronic copies of the proposals for companies who were not awarded the contract. A4: Please refer to Attachments 1 to 5 in Public Purchase to view copies of the Proposals received under the previous RFQ No. 19-11/12. The firms awarded the current RFP are Infinite Source Communications Group, LLC., Quest Corporation of America, Inc., and Media Relations Group, LLC. 1 Q5: Can a subcontractor of the prime consultant participate in more than one team? A5: No. Q6: Can the City provide the project list for which we will need to provide services to? A6: Please refer to the answer written for Question #2 in this Addendum. Q7: Can the City provide the different software, interfaces and programs from which we will be able to obtain information from? A7: Programs pertaining to public outreach regularly used by the City of Miami Beach are as follows: Microsoft Office Suite, Adobe products, particularly InDesign and Illustrator; Outlook, Constant Contact, eBuilder, flickr,web content tools, GIS and social media. Regular sources of information include: meetings with project team and stakeholders, field visits, etc. Proposer is also encouraged to suggest innovative ways to accomplish tasks given. Q8: Will the Electronic Outreach be through the existing website of the City, or we need to create a new one? A8: Electronic outreach is not currently done through the Office of Capital Improvement Projects' (CIP) website (mbplannedprogress.com); weekly updates and construction advisories are sent via email blasts to stakeholders. Selected proposer(s) will not be creating a new website under this RFQ•, but will be required to enter information and/or update content on CIP's website. Q9: On page 12—Tab 3 you refer to InDesign collateral templates, do we need to use this? A9: Yes, our templates for collaterals are in InDesign. Please refer to Attachment D in this addendum. Q10: Who will cover the cost of activities, press conferences, rental of equipment, chair, tables, for the require activities? Al 0: Usually events are hosted at City facilities and any necessary supplies are or equipment is provided by the City. If a proposer is asked to purchase items for a public meeting or special event, the firm will be required to submit documentation/receipts for reimbursement. Q11: If in instances we need to bring people from out of state, will the City reimburse the related costs? All: Public Information Services are expected to be performed by local staff. The City does not anticipate the need for out of state staff and therefore travel expenses will not be reimbursed. Q12: Thinking of the wide base of languages that people speak in the City, when you ask for translators, which of them should we cover? Al2: Spanish is required. Creole may be requested, on an as-needed basis. Q13: Can the Graphic Designer be a subcontractor or it needs to be part of the Prime Consultant? A13: A Graphic Designer may be a sub-contractor. 2 Q14: Who will be paying for publicity, ads, newspaper charges, etc.? A14: The City pays for advertisements when necessary. Q15: Will the City require for us to work within the City limits, if so will the City provide office space and paid for the related costs? A15: While the RFQ does not require a Proposer to have an office within the City of Miami Beach, Public Information Officers must be physically present at the project construction site and at other City locations at times, in order to perform the scope of work required under this RFQ. PIOs visit job sites, attend meetings, coordinate with stakeholders, etc. The City does not provide office space or reimbursement of related costs. Q16: If we are not a City Vendor, can we apply to qualify as vendor and be in approval process during deliberations? A16: Please refer to RFQ Page 6, Section 0200, Sub-Section 12 — Determination of Award and RFQ Page 13 Section 0400—State of Qualifications Evaluation. Q17: If our offices are in Miami Dade County, do we need to get a Miami Beach Tax Receipt to execute the work, even though we might be generating most of the work outside the City? A17: Please visit the City of Miami Beach Online Business Tax Receipt Webpage. The weblink is: https://secure.miamibeachfl.qov/license/public/main/homepage.aspx. You may also access this page by going to www.miamibeachfl.gov and then selecting. "Business Tax Receipt" under the "Apply for" menu. Q18: On Appendix E Billing Rate there are_7 classifications, can we expand the list in our proposal? (Document Control, Project Inspector, Schedule Analyst, Cost Analyst, Safety Inspector, etc. mainly related to the QA/QC Services). A18: Exhibit D of the Sample Contract in the RFQ shall remain unchanged. Under Tab 3 — Approach & Methodology, proposer may indicate the additional classifications it proposes to accomplish the scope of services outlined in the RFQ. Q19: For how long do we need to retain documents after the contract expires? A19: Please refer to RFQ Page 9, Section 0200, Sub-Section 32—Florida Public Records Law. All project related documents and collaterals are required to be submitted to the City in electronic format. It is also required that tracking documents are shared with each project _ team regularly. Tracking documents are various spreadsheets (usually Excel) that the Public Information Officers keep regarding the project and project team interactions with stakeholders. For example, Public Information Officers maintain a database of contacts, a list of stakeholder general questions and concerns along with team responses, and an encroachment log (i.e., telephone calls regarding encroachment letters received by stakeholder and how they are handled), etc. Q20: How do we handle the use of proprietary information / software at the end of the contract.. As a company we may have developed project reporting tools that are protected, do we need to hand them over at the end of the contract? A20: Please refer to RFQ Page 9, Section 0200, Sub-Section 32 — Florida Public Records Law. Any information or documents prepared by the proposer, produced for the City, must be 3 turned over in a final electronic format that is compatible with programs regularly used by the City. Y Q21: Can you expand on the desired social media and web-based services? Do you expect the provider to design websites, run twitter accounts, Facebook pages, lnstagram, etc.? Can you provide a clear scope of needed social media support? A21: The proposers' responsibility with respect to social media is to provide information to City staff that is responsible for social media posting. As for web-based services, proposers will be required to update content on CIP's website. Q22: Section 11 (VETERAN BUSINESS ENTERPRISES PREFERENCE) states: Pursuant to City of Miami Beach Ordinance No. 2011-37 48, the City shall give a five (5) point preference to a responsive and responsible proposer which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise. To qualify for the additional five points, does the veteran status only apply to the prime contractor, or can a subcontractor on the team qualify our submittal for all or partial points? A22: Veteran Business Preference only applies to the Prime Proposer. Any questions regarding this Addendum should be submitted in writing to the Procurement • Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado( miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a • proposal. . Sincerely Alex Den' Procure' -nt Director 4 III � 1 ATTACHMENT A CURRENT CONTRACT HOURLY RATES AND { AMOUNT PAID TO DATE { 5 Infinite Source Communications Group, LLC., Amount Paid to Date: $120,141.25 Hourly Rates: Public inforifiation.Service Amount P, 'ect er - 114 Public.Information t %c r $..., 85 _.._.__ As§istann Public Information Officer $ 55 I Graphic Desi u.e $ 75 Translation Services 65 Quest Corporation of America, Inc., Amount Paid to Date: $255,836.25 Hourly Rates: Public Information Service Amount ._ .... Pro`ect Mann:-r $ 110 Public Won:nation Officer .w.. ...LL_........ Assistant Public.Information Officer $ 55 _.__..__.... Cr�arlti i $ 75 . Translation Se ces $ 65 ... . Media Relations Group, LLC.. Amount Paid to Date: $ $99,572.49. Hourly Rates: Public informataiio.n Service .b Amount Pri [:fits $ 110 Infortnatird Oficcr- $ as Assistant:Public rnformatiott.C41 r $ 5 tt� Desi er $ . 75 ! It■ �fi' 1 f !9 'ICcG�CM i• h. .—,.•.._P...��__•—_r' -«_._. ,_ .............bmam,� 6 1 ATTACHMENT "B" UPCOMING PROJECTS -- OFFICE OF CAPITAL IMPROVEMENT PROJECTS (CIP) 7 I r: :-, _ ca a) m O t — a) ca s . a) E L C n. ca > Q) u E ° ° c E 2) ,1 00 0 Q C - Ca ° .- >� C O (a C >, C i ; w°.a L CS- O m . Q) m m O Q) U a i .:( ,- L Q C U] - L , 73 a) 0 - L CO a) a) ca C ° C m m > ca > U Q) , ca 0 :`: ;f,;1J m g •C 3 L a) C L -U Q) - m L E U >, t al = CD CO >, = a3 ° CD m a O ca ca O ca ca et co H a) 03 • U — in a) N U -..-4• -° 'gin .: < o -O E •a+ C 0 O sm.. a) -.--. 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Cn El 0 ATTACHMENT "C" Pre-Proposal Meeting Sign-In Sheet 8 MIAMIBEACH PRE-PROPOSAL MEETING SIGN-IN SHEET DATE: May 20,2015 RFQ No.: 2015-144-YG TITLE: Public Information Outreach Services on Right of Way and Facilities Construction Projects NAME(PLEASE PRINT) COMPANY NAME-E-MAIL ADDRESS PHONE# FAX# Yusbel Gonzalez City of Miami Beach 305-673-7490 786-394- 4073 yusbelgonzalez @miamibeachfl.gov BA/fei.. eaM/27 Di-pou C H • w..',(16z.Gvi4-6,Ltn"%c ickort'tIvac IN-0.3 0 v -PO `� �.._ �... . _-. x 7a 7/ r,/Y1 P Ltit4/0 1°7 l = l awrzvt-I'i✓ke l MP-C>1 04,k3CIAIVAI ' „S VY\S n4,11 (9fis @)0/1,14A14t '77/ C.41;,Q6- S'K °S.GtSA-4, Q.1,6p.(? ,(-)s,c4co 305.Cal-7,2 S" LSN Covvtiiv-- Ac �S co ii II • MIAMIBEACH PRE-PROPOSAL MEETING SIGN-IN SHEET DATE: May 20,2015 RFQ No.: 2015-144-YG TITLE: Public Information Outreach Services on Right of Way and Facilities Construction Projects °. NAME(PLEASE PRINT) COMPANY NAME-E-MAIL ADDRESS PHONE# FAX# Yusbel Gonzalez City of Miami Beach 305-673-7490 786-394- yusbelgonzalezmiamibeachfl.gov 4073 Q (2) ...., ecteleA-e.Got sa s Avcbmyev„.\.iv,; c.om ' 6.2311-y6c9z. et ow iq or .3OS S`f`-��t (‘.91(_(-4 pSir Yviercdo Q lovc)qb--7 ! , SI(a (.1 CU1c e OCf Vsa . 1 a @CA sel 60 120 .e z .5- la&) C�c za!az Oc iga•u" f.Y,061 roonm cN tscPai.ovp `°- °.� 111 Agee, 00 ie Ge/* owe .4a/ado rca as 4,ce `711/-4iY9'l--c ! 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'2•'� , .< ..1 'i,.•r Jam[. t 5 � r M 2--f:',",' y 'c-Y .Y�•x n, ;., Property Management Facility Reconstruction ATTN: Sunset Harbour Residents P r o j e c t Overview Y'1:b rii?a r i ., ,, y73•Trri r��r�'.df,a+ ,...� 4"9 �[ The Office of Capital Improvement Projects (CIP) started ; =t 1 t� 4 .4,wa �7•�..74#i .. 4{A4" i r- construction for a new property managment facility at 1833 '` .th+. ,- `r , Lr :i, 1.a--..,;.....f.;:. '1 t F - I ti Bay Road in October 2014.The new facility will be beneficial �' r�: :' , ,- t i „� c„,,:.,...p�, �,:r � �• Y � � z to the residents as it will enhance Property Management's '` °'�r'"° ,..r"';— s'f.1 -•:-.', '._ ° � n° ' ,.`.1?-,V,a"T Ji.:..,_ `•1 J i_ ah,1 i i 'tL., 4)..I.'`•i. fy,,'14'..'- .7 !' ;r,1 role in maintaining and repairing over four million square feet k,,r ' ga r 1t .x 31, :r x ,,[_ u75r n`" °'� of municipal buildings, bridges, monuments,water fountains, ,Yo, J, "i �5., . ` <` ',-:, r �'ir • � �:"r)=7 �d�'{• ;F t l4a,.' ? / i 1,1t �P t r, .Y:C I swimming pools, boardwalks, beachwalk, playground 446,-':.-----._ C ' ``7.' t ►Y ,.,u r x b tiK ,- ' r a '!(can te• t 9, r .r+?A .4 ir'N ii rA�F D ,, r '' equipment, parking garages, and street furniture throughout i';r k x'Y' v l><,N 1 ',.5; 7-0` g ,,v,,,, %I.a�Y i�-n� the city. , , "4 , , .: �rtt * ,, ':�4 . 1,+.ti\ :? i k 1„1„k 'V r 1,4, .i"OAt.' What's New t ` M ,* [1r i rte,„:,,,., F,it s 4 T�r" .4'r a $, s'Z �'The contractor will be erectin tilt walls on the north side R„• 9' �t° 'Z< ` ' ',:t , ��. '41',fi'{: F�``�i` nor .. of the building. Tilt wall work is a type of building and i "` • r'" 't` `, E " "`a `"Y - ` construction technique using concrete,where walls are h *;ii,,,-, r.,' a:> x formed and poured on property beforehand and then`'tilted ,-, -;R -' ,` • ' ' i �"� i 1 y,:-.-k<a,r'..,.rl f:.Mr .. 1' •eir -s [ .— -14 I+, .* up' into place.This technique provides a shorter completion .‘rw ,KjT, • , r;}.,f { ,ri , •'•. ;:149' •'I time. >~ '[� �`y > 3 t��t i.,__'' 4 7,,.y_ yr.'• F•e� im"' M .. �r4at" •r.r_�' `-� dr",.,X• _ c >r AuM t ,:,,IV.,".r Tilt wall work will take place in the evenings of a p g • Wednesday,April 1 and Thursday,April 2 between the �� qd .,.., hours of 6 p.m.and 11 p.m. Please note that this schedule t74.4+a'r '� could change due to inclement weather or unforeseen l''..` � , conditions. x �g ,S.1 ''... _. :1,z i' , r' , _ "ohs. kr. 1 , , r'_ >tiw 'y, wr WWha to Expect During the tilt wall work, you can expect the following: .- __ D • Increased construction activity and construction vehicles `` ' ' P�CJECT fAP in the work zone area(there will be a large crane on site) r;' t, • . A , ';'2;"'.=‘,::••:'f r•- • Increased noise from the construction site Please use caution when traveling through the area. The Communication ion crew will keep the area as clean as possible during the For more information, please contact construction process. Please avoid the immediate work zone area while tilt wall work is in progress. Our project team's Lauren Firtel, public information specialist goal is to finish this task in a fast, safe manner. P: 305. 673. 7071 E: laurenfirtel @miamibeachfl.gov To request this material in alternate format,sign lan,grrage interpreter(line-day police required),information on access for persons with disabilities,and/or any accommodation to ream)any document or participate in ally city-Jpon,lored proceedings,cc/11305.604.2489 and select 1 for English or 2 for Spanish,then option 6;TIY users may call Pia 711(Florida Relay Seriice). Office of Capital Improvement Projects 1.1701 Meridian Avenue,Third floor,Miami Beach, FL 30139.1 305.673.7071 1 rnbplaniiedproccress:corn REQUEST FOR QUALIFICATIONS ( RFQ PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS RFQ No. 2015-144-YG • RFQ ISSUANCE DATE: MAY 8, 2015 STATEMENTS OF QUALIFICATIONS DUE: JULY 6, 2015 @ 3:00 PM ISSUED BY: YUSBEL GONZALEZ, CPPB MIAMI E - Yusbel Gonzalez, CPPB Senior Procurement Specialist DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.7000 Ext.6230 yusbelgonzalez @miamibeachfl.gov www.miamibeachfl.gov MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS 3 0300 SUBMITTAL INSTRUCTIONS & FORMAT 11 0400 EVALUATION PROCESS 13 APPENDICES: PAGE APPENDIX A RESPONSE CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 15 APPENDIX B "NO BID" FORM 22 APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS 24 APPENDIX D SPECIAL CONDITIONS 29 APPENDIX E INSURANCE REQUIREMENTS 31 APPENDIX F SAMPLE CONTRACT 33 RFQ 2015-144-YG 2 MIAMIBEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL.This Request for Qualifications (RFQ) is issued by the City of Miami Beach, Florida (the"City"), as the means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of Qualifications (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposer and, subsequently, the successful proposer(s) (the"contractor[s]") if this RFQ results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective proposer who has received this RFQ by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The City of Miami Beach is accepting qualifications for Public Information Outreach (PIO) Services on Right of Way and Facilities Construction Projects. By means of this RFQ, the City desires to establish term contracts with a pool of qualified successful proposers, with the required expertise and personnel, in order to facilitate the assignment of these services for all neighborhood and facility projects. After City Commission awards approval, the City will negotiate and establish contracts with the successful proposers for a term of three (3) years, with options to renew for two (2) additional one (1) year periods. The successful proposers will work closely with the City in developing and executing the communication efforts for active and future construction of Capital Improvement projects. Neighborhood right of way improvements, parking lots, parking garages, structural and park facilities, as well as capital renewal and replacement projects are underway in each of the three (3) City districts. The additional activity produced by these projects in turn generates an exponential need for proper and timely notification to the City's stakeholders. Keeping residents, business owners and civic organizations well informed and actively involved is a key factor of the City's ongoing and growing commitment to maintain constant communication with area residents and keep stakeholders informed at all times. Communications regarding the construction process is a critical element of every project. In order to achieve this goal, project-related information is broken down into the following three phases: 1. Design and Pre-Construction Communications— In this phase, a plan is developed delineating how the community will be informed throughout the life of the project. The community is provided with information regarding design, when the project is to commence and how stakeholders will be affected. Meetings are held with stakeholders to introduce the project team and consultant(s) that will be working in the area. 2. Project Information —This phase begins concurrently with construction and is finalized when the project is substantially complete. Residents, business owners and civic organizations are provided weekly with information relevant to the progress of the work on a regular basis. Meetings are held on an as-needed RFQ 2015-144-YG 3 MIAMIBEACH basis with individual stakeholders or interested groups. The Public Information Officer serves as liaison between residents/stakeholders and the project team. 3. Post-Construction Communications — In this phase, project-close out information is sent out to stakeholders informing them that construction has been finalized and providing them with contact information for various owner agencies. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: Solicitation Issued May 8, 2015 Pre-Submittal Meeting May 20, 2015 at 10:00 AM Deadline for Receipt of Questions June 22, 2015 at 5:00 PM Responses Due July 6, 2015 at 3:00 PM Evaluation Committee Review July 22, 2015(Tentative) Proposer Presentations TBD Tentative Commission Approval Authorizing September 9, 2015 Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement contact noted below: Procurement Contact: Telephone: Email: Yusbel Gonzalez, CPPB 305-673-7490 Ext.6230 yusbelgonzalez a(�,miamibeachfl.gov Additionally, the City Clerk is to be copied on all communications via e-mail at RafaelGranado @miamibeachfl.gov; or via facsimile: 786-394-41,88. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-STATEMENTS OF QUALIFICATIONS MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A pre-proposal conference will be held as scheduled in the Solicitation Timetable above at the following address: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not RFQ 2015-144-YG 4 MIAMI EACe mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER:4142489 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. 6. PRE-STATEMENTS OF QUALIFICATIONS INTERPRETATIONS. Oral information or responses to questions received by prospective Proposer are not binding on the City and will be without legal effect, including any information received at pre-submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF QUALIFICATIONS. The City reserves the right to postpone the deadline for submittal of Statement of Qualifications and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. RFQ 2015-144-YG 5 MIAMIBEACH 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2- 371 shall be barred. 11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a five(5) point preference to a responsive and responsible proposer which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise. 12. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Statements of Qualifications Evaluation, will be considered by the City Manager who may recommend to the City Commission the proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all Statement of Qualifications. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: (1)The ability, capacity and skill of the proposer to perform the contract (2)Whether the proposer can perform the contract within the time specified, without delay or interference (3)The character, integrity, reputation,judgment, experience and efficiency of the proposer (4)The quality of performance of previous contracts (5)The previous and existing compliance by the proposer with laws and ordinances relating to the contract The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposer (s) which it deems to be in the best interest of the City, or it may also reject all Statement of Qualifications. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer(s) will take place to arrive at a mutually acceptable Agreement, including cost of services. 13. ACCEPTANCE OR REJECTION OF RESPONSES. The City reserves the right to reject any or all Statement of Qualifications prior to award. Reasonable efforts will be made to either award the Contract or reject all Statement of Qualifications within one-hundred twenty (120) calendar days after Statement of Qualifications opening date. . A proposer may not withdraw its Statement of Qualifications unilaterally before the expiration of one hundred and twenty(120)calendar days from the date of Statement of Qualifications opening. 14. PROPOSER'S RESPONSIBILITY. Before submitting a Statement of Qualifications, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 15. COSTS INCURRED BY RESPONDENTS. All expenses involved with the preparation and submission of Statement of Qualifications, or any work performed in connection therewith, shall be the sole responsibility(and shall be at the sole cost and expense)of the Proposer, and shall not be reimbursed by the City. RFQ 2015-144-YG 6 MIAMIBEACH 16. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposals hereby acknowledge and agree, that the successful Proposer(s) is considered to be an independent contractor, and that neither the Proposer(s), nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 17.TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 18. MISTAKES. Proposals are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will be at the Proposer's risk and may result in the Statement of Qualifications being non-responsive. 19. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 20. PATENTS& ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 21. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated,trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws. 22. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 23. ANTI-DISCRIMINATION. The proposer certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal RFQ 2015-144-YG 7 MiAMI employment opportunity for all persons without regard to race, color, religion, sex or national origin. 24. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Statement of Qualifications will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposals must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D.The terms"equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and Y Y Y g 9 abilities of a proposer, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require proposers to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplied to the City. 25. ASSIGNMENT. The successful proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 26. LAWS, PERMITS AND REGULATIONS. The proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 27. OPTIONAL CONTRACT USAGE. When the successful proposer(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 28. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 29. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then B. Addendum issued for this solicitation, with the latest Addendum taking precedence;then C. The solicitation; then D. The proposer's proposal in response to the solicitation. RFQ 2015-144-YG 8 MIAMI BEACH 30. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 31. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 32. FLORIDA PUBLIC RECORDS LAW. Proposals are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 33. MODIFICATIONIWITHDRAWALS OF QUALIFICATIONS. A Proposer may submit a modified Statement of Qualifications to replace all or any portion of a previously submitted Statement of Qualifications up until the Statement of Qualifications due date and time. Modifications received after the Statement of Qualifications due date and time will not be considered. Statement of Qualifications shall be irrevocable until contract award unless withdrawn in writing prior to the Statement of Qualifications due date, or after expiration of 120 calendar days from the opening of Statement of Qualifications without a contract award. Letters of withdrawal received after the Statement of Qualifications due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 34. EXCEPTIONS TO RFQ. Proposals must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and RFQ 2015-144-YG 9 MIAMIBEACH clearly delineated, in writing, in the Statement of Qualifications. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer took exception to (as said term and/or condition was originally set forth on the RFQ). 35. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposals shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Statement of Qualifications. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. Balance of Page Intentionally Left Blank RFQ 2015-144-YG 10 MIAMIBEACH SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, seven (7) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. LATE BIDS. Statement of Qualifications are to be received on or before the due date/time established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of Statement of Qualifications will be considered late and not be accepted or will be returned to proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. STATEMENTS OF QUALIFICATIONS FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Statement of Qualifications that do not include the required information will be deemed non-responsive and will not be considered. TAB 1 Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and proposer's primary contact for the purposes of this solicitation. 1.2 Response Certification, Questionnaire and Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and Specifications. TAB 2 Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history, relevant experience and proven track record of providing the scope of services as identified in this solicitation to public sector clients, municipal governments, agencies or levels of government. For each project that the proposer submits as evidence of similar experience, the following is required: project description, role of the firm and responsibilities, agency (client) name, agency (client)contact, contact telephone and email, month and year the whole project was started and completed, and your firm's term of engagement. 2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel, support personnel and sub- consultants to be used, if awarded, and the role that each team member will play in providing the services detailed herein. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each respondent team member on the organizational chart who is assigned a role on this contract. The organizational chart may include(but is not limited to) roles such as:owner, principal, manager, public information officer lead, public information officer support, graphic designer(s),finance and administrative staff, etc. 2.2.1 Project Manager. Provide a comprehensive summary that elaborates on the experience and qualifications of the individual who will be selected to serve as the firm's project manager for this contract. 2.2.2 Public Information Officers. Provide a comprehensive summary that elaborates on the experience and qualifications of one or more individual(s) who will be selected to serve as the firm's lead public information officer for this contract's possible assignments. RFQ 2015-144-YG 11 MIAMIBEACH 2.3 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https:/lsupplierportal.dnb.comlwebapplwcslstoreslservletlSupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun &Bradstreet at 800.424.2495. TAB 3 Approach & Methodology Submit detailed information on the approach and methodology of how the proposer plans to accomplish the scope of services outlined in the RFQ. Include detailed information, as applicable, which addresses but need not be limited to the following: • Project specific approach to handling communication for neighborhoods versus parks/facilities. • General communications plan for public information and outreach (PIO). • Demonstrate an understanding of various construction project methods such as design-bid-build vs. design-build construction. Suggest ways to communicate with and/or educate the public on the differences, drawbacks, benefits of each, etc. • Additional cost-effective methods, currently not in use by the City, to actively engage and keep stakeholders informed. Note that current cost-effective methods currently utilized by the City include: Email blasts via Constant Contact and/or regular email; project pages on the PlannedProgress.com website; door-to-door distributions; Maintenance of Traffic for all projects posted on GIS' page and a City-wide GIS traffic map; weekly construction updates are sent out for each individual project; InDesign collateral templates are available for use; and meetings with HOAs/affected stakeholders occur regularly. • Description of the quality assurance and quality control (QA/QC) process used by the Proposer to ensure sufficient management of the contract and required deliverables. Note: After proposal submittal, the City reserves the right to require additional information from Proposer (or proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RFQ 2015-144-YG 12 MIAMI SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 &Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so,the Evaluation Committee may: • Review and score all Statement of Qualifications received, with or without conducting interview sessions; or • Review all Statement of Qualifications received and short-list one or more Proposer to be further considered during subsequent interview session(s) (using the same criteria). Step 1 -Qualitative Criteria Maximum Points Experience and Qualifications 70 Approach and Methodology 30 TOTAL AVAILABLE STEP 1 POINTS 100 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive additional quantitative criteria points to be added by the Department of Procurement to those points earned in Step 1, as follows. Step 2 Quantitative Criteria Veterans preference 5 TOTAL AVAILABLE STEP 2 POINTS 5 RFQ 2015-144-YG 13 MIAMIBEACH 5. Determination of Final Ranking.At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 points will be added to each evaluation committee member's scores by the Department of Procurement. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer Proposer Proposer A B C Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Member 1 Rank 1 3 2 Step 1 Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 84 Member 2 Rank 1 2 3 Step 1 Points 80 74 66 Step 2 Points 22 15 12 Committee Total 102 89 78 Member 2 Rank 1 2 3 Low Aggregate Score 3 7 8 Final Ranking* 1 2 3 * Final ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. RFQ 2015-144-YG 14 APPENDIX A MIAMI BEACH Response Certification , Questionnaire & Requirements Affidavit RFQ No. 2015- 144-YG Public Information Outreach Services on Right of Way and Facilities Construction Projects DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 MIAMIBEACH Solicitation No: Solicitation Title: RFQ No. 2015-144-YG Public Information Outreach Services on Right of Way and Facilities Construction Projects. Procurement Contact: Tel: Email: Yusbel Gonzalez, CPPB , 305-673-7000 Ext.6230 yusbelgonzalez(@.miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective proposers of certain solicitation and contractual requirements, and to collect necessary information from proposers in order to confirm that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information: FIRM NAME: No of Years in Business: No of Years in Business Locally: No of Employees: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal information,applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 2015-144-YG Appendix A— Page 1 MIAMIBEACH 1. Veteran Owned Business.Is ro oser claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposals must disclose,in their Statement of Qualifications,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposals must disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposals must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates 3. References and Past Performance. Proposer shall submit at least three (3) references for whom the proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) firm name, 2) contact individual name and title 3)address 4)telephone 5)contact's email and 6)narrative on scope of services provided. 4. Suspension,Debarment or Contract Cancellation.Has proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposals are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Statement of Qualifications,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurementl. 7. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposer shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing January 1, 2015, the hourly living wage rate will be $11.62/hr with health benefits of at least $1.69 an hour,or a living wage of not less than$13.31/hr without health benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's RFQ 2015-144-YG Appendix A— Page 2 MIAMIBEACH Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option,immediately deem said proposer as non-responsive,and may further subject proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT , Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit(s) Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave • If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 9. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, Statement of Qualifications,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. RFQ 2015-144-YG Appendix A— Page 3 MIAMI B SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document, proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendums may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 ; Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFQ 2015-144-YG Appendix A— Page 4 MIAMI BEAC DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposals should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2015-144-YG Appendix A— Page 5 MIAMIBEACH PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed.Before me: Notary Public for the State of Florida My Commission Expires: RFQ 2015-144-YG Appendix A— Page 6 APPENDIX B M I AM I BEACH " No Bid " F RFQ N 2015- 144-Y G Public Information Outreach Services on Right of Way and Facilities Construction Projects DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Note; It is important for those vendors who have received notification of this solicitation but have decided not to respond., to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides the City With information on how to improve the solicitation process. Failure to submit a "Statement of No Bid" may result in not being notified future solicitations by the City: MIAMI BEACH Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF QUALIFICATIONS AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH DEPT. OF PROCUREMENT ATTN: Yusbel Gonzalez, CPPB STATEMENTS OF QUALIFICATIONS #2015-144-YG 1700 Convention Center Drive, 3rd Floor MIAMI BEACH, FL 33139 RFQ 2015-144-YG Appendix B — Page 1 APPENDIX C M I AM I .1,0 EA Minimum Requirements & Specifications RFQ No. 2015-144-YG Public Information Outreach Services on Right of Way and Facilities Construction Projects DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 MIAMI MIAMIBEACH Cl. Minimum Requirements: The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposals that fail to comply with minimum requirements will be deemed non- responsive and will not be considered. 1. Proposer must have a minimum of five (5) years' experience providing professional public information outreach (PIO) services and have successfully completed at least ten (10) projects. At least five of the ten project examples should be with public sector clients, municipal governments, agencies or other levels of government. Submittal Requirement: For each project, submit project name and description, role of the firm and responsibilities, agency (client) name, agency (client) contact, contact telephone and email, month and year the whole project was started and completed, and your firm's term of engagement. 2. Project Manager must have a minimum of five (5) years' experience managing PIO projects and must have successfully completed at least five (5) projects in a managerial role for public sector clients, municipal governments, agencies or other levels of government. Submittal Requirement: For each project, submit project name and description, responsibilities, agency (client) name, agency (client) contact, contact telephone and email, month and year the whole project was started and completed, and your firm's term of engagement. 3. Public Information Officer (PIO) must have a minimum of two (2) years' experience in the field acting in the capacity of PIO and must have successfully completed at least three (3) projects for public sector clients, municipal governments, agencies or other levels of government. Submittal Requirement: For each project, submit project name and description, responsibilities, agency (client) name, agency (client) contact, contact telephone and email, month and year the whole project was started and completed, and your firm's term of engagement. C2.Statement of Work Required This Statement of Work describes and defines activities which may be required by the City for a range of services to include, but not limited to: communications planning and implementation, public relations and community involvement, customer service, general translation and interpreting services, revamping project collaterals, preparation of related media communications and collateral materials, preparation of audio/video presentations, project planning, coordination and implementation, web content development, franchise utility communication, special events coordination, hosting public meetings and other services that may be related. This includes, but is not limited to, those operations necessary for mobilization, the movement of personnel, equipment, supplies, expertise, incidentals, permits, notifications, and fees associated with such notifications, if any. The City shall request consultant services on an as-needed basis. There is no guarantee that any or all of the services described in this RFQ will be assigned during the term of this resulting agreement. Further, the Consultant is providing these services on a non-exclusive basis. The City, at its option, may elect to have any of the services set forth herein performed by other consultants or City staff. RFQ 2015-144-YG Appendix C — Page 1 MIAM1BEACH DEFINITIONS Consultant(s) The Consultant is the Successful Proposer(s) retained by the City to perform Public Information Outreach Services on Right of Way and Facilities Projects described in this Scope of Services. City The City of Miami Beach Department City Departments, including but not limited to: The Public Works Department and Capital Improvement Projects Office Letter of Authorization A letter issued by the Project Manager (or his/her designee) authorizing the Consultant to commence work on a specific task. Completion due dates and fees are specified in this document. Project Manager The City's staff member(s), manager(s) or consultant(s) with overall responsibility and authority to oversee the Public Information Outreach Services on Right of Way and Facilities Projects in Miami Beach. Task Assignment One or more tasks assigned under this contract in connection with the Public Information Outreach Services on Right of Way and Facilities Projects in the City of Miami Beach. Job Classifications and Descriptions: Project Manager: Primary point of contact with the City's Project Manager (or his/her designee) on overall activities of the contract; ensures contract compliance; manages budgets and invoices; executes special projects and performs QA/QC on all collateral materials. Responsible for entire staff assigned to this contract to include staff supervision and work production. Works with City's Project Manager on streamlining processes and developing cost effective methods of doing business. Public Information Officer(PIO): Serves as liaison between project stakeholders and project team. Acts as the point person for project related information and due to extensive interaction with the City of Miami Beach community, bilingual (English/Spanish) is strongly desired; writes public involvement plans for projects; identifies potential impacts to the public as a result of construction plans; prepares and disseminates collateral materials to the public; develops strategic alliances and partnerships; prepares and presents project information for meetings; coordinates resolution of issues; maintains database of stakeholders; prepares information for updating website; edits website content; performs media responses in writing as needed; coordinates and staffs formal and informal public meetings; arranges field meetings and special events; maintains Home Owner Association (HOA) relations and executes other duties relevant to the position. Graphic Designer: Designs and maintains collateral materials; creates and updates templates and newsletter layouts; depicts project information on maps that serve as visual explanations to stakeholders; RFQ 2015-144-YG Appendix C — Page 2 MIAMIBEACH performs other duties relevant to the position. Familiarity with municipal governments and/or construction concepts are a plus. CONSULTANT RESPONSIBILITIES Coordination with the City All aspects of each task shall be coordinated through the City's Project Manager (or his/her designee); the City project manager for each project is to be determined at the time a PIO assignment is issued. All authorizations and approvals shall be in writing and executed by the Project Manager(or his/her designee) prior to the commencement of work. City of Miami Beach offices are located at 1700 Convention Center Drive; Miami Beach, Florida, 33139. Services to be provided The following procedures are general for all projects. One or more of them may be necessary depending on the scope of the project. The necessary steps will be identified and a schedule of activities will be established by the City's Project Manager. If the procedural regulations referenced herein are revised or superseded before the services by the CONSULTANT are rendered, compliance with the most up-to-date version and/or amendments/statutes will be required. The CONSULTANT will provide any one or more of the following services as required by the DEPARTMENT. Public Relations, Community Involvement and Customer Service The successful firms may be tasked with the following duties and responsibilities: • Developing public involvement plans • Developing project-related informational materials • Collateral production • Communicating project information and addressing citizen/stakeholder concerns • Preparing related media communications and informational materials • Coordinating emergency communications • Developing presentations and talking points • Planning, organizing and attending special events and meetings • Preparing audio/video presentations • Writing newsletters and feature stories • Translating collateral material developed • Designing and developing templates and graphics informational materials (usually maps that depict project information) • Preparing web content and web copywriting • Developing ads • Coordinating franchise utility communication RFQ 2015-144-YG Appendix C — Page 3 MIAMI BEACH • Arranging and documenting field meetings • Stakeholder satisfaction surveys • Coordinating media/special events such as block parties, community meetings, and ribbon cuttings Balance of Page Intentionally Left Blank RFQ 2015-144-YG Appendix C — Page 4 APPENDIX D MIA � : , Ac H Special Conditions RFQ No. 2015- 1 44-YG To Provide Public Information Outreach Services on Right of Way and Facilities Construction Projects DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 MIAMI MIAMIBEACH 1. TERM OF CONTRACT. Three (3) Years 2. OPTIONS TO RENEW. Two (2) additional one (1) year options 3. PRICES. Not applicable 4. EXAMINATION OF FACILITIES. Not applicable 5. INDEMNIFICATION. Not applicable 6. PERFORMANCE BOND. Not applicable 7. REQUIRED CERTIFICATIONS. Not applicable 8. SHIPPING TERMS. Not applicable 9. DELIVERY REQUIREMENTS. Not applicable 10. WARRANTY REQUIREMENTS. Not applicable 11. BACKGROUND CHECKS. Not Applicable 12. ADDITIONAL TERMS OR CONDITIONS. This RFQ, including the attached Sample Contract, contains all the terms and conditions applicable to any service being provided to the City resulting from award of contract. By virtue of submitting a proposal, consultant agrees not to require additional terms and conditions at the time services are requested, either through a separate agreement, work order, letter of engagement or purchase order. 13. CHANGE OF PROJECT MANAGER OR PUBLIC INFORMATION OFFICER. A change in the Consultant's project manager or public information officer(as well as any replacement) shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be an Assistant City Manager). Replacement (including reassignment) of an approved project manager or public information officer shall not be made without submitting a resume for the replacement staff person and receiving prior written approval of the City Manager or his designee (i.e. the City project manager). 14. SUB-CONSULTANTS. The Consultant shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub-consultants shall be the sole responsibility of Consultant. RFQ 2015-144-YG Appendix D — Page 1 APPENDIX E MIAMIBEACH Insurance Requirements RFQ No. 2015- 144-YG Public Information Outreach Services on Right of Way and Facilities Construction Projects DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 MIAMI EAcH Q� INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. XXX 2. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. XXX 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFQ 2015-144-YG Appendix E — Page 1 APPENDIX F MIAMIBEACH Sample Contract RFQ No. 2015- 144-YG Public Information Outreach Services on Right of Way and Facilities Construction Projects DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND [FILL IN CONSULTANT NAME] FOR PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS, PURSUANT TO RFQ 2015-144-YG This Professional Services Agreement ("Agreement") is entered into this WILL IN] day of [FILL INj, 2010, between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 ("City"), and [FILL IN CONSULTANT NAME], a [FILL IN TYPE OF ENTITY/I.E. CORPORATION, LLC, ETC.], whose address is[FILL IN](Consultant). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Consultant, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an independent -contractor, and not an agent or employee of the City. - Services: All services, work and actions by the Consultant performed or undertaken pursuant to the Agreement. Fee: Amount paid to the Consultant as compensation for Services. Proposal Documents: Proposal Documents shall mean City of Miami Beach RFQ No. 2015-144-YG for Public Information Outreach Services on Right of Way and Facilities Construction Projects, together with all amendments thereto, issued by the City in contemplation of this Agreement RFQ, and the Consultant's proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an expressed conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFQ; and the Proposal. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139: telephone number (305) 673-7000, Ext. 6515: and fax number(305) 673-7023. RFQ 2015-144-YG Appendix E — Page 1 SECTION 2 SCOPE OF SERVICES (SERVICES) 2.1 In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide the work and services described in this section, Exhibit "A" hereto (the Services), and as may also be more specifically prescribed in Exhibit B hereto (the Consultant Service Order) issued by the City to Consultant for a particular project. 2.2 Consultant's Services, and any deliverables incident thereto, shall be completed in accordance with the timeline and/or schedule in Exhibit "A" hereto. 2.3 The Services will be commenced by the Consultant upon receipt of a written Consultant Service Order signed by the Department Director or his/her designee (who shall be the Assistant Director), and the City Manager or his/her designee (who shall be the Assistant City Manager). Consultant shall countersign the Consultant Service Order upon receipt, and return an original signed copy to the City. Once a Consultant Service Order is issued, deliverables to the City will be phased as follows: Design and Pre-Construction Communications — In this phase, a plan is developed delineating how the community will be informed throughout the life of the project. The community is provided with information regarding design, when the project is to commence and how stakeholders will be affected. Meetings are held with stakeholders to introduce the project team and consultant(s) that will be working in the area. Project Information — This phase begins concurrently with construction and is finalized when the project is substantially complete. Residents, business owners and civic organizations are provided weekly with information relevant to the progress of the work on a regular basis. Meetings are held on an as-needed basis with individual stakeholders or interested groups. The Public Information Officer serves as liaison between residents/ stakeholders and the project team. Post-Construction Communications — In this phase, project-close out information is sent out to stakeholders informing them that construction has been finalized and providing them with contact information for various owner agencies. The public information officer is also to submit final copies of all tracking documents such as contact databases, issue/resolution lists, encroachment notes, etc. at this time to the City project team members. 2.4 Consultant shall use its best efforts to maintain a constructive, professional, cooperative working relationship with the City's Project Manager, Contractor, and any and all other individuals and/or firms that have been contracted, or otherwise retained, to perform work on the Project. 2.5 The Consultant shall perform its duties under this Agreement and under a Consultant Service Order, in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all Services required under the Agreement and, specifically under any Consultant Service Order issued to the Consultant by the City (including the Services performed by sub-consultants), within the specified time period and specified cost. The Consultant is responsible- for, and shall represent that its work conforms to the City's requirements, as set forth in the Agreement and in any particular Consultant Service Order issued to Consultant by the City. Neither the City's review, approval or acceptance of, nor payment for, any of the Services required under the RFQ 2015-144-YG Appendix E — Page 2 Agreement shall be construed to relieve the Consultant (or any sub-consultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. With respect to the performance of Services by sub-consultants, the Consultant shall, in approving and accepting such Services, ensure the professional quality, completeness, and coordination of the sub-consultant's Services. 2.6 The Consultant is advised that performance evaluations of the work and/or services rendered throughout this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. Consultant agrees not to divulge, furnish or make available to any third party(ies), any non-public information concerning the Services or the Project, without the prior written consent of the City Manager or her/his designee, unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly subpoenaed. Consultant shall also require its employees and sub-consultants to comply with this subsection. Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any and all such documents and/or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.7 Sub-Consultants: All services provided by sub-consultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall be undertaken and performed pursuant to appropriate written agreements between the Consultant and the sub-consultants, which shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and the sub-consultants. The Consultant shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub- consultants shall be the sole responsibility of Consultant. 2.8 A change in the Consultant's project manager or public information officer (as well as any replacement) shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be the City's project manager). Replacement (including reassignment) of an approved project manager or public information officer shall not be made without submitting a resume for the replacement staff person and receiving prior written approval of the City Manager or his designee (i.e. the City project manager). 2.9 Reimbursable Expenses are an allowance set aside by the City and shall include actual expenditures made by the Consultant in the interest of the Project. Notwithstanding the preceding, any Reimbursable Expenses in excess of $500 must be authorized, in advance, in writing, by the City's Project Manager. Invoices or vouchers for Reimbursable Expenses shall be submitted to the City's Project Manager(along with any supporting receipts and other backup material requested by the City's Project Manager). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Reimbursable Expenses may include, but not be limited to, the following: RFQ 2015-144-YG Appendix E — Page 3 • Cost of reproduction, courier, postage and handling of collaterals and other project documents (excluding reproductions for the office use of the Consultant and its subconsultants, and courier, postage and handling costs between the Consultant and its sub-consultants) • Costs for reproduction and preparation of graphics for community workshops. 2.10 NOTWITHSTANDING ANYTHING CONTAINED IN THIS SECTION 2, THE CONSULTANT SERVICE ORDER ISSUED BY THE CITY TO CONSULTANT SHALL SPECIFICALLY DELINEATE AND DESCRIBE THE SERVICES TO BE PROVIDED BY CONSULTANT FOR THE PARTICULAR PROJECT (THAT IS THE SUBJECT OF SUCH ORDER). SECTION 3 TERM The term of this Agreement (Term) shall commence upon execution of this Agreement by all parties hereto, and shall have an initial term of three (3) years, with two (2) additional one (1) year renewal options, to be exercised at the City Manager's sole option and discretion, by providing Consultant with written notice of same no less than thirty(30) days prior to the expiration of the initial term. Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines, schedules, dates, and/or performance milestones for completion and delivery of the Services, as same is/are set forth in the timeline and/or schedule referenced in each Consultant Service Order. SECTION 4 FEE 4.1 Consultant's "Not to Exceed" fee for provision of the Services, or portions thereof, as may be set forth and described in the Consultant Service Order issued for a particular Project, shall be agreed to at the time of service in accordance with the hourly rates set forth in Exhibit"D" attached hereto, and shall be set forth in the Consultant Service Order, in the form attached as Exhibit"B" hereto. 4.2 Approved Additional Services shall be compensated in accordance with the hourly rates set forth in Schedule "D" attached hereto. Any request for payment of Additional Services shall be included with a Consultant payment request. No mark-up shall be allowed on Additional Services (whether sub-contracted or not). Approved Reimbursable Expenses shall be paid in accordance with Section 2.9 hereto. Any request for payment of Reimbursable Expenses shall also be included with Consultant's payment request. No mark-up shall be allowed on Reimbursable Expenses. 4.4 INVOICING Upon receipt of an acceptable and approved invoice, payment(s) shall be made within thirty (30) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). RFQ 2015-144-YG Appendix E — Page 4 Invoices shall include a detailed description of the Services (or portions thereof) provided, following the format outlined in Exhibit "E" hereto (Summary Report of Services Performed). Invoices and support document shall be submitted to the City at the following address: City of Miami Beach [Department Name indicated in the City's Purchase Order] 1700 Convention Center Drive Miami Beach, FL 33139 Attn: [Department Contact indicated in the City's Purchase Order] SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Consultant. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Consultant. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against Consultant. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. RFQ 2015-144-YG Appendix E — Page 5 SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Consultant agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, its officers, employees, agents, contractors, or any other person or entity acting under Consultant's control or supervision, in connection with, related to, or as a result of the Consultant's performance of the Services pursuant to this Agreement. To that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The parties agree that one percent (1%) of the total compensation to Consultant for performance of the Services under this Agreement is the specific consideration from the City to the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS The Consultant shall maintain and carry in full force during the Term, the following insurance: 1. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440; 2. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage; and 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. The insurance must be furnished by insurance companies authorized to do business in the State of Florida. All insurance policies must be issued by companies rated no less than "B" as to management and not less than "Class V" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All of Consultant's certificates shall contain endorsements providing that written notice shall be given to the City at least thirty(30) days prior to termination, cancellation or reduction in coverage in the policy. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior to any work and/or services commencing) and will be kept on file in the Office of the Risk Manager. The City shall have g+.,,, �+:.....• ..., ..:,.,:..�.-_..__ .ts�arc .. .. ..._ .. ,. .. - <. - ..., otter RFQ 2015-144-YG Appendix E — Page 6 the right to obtain from the Consultant specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverage. The Consultant is also solely responsible for obtaining and submitting all insurance certificates for any sub- consultants. Y consultants. Compliance with the foregoing requirements shall not relieve the Consultant of the liabilities and obligations under this Section or under any other portion of this Agreement. The Consultant shall not commence any work and or services pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. SECTION 7 LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Consultant and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Consultant hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of $10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 [INTENTIONALLY DELETED] SECTION 10 GENERAL PROVISIONS RFQ 2015-144-YG Appendix E — Page 7 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Consultant, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manger may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Consultant shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 [INTENTIONALLY DELETETD] 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING Consultant shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this Section, and any attempt to make such assignment(unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 EQUAL EMPLOYMENT OPPORTUNITY In connection with the performance of the Services, the Consultant shall not discriminate against any employee or applicant for employment because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital and familial status, or age. 10.6 CONFLICT OF INTEREST The Consultant herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County Code, and as may be amended from time to time; and by the City of Miami Beach Charter and Code (as some may be amended from time to time); both of which are incorporated by reference herein as if fully set forth herein. The Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirectly, which could conflict in any manner or degree with the performance of the Services. The Consultant further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Consultant. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising there from. 10.7 TRAVEL Any travel in connection with this Agreement must be pre-approved by the City. All travel expenses will be reimbursed in accordance with the requirements of Section 112.061, Florida Statutes. RFQ 2015-144-YG Appendix E — Page 8 SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the Consultant and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice in writing, all such notices and communications shall be addressed as follows: TO CONSULTANT: TO CITY: City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 Attn: City Manager COPIES TO: City of Miami Beach Alex Denis, Director Procurement Department 1700 Convention Center Drive 3rd Floor Miami Beach, FL 33139 Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the day on which personally served, or the day of receipt by either U.S. certified mail or overnight delivery. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. RFQ 2015-144-YG Appendix E — Page 9 12.3 ENTIRETY OF AGREEMENT The City and Consultant agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 12.4 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the definition of "Contractor" as defined in Section 119.0701(1)(a), the Consultant shall: a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service; b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and d) Meet all requirements for retaining public records and transfer to the City, at no City cost, all public records created, received, maintained and/or directly related to the performance of this Agreement that are in possession of the Consultant upon termination of this Agreement. Upon termination of this Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. For purposes of this Article, the term "public records" shall mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. Consultant's failure to comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes shall be a breach of this Agreement. In the event the Consultant does not comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes, the City may, at the City's sole discretion, avail itself of the remedies set forth under this Agreement and available at law. [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] RFQ 2015-144-YG Appendix E — Page 10 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: By: City Clerk Mayor FOR CONSULTANT: [INSERT NAME] ATTEST: By: Secretary President Print Name Print Name/Title RFQ 2015-144-YG Appendix E — Page 11 EXHIBIT A SCOPE OF SERVICES RFQ 2015-144-YG Appendix E — Page 12 EXHIBIT B CONSULTANT SERVICE ORDER Service Order No. for Public Information Outreach Services on Right of Way and Facilities Construction Projects. TO: DATE: Pursuant to the agreement between the City of Miami Beach and , for Public Information Outreach Services on Right of Way and Facilities Construction Projects, you are directed to provide the following services: SCOPE OF SERVICES: Project Name and No: Estimated calendar days to complete this work: days Fee for this Service Order: $ The above fee is a Lump Sum or an Upset Limit (check one). CIP Project Coordinator Date CIP Assistant Director Date Consultant Date CIP Director Date City Manager Date RFQ 2015-144-YG Appendix E - Page 13 EXHIBIT C CONSULTANT COMPENSATION AGREEMENT BETWEEN CITY OF MIAMI BEACH AND FOR PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS Project Name and No: Scope of Services: Fee for this Service Order: $ Schedule of Payments Public Information Services* $XXXXXXXX Graphic Design Services* $XXXXXXXX Translation Services $XXXXXXXX Quality Assurance/Control Services** $XXXXXXXX Reimbursable Allowance*** $XXXXXXXX NOTE: These services will be paid in lump sum based on percentage of work complete, or as a not to exceed limit based on actual work performed, as identified in the Consultant Service Order. RFQ 2015-144-YG Appendix E — Page 14 EXHIBIT D HOURLY BILLING RATE SCHEDULE Public Information Service Hourly Rate Project Manager $ Public Information Officer $ Assistant Public Information Officer $ Graphic Designer $ Translation Services $ RFQ 2015-144-YG Appendix E — Page 15 EXHIBIT E SUMMARY REPORT OF SERVICES PERFORMED (SAMPLE) PI a gress Summary Report of Services Performed by [company name/logo] Name of Reporting Consultant(s): Project Name: Invoke Period: Percentage of Work Performed: Services Performed Task Number of Hours Per Task Task I —Public Invoivement Plan Task 2—Project-Related Informational Materials Task 3—Communicating Prater: information Task 4—Media Coordination Task 5—Emergency Con-imunications Task 6—Develing Presentations Task 7—Meeting Coordination Task 8—AA/Presentations Task 9—Newsletter/Feature Stories Task 10-Translations Task I 1 -Grapfnic Services Other Summary [enter text here to describe work completed by PIO and graphic designer] RFQ 201 5-1 44-YG Appendix E — Page 16• ATTACHMENT C Proposer's Response to the RFQ __ _.....„.. 41-,;-&;---,bk.,,:,;;4:,..,-:,-::_::,:',I,::::::---44-: . ; 1 -r:V':1 ".,CI -- - ).,-:.-.?e,":":"-.4 "-,:::--'2-P' ..,,,,.....,. ...;:r. :,..... _17,_,..7::, .,....,:::„_:::: -,.--.--., " ...,;,. ..;::. ...., --...-7,,,,,, ...„...-,, .„,„...„.: ._, -- '„...s,-.1-': '17 i;' . 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"-„:7,„-,;"":-..-1:-- "'''''..-- t4Skitt'4:&ZrAi44ilif;4,,:".,!it-i, "-: , . 717777::::,-_, -,:- ..., , July 14, 2015 Yusbel Gonzalez, CPPB City of Miami Beach Procurement Division 1700 Convention Center Drive Miami Beach, FL 33139 Dear Mr. Gonzalez: Infinite Source Communications Group(ISC) is pleased to submit the Qualifications Submittal for the selection of the Public Information Outreach Services on Right of Way and Facilities Construction Projects (RFQ#2015-144-YG)for the City of Miami Beach. After reviewing the proposed scope of services and requirements, ISC developed a detailed qualifications package to effectively demonstrate our understanding of the City of Miami Beach and construction management efforts to maximize the overall functionality of this contract. ISC specializes in providing public information services on transportation projects, currently for the City of Miami Beach and surrounding municipalities, as well as the Florida Department of Transportation (FDOT). Our active certifications as a Disadvantaged Business(DBE) and Minority Business(MBE) statewide, and Small Business(SBE) in Miami-Dade County allow us to prosper in a competitive market and utilize our professional capabilities throughout South Florida. The ISC Team is made up of skilled practitioners with local knowledge in community outreach, who have serviced a number of transportation driven agencies, non-profit organizations and municipalities in South Florida. Our team members hold longstanding ties to Miami Beach and are highly committed to the success of this contract and the overall best interest of the City. Our experience includes providing outreach services and successfully continuing communication in the following transportation driven sectors: PD&E, Design and Construction, such as the West Avenue PD&E Study and Central Bayshore Neighborhood Improvement Project. As Project Manager, I have more than 10 years in the communications industry which includes managing and executing public information initiatives on transportation related projects and community outreach programs in Miami-Dade County. Under my leadership and with the combined experience of the proposed ISC Public Information team and Lead Public Information Officer, Yamile Fernandez, we will certainly meet the City's goals to enhance public outreach with the objective to "Inform, Engage and Excite." We intend to use our expertise, understanding of the City of Miami Beach and most importantly present innovative and cost-effective outreach initiatives. ISC believes ability is nothing without opportunity and looks forward to assisting the City of Miami Beach with this contract.We are extremely excited to be given the opportunity to showcase our professional talents with a highly effective and proactive team. Sincerely, Monica R. Diaz— Principal Infinite Source Communications Group, LLC 2 1 .2. Response Certification, Questionnaire & Requirements A INFINITE SOURCE COMMUNICATIONS GROUP MIAMIBEACH So;ic tatk;n No. Sokitatian RFQ No,2015-144-YG a Public Information Outreach Services on Right of Way and Facilities _ Construction Projects. Procurer;Fe tt Contact: i Tel: Emai: Yusbel Gonzalez,CPPB [ 305-673-7000 Ext.6230 yusbeloonzalez ci,miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION,QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification,Questionnaire and Requirements Affidavit Form is to inform prospective proposers of certain solicitation and contractual requirements,and to collect necessary information from proposers in order to confirm that certain portions of responsiveness,responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification,Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information: I I FIRM NAME: -1 Infinite Source Communications Group, LLC I No or Years in 8usialesS' 6 � No of Years in Business LccaRr: 6 No of Errlploye�: 12 { OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: N/A FIRM PRIMARY ADDRESS(HEADQUARTERS): 4700 Biscayne Blvd Suite 403 CITY: Miami SATE: ZIPCODE: FL 33137 TELEPHONE NO.: 305=57.3-0089 TOLL FREE NO.:- I N/A FAX NO.: 1 , _ 305-328-6696 FIRM LOCAL ADDRESS: --- --� } i .. 4700 Biscayne Blvd Suite 403 CITY: I I Miami STATE: FL ZIP CODE: 33137 PRIMt:RY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Monica Diaz ACCOUNT REP TELEPHONE NO.: 305-984-2715 ACCOUNT REP TOLL FREE NO.: N/A ACCOUNT REP EMAIL: monica@iscprgroup.com FEDERAL TAN IDENTIFICATION NO.: 27-0403430 The City reserves the right to seek additional information from proposer or other source(s),including but not limited to:any firm or principal information,applicable licensure.resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFC?201 5 1 44-YG Appendix A--Page 1 Office:305.573.0089 ;,;,U 4700 Biscayne Boulevard, Fax:305.328.6696 ",,"1" vtvwv iscprgroup.com Suite#403, Miami, FL 33137 1 1 .2: Response Certifictiôn, Questionnaire R e q uireme is Affid av it Affidavit 1NFINTE SOURCE commuf.ucAttoNS Group / j 1 Veteran Owned Business.lsproposer claiming a veteran owned business status? 1 YES i NO SUBMITTAL REQUIREMENT:Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748 2. Conflict Of Interest.Atl Proposals must disclose.in their Statement of Qualifications,the name(s)of any officer.director,agent,or immediate family member(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Further,all Proposals must disclose the name of any City emp oyee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. NONE SUBMITTAL REQUIREMENT:Proposals must disclose the name(s)of any officer,director,agent,or immediate family member (spouse.parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. References and Past Performance.Proposer shall submit at least three(3)references for whom the proposer has completed work similar in size and nature as the work referenced in solicitation. Please refer to Attachment 1 SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) firm name, 2)contact individual name and title 3)address 4)telephone 5)contact's email and 6)narrative on scope of services provided. 4 Suspension,Debarment or Contract Cancellation.Has proposer ever been debarred,suspended or other legal violation,or had a contract conceited due to non-performance by any public sector agency? —1 YES L YIINO SUBMITTAL REQUIREMENT:If answer to above is'YES."Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions,Proposals are expected to be or become familiar with,the City's Campaign Finance Reform laws,as codified in Sections 2-457 through 2-490 of the City Code.Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Statement of Qualifications.in the event of such non-compliance. NONE SUBMITTAL REQUIREMENT:Submit the names of all individuals or entities(including your sub-consultants)with a controlling financial interest as defined in solicitation.For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics.Pursuant to City Resolution No.2000.23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including,among others,the conflict of interest,lobbying and ethics provision of the City of Miami Beach and Miami Dade County. Please refer to Attachment 2 • SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at ware.miamibeachfl.goviprocuremenU. 7. Living Wage.Pursuant to Section 2-405 of the Miami Beach City Code.as same may be amended from time to time,Proposer shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing January 1 2015,the hourly living wage rate will be S11.621hr with health benefits of at least S1.69 an hour.or a living wage of not less than$13.31ihr without health benefits. The living wage rate and health care benefits rate may,by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)MiamtiFt.Lauderdale,issued by the U.S.Department of Labor's RPO" AppanUix A-Page 2 Office:305.573.0089 MOM pi 4700 Biscayne Boulevard, Fax:305.328.6696 411 www.iscxgroup.com Suite#403, Miami, FL 33137 1 .2 Response Certification, Questionnaire & Requirements i INFINITE SOURCE COMMUNICATIONS GROUP I AAIAMIB ACH Bureau of Labor Statistics. Notwithstanding the preceding.no annual index shall exceed three percent(3%),The City may also.by resolution,elect not to index the living wage rate in any particular year.if it determines it would not be fiscally sound to implement same On a particular year), ?roposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, at its sole option,immediately deem said proposer as non-responsive,and may further subject proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is available at www.miamibeachf.gov/procurementl. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document.Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide`Equal Benefits'to their employees with domestic partners,as they provide to employees with spouses.The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States,but outside of the City of Miami Beach limits,who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? En. YES [ 1 NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? YES I I 110 C. Please check all benefits that apply to your answers above and list in the`other'section any additional benefits not already specified.Note:some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for l Firm does not Employees with Employees with I Provide Benefit(s) ___-.. Spouses Domestic Partners — �� __Health V-_ __ ✓ L___. Sick Leave — V V Fam —?� !.__..... dy h adical Leave I V I Bereavement Leave f V If Proposer cannot offer a benefit to domestic partners because of reasons outside your control.(e.g..there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance.To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision is final.Further information on the Equal Benefits requirement is available at www.miamibeachfl_gov/procuremenU. 9. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,Statement of Qualifications,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity,and may not transact business with any public entity in excess of the threshold amount provided in s.287,017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor lisL RFQ 201 5-14 -YG Appendix A—Page 3 (7.----0--) 0 Office:305.573.40$9 arm /41k, 4700 Biscayne Boulevard, Fax:305.32$.6696 ',,,, www.iscprgroup.com 111 Suite#403,Miami, Fl_33137 'N._ 1 .2: Certification, Questionnaire & Requirements Affi � Ti MIAMIBEACH SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,proposer agrees wiih the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 10- Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However. Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addendums may result in proposal disqualification. Initial to Conrrm 1 r Initial to Confirm Initial to Conrirm R.-,o Receipt Recent I - A Addendum 1 Addendum 6 I Addendum 11 v Addendum 2 Addendum 7 f Addendum 12 Addendum 3 Addendum 8 I Addendum 13 - Addendum 4 __ Addendum 9 Addendum 14 _ Addendum 5 j_ Addendum 10 � Addendum 15 If additional confirmation of addendum is required,submit under separate cover. Attached. Please refer to Attachment 3. RFQ 2015.144-Y : Appendix A-Page 4 ri Office:305.573.0089 MI MI ñ 4730 Biscayne Boulevard, ini Fax:305.328.6696 it IA nn scprgrau .ctm Suite#403,Miami, FL.33137 014...:. 1 .2: Res onse Certification, Questionnaire & RequirementsA i avit INFINITE SOURCE COMMUNICATIONS GROUP MIAMI BEACH DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the'City')for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving Statement of Qualifications,may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals.It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposals should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice.Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as,if and when a Statement of Qualifications,as same may be modified,and the applicable definitive agreements pertaining thereto,are approved and executed by the parties,and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law.All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications,and authorizes the release to the City of any and all information sought in such inquiry or investigation.Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 20 15-144-YG Appendix A—Page 5 Office:305.573.0084 ,;;M ft 4700 Biscayne Boulevard, Fax:305.328.6696 "VIP www.iscprgroup.com Suite#403, Miami, FL 33137 1 .2: Response Certification, Questionnaire & Requirements Affidavit COMMUNICATIONS GROUP MIAMIBEACH PROPOSER CERTIFICATION I hereby certify that:I,as an authorized agent of the Proposer,am submitting the following information as my firm's proposal;Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation.all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement;proposer agrees to be bound to any and all specifications,terms and conditions contained in the solicitation,and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted;Proposer has not divulged, discussed,or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal;proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws;all responses,data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: 'lute of Proposer's Authorized Representative: Monica Diaz Principal Sgnat ee or Proposer's AiiU 'ed'eecesen ruse: Date: I 1 I 4 COt ICI 1 State of FLORIDA ) On this?t=day of ^9--_,20.1 personally Q appeared before me cv' 'u,-.t}‘,---1-who County of^!\'tir■ f' stated that (s)he is the ' of a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed.Before me: Notary Public for the State of Florida <;;;F:4 JEANNETTE LAZO My Commission Expires: ( }I It . j MY COMMISSION#FF1 135151 `'�o,wa"°/ EXPIRES October 1.2018 r407i 390-0153 FlorldeNoreryServlce.corn RFQ 201 51 44 YG Appendix A-Page 6 C) Office:305.573.0089 ,„ 4700 Biscayne Boulevard, Fax:305.328.6696 ' `",`" www.iscprgroup.com Suite#403, Miami, FL 33137 1 .2 Response Certi. . fication, Questionnaire MI & R :quirementsA f day t uwr SOURCE COMMUMCMONS GROUP Attachment 1 Office:305373.0089 7 Biscayne Boulevard, •, 64 Fax:305.32846% r, �f r Suite#403,Miami,FL 33137 1 .2: Response Certification, Questionnaire Requirements Affidavit COMMUNICATIONS GROUP Infinite Source Communications Group 4700 Biscayne Boulevard,Suite 403 Miami,FL 33137 E-mail:Monica @iscprgroup.com INFINITE SOURCE Phone:305-573-0089 COMMUNICATIONS GROUP www.iscprgroup.com References 1. Florida Department of Transportation Maribel Lena, District Six Public Information Officer 1000 NW 111 Ave, Miami, FL 33172 305.470.5277 Maribel.lena©dot.state.fl.us ISC operates an ongoing contract to provide in-house District-wide Public Information Services for miscellaneous design projects and special events in Miami-Dade and Monroe County.Work includes planning and implementing Community Awareness Plans(CAP), disseminating project materials to the community in-person,via mail and e-mail distributions,working with local elected officials and other government agencies. ISC is also responsible for generating project material such as notification letters,fact sheets, press releases website project pages, project videos, and other graphics and collaterals at the request of the Department. 2. Florida Department of Transportation Kathy McLendon, District Six Construction Public Information Manager 1000 NW 111 Ave, Miami, FL 33172 305.640.7437 Kathy.McLendon @dot.state.fl.us ISC operates an ongoing contract to provide District-wide Public Information Services for miscellaneous construction projects and special events in Miami Beach and the Surrounding areas.Work includes planning and implementing Community Awareness Plans(CAP), disseminating project materials to the community in-person,via mail and email distributions.Working with local elected officials and other government agencies. ISC is also responsible for generating project material such as notification letters, fact sheets, press releases website project pages, project videos, brochures, advertisements, and other graphics and collaterals at the request of the Department. Office:305.573.0089 ; : f�1 4700 Biscayne Boulevard, Fax:305.328.66% ' V1 www.iscprgroup.com Suite#403,Miami,FL 33137 1 .2: Response Certification Questionnaire Requirements Affidavit INRNITE SOURCE C0i.rMUNICATIONS GROUP 00 Infinite Source Communications Group 4700 Biscayne Boulevard,Suite 403 Miami,FL 33137 E-mail:Monica @iscprgroup.com INFINITE SCXJRCE Phone:305-573-0089 COMMUNICATIONS IONS GAP www.iscprgroup.com 3. City of Miami Beach Maria Hernandez, Project Director-Convention Center District 1700 Convention Center Drive, Miami Beach, Florida 33139 305-673-7000 Ext.2584 mariahernandez(a�miamibeachfl.gov ISC operates an ongoing contract to provide Public Information Services for miscellaneous construction projects for the City of Miami Beach.Work includes planning and implementing Public Involvement Plan (PIP), disseminating project materials to the community in-person, via mail and email distributions.Working with local elected officials and other government agencies. ISC is also responsible for generating project material such as notification letters,fact sheets, press releases website project pages, project videos, brochures, advertisements, and other graphics and collaterals at the request of the Department. ISC worked directly with Ms. Hernandez on the City Center 9A Construction Project and regularly coordinates project related details with the City Manager's Office. 4. Tamayo Engineering Enrique Tamayo, Owner/Sr. Project Engineer 9485 SW 72 Street, Suite A-245 Miami, FL 33173 305.534.5330 enriguet(a�tamayoengineering.com ISC spearheads Public Information management, oversees and assists the designated PIO on all outreach efforts for the Alton Road Reconstruction Project from 5 Street to Michigan Avenue and recently completed Collins Avenue reconstruction project from 1 Lincoln Road to 5 Street. ISC works with Enrique Tamayo and staff to coordinate and communicate all construction advisories, responses and other tasks related to community outreach. ISC's working relationship stared in 2008 by providing outreach on the Biscayne Boulevard Reconstruction projects from NE 79 Street to Downtown Miami. a Office:305.573.0089 9 ; ; , 4 4700 Biscayne Boulevard, 4r0 Fax:305.328.6696 "w www.iscprgroup.com Suite#403,Miami, FL 33137 1 .2: Response Certin, Questionnaire Requirements Affidavit CpMMUNICA7lON5 4(2GU¢ Attachment 2 Office.305 573 0089 r► 4700 Wigs Boulevard, haj Fax 305 328 6696 www.tscprgroup 403,Wham FL 3 137 1 .2: Response Certification Questionnaire & Requirements Affi SOURCE CND Infinite Source Communications Group 4700 Biscayne Boulevard,Suite 403 Miami,FL 33137 E-mail:Monica @iscprgroup.com INFINITE SOURCE Phone:305-573-0089 COMMUNICATIONS GROUP www.iscprgroup.com Ethics Statement It is our policy to conduct business with fairness, honesty, integrity and consideration for others;to be honorable toward clients and employees; and to maintain a reputation as a concerned and responsible corporate citizen of the communities in which we conduct business. Company funds or assets will be used only for lawful purposes. No gifts or favors are to be offered if it conflicts with policy guidelines of the recipient,whether an individual, agency or firm. Employees will safeguard the firm's confidential and proprietary information, both financial and technical,which is essential in conducting its business. Office:305.573.0089 was A, 4700 Biscayne Boulevard, Fax,305.328.6694 •;"' www.iscpcgroup.com Suite#403,Warm FL 33137 1 .2: Response Certification Questionnaire Requirements AH Affidavit INFINITESOthla b Attachment 3 Office.305.5 3.0089 ("1%-y FLevagi Fax: 05 328. gb �.� � -cow Miami. 1 .2: Response Certification Questionnaire Requirements Affidavit iNfl■ SOURCE COMMUNICATIONS GROUP MAM1BEACH City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeochfl.gov DEPARTMENT OF PROCUREMENT Tel: 305.673.7490 Fax: 786-394-4002 ADDENDUM NO.1 REQUEST FOR QUALIFICATIONS NO.2015-144-YG PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS JULY 1,2015 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City.The RFQ is amended in the following particulars only. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00 p.m., on Tuesday,July 14,2015,at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive,3'd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. ANSWERS TO QUESTIONS RECEIVED FROM PROSPECTIVE PROPOSERS: Q1: We would like to know what the hourly rates on the last contracts were,and the total amount paid to the companies. Al: Please refer to Attachment A in this Addendum. Q2: What projects do you anticipate the new contract will be serving? A2: Please refer to Attachment B for a list of upcoming projects from our Office of Capital Improvement Projects(CIP)for which services under this RFQ will be required. The City's Public Works Department will also be needing services under this RFQ for the following upcoming projects: Storm Water,and Waste Water Improvement Projects Infrastructure upgrades around City Hall and the Convention Center Sea Wall Replacement Program over the next 10 years Q3: Could you please provide us with a copy of the sign-in sheet for today's meeting? A3: Please refer to Attachment C in this Addendum. Q4: Please provide the proposals of the firms that were awarded the current contract. Also, please provide electronic copies of the proposals for companies who were not awarded the contract. A4: Please refer to Attachments 1 to 5 in Public Purchase to view copies of the Proposals received under the previous RFQ No. 19-11/12. The firms awarded the current RFP are Infinite Source Communications Group, LLC., Quest Corporation of America, Inc., and Media Relations Group,LLC. 1 Office:3€15,573.0089 WARM j 4700 Biscayne Boulevard, Fax:305.328.6696 '' www.iscprgroup.com Suite#403,Miami, FL 33137 1 .2: Response CertificatIOn Questionnaire & Requirements Affidavit INFINITE SOURCE GOHHUN tCATIONS GROUP Q5: Can a subcontractor of the prime consultant participate in more than one team? A5: No. Q6: Can the City provide the project list for which we will need to provide services to? A6: Please refer to the answer written for Question#2 in this Addendum. Q7: Can the City provide the different software, interfaces and programs from which we will be able to obtain information from? A7: Programs pertaining to public outreach regularly used by the City of Miami Beach are as follows: Microsoft Office Suite, Adobe products, particularly InDesign and Illustrator; Outlook,Constant Contact,eBuilder,flickr,web content tools,GIS and social media. Regular sources of information include: meetings with project team and stakeholders, field visits, etc. Proposer is also encouraged to suggest innovative ways to accomplish tasks given. Q8: Will the Electronic Outreach be through the existing website of the City, or we need to create a new one? A8: Electronic outreach is not currently done through the Office of Capital Improvement Projects' (CIP) website (mbplannedprogress.com); weekly updates and construction advisories are sent via email blasts to stakeholders. Selected proposer(s) will not be creating a new website under this RFQ, but will be required to enter information and/or update content on CIP's website. Q9: On page 12—Tab 3 you refer to InDesign collateral templates,do we need to use this? A9: Yes, our templates for collaterals are in InDesign. Please refer to Attachment D in this addendum. Q10: Who will cover the cost of activities, press conferences, rental of equipment,chair,tables,for the require activities? A10: Usually events are hosted at City facilities and any necessary supplies are or equipment is provided by the City. If a proposer is asked to purchase items for a public meeting or special event, the firm will be required to submit documentation/receipts for reimbursement. Q11: If in instances we need to bring people from out of state,will the City reimburse the related costs? Al1: Public Information Services are expected to be performed by local staff.The City does not anticipate the need for out of state staff and therefore travel expenses will not be reimbursed. Q12: Thinking of the wide base of languages that people speak in the City, when you ask for translators,which of them should we cover? Al2: Spanish is required.Creole may be requested,on an as-needed basis. Q13: Can the Graphic Designer be a subcontractor or it needs to be part of the Prime Consultant? A13: A Graphic Designer may be a sub-contractor. 2 OOffice:305.573.0089 ;:.;� 4700 Biscayne Boulevard, •t: Fax:305.328.6696 1" www.iscprgroup.com Suite#403, Miami, FL 33137 1 .2: Res nse Certification Questionnaire Requirements Affidavit INF COMMUNICATIONS 61100P Q14: Who will be paying for publicity,ads, newspaper charges,etc.? A14: The City pays for advertisements when necessary. Q15: Will the City require for us to work within the City limits, if so will the City provide office space and paid for the related costs? A15: While the RFQ does not require a Proposer to have an office within the City of Miami Beach, Public Information Officers must be physically present at the project construction site and at other City locations at times, in order to perform the scope of work required under this RFQ. PIOs visit job sites, attend meetings, coordinate with stakeholders, etc. The City does not provide office space or reimbursement of related costs. Q16: If we are not a City Vendor,can we apply to qualify as vendor and be in approval process during deliberations? A16: Please refer to RFQ Page 6, Section 0200, Sub-Section 12— Determination of Award and RFQ Page 13 Section 0400—State of Qualifications Evaluation. 017: If our offices are in Miami Dade County,do we need to get a Miami Beach Tax Receipt to execute the work,even though we might be generating most of the work outside the City? A17: Please visit the City of Miami Beach Online Business Tax Receipt Webpage. The weblink is: https://secure.miamibeachfl.qov/license/publiclmain/homepage.aspx. You may also access this page by going to www.miamibeachfl.qov and then selecting "Business Tax Receipt"under the"Apply for"menu. Q18: On Appendix E Billing Rate there are_7 classifications, can we expand the list in our proposal? (Document Control, Project Inspector, Schedule Analyst, Cost Analyst, Safety Inspector, etc. mainly related to the QA/QC Services). A18: Exhibit D of the Sample Contract in the RFQ shall remain unchanged. Under Tab 3 — • Approach&Methodology,proposer may indicate the additional classifications it proposes • to accomplish the scope of services outlined in the RFQ. Q19: For how long do we need to retain documents after the contract expires? A19: Please refer to RFQ Page 9,Section 0200,Sub-Section 32—Florida Public Records Law. All project related documents and collaterals are required to be submitted to the City in electronic format.It is also required that tracking documents are shared with each project team regularly. Tracking documents are various spreadsheets (usually Excel) that the Public Information Officers keep regarding the project and project team interactions with stakeholders. For example, Public Information Officers maintain a database of contacts, a list of stakeholder general questions and concerns along with team responses, and an encroachment log (i.e., telephone calls regarding encroachment letters received by stakeholder and how they are handled),etc. Q20: How do we handle the use of proprietary information I software at the end of the contract. As a company we may have developed project reporting tools that are protected, do we need to hand them over at the end of the contract? A20: Please refer to RFQ Page 9, Section 0200, Sub-Section 32— Florida Public Records Law. Any information or documents prepared by the proposer, produced for the City, must be 3 Office:305,573 0089 ;,;,;, jP4 4700 Biscayne Boulevard, Fax:305.328.6696 '",";s' www.i prgroup.com Suite#403,Miami,FL 33137 1 .2: Response Certification Questionnaire Requirements A INFINITE SOURCE COMMUNKATFONS GROUP turned over in a final electronic format that is compatible with programs regularly used by the City. Q21: Can you expand on the desired social media and web-based services? Do you expect the provider to design websites, run twitter accounts, Facebook pages, Instagram, etc.? Can you provide a clear scope of needed social media support? A21: The proposers'responsibility with respect to social media is to provide information to City staff that is responsible for social media posting. As for web-based services, proposers will be required to update content on CIP's website. Q22: Section 11 (VETERAN BUSINESS ENTERPRISES PREFERENCE) states: Pursuant to City of Miami Beach Ordinance No. 2011-37 48, the City shall give a five (5) point preference to a responsive and responsible proposer which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise. To qualify for the additional five points, does the veteran status only apply to the prime contractor, or can a subcontractor on the team qualify our submittal for all or partial points? A22: Veteran Business Preference only applies to the Prime Proposer. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado cr miamibeachfi.gov. • Procurement Contact Telephone: Email: Yusbel Gonzalez 305-673-7000,ext.6230 YusbelGonzalez@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely Alex Den Procurer -nt Director � I I I 4 0 Office:305,573.0089 ,m 4700 Biscayne Boulevard, Fax:305.328.6696 " ~ www.iscprgroup.com Suite#403,Miami,FL 33137 1 .2: Response Certification. Questionnaire Requirements Affidavit remujo I � • • .•• 1 ATTACHMENT A CURRENT CONTRACT HOURLY RATES AND AMOUNT PAID TO DATE 5 Office:305.573.0089 ww'• �� 47{9 Biscayne.8 iu evard, Fax;305.328.6696 ' cprr4up.� Suite#403,Ma, FL 33137 142: R Certification. Questionnaire Requirements A davit COMMUNICATION,MKIWP Infinite Source Communications Group,LLC., Amount Paid to Date:$120,141.25 Hourly Rates: • Public Information.Service Amount Pro' - $ 110 Public Information ffticax $ &5 A�Sistant Public information Officer $ 55 .. Graphic Deaignc $ _ 75 • Translation Services 65 • Quest Corporation of America,Inc., Amount Paid to Date:$255,836.25 Hourly Rates: Public Information Service Amount Project Manager $ 110 Public Information Officer $ 85 Assistant Public Information Officer $ 55 • Gra Itic i7esi $ 75 Translation Services $ 65 Media Relations Group,LLC. Amount Paid to Date:$$99,572.49 Hourly Rates: Public information Service Amount Pm'ectIvtlans. $ 110 Public Information Officer - $ • 85 Assistant Public Information OMCcer $ 55 • C}taptiic Designer $ .75 Translation Services, 65 6 Office:305.573.0089 a'. 4700 Biscayne Boulevard, Fax:305.328.6696 1141, www.isq)rgroup.com Suite#403,Miami,FL 33137 1 .2: Response Certification- Questionnaire & Requirements A ay t tilimmeien I � ATTACHMENT "B" UPCOMING PROJECTS - OFFICE OF CAPITAL IMPROVEMENT PROJECTS (CIP) 7 Office:305,5710089 ;,�.�; 4700 Bismyne Boulevard, C!) 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E Cl) a._ 0 _11 0 Office:305.573.0089 MUM I. 4700 INscayne Boulevard, �?1FM Fax:305.3 8.6696 'kw www.iscprgroup.com Suite#403,Miami,FL 33137 Cr-- 1::":11fr#1 I .2: Respone Certification, Questionnaire Requirements Affidavit imiviTh Tl0l�S URQt3 a CAfgMUIViC1tP i I 1 ATTACHMENT "C" • Pre-Proposal Meeting Sign-In Sheet 8 Office:305.573.0089 At 4700 Biscayne Boulevard, imj Fax 305.328.669 *41, wvvw. boa u Suite#403,Kam,FL 33137 1 .2: Response Certification, QQuestionnaire Requirements Ali davit COMMUNICATIONS WtOU? M PRE-PROPOSAL MEETING SIGN-IN SHEET DATE: May 20,2015 RFQ No.: 2015-144-YG l • TITLE: Public Information Outreach Services on Right of Way and Facilities Construction Projects • NAME(PLEASE PRINT) COMPANY NAME-E-MAIL ADDRESS PHONE# PAX# Yusbel Gonzalez City of Miami Beach 305-673-7490 786-394- yusbelgonzalez U 4073 (a�}miarnibeachfl.,,ov C -t E- Akii ,l (v,,5)( 10.1 At6aC k-o.y 0✓ -PO Aft-180/0 =� == = !�_..__= x 707L Ladwito U � o� M1( \ - '77A �JS� Get, f��5 �s i �, / s C� v ��.. l � 1 7ctsA-i 214 x ' c)S cam! 305•Cod"�.Z 5c` N CoN-A ^n:\4ycc'S - I i 1 1 � office:305.573.4089 EMIL 4700 Biscayne Boulevard, Fax:305.328.6696 .r w i - ro .cart Suite#403 Miami FL 33137 1 2: Response CCertification Questionnaire Requirements Affidavit NAM SOURCE COMMUNKATIONS GFG3JV MAMBEACH PRE-PROPOSAL MEETING SIGN-IN SHEET DATE: May 20,2015 RFQ No.: 2015-144-YG TITLE: Public information Outreach Services on Right of Way and Facilities Construction Projects NAME(PLEASE PRINT) COMPANY NAME-E-MAIL ADDRESS PHONE# FAX# • Yusbel Gonzalez City of Miami Beach 305-673-7490 786-394- yusbetgonzaleza,miamibeachfl.gov 4073 ' l C Gofba3 Q r� ��6(0•2 •ark u o 1\kci- (=law r ir QS►r 1Mercad� C 300%/0-7321 Si( N1 ercaca o G Du vsa. atis-d Cionza 1.ez OCA- `Intse)..Ozale CCA,vsa.uxn • Yk()At 1 l cA iScP2clar-P fet)140 6)rea a34 oge q11/-6 ri Office:305373,0089 at 4700 Biscayne Boulevard, Fax:305.328.6696 "W;' www-iscprgroup.com Suite#403,Miami,FL 33137 1 .2: Response Certification, Questionnaire Requirements A t avt c ns I i ATTACHMENT "D" InDesign Collateral Template Sample • ► 9 Office:305.573.00 : 4700 Biscayne Boulevard, Fax 305.328 4696 lams www.sc pr�u .cx 1� Suite#403,Miami,FL 33137 1 .2: Response Certification, Questionnaire Requirements d INFINITE SOURCE COMMUNICATIONS GROUP -\‘'<:, t F \ \ � F � I �i i � t PlannedProgress Property Management Facility Reconstruction ATTN: Sunset Harbour Residents Project Overview ` iii _ _ '. .. The Office of Capital Improvement Projects(CIP)started construction for a new property managment facility at 1833 . Bay Road in October 2014.The new facility will be beneficial to the residents as it will enhance Property Management's ! role in maintaining and repairing over four million square feet F of municipal buildings,bridges,monuments,water fountains, swimming pools,boardwalks,beachwalk,playground ± equipment,parking garages,and street furniture throughout i the city. • ,� I What's New a The contractor will be erecting tilt walls on the north side =_ ! of the building.Tilt wall work is a type of building and construction technique using concrete,where walls are " i S,5:: •-1 formed and poured on property beforehand and then'tilted —' up"into place.This technique provides a shorter completion A' 1 - time. Schedule ti, T Tilt wall work will take place in the evenings of Wednesday,April 1 and Thursday,April 2 between the hours of 6 p.m.and 11 p.m.Please note that this schedule could change due to inclement weather or unforeseen j conditions. What to Expect During the tilt wall work,you can expect the following: w • Increased construction activity and construction vehicles PROJECT MAP in the work zone area(there will be a large crane on site) • Increased noise from the construction site Communication Please use caution when traveling through the area. The crew will keep the area as clean as possible during the For more information,please contact construction process.Please avoid the immediate work zone area while tilt wall work is in progress.Our project team's Lauren Firtel,public information specialist goal is to finish this task in a fast,safe manner. P:305.673.7071 E:laurenfirtel @miamibeachfl.gov To request this nratsrial#n a/erowie jnr•Rp1.sign tunyurge ink/prier Qin:ally notice nauir,./),*maim ox wart fnrpern+.c with di abilities.mid/or uny a o rnsdutiar ii resins'guy dm-Invent or pima/vie in nrg dtysp•nsa d procatGgsr 4,11305.604.22.0?aid_other 1 for EEdelb or for Spants/i,then option 6;TZY nxrrnay eall rice 71I(F/ni&Rag Office c .Cement Pro acts.1/01 At,;, 7 :7071?mbplannedprog.ress.cor r-1 Office: 305.573.0089 fl 4700 Biscayne Boulevard, inj Fax: 305.328.6696 '„V" www.iscprgroup.com Suite#403, Miami, FL 33137 °�� 1 .3: Minimum Qualifications Requirements Successfully C Projects INRNI SOURCE The ISC Team possesses local knowledge and relevant project experience throughout South Florida.We understand the guidelines and practices used by the City of Miami Beach when executing a successful Public Involvement Plan. Our staff has been trained using City of Miami Beach standards to develop a detailed Public Information Plan (PIP), and are versed with the plain language initiative, which we use as a guideline for all public correspondence. ISC produces collaterals in English and Spanish including media kits, speeches and talking points.We successfully execute public meetings and special events, build stakeholder consensus, manage crisis, provide customer service and communicate effectively with impacted stakeholders,the public and the media. Our program reduces potential impacts and public complaints on any given project. Below, please find a table which lists 10 successfully completed projects by the ISC team. SR Al A/Collins Avenue from 67 Street to 69 Street and 77 Stree PROJECT NAME , "41 ,s Contruction Project FIRM'S CLIENT'S CONTACT i PROJECT PROJECT FIRMS TERM ROLE NAME INFORMATION STARTED COMPLETED OF ENGAGEMENT Public Florida Kathy McLendon Information Department of 305-640-7437 09/2014 02/2015 6 months Officer Transportation kathy.mclendon@ dot.state.fl.us PROJECT DESCRIPTION FIRM'S RESPONSIBILITY Replaced sidewalk,curb and gutter, upgraded traffic signals, installed new Assisted and oversaw the lead PIO. Identified stakeholders, residents and mid-block pedestrian signal, and minor impacted community. Developed and maintained a project database. drainage work. Rebuilt a small section of Established and maintained direct contact with stakeholders,residents, an intersection. Repaved and restriped and impacted community. Served as point of contact for all project roadway as well as installed new inquiries. Produced and disseminated collateral materials. signage and pavement markings. / Office: 305.573.0089 NMI 4700 Biscayne Boulevard, 11.) Fax: 305.328.6696 '�'�'F www.isc r rou .com Suite#403, Miami,FL 33137 . P9 P 1 .3: Minimum Qualifications Requirements Successfully Co Completed Projects INFINITE SOURCE la PROJECT NAME �' Aeon Road From,43$reetto East ofAtrsb9 Road, iiz ` +4 tl 9r .#ct '..:,,,3::','...,‘:' `.. r `- ', .. i a,: rte FIRM'S CLIENT'S CONTACT PROJECT PROJECT FIRMS TERM ROLE NAME INFORMATION STARTED COMPLETED OF ENGAGEMENT Public Florida Maribel Lena Information Department of 305-470-5349 1/2014 10/2014 9 months Officer Transportation maribel.lena@ dot.state.fi.us PROJECT DESCRIPTION FIRM'S RESPONSIBILITY Identified stakeholders, residents and impacted community. Developed Reconstruct roadway,widen existing and maintained project database. Established and maintained direct parking lanes, install markings for contact with stakeholders, residents, and impacted community. Served shared bicycle lanes and upgrade as point of contact for all project inquiries. Produced and disseminated drainage structures. collateral materials.Attended project meetings, hosted a public hearing II to move project to the design phase. w. inn PROJECT NAME Central Bayshore and Lake Panco asa t Ne ighborhood.w Imara0 .a k 4; ,. itAW N t g ki i;;a ,„v, .w,. a e .', , ., x l li.te .:A° a,: FIRM'S CLIENT'S CONTACT PROJECT PROJECT FIRMS TERM ROLE NAME INFORMATION STARTED COMPLETED OF ENGAGEMENT Public Lanzo Bob Beaty Information Construction 954-931-6581 10/2011 03/2015 4 years Officer bobb @lanzo.org i I PROJECT DESCRIPTION FIRM'S RESPONSIBILITY Reconstructed roadway, installed pump Identified stakeholders, residents and impacted community. Developed a stations, upgraded drainage system, community awareness plan and maintained project database. Established installed curb and gutter, upgraded and maintained direct contact with stakeholders, residents, and impacted curb ramps and installed new fire community. Served as point of contact for all project inquiries. Produced line connections. and disseminated collateral materials.Attended project meetings. n Office: 305.573.0089 Ara 4700 Biscayne Boulevard, k/ Fax: 305.328.6696 '°',, www.iscprgroup.com ri Suite#403, Miami, FL 33137 \, „r,,: ;,,, 1 .3: Minimum Qualifications Requirements 1,we,- -,, Successfully r pleted Projects SOURCE GROUP 4a PROJECT NAME !,;',.,''';:: :,'Collins Avenue Frorri4Stieet tO Li t Ot c tin , t:ect;' fie. .,;M^N . .*”.; .�.5f isa" Y"t kk�C.,t�.v"..,a?�' #?' . .. f •,'a;1 .4 21.:'' °..1 link ai*ft:;; FIRM'S CLIENT'S CONTACT PROJECT PROJECT FIRMS TERM ROLE NAME INFORMATION STARTED COMPLETED OF ENGAGEMENT Public Florida Kathy McLendon Information Department of 305-640-7437 09/2013 10/2014 1 year Officer Transportation kathy.mclendon@ dot.state.fl.us PROJECT DESCRIPTION FIRM'S RESPONSIBILITY i Oversaw and assisted the PIO. Identified stakeholders, residents and impacted community. Developed and maintained project database. Milled and resurfaced roadway, Established and maintained direct contact with stakeholders,residents, installed curb and gutter,sidewalk, and impacted community. Served as point of contact for all project pavement markings,roadway signage inquiries. Produced and disseminated collateral materials. and new signals. Attended project meetings. Developed project graphics and videos in multiple languages. • -0 •� 1 y PROJECT NAME South Polrit .�P : eeonst:u-cha PK -� x x it P °i itgk =f i� i i �< � �, aw w x . ' , . FIRM'S CLIENT'S CONTACT PROJECT PROJECT FIRMS TERM ROLE NAME INFORMATION STARTED COMPLETED OF ENGAGEMENT i 1 Diana Fontani Public City of Martinez Information 305-673-7071 1/2013 12/2014 1 year Miami Beach Officer dianafontani@ miamibeachfl.gov PROJECT DESCRIPTION FIRM'S RESPONSIBILITY Maintained project database. Established and maintained direct contact with stakeholders, residents, and impacted community. Served as point Reconstructed the historic pier. of contact for all project inquiries. Produced and disseminated collateral materials.Attended project meetings. Coordinated and attended the ground breaking and ribbon cutting ceremonies. Office:305.573.0089 ,; �41r 4700 Biscayne Boulevard, U c IV 1 M 305.328.6696 Am,- ww v.iscprgroup.com ni Suite#403, Miami, FL 33137 1 .3: Minimum QuatficatIons Requfrements , SuccessfuIIypIeted ully-comp eted / INFITE SOURCE COMMUWCAYIONS GROUP PROJECT NAME City Center 9C Neighborhood Improvement Project I FIRM'S CLIENT'S CONTACT PROJECT PROJECT FIRMS TERM ROLE NAME INFORMATION STARTED COMPLETED OF ENGAGEMENT Public Carla Dixon Information City of 305-673-7071 04/2011 09/2013 2 years Officer Miami Beach carladixon@ miamibeachfl.gov PROJECT DESCRIPTION FIRM'S RESPONSIBILITY Replaced sidewalk, curb and gutter. Identified stakeholders, residents and impacted community. Installed decorative lighting, installed Developed and maintained project database. Established and maintained new median. Installed new landscaping direct contact with stakeholders, residents, and impacted community. and irrigation. Resurfaced and Served as point of contact for all project inquiries. Produced restriped roadway. Installed new traffic and disseminated collateral materials.Attended project meetings and pedestrian signs. and coordinated door-to-doors. PROJECT NAME Dade Boulevard Seawall Bike Path Project ' '4.p FIRM'S I CLIENT'S CONTACT PROJECT PROJECT FIRMS TERM ROLE NAME INFORMATION STARTED COMPLETED OF ENGAGEMENT Public Jose Rivas Information City of 786-295-7199 2/2012 11/2013 1 and a half years Officer Miami Beach joserivas@ miamibeachfl.gov PROJECT DESCRIPTION FIRM'S RESPONSIBILITY Extended a shared pedestrian/bike path along Dade Blvd. and adjacent to the Collins Canal from the 17 Street Identified stakeholders, residents and impacted community. Developed bridge to Convention Center Drive. and maintained project database. Established and maintained direct Improvements included the raising of contact with stakeholders, residents, and impacted community. Served the existing seawall to address sea level as point of contact for all project inquiries. Produced and disseminated rise, a permeable concrete path, collateral materials. Attended project meetings. new landscaping, and improved lighting using environmentally friendly LED fixtures. ?3 Office:305.573.00•. '% ®d, , 4700 Biscayne Boulevard, f , Fax:305.328.6696 1 ` Miami,_,,,�. v��isc o cc� Su��#403,turn, 3 3 - i i ,,,, - //viii .----, ice%/ % iy- / /i i ii % /- ,/ / • /i�� i i � � �i %/ � �� // � iii�%/��/�/i,� i //%i/��y/�iii_ �� ' � i �/i Vii.. iii i%� iii//.../% i�.ii�,,�:i �� /// 1 .3: Minimum Qualifications R Successfully Corn ate d Projects INFINITE SOURCE COMMUNICATIONS GPOUP PROJECT NAME 'µ c" t 19`� etgF1 orhOod t�Pt"'• et'at P «,xf6.,c ?tea€ c�' � � fifi,• FIRM'S CLIENT'S CONTACT PROJECT PROJECT FIRMS TERM ROLE NAME INFORMATION STARTED COMPLETED OF ENGAGEMENT i Public Olga Sanchez Information City of 305-673-7071 02/2011 10/2013 2 years Officer Miami Beach olgasanchez@ miamibeachfl.gov PROJECT DESCRIPTION FIRM'S RESPONSIBILITY Recontructed the roadway. Identified stakeholders, residents and impacted community. Developed Upgraded irrigation, landscape, and maintained project database. Established and maintained direct storm drainage and lighting. contact with stakeholders, residents, and impacted community. Served Replaced watermain and sewer system as point of contact for all project inquiries. Produced and disseminated collateral materials. Attended project meetings. PROJECT NAME L m' , West Avenue BridPD$cE„Stud,,-,, ,, , , . FIRM'S CLIENT'S CONTACT PROJECT PROJECT FIRMS TERM ROLE NAME INFORMATION STARTED COMPLETED OF ENGAGEMENT Public Gannett Carlos Cejas Information 786-845-9540 06/2011 06/2012 1 year Officer Fleming ccejas@gfnet.com PROJECT DESCRIPTION FIRM'S RESPONSIBILITY This was a PD&E study to evaluate Identified stakeholders, residents and impacted community. Developed and the possible construction of a new maintained project database. Established and maintained direct contact low-level bride along West Avenue with stakeholders, residents, and impacted community.Attended project over the Collins Canal. meetings and public hearing. Developed and maintained website. W LiOffice:305.573.0089 ,�, f''1/4 4700 Biscayne Boulevard, Fax: 305.328.6696 1',�,? www.iscprgroup.com Suite#403, Miami, FL 33137 ' 1 .3: Minimum Qualifications Requirements S u ccess a � Corn l ete d Projects INFINITE SOURCE COMMUNICATIONS PROJECT NAME _ Col LnsAvvnue Cons-mud:10'u+ %No'q. � <. 7 ... ^s' FIRM'S CLIENT'S CONTACT PROJECT PROJECT FIRMS TERM ROLE NAME INFORMATION STARTED COMPLETED OF ENGAGEMENT Alfred Treppeda Public Bal Harbour Village! (retired) Information 305-866-4633 09/2011 12/2011 3 months Officer Town of Surfside manager@ balharbour.org PROJECT DESCRIPTION FIRM'S RESPONSIBILITY Installed a new 16" sanitary sewer Identified stakeholders, residents and impacted community. Developed line in three cities that replaced a 60 and maintained project database. Established and maintained direct year old sewer line using innovative technology called Horizontal contact with stakeholders, residents, and impacted community. Served Directional Drilling (HDD)to speed as point of contact for all project inquiries. Produced and disseminated up installation of the new line without collateral materials. Developed and maintained website. Coordinated a breaking up the roadway. public meeting, and field coordination. PROJECT NAME " - acme Boulevard from NEISStreetto NE 36 Street.R'' • �� ,, FIRM'S CLIENT'S CONTACT i PROJECT PROJECT FIRMS TERM ROLE NAME INFORMATION STARTED COMPLETED OF ENGAGEMENT Ivan Hay Public Florida 305-499-2391 Information Department of ivan.hay@ 09/2010 09/2012 2 years Officer Transportation dot.state.fl.us PROJECT DESCRIPTION FIRM'S RESPONSIBILITY Reconstructed the roadway. Developed and maintained project database. Identified and maintained Installed new curb and gutter direct contact with stakeholders, residents, and impacted community. and sidewalk. Installed new drainage Served as point of contact for all project inquiries. Produced and and water main systems. disseminated collateral materials. Coordinated and attened Installed minor landscape. monthly meeting with the Mayor and community. Office: 305.573.0089 1iw 1, 4700 Biscayne Boulevard, Fax: 305.328.6696 V,,. wwvv rscprgraup.com Surte#4Q3, Mramr, FL 33137 .. .. s.:. �. iii .,/ /,„ i �, % 1 .3: Minimum Q Project Marager TE 50UROU COMMUNICATIONS GROUP Monica Diaz, Principal of ISC, is a bilingual communications professional, experienced in project management, public involvement, public relations, print journalism and integrated marketing communications. She manages the day-to-day operations of the company, develops new business opportunities and directs a staff of trained PR professionals and graphic designers. Ms. Diaz has managed more than 60 transportation projects, four district %Oil" wide contracts and has 11 years of professional experience. In addition, Ms. Diaz works with agencies such as the Florida Department of Transportation (FDOT), and Professional 0411*: -'- Engineering companies,where she is responsible for developing outreach plans and overseeing all aspects of community involvement. ,; t Through her management and leadership, she holds exceptional relationships with all major � �� elected officials and stakeholders in the community, particularly within the City of Miami Beach. She is versed in building public consensus, communicating with the public and media, �— and executing marketing efforts for multiple clients. Ms. Diaz also serves as a spokesperson on behalf of her clients for media interviews and crisis communications. Her trusted knowledge of the transportation industry, insight to communicating effectively with diverse communities, and ability to manage multiple contracts effectively, have been recognized by clients as management qualities that lead to positive results. Ms. Diaz continues to make headway as a PM overseeing communication efforts for high profile projects, as well as provides oversight to a team of PlOs on this contract. Selected completed projects are as follows: Relevant Project Experience FDOT District Six Miami Beach Construction Public Information Consulting Contract, Miami, FL—Collins Avenue 5 Street to Lincoln Road Reconstruction Project Project Scope Included: Managing and participating in various on-going construction activities for the FDOT within the City of Miami Beach. Ms. Diaz was responsible for overseeing communications for the Collins Avenue 5 Street to Lincoln Road Construction Project. She was responsible for managing the project Public Information Officer and implementing all marketing, advertising placements and outreach strategies for this corridor.Work included producing corridor update videos, brochures in multiple languages and media buys to educate the community and visitors about construction. She also managed the QA/QC reviews on all project updates. Client: Florida Department of Transportation FDOT Project Manager: Kathy McLendon, 305-640-7437, Kathy.mclendon@dot.state.fl.us Dates: Project Start Date: 9/2013 Project End Date: 10/2014 Start Date of Service: 9/2013 Role: Project Manager Office:305.573.0089 was j�,, 4700 Biscayne Boulevard, Fax: 305.328.6696 �,,. www.iscprgroup.com Suite#403, Miami, FL 33137 1 .3: Minimum Qualifications Requirements Project Martager INFINITE SOURCE COMMUN{CATIONS GROUP FDOT District Six Design Public Information Consulting Contract, Miami, FL Project Scope Included: Managing and participating in various on-going design projects for FDOT in Miami-Dade and Monroe counties. Ms. Diaz was responsible for overseeing communications for FDOT design projects, in addition to implementing a QA/QC management program and a Districtwide FDOT, style guide procedures handbook. Ms. Diaz forecasted assignments and delegated work to all PIOs, balancing the overall expense and labor budget, and provided project management tools to assist her team in executing an average of 10 public involvement plans monthly. These programs included but were not limited to: mass mailers, electronic communications, public meetings, advertisement placements,translation services,field meetings, media outreach, and presentation development. Client: Florida Department of Transportation FDOT Project Manager: Maribel Lena, 305-470-5100, maribel.lena@dot.state.fl.us Dates: Project Start Date: 9/2011 Project End Date: 10/2014 Start Date of Service: 9/2011 Role: Project Manager Central Bayshore Neighborhood Improvement Project, Miami Beach, FL Project Scope Included: Managing and overseeing all public information initiatives for this project. Ms. Diaz has served in a dual role as public information officer and project manager directing communications for this highly involved outreach project. Ms. Diaz oversaw public information officers who assisted with the day to day coordination with residents and businesses, attended weekly meetings, commented via email and door-to-door outreach, maps,weekly updates, parking coordination and other tasks as necessary. Ms. Diaz also was responsible for all QA/QC of materials before public dissemination. Client: Lanzo Construction City of Miami Beach Project Coordinator:Jorge Rodriguez, 305-673-7071, jorgerodriguez @miamibeachfl.gov Dates: Project Start Date: 10/2011 Project End Date: 3/2015 Start Date of Service: 10/2011 Role: Project Manager Office:305.573.0089 ;i f ,in 4700 Biscayne Boulevard, Fax:305.328.6696 vvvsw,GScprgroup.com Suite#403, Miami, FL 33137 1 .3: Minimum Qualifications Project Manager INRNITE SOURCE COMMUNICATIONS GROUP West Avenue Bridge Project PD&E Study, Miami Beach, FL Project Scope Included: Researching the possibilities of future improvements to be made to the West Avenue Bridge.A number of meetings were held to help gather feedback from the community. 9 9 p9 ISC was tasked with developing the project website(www.westavenuebridgeproject.com) and performing grassroots outreach such as door-to-door distribution, electronic e-mail updates, and public meeting attendance. Ms. Diaz worked directly with the City of Miami Beach and the client Gannett Fleming to oversee the development of the project website, Spanish collaterals and fulfillment of project tasks. She coordinated closely with her staff, delegating detailed information to develop the client's expectations for all deliverables, public outreach activities and oversaw the various updates requested by the client. Client: Gannett Fleming FDOT Project Manager: Carlos Cejas, 786-845-9540, ccejas @gfnet.com Dates: Project Start Date: 6/2011 Project End Date: 6/2012 Start Date of Service: 6/2011 Role: Project Manager City Center 9A Right-of-Way Improvement Project, Miami Beach, FL Project Scope Included: Facilitate community outreach and field coordination for roadway work, drainage installation, curb and gutter, and driveway harmonization, in a dense urban neighborhood. Ms. Diaz was responsible for overseeing the management and execution of community outreach methods. She actively ensured the project coordinated construction activities with impacted stakeholders and facilitated community field meetings to build consensus, gather feedback and generate awareness of project milestones. Client: City of Miami Beach/M Villa Construction City of Miami Beach Project Coordinator: Carla Dixon, 305-673-7000, carladixon @miamibeachfl.gov Dates: Project Start Date: 8/2009 Project End Date: 12/2012 Start Date of Service: 8/2009 Role: Project Manager Office:305.573.0089 4411,, ; f'ri„r, 47€x?Biscayne Boulevard, , it kni Fax: 305.328.6696 w.�r�r �,�iscpr�ouptcorr� : � Sim 403,Miami,FL 33137 �= 1 .3: Minimum Qualifications Requirements Lead Public Irfformation Officer: INFINITE SOURCE COMMUNICATIONS GI4OUD Yamile Fernandez is a bilingual communications professional with more than 14 years of experience achieving well-executed Public Involvement and • Community Awareness Programs for the transportation industry. Ms. Fernandez began her career with a firm specializing in Public Relations and later joined Ric-Man International in 2006 as their Public Information Officer. During her venture at Ric-Man Intl., Ms. Fernandez managed the community relations responsibilities for several major multi-million dollar construction projects in Miami Beach's prominent South Beach District. She was an instant stand-out in her role, designing and producing project fact sheets, presentations,digital messaging and media outreach. Ms. Fernandez identifies impacted public groups and stakeholders, and develops methods of communications using 1000„, education and participation. She is sensitive to timeliness of public involvement activities and maintains an open, inclusive and responsive strategy while building consensus throughout the process. Selected completed projects include: Relevant Project Experience Flamingo-Lummus BP-10E Neighborhood Project, Miami Beach, FL Project Scope Included:Water, drainage, and roadway infrastructure improvements for a neighborhood comprised of 1,600 residences and 65 businesses. Ms. Fernandez was the point of contact between the residents, business owners and the City of Miami Beach. She developed and distributed project collaterals, coordinated and attended meetings with impacted stakeholders, coordinated and attended community meetings, created and maintained project database and provided weekly traffic impact bulletins. Major coordination effort with residents,a school, public transportation, restaurants, nightclubs,and other businesses to minimize impact on residents, tourists, and commerce. Client: City of Miami Beach City of Miami Beach Project Coordinator:Thais Vieira, 786-350-8190, thaisvieira @miamibeachfl.gov Construction Project Manager:Victor Menocal, 305-776-8181, vmenocal @ric-man.us Dates: Project Start Date: 5/2010 Project End Date: 10/2011 Start Date of Service: 5/2010 Role: Public Information Officer Office:305.573.0089 46, 4700 Biscayne Boulevard, ' Fax: 305.328.6696 '! www.iscprgroup.corn Suite#403, Miami, FL 33137 , .3: Minimum Qualifications Requirements Lead Public Information Officer_ INFINITE SOURCE COMMUNICATIONS GROUP Nautilus Neighborhood Improvement Project, Miami Beach, FL Project Scope Included: Major water, drainage, and street-scape infrastructure improvements for a neighborhood composed of 770 residences, 35 businesses, 2 schools, and a hospital.Water construction included connecting hundreds of homes in both the front and rear,work which required daily coordination with City representatives& residents. Ms. Fernandez maintained communication between the residents, business owners and the City of Miami Beach. She developed and distributed project collaterals, coordinated meetings with the impacted public, planned and attended community meetings, created and maintained project database and provided weekly traffic impact bulletins. Client: City of Miami Beach City of Miami Beach Project Coordinator:Aurelio Carmenates, 954-998-8731, acarmenates @corradino.com Construction Project Manager: Juan Barreneche, 954-650-4699, juanb @southernui.com Dates: Project Start Date: 7/2007 Project End Date: 12/2010 Start Date of Service: 7/2007 Role: Public Information Officer Oceanfront Water Main Project JOC-2, Miami Beach, FL Project Scope Included:Water main improvements, water service connection and fire hydrant connections Ms. Fernandez handled the day-to-day communication between the residents, business owners and the City of Miami Beach. She developed and distributed project collaterals, met with impacted stakeholders, coordinated and attended community meetings, created and maintained a project database and provided weekly Traffic Impact Bulletins. This project required a major coordination effort with residents, public transportation, restaurants, and local businesses to minimize impact on residents, tourists, and commerce. Client: City of Miami Beach Project Coordinator:Aurelio Carmenates, 954-998-8731, acarmenates @corradino.com Dates: Project Start Date: 12/2009 Project End Date: 10/2010 Start Date of Service: 12/2009 Role: Public Information Officer Office:305.573.0089 aril Al k, 4700 Biscayne Boulevard, kni Fax:305.328.6696 '"""'� .,,,. ��r.iscprgroup.cam � Suite#403, Miami, FL 339 37 1 .3: Minimum Qualifications Requirements Lead Public Information Officer INFINITE SOURCE COMMUNICATIONS GROUP Lummus BP-10B Neighborhood Improvement Project, Miami Beach, FL Project Scope Included:Water, drainage, and street-scape infrastructure improvements to 10 commercial South Beach streets encompassing over 500 residences, almost 100 businesses. Ms. Fernandez managed communication between the residents, business owners and the City of Miami Beach. She created and disseminated project collaterals, coordinated and attended meetings with impacted stakeholders, planned and attended community meetings, created and maintained a project database and provided weekly traffic impact bulletins. Client: City of Miami Beach Project Coordinator:Aurelio Carmenates,954-998-8731, acarmenates @corradino.com Dates: Project Start Date: 6/2007 Project End Date: 6/2008 Start Date of Service: 6/2007 Role: Public Information Officer Washington Avenue Streetscape Improvement Project, Miami Beach, FL Project Scope Included:Water,drainage, and streetscape infrastructure improvements to 12 commercial South Beach blocks encompassing 500 residences and 200 businesses and a school in a heavily toured neighborhood. Ms. Fernandez was the point of contact between the residents, business owners and the City of Miami Beach. She developed and distributed project collaterals, coordinated and attended meetings with impacted stakeholders, planned and attended community meetings, created and maintained a project database and provided weekly traffic impact bulletins.This project required a major coordination effort with residents, a school, public transportation, restaurants, nightclubs, and other businesses to minimize impact on residents,tourists, and commerce. Client: City of Miami Beach Project Coordinator:Aurelio Carmenates, 954-998-8731, acarmenates @corradino.com Dates: Project Start Date: 6/2004 Project End Date: 5/2008 Start Date of Service: 6/2004 Role: Public Information Officer Office:305.573.0089 :,;m 41, 4700 Biscayne Boulevard, Lii Fax:305.328.6696 °;,;P www.iscprgroup.com ril Sue#403,Miami, FL 33137 :------- --' , . --- - -- -, Inform. „,. -.-.T.i Engage. --.-. Excite. „,. 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Qualifications of PFirm _, Infinite Sourcetommunications Grou p NFINITESOURCE Company Overview Ai : ,,,,--, -,--4,-, ,,, Infinite Source Communications Group, LLC(ISC) is a locally owned s full-service FDOT Disadvantage Business Enterprise(DBE), Florida State ' Minority Business Enterprise(MBE) and Miami-Dade County Small Business Enterprise(SBE) Certified Company.We specialize in Public Involvement/ Information services, Public Relations(PR) and Marketing, and creative services to support private businesses, municipal economic development efforts and the transportation industry on all phases of infrastructure projects including Project Development and Environment(PD&E)studies, Design, Design/Build and Construction projects. Our team has successfully y., executed public outreach on more than 100 infrastructure improvements projects in South Florida, from Miami-Dade and Monroe to Broward . counties. Over 40 ISC projects have been executed within the City of Miami Ng""�' : Beach (CMB)for the Capital Improvements Projects Office(CIP), Public Works Department(PWD) and the FDOT. ISC also represents municipalities --�•• and local businesses such as the City of North Bay Village, Bal Harbour . /.' , Village,Town of Surfside, Miami-Dade County(MDC), Modani Furniture, . Duck Tours Florida, and Reviv Med-Spa South Beach.We currently f serve the CMB executing Public Information outreach on this contract. We fully understand the required scope of services and expectations �: ►: required to execute this contact successfully, without any ,, learning curve. 4- 4, , Capabilities ISC associates have a clear understanding of the functionality of each CMB district, special events and religious holidays, communities, and tourists �"�m alike.We offer effective outreach tactics to reach the diverse stakeholders " that reside in and visit Miami Beach. Our team is versed in transportation means and methods and use this as a starting point to determine the '..'~ level of communication.We have been trained using CMB standards lir---441.1r to develop detailed Public Involvement Plans(PIP) and are familiar with the plain language initiative, which is used as a guideline for all public correspondence, particularly during construction on right-of-way and facility .. projects.We produce collaterals in both English and Spanish, including media kits, speeches and talking points for both online and off-liney outreach efforts. In addition, we successfully execute public meetings and special events, such as ribbon cutting and groundbreaking ceremonies, Ibilihr -- %. build stakeholder consensus, manage crisis, provide customer service and communicate effectively with impacted stakeholders,the public and the media. Our programs reduce potential impacts and issued public complaints on any given project. Most importantly,we strive to serve every client and community stakeholder with solid customer service. , ,,,, 61 Office:305.573.0089 , 4 4700 Biscayne Boulevard, r a Fax:305.328.6696 17, www.iscprgroup.com Ini Suite#403, Miami, FL 33137 2. 1 : Qualifications oof Proposing Firm Infinite Source Communications GroupiNFIruTEsouRC COMMUNICATIONS GROUP Resources As ISC continues to work in Miami Beach,we are committed to being as accessible as possible to our valued clients.We are centrally located and headquartered in the heart of Midtown Miami, in close proximity to the Julia Tuttle Causeway, and 15 minutes to City Hall. Our facility is equipped with full service office equipment tti and workstations.All staff members are provided mobile devices, remote internet :$ access and laptops to work from any field office.Additionally,we are geared with the proper safety attire when entering all construction zones, including safety vests, hard hats, protective boots and other equipment as needed. ISC has teamed up with The Language Corner,which offers comprehensive translation services in Spanish, French and all other major European and Asian languages so that your message is understood clearly the first time. All translations are completed by professional translators certified by the American Translators Association (ATA), meeting the highest industry standards.Together,we will successfully communicate any message needed to all CMB communities. Ro' Experience -The "Go To" Team . Since 2009 ISC has served as the "Go To" team for public information services. ISC is recognized for fusing grassroots methods with creative graphic design, online technologies and audiovisual production to both measure and enhance y' overall communication initiatives for multifaceted audiences. ISC possesses local ' knowledge and existing relationships in Miami Beach and throughout the County with department staff, elected officials, stakeholders and the media, which serves as added value for developing tailored public outreach. Recently, ISC was tasked with assisting the City in executing public information services and event planning for the groundbreaking and opening of the Historic , South Pointe Park Pier, managing major outreach efforts for the Lower North Bay Road Improvement Project, and working directly with PWD to spearhead pump station operations in the Sunset Harbour Neighborhood. Not only does ISC serve CMB directly, our team is responsible for overseeing a variety of community outreach for FDOT Construction Projects in Miami Beach and the surrounding areas.We manage outreach efforts for the Alton Road and Collins Avenue Reconstruction projects, safety improvements at Alton Road and Michigan Avenue, and the upcoming West Avenue Bridge Design Project. Additionally, we oversee all PIO outreach on the 15 mile, 75 Express Managed Lanes project in Broward County and serve numerous engineering firms and general contractors on miscellaneous transportation projects.The following pages include detailed information on past and ongoing projects related to the services required on this contract. 111111111111111111111111.1111"1111111111111111111111111111.1111111111.1.11.111.11.1111.11111.1111111111111.1.111171111°D Office:305.573.0089 At, 4700 Biscayne Boulevard, Lui Fax:305.328.6696 "'.',"'!;" www.iscpr roup.com Suite#403,Miami, FL 33137 „--„,,,,,,,,,fr,,,,,,..-, 2. 1 : Qualifications of Proposing Firm 1 .Act v and Corn eted Pro f act List COMMU ICATS JRC>E INFINITE SOURCE COMMUNICATIONS GROUP, LLC PROJECT NAME/DESCRIPTION CLIENT ROLE START COMPLETION TERM REFERENCES Jose Barrera 305-470-5100 FDOT SR 932/NW 103 Street/W 49 Street BMA Design PIO 1/2015 On-going On-going jose.barrera@ dot.state.fl.us Maribel Lena 305-470-5100 Drive Safe Krome Avenue FDOT Marketing Campaign 9/2014 5/2015 8 months maribel.lena@ dot.state.fl.us Kathy McLendon Miami Beach Construction 305-640-7437 FDOT Construction PIO 6/2013 On-going On-going Public Information Consulting Contract kathy.mclendon@ dot.state.fl.us Kathy McLendon SR 907/Alton Road From 5 Street to 305-640-7437 Michigan Avenue Reconstruction Project FDOT Construction PIO 9/2013 On-going On-going kathy.mclendon@ dot.state.fl.us Raj Rangaswamy 75 Express Managed Lanes Project Target Design-Build PIO and 9/2013 On-going On-going 305-446-2323 Engineering Website Development raj@ targetengineering.com Kathy McLendon Collins Avenue from 5 Street to FDOT Construction PIO 9/2013 10/2014 1 Year 1 305-640-7437 Lincoln Road ' kathy.mclendon@ dot.state.fl.us Maribel Lena Districtwide Intergovernmental 305-470-5100 FDOT Governmental 9/2013 On-going On-going Affairs Contract Affairs PIO maribel.lena@ dot.state.fl.us Ken Jeffries SW 7/8 Street Corridor Study Jacobs Planning PIO 12/2013 3/2015 1.5 Years 305-470-5445 Engineering ken.jeffries@ dot.state.fl.us Maribel Lena SR 907/Alton Road at Michigan Avenue FDOT Design PIO 1/2014 On-going On-going 305-470-5100 maribel.lena@ dot.state.fl.us Diana Fontani South Pointe Pier City of Martinez Reconstruction Project Miami Beach Construction PIO 01/2013 12/2014 2 Years 305-673-7071 dianafontani@ miamibeachfl.gov Maribel Lena Alton Road From 43 Street to 305-470-5100 FDOT Planning PIO 1/2014 10/2014 9 Months East of Allison Road Planning Project maribel.lena@ dot.state.fl.us Central Bayshore/Lake Pancost Lanzo Bob Beaty Improvement Project FDOT Construction 10/2011 3/2015 3.5 Years 954-931-6581 bobb @lanzo.org it Office:305.573.0089 �„ 4700 Biscayne Boulevard, Ini Fax: 305.328.6696 ".'�"'' www.iscprgroup.com i"i Suite#403, Miami, FL 33137 /// % / i /' _ 2 . 1 sn r m: Qua1ifcations ,,, _ __ - Active and • Completed Project List INHNITE SOURCE COMMUNICATIONS GROUP INFINITE SOURCE COMMUNICATIONS GROUP, LLC PROJECT NAME CLIENT DESCRIPTION START COMPLETION TERM REFERENCES Maribel Lena Design PIO and 305-470-5100 Districtwide Design PIO Contract FDOT Website Development 9/2011 On-going On-going maribel.lena@ dot.state.fl.us , Maria Hernandez City Center 9A/Lincoln Road 9C City of 305-673-7000 Improvement Project Miami Beach j Construction PIO 8/2009 12/2012 5 Years mariahernandez® miamibeachfl.gov Guy Lesseur Dade Boulevard Seawall Bike Path City of Dade Boulevard 2/2012 11/2013 1.5 Years 954-456-2250 Miami Beach glesseur@ harbourconstrucbon.com; i Carlos Cejas West Avenue PD&E Study Gannett PIO and 6/2011 6/2012 1 Year 786-845-9540 Fleming Website Development 1 ccejas® gfnet.com Maria Hernandez City of 305-673-7071 22 Street Watermain Project Miami Beach Construction PIO 10/2011 1/2012 1 Year mariahernandez© miamibeachfl.gov (Retired) 1 Alfred Treppeda Bal Harbour Village/Town of Surfside I Construction PIO and 305-866-4633 Collins Avenue Forcemain TB Landmark` 9/2011 12/2011 3 months Construction Project I Website Development ? manager® I balharbour.org Ivan Hay SR 5/Biscayne Boulevard/US 1 305-499-2391 FDOT Construction PIO 9/2010 9/2012 2 Years ivan.ha Reconstruction Project y dot.state.fl.us , E 3 Jose Rivas City of ! 305-673-7080 Muss Park Expansion Construction PIO 6/2012 , 12/2012 6 Months joserivas@ Miami Beach j miamibeachfl.gov Lauren Firtel Lower North Bay Road Neighborhood City of 305-673-7071 Construction PIO 7/2014 On-going On-going Improvement Project Miami Beach laurenfirtel@ miamibeachfl.gov Jose Rivas Sunset Harbour Neighborhood City of 305-673-7080 Construction PIO 3/2013 On-going On-going Improvement Project Miami Beach joserivas@ miamibeachfl.gov �i Office: 305.573.0089 ' ;� ��%%//%%�� 1- f� 4700 Biscayne Boulevard, s^ Fax 305.328.6696 j� sr�r vv�vvv.�scprgroup.com Suite#403, Miami, FL 33137 / j/- ;= ��.--- - i mss, 2. lQua atvons -,.Proposing.<_c,___ __ _ _. _a a _ Far ;,i ' --' - W -_-;-..._,- -- Design arfc Construction Project S eet INFINITE S COMMUNICATIONS GROUP Florida Department of Transportation (FDOT) District Six — Design & Construction Projects The Project: ._ ISC successfully serves FDOT as the lead District-wide Public e. Information (PIO) consultant, as well as provides PIO on miscellaneous ,, �. construction projects in Miami Beach and the surrounding areas.With the use of innovative outreach methods, process mapping and digital communications integration, ISC not only provides cost saving measures, y but is recognized for implementing PIO processes that are currently _j utilized as FDOT communication standards for all PIO consulting firms serving the Department. ,.,�. 9 P FDOT� pe;,te �� Public Outreach Activities: MEE T ISC executed public information on all Design and Traffic Operations M PUBLIC MEETING NOTICE Projects, employed Crisis Management Plans and coordinated numerous NOTIFICACION DE Safety Education Campaigns.Additional process improvements REUNION pUBLICA included the launch of a FDOT Public Information Process Style Guide, Implementing Electronic Archive System,the development of an Agency .,..._,..,,-....„,.== ..�..,�...,..._.,..............,.." o..s..wr..,--r—ry.e.._�.----.c""=-ww.srrosv.4Zwr...�_r.wwa.w Stakeholder Database, creating Public Information QA/QC Process ""�` ` "`�"w"_""", �"" '""" ~`°"""""'"°' Form and designing fact sheet templates. In an effort to facilitate `�� ` '��" " f[O(YY/Ml�.�qMM.�a..M1..1..IrIbO.Mw+R t�0p0��Y..1Y�r.�iw.b communication efforts with the community, ISC launched the use of FDOT social media including: Facebook,Twitter and YouTube. ISC --:f i ir, . t---- --„ „?.. --, ,., also added the Design and PD&E Section, and campaign page such + � 1 as fdotmiamidade.com/drivesafe to the existing fdotmiamidade.com. 'i �' These efforts resulted in a reduction of printing and postage costs by r� ` �` ` Y 60%and landed the department recognition as a 2013 Davis Productivity it Award winner. Client: Florida Department of Transportation i ►4,,,_$;,i-rp,..,4 \..... Nh: Contact Name: Maribel Lena, 305-470-5100, Maribel.LenaQdot.state.fl.usr Dates: Project Start Date: 9/2011 "-- _ Project End Date: On-going Start Date of Service: 9/2011 Role: Public Information Officer Firm's Term of Engagement: Full 0 Office:305.573.0089 4 ' : f 4700 Biscayne Boulevard, (0) Fax:305.328.6696 ';°,!;!' www.iscprgroup.com n Suite#403,Miami, FL 33137 2. 1 : Qualifications of Proposing Firms „. , • -, _ i / LNRMTE SOURCE, r ' ' COMMUNICATIONS GROUP iii ii i /�// ice,i / ///-i///--/�/' �i �� '�/'.. Sunset Harbour Neighborhood Improvement Project The Project: / The Sunset Harbour Neighborhood Improvement Project is bordered by i% Alton Road to the east, Purdy Avenue to the west, 20 Street to the north � ��-'t,' ', _ and Dade Boulevard to the south.The project began in January 2014 with upgrades to three existing pump stations. In October 2014,water �� /ice „a; • I main,water service and drainage improvements began.Above ground - improvements, such as sidewalk enhancement, landscaping, roadway reconstruction and repaving are presently underway and will be followed •r,• �^. by signage and pedestrian lighting upgrades. w Public Outreach Activities: �/i .s A �� it` , Yamile Fernandez is currently serving as the Public Information Specialist (PIS)on the Sunset Harbour Neighborhood Improvement Project. Ms. ,y • � ,. Fernandez maintains daily communication with the project team to assure up to the minute information is being shared with the community. She has a vast understanding of construction allowing her to foresee potential issues " and take proactive measures to avoid community discontent. Her daily ,` community outreach activities include, but are not limited to,field visits, - / weekly construction advisories and updates, door-to-door distributions, ` monthly construction coordination meetings with City representatives, 4 one on one visits with local stakeholders and development of ==' collateral materials. Client: City of Miami Beach , ' Contact Name:Jose Rivas, 305-673-7080, i -.. ,. JoseRivas @miamibeachfl.gov Dates: Project Start Date: 3/2013 • Project End Date: On-going Role: Public Information Officer Firm's Term of Engagement: On-going Office:305.57 3 �', ' O� 4700 Biscayne Boulevard, Lii Fax 305.328.6696 Irrr. wvv.sc��`� cam � Suite#403, Mia i, F L 33137 , �"'�� ii/' /� �i/ � �/�� %��y///% ��j�� i - -----:=-----+ ..-. � ///�"' "'; %/�� / �i,/%ice'�� %� � �:, * roposin 0 r trw, ii i ice// ' % i // 0i s%�� i i ,, ,„. -,, �� ii/ice° �/ �� /�4 /� %�,% �t � %� � a�r NfIN COMMUNICATIONS SOURCE j��/�///j �� / �/ � �OMMUNIC,ATION5 GROUP j s /��i��/�/�� //�j/may j�/��/�%%%i - Central Bayshore Neighborhood A — Improvement Project The Project: Central Bayshore Neighborhood Imerovement P•oject ISC was contracted by Lanzo Construction to serve as the lead public information consultant for this major neighborhood project. Services included representing the City of Miami Beach and Lanzo Construction `";"r' "'°"`'"""�'""' `'`"""�""" P\ as the liaison between the construction team and the public. Outreach ;«,,., IP efforts included generating a detailed Community Awareness Plan (CAP) 4 JR F;� 0 . ,i Golf Course r 4 and identifying key stakeholders and community leaders affected by the .;, ,1m��,,,J;°-:', work, as well as reaching out to the public throughout the duration of - -I_ :b:.d ri.,.,:ce.;,+Jl:,r•,.:c h,n,w cn<u.a.•:r..:cw:a:.rs:. I the construction. ISC worked with the project team on a daily basis to I . effectively coordinate construction activities, such as the removal and "`° " v "" ......1...-1....... relocation of encroachments, water meters, and fire hydrants in addition ��;;:°; �:::,�`..',"µ '::k PROJECT NAP to facilitating paving operations and coordinating drainage and pump ;,!,,. ,r Ram nnl:Feno,k:ccnF<,+x., ..ge.•rr.J:,npurr ,.r:a°:°°vavm„n station installations. ° e� !1u. l.i•”,,.:t.'nl Y, „e,l M ihwu d.rn.,d to t ro I t,uJ ..r.Adn.'. r.>br•vb c!:tiumc b rr L+a.r.awl Public Outreach Activities: C7MwaoafG°a�knxr:.�avmreom::r,:.•.wd ay...«...-n;,,.�.tz.r.,.v:,,:urnva:.W.as:.t5 v.e.Taa: r.- _.... Jeannette Lazo, served this contract as the Public Information Specialist, and disseminated information via door-to-door communication and electronic distributions though the use of fact sheets, construction alerts, e-newsletters and social media messages. She also was responsible for working with City Staff and Elected Officials to coordinate adjacent ;, construction activities, special events and constituent concerns, ensuring that our key Public Information Officer(PIO) is an extension of not only Lanzo's staff but also the City of Miami Beach. Ms. Lazo not only assisted �.n----- in coordinating construction operations, but also responded to all inquiries received from the public and media, as well as worked with the project team to resolve matters in a timely manner. CAT Client: Lanzo Construction : ` Contact Name: Bob Beaty, 954-931-6581, BobB @Lanzo.org Dates: Project Start Date: 10/2011 _. Project End Date: 3/2015 Role: Public Information Officer Firm's Term of Engagement: 3 years 0 Office:305.573.0089 /� j/i `�► 4700 Biscayne Boulevard, r r Fax 3€5 328 6696 ! ;" www.rsc$_- ��! Surte#4€13,tvlrami, FL 33137 -/i �/ , %/� O/ �� i--�% /:. /%%// . .i� / �' ci Vii%,. - //��/�%%%�//��'-. 2. 1 : Qualifications of Proposing Firm Special Events and Campaign Project Sheet iN MUNWATSOURCE Drive Safe Krome Avenue Aggressive Driving Marketing Campaign The Project: -- This campaign was developed in partnership with Florida Highway ' ,. Patrol who reported 230 crashes and 12 fatalities since January 2014 on Krome Avenue,the Metropolitan Planning Organization (MPO)and 6-- additional campaign partners.The campaign ran from October 2014 �� o. to March 2015.A soft launch began in September 2014 with increased - �%�= ,s-0 enforcement along Krome Avenue. Campaign closure took place at ', ,. 6 , start of the first Krome Avenue improvement project in March 2015. %,,---t,, 1 1,: The campaign involved 15 partners and 15 events that led to a total ,' 1+= , of 1,334,608 media impressions.The campaign generated 2,295,889 public impressions in total through outreach events, partnerships, e-blasts, social media, media hits,website banners,and street team outreach. 7 The ISC team was tasked with branding items in English and Spanish - for the campaign that included: a logo, posters,three car decals and -' postcards,videos and speeches. Public Outreach Activities: ISC planned and executed special events that were tailored to the :, campaign's demographics.These events included student outreach 1a ,, at different Miami Dade Public Schools, special events such as the `~ Transportation Summit and pop up events at various gas stations. In addition, ISC researched existing events such as the International Chili - .-. Cook off to participate in as part of the campaign's outreach efforts. -`1 , \ -, i ISC is specialized is implementing creative outreach events to attract attention to project messaging which engages the target audience. ! t it- - - Client: Florida Department of Transportation 1 = Contact Name: Maribel Lena, 305-470-5100, • Maribel.Lena @dot.state.fl.us �t . Dates: Project Start Date: 9/2014 Project End Date: 5/2015 Role: Public Information Officer Firm's Term of Engagement: 8 months 4 1 1 1"I 1 1 I 1"I I 1"1 is 1 I."II il 1 I.•-""-"---------—------I-1"-I.1"."---•8 I 1 1 1 I"".. ..-.1.111.II•ill I I in Office:305.573.0089 ,,,',,;,;, " 4700 Biscayne Boulevard, ( -) Fax:305.328.6696 '..„, www.iscprgroup.com ft Suite#403,Miami,FL 33137 2. 1 : Qualifications of Proposing Firm C� Special Everts and Reconstruction Project Sheet INFIt�TE SOURCE COMMUNICATIONS GROUP IMIMNIIIIIIIIIIIIIIBMMIMINMIMIMMMMIONIMIMIIIIMIMINMI South Pointe Park Pier Project % The Project: -, f j�/ i3 t 1SC was contracted by CMB to lead ongoing construction outreach f s ala, and create a series of events leading up to the grand opening of the y `'�' South Point Park Pier in Miami Beach. In 2013, ISC executed the ground breaking of the reconstruction of the historic pier. In 2014 ISC planned t the ribbon cutting to inaugurate the new facility. s The ISC team was tasked with branding items in English and Spanish A for the campaign that included: a logo, posters,three car decals and post cards. '" Public Outreach Activities: In addition to serving as the project Public Information Officer, ISC was responsible for coordinating major events. ISC executed a ground breaking and grand opening celebration of its new pier with week-long ' events consisting of fun-filled activities for the community.Attendance 'NI*. ,�► was anticipated to reach 20 guests and over 200 were in attendance. %- I. isISC also secured over$800 in sponsorship donations.The schedule of events was as follows: 1, IF Yoga at the Pier Tuesday,July 29, 2014 1 6 p.m. -8 p.m. RUTH`. tl' � PC� �ITl�� PPainting at the Pier --1C .110, �o�� Wednesday,August 13, 2014 1 10 a.m. - 1 p.m. Hir ,1 aa, ilk i �. .� Ribbon Cutting Ceremony ,, i 1' ,'! i'. 'f " 1 � `Frida Y�August 15, 2014 1 6 p.m.-8 p.m. [ Client: City of Miami Beach i : 8 a • Contact Name: Diana Fontani Martinez, 305-673-7071, ,; �, dianafontani @miamibeachfl.gov Dates: Project Start Date: 1/2013 Project End Date: 12/2014 Role: Public Information Officer, Graphic Designer Firm's Term of Engagement: 1 Year ::: � i Office: 305.573.0089 ,— ii 111, 4700 Biscayne Boulevard, Fax: 305.328.6696 'M., www.iscprgroup.com Suite#403,Miami, FL 33137 , --"% -" / ii/ %��.�i�� i% ��, � ---� _��_ ice.=/// %�/� 2. 1 : Qualifications oof Proposing Firm Special w Sheet INFINITE SOURCE NFIN ICl+iION,npoLp Ciclovia Open Streets Event on Calle Ocho 4 The Project: i FDOT held the first annual Ciclovia to take advantage of a "car-free," ,I corridor. Partners included: Florida Highway Patrol (FHP), Miami-Dade Transit,the City of Miami Neighborhood Enhancement Team (NET), Miami Bike Scene, Green Monkey Yoga, CitiBike,Viernes Culturales, Bike 305, Mack Cycle, Orange Pedal,ConnectFamilias, Radio Caracol, El Zol 106.7, Everglades Bike Club, and more.The event engaged nearly 1,000 Miami-Dade County residents in an effort to promote alternative modes of transportation, as well as educate the community on ways to share the road. The ISC team was tasked with creating promotional materials to encourage attendance. Collaterals included „ i - . 1 the development of branding items such as a logo,flyer, site map and - r4;-- social media pages. fray ..„, , ,.., -;.:„..; -,--- 7 ,--,;--- Public Outreach Activities: ,O ` � ISC participated in promotion efforts for Ciclovia by securing local radio broadcasting stations to announce the event. The radio stations participated at the event and ISC assisted the coordination. ISC was - able to also secure entertaining components like Green Monkey Yoga to encourage the public to participate in the event. In addition,to , � promoting the event through digital efforts by posting it on various event calendars. ¢ -- ' /i 'yam i �� ,.. Client: Florida Department of Transportation a r Contact Name: Maribel Lena,305-470-5100, Maribel.Lena@dot.state.fl.us '-' 1 , Ili �4 Dates: Project Start Date: 10/2014 \. ,. : '',,., Project End Date: 12/2014 '� Event Date: 12/14/2014 -�- —"!� 1�- Role: Public Information Officer, Graphic Designer , . , ____ .. '1.-_ 41;7-) 4 Firm's Term of Engagement: 2 months , ! t lirv --'''' Office: 305.573.0089 ..au. % .----> � /'4k 4700 Biscayne Boulevard, linj Fax: 305.328.6696 1114," www.iscprgroup.com n Suite#403, Miami, FL 33137 `, . j -/ii%ii % %: g% y, y /j i e: % . /��/i , ! � �g Vii �n �"�// � ��f � / y /� COMMUNICATIONS GROUP Lower North Bay Road Neighborhood }3 Improvement Project ow Illk The Project: = The design of the Lower North Bay Road Neighborhood Improvement Project began in July 2014. Construction began January 2015 along _Al North Bay Road from 20 Street to Chase Avenue, including all .,, ' intersecting streets. Upon completion,the neighborhood will 5. have im p g roved water flow, enhanced storm water drainage e � '� and new roadways. itil Public Outreach Activities: ,L:S," n During the design phase, ISC conducted a public information meeting id..- . and groundbreaking ceremony to generate feedback from the community. ISC executed meetings as follows: Nit • Public Meeting-This meeting was held on September 18, 2014 at the Miami Beach Golf Club.The project team presented the proposed improvements within the Lower North Bay Road - f neighborhood to the general public. The ISC and project design team incorporated feedback from the questions and/or concerns } presented at the previous meeting and presented the proposed infrastructure improvements to the general public. III! ' ----,-• -G r ou n db r ea kin Ceremony-This ceremony was held on September 19, 2014 at 23 Street end,west of North Bay Road. Attendees included members of the community, elected officials and local neighborhood representatives. Client: City of Miami Beach _ '' Contact Name: Mina Samadi, 305-673-7071, io:;,,,,, minasamadi @miamibeachfl.gov - , Dates: Project Start Date: 4/2014 ill Project End Date: On-going t Role: Public Information Officer r �� Firm's Term of Engagement: On-going ie -//%0j i , ,,--":4--,-0,,----- Office ii 8 /� °% "41,._ 471,,v c Boulevard, J , f A'may;° ' % 'Miami PL 3 137 , , 2.1 : � a Firm Qat j COMMUNICATIONS GROUP Alton Roads Recontruction Project - 5 Street to Michigan Avenue The Project: if). ISC was contracted by the FDOT to provide public information and graphics support for this construction project.The project runs along . . ` * ti. 0. ii 'Alton Road between 5 Street and Michigan Avenue and includes roadway ' oadway 1 till ' reconstruction, drainage improvements and landscape improvements. Coordination with various elected officials; agencies including r 11 Miami-Dade Transit were a priority due to the location of this project. %`:f It is heavily traveled roadway,which includes heavy pedestrian traffic. 3° 't2— y Public Outreach Activities: ~,M_%;,..;,. - l SIDEWALK ISC was responsible for creating all collaterals including graphic images, CLOSED- ` coordinating meetings with elected officials and agencies, as well as , , it4 affected businesses along the corridor. During our outreach process, -,lit we developed a very good relationship with MDT due to the fact that ., many bus stops needed to be relocated temporarily and in some instances permanently. ISC also coordinated all door-to-doors and received inquiries uiries Y q from concerned citizens. ISC responded to all inquiries in a timely manner, and always followed up with the project team to assure that all issues were f being handled at the most minimal level. 3 t' =may Client: Florida Department of Transportation Contact Name: Kathy McLendon, 305-640-7437, kathy.mclendon@dot.state.fl.us :'y . "'"11 �� Dates: Project Start Date: 4/2013 t Project End Date: On-going .s ti,Project g 9 � � y Role: Project Manager,Assistant Public Information Specialist .- * 3 Firm's Term of Engagement: On-going `f -1J\c ,r Office:305.573.0089 Mina �'�, 4700 Biscayne Boulevard, ha Fax:305.328.6696 *T�"' www.iscprgroup.com iri Suite#403, Miami, FL 33137 .�.,. y// iii //,��0 / /- �yi% /� �j�/' /ice, - /% i i% �/- .i,., / � / � � � _ i le '' ; % � � a' 4 0 4 0 ��0%i 40 � /i9 0 . ij� i� �% ��.: 4./ 00 . i A / / �*A -;,--0--0 - . -� , - / O=— � :,,=±---_,, „„ NFyM° g _720%-1 x!:- �® -. COMMUNCATONS G j 0 -� v f i /I i /y� i 6 r % j ,ice% Collins Avenue/SR Al A — 5 Street to Lincoln ,. Road Safety lnprovement Project The Project: . -.soff. . - In October 2011, representing FDOT District 6, ISC implemented ', ► a communications and targeted community outreach to raise awareness and gather input for a redevelopment and transportation , ri infrastructure project along State Road A1A/Collins Avenue from 5 Street to Lincoln Road. Construction began in 2013, with Roadway ;� f „ I resurfacing, pedestrian and hardscape improvements. -_ i i i Public Outreach Activities: ISC implemented a multi-pronged communications strategy to reach the targeted stakeholders by creating an intense media Collins Avenue Slated For ; outreach campaign paired with public outreach to developers, $2.y Million,24o-Day Upgrade,But Still No Bike ' community improvement associations, realtors, chambers of lanes arDuridlawki commerce and others such as the tourism and transportation '"`'"`/�`"�'�`"' : committees to gain feedback into the overall project construction ! %, in 2013.This project was a high profile one that aided in the revitalization and future investments in this commercial and �r tourist district. By creating a strategy that invites stakeholders Q... .f thaw bBssa Cal. to participate in the process o.f design ensured a seamless .�..:.�..., Gam.....,,,.._.. ►...Loss....... i..il..s.a.sb.r.,.�....T.6."." ri approach to the communications in the project. ISC developed '"°""""°' ,braid. .e,ta�...r......fo s..s.aa..d...aspsmi.(Gall.rb� project materials in multiple languages and assisted with direct " "'"`'°""``"'"""i"�`e'`` Ph. foss,foss,i.iia abibol�ai►17C.a...3 j� coordination with local merchants, hotels and agencies. s ..,Lri,sYds.d.1.daasls...eba,..a..,aloe--..d►.ii..a.....aidq.. Iras..t .fDs XL storms a.adilso Sw V1 oiesibs.rdsl .ri.i.i N.s.W.f..a..N.,...a.i,i.s.td.fol+.e.ss+.w.i.l.,a...ii iaa.aaf... halosi...S od s:..r.Al..L..•.:..fo.—.�...ui..aa. cool Client: Florida Department of Transportation �- fo.r �' `i`i'"° .....wWAmpsos.y..,a Thor.paLr...r,tosamestImmo.fM Y1is,I t.Li.amir Contact Name: Kathy McLendon, 305-640-7437, fir�-a.... .esga.m.�. ...—.1st---i1+—�a . .0iks b,...Wrcb Wows , tfoarri}s kathy.m clendon @dot.state.fl.us -lb-�� -��w----- Dates: Project Start Date: 09/2013 Project End Date: 10/2014 � - 1 Role: Public Information Officer, Graphic Design Firm's Term of Engagement: 1 year r it{ .a►�. / / 4700 Biscayne.Boulevard ,) t /ice i1 / •mow �/w/i �// ! �-�. ..s�� xr�wr v�rwv�r.iscprgroup.�orrt Suite#4Q3, M1amt,FL 33137 'l / 4 A-i �/��" viii 5— %//% � / / ' / %/ 0/� ��0 / ��i %/, is, % / /,,..„l/ ,� : �. ��//�//��/� /%� � ,,. i ��i/ %/ j%�/%____,-- -,- _--0-----------;_,-- .2 ,/-- -, Vii" %% %�/% /%��" �� / �j yes % � ,, %,„„_0 ,--_-_-_--------_-:� 'j%/j/ // /%/ /iii i//ii Q+/j y - tin j �;/ jam i!NAME SOURCE 9, Firm„-��/ Emerge j% "tea o /// i4 � %//�//% i/-� ii iii-J%,/�%///// � � - - / j /ii /ii/ /" %/ * % --- j/////�� j/%iij/ice//� / /S - �, �--_�- �-�_iii<..._!--�- /�i %i/�/� / Collins Avenue Forcemain Construction Project , The Project: ISC was tasked with executing an emergency public involvement campaign. ISC created a wide variety of documents to implement the campaign.The high intensive communications project was 1-, - ..,.., - :ift, designed to inform residents about new 16-inch sanitary sewer line >' in three cities that replace a 60-year-old sewer line using innovative - Y technology called Horizontal Directional Drilling (HDD)to speed up installation of the new line without breaking up the roadway.The o need to provide information on a tight timetable did not hamper the accuracy, and instead ISC delivered on time with a manageable public information campaign. In addition, ISC was also tasked with �� creating a positive image amongst the community for two high profile municipalities, Bal Harbour Village and Town on Surfside, ,` while maintaining close coordination with the City of Miami Beach. Public Outreach Activities: ISC distributed information door-to-door to ensure residents received appropriate materials in a timely manner. ISC generated a project website and increased web traffic as residents went online seeking information,thus keeping complaints to a minimum during the construction project. ISC created weekly updates sent out by email to a database culled by the door-to-door activities. ISC also implemented noise alerts which notified residents in advance of night work and distributed door-to-door,via email and on the i In addition, r m r database of stakeholders website. I c Bated a aste da before the campaign's launch including elected officials, businesses and residents. This also included addresses that were used for a mass mailer. Client: City of Miami Beach Contact Name:Alfred Treppeda (retired), 305-866-4633, manager@balhabour.org Dates: Project Start Date: 9/2011 Project End Date: 12/2011 Role: Public Information Officer Firm's Term of Engagement: 7 months ,,, j /O Office:305.573.0089 :i %�� Bot evard, 5 b t Fax 305.328.6696 r r�r 3 ;M FL 339 37 ice;/ %///%�i% �� % _,- ! yam //� ��/� /%��% /�%%// - ��/ii-----////- %/�V �.� i i ,_ ,i �i-"'. 2.1 : Qualifications of Proposing Firm ISC Positive client Comments MINIM +NS RCE COMMUNICATIONS GROUP TASK CLIENT EVALUATION Santiago Jimenez, To Ms. Monica Diaz and the ISC Team: City of Miami Baywalk Project AIR LEED AP "I want to thank you and Jeannette for your Public Meeting Project Architect excellent work,the client was very pleased with URS Corporation the work done by URS and Infinite Source." City of Miami Beach Maria Hernandez " To Ms. Monica Diaz and the ISC Team: Central Bayshore Improvement Project Project Director-Convention This newer format is really nice and the maps Electronic Construction Update Center District attached at the bottom make all the difference. Thanks for the good work." To Ms. Monica Diaz and the ISC Team: City of Miami Beach Dwight E. Fulton, P.E "This was my first occasion working with you. Meridian Avenue Drainage Project Civil Engineer III Both of you have done a very impressive job managing the publics expectations, Public Outreach City of Miami Beach resolving the publics issues, and keeping the public informed." City of Miami Beach Dennis Leyva South Pointe Park Pier Project City of Miami Beach To Ms. Monica Diaz and the ISC Team: Grand Opening Event(s) Art in Public Places "Great job to you and your team." Coordinator To Ms.Yamile Fernandez and the ISC Team: "Yamile Fernandez,visited our site several times City of Miami Beach Wendy Johnson to insure that The Fresh Market had access to Sunset Harbour Neighborhood CSM/CMD our garage for deliveries and customers to shop. Improvement Project Fresh Market She and I worked closely during this project. I cannot say enough wonderful things about Yamile and Infinite Source Group team for their great communication during this construction project." FDOT Maribel Lena To Ms. Monica Diaz and the ISC Team: Drive Safe Krome Avenue FDOT Public Information "Excellent-great work as usual!" Campaign Presentation Officer To Ms. Monica Diaz and the ISC Team: P E FDOT Gus Pego, "Video is Excellent. Please pass on my "thanks LAP Guide "Step UP" Video FDOT District Secretary for a job well done" to the entire TEAM!" (01k) n Office:305.573.0089 MIMS 4S 4700 Biscayne Boulevard, W L i Fax:305.328.6696 '","' www.iscprgroup.com ri Suite#403,Miami, FL 33137 Wi llfftltNI111111MS11111I11tltffftlitiitlf tillittlift(ttf#ttttfitfftllttlftp,' .0,,,,,,,,,,,,,4611 111111,1 111111�iifltf tffttllt,,,,,,}Ittll tit4f111ti,,,,t,fltflflitfftflt` :r3 : :''�'," BEACH = David Martinez, RE.E. GIP Director _- �1l6I1f41f1 6I}}t}}}6111}Itt11}!}}1}71}}il}ill}lilt}}}111t11UI}II7111111t1171U 1111}}Milli,,}(IIIII}t}IHIIIII}lC � j :__ - i% ors �i111111111f II1f1 11111,11111tifiltiltllltll}}tf}IIIIIIIIIIII}}1 11111111111}61t11t(Itlltf111111.111111; =,1,`,, _ ^�\\S.fNif 11111,1Mil,t}tltftlfltllt1111tf,N,tl}IItH}III!!}ll,tltNltltl„IH„tllitfltlt, . .,E;\l�y _ = Lauren Firte) _ Public Information Specialist = Mina Samadi /7 IIIIIII11,11111111711111111111111111111itil}1111111111111111}1111 1111111111111}111111111111111111}111111i}117it}Il‘ 1 _ Mark Tomczyk, P.E. Sabrina Baglieri ''.94144111!}1141}IIIIII}II1t111111}I11t111 41111}}1111111 17I14117111}I1i1 7 111 1 1 44 1111� /WIIIl11}111t11I1f11}11111177 1111111111111 11111}11}111111}111111111 1111111}1111}II1111fU111111111 0� 1111111111 111111111}111111111111111 111111111111111111i111111111i,1111111111111111 111111111111111111} 0 J\I 111117}1111111111I1111i11111111llllllltlfllfttttllllfl4t1111}111114lll(411111?. OQ it Monica Diaz _ Jeannette Lazo Principal in Charge,Project Manager = OA-QC Support 1/14411111IIIII11111f111111111f111t1111111111}11{11111(111111 111111111 1111111111111111111 111111I111111411111111t1}11 /111111111}1}l}III}111I1114111111f If11111111111177 11111111 11111 11114111 1(111}411111111111111}111111110 //// i =-O% i i%iii ii/� i i i „ U, 3 334 3s3 3 yg t i ,11 1111}1111311111111111113311111 111i}1111111M7}141111If1 111111 111111111411111111111114}111' „01111f17141}t11 111114}}1111Ifi1111f1111716ff1111f111f111(111111 11fllltit111111111111ifi111111111 111}11 _ Matthew Urzua Yamile Fernandez = = Mathew Graphic YDVesignelrA /1111III111111I111 1i1I11111 1filllllilll flllllMIIIlllllll}lllllltl MIIIIIIIIII1111114f4}tlllll}IftO Lead Public Information Officer 4,111111111111111111111111M11111111ffile11111111111111111111114111111111111111111111,1111111111111111111111111 1t1\� ,,1111}141111111}117 1111111111It111111111111111f11}1111111141}}441111}1}II11I1111111111111111' Roger I. Reyes =_ J1.111111,1i111111M11111111141 111711 11111t161111111141III1111611111111I111f I1f111tI11111I11111111111}.• i° _ VV°fe b s i to Developer f/tlltf„f,1111„111111„I,i,,,,li,Illllllllilll ,,,11f1111141(1811}111Ilii il,IIIIt1114111ff}e Anneleise Sanchez -_ Public information Officer Support ,!�-jam i /yam 1IMt111111tIMfIl6M61661f11111 114}M111W41111,,,,,tM11411UI,lumlf}mnuu Uafirn,,,lu4lte' / .. a ,i 4- JkIt1111al11tlilt(itiltf 1111 1111,4}Itti}1111litftinu11}1111111f 111111111111111 IIIIII 6MMlif1111111' eV n J 111111 141111t11111f111111111111111141M114f6 4111(1111}1141141111f11f11ftl11111111111}f1}11' Tiffany Bain = The Language Corner Public Information Officer Support = Translations E. iminflnniiNf4 ff4f1}44 111 41fIIM11f41 11fi4llll}Ififl}li}44}}1(111 11114111111 nivi111f111111111f4ffE4f}ftl o -,,,fill,fill(1111(111um,(,,,,,,11M16M(I1fM4114411fffli11(tiff 7f}imif}if}441lftff1f1144fi10 `\W,lf Millllt}ft}ftltilillUMl6il}f11f11,1}Iltl}41tif31 14111 411111}4ft1111111111f1}I}lllllf 1l}If}Iltil}IIlI4f M,1116116111 4f}41411}Uitfl1UI1111111,411}4f}41 fll}flIHllllllfilfl1111111116111111 1111111toll}llMtl,t}Ilt1lit14IUIHlttlil1111f11111111111t/4' yi /5"% / ` Projects (CIF)P F. Mayor, Commission, City Manager, Capital Improvement Probe ( ) /° = Public Works, Parking, Police/Fire, Code Compliance, Sanitation, / /� = Parks and Recreation, Planning and Zoning, Special Events, Legal ii- 4,Hill111411(f„!,,,,,Hi1111tff umm111M(t111,Hillimilliu 411}1Him 111141}mu iiimu f unnumnimIMiIIf 4111,1 1}11}1 1111INiMit6t16MfIflllniuthiiliif1,111,Ili}1114(411(1111on i1414tw imi 1MIItuml}f I}IfIno r 2.2: Qualifications of Proposer Tear Resume INFINITE SOURCE COMMUNICATIONS GROUP Monica Diaz -41* Principal in Charge/Project Manager Education Arizona State University—Bachelors of Arts in Journalism and Mass Communication, Public Relations—2005 Minor: Human Communication Years of Professional Experience 11 years Professional Experience Ms. Diaz, Principal of Infinite Source Communications, is profile public involvement/public information projects, a bilingual communications professional, experienced in building public consensus, communicating with key public involvement, public relations, print journalism and stakeholders and media, and executing marketing and integrated marketing communications. She manages design efforts for multiple clients. She also has the the day-to-day operations of the company, develops ability to handle numerous tasks quickly and successfully, new business opportunities and directs a staff of trained ensuring goals are being attained and most importantly, PR professionals and graphic designers. Ms. Diaz has that the quality assurance/quality control of the overall managed more than 60 transportation projects, has 11 directed work is managed successfully.Through years of professional experience and actively serves as her years of experience in various transportation Project Manger for infrastructure projects in Miami-Dade and community outreach projects, Ms. Diaz has built and Broward counties. Ms. Diaz works with agencies and fostered a variety of key stakeholder relationships such as the Florida Department of Transportation and actively works with communities to develop (FDOT),the City of Miami Beach, and Broward County a clear understanding of transportation related Public School District. She is capable of managing high matters and municipal developments. Projects Include • 2013-Present—Public Information Manager— • 2011-Present— PIO Project Manager-FDOT Target Engineering Group, 75 Express Managed District Six Design Public Information Consulting Lanes, Broward County, FL—Infinite Source Contract- Miami-Dade County, FL— Infinite Source Communications Group Communications Group • 2013-Present— PIO Project Manager-FDOT District • 2011-2013—Public Information Officer-City of Miami Six Miami Beach Construction Public Information Beach Office of Capital Improvement Projects(CIP), Consulting Contract- Miami-Dade County, FL— Central Bayshore Neighborhood Enhancement Project Infinite Source Communications Group Miami Beach, FL—Infinite Source Communications Group • 2012-Present— Project Manager-City of Miami Beach— PIO serves on Right-of-Way and Facilities • 2011-2012— PIO Project Manager-City of Miami Construction Projects Miami Beach, FL— Beach CIP, City Center 9C Lincoln Road Improvement Infinite Source Communications Group Project, Miami Beach, Florida— Infinite Source Communications Group Office:305.573.0089 �•' �� .r,.,. � 4700 Biscayne Boulevard, Fax:305.328.6696 ' ' www.tscprgroup.corn I Suite#403,Miami,FL 33137 2.2: Qua Iift ations of Proposer Team R Resume INFINITE SOURCE COMMUNICATIONS GROUP Projects Include • 2010-2012— Project Public Information Specialist • 2009— Public Information Officer-FDOT/Miami-Dade Consultant-FDOT District Six Construction/The County SW 88 Street/ Kendall Drive/ State Road (SR) Cunningham Group, Biscayne Boulevard/SR 112 94 Widening Project, Miami-Dade County, Florida— Widening Project, Miami-Dade County, Florida — Infinite Source Communications Group Infinite Source Communications Group • 2007-2009— Public Information Specialist-FDOT • 2009-2012— Public Information Officer-City of Miami District Six Miscellaneous Construction Contract, Beach CIP Office, City Center 9A Right-of-Way Miami-Dade County, Florida —Quest Corporation Improvement Project, Miami Beach, Florida — of America Infinite Source Communications Group Additional Work Includes • 2009-Present— Modani Furniture Los Angeles, New • 2011-2012— Phoenix and Associates Consulting York, Miami — Public Relations Consultant, Project Services, Miami, FL— Marketing and Public Relations, Manager—Company Spokesperson Web Development, Project Manager • 2013-2015— Duck Tours Florida, Miami Beach, FL— • 2007-2008—Sony BMG Music Entertainment Public Relations/Marketing Consultant Latin America, Miami, FL— Marketing and Label Management Coordinator • 2013-2014— Electric Vehicle Institute, Miami, FL— Marketing Consultant • 2006-2007 — El Paso Media Group/EI Paso Magazine, El Paso, TX—Account Manager/Journalist • 2013-2014— Palm Beach County Sheriff's Cruzin' for Crime Stoppers, Palm Beach County, FL— • 2004-2005—Tempe Convention and Visitors Bureau, Event Coordination Tempe,AZ—Communications Coordinator • 2012-2013 — Reviv Med Spa, Miami Beach, FL— • 2003-2005—The Walker Agency, Scottsdale, Public Relations/Marketing Consultant AZ— Public Relations Coordinator References • FDOT D6—Contact Person: Maribel Lena, 305-470-5100 • FDOT D6—Contact Person: Kathy McLendon, 305-640-7437 • City of Miami Beach—Contact Person: Maria Hernandez, 305-673-7000 Office:305373.0089 ,;,, 4700 Biscayne Boulevard, linj Fax:305.328.6696 'r. www.iscprgroup.com Suite#403,Miami, FL 33137 2.2: Qualifications f Propo er Team 4 R m e INFINITE SOURCE COMMUNICATIONS GROUP Jeannette Lazo low QA/QC Support 1i - Education i / University of Phoenix— Master's in Business Administration, ''' Marketing -2006 iP-- -,,- - ' . University of Hartford—Bachelors of Arts in Communications, Public Relations—2002 VYears of Professional Experience ,ii 15 years Professional Experience Ms. Lazo has 15 years of diverse experience that media. She is an excellent researcher and an adept includes public relations, advertising, and marketing in coordinator of many activities including meetings, the South Florida area and an extensive background programs and events. Ms. Lazo is detail-oriented, and is in non-profit outreach programs and education. She is skilled in working with diverse communities, clients, and a skilled communicator, able to express herself clearly affected publics to initiate communication and foster and concisely through both written word and public relationships to benefit all parties involved, with utmost speaking. Ms. Lazo has managed various PD&E, Design, professionalism. She has the ability to multi-task and and Construction projects for the Florida Department manage various assignments on time and within the of Transportation (FDOT) as well as projects with private established budget. entities. Ms. Lazo also has experience working with the Projects Include • 2012-Present—Communications Manager— • 2011-2014— Public Information Specialist— FDOT Infinite Source Communications Group— District Six Design Consulting Contract— Infinite Client Projects Include: Source Communications Group, Miami-Dade, FL Public Information Officer— Miscellaneous FDOT and City of Miami Beach PD&E, Design and • 2012-2013— Public Information Specialist— FDOT Construction Projects District Six Design Contract, Alton Road Project— URS Corporation, Miami-Dade, FL o FDOT Alton Road from 43 Street to Allison Road Planning Project • 2011-2012— Public Information Specialist—City of o City of Miami Beach Central Bayshore Miami Baywalk Study—URS Corporation City of Miami Improvement Project Project, Miami-Dade, FL o City of Miami Beach Sunset Harbour Pump Station Improvement Project • 2010-2012— Public Information Specialist— FDOT District Six PD&E Contract, SW 1 Street Bridge PD&E o Media Relations and Event Planning — Project— URS Corporation, Miami-Dade, FL Modani Modern Furniture and Duck Tours o Public Information Outreach — Miami-Dade County Disparity Study continued on next page 0 Office:305.573.0089 ,�;,,; (64 4700 Biscayne Boulevard, lil' Fax:305.328.6696 ";•,r' www.iscprgroup.com Suite#403,Miami,FL 33137 2.2: Quahfications of Proposer Team Resume RAINTE SOURCE COMMINKAifONS GROUP Projects Include • 2010-2012 - Public Information Specialist— FDOT • 2010-2012 - Public Information Specialist— FDOT District Six PD&E Contract, 1-75 PD&E Project— District Six PD&E Contract, Krome Avenue PD&E URS Corporation, Miami-Dade, FL Project— URS Corporation, Miami-Dade, FL • 2010-2012 - Public Information Specialist— FDOT • 2010-2012 - Public Information Specialist— District Six PD&E Contract, SR 826 Express Lanes Miami-Dade County Expressway Authority(MDX), PD&E Project— URS Corporation, Miami-Dade, FL Gratigny Parkway West Extension PD&E Project— URS Corporation, Miami-Dade, FL Additional Work Includes • 2006-2010— Public Information Specialist— FDOT • 2006-2010— Public Information Specialist— FDOT District Six Construction Consulting Contract— District Six Construction Project, NW 5 Street Bridge— Quest Corporation of America Quest Corporation of America • 2006-2010—Public Information Specialist— FDOT • 2009-2010— Public Information Specialist—City of District Six Construction Project, SR 826, Section 2— Miami Beach Construction Project, South Pointe Quest Corporation of America Phase 2—Quest Corporation of America • 2009-2010— Public Information Specialist— FDOT • 2009-2010— Public Information Specialist—City of District Six Construction Project, SW 87 Avenue Doral Construction Project, NW 107 Avenue Widening Project—Quest Corporation of America Project—Quest Corporation of America References • FDOT D6—Contact Person: Maribel Lena, 305-470-5100 • FDOT D6—Contact Person: Kathy McLendon, 305-640-7437 • FDOT D6—Contact Person: Dari Vorce, 305-640-7412 Office;305.573,0089 G► 4700 Biscayne Boulevard, C6i;) hall Fax:305.328.6696 "..,11„f www.iscprgroup.com Suite#403,Miami, FL 33137 — .irio, -� -{ Yamile Fernandez y ;. j„ Lead Public Information Officer i ^' Education Ilk , A.M. College— Bachelors of Science -2000 Years of Professional Experience 14 years Professional Experience Ms. Fernandez is a bilingual communications professional her role, designing and producing project fact sheets, with more than 14 years of experience achieving well- presentations, digital messaging and media outreach. In executed Public Involvement and Community Awareness addition to excelling in her role, she proved her talent as Programs for the transportation industry. Ms. Fernandez a multi-tasker and promptly began assisting in a project began her career with a firm specializing in Public management capacity, which in time earned her the Relations and later joined Ric-Man International in 2006 dual title. Ms. Fernandez identifies the impacted public as their Public Information Officer. During her venture groups and stakeholders, and develops methods of at Ric-Man, Ms. Fernandez managed the community communications using education and participation. She relations responsibilities for several major multi-million is sensitive to timeliness of public involvement activities dollar construction projects in Miami Beach's prominent and maintains an open, inclusive and responsive strategy South Beach District. She was an instant stand-out in while building consensus throughout the process. Projects Include • 2014-Present- Public Information Liaison— • 2011-2012— Project Manager/Public Outreach — City of Miami Beach, Lower North Bay Road Village of Palmetto Bay, Drainage Improvements, Neighborhood Improvement Project— Infinite Source Ric-Man International, Inc., Palmetto Bay, FL Communications Group, Miami Beach, FL • 2010-2012— Public Information Officer—City of Miami • 2014-Present- Public Information Liaison— Beach, Venetian Causeway Water Main Crossings, City of Miami Beach, Sunset Harbour Neighborhood Ric-Man International, Inc. Sr., Miami Beach, FL Improvement Project, Public Works Department— Infinite Source Communications Group, • 2010-2012— Public Information Officer—City of Miami Miami Beach, FL Beach, Prairie Avenue Neighborhood Improvements, Ric-Man International, Inc., Miami Beach, FL • 2013-2014 - Project Manager/Public Outreach— City of Miami, Englewood Storm Sewer Project, • 2010-2012— Public Information Officer—City of Ric-Man International, Inc., Miami, FL Miami Beach, Flamingo-Lummus Bid Pack 10E, Ric-Man International, Inc., Miami Beach, FL • 2011-2014 - Public Information Officer— Town of Surfside, Infrastructure Rehabilitation Project, Ric-Man International, Inc., Surfside, FL continued on next page ,� 63 2.2: Qualifications of Proposer Team Resume INFINITE SOURCE COMMUNICATION[GROUP Projects Include • 2007-2010— Public Information Officer—City of • 2008-2009— Public Information Officer—City of Miami Miami Beach Nautilus Right-of-Way Infrastructure Beach, Emergency 12" Water Main Improvements Improvements, Ric-Man International, Inc., on Collins Avenue, Ric-Man International, Inc., Miami Beach, FL Miami Beach, FL • 2009-2010— Public Information Officer—City of Miami • 2008-2009— Public Information Officer—City of Beach, Oceanfront West Neighborhood Improvement Miami Beach, Indian Creek Water Main Design Build, Project, Ric-Man International, Inc., Miami Beach, FL Ric-Man International, Inc., Miami Beach, FL • 2009-2010— Public Information Officer—City of Miami • 2007-2009— Public Information Officer—City of Miami Beach, Stillwater Drive Water Main Upsize, Ric-Man Beach, Lummus Neighborhood 6th Street to Espanola International, Inc., Miami Beach, FL Way Design Build, Ric-Man International, Inc., Miami Beach, FL • 2008-2009—Public Information Officer—City of Miami Beach, Prairie Neighborhood Project, Ric-Man • 2004-2008— Public Information Officer—City of Miami - 9 Project, Y International, Inc., Miami Beach, FL Beach,Washington Avenue Improvements, Ric-Man International, Inc., Miami Beach, FL Additional Work Includes • Public Information Specialist— Miami Dade County • Public Information Specialist— FDOT District Six, Reconstruction of the Venetian Causeway Toll 1-95 Pavement Rehabilitation & Safety Improvements Facility and Construction of the Causeway Division Study, Protocole Corp. Administration Building, Protocole Corp. • Public Information Specialist— FDOT District Six, • Public Information Specialist— Miami-Dade 1-95 NW 125 Street to Opa-Locka Boulevard Project, Expressway Authority, SR 874/Killian Parkway Protocole Corp. Interchange, Protocole Corp. References • City of Miami Beach —Contact Person: Mina Samadi, 305-673-7000 ext. 2581 • City of Miami Beach—Contact Person: Jose Perez, 305-673-7000 ext. 6115 • City of Sunny Isles Beach —Contact Person: Bill Evans, 786-350-8190 n Office:305.573.0089 ::,w f 4700 Biscayne Boulevard, ® i_ 1m/ Fax:305.328.6696 °0" www.iscprgroup.com Suite#403, Miami, FL 33137 2.2: Qualifications of Prop user Team Resume INFINITE SOURCE COHMUNICAT10 N5 GROUP Anneleise Sanchez Bilingual Public Information Officer Support Education 44. lour Florida State University— English-Editing,Writing and Media—2013 . Minor: Communications Years of Professional Experience 3 years Professional Experience Ms. Sanchez is experienced in providing timely responses Ms. Sanchez is skilled at learning new concepts quickly, to inquiries from the press, government officials, and the working well under pressure, and communicating ideas public in her role as a communicator. Ms. Sanchez has an clearly and effectively. She has worked with clients such active role in the public involvement process that includes as FDOT, Billboard Magazine, Zimmerman Advertising coordinating Public Hearings, Meetings and one-on-one and others. Anneleise is a savvy social media expert and meetings with individual stakeholders. In addition, Ms. editor. She is a graduate from Florida State University, Sanchez is trained to develop collaterals such a mailers, with a Bachelor of Science degree. press releases, media advisories, fact sheets, dear neighbor letters, project maps and elected official letters. Projects Include • 2014-Present—Communication Specialist— • 2014-2015— Public Information Specialist— Infinite Source Communications Group, FDOT 8 Street Planning Project, Gannett Fleming, Miami-Dade County, FL Miami-Dade County, FL • 2015-Present— Monthly Contributor/Writer— • 2014-2015 —Communication Specialist— Heels Down Magazine, International Magazine Duck Tours, Miami-Dade County, FL • 2014-Present—Assistant Public Information Specialist— • 2014-2015—Assistant Public Information Specialist— Florida Department of Transportation, Central Bayshore Neighborhood Reconstruction, Miami-Dade County, FL Lanzo Construction, City of Miami Beach, FL • 2014-Present—Communication Specialist— Modani Furniture, Miami-Dade County, FL Office:305.573.0089 4 A.. rd. 4700 Biscayne Boulevard, MIR b Fax:305.328.6696 "t"r;� www.iscprgroup.com Suite#403, Miami, FL 33137 2.2: Qualifications of Proposer Team Resume INFINffE SOURCE COMMUNICAtIONS GROUP Additional Work Includes • 2014—Account Coordinator, Automotive Department, • 2012—2013— Marketing Coordinator— Zimmerman Advertising, Broward County, FL Billboard Magazine, New York, NY • 2013-2014— Recruiter in Sales, Insight Global, Broward County, FL References • FDOT D6—Contact Person: Maribel Lena, 305-470-5100 • Gannett Fleming—Contact Person: Jose Clavell, 786-208-1326 • Modani Furniture— Contact Person: Emilie Peron, 786-362-5516 Office:305573.0089 ; Al, 4700 Biscayne Boulevard, ® .® kijii Fax 305.328.6696 1 *11111111 wwwFtscprgroup.com Suite#403,Miami,FL 33137 2.2: Qualifications of Proposer Team R e u m e INFlNITE SOURCE COMMUNICATIONS GROUP Tiffany Bain Public Information Officer Support rt,,t Education A&M University- Bachelors of Science, Public Relations—2011 r 1 'irl American University- Master of Arts, Political Communication - Certificate of Achievement, Public Affairs&Advocacy Institute—2014 i Years of Professional Experience 8 years Professional Experience Ms. Bain brings eight years of public relations media, crisis management and copywriting for marketing experience. She possesses skills in developing strategic and advertising plans. Ms. Bain also has extensive communications plans and campaigns. Ms. Bain is knowledge of governmental affairs and community able to pitch and secure media placements. Additional investments. Her ability to develop deliverables on experience includes compiling qualitative and quantitative schedule, as well as her solid public speaking skills research analysis for projects, event coordination, social serve as added value on any contract. Projects Include • 2015-Present— Public Relations Specialist— Infinite • 2011 —Assistant— Florida A&M University School of Source Communications, Miami-Dade County, FL Journalism Division Office—FAMU NAJB Multimedia Short Course Program,Tallahasse, FL • 2015—Public Relations Specialist and Website Development—Jem Afrik, Miami-Dade County, FL • 2011-Government Relations Internt— Becker& Poliakoff, P.A., Tallahasse, FL • 2015—Director of Government Affairs and Public Relations— Net Communications,Washington, D.C. • 2010—Public Relations Manager—Volunteer- Dare to Dream Young Girls Network, Tallahasse, FL • 2013—Government Affairs Intern— Net Communications,Washington, D.C. • 2009—Government Affairs, Community Investment and Public Relations—Comcast Cable, Miramar, FL • 2011 — Minority Media &Telecommunications Council— Media Relations Coordinator, Research Associate, Staff Writer and Politic365 Correspondent,Washington, D.C. Office:305.573.0089 � J�. 4700 Biscayne Boulevard, (. , Fax:305.328.6696 .41 www.iscprgroup.com Suite#403, Miami, FL 33137 2.2: Qualifications of Prcposer Team Resume SOURCE COMMUNICATIONS GROUP • Matthew Urzua Lead Graphic Designer ' — Education Pratt Institute- Bachelors of Fine Arts in Communication Design -2001 ) Miami Dade Community College-Associate Degree In Science, Graphic Design Technology- 1998 Years of Professional Experience 11 years Professional Experience Mr. Urzua brings 11 years of graphic design experience. brochure layouts, magazine ad graphics, logos, signage Mr. Urzua has created versatile design ideas for large and for retail stores and catalog layouts. He is proficient small businesses' clients that include: Starboard Cruise in Adobe InDesign, Photoshop and QuarkXPress. His Services, Royal Caribbean, Urbana Creative Group, professionalism has landed him praise from his previous Royer Design and Regent Seven Seas Cruises. His works employers for demonstrating self-motivation, dedication include designing web banners,flyers,direct mailers, and excellent follow through on projects presented. Projects Include • 2015 –Senior Graphic Designer– • 2013 - Senior Graphic Designer– Regent Seven Seas Infinite Source Communications– FDOT Design, Cruises, Miami-Dade County, FL Miami-Dade County, FL • 2011 - Freelance Graphic Designer– • 2015 –Senior Graphic Designer– Infinite Source Royer Design, Miami-Dade County, FL Communications– Modani Furniture, Miami-Dade County, FL • 2010- Senior Graphic Designer– Urbana Creative Group, Miami-Dade County, FL • 2014- Freelance Senior Graphic Designer, – Royal Caribbean, Miami-Dade County, FL • 2006 - Graphic Designer–Starboard Cruise Service, Miami-Dade County, FL References • Royer Design - Contact Person: Jed Royer, 305.979.5234 • Burt Bees–Contact Person: Julian Perpignano, 954.296.4088 • Studio Vald –Contact Person: Pedro Valdivia, 954.643.9783 Office:305.573.0089 ;AL, ft 47th Biscayne Boulevard, 68 SM Fax:305.328.6696 wwwiscprgroup.com Suite#403,Miami, FL 33137 2.2. Qua hfications of Proposer Team R e s II rn e INFINITE SOURCE COMMUNICATIONS GROUP Roger I. Reyes - Videographer and Website Developer Education 11!!1`" CBT College, Technical Degree—Web Design, 2003 Years of Professional Experience 11 years Professional Experience Mr. Reyes is a website developer who produces of experience, he has been able to work closely with innovative websites and videos. Mr. Reyes is proficient companies such as Miami Knows, The Creative Complex, in the creating and editing videos and has extensive Source Outdoor, Motion Point, and others. In 2003, he experience with all aspects of video coding. He has received degree from CBT College in Web Development. received several certifications that include HTML and CIW Currently he is working at Infinite Source Communications (Certified Internet Webmaster)and is knowledgeable as the lead web developer and videographer. with the Java-Script framework.With over 10 years Projects Include • 2015-Present—Web Developer/Videographer— • 2014-2015— Front-End Developer— Infinite Source Communications, Miami-Dade County, The Creative Complex, Miami-Dade County, FL FL • 2007-2008—Web Engineer— • 2014-Present— Front/Back End Web Developer— Motion Point, Coconut Creek, FL Talbot Ross Events, Infinite Source Communications— Puerto Vallarta, MX • 2007-2008—Web Designer— EC Ruff Marine, Davie, FL • 2008-2012—Web Developer/SEO Specialist— The Creative Complex, Miami-Dade County, FL • 2006-2007 —Web Designerw Millennium Machinery, Miami-Dade County, FL • 2012-2014— Front-End Developer/B2B Marketing — Source Outdoor, Miami-Dade County, FL • 2005-2006—Computer Operator/JR Web Designer— International Galleries Inc., Dallas, TX Office:305.573.0089 4 ;� f ,4k 4700 Biscayne Boulevard, I ® j r.Fax:305.328.6696 '":I"," www.iscprgroup.com Suite#403,Miami, FL 33137 1 ,1 2.2: Qualifications of Proposer Team R su me �trAscx r COMMUNICATIONS GI1OIJP Training & Certificates • 2008—CIW(Certified Internet Webmaster) Foundation Certification • 2008—CIW Site Designer Certification • 2007 — HTML Developer Certification References • Motion Point-Contact Person: Enrique Travieso, 954-421-0890 • Source Outdoor- Contact Person: Frankie Hayward, 800-260-4512 ext: 2512 • Tab Ross Events - Contact Person: Tab Ross,talbotrossevents @gmail.com Office:30533.0084 ni Aii,H144, 4700 Biscayne Boulevard, .9} Fax:305.3 .!646 *wig www:- iscprgroup.com 1111 Suite#403,Miami,FL 33137 2.2. 1 : QuaLifications of Proposer Team Project MManager INFRITE SOURCE COMMUNICATIONS GROUP Monica Diaz — Project Manager Ms. Diaz, Principal of ISC, is a proactive PM and seasoned professional. She launched her career in marketing and communications by executing creative campaigns for private clients such as Sony BMG Latin and Modani Furniture. Ms. Diaz began her transportation career at FDOT, managing miscellaneous construction projects in Miami-Dade County. She amplified � �� her expertise by serving City of Miami Beach (CMB) as a lead PIO on major infrastructure . `ova improvement projects and continues to serve the City in all three districts: North—Middle ``,,s, —South Beach. In 2009, she implemented a comprehensive outreach program for the City Center 9A Construction project for CIP, which included innovative outreach practices such as e-blast communication, collateral templates, corridor advisory committees, and communication protocols. Ms. Diaz actively serves as a PM and oversees public information staff on numerous � transportation contracts for FDOT on Miscellaneous Design and Construction projects, Lower North Bay Road and Sunset Harbour construction, and the 75 Express Managed Lanes project. Ms. Diaz manages a staff of 15 individuals on a day-to-day basis and is versed in handling PR budgets ranging from $17,000 to over$500,000 annually. Through her direct public information experience, she has established solid relationships with elected officials, community representatives and the media in Miami Beach and the surrounding areas. She is trusted as a spokesperson on behalf of many agencies and businesses such as the FDOT, CMB, and Modani Furniture. Ms. Diaz is capable of managing high profile public involvement/ public information projects, developing unique outreach strategies and translating technical engineering terms into plain language. Her ability to serve local businesses and increase exposure, as well as implement marketing strategies allows her to think beyond grassroots communication and implement new communication trends to reach mass audiences. Ms. Diaz past projects and roles include: • 75 Express Managed Lanes in Miami-Dade and Broward County, Project Manager • FDOT District Six Miami Beach Construction Public Information Consulting Contract, Project Manager • FDOT District Six Design Public Information Consulting Contract, er Project Manager J • CMB PIO Services on Right-of-Way and Facilities Construction Projects, Project Manager • Central Bayshore Neighborhood Enhancement Project, Project Manager •West Avenue Bridge Project PD&E Study, Project Manager • City Center 9A Right-of-Way Improvement Project, Public Information Officer/Project Manager • Biscayne Boulevard/SR 112 Widening Project, Public Information Officer Office:305.573.0089 ,�,,;; n 4700 Biscayne Boulevard, Fax:305.328.6696 617)." www iscprgro r.com Suite#403,Miami, FL 33137 2.2.2: Qualifications ot Proposer Team Lead Public ' formation Officer commuNucAtioNseRoup Yamile Fernandez — Lead Public Information Officer Ms. Fernandez's extensive experience as a Public Information Officer allows her .' to work effectively with the press, elected officials and various communities. During her time at Ric-Man International, Ms. Fernandez was able to exceed expectations by providing consistency in her communication efforts with property and business owners throughout multiple construction projects. Her proven track record has gained her acknowledgement among her peers due to - ' the vast amount of praises sent by pleased residents. Ms. Fernandez's current role as a Public Information Officer, for the City of Miami Beach Lower North Bay Road Neighborhood Improvement Project has added value to her career. Ms. Fernandez assists with effectively communicating construction related progress to surrounding residents. She enjoys the interaction she has daily with these residents, and works hard every day to assure that everyone is updated with the progress of the work. In addition to excelling in her role as Public Information Officer, Ms. Fernandez proved her talent as a multi-tasker and promptly began assisting in a project management capacity, which in time earned her the dual title of PIO and Construction Project Manager providing her with a profound understanding of construction and its process. She is proficient in reading and understanding civil plans permitting her to foresee any possible impacts to residents and stakeholders. Due to her training and certification with OSHA and the ATSSA Florida Advanced Training in Maintenance of Traffic, Ms. Fernandez has the ability to identify safety concerns in and around project sites providing clients with an additional set of eyes while in the field. = Ms. Fernandez past projects and roles include: • City of Miami Beach Lower North Bay Road Neighborhood Improvement Project Public Information Officer • City of Miami Beach Sunset Harbour Neighborhood Improvement Project Public Information Officer • City of Miami Beach Flamingo-Lummus Bid Pack 10E Public Information Officer • City of Miami Beach Nautilus Right-of-Way Infrastructure Improvements Public Information Officer • City of Miami Beach Oceanfront West Neighborhood Improvement Project Public Information Officer • City of Miami Beach Lummus Neighborhood 6th Street to Espanola Way Design Build Public Information Officer • City of Miami Beach Washington Avenue Improvements Public Information Officer Office:305.573.0 89 sum 4700 Biscayne Boulevard, + 1.1.7) Fax:305.328.6696 !j' www.iscprgroup.com Suite#403,Miami, FL 33137 �; 2.3: QuaIificationsofPrbposer Team Financial Cakity .1:04.SOURCE COMMUNICATIONS GROUP D&B Supplier Qualifier Report:INFINITE SOURCE COMMUNICATIONS GROUP,LLC 6/29/15,12:20 PM 11.1111& ; ' INFINITE SOURCE COMMUNICATION... FarintEmire Report D-U-N-S®Number 96-206-5830 E-maii Report Copyright 2015 Dun&Bradstreet-Provided under contract for the exclusive use of Save HTML Report subscriber 100150009 ATTN:INFINITE SOURCE COMMUNICATIONS Report Printed:JUN 29 GROUP,LLC 2015 In Date 1 Overview HISt0131& Prcducts& Operatens • Services pa C ` ace PL C Ei'rigs • OVERVIEW BUSINESS INFORMATION 0 About Business Information ,Business Information ,D&B PAYDEX® INFINITE SOURCE COMMUNICATIONS GROUP,LLC Sum yAnaly 4700 Biscayne Blvd Ste 403 Risk Score Analysis Miami,FL 33137 „Probability of Ceased Operations/Becoming This is a single location. D-U-N-S® Inactive Number 96-206-5830 ,Diversity Telephone: 305 984-2715 •Customer Service HISTORY&OPERATIONS • Manager: MONICA DIAZ,MBR History D&B Rating: 1R3 Operations Year started: 2009 Number of employees: 1R is 10 or more employees. PRODUCTS&SERVICES • Employs: 12 Composite credit UtiSPSC appraisal: 3 is fair. NAICS History: CLEAR SIC .Jump to: Summary PAYMENTS • .Jump to: Finance Section Analysis Section D_&B PAYDEX Payment Summary_ 0 D&B Supplier Eyinent Details Risk: Payment Trends FINANCE SUPPLIER EVALUATION RISK(SER)RATING Finance FOR THIS FIRM:5 Q PUBLIC FILINGS • 9 8 7 6 5 4 3 2 1 Government Activity High Medium Low D&B PAYDEX® i:/ About D&B PAYDEX( D&B PAYDEX:80 D&B PAYDEX Key When weighted by dollar amount,payments to suppliers average generally within terms. • High risk of late payment (average 30 to 120 days beyond terms) 0 100 ❑ Medium risk of late payment (average 30 days or less beyond terms) 120 days stew 30 days slew Prompt Anticipates • Low risk of late payment Based on up to 24 months of trade. (average prompt to 30+days sooner) Jump to: Payments Section 4?j D&8 Score Interpretation Table SUMMARY ANALYSIS d About Summary Analysis 0 D&8 Rating 1R3 Number of employees: 1R indicates 10 or more employees. Composite credit appraisal:3 is fair. httpsJ/supplierportal.dnb.com/webapp/wcs/stores/servlet/ReportDisplayCmd?langld=-1&storeld=11696 Page 1 of 3 Office:3€0.573.0084 ; 4700 Biscayne Boulevard, Fax:305.328.6696 .f www.iscprgroup.com Suite#403,Miami, FL 33137 2.3: C Proposer Team Financial Capacity COMMUNICATIONS D&B Supplier Qualifier Report:INFINITE SOURCE COMMUNICATIONS GROUP,LLC 6/29/15,12:20 PM The Rating was changed on December 18,2014 because of D&B's overall assessment of the company's financial,payment and history information.The 1R and 2R ratings categories reflect company size based on the total number of employees for the business.They are assigned to business files that do not contain a current financial statement.In 1R and 2R Ratings,the 2,3,or 4 credit worthiness indicator is based on analysis by D&B of public filings,trade payments,business age and other important factors.2 is the highest Composite Credit Appraisal a company not supplying D&B with current financial information can receive.For more information,see the D&B Rating Key. Below is an overview of the company's rating history since 05/13/11: D&B Rating Date Applied 1R3 12/18/14 05/13/11 The Summary Analysis section reflects information in D&B's file as of June 29,2015. RISK SCORE ANALYSIS ®About Risk Score Anejy s SER COMMENTARY: - Higher risk industry based on inactive rate for this industry. - Limited time under present management control. - Limited business activity signals reported in the past 12 months. - Variable Paydex over last 12 months. PROBABILITY OF CEASED OPERATIONS/BECOMING INACTIVE SUPPLIER EVALUATION RISK RATING:5 The probability of ceased operations/becoming inactive indicates what percent of U.S.businesses is expected to cease operations or become inactive over next 12 months. Probability of Supplier Ceased 5.4% (540 PER 10,000) Operations/Becoming Inactive: Percentage of US business with same SER 18% (1,800 PER 10,000) score: Average Probability of Supplier Ceased 5.60% (560 PER 10,000) Operations/Becoming Inactive: -Average of Businesses in D&B's Supplier Database 0 CREDIT DELINQUENCY SCORE: 463 DIVERSITY About Diversity Minority Owned Business: YES Historically Underutilized Business: N/A Women-Owned Business: YES Veteran Owned Business: N/A Disadvantaged Business Enterprise: YES Vietnam Veteran Business: N/A Small Disadvantaged Business: N/A Disabled Owned Business: N/A HUB-Zoned Certified Business: N/A Historical College Classification: N/A SBA 8(a)Certified: N/A Labor surplus area: N/A Small Business: YES (2015) CUSTOMER SERVICE If you have questions about this report,please call our Customer Resource Center at 1.800.234.3867 from anywhere within the U.S.If you are outside the U.S.contact your local D&B office. ***Additional Decision Support Available*** Additional D&B products,monitoring services and specialized investigations are available to help you evaluate this company or its industry.Call Dun&Bradstreet's Customer Resource Center at 1.800.234.3867 from anywhere within the U.S.or visit our website at www.dnb.co m. https://supplierportal.dnb.com/webapp/wcs/stores/servteUReportDisplayCmd?langld_1&storeid=11696 Page 2 of 3 Office:305.573.0089 ;;I„� AS, 4700 Biscayne Boulevard, Fax:305.328.6696 '"1"F www.iscprgroup.com Suite#403,Miami, FL.33137 2.3: Qua li f'cations of Proposer Team W. F ty inanaa a pa „ MIME UM= ttommustogioNs agooP Order Summary 6/29/15,12:20 PM Dun & Bradstreet Government Solutions dun&bradstreet Contractor Management Portal it Step 3 of 3 View Registration Status D&B Supplier Certification Receipt _ . . ----- 2 Prilvitk Payment I afirrnali.93 • Date Time Company D-U-N-S Product Cost 3 View Registration Status 1 06- 12:19:14 INFINITE SOURCE 962065830 Supplier Sub $91.95 29- COMMUNICATIONS Portal Total .......... 2015 GROUP,LLC Registration Product- Yearly 1 Tax $0.00 Total Cost $91.95 For further information or clarification Please contact our Customer Resource Group by clicking on the Customer Support link at the bottom of the page. i 1 7.'rt-31- E3r,CK I .';-..,-_-:',.:-s% Customer Sr pport. Privacy Poiicy Help u 5,1 cp.yo ---.;:-c,:y.s,--;,-mr,:cir-...- https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SpRegistrationReceiptView?langld.-1&storeld=116968,orderld=796078 Page 1 of 1 . - Office:305.5710089 - ---,-4z,- : - - , a - ' . 4700 Bisatyne Boulevard, . .. . Fax:305.328.6696 - AV, www.iscprup,com - Suitelli ilG3,Miami.FL 33137 0 7C - .. * Inform . Engage . Excite . • x ommunicatior N _rr rr r r rowing eigh • or oods ,.., \ ,..., ,. \ , , „,... . . , . \ N.,,, \- ,-- \, . \- \ ". -''' --•„ \ ,..., ,.....,..,. ...„,,, ,..„- ,f ,-/ . .w. , , \ ,,voilittimtattritudst-foi//,,..„' 1\, ,..•._ ..,„,,,, .,. - ..,, ,,,. ,. ' _ .,,• . ... , .... , ,,-... ., . •- -`,..:-. -. ---, ,,,";•' ,.--' ....::,. ....,-------.: .,"' ,••• ,.,.. ,..-- . ,...,...,... :::-... . '--. ... : ........., ... ,k7-..*;-;'-- st4- efi--'; -- ,,„ _„,, ,---. „,,... A T .ot--,I.tf,v7,-,,,-,,------;7, r-- - ,.-- : ---,--- -----c . - , rli tier; ,, _---- - • . ..-, „ - 7- - ---,,ii,' ' ,i, ; !,"., It ---,:- -,-,i-r- .-',Q,-,:','”. %.,, ,'-,.-- '1 - ., .,._. 7 ,,, 'a- ,---,-,-.-_-__ '-- .0 '-----. --T---Y ' -,-,..5-_,-.--1-7,:- ._-- -„„-,,,,,,%7•--, - ' r-,-,--t. _ ,. ,.. ..,.. -su„----- . ,' ,......_ ' ',/ /'' ,,•:-;,;' ...:,' ',r,r,r,'<f ,,,,, ,,,,,,•.-....,-• ',:„„,,,,,,,,,',rr,r,,,,,,r, ''' ''.4' '''''.,•:,fr:,''''4,.,;?''',?,.,:,,,,,e,r,/,,: .., ,,,'. .''l'''illi 4,11, '' ''. '' ' 'r, ''. - ', • .r,1..? ,_ ,,,:.,'-,r' ,' r,r,r■..'. ' \' _., , ,,,,,,-• .,:--,,,•‘?..._„. . • ... • ,,,, \ \\ ,.. 0-• ii 1 f #11141 • , -0-, : ! \ it ,..: •, 1: i' - ------- - -............ .- t, • /;,, -',•,....,, ,,,,.. -, • .-: • ...... ..........___•• . • k:...• ,,, , , -,- ', ,,:•'-'1.(..'"Ii,i er)(., 'y '.1 .,::,,,, 'y i' 7,---,- i i:-. ,- ',. ' .,- --:': ".--,,,,•-,!.' -,-- ----' r•••.„,.,,,,,,,,,,,,,,,,,,,...,„,,,,,,,.... 1 R -4 9v- I,0", t.,‘-r_ • '',11111.11110111111111111i11111.11..1111, . 4 v *6.— " - '" 1 11111111111111111t1111111111,1,1■11.1■11 Ta 3 , . . Approach 4 MethodoIogy Neighborhood . Parks/Facilities INRNITErSOURCE Approach to Handling Communication for Neighborhoods Versus Parks/Facilities. The ISC approach is proactive versus reactive, as we our diverse professional skills to successfully represent anticipate issues and strive to minimize public complaints. CIP, PWD and other departments on all assigned projects. The roadmap to a successful project is understanding We are experienced professionals with the ability to read that infrastructure projects begin with an established plans,follow discussions at progress meetings, contribute need, and end with construction and maintenance. It is comments and make observations that will help the team our duty to clearly generate messages that identify the by providing a fresh, non-engineer perspective. project purpose, as well as outline what is to be expected during construction. ISC is prepared to facilitate public Upon project inception,the ISC team will coordinate with outreach initiatives on all improvement projects, both the City PM to determine the best method of outreach, neighborhood and facilities.We have been fortunate potential impacts and frequency of communication. enough to witness many transportation improvements ISC assesses each project area, scope of work and tailors made throughout the City and the ongoing strategy for outreach efforts that will service the project and City enhancements related to neighborhood infrastructure, in the most efficient and cost-effective way. rising sea levels and new facilities. ISC will continue to use Facilities Facility projects include but are not limited to the reaching out directly via email, door-to-door and phone following: reconstruction, renovation and/or development to impacted stakeholders. Outreach also includes of government buildings, emergency response facilities, forecasting and communicating with the client, other City parks and recreation locations and minor roadway departments and monitoring the overall outcome of the improvements such as drainage replacement, sidewalk project.All project tasks will take place in a timely manner reconstruction or safety enhancements throughout the based on the project schedule to assure sufficient time City.The PIO will be responsible for developing a plan of is allowed for proper notification. The project timeline is action that may include organizing a groundbreaking or contingent upon project assignment from the CIP Office. ribbon cutting ceremony, developing project notifications, Neighborhoods Neighborhood projects are comprised of all major The beach is divided into sections—North, Middle and construction operations with respect to underground South,where diverse members of the community live, and above ground improvements including but not work and play in established neighborhoods. Planning limited to: roadway reconstruction and resurfacing, and executing public outreach for neighborhood drainage work, pump station installation, seawall, improvement projects will take detailed effort from the injection or gravity wells,water main and sewer line PIO during the pre, ongoing and post construction replacement, encroachment removals, backyard water phases. Efforts include, researching the area, recognizing meter relocations, and hardscape work.This includes the potential impacts, preparing a detailed outreach plan installation of sidewalk, curb and gutter and driveway and executing all planned initiatives. Some additional harmonization, as well as the installation of landscaping, components involve coordinating signed license lighting, signalization,traffic calming devices and other agreements, responding to field inquires and damage decorative treatments. claims, as well as documenting and measuring feedback. i/�' i %% We have ; , 4 4 r-4 be tailored to execute planned initiatives o ; projects. • _ - iiietiare based on the final approval from the City�t '�� Office:305.573.0089 ;is Q 8is9 „ward, 7 Fax:305.328.6696 ';'„rte` ww .iscprgroup.co�� iii i,� � ��/� �iii%� ✓ �% 3: Approach & Methodology The S Way INFINITE SOURCE COMMUNICATIONS GROUP Customer service is the essence of our company culture.The ISC team philosophy is comprehensive and designed to ensure all objectives are laid out clearly and fulfilled thoroughly.We possess existing relationships with the local community, surrounding agencies, and the transportation industry.We understand the CMB requirements as it relates to construction projects and also have access to the latest project information within CMB and other agencies to stay ahead of the curve and coordinate effectively with adjacent projects.As part of our general Municipalities Communications Plan we intend to utilize our existing relationships and City of Miami Beach resources to augment the successful outcome of services provided on Town of Surfside this contract.We also follow a three-step process to ensure contract City of Miami deliverables are executed on time and within the allocated budget. City of North Miami City of North Miami Beach Agencies City of Sunny Isles Beach Florida Department of Transportation Bal Harbour Village MDC Water&Sewer Department North Bay Village MDC Public Works Department Bay Harbor Village MDC Parks& Recreation Department • MDC Police Department 0 Miami Police Department } , Florida Highway Patrol Engineering Firms Fire Rescue Civil Works Miami International ort/MIC Air p HNTB ° Miller Legg , Tamayo Engineering % y Bolton and Perez&Associates iii Gannett Fleming Engineering g r 0 Jacobs Engineering gam- - �,��% - Parsons Brinckerhoff /� ;iy.:/ iii/ ; ' s URS Corporation Southern Moore // � //� % %° Contractors x % / CDM Smith Inc. ;2,5; m,„ Weitz Company APCTE i� viii%j�'=. H&R Paving Inc. Atkins North America Central Florida Equipment BCC Engineering 0 Lanzo Construction Metro Express • Riptide Contruction Associations/Committees Bergeron Land&Development Miami Beach HOA's&Civic Groups Community Asphalt Greater Miami Convention &Visitors Bureau (GMCVB) Ric-Man Construction Greater Miami &the Beaches Hotel Association Ric-Man International Taxi Commission Odebrecht Lincoln Road Marketing/Merchants Association David Mancini & Sons Inc. Historic Preservation Board Design Review Board Transportation & Parking Committe Office: 305.573.0089 ; ;, 4"� 4700 Biscayne Boulevard, Fax: 305.328.6696 ":,r',.' wwwjscprgroup.com Suite#403, Miami,FL 33137 :` Methodology 3: Approach & , • S Ongoins- & Upcoming Projects Map INFINITE SOURCE CC,1,11 NIC At IONS C,POL,P, IIIMIIIMIMINMNIIIMIMIIIIIIIII.M.IIIIIIIIIIIMIIIIIIMMIMEIMII.M.III.MISVIIIIIIIMIIIMMIIIIMIIIIIIIIMII.M.M.III.M.M.1 St StAwater Or 850■St SI " nib st g tst st 7Sth St ,00 7311 North Beach - - - ' -.• --- „,,, ,,, nod SI Projects Status Normandy Isle Phase II Neighborhood Ongoing dill t, Improvements(CMB CIF) Crespi Boulevard Drainage Improvements Upcoming (CMB PVVD) 411"1 NE 79 Street Roadway Project from east of Upcoming North Bayshore Drive to Bay Drive West (FDOT) ,,W 515151 4 0,/5011,1 :1 t,149th St , Lakeve.Dr , , itW47,, 1 W4610 St I i I I'et,45th st II ,47 I s 1 ,eg 4. 40thSt ,,,,,,,se,. W 34111 St j 35d si W 3IstSt ' ct 27,, 111111/ 'f, IMO t v-) lils........ ..7:\,_ Ntir":79::MBuE:::111 si /1- .4 - --A , 1.9 ,b.ektV.r a..1. 4i 0 i 1 : , 1 Q ' \ ....") , 1 1 ,"1 1 I i , / 1 ,j "'Tull Isrstlir F I 1 - 2 1 , aos f, 121141 ' llth St / I .., .4 n / a E 4 i i ftie ) "1 Rh. 4 / =i7s.ITTA: I ------,,-„--,, 4,-- p; 3,ds,,. '''': --,------ .c'N \14 r cb I 1.kr st I T IL e 1,* 44.. -6. / .s, I \- 1 Ilkoliftwammemimmismummennismumnimmvammummimemiummusimmimalessiiiimie 0 Office: 305.573.0089 JAM. AIMS h1/4 4700 Biscayne Boulevard, 4.4. Fax: 305.328.6696 wow ,,,,,, www.iscprgroup.com Suite#403, Miami, FL 33137 %�� / / / /�%j// ///ice /j� �!�/% � ii /i /i// ice / / / iii- / ,9 'I A Proac ei:- -- -- ----- -- -,, ,_.,-- -,_ - - ,,,„,„ . • , ,,, u �Ongoi & Vómin - P r a m/ '% =,i///%- i % � /% /� 3: Approach & Methodology. . , Ongoing & Upcoming Pr INFINITE SOURCE COMMUNICATIONS GROUP m South Beach 'T South StPotterOr.._. SSA St Bab St 83rd si Projects Status 02U9 0y Ge•.eiaid Rt 0�791d 9 S West Avenue Pump Station at 14 Street(FDOT) Ongoing Z < � Coy"Rd a 2j;; 7.9 1 z �tttt•51 ,� Alton Road/S.R.907,from 5 Street to N ism" Ongoing ey�r a Michigan Avenue Drainage Improvements & Far MS SI .3 73AI Flexible Pavement Reconstruction(FDOT) �,` rmd s a S " West Avenue Improvements from 5 Street Ongoing o ,, , i g -L3leisot ''',6",s,. m�; to 8 Street(CMB PWD) 4 I 5. s -y °Bamtxa Alton Road/West Avenue Pump Station, at Ongoing �U % o" the intersection of 6 Street and West Avenue a (CMB PWD) West Avenue Pump Station at 10 Street(FDOT) Ongoing \West Avenue Neighborhood Improvements Ongoing' 1 - Phase I (CMB PWD) i Venetian Islands ROW Improvements(CMB CIP) Ongoing i, Venetian Bridges(MDC) Ongoing ° .51st St 1-395 Aesthetic renovations to E/W Upcoming s W st ,,49,,,s;„49,,,s;„49,,,s; f° p pcoming 49t and Reconstruction (FDOT) h late...” a F tvarma *W469s7 Palm and Hibiscus Islands Neighborhood U comn m Improvements(CMB CIP) Upcoming ,,,-i m d a.W4sms, First Street Improvements from Alton Road ! Upcoming �� m to Washington Avenue(CMB PWD) -,f,, ,, ,,, ,t Bt ArtNr Godfrey. adm sl 54" Sanitary Sewer Force Main Upgrade from Upcoming 'i W, ° "' Washington Avenue and South Pointe Drive ' 1,'. ,Am. , 3W,, A/3Ist St north to Euclid Avenue and 3 Street, north a dh s, lb.to 11 Street and west to Flamingo Park area. 4,,N7.0,sa _ z (CMB PWD) gr 0. i,,,,_ ,, 4 Nbtn9 f s .. . 4 24th St 6 Street Improvements from West Avenue ! Upcoming to Alton Road(CMB PWD) is, a Street Improvements 10 Street(CMB PWD) Upcoming - a„r, „ vs* p p 9 _ Street Improvements 14 Street(CMB PWD) ! Upcoming Q F f ' � >fia 1- WestAvenue Bridge Improvements(CMB PWD) ! Upcoming ;' �'e�1.,€I '°"' ; _ 1411 I i West Avenue Neighborhood Improvements I Upcoming '`` "� a - Phase II (CMB PWD) `� ` � ""' 7111 e1 �,`�,y` ,\__,.,. --, 70181 Venetian Way at Belle Isle Drainage and j Upcoming ',.. ~`.a47,ye,,`., , ' 4 I 1,,,'t i Water Main Improvements(CMB PWD) -,--_ i mat 1 I t.`, 7: ee 1 01171 / Convention Center Pump Stations(CMB PWD) ! Upcoming _ I '-'2 .____, ..., s�e'i?' t Convention Center Renovations(CMB) Upcoming ` ` „a ';.-'\''' \ 7' E ._ 44.4 \\ 0polbp ,, f' ~ Office: 305.573.0089 MU n 4700 Biscayne Boulevard, inj Fax: 305.328.6696 'TF www.iscprgroup.com Suite#403, Miami, FL 33137 3: Approach & Methodology - General Comrni.rnications Plan for PlOINS SOU GROUP PRE-CONSTRUCTION PLAN I Public Information Initiatives Schedule Develop a public information/liaison program and initial plan, also known as PIP: The PIO will conduct extensive research on the municipality and local community throughout the project limits, review project plans and generate a detailed outreach plan based on the potential impacts that were determined during the initial project research. Additional information associated to the project will be gathered,such as adjacent projects/developments, key stakeholders'contact information,special events calendar, Approximately religious holidays, past community outreach activities, mass transit impacts, traffic flow 1 to 3 months impacts, residential and commercial access,vehicular movement and pedestrian access, before start date and solutions to these potential impacts to the community.This plan will be used as a guide to notify and coordinate any required meetings or outreach with the affected stakeholders prior to and throughout the duration of the project. This is a living document and will be updated as needed throughout the life of the project. Additionally, protocols will be included in the PIP for communicating internally, externally and with other CMB departments. Develop database of key stakeholders, impacted community members and project team members: Prior to the project commencing, a database will be created containing all pertinent Approximately contact information(phone and email) and specific details regarding particular properties 1 to 3 months with respect to potential access, right-of-way issues, and delivery schedules.This database prior to start date will be used for weekly project updates, emergency contact information, and special coordination prior to and throughout construction. In addition,this database will be maintained and updated throughout the duration of the project. Produce written collaterals and project website project page: ISC will develop initial Collaterals such as the project fact sheet, press releases, notification letters, project presentations at least three weeks prior to the construction start date and as deemed necessary throughout the project.These materials will be distributed to the public and media via door-to-door distributions, mass emails, mailers, community meetings and Approximately websites prior to work commencing.These collateral materials may also be uploaded to 1 month prior E-Builder when requested. to start date In addition, a project page will be created and maintained by the PIO through the Planned Progress website.This page will have the project details, lane closures, anticipated work schedules, contact information and additional pertinent details regarding the project. ISC currently holds permissions to upload and maintain all project details. Ofi�.,ce: O� // f 4# � % \, 0 Bisca Bou levard, Fax:305. 28 ff i ,,,� w�iscprgroup com � uite#403 Miami, FL 33137 37 � �� %� � i%� ,%/ iii iii/ ` %% ,/%�y� /// y %O�� /, / - / z-, - �,-/i / j i im �� - i%/ %�,/:a //i� j/ //�i/: �� ,, i/�i, - v .,.. 3: Approach & Methodology General Communications Plan for PIO INFINITE SOURCE COMMUNICATIONS GROUP PRE-CONSTRUCTION PLAN Public Information Initiatives Schedule Attend pre-construction meeting: The PIO along with the construction project team will attend the pre-construction Approximately meeting with all respective agencies to ensure proper coordination takes place with City 1 month prior departments and other participating agencies.The PIO will be introduced as the main to start date point of contact for all public inquiries and ensure the project notification signs are properly installed on-site prior to the work commencing. Coordinate and attend construction kick-off meeting and/or groundbreaking Ceremony: The PIO along with the construction project team will coordinate and execute a community Pre-Construction Kickoff Public Meeting prior to the project commencing, as well as a Approximately Groundbreaking Ceremony, at the request of the City.A project presentation will be 1 month prior presented to attendees outlining the proposed improvements, project sequences, project to start date phases, potential impacts, contact information, etc. in accordance with Federal Highway Administration (FHWA)Title VI requirements.The ceremony will include refreshments, speeches and talking points to inaugurate the project. Conduct initial project walkthrough and neighborhood introduction: The PIO along with the Project Contractor will conduct an initial project walkthrough and neighborhood introduction where project fact sheets with detailed information Approximately will be distributed door-to-door to the community throughout the project limits. 2 weeks prior The PIO will be present to communicate that he/she is the direct point of contact during to start date the project.The Project Contractor may be present to answer any technical questions the residents/stakeholders might have. Office:305.573.0089 ;;, /1 4700 Biscayne Boulevard, Fax:305.328.6696 1,417 www.iscprgroup.com Sue#403,Miami, FL 33137 5,-=_ -_ ,-, -,-==------- _--='--_-_ / -,1 w , , T logy f, ,, 3: Approach *v.. metho _____,,,,- _-, n e ra l Communications�IIi Plan for PlO INFINITE 54URCE COMMUNICATIONS GROUP ONGOING CONSTRUCTION PLAN Public Information Initiatives Schedule Maintain direct communication with project management and community: The PIO will maintain daily correspondence via phone and e-mail with the Project Manager to determine and report any project updates, issues and/or changes to the project schedule. In addition, attend weekly progress meetings to report any recent issues and receive up to date project information.Two week look-ahead if possible. Submit weekly project updates/alerts/maps/coordination letters: The PIO will distribute updates, project maps, alerts and coordinated letters weekly, or as needed,to the affected area during each phase of construction via email, door-to-door Weekly distribution, phone calls and website updates. y , p p Submit Tuesday MOT report to CMB: The PIO will be responsible for following up with the project team to generate a weekly Maintenance of Traffic(MOT) report to be uploaded to the City GIS system. Maintain routine correspondence with all stakeholders: The PIO is required to be on call 24 hours a day,7 days a week to respond immediately to any inquiries from the public. Routine project updates and construction alerts will be distributed via door-to-door, mass mailers, phone calls and media releases. Attend monthly PIO coordination meeting: Every month PWD and CIP host a construction coordination meeting to discuss upcoming and ongoing projects within the CMB.A number of these projects are being built by other agencies. ISC PlOs and representatives from the different agencies attend the meeting in order to provide an update on the projects and ensure all schedules, events and MOT are coordinated accordingly. Monthly Submission stakeholder databases to CIP Office: ISC will continue to comply with CIP's request for all PlOs to submit project stakeholder databases on a monthly basis.This effort allows CIP and the Communications Department to make use of neighborhood contacts for ongoing project updates related to construction. Coordinate and attend field meetings regarding construction related issues: Coordination with City representatives will take place on activities that require authorizations/releases to be provided to affected stakeholders. The PIO will schedule meetings and/or walkthroughs with individual affected Approximately stakeholders/representatives(including city representatives, property owners and residents 2 weeks prior affected by the proposed construction)to review proposed installation procedures, address to specific work stakeholder concerns, establish a general understanding as to what to expect before, or as deemed during and after construction. In addition, the PIO will conduct follow-up with stakeholders necessary on any required warranty work and/or complaint resolution that may result from the work until resolved by the contractor prior to during and after the project is completed. Coordination includes but it not limited to: license agreements,encroachments, parking, deliveries, mail drop-off/pickup, utility connections/abandonments, and access. ail, %� � 0 Office: 305.573.0089 <` Vii,, 4700 Biscayne Boulevard, Fax: 305.328.6696 = ".'�"�' www.iscprgroup.com Suite#403, Miami, FL 33137 0 ,6 3: Approach & Methodology General Communications Plan for PIO INMATE TIONS SOURCE COMMUNICA GROUP ONGOING CONSTRUCTION PLAN Public Information Initiatives Schedule Coordinate special events, religious holidays and special needs: Responsibilities will include maintaining and updating a calendar of special events and religious holidays that could potentially be impacted by the proposed improvements. Approximately The PIO will coordinate directly with the agency responsible for the special event to ensure 1 to 2 weeks proper clean-up, suspension of activities and/or proper access is executed before the time prior to the event of the event. or as deemed Additionally, the PIO is responsible for coordinating special accommodations such as necessary handicapped accommodations for any affected constituent throughout the project. Proper coordination to shall be coordination by the PIO and City Project Manager/PIS accordingly. Respond and resolve all public inquiries in a timely manner: The PIO will strictly implement the 24/72 rule;where he/she must respond to a PIO inquiry or issue within 24 hours.Thereafter,the PIO has to resolve and closeout the issue within Throughout 72 hours unless otherwise determined by CMB Officials and/or Project Management/PIS. the project The PIO will also schedule and attend field meetings with stakeholders as deemed necessary. Adjacent project coordination: The PIO will maintain list of ongoing and upcoming adjacent infrastructure projects and new Throughout developments from both private and public agencies to ensure MOT and schedules do not the project conflict with the project improvements.The PIO will coordinate in the field, and as necessary with all parties. Reduce public inquiries and complaint calls and e-mails: The PIO will conduct routine field reviews to ensure project personnel is executing proper Weekly, MOT, maintaining pedestrian access, reducing the amount of dust and debris, and staging Throughout equipment safely. In addition, maintain a close working relationship with the CMB Project the project Manager and Contractor to determine any new changes to the project schedule and sequentially notify the stakeholders. Document all public correspondence: Call logs and issue logs will be generated and updated on a daily basis. Copies of meeting Throughout minutes will be provided to project personnel for their records after every field meeting. the project In addition, all documentation will be filed in the Public Information Project Folder. This will be used as back up information for potential issues. Office:305.573.0089 ••' �' '� % el 4700 Biscayne Boulevard, ai,Fax:305.328.6696 ')."" www.iscprgroup.com Suite#403, Miami, FL 33137 _.._._....�'. . Approach & Methodology --- • General Communications r P10 INl1NITESOURCE COMMUNICATIONS.GROUP POST CONSTRUCTION PLAN Public Information Initiatives Schedule Close out pending issues and notify public about project completion: Approximately The PIO will be responsible for filtering in and responding to all incoming calls, emails 1 to 2 months and complaints post completion of the project.A project announcement will be distributed post completion to notify the community that work is completed. Evaluate overall public information initiatives: Approximately The PIO will collect any media coverage, review call logs and report any outstanding issues 1 to 2 months on a monthly basis to project personnel. In addition,the PIO will evaluate the overall public post completion information outreach plan and effectiveness by conducting customer satisfaction surveys. Electronic Project Folder: We will develop and submit an electronic project folder to the team and CMB.This will Approximately include archives of all PIO related materials, such as project collaterals, meeting minutes, 1 to 2 months presentations, databases,damage claims, signed agreements, project images and any other p g ' g g ' p � g y post completion pertinent information related to community outreach.This can also be used in the future for any public information requests and general project inquiries. Crisis Management and Elected Official Correspondence As part of the initial outreach plan,the PIO will be Furthermore, ISC is aware of the guidelines for fielding responsible for assessing any crisis issues during inquiries and forwarding correspondents that include construction.A Crisis Management Plan will be media and elected officials.We understand the implemented to prepare for any unforeseen commitment CMB makes to serving its residents and circumstances. Potential crisis issues include but are not ISC intends to uphold the established communication limited to: death or injury on the job site; negative media protocols at all times. coverage on roadway construction with respect to project activities, estimated funding or project outcome. e 7 Biscayne Boulevard, Fax. 403, 33137 %i/ / %/jam//% �� .,: ,. ..-:,�%%ice i!�. ,// %j��/ice/�/iii::. 3. Approach & Methodology Understanding C Methods [MIME r l Design-Bid-Build Design-bid-build projects are conducted in three The third phase is the build phase. During this phase consecutive phases. The first phase being the design the selected contractor will apply for all necessary phase were the owner acquires the services of a permits,submit shop drawings/material cut sheets for design/engineering firm to produce project plans and approval, finalize the construction schedule, update specifications that will be later used throughout the the construction schedule as necessary, provide bidding and construction phase.The engineering firm subcontractors and suppliers with contracts/purchase will also handle any necessary permitting required during orders, and finalize any other activities necessary design and attend public meetings in order to inform the to construct the project. community of the proposed improvements/design. During the build phase the design/engineering firm The second phase is the bidding phase.At this point the from the first phase will be responsible for answering all owner publicly advertises the bid package or Request questions in reference to the design or specifications for Proposal (RFP)to encourage contractors to provide submitted by the contractor via a Request for Information information demonstrating their competency and submit (RFI).The design firm may oversee the construction a proposed price to build the project as required by to assure the contractor is following the project plans, the plans and specifications created during the design specifications and the contract as required. phase.The owner will select one contractor from multiple proposers based on pricing, experience, proposed construction schedule or a combination of all. Advantages: Disadvantages: • Provides the client/municipality with more control of • Due to the multiple phases this method is not the design since all material specifications and the convenient if the improvements must be performed design are finalized before the procurement process and completed promptly.The design must be completed before the project is solicited therefore •This method allows the client/municipality to have a prolonging the commencement of construction. better foresight as to what the possible project cost may be before the bid is publicly advertised • The owner faces the risk of more change orders and claims since the owner provided the design • Provides sufficient time to gather community input and apply to the design if needed • More costly construction since there was no input from the contractor concerning materials and means and methods. • Coordination with multiple teams in order to resolve issues vim - iiy i i lid//y j Office:305.573.0089 �ir".iI' 4700 Biscayne Boulevard, N kJ Fax: 305.328.6696 �.. www.iscprgroup.com 5uite#403,Miami,FL 33137 -4*D / %%//��/ �/ / --- % o; == % /" ::.: �/iii / , ,////j // ,/,/ -,/ t_,,i,VWf - %- ,i - ;1 -z--e ---fygy W -,- A / -x ------ -%-, ,,i,= -- ---44L_---=.=-- -" ,R A 4.h-..dr. / *'*%'7;' ‘ -= -- -- -""" "-- tf<rrearociviviet, %., !NERVE SOURCE �* 2 %%//jam/ %/�'%%j ii/%, COMMUNICATIONS GROUP 5/ �� i � , i/% /%mil / Design-Build Similar to the Design-Bid-Build method the owner publicly Owner advertises the solicitation. Unlike the Design-Bid-Build method, the owner is requesting the services of one team to both design and build the project.Through this method the owner contracts a Design-Build team which may consist of a joint venture of a contractor and a designer, a contractor with a designer as a sub-consultant, a design firm with a / , � Design-Builder>/ contractor as a subcontractor or a firm with the ability 1 i 7 � to both design and build the project.The selection of the ,� ' - , winning Design-Build team is typically done in two steps. =! �� , During the first step the proposing teams will provide the information requested by a Request for Qualification (RFQ). ;, "I The teams will provide extensive information regarding their ,/ A qualifications, past experience,technical information and Engineer t proposed construction schedule. The owner will then narrow down/short list a number of teams and provide them with a RFP.The short listed teams will then provide a proposed 1 y price. Final selection will be based on a combination of qualifications, approach and pricing. A 4- - i Like the Design-Bid-Build method there are advantages ' and disadvantages for owners. Below you will find both the advantages and disadvantages related to the Design-Build method. ............... w Advantages: Disadvantages: •This project method is more accelerated therefore • Owner must be quick when providing answers to RFIs construction can begin sooner since this project method is more accelerated. Delays in responding to RFI can potentially delay design, • Issues with design and construction can be resolved construction and ultimately the completion date quicker and easier since both are the responsibility of one team • Less opportunity for owners input in the design • Possibility of negotiating a Guaranteed Maximum • Less time to compile community input and apply Price (GMP) to the design • Potential of more cost effective design with construction input being available at time of design • Change orders are typically only due to change of scope or addition to scope g ,, % " %%----,-------0=-_,-,,- /, /,- /ice / / // / /////:, � % /!. /ice '� �� a/////�// //y��// ��i �/��/�� ,�i 3 3 Approach & Methodology Understanding Construction Project Methods COMMUNICATIONS SOURCE Construction Management at Risk (CMR) Similar to the Design-Bid-Build system, the CMR acts as a general contractor during the construction of the project. The CMR is responsible for the construction performance and guarantees the project completion b a set date at a g P 1 p Y negotiated price.With this project method the CMR also provides the owner with management assistance before the construction begins. The CMR provides the owner advice on scheduling, budget and construction during the planning and design phases. In addition,the CMR method provides the opportunity to begin construction before the design is completed. The CMR can have subcontractors begin a portion of the work 3 with an approved design while the design of unrelated work is being finalized.With this project method,the owner and CMR may negotiate a GMP based on a partial design,which includes the CMR's cost estimate to finalize the design. Furthermore, CMR may allow performance specifications or reduced specifications to be used, since the CMR's input can lead to early agreement on preferred materials, equipment types and other. Advantages: Disadvantages: • Early input from CMR will maximize agreement •Tensions may be created when the CMR takes on of preferred materials, equipment and other the role from construction manager to the general construction aspects contractor as the CMR is in the "at-risk" position during construction since issues concerning • Provides the owner with the opportunity to construction quality, design, schedule and budget incorporate a contractor's perspective and input may present themselves in the planning and design phases " mama-••••I•• 'mom••■• •" " "" """ I • • I ter►. Office:305.573.0089 ang A„‘44, 4700 Biscayne Boulevard, • Fax:305.328.6696 I..` www.iscprgroup.com Suit 403,Miami, FL 33137 ' 3: Approach & Methodology Understanding Construction Project Methods INFINITE rSOURCE Public Private Partnership (P3 or PPP) Public Private Partnership(P3) is the project method where a public entity teams up with a private entity to deliver public infrastructure. In the most typical of P3s,the private entity will include a design-build team, a maintenance firm, and a lending firm. The design, building, financing, maintaining and/or operating of the facility will be done by the entity for a set time.They must meet a specified performance criteria in exchange for lease payments or some other compensation.The facility is turned over _ — .�` .41 mil mom to the public entity at the end of the specified time. - ..4 Advantages: • Seeks different sources of revenue and funding to close a funding gap • Private sector bares the risk • No need for capital budget allocations allowing accelerated construction starting time •Allows for private-sector efficiencies and innovations in construction, scheduling, and financing Disadvantages: •The proposal process can be very expensive • Executing a P3 project may require a high level of expertise ! %%." %�/ i,/iii /i Now i {}s wp may / / Create a page on the City 43414.0...---t. 1 it On mne wer�..o�oe.awaaw y �/ j ,// jam/�i/ =� Set'-sfM '41 F j � /�� --= «�--M--- - -'-*-4;41,Discuss the differences at Pre-Cbnst .,' Provide information to HOAs to dts r` ;, ` ltt =rMw alt Nef er � •Discuss scuss and provide information at Office: 305.573.0089 fir 4700 Biscayne Boulevard, Fax:305.328.6696��'�"' www.iseprgroup.c€�m Suite#403, Miami, FL 33137 �, 3: Approach & Methodology Cost Effective Methods 1NRNITE SOURCE cOHHUWCATIONS GROUP The ISC team is dedicated to offering the best possible service to CMB. ISC will work with CMB upon contract inception to establish a detailed plan for approved methods, with established milestones and launch dates, so the day-to-day contract coordination remains consistent with current guidelines.We will continue to monitor our plan and update innovative tactics throughout the life of the contract. Our team recognizes the importance of stepping into the future, with a combination of traditional and cutting-edge methods. PLANNING Pre-public involvement plan surveys and project manager interviews As part of the PIP research prior to each project, we will develop a criteria form for surveying the project and identifying core demographics and stakeholders in the area, performing outreach and determining the best method for communicating. Focusing on key outreach methods that will increase feedback can help us save time and money. Alternately, surveys can be used during the life of the project, both in person and online, as a cost-effective and quick method of gathering data. Plans review with google earth integration Our google earth integration tool will layer a real-time image on top of the design plans. This integration allows the PIO to view the corridor that will be affected by the project, aiding in planning outreach. INTER-OFFICE ACTIVITIES PIO public information consultant directory A dependable and streamlined way to reach out to PIOs working within the City on municipal or other agency projects is implementing a directory of PIOs, including contact information, so if any member of the community has an inquiry, they can easily access the PIO designated in their project zone.This directory should also be streamlined across the City's departments to prevent confusion and to promote internal and external consistency. Agency and stakeholder database In an effort to stay abreast of any staff and organizational changes, a master database of City and other agency staff, elected officials, key stakeholders, HOAs and media can be developed and updated on a monthly basis.This database can be used by all PIO consultants to generate project specific lists with the latest information.This database can also be generated via an online portal for real-time updates. ISC currently maintains an agency database for FDOT and it is used by all PIO consultants, as well as other internal departments. ISC contract administration system Our contract management system is a state of the art project management information system via Smart Sheet that tracks all our service contracts through the life of the contract. It is a cloud based collaborative software tool that can share information and permit users to access and interact with the systems from any computer or mobile device connected to the internet. PIO e-builder access To ensure consistency in messaging among the PIO and the project team, direct access to E-builder would be beneficial as the PIO would be able to store all documents and retrieve any project related information. PIO policy, style guide and template online portal system An online system where PIO consultants and permitted users are able to conveniently retrieve all CMB approved and current templates, project collaterals and a plain language glossary. This feature can be modified or applied to the CMB sharepoint, e-builder or Planned Progress website for all PIO consultants and staff to quickly access information through the internet. Office:305.573.0089 NMI ft 4700 Biscayne Boulevard,F 9 www.isc r rou .com Suite#403 Miami FL 33`137 ax.305.328 6f� b .,.,. p g p , 3: Approach & Methodology • Cost Effective Methods INFINITE SOURCE COMMUNICATIONS GROUP ISC mobile claims tracking system Our claims tracking system is another cloud based information system that provides an online inquiry log and database to post inquiries and track the resolution. Information can be accessed from a smartphone or tablets and new claims can be entered from any location. PIOs are also able to scan a business card to input their information.This feature exists on ISC's 75 Express Managed Lanes project website. Design-Build criteria package support With our extensive PIO expertise and knowledge of the CMB master plan, the ISC Team can provide assistance, under this contract, to support CMB when evaluating and developing the Public Information Scope for Design-Build Criteria Packages. Our past experience can support the City and FHWA's audit of projects' public involvement,facilitating the letting process to the Design-Build Phases and overall budgets. Internship program The ISC team encourages providing opportunities to students in the field of communication. Establishing an internship program will raise awareness about the benefits of a career in transportation public outreach.This can also reduce labor cost by offering tasks to the student in exchange for school credit. COLLATERAL DEVELOPMENT Postcard Quick, easy and colorful project postcards have been proven to grasp the community's attention. By mass printing double sided post cards such as detour information, a design projects scope of work or public meeting notices this cuts costs by eliminating the use of copies,envelopes and letterheads. QR codes A QR code,which resembles a modern barcode that the public can use their smart devices to access, placed on fact sheet, press releases, banner ads and other collaterals.The QR code can lead to project fact sheets on the Planned Progress website with all relevant project information, including how to sign up for project updates. It is easy to implement and free of charge. Visitor construction guides Miami-Dade County generates over$23.8 billion in revenue from domestic and foreign visitors and CMB receives nearly half of all annual overnight visitors. ISC proposes to develop a general construction guide to getting around the beach. This can inform tourists of the areas under construction and how to navigate the City. ISC utilized this tactic on the Alton Road Reconstruction Project, generated a brochure in five different languages and disseminated this information to all hotel concierges, businesses, car rental facilities and key locations citywide. 0 Office:305.573.0089 411;;, fir 4700 Biscayne Boulevard, Fax:305.328.6696 TV" www.iscprgroup.com Suite#403,Miami,FL 33137 3: Approach Methodology Additional C Methods MINIM SOURCE COMMUNICATIONS GROUP GoCam Videos and Drone Technology The use of this cost efficient recording device, GoCam and drone video technology allows a PIO or engineer to attach a video unit to their vehicle and drive the project limits, as well as capture aerial footage of before and after improvements. ISC Graphic and Website Staff are certified Drone Flight Specialists with knowledge on air traffic control restrictions and policies. Project Video Development and PSAs By enhancing the visual presence of each project, we are able to inform the public on project information and safety messages, as well as drive visitors to the Planned Progress and CMB website, as well as increase viewers on the CMB YouTube Channel. Recent videos include the Alton Road Traffic Alert, http:// v'1sPv ,e:_* ae.c3 /':va`,ch?v=Qy-xzfN'igE AGENCY AND STAKEHOLDER COORDINATION Partnerships The ISC team will actively seek out key stakeholder partners within County, City and regional agencies, Chambers of Commerce, Homeowners Associations(HOA's) and other civic groups and businesses. Our goal in this method is to increase distribution impressions and encourage partners to increase distribution of construction related information through their established communication channels, websites, bulletin boards, social media accounts and newsletters. Materials will be provided digitally to save costs, unless print methods are required to meet a target audience. Corridor Advisory Committees (CAC) Establishing key ambassadors as part of a CAC, will aid in performing specific tasks for the project. Members include . elected and appointed officials of local agencies with regulatory responsibility or stakeholders that have a strong interest in the project. A major benefit of utilizing a task force or CAC is the ability to resolve an impasse or controversial issue. A representative task force with a high degree of credibility in the community is likely to make decisions that will result in broad support from the majority of the project stakeholderse. Media Allies Through the utilization of our key media partners such as, Miami Beach Radio/MBTV, Community Newspapers,ABC Channel 10, and the Miami Herald,the ISC team has been able to get essential project information published through local media reaching greater audiences. Positive media coverage is at no additional cost and has a strong impact. COMMUNITY OUTREACH IN THE FIELD Pop-Up Outreach Events Relative to the typical Public Meeting or Workshop,this focused effort is a way to engage in outreach with a specific group of stakeholders, which includes table displays, and canvassing at key locations or businesses. This has been proven to be effective by reducing costs and duplication of efforts. Commission Meeting Presentations Targeting commission meetings such as those held by the City Commission can be a cost-effective way to distribute and present information to a larger group.We will be able to present information at City council meetings, not only informing the Mayor and Commission, but presenting to constituents who tune in online or via the public access channel. 1111111111"11111111111111111111111""11.1111.1"1111111■ 0"1111.1.111.1.1.11"111.1.111111"11111111111.1111111111111111111111111111.111aulluNir Office:305.573.0089 4700 Biscayne Boulevard, MIR& gi Fax:305.328.6696 64,1 www.iscprgroup.com Suite#403,Miami,FL 33137 . . '� `--\y-- �:, .� �.__,�.� ` --L 'fi'r_: E ! ._, U ti"--v. L.:D �9 _..ti� _ - ..`,2L. _.,...i _._-- C.h.__„Lvi.. t a�cY.§,CJG J Newspaper and Utility Bill Inserts Newspaper and utility bill inserts effectively reach large numbers in the community who have an interest in activity in specific communities. The ISC team carefully approaches this effort, which is targeted towards residents who have a vested interest in the project. Utility bill inserts can also be effectively used to reach property-owning stakeholders who will be directly impacted by a project,which is of particular import in Miami Beach, where there is a very large transient and tourist population. Freebee Cars ` '`K' ;�t% ISC will also utilize its relationship with a local, mobile taxi marketing service -` ` �4G Yyk° . c ` k i'y� called Freebee to further disseminate the information across the City. The . E 4 ' f' .` _.__�' ,- Planned taxi service is compliant with GREEN standards and uses electric vehicles and ! ' •=- 1 other environmentally friendly technology to market messages. Freebee is ., = . also experienced with working with various clients across the county. f `tp r.,,,' . Outdoor Advertising .,. I --_ Capitalizing on City buildings, open spaces, sidewalks and mass transit . _: -'.7- l jam• S- '.!'.. . ; Jr MAV BEACH4.. adverting spaces can assist CMB with disseminating important messages .vv�.rr s alarm idprigress con,./ - about upcoming detours and roadway projects. With the aid of the City's L_ ;, _ unused advertising spaces, this could be a cost effective way to enhance `� ��1 the message to the masses. _+�� x".'.."T r'g.__t; F,:.-- 'ar .1' ....; .sr..i naVrr tYr!'Ffi°er ".' - �!(, ,P:.":t�,.4.' _ 11��." 4 "vandE .;- -'-'—''-'--- --- - . 11' ',immaimt:r„:.,.(-„:.--.., 1:=--;.,--r''. 's°,,,,I,e,'''' .1 " '1:.t''i Y % i'-.. 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'`� 1, . .1 „. ,,, 4.41,•*1.. „,.. .agA.-44., " *- -',-ifs':-:-':-”-''”.-.--, .,- . ft*I4 4,,,,i jtm lot 1 4 prt‘ .mti-I,i,,z Z1XI i ,..,,,,,,,,; „,. ,,,,,:,-2? , =.0.-_,-,-..,:!„,-,..:-,,-..... _,-„,„,:- - , ,._ 4604,, ,. .n „. m invr m— tt , "i;tr' `� iss ,a �f ^i ,' � f l- s'y ,,, oitt ,9, ,, 1 c';f _ �_[� �374,I f�Ili j7 , 4 -,---- 4 4 _,..,?.W71,4"1-:.-,-,,ie--,4:3 Allik—"'.\"-.--k,AWV4, ./..„. 3 ApprcaeIr&1 � Y 1 -1.may <�O gY -,,,,, - .Additional ,. ec e Meth&Is IwNITES w COMMUNITY OUTREACH ONLINE Virtual renderings and interactive maps Design renderings converted into an interactive map, allow the viewer to click on any given location for a simulated view of the anticipated improvements for that area (www.iscprgroup.com/biscayne-map/). Florida Department of Transportation(SR)3/Biscayne Boulevard n' ('etrte-irrl .,;_ from NE 32 Street to NE 38 Street - 1 V FQClTe Interactive Improvements Map `. r3 ' NE 32 ST NE 33 ST NE3 HE 35 ST .. - 1'" - _ 35 T`HN -rs.:�r.a� � .� �- ,.�. rs�is fit' )� �• _ ,�.'." � � 1 , IX114P----- .. .slily .a.z-}� ,/.i+ SA 5/BISCAVNt BLVB- * ! _ ��» i,; tt r 7r F .. _�i�j ' idv_. - ,"3a i . .41 Iti-, ( i., _ NE 32 ST 33 ST IYE 345 N�35 ST NE36 TEHB _ ' t,_-,- . mo" 17.......... ; v. y _ M - "-3 � i�. - . t i Scroll through the map and click on the red pin for additional details in a specific area. Please visit our website for additional information. hEfJrvw.fdatm iamidade.wm( CMB mobile application Promoting the use of the CMB mobile application, integrated with the current website, will allow the community to receive direct project details, traffic alerts, and retrieve any upcoming design project information. CMB website webinar feature We propose implementing a virtual public meeting webinar tool established on the Planned Progress website that will supplement the public meetings required on high-profile projects. iTown meeting This conference style meeting enables the community to participate in a meeting, with only a mobile requirement. This option allows community members who cannot attend the physical location,to opt in and participate. J Office:3©5.573. 4700 Biscayne Boulevard, COP'l Fax:305.328.6696 .,. www.iscprgrotip.com f Su te#403,Mai,FL 33137 3: Approach & Methodology Additional Có !Effective Methods INRNITEr�SOURCE Online banner advertisements Online banner advertisements, on main information websites, online media, I-Heart Radio and community blogs are a viable option for saving costs on print and broadcast advertising, while still reaching a mass group. In previous instances, ISC saved the FDOT significant dollars through media buying negotiations and adding digital advertising that reached thousands of people on the Alton Road Reconstruction Project from 5 Street to Michigan Avenue. Social media interaction The ISC team casts a wider social media net by standardizing the use of all CMB social media accounts(Facebook, Twitter,Youtube), such as posting project information, sharing videos and images of public meetings that can engage the community, and implement new social media tools such as twitter alerts. Also, by thosting social media chat sessions, such as the Mayor Levine's Facebook Discussion session,we can engage online users to provide feedback on upcoming projects that will help enhance their commute. Blogging Partnering with popular bloggers such as transitmiami.com and www.belleisleblog.wordpress.com, will help to maintain and update blog posts with descriptions regarding public meetings, or other material such as graphics, and photos or video about each project. EVALUATION Online public information archives system We develop public information archives and can benefit from having the ability to upload to the backend of the existing Planned Progress website or E-Builder to retrieve project details during the planning and design phase, obtain the Basis of Design Report(BOD), and archive public information records once the project is completed. Eliminating the use of a binder is cost effective and saves space. Customer satisfaction surveys At the end of each project the PIO should conduct a completed project survey that presents the various elements of the performed outreach methods that were executed throughout the life of the project. Online surveys can be distributed to potentially impacted communities and past participants via email or downloaded online via the CMB app or website. Results will be tabulated in both a qualitative and a quantitative format and provided to the CIP Office for review. Consultants alike should be encouraged to meet to discuss the results, best practices and areas of improvement at the request of the client. Office:305.573.0089 pi 470 0 Biscayne Boulevard, Fax:305.328.(696 w rr www.iscprgroup.com Suite#403,Miami, FL 33137 3: Approach & Methodofogy QA/QC ProcéUsed INFINITE SOURCE COMMUNICATIONS GROUP Description of QA/QC Plan to ensure sufficient management and require deliverables. The ISC team knows the importance and benefits that result from maintaining a credible Quality Assurance/Quality Control (QA/QC) Plan. Through our past experiences in working with the City, our team has developed a diverse management program that will be fully employed throughout the life of this contract. In order for this process to be successful, we have gathered a staff of seasoned communicators to help facilitate our plan. It is important for our client to always receive up-to-date material that is easy to read, contains the approved formatting (AP Style) and follows the plain language initiative.As Project Manager, Ms. Diaz will immediately implement an efficient management process ensuring that all collaterals and outreach initiatives completed by the ISC team will undergo an extensive review process. Our role will be to support the CMB and the CIP Office by serving as an extension of staff and ensuring a seamless transition during all phases of a project. From contract commencement, the ISC team will meet with the CMB office to review all current processes and deliverables to ensure our team is up-to-date on the latest protocols in place. This will ensure that all collaterals developed match the stringent requirements of the City and will ensure a solid QA/QC process that corresponds with all CMB objectives. Our team believes that to accomplish the QA/QC process and manage this contract successfully, communication is key with both the client, as well as internally within our team. Ms. Diaz will be the main point of contact when dealing with initial contract assignments, contract budgeting and collateral review. Ms. Diaz will be responsible for overseeing the entire team during all project phases to ensure that all materials are completed on time and to the client's expectations as well as its budget. Contractual obligations with ISC are met by conducting internal weekly team conference calls, coordinating a regular meeting schedule with the City of Miami Beach. Developing progress reports and helping to manage upcoming project forecasting, as well as keeping the entire team informed of any new policies and changes to public outreach efforts will also be executed. In addition, each of our trained professionals strive to individually produce high quality and accurate materials on the first draft. QA/QC Process Prior to submitting our collaterals to the City for review and approval, our team's internal QA/QC process will be completed. Once the PIO completes a collateral, he/she is required to review a hard copy personally. Once this is completed, the revised version will be submitted to the ISC PM for review. The ISC PM will then review a hard copy of the document, make any changes necessary, and return the document to the PIO to make any necessary revisions. Revisions will be sent back to the ISC PM for final review before submission to the City. Our additional QA/QC team may also review and approve all collaterals. If the document is written in Spanish or another language, it will undergo a review process by a team member that is fluent in the language in order to ensure the document's accuracy. When the QA/QC team approves the document, it will be submitted to the CMB for review and approval. In our team's past experience, all collaterals are submitted to the CMB project team and PIS for approval before they are disseminated to the public. Office:305.573.0089 Jik 4700 Biscayne Boulevard, ® Fax:305.328.6696 www.iscprgroup.com Suite#403, Miami, FL 33137 \ r C-3' ii;.' __. _ .,,,,,.„„,... „.,,-- 1-„, :---52, ''', /4- _.--,c'.:,-,rc„-. ,---,... ,--.7-: ---- t ,-,- ---',\ - 7.------\-',,,----\\,,,,,•. /72 --:i.'' Li> I'''''s, r 1--''- s,----,)'r '','-', ('-,c,c i\1/1 ("_?' 1 h' ' C.-) 1 --) :'--)y if -,. .---,,,,,\,:\`‘‘,1\--, .'") , 1 ✓ , v v- , ra Why ISC? a • • - A;-, ;: 4., ate e ,1a ,i. ,,,, s 1 n. N. ISC comes equipped with staff that brings established ,- �, ,. # , . .a v. relationships in a wide range of industries. ISC is also �:-a. - _ �„ prepared to handle various tasks presented with quick and - . . 1i 'I.:- /, ' ' effective execution.We are ready to think outside the box to , ''0'.._;•• f. bring innovative ideas to push projects forward. Our team's r' A A dedication and proven performance to the City makes us a i competitive firm for this contract. The City's success is t'* ISC's priority. We always strive to keep the goals of the City as a top . 4.-,-.,,...„. \�-- priority in successfully surpassing contractual needs and ��` P Y Y P g ., - r � . ' providing excellent service to CMB, not only to the agency -' '- g -"`-` i but its community. Our team is ready to continue to support �� Y Y PP CMB on this contract.We are: -1 (/i \ \ , INVOLVED " s We strive to serve as an extension of City staff and keep a 3 , '' steady hand on any changes in policy and the community. ; . " �i `. .P ' / c SKILLED ` We are experienced in providing public outreach services, .,:, _."ig 1 developing creative materials to inform, engage and excite `- - - the community about future improvements. :;Ir`vite:*.Ze • COMMITTED i a . . s�r >* s"f We are committed providing services in a professional y - and ethical manner on time and on budget. - Alt '',.' M . ' ,:r.; : tL 4 ` ' 4, is I I1yIkk1 :::-,. i ,,, _-._.."----- -- _...- ._..-.v- ---'-"'"'""" - n o Ulo c c3. 0gC c3- -7! .ali ` G l��'1 x, 5 a Y ❑ , �_l ��s��_'l1?�ti��ofl o�!7�?:- v17r7 1''�±,,,1"�� v��3� 7""' �� I ��"l �� ,:;,)f;),1�:l�ti��.�. I_�'t��' k, ATTACHMENT D Insurance Client#: 101107 ® INSURANCE ACORDTM CERTIFIC \tTE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 10/27/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Certificate Department Advanced Insurance Underwriters, LLC PHONE 954 416 9780 FAX 954 963 9776 (A/C,No,Ext): (NC,No): 3250 N.29th Ave E-MAIL ESS: certificates @advancedins.com Hollywood, FL 33020 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Mount Vernon Fire Insurance Co. 26522 INSURED INSURER B:Commerce and Industry Insurance 19410 Infinite Source Communications Group LLC INSURER C:Technology Insurance Company 42376 7270 NW 12th Street Suite 300 INSURER D:Hartford Casualty Insurance Co. 29424 Miami, Florida 33126 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DDY/YYYY) (MM/DDY/YYYY) LIMITS A GENERAL LIABILITY X CX2550706 05/27/2015 05/27/2016 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY PREMISES(Ea RENTED $50,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 _ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $Included POLICY PRO- JECT X LOC $ C AUTOMOBILE LIABILITY X TPP107106300 05/27/2015 05/27/2016 Eaa acct dentSINGLE LIMIT $1,000,000 ANY AUTO BODILY INJURY(Per person) $ X ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS _ X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ _ AUTOS (Per accident) B X UMBRELLA LIAB X OCCUR EBU011237448 05/27/2015 05/27/2016 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED X RETENTION$0 $ D WORKERS COMPENSATION 21 WECAE1533 06/08/2015 01/03/2016 x TO RY Y LI LIMI MI TS OTH- AND EMPLOYERS'LIABILITY TO . ER Y I N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Professional Liab X CX2550706 05/27/2015 05/27/2016 Each Claim $2,000,000 Claims-Made Form Annual Agg. $2,000,000 Prof Ded$2,500 Retro Date 8/23/2011 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) Certificate holder included as additional insured in respects to commercial general liability CERTIFICATE HOLDER CANCELLATION The City of Miami Beach, Florida SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN c/o Insurance Tracking Services ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 20270 Long Beach, CA 90801 AUTHORIZED REPRESENTATIVE .AGil1,24Ca xau dw aseZru u .d, /1 ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S1302328/M1283109 BGM MIAMIBEACH City of Miami Beach, 1755 Meridian Ave, 3rd Floor,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490, Fax:786-394-4010 October 21, 2015 Ms. Monica Diaz Infinite Source Communications Group, LLC 4700 Biscayne Blvd, Suite 403 Miami, FL 33137 Subject: REQUEST FOR QUALIFICATIONS (RFQ) 2015-144-YG PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS Dear Ms. Diaz: This letter shall serve as notification that the Mayor and City Commission, at its September 2, 2015 meeting, approved a recommendation to award a contract to Infinite Source Communications Group, LLC., for Public Information Outreach Services on Right of Way and Facilities Construction Projects pursuant to the above referenced RFQ. The purpose of this letter is to inform you that agreements must be executed prior to the issuance of a Consultant Service Order and Purchase Order, which is required for any work to be performed. Included with this correspondence is one(1)agreement book. To complete the execution of the agreements and before proceeding with the issuance of a Notice to Proceed, please provide the following: 1. Signed agreements where indicated("sign here")and have the one(1)copy attested,dated, an Seale• and 2. A certificate of insurance, with limits as indicated in the RFQ, which states the City of Miami Beach is an additional insured. Certificates need to include the following as Certificate Holder: The City of Miami Beach, Florida C/O Insurance Tracking Services, Inc. (ITS) P.O. Box 20270 Long Beach, CA 90801 m iam ibeach(a�instrackinq.com Please return all required documentation to this office within five (5) calendar days. If you have any questions, please contact Ms. Kristy Bada at 305-673-7490, or KristyBada @miamibeachfl.gov. Th.T'� iou, �� i Alex p enis ece Proc ement Director - ;: (110. . • Oss".9