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PSA with Media Relations Group LLC RFQ 2015-144-YG 02o/S-- o2 9/0 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND MEDIA RELATIONS GROUP LLC FOR PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS, PURSUANT TO RFQ 2015-144-YG This Professional Services Agreement ("Agreement") is entered into this 5 day of 1w2015, between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 ("City"), and MEDIA RELATIONS GROUP LLC, a Florida limited liability company, whose address is 18001 Old Cutler Road, Suite 459, Palmetto Bay, Florida 33157 (Consultant). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Consultant, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an independent contractor, and not an agent or employee of the City. Services: All services, work and actions by the Consultant performed or undertaken pursuant to the Agreement. Fee: Amount paid to the Consultant as compensation for Services. Proposal Documents: Proposal Documents shall mean City of Miami Beach RFQ No. 2015-144-YG for Public Information Outreach Services on Right of Way and Facilities Construction Projects, together with all amendments thereto, issued by the City in contemplation of this Agreement (RFQ), and the Consultant's proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an expressed conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the (RFQ); and the Proposal. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139: telephone number (305) 673-7000, Ext. 6515: and fax number(305) 673-7023. SECTION 2 SCOPE OF SERVICES (SERVICES) 2.1 In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide the work and services described in this section, Exhibit "A" hereto (the Services), and as may also be more specifically prescribed in Exhibit B hereto (the Consultant Service Order) issued by the City to Consultant for a particular project. 2.2 Consultant's Services, and any deliverables incident thereto, shall be completed in accordance with the timeline and/or schedule in Exhibit "A" hereto. 2.3 The Services will be commenced by the Consultant upon receipt of a written Consultant Service Order signed by the City Department Director or his/her designee (who shall be the Assistant Director), and the City Manager or his/her designee (who shall be the Assistant City Manager). Consultant shall countersign the Consultant Service Order upon receipt, and return an original signed copy to the City. Once a Consultant Service Order is issued, deliverables to the City will be phased as follows: Design and Pre-Construction Communications — In this phase, a plan is developed delineating how the community will be informed throughout the life of each particular right of way or facility construction project (the "Project"). The community is provided with information regarding design, when the Project is to commence and how stakeholders will be affected. Meetings are held with stakeholders to introduce the Project team and contractor(s) that will be working in the area. Project Information — This phase begins concurrently with construction and is finalized when the Project is substantially complete. Residents, business owners and civic organizations are provided weekly with information relevant to the progress of the work on a regular basis. Meetings are held on an as-needed basis with individual stakeholders or interested groups. The Public Information Officer serves as liaison between residents/stakeholders and the Project team. Post-Construction Communications — In this phase, Project-close out information is sent out to stakeholders informing them that construction has been finalized and providing them with contact information for various owner agencies. The public information officer is also to submit final copies of all tracking documents such as contact databases, issue/resolution lists, encroachment notes, etc. at this time to the City Project team members. 2.4 Consultant shall use its best efforts to maintain a constructive, professional, cooperative working relationship with the City's Project Manager, the City's Contractor, and any and all other individuals and/or firms that have been contracted, or otherwise retained, to perform work on the Project. 2.5 The Consultant shall perform its duties under this Agreement and under a Consultant Service Order, in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all Services required under the Agreement and, specifically under any Consultant Service Order issued to the Consultant by the City (including the Services performed by sub-consultants), within the specified time period and specified cost. The Consultant is responsible for, and shall represent that its work conforms to the City's requirements, as set forth in the Agreement and in any particular Consultant Service Order issued to Consultant by the City. Neither the City's review, approval or acceptance of, nor payment for, any of the Services required under the Agreement shall be construed to relieve the Consultant (or any sub-consultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. With respect to the performance of Services by sub-consultants, the Consultant shall, in approving and accepting such Services, ensure the professional quality, completeness, and coordination of the sub-consultant's Services. 2.6 The Consultant is advised that performance evaluations of the work and/or services rendered throughout this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. Consultant agrees not to divulge, furnish or make available to any third party(ies), any non-public information concerning the Services or the Project, without the prior written consent of the City Manager or her/his designee, unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly subpoenaed. Consultant shall also require its employees and sub-consultants to comply with this subsection. Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any and all such documents and/or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.7 Sub-Consultants: All services provided by sub-consultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall be undertaken and performed pursuant to appropriate written agreements between the Consultant and the sub-consultants, which shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and the sub-consultants. The Consultant shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub- consultants shall be the sole responsibility of Consultant. 2.8 Any change, or substitution of the Consultant's Project manager or public information officer shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be the City's Project manager). Replacement (including reassignment) of an approved project manager or public information officer shall not be made without submitting a resume for the replacement staff person and receiving prior written approval of the City Manager or his designee (i.e. the City Project manager). 2.9 Reimbursable Expenses are an allowance set aside by the City and shall include actual expenditures made by the Consultant in the interest of the Project. Notwithstanding the preceding, any Reimbursable Expenses in excess of $500 must be authorized, in advance, in writing, by the City's Project Manager. Invoices or vouchers for Reimbursable Expenses shall be submitted to the City's Project Manager (along with any supporting receipts and other backup material requested by the City's Project Manager). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Reimbursable Expenses may include, but not be limited to, the following: • Cost of reproduction, courier, postage and handling of collaterals and other project documents (excluding reproductions for the office use of the Consultant and its subconsultants, and courier, postage and handling costs between the Consultant and its sub-consultants) • Costs for reproduction and preparation of graphics for community workshops. 2.10 NOTWITHSTANDING ANYTHING CONTAINED IN THIS SECTION 2, THE CONSULTANT SERVICE ORDER ISSUED BY THE CITY TO CONSULTANT SHALL SPECIFICALLY DELINEATE AND DESCRIBE THE SERVICES TO BE PROVIDED BY CONSULTANT FOR THE PARTICULAR PROJECT (THAT IS THE SUBJECT OF SUCH ORDER). SECTION 3 TERM The term of this Agreement (Term) shall commence upon execution of this Agreement by all parties hereto, and shall have an initial term of three (3) years, with two (2) additional one (1) year renewal options, to be exercised at the City Manager's sole option and discretion, by providing Consultant with written notice of same no less than thirty (30)days prior to the expiration of the initial term. Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines, schedules, dates, and/or performance milestones for completion and delivery of the Services, as same is/are set forth in the timeline and/or schedule referenced in each Consultant Service Order. SECTION 4 FEE 4.1 Consultant's maximum or"Not to Exceed" fee for provision of the Services, or portions thereof, as may be set forth and described in the Consultant Service Order issued for a particular Project, shall be agreed to at the time of service in accordance with the hourly rates set forth in Exhibit "D" attached hereto, and shall be set forth in the Consultant Service Order, in the form attached as Exhibit "B" hereto. 4.2 Approved Additional Services shall be compensated in accordance with the hourly rates set forth in Schedule "D" attached hereto. Any request for payment of Additional Services shall be included with a Consultant payment request. No mark-up shall be allowed on Additional Services (whether sub-contracted or not). Approved Reimbursable Expenses shall be paid in accordance with Section 2.9 herein. Any request for payment of Reimbursable Expenses shall also be included with Consultant's payment request. No mark-up shall be allowed on Reimbursable Expenses. 4.4 INVOICING Upon receipt of an acceptable and approved invoice, payment(s) shall be made within thirty (30) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). Invoices shall include a detailed description of the Services (or portions thereof) provided, following the format outlined in Exhibit "E" hereto (Summary Report of Services Performed). Invoices and support document shall be submitted to the City at the following address: City of Miami Beach [Department Name indicated in the City's Purchase Order] 1700 Convention Center Drive Miami Beach, FL 33139 Attn: [Department Contact indicated in the City's Purchase Order] SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Consultant. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Consultant. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against Consultant. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Consultant agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, its officers, employees, agents, contractors, subcontractors, or any other person or entity acting under Consultant's control or supervision, in connection with, related to, or as a result of the Consultant's performance of the Services pursuant to this Agreement. To that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The parties agree that one percent (1%) of the total compensation to Consultant for performance of the Services under this Agreement is the specific consideration from the City to the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS The Consultant shall maintain and carry in full force during the Term, the following insurance: 1. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statutes Chapter 440; 2. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage; and 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. The insurance must be furnished by insurance companies authorized to do business in the State of Florida. All insurance policies must be issued by companies rated no less than "B" as to management and not less than "Class VI" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All of Consultant's certificates shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy. CERTIFICATE HOLDER MUST READ: The City of Miami Beach, Florida C/O Insurance Tracking Services, Inc. (ITS) P.O. Box 20270 Long Beach, CA 90801 Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior to any work and/or services commencing) and will be kept on file in the Office of the Risk Manager. The City shall have the right to obtain from the Consultant specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverage. The Consultant is also solely responsible for obtaining and submitting all insurance certificates for any sub- consultants. Compliance with the foregoing requirements shall not relieve the Consultant of the liabilities and obligations under this Section or under any other portion of this Agreement. The Consultant shall not commence any work and or services pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. SECTION 7 LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Consultant and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Consultant hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of $10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 [INTENTIONALLY DELETED] SECTION 10 GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Consultant, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manager may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Consultant shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 [INTENTIONALLY DELETETD] 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING Consultant shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this Section, and any attempt to make such assignment(unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 EQUAL EMPLOYMENT OPPORTUNITY In connection with the performance of the Services, the Consultant shall not discriminate against any employee or applicant for employment because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital and familial status, or age. 10.6 CONFLICT OF INTEREST The Consultant herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County Code, and as may be amended from time to time; and by the City of Miami Beach Charter and Code (as same may be amended from time to time); both of which are incorporated by reference herein as if fully set forth herein. The Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirectly, which could conflict in any manner or degree with the performance of the Services. The Consultant further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Consultant. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising there from. 10.7 TRAVEL Any travel in connection with this Agreement must be pre-approved by the City. All travel expenses will be reimbursed in accordance with the requirements of Section 112.061, Florida Statutes. SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the Consultant and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice in writing, all such notices and communications shall be addressed as follows: TO CONSULTANT: Media Relations Group, LLC 18001 Old Cutler Road, Suite 459 Palmetto Bay, FL 33157 Attn: Alicia Gonzalez TO CITY: City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 Attn: City Manager COPIES TO: City of Miami Beach Raul Aguila, City Attorney 1700 Convention Center Drive 4th Floor Miami Beach, FL 33139 Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the day on which personally served, or the day of receipt by either U.S. certified mail or overnight delivery. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 ENTIRETY OF AGREEMENT The City and Consultant agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 12.4 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the definition of"Contractor" as defined in Section 119.0701(1)(a), the Consultant shall: a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service; b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and d) Meet all requirements for retaining public records and transfer to the City, at no City cost, all public records created, received, maintained and/or directly related to the performance of this Agreement that are in possession of the Consultant upon termination of this Agreement. Upon termination of this Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. For purposes of this Article, the term "public records" shall mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. Consultant's failure to comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes shall be a breach of this Agreement. In the event the Consultant does not comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes, the City may, at the City's sole discretion, avail itself of the remedies set forth under this Agreement and available at law. [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: By City ' lerk 401 �� Mayor /: Ni,O ` g * ' CORP ORATED: $ �N is Relations Group, LLC FOR CONSULTANT: � ,: �lyl� p, ATTEST: �� r� . .. • �' s 44141 `,H 9k) 4P By _A- ■ i`r. Secr ary resi- nt, wP ki ,. E //�' s iw A, l � esi de' ' Print Name -rin ame/Title EXHIBITS EXHIBIT A— SCOPE OF SERVICES EXHIBIT B — CONSULTANT SERVICE ORDER EXHIBIT C— CONSULTANT COMPENSATION EXHIBIT D — HOURLY BILLING RATE SCHEDULE EXHIBIT E—SUMMARY REPORT OF SERVICES PERFORMED (SAMPLE) ATTACHMENTS ATTACHMENT A- Resolution, Commission Item Summary, and Commission Memorandum ATTACHMENT B— Request for Qualifications ("RFQ") ATTACHMENT C - Bidder's Response to the RFQ ATTACHMENT D - Insurance APPROVED AS TO FORM & LANGUAGE ac•-Q.tv\- -& FOR EX-LC UTION 0-to -6 City AI. l Date I�. EXHIBIT A SCOPE OF SERVICES This Statement of Work describes and defines activities which may be required by the City for a range of services to include, but not limited to: communications planning and implementation, public relations and community involvement, customer service, general translation and interpreting services, revamping project collaterals, preparation of related media communications and collateral materials, preparation of audio/video presentations, project planning, coordination and implementation, web content development, franchise utility communication, special events coordination, hosting public meetings and other services that may be related. This includes, but is not limited to, those operations necessary for mobilization, the movement of personnel, equipment, supplies, expertise, incidentals, permits, notifications, and fees associated with such notifications, if any. The City shall request consultant services on an as-needed basis. There is no guarantee that any or all of the services described in this RFQ will be assigned during the term of this resulting agreement. Further, the Consultant is providing these services on a non-exclusive basis. The City, at its option, may elect to have any of the services set forth herein performed by other consultants or City staff. DEFINITIONS Consultant(s) The Consultant is the Successful Proposer(s) retained by the City to perform Public Information Outreach Services on Right of Way and Facilities Projects described in this Scope of Services. City The City of Miami Beach Department City Departments, including but not limited to: The Public Works Department and Capital Improvement Projects Office Letter of Authorization A letter issued by the Project Manager(or his/her designee) authorizing the Consultant to commence work on a specific task. Completion due dates and fees are specified in this document. Project Manager The City's staff member(s), manager(s) or consultant(s) with overall responsibility and authority to oversee the Public Information Outreach Services on Right of Way and Facilities Projects in Miami Beach. Task Assignment One or more tasks assigned under this contract in connection with the Public Information Outreach Services on Right of Way and Facilities Projects in the City of Miami Beach. Job Classifications and Descriptions: Project Manager: Primary point of contact with the City's Project Manager (or his/her designee) on overall activities of the contract; ensures contract compliance; manages budgets and invoices; executes special projects and performs QA/QC on all collateral materials. Responsible for entire staff assigned to this contract to include staff supervision and work production. Works with City's Project Manager on streamlining processes and developing cost effective methods of doing business. Public Information Officer (PIO): Serves as liaison between project stakeholders and project team. Acts as the point person for project related information and due to extensive interaction with the City of Miami Beach community, bilingual (English/Spanish) is strongly desired; writes public involvement plans for projects; identifies potential impacts to the public as a result of construction plans; prepares and disseminates collateral materials to the public; develops strategic alliances and partnerships; prepares and presents project information for meetings; coordinates resolution of issues; maintains database of stakeholders; prepares information for updating website; edits website content; performs media responses in writing as needed; coordinates and staffs formal and informal public meetings; arranges field meetings and special events; maintains Home Owner Association (HOA) relations and executes other duties relevant to the position. Graphic Designer: Designs and maintains collateral materials; creates and updates templates and newsletter layouts; depicts project information on maps that serve as visual explanations to stakeholders; performs other duties relevant to the position. Familiarity with municipal governments and/or construction concepts are a plus. CONSULTANT RESPONSIBILITIES Coordination with the City All aspects of each task shall be coordinated through the City's Project Manager (or his/her designee); the City project manager for each project is to be determined at the time a PIO assignment is issued. All authorizations and approvals shall be in writing and executed by the Project Manager (or his/her designee) prior to the commencement of work. City of Miami Beach offices are located at 1700 Convention Center Drive; Miami Beach, Florida, 33139. Services to be provided The following procedures are general for all projects. One or more of them may be necessary depending on the scope of the project. The necessary steps will be identified and a schedule of activities will be established by the City's Project Manager. If the procedural regulations referenced herein are revised or superseded before the services by the CONSULTANT are rendered, compliance with the most up-to-date version and/or amendments/statutes will be required. The CONSULTANT will provide any one or more of the following services as required by the DEPARTMENT. Public Relations, Community Involvement and Customer Service The successful firms may be tasked with the following duties and responsibilities: • Developing public involvement plans • Developing project-related informational materials • Collateral production • Communicating project information and addressing citizen/stakeholder concerns • Preparing related media communications and informational materials • Coordinating emergency communications • Developing presentations and talking points • Planning, organizing and attending special events and meetings • Preparing audio/video presentations • Writing newsletters and feature stories • Translating collateral material developed • Designing and developing templates and graphics informational materials (usually maps that depict project information) • Preparing web content and web copywriting • Developing ads P 9 • Coordinating franchise utility communication • Arranging and documenting field meetings • Stakeholder satisfaction surveys • Coordinating media/special events such as block parties, community meetings, and ribbon cuttings EXHIBIT B CONSULTANT SERVICE ORDER Service Order No. for Public Information Outreach Services on Right of Way and Facilities Construction Projects. TO: DATE: Pursuant to the agreement between the City of Miami Beach and for Public Information Outreach Services on Right of Way and Facilities Construction Projects, you are directed to provide the following services: SCOPE OF SERVICES: Project Name and No: Estimated calendar days to complete this work: days Fee for this Service Order: $ The above fee is a Lump Sum or an Upset Limit (Maximum Amount) (check one). CIP Project Coordinator Date CIP Assistant Director Date Consultant Date CIP Director Date City Manager Date EXHIBIT C CONSULTANT COMPENSATION AGREEMENT BETWEEN CITY OF MIAMI BEACH AND FOR PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS Project Name and No: Scope of Services: Fee for this Service Order: $ Schedule of Payments Public Information Services* $XXXXXXXX Graphic Design Services* $XXXXXXXX Translation Services $XXXXXXXX Quality Assurance/Control Services** $XXXXXXXX Reimbursable Allowance*** $X)UUUUUUC NOTE: These services will be paid in lump sum based on percentage of work complete, or as a not to exceed limit based on actual work performed, as identified in the Consultant Service Order. EXHIBIT D HOURLY BILLING RATE SCHEDULE Public Information Service Hourly Rate Project Manager $110 Public Information Officer $85 Assistant Public Information Officer $55 Graphic Designer $75 Translation Services $65 EXHIBIT E SUMMARY REPORT OF SERVICES PERFORMED (SAMPLE) Plc .ecProgress Summary Report of Services Performed by [company name/logo] Name of Reporting Consultant(s): Project Name: Invoice Period: Percentage of Work Performed: Services Performed Task Number of Hours Per Task Task 1 —Public l nv€a resent Plan Task 2—Project-Related informational Materials Task 3—Communicating?'raged Information Task 4—Media Coordination Task b—Emergency Communications Task 6—Developing Presentations Task 7—Meeting Coordiirbaticn Task 8—.AM Presentations Task 9—Ne;vslegerifeature Stories Task 10-Trarrsllations Task 11 -Graphic Services Other Summary [enter text here to describe work completed by PIO and graphic designer]! ATTACHMENT A Resolution, Commission Item Summary, and Commission Memorandum RESOLUTION NO.. 2015-29109 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2015-144-YG (THE RFQ), FOR PUBLIC INFORMATION OUTREACH (PIO) SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH HML PUBLIC OUTREACH, LLC., INFINITE SOURCE COMMUNICATIONS GROUP, LLC., MEDIA RELATIONS GROUP, LLC., AND QUEST CORPORATION OF AMERICA, INC., TO ESTABLISH A POOL OF CONSULTANTS THAT CAN PROVIDE THE REQUIRED PIO SERVICES ON AN AS NEEDED BASIS; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, Request for Qualifications (RFQ) No. 2015-144-YG for Public Information Outreach Services on Right of Way and Facilities Construction Projects was issued on May 8, 2015, with an opening date of July 14, 2015; and WHEREAS, a pre-proposal conference was held on May 20, 2015; and WHEREAS, the City received four (4) proposals from HML Public Outreach, LLC., Infinite Source Communications Group, LLC., Media Relations Group, LLC., and Quest Corporation of America, Inc; and WHEREAS, on August 11, 2015 an Evaluation Committee appointed by the City Manager convened to consider all proposals; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information on the scope of services, references, and a copy of the proposal; and engaged in a question and answer session after the presentation of each proposer; and WHEREAS, the Committee was instructed to score and rank the proposals pursuant to the evaluation criteria established in the RFQ; and WHEREAS, the Committee's ranking was as follows: Media Relations Group, LLC, top- ranked; HML Public Outreach, LLC., and Infinite Source Communications Group, LLC., were tied as the second highest ranked firm; and Quest Corporation of America, Inc., fourth highest ranked; and WHEREAS, after reviewing all the submissions and the Evaluation Committee's rankings, the City Manager exercised his due diligence, and is recommending that the Administration be authorized to enter into simultaneous negotiations with the following proposers: Media Relations Group, LLC, HML Public Outreach, LLC., Infinite Source Communications Group, LLC., and Quest Corporation of America, Inc.; to establish a pool of consultants that can provide services to the City on an as needed basis. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals pursuant to Request for Qualifications No. 2015-144-YG (the RFQ), for Public information Outreach (PIO) Services On Right of Way and Facilities Construction Projects; authorizing the Administration to enter into negotiations with Media Relations Group, LLC, HML Public Outreach, LLC., Infinite Source Communications Group, LLC., and Quest Corporation of America, Inc., to establish a pool of consultants that can provide the required PIO Services on an as needed basis; and further authorizing the Mayor and City Clerk to execute Agreements upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this 2. day of Septfahber 2015. ATTEST: • i' f: '�� B E X11 /; R.:ael E. Granath, it • •'Tine, . "or/ * t. ..,Nv ORATE°J s ORP k\ cy) ' / • ' ±.--;<c< APPROVED GU�E FORM &FOR EXECUTION e ?(Vt (15 to City Attorney �° T:\AGENDA120151September\PROCUREMENT\RFQ 2015-144-YG Public Information Outreach Services -Reso.doc COMMISSION ITEM SUMMARY Condensed Title: A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The Recommendation Of The City Manager Pertaining To The Ranking of Proposals Pursuant to Request for Qualifications (RFQ) No. 2015-144-YG for Public Information Outreach Services On Right of Way and Facilities Construction Projects. Key Intended Outcome Supported: Enhance External And Internal Communication From And Within The City Supporting Data (Surveys, Environmental Scan, etc: N/A Item Summary/Recommendation: The Administration issued RFQ 2015-144-YG to seek the proposals from qualified contractors to provide Public Information Outreach Services On Right of Way and Facilities Construction Projects. The RFQ was approved for issuance by the City Commission on May 6, 2015.The RFQ was released on May 8, 2015.A pre-proposal conference to provide information to the proposers submitting a response was held on May 20, 2015. On July 14, 2015, the City received proposals from: HML Public Outreach, LLC; Infinite Source Communications Group, LLC; Media Relations Group, LLC; and Quest Corporation of America, Inc. On August 11, 2015, the Evaluation Committee appointed by the City Manager convened to consider the responsive proposals received.The Committee was instructed to score and rank the sole proposal received pursuant to the evaluation criteria established in the RFQ.The results of the evaluation committee process were presented to the City Manager for his recommendation to the City Commission. After reviewing the submission and the Evaluation Committee's rankings of proposals received,the City Manager recommends that the Mayor and the City Commission, pursuant to RFQ No. 2015- 144-YG, for Public Information Outreach Services On Right of Way and Facilities Construction Projects,authorize the Administration to enter into negotiations with Media Relations Group, LLC, HML Public Outreach, LLC., Infinite Source Communications Group,LLC.,and Quest Corporation of America, Inc., to establish a pool of consultants that can provide services to the City on an as needed basis. Further, the City Manager recommends the Mayor and City Clerk be authorized to execute Agreements upon conclusion of successful negotiations by the Administration. RECOMMENDATION Adopt the resolution. Advisory Board Recommendation: Financial Information: Source of Amount Account Funds: 1 The annual cost associated with the parking attendant services is subject to the funds availability approved through the City's budgeting process OBPI Total Financial Impact Summary: City Clerk's Office Legislative Tracking: Alex Denis, Extension 6641 Sign-Offs: Departm•: t Director Assistan anager City it nager �•►' JL ►' DM A . M • ��. _ ..V. T:IAGENDA120151Se•t- ber1PROCUREMENTIRFQ 2015-144- Public Information Outreach Services - iary.doc ei AGENDA ITEM C 7 MIAMIBEACH DATE 1-01-1S- 41:1- MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members oi the City Co ; ission FROM: Jimmy L. Morales, City Manager DATE: September 2, 2015 SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCE• ING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2015-144-YG (THE RFQ), FOR PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME SUPPORTED Enhance External And Internal Communication From And Within The City FUNDING The annual cost associated with the parking attendant services is subject to the funds availability approved through the City's budgeting process. BACKGROUND Neighborhood right of way improvements, parking lots, parking garages, structural and park facilities, as well as capital renewal and replacement projects are underway in each of the three (3) City districts. The additional activity produced by these projects in turn generates an exponential need for proper and timely notification to the City's stakeholders. Keeping residents, business owners and civic organizations well informed and actively involved is a key factor of the City's ongoing and growing commitment to maintain residents informed at all times. The City's present contract, established pursuant to RFQ 19-11/12 expires October 1, 2015 and all renewal options have been exhausted. Issuance of a new RFQ will enable the City to establish a pool qualified consultants that will serve to facilitate the assignment of these services for all neighborhood and facility projects. RFP PROCESS On May 6, 2015, the City Commission approved to issue the Request for Qualifications (RFQ) No. 2015-144-YG for Public Information Outreach Services on Right of Way and Facilities Construction Projects. On May 8, 2015, the RFQ was issued. A voluntary pre-proposal conference to provide information to the proposers submitting a response was held on May 20, 2015. RFQ responses were due and received on July 14, 2015. The City received a total of four(4) proposals. The City received proposals from the following firms: HML Public Outreach, LLC. Infinite Source Communications Group, LLC. Commission Memorandum—RFQ 2015-144-YG for Public Information Outreach Services on Right of Way and Facilities Construction Projects September 2, 2015 Page 2 Media Relations Group, LLC. Quest Corporation of America, Inc. On July 8, 2015, the City Manager via Letter to Commission (LTC) No. 279-2015 appointed an Evaluation Committee (the "Committee"), consisting of the following individuals: • Diana Fontani, Public Information Specialist, Office of Capital Improvement Projects • Melissa Berthier, Public Information Specialist, Office of Communications • Lynn Bernstein, Sustainability and Outreach Coordinator, Department of Public Works Alternates: • Nannette Rodriguez, Director, Office of Communications • Elizabeth Wheaton, Assistant Building Director, Building Department, Office of the City Manager On August 4, 2015, the City Manager via Letter to Commission (LTC) No. 309-2015, revised the Evaluation Committee (the "Committee"), as follows: • Diana Fontani, Public Information Specialist, Office of Capital Improvement Projects, was unable to participate as an evaluation committee member and was therefore removed. Furthermore, alternates Elizabeth Wheaton, Assistant Building Director, Building Department and Nannette Rodriguez, Director, Office of Communications, were also unable to serve on the evaluation committee. • Margarita Wells, Environmental and Sustainability Specialist, Building Department, Office of the City Manager, was added. • Maria Cerna, Division Director, Office of Capital Improvement Projects was added. The Committee convened on August 11, 2015 to consider proposals received and interview the proposers. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also provided general information on the scope of services, references, and a copy of each proposal. Additionally, the Committee engaged in a question and answer session after the presentation of each proposer. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process resulted in the ranking of proposers as indicated in the table below. .''RFQ#2015=144-YG'„ Public:Information;, •• 'Outreach Services on • Right of Way and— LOW Facllitles Construction: Lynn Melissa Maria Margarita AGGREGATE Bernstein Ranking Berthier Ranking Cema Ranking Wells Ranking TOTALS Rank HML Public Outreach,LLC 97 2 96 1 93 2 95 4 9 2 Infinite Source Communications Group, LLC 96 3 93 3 94 1 98 2 9 2 Media Relations Group, LLC 98 1 95 2 92 3 99 1 7 1 Quest Corporation of America,Inc. 95 4 91 4 90 4 97 3 15 4 Commission Memorandum—RFQ 2015-144-YG for Public Information Outreach Services on Right of Way and Facilities Construction Projects September 2, 2015 Page 3 MANAGER'S DUE DILIGENCE & RECOMMENDATION After reviewing all the submissions and the results of the evaluation process, the City Manager recommends that the Mayor and City Commission authorize the Administration to enter into negotiations with Media Relations Group, LLC, HML Public Outreach, LLC., Infinite Source Communications Group, LLC., and Quest Corporation of America, Inc., to establish a pool of consultants that can provide services to the City on an as needed basis. Further, the City Manager recommends that the Mayor and City Clerk be authorized to execute Agreements upon successful negotiations by the Administration. CONCLUSION The Administration recommends that the Mayor and City Commission approve the resolution accepting the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for Qualifications No. 2015-144-YG (the RFQ), for Public Information Outreach Services on Right of Way and Facilities Construction Projects. JLM/MT/KGB/SF/AD/YG T:I AGENDA■20151September\PROCUREMENT\RFQ 2015-144-YG Public Information Outreach Services -Memo.doc ATTACHMENT B Request for Qualifications ("RFQ") MIAM.i.BEA.CH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 1 REQUEST FOR QUALIFICATIONS NO. 2015-144-YG PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS JULY 1, 2015 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. RFQ• DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00 p.m.., on Tuesday, July 14, 2015, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. ANSWERS TO QUESTIONS RECEIVED FROM PROSPECTIVE PROPOSERS: Q1: We would like to know what the hourly rates on the last contracts were, and the total amount paid to the companies. Al: Please refer to Attachment A in this Addendum. Q2: What projects do you anticipate the new contract will be serving? A2: Please refer to Attachment .B for a list of upcoming projects from our Office of Capital Improvement Projects (CIP) for which services under this RFQ will be required. The City's Public Works Department will also be needing services under this RFQ for the following upcoming projects: Storm Water, and Waste Water Improvement Projects Infrastructure upgrades.around City Hall and the Convention Center Sea Wall Replacement Program over the next 10 years Q3: Could you please provide us with a copy of the sign-in sheet for today's meeting? A3: Please refer to Attachment C in this Addendum. Q4: Please provide the proposals of the firms that were awarded the current contract. Also, please provide electronic copies of the proposals for companies who were not awarded the contract. A4: Please refer to Attachments 1 to 5 in Public Purchase to view copies of the Proposals received under the previous RFQ No. 19-11/12. The firms awarded the current RFP are Infinite Source Communications Group, LLC., Quest Corporation of America, Inc., and Media Relations Group, LLC. 1 Q5: Can a subcontractor of the prime consultant participate in more than one team? A5: No. Q6: Can the City provide the project list for which we will need to provide services to? A6: Please refer to the answer written for Question #2 in this Addendum. Q7: Can the City provide the different software, interfaces and programs from which we will be able to obtain information from? A7: Programs pertaining to public outreach regularly used by the City of Miami Beach are as follows: Microsoft Office Suite, Adobe products, particularly InDesign and Illustrator; Outlook, Constant Contact, eBuilder, flickr, web content tools, GIS and social media. Regular sources of information include: meetings with project team and stakeholders, field visits, etc. Proposer is also encouraged to suggest innovative ways to accomplish tasks given. Q8: Will the Electronic Outreach be through the existing website of the City, or we need to create a new one? A8: Electronic outreach is not currently done through the Office of Capital Improvement Projects' (CIP) website (mbplannedprogress.com); weekly updates and construction advisories are sent via email blasts to stakeholders. Selected proposer(s) will not be creating a new website under this RFQ, but will be required to enter information and/or update content on CIP's website. Q9: On page 12—Tab 3 you refer to InDesign collateral templates, do we need to use this? A9: Yes, our templates for collaterals are in InDesign. Please refer to Attachment D in this addendum. Q10: Who will cover the cost of activities, press conferences, rental of equipment, chair, tables, for the require activities? A10: Usually events are hosted at City facilities and any necessary supplies are or equipment is provided by the City. If a proposer is asked to purchase items for a public meeting or special event, the firm will be required to submit documentation/receipts for reimbursement. Q11: If in instances we need to bring people from out of state, will the City reimburse the related costs? All: Public Information Services are expected to be performed by local staff. The City does not anticipate the need for out of state staff and therefore travel expenses will not be reimbursed. Q12: Thinking of the wide base of languages that people speak in the City, when you ask for translators, which of them should we cover? Al2: Spanish is required. Creole may be requested, on an as-needed basis. Q13: Can the Graphic Designer be a subcontractor or it needs to be part of the Prime Consultant? A13: A Graphic Designer may be a sub-contractor. 2 Q14: Who will be paying for publicity, ads, newspaper charges, etc.? A14: The City pays for advertisements when necessary. Q15: Will the City require for us to work within the City limits, if so will the City provide office space and paid for the related costs? A15: While the RFQ does not require a Proposer to have an office within the City of Miami Beach, Public Information Officers must be physically present at the project construction site and at other City locations at times, in order to perform the scope of work required under this RFQ. PIOs visit job sites, attend meetings, coordinate with stakeholders, etc. The City does not provide office space or reimbursement of related costs. Q16: If we are not a City Vendor, can we apply to qualify as vendor and be in approval process during deliberations? A16: Please refer to RFQ Page 6, Section 0200, Sub-Section 12 — Determination of Award and RFQ Page 13 Section 0400 — State of Qualifications Evaluation. • Q17: If our offices are in Miami Dade County, do we need to get a Miami Beach Tax Receipt to execute the work, even though we might be generating most of the work outside the City? A17: Please visit the City of Miami Beach Online Business Tax Receipt Webpage. The weblink is: https://secure.miamibeachfl.gov/license/public/main/homepage.aspx. You may also access this page by going to www.miamibeachfl.gov and then selecting. "Business Tax Receipt" under the "Apply for" menu. Q18: On Appendix E Billing Rate there are_7 classifications, can we expand the list in our proposal? (Document Control, Project Inspector, Schedule Analyst, Cost Analyst, Safety Inspector, etc. mainly related to the QA/QC Services). A18: Exhibit D of the Sample Contract in the RFQ shall remain unchanged. Under Tab 3 — Approach & Methodology, proposer may indicate the additional classifications it proposes to accomplish the scope of services outlined in the RFQ. Q19: For how long do we need to retain documents after the contract expires? A19: Please refer to RFQ Page 9, Section 0200, Sub-Section 32—Florida Public Records Law. All project related documents and collaterals are required to be submitted to the City in electronic format. It is also required that tracking documents are shared with each project team regularly. Tracking documents are various spreadsheets (usually Excel) that the Public Information Officers keep regarding the project and project team interactions with stakeholders. For example, Public Information Officers maintain a database of contacts, a list of stakeholder general questions and concerns along with team responses, and an encroachment log (i.e., telephone calls regarding encroachment letters received by stakeholder and how they are handled), etc. Q20: How do we handle the use of proprietary information / software at the end of the contract.. As a company we may have developed project reporting tools that are protected, do we need to hand them over at the end of the contract? A20: Please refer to RFQ Page 9, Section 0200, Sub-Section 32 — Florida Public Records Law. Any information or documents prepared by the proposer, produced for the City, must be 3 turned over in a final electronic format that is compatible with programs regularly used by the City. Q21: Can you expand on the desired social media and web-based services? Do you expect the provider to design websites, run twitter accounts, Facebook pages, Instagram, etc.? Can you provide a clear scope of needed social media support? A21: The proposers' responsibility with respect to social media is to provide information to City staff that is responsible for social media posting. As for web-based services, proposers will be required to update content on CIP's website. Q22: Section 11 (VETERAN BUSINESS ENTERPRISES PREFERENCE) states: Pursuant to City of Miami Beach Ordinance No. 2011-37 48, the City shall give a five (5) point preference to a • responsive and responsible proposer which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise. To qualify for the additional five points, does the veteran status only apply to the prime contractor, or can a • subcontractor on the team qualify our submittal for all or partial points? A22: Veteran Business Preference only applies to the Prime Proposer. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado c(�miamibeachfl.gov. • Procurement Contact: LYusbel Gonzalez Telephone: Email: 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a • proposal. Sincerely _.,i Alex Den' Procurer nt Director 'a 4 ATTACHMENT A { CURRENT CONTRACT HOURLY RATES AND AMOUNT PAID TO DATE 5 Infinite Source Communications Group, LLC., Amount Paid to Date: $120,141.25 Hourly Rates: information. ervice Amount P "ect l t r rrr $ 110 Public Enformation Officer $ 85 ,�, Assistant Public,infor atian Officer $ 55 Graphic Des ,n $ 75 • Translitti art Services 65 Quest Corporation of America, Inc., Amount Paid to Date: $255,836.25 Hourly Rates: Public Information Service Amount_._ Puoject Manager r 110 Public;Information Officer > Assistant Public Information Off $ 55 Gra: tic.D i et • . Translation Services $ 65 Media Relations Group, LLC.. Amount Paid to Date: $ $99,572.49. 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ATTACHMENT "C" Pre-Proposal Meeting Sign-In Sheet 8 - i MIAMIBEACH PRE-PROPOSAL MEETING SIGN-IN SHEET DATE: May 20,2015 RFQ No.: 2015-144-YG if TITLE: Public Information Outreach Services on Right of Way and Facilities Construction Projects NAME (PLEASE PRINT) COMPANY NAME-E-MAIL ADDRESS PHONE# FAX# Yusbel Gonzalez City of Miami Beach 786-394- is yusbelgonzalezc��miamib eachfl.gov 4073 � G�l6 - �� 4J14 A v e6 ieMe-t .#717a14/47 , LOZE—P\leu C 06"rzcc.)y\.4-oLv\"Z v‘i\ick wilt) i'v(t 3 0 v ° o vU :- ,�.,�._ =, x 70 7/ PAP _ LtuAr)0,0 x 00 71 rtu.�fvt-I'i �=r M ,9j0 (AAA u51 SCE V ,12‘,1 cot. 1 , �1�"t"«t A'A+ ' .► +„5.ca' ' tit) MIAMIBEACH PRE-PROPOSAL MEETING SIGN-IN SHEET DATE: May 20,2015 RFQ No.: 2015-144-YG TITLE: Public Information Outreach Services on Right of Way and Facilities Construction Projects _ I i I i NAME (PLEASE PRINT) COMPANY NAME-E-MAIL ADDRESS PHONE# FAX# Yusbel Gonzalez City of Miami Beach 305-673-7490 786-394- yusbelgonzalez @miamibeachfl.gov 4073 ..... ece)e1/4-e.Go(yL3 I: ) aAtG,SC,i��1Y�` .r,v) C c `iy, 2 31r , b e J W otA y( or ,� , .0SOS � ,, aSr lOsira12�Cac� QC(�Usa. ccx� \)a\stl 610420 iez aCP,- �V1`k)..0oTaa lg z 43. r mom 0,p.) tscpal u- 01`- o,)414:g 211 r r e 5?-6 lei w r 1 I j I I j I • ATTACHMENT "D" InDesign Collateral Template Sample • • 1 9 t` b t' E - (r ).P. )t k;$s �,f{ i`r`!re l:,,,,<<tt yrn jt 'L'' '�; '��.:.-f r ]]�� a // ":'-t,,,?-� 0,=::•;...4,,,,,:,) :`:t.:�.• .4 $•' a.�' .,�^� �.. 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Y.,. :t'F,. ,..-t.,'—;,•,!:r- ] i.. 7: 7 t_ t 3r: '1').'",' s ;2, f 4 $ ;�2" a d ✓r t✓is )J, , to ,i t i r ' ':.+1 ,! , ...irS �j}.�.�y.,f7,.,:.:•,�)"�::,w�'•`.ft+`�.3. - .,r( -_.-,..,.e.:.Wig. : . � z 'a •_S.. Fry. 3tr,,:z:. '=?..... .J . . l.S 4 ,.�. { s' .f:: ..,w^.i , ,'. - 1 , �:.h..:...i ..''.-:". .!.1.=t;::.,--'',...:.-:.-'-','.'.:- .- _. _:.r• -o..v-r. _...<. r.. .::t.._. ... -,J s).. :.:..,,,'-,=..,..-:-,,,,--/‘,•-1.-..'.... '.J�.- ....4 .: ., ,. . ...... i:. ., .;_. Property Management Facility Reconstruction ATTN: Sunset Harbour Residents d '/ir, � ffi�--.a 17�-,I�"x yf _ .. r -S y- +�)t`4' {•!, r �° � Overview t ;fr'�4'b .it 1 ,,'�j . ice f .Qt , ,,t _ fit ... 4 • The Office of Capital Improvement Projects(CIP) started i + '1'7-7, f a. ' „owing 1 i - r o tt',r.•,,,'+ i �• fir, Z a 9y i r+ rl. t w ,q, : '' ♦'0.)t! '7 `'.,ti's J: i.' l 1 construction for a new property managment facility at 1833 :i;; )x��w�• ,t�-� ,�1� "�' - ��z ' -e, c i - Bay Road in October 2014. The new facility will be beneficial :r r p.ar1.. �'° �_� � �. of>r �• ,r r,,:y# , to the residents as it will enhance Property Management's I ,z :,,i {I ,�T b y- i=5 role in maintaining and repairing over four million square feet t `4µ;{:*� >. .t i .3 d§ ' .' .1'_ e+� = - ' , 1 ,tt ti- I I ; ,S' ' I c. L,"'',4E'�* ")wu of municipal buildings, bridges, monuments,water fountains, r;� a r,-.`'. ,.'� _ �,4� 1). �v- . swimming pools boardwalks beachwalk playground +xk;. 't 1,� yr ,,t �_ 1r v 0 ,, ': 'i4 , e .,N r r r `; , � ) ,.. ,, , 7- .'7,:.:.12!- °2 e t-,G X11 Ai,-fin}- f L_,4 equipment, parking garages, and street furniture throughout ', , ,. .. �'}' 4.1 , �uif ' .r:vi the city. 1 ''�,x�i .Y r ��r-- f�,t . I+I_ G �'�ll��v� R�, s :4 fs ).��A�,`fi�,re. What's New + '� ,? N...!"‘" is +� r¢ s -i- .Y� '6,,,, `, The contractor will be erecting tilt walls on the north side R! �µ..,. +.-� . K'�,� ,,. t b t,4:�.,7.. 1 '! } ~ ,, ,ice 'rM� ;.s„t� i� v} rara� p.3ctr -?_.�v 4, of the building.Tilt wall work is a type of building and ✓ F Ax '”' `' .. ' ' IY construction technique using concrete,where walls are � •t .;.: 14II,>. '- -,,�� ,,.• formed and poured on property beforehand and then"tilted `..-..c.,�' \----,,• #.` -, 2..`?r.� i I■ u ° into place.This technique provides a shorter completion "i " i 4 �' �' ;J ' ly i ".�� p p q p p ' ',F ,'�.,� 1 r time. ..;•--...}.„:,...-:.--.',. ...- r °>�7 ` ' _:L a t .o L,- - ee s l st .-. Schedule ' �° , Tilt wall work will take place in the evenings of r A 4 a� 1" r T ,-,- i Wednesday,April 1 and Thursday,April 2 between the , `� `,,Sr='ix. : .'�qdb ' . hours of 6 p.m.and 11 p.m. Please note that this schedule ;� ` 4 �:� . could change due to inclement weather or unforeseen '�`'� $;_ � , I I. conditions. 1• , ,. � . �L I n, se What to Expect During the tilt wall work, you can expect the following: Increased construction activity and construction vehicles ° t ' • � �P��JECT LI�iAP in the work zone area(there will be a large crane on site) ,,.- -b -1� • Increased noise from the construction site Please use caution when traveling through the area. The Communic?.. ion crew will keep the area as clean as possible during the For more information, please contact construction process. Please avoid the immediate work zone area while tilt wall work is in progress. Our project team's Lauren Firtel, public information specialist goal is to finish this task in a fast, safe manner. P: 305. 673. 7071 E: laurenfirtel @miamibeachfl.gov To request this material in alternate format,sign laArgucge interpreter(lire-day notice required),information on acecss for persons with disahilitios.and/or any accommodation to review any document or participate in coy city-sponsored proceedin,gs,call 305.604.248.9 and select 1 for English or 2 for Spanish,then option 6;T•T Y users may call tea 711(Honda Relay Sallee). Office of Capital Improvement Protects I.1701 Mei idian Avenue,Third Floor,Miami Beach, FL 33139:I 305.673.7071 F mbplannedprogress,corn REQUEST FOR QUALIFICATIONS ( RFQ PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS RFQ No. 2015-144-YG RFQ ISSUANCE DATE: MAY 8, 2015 STATEMENTS OF QUALIFICATIONS DUE: JULY 6, 2015 @ 3:00 PM ISSUED BY: YUSBEL GONZALEZ, CPPB MI AM I B C H Yusbel Gonzalez, CPPB Senior Procurement Specialist DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.7000 Ext.6230 yusbelgonzalez @miamibeachfl.gov www.miamibeachfl.gov MIAMIBEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS 3 0300 SUBMITTAL INSTRUCTIONS & FORMAT 11 0400 EVALUATION PROCESS 13 APPENDICES: PAGE APPENDIX A RESPONSE CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 15 APPENDIX B "NO BID" FORM 22 APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS 24 APPENDIX D SPECIAL CONDITIONS 29 APPENDIX E INSURANCE REQUIREMENTS 31 APPENDIX F SAMPLE CONTRACT 33 RFQ 2015-144-YG 2 MIAMIBEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL.This Request for Qualifications (RFQ) is issued by the City of Miami Beach, Florida (the"City"), as the means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of Qualifications (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposer and, subsequently, the successful proposer(s)(the"contractor[s]") if this RFQ results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective proposer who has received this RFQ by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The City of Miami Beach is accepting qualifications for Public Information Outreach (PIO) Services on Right of Way and Facilities Construction Projects. By means of this RFQ, the City desires to establish term contracts with a pool of qualified successful proposers, with the required expertise and personnel, in order to facilitate the assignment of these services for all neighborhood and facility projects. After City Commission awards approval, the City will negotiate and establish contracts with the successful proposers for a term of three (3) years, with options to renew for two (2) additional one (1) year periods. The successful proposers will work closely with the City in developing and executing the communication efforts for active and future construction of Capital Improvement projects. Neighborhood right of way improvements, parking lots, parking garages, structural and park facilities, as well as capital renewal and replacement projects are underway in each of the three (3) City districts. The additional activity produced by these projects in turn generates an exponential need for proper and timely notification to the City's stakeholders. Keeping residents, business owners and civic organizations well informed and actively involved is a key factor of the City's ongoing and growing commitment to maintain constant communication with area residents and keep stakeholders informed at all times. Communications regarding the construction process is a critical element of every project. In order to achieve this goal, project-related information is broken down into the following three phases: 1. Design and Pre-Construction Communications— In this phase, a plan is developed delineating how the community will be informed throughout the life of the project. The community is provided with information regarding design, when the project is to commence and how stakeholders will be affected. Meetings are held with stakeholders to introduce the project team and consultant(s) that will be working in the area. 2. Project Information —This phase begins concurrently with construction and is finalized when the project is substantially complete. Residents, business owners and civic organizations are provided weekly with information relevant to the progress of the work on a regular basis. Meetings are held on an as-needed RFQ 2015-144-YG 3 MIAMIBEACH basis with individual stakeholders or interested groups. The Public Information Officer serves as liaison between residents/stakeholders and the project team. 3. Post-Construction Communications — In this phase, project-close out information is sent out to stakeholders informing them that construction has been finalized and providing them with contact information for various owner agencies. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: Solicitation Issued May 8, 2015 Pre-Submittal Meeting May 20, 2015 at 10:00 AM Deadline for Receipt of Questions June 22, 2015 at 5:00 PM Responses Due July 6, 2015 at 3:00 PM Evaluation Committee Review July 22, 2015 (Tentative) Proposer Presentations TBD Tentative Commission Approval Authorizing September 9, 2015 Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement contact noted below: Procurement Contact: Telephone: Email: Yusbel Gonzalez, CPPB 305-673-7490 Ext.6230 vusbelgonzalez a(�miamibeachfl,gov Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado(a�miamibeachfl.gov; or via facsimile: 786-394-.4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-STATEMENTS OF QUALIFICATIONS MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A pre-proposal conference will be held as scheduled in the Solicitation Timetable above at the following address: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not RFQ 2015-144-YG 4 M!AMI MIAMIBEACH mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER:4142489 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. 6. PRE-STATEMENTS OF QUALIFICATIONS INTERPRETATIONS. Oral information or responses to questions received by prospective Proposer are not binding on the City and will be without legal effect, including any information received at pre-submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF QUALIFICATIONS. The City reserves the right to postpone the deadline for submittal of Statement of Qualifications and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. RFQ 2015-144-YG 5 MIAMIBEACH 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2- 371 shall be barred. 11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a five(5)point preference to a responsive and responsible proposer which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise. 12. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Statements of Qualifications Evaluation, will be considered by the City Manager who may recommend to the City Commission the proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all Statement of Qualifications. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: (1) The ability, capacity and skill of the proposer to perform the contract (2)Whether the proposer can perform the contract within the time specified, without delay or interference (3)The character, integrity, reputation,judgment, experience and efficiency of the proposer (4) The quality of performance of previous contracts (5)The previous and existing compliance by the proposer with laws and ordinances relating to the contract The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposer (s) which it deems to be in the best interest of the City, or it may also reject all Statement of Qualifications. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer(s) will take place to arrive at a mutually acceptable Agreement, including cost of services. 13. ACCEPTANCE OR REJECTION OF RESPONSES. The City reserves the right to reject any or all Statement of Qualifications prior to award. Reasonable efforts will be made to either award the Contract or reject all Statement of Qualifications within one-hundred twenty (120) calendar days after Statement of Qualifications opening date. A proposer may not withdraw its Statement of Qualifications unilaterally before the expiration of one hundred and twenty(120)calendar days from the date of Statement of Qualifications opening. 14. PROPOSER'S RESPONSIBILITY. Before submitting a Statement of Qualifications, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 15. COSTS INCURRED BY RESPONDENTS. All expenses involved with the preparation and submission of Statement of Qualifications, or any work performed in connection therewith, shall be the sole responsibility(and shall be at the sole cost and expense)of the Proposer, and shall not be reimbursed by the City. RFQ 2015-144-YG 6 MIAMIBEACH 16. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposals hereby acknowledge and agree, that the successful Proposer(s) is considered to be an independent contractor, and that neither the Proposer(s), nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 17.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 18. MISTAKES. Proposals are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will be at the Proposer's risk and may result in the Statement of Qualifications being non-responsive. 19. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 20. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 21. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated,trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws. 22. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 23. ANTI-DISCRIMINATION. The proposer certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal RFQ 2015-144-YG 7 MIAMIBEACH employment opportunity for all persons without regard to race, color, religion, sex or national origin. 24. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Statement of Qualifications will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposals must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D.The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a proposer, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require proposers to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplied to the City. 25. ASSIGNMENT. The successful proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 26. LAWS, PERMITS AND REGULATIONS. The proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 27. OPTIONAL CONTRACT USAGE. When the successful proposer(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 28. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 29. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then C. The solicitation;then D. The proposer's proposal in response to the solicitation. RFQ 2015-144-YG 8 MIAMIBEACH 30. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 31. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 32. FLORIDA PUBLIC RECORDS LAW. Proposals are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 33. MODIFICATION/WITHDRAWALS OF QUALIFICATIONS. A Proposer may submit a modified Statement of Qualifications to replace all or any portion of a previously submitted Statement of Qualifications up until the Statement of Qualifications due date and time. Modifications received after the Statement of Qualifications due date and time will not be considered. Statement of Qualifications shall be irrevocable until contract award unless withdrawn in writing prior to the Statement of Qualifications due date, or after expiration of 120 calendar days from the opening of Statement of Qualifications without a contract award. Letters of withdrawal received after the Statement of Qualifications due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 34. EXCEPTIONS TO RFQ.Proposals must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and RFQ 2015-144-YG 9 MIAMIBEACH clearly delineated, in writing, in the Statement of Qualifications. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer took exception to (as said term and/or condition was originally set forth on the RFQ). 35.ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposals shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Statement of Qualifications. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. Balance of Page Intentionally Left Blank RFQ 2015-144-YG 10 M1AMIBEACH SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, seven (7) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. LATE BIDS. Statement of Qualifications are to be received on or before the due date/time established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of Statement of Qualifications will be considered late and not be accepted or will be returned to proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. STATEMENTS OF QUALIFICATIONS FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Statement of Qualifications that do not include the required information will be deemed non-responsive and will not be considered. TAB 1 Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and proposer's primary contact for the purposes of this solicitation. 1.2 Response Certification, Questionnaire and Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and Specifications. TAB 2 Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history, relevant experience and proven track record of providing the scope of services as identified in this solicitation to public sector clients, municipal governments, agencies or levels of government. For each project that the proposer submits as evidence of similar experience, the following is required: project description, role of the firm and responsibilities, agency (client) name, agency(client)contact, contact telephone and email, month and year the whole project was started and completed, and your firm's term of engagement. 2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel, support personnel and sub- consultants to be used, if awarded, and the role that each team member will play in providing the services detailed herein. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each respondent team member on the organizational chart who is assigned a role on this contract. The organizational chart may include(but is not limited to)roles such as: owner, principal, manager, public information officer lead, public information officer support, graphic designer(s),finance and administrative staff, etc. 2.2.1 Project Manager. Provide a comprehensive summary that elaborates on the experience and qualifications of the individual who will be selected to serve as the firm's project manager for this contract. 2.2.2 Public Information Officers. Provide a comprehensive summary that elaborates on the experience and qualifications of one or more individual(s) who will be selected to serve as the firm's lead public information officer for this contract's possible assignments. RFQ 2015-144-YG 11 MIAMIBEACH 2.3 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https:Ilsupplierportal.dnb.comlwebapplwcslstoreslservlet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun &Bradstreet at 800-424-2495. TAB 3 Approach & Methodology Submit detailed information on the approach and methodology of how the proposer plans to accomplish the scope of services outlined in the RFQ. Include detailed information, as applicable, which addresses but need not be limited to the following: • Project specific approach to handling communication for neighborhoods versus parks/facilities. • General communications plan for public information and outreach (PIO). • Demonstrate an understanding of various construction project methods such as design-bid-build vs. design-build construction. Suggest ways to communicate with and/or educate the public on the differences, drawbacks, benefits of each, etc. • Additional cost-effective methods, currently not in use by the City, to actively engage and keep stakeholders informed. Note that current cost-effective methods currently utilized by the City include: Email blasts via Constant Contact and/or regular email; project pages on the PlannedProgress.com website; door-to-door distributions; Maintenance of Traffic for all projects posted on GIS' page and a City-wide GIS traffic map; weekly construction updates are sent out for each individual project; InDesign collateral templates are available for use; and meetings with HOAs/affected stakeholders occur regularly. • Description of the quality assurance and quality control (QA/QC) process used by the Proposer to ensure sufficient management of the contract and required deliverables. Note: After proposal submittal, the City reserves the right to require additional information from Proposer (or proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RFQ 2015-144-YG 12 MIAMIBEACH SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 &Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. 2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may: • Review and score all Statement of Qualifications received, with or without conducting interview sessions; or • Review all Statement of Qualifications received and short-list one or more Proposer to be further considered during subsequent interview session(s) (using the same criteria). Step 1 -Qualitative Criteria Maximum Points Experience and Qualifications 70 Approach and Methodology 30 TOTAL AVAILABLE STEP 1 POINTS 100 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive additional quantitative criteria points to be added by the Department of Procurement to those points earned in Step 1, as follows. Step/-Quantitative Criteria Veterans preference 5 TOTAL AVAILABLE STEP 2 POINTS 5 RFQ 2015-144-YG 13 • MIAMIBEACH 5. Determination of Final Ranking.At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 points will be added to each evaluation committee member's scores by the Department of Procurement. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer Proposer Proposer A B C Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Member 1 Rank 1 3 2 Step 1 Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 84 Member 2 Rank 1 2 3 Step 1 Points 80 74 66 Step 2 Points 22 15 12 Committee Total 102 89 78 Member 2 Rank 1 2 3 Low Aggregate Score 3 7 8 Final.Ranking* 1 2 3 *Final ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. RFQ 2015-144-YG 14 APPENDIX A MIAMIBEACH Response Certification , Questionnaire & Requirements Affidavit RFQ No . 2015- 144-YG Public Information Outreach Services on Right of Way and Facilities Construction Projects DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beoch, Florida 33139 MIAMIBEACH Solicitation No: Solicitation Title: RFQ No. 2015-144-YG Public Information Outreach Services on Right of Way and Facilities Construction Projects. Procurement Contact: Tel: Email: Yusbel Gonzalez, CPPB 305-673-7000 Ext.6230 yusbelqonzalez@miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective proposers of certain solicitation and contractual requirements, and to collect necessary information from proposers in order to confirm that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information: FIRM NAME: No of Years in Business: No of Years in Business Locally: No of Employees: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 2015-144-YG Appendix A— Page 1 MIAMI BEACH 1. Veteran Owned Business.Is ro oser claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposals must disclose,in their Statement of Qualifications,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposals must disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposals must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates 3. References and Past Performance. Proposer shall submit at least three (3) references for whom the proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) firm name, 2) contact individual name and title 3)address 4)telephone 5)contact's email and 6)narrative on scope of services provided. 4. Suspension,Debarment or Contract Cancellation.Has proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposals are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Statement of Qualifications,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 7. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposer shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing January 1, 2015, the hourly living wage rate will be $11.62/hr with health benefits of at least $1.69 an hour,or a living wage of not less than$13.31/hr without health benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's RFQ 2015-144-YG Appendix A— Page 2 MIAMI BEACH Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option,immediately deem said proposer as non-responsive,and may further subject proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note:some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit(s) Spouses Domestic Partners Health Sick Leave Family Medical Leave • Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 9. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, Statement of Qualifications,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. RFQ 2015-144-YG Appendix A— Page 3 MIAMI BEACH SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document, proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendums may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFQ 2015-144-YG Appendix A— Page 4 MIAMIBEACH DISCLOSURE AND DISCLAIMER SECT_ION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposals should rely exclusively on their own investigations, interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content, its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation.Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2015-144-YG Appendix A— Page 5 MIAMIBEACH PRQPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of ,20_,personally appeared before me _ who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed.Before me: Notary Public for the State of Florida My Commission Expires: RFQ 2015-144-YG Appendix A— Page 6 APPENDIX B M 1 AM EACH " No Bid " RFQ No. 2015- 144-YG Public Information Outreach Services on Right of Way and Facilities Construction Projects DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Notes It is important for. those vendors who have received-notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid.` The "Statement of No Bid" provides the City with information on'how to improve the solicitation process. Failure to submit ca "Statement of No Bid" may result in not being notified of future solicitations by the City. MIAMIBEACH Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF QUALIFICATIONS AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH DEPT. OF PROCUREMENT ATTN: Yusbel Gonzalez, CPPB STATEMENTS OF QUALIFICATIONS #2015-144-YG 1700 Convention Center Drive, 3rd Floor MIAMI BEACH, FL 33139 RFQ 2015-144-YG Appendix B — Page 1 APPENDIX C MIAMI BEACH Minimum Requirements & Specifications RFQ No. 2015-144-YG Public Information Outreach Services on Right of Way and Facilities Construction Projects DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 • MIAMI E C Cl. Minimum Requirements: The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposals that fail to comply with minimum requirements will be deemed non- responsive and will not be considered. 1. Proposer must have a minimum of five (5) years' experience providing professional public information outreach (PIO) services and have successfully completed at least ten (10) projects. At least five of the ten project examples should be with public sector clients, municipal governments, agencies or other levels of government. Submittal Requirement: For each project, submit project name and description, role of the firm and responsibilities, agency (client) name, agency (client) contact, contact telephone and email, month and year the whole project was started and completed, and your firm's term of engagement. 2. Project Manager must have a minimum of five (5) years' experience managing PIO projects and must have successfully completed at least five (5) projects in a managerial role for public sector clients, municipal governments, agencies or other levels of government. Submittal Requirement: For each project, submit project name and description, responsibilities, agency (client) name, agency (client) contact, contact telephone and email, month and year the whole project was started and completed, and your firm's term of engagement. 3. Public Information Officer (PIO) must have a minimum of two (2) years' experience in the field acting in the capacity of PIO and must have successfully completed at least three (3) projects for public sector clients, municipal governments, agencies or other levels of government. Submittal Requirement: For each project, submit project name and description, responsibilities, agency (client) name, agency (client) contact, contact telephone and email, month and year the whole project was started and completed, and your firm's term of engagement. C2. Statement of Work Required This Statement of Work describes and defines activities which may be required by the City for a range of services to include, but not limited to: communications planning and implementation, public relations and community involvement, customer service, general translation and interpreting services, revamping project collaterals, preparation of related media communications and collateral materials, preparation of audio/video presentations, project planning, coordination and implementation, web content development, franchise utility communication, special events coordination, hosting public meetings and other services that may be related. This includes, but is not limited to, those operations necessary for mobilization, the movement of personnel, equipment, supplies, expertise, incidentals, permits, notifications, and fees associated with such notifications, if any. The City shall request consultant services on an as-needed basis. There is no guarantee that any or all of the services described in this RFQ will be assigned during the term of this resulting agreement. Further, the Consultant is providing these services on a non-exclusive basis. The City, at its option, may elect to have any of the services set forth herein performed by other consultants or City staff. RFQ 2015-144-YG Appendix C — Page 1 MIAMI E C DEFINITIONS Consultant(s) The Consultant is the Successful Proposer(s) retained by the City to perform Public Information Outreach Services on Right of Way and Facilities Projects described in this Scope of Services. City The City of Miami Beach Department City Departments, including but not limited to: The Public Works Department and Capital Improvement Projects Office Letter of Authorization A letter issued by the Project Manager (or his/her designee) authorizing the Consultant to commence work on a specific task. Completion due dates and fees are specified in this document. Project Manager The City's staff member(s), manager(s) or consultant(s) with overall responsibility and authority to oversee the Public Information Outreach Services on Right of Way and Facilities Projects in Miami Beach. Task Assignment One or more tasks assigned under this contract in connection with the Public Information Outreach Services on Right of Way and Facilities Projects in the City of Miami Beach. Job Classifications and Descriptions: Project Manager: Primary point of contact with the City's Project Manager (or his/her designee) on overall activities of the contract; ensures contract compliance; manages budgets and invoices; executes special projects and performs QA/QC on all collateral materials. Responsible for entire staff assigned to this contract to include staff supervision and work production. Works with City's Project Manager on streamlining processes and developing cost effective methods of doing business. Public Information Officer(PIO): Serves as liaison between project stakeholders and project team.Acts as the point person for project related information and due to extensive interaction with the City of Miami Beach community, bilingual (English/Spanish) is strongly desired; writes public involvement plans for projects; identifies potential impacts to the public as a result of construction plans; prepares and disseminates collateral materials to the public; develops strategic alliances and partnerships; prepares and presents project information for meetings; coordinates resolution of issues; maintains database of stakeholders; prepares information for updating website; edits website content; performs media responses in writing as needed; coordinates and staffs formal and informal public meetings; arranges field meetings and special events; maintains Home Owner Association (HOA) relations and executes other duties relevant to the position. Graphic Designer: Designs and maintains collateral materials; creates and updates templates and newsletter layouts; depicts project information on maps that serve as visual explanations to stakeholders; RFQ 2015-144-YG Appendix C — Page 2 MIAMIBEACH performs other duties relevant to the position. Familiarity with municipal governments and/or construction concepts are a plus. CONSULTANT RESPONSIBILITIES Coordination with the City All aspects of each task shall be coordinated through the City's Project Manager (or his/her designee); the City project manager for each project is to be determined at the time a PIO assignment is issued. All authorizations and approvals shall be in writing and executed by the Project Manager (or his/her designee) prior to the commencement of work. City of Miami Beach offices are located at 1700 Convention Center Drive; Miami Beach, Florida, 33139. Services to be provided The following procedures are general for all projects. One or more of them may be necessary depending on the scope of the project. The necessary steps will be identified and a schedule of activities will be established by the City's Project Manager. If the procedural regulations referenced herein are revised or superseded before the services by the CONSULTANT are rendered, compliance with the most up-to-date version and/or amendments/statutes will be required. The CONSULTANT will provide any one or more of the following services as required by the DEPARTMENT. Public Relations, Community Involvement and Customer Service The successful firms may be tasked with the following duties and responsibilities: • Developing public involvement plans • Developing project-related informational materials • Collateral production • Communicating project information and addressing citizen/stakeholder concerns • Preparing related media communications and informational materials • Coordinating emergency communications • Developing presentations and talking points • Planning, organizing and attending special events and meetings • Preparing audio/video presentations • Writing newsletters and feature stories • Translating collateral material developed • Designing and developing templates and graphics informational materials (usually maps that depict project information) • Preparing web content and web copywriting • Developing ads • Coordinating franchise utility communication RFQ 2015-144-YG Appendix C — Page 3 MIAMI BE • Arranging and documenting field meetings • Stakeholder satisfaction surveys • Coordinating media/special events such as block parties, community meetings, and ribbon cuttings Balance of Page Intentionally Left Blank RFQ 2015-144-YG Appendix C — Page 4 APPENDIX D MIAMI EACH Special Conditions RFQ No. 201 5- 1 44-YG To Provide Public Information Outreach Services on Right of Way and Facilities Construction Projects DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 MIAMI MIAMIBEACH 1. TERM OF CONTRACT. Three (3) Years 2. OPTIONS TO RENEW. Two (2) additional one (1) year options 3. PRICES. Not applicable 4. EXAMINATION OF FACILITIES. Not applicable 5. INDEMNIFICATION. Not applicable 6. PERFORMANCE BOND. Not applicable 7. REQUIRED CERTIFICATIONS. Not applicable 8. SHIPPING TERMS. Not applicable 9. DELIVERY REQUIREMENTS. Not applicable 10. WARRANTY REQUIREMENTS. Not applicable 11. BACKGROUND CHECKS. Not Applicable 12. ADDITIONAL TERMS OR CONDITIONS. This RFQ, including the attached Sample Contract, contains all the terms and conditions applicable to any service being provided to the City resulting from award of contract. By virtue of submitting a proposal, consultant agrees not to require additional terms and conditions at the time services are requested, either through a separate agreement, work order, letter of engagement or purchase order. 13. CHANGE OF PROJECT MANAGER OR PUBLIC INFORMATION OFFICER. A change in the Consultant's project manager or public information officer(as well as any replacement) shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be an Assistant City Manager). Replacement (including reassignment) of an approved project manager or public information officer shall not be made without submitting a resume for the replacement staff person and receiving prior written approval of the City Manager or his designee (i.e. the City project manager). 14. SUB-CONSULTANTS. The Consultant shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub-consultants shall be the sole responsibility of Consultant. RFQ 2015-144-YG Appendix D — Page 1 APPENDIX E MIAMI _0 EACH Insurance Requirements RFQ No. 2015- 1 44-YG Public Information Outreach Services on Right of Way and Facilities Construction Projects DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 M AAA I Ac H INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. XXX 2. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. XXX 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating B:VI or better, latest edition. XXX 9. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFQ 2015-144-YG Appendix E — Page 1 APPENDIX F MIAMIBEACH Sample Contract RFQ No. 2015- 1 44-YG Public Information Outreach Services on Right of Way and Facilities Construction Projects DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND [FILL IN CONSULTANT NAME] FOR PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS, PURSUANT TO RFQ 2015-144-YG This Professional Services Agreement ("Agreement") is entered into this WILL IN1 day of !FILL IN1, 2010, between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 ("City"), and [FILL IN CONSULTANT NAME], a [FILL IN TYPE OF ENTITY/I.E. CORPORATION, LLC, ETC.], whose address is FILL IN1(Consultant). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and Consultant, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. Consultant: For the purposes of this Agreement, Consultant shall be deemed to be an independent contractor, and not an agent or employee of the City. Services: All services, work and actions by the Consultant performed or undertaken pursuant to the Agreement. Fee: Amount paid to the Consultant as compensation for Services. Proposal Documents: Proposal Documents shall mean City of Miami Beach RFQ No. 2015-144-YG for Public Information Outreach Services on Right of Way and Facilities Construction Projects, together with all amendments thereto, issued by the City in contemplation of this Agreement RFQ, and the Consultant's proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an expressed conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFQ; and the Proposal. Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139: telephone number (305) 673-7000, Ext. 6515: and fax number(305) 673-7023. RFQ 2015-144-YG Appendix E — Page 1 SECTION 2 SCOPE OF SERVICES (SERVICES) 2.1 In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide the work and services described in this section, Exhibit "A" hereto (the Services), and as may also be more specifically prescribed in Exhibit B hereto (the Consultant Service Order) issued by the City to Consultant for a particular project. 2.2 Consultant's Services, and any deliverables incident thereto, shall be completed in accordance with the timeline and/or schedule in Exhibit "A" hereto. 2.3 The Services will be commenced by the Consultant upon receipt of a written Consultant Service Order signed by the Department Director or his/her designee (who shall be the Assistant Director), and the City Manager or his/her designee (who shall be the Assistant City Manager). Consultant shall countersign the Consultant Service Order upon receipt, and return an original signed copy to the City. Once a Consultant Service Order is issued, deliverables to the City will be phased as follows: Design and Pre-Construction Communications — In this phase, a plan is developed delineating how the community will be informed throughout the life of the project. The community is provided with information regarding design, when the project is to commence and how stakeholders will be affected. Meetings are held with stakeholders to introduce the project team and consultant(s) that will be working in the area. Project Information — This phase begins concurrently with construction and is finalized when the project is substantially complete. Residents, business owners and civic organizations are provided weekly with information relevant to the progress of the work on a regular basis. Meetings are held on an as-needed basis with individual stakeholders or interested groups. The Public Information Officer serves as liaison between residents/ stakeholders and the project team. Post-Construction Communications — In this phase, project-close out information is sent out to stakeholders informing them that construction has been finalized and providing them with contact information for various owner agencies. The public information officer is also to submit final copies of all tracking documents such as contact databases, issue/resolution lists, encroachment notes, etc. at this time to the City project team members. 2.4 Consultant shall use its best efforts to maintain a constructive, professional, cooperative working relationship with the City's Project Manager, Contractor, and any and all other individuals and/or firms that have been contracted, or otherwise retained, to perform work on the Project. 2.5 The Consultant shall perform its duties under this Agreement and under a Consultant Service Order, in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all Services required under the Agreement and, specifically under any Consultant Service Order issued to the Consultant by the City (including the Services performed by sub-consultants), within the specified time period and specified cost. The Consultant is responsible• for, and shall represent that its work conforms to the City's requirements, as set forth in the Agreement and in any particular Consultant Service Order issued to Consultant by the City. Neither the City's review, approval or acceptance of, nor payment for, any of the Services required under the RFQ 201 5-1 44-YG Appendix E — Page 2 Agreement shall be construed to relieve the Consultant (or any sub-consultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. With respect to the performance of Services by sub-consultants, the Consultant shall, in approving and accepting such Services, ensure the professional quality, completeness, and coordination of the sub-consultant's Services. 2.6 The Consultant is advised that performance evaluations of the work and/or services rendered throughout this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. Consultant agrees not to divulge, furnish or make available to any third party(ies), any non-public information concerning the Services or the Project, without the prior written consent of the City Manager or her/his designee, unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly subpoenaed. Consultant shall also require its employees and sub-consultants to comply with this subsection. Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any and all such documents and/or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.7 Sub-Consultants: All services provided by sub-consultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall be undertaken and performed pursuant to appropriate written agreements between the Consultant and the sub-consultants, which shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and the sub-consultants. The Consultant shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub- consultants shall be the sole responsibility of Consultant. 2.8 A change in the Consultant's project manager or public information officer (as well as any replacement) shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be the City's project manager). Replacement (including reassignment) of an approved project manager or public information officer shall not be made without submitting a resume for the replacement staff person and receiving prior written approval of the City Manager or his designee (i.e. the City project manager). 2.9 Reimbursable Expenses are an allowance set aside by the City and shall include actual expenditures made by the Consultant in the interest of the Project. Notwithstanding the preceding, any Reimbursable Expenses in excess of $500 must be authorized, in advance, in writing, by the City's Project Manager. Invoices or vouchers for Reimbursable Expenses shall be submitted to the City's Project Manager(along with any supporting receipts and other backup material requested by the City's Project Manager). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Reimbursable Expenses may include, but not be limited to, the following: RFQ 2015-144-YG Appendix E — Page 3 • Cost of reproduction, courier, postage and handling of collaterals and other project documents (excluding reproductions for the office use of the Consultant and its subconsultants, and courier, postage and handling costs between the Consultant and its sub-consultants) • Costs for reproduction and preparation of graphics for community workshops. 2.10 NOTWITHSTANDING ANYTHING CONTAINED IN THIS SECTION 2, THE CONSULTANT SERVICE ORDER ISSUED BY THE CITY TO CONSULTANT SHALL SPECIFICALLY DELINEATE AND DESCRIBE THE SERVICES TO BE PROVIDED BY CONSULTANT FOR THE PARTICULAR PROJECT (THAT IS THE SUBJECT OF SUCH ORDER). SECTION 3 TERM The term of this Agreement (Term) shall commence upon execution of this Agreement by all parties hereto, and shall have an initial term of three (3) years, with two (2) additional one (1) year renewal options, to be exercised at the City Manager's sole option and discretion, by providing Consultant with written notice of same no less than thirty(30) days prior to the expiration of the initial term. Notwithstanding the Term provided herein, Consultant shall adhere to any specific timelines, schedules, dates, and/or performance milestones for completion and delivery of the Services, as same is/are set forth in the timeline and/or schedule referenced in each Consultant Service Order. SECTION 4 • FEE • 4.1 Consultant's "Not to Exceed" fee for provision of the Services, or portions thereof, as may be set forth and described in the Consultant Service Order issued for a particular Project, shall be agreed to at the time of service in accordance with the hourly rates set forth in Exhibit"D" attached hereto, and shall be set forth in the Consultant Service Order, in the form attached as Exhibit "B" hereto. 4.2 Approved Additional Services shall be compensated in accordance with the hourly rates set forth in Schedule "D" attached hereto. Any request for payment of Additional Services shall be included with a Consultant payment request. No mark-up shall be allowed on Additional Services (whether sub-contracted or not). Approved Reimbursable Expenses shall be paid in accordance with Section 2.9 hereto. Any request for payment of Reimbursable Expenses shall also be included with Consultant's payment request. No mark-up shall be allowed on Reimbursable Expenses. 4.4 INVOICING Upon receipt of an acceptable and approved invoice, payment(s) shall be made within thirty (30) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). RFQ 2015-144-YG Appendix E — Page 4 Invoices shall include a detailed description of the Services (or portions thereof) provided, following the format outlined in Exhibit "E" hereto (Summary Report of Services Performed). Invoices and support document shall be submitted to the City at the following address: City of Miami Beach [Department Name indicated in the City's Purchase Order] 1700 Convention Center Drive Miami Beach, FL 33139 Attn: [Department Contact indicated in the City's Purchase Order] SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the Consultant shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the Consultant of its violation of the particular term(s) of this Agreement, and shall grant Consultant ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to Consultant. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the Consultant. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against Consultant. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONSULTANT OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONSULTANT SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. RFQ 2015-144-YG Appendix E — Page 5 SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION Consultant agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the Consultant, its officers, employees, agents, contractors, or any other person or entity acting under Consultant's control or supervision, in connection with, related to, or as a result of the Consultant's performance of the Services pursuant to this Agreement. To that extent, the Consultant shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The parties agree that one percent (1%) of the total compensation to Consultant for performance of the Services under this Agreement is the specific consideration from the City to the Consultant for the Consultant's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS The Consultant shall maintain and carry in full force during the Term, the following insurance: 1. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440; 2. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage; and 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $100,000 combined single limit per occurrence for bodily injury and property damage. The insurance must be furnished by insurance companies authorized to do business in the State of Florida. All insurance policies must be issued by companies rated no less than "B" as to management and not less than "Class V" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All of Consultant's certificates shall contain endorsements providing that written notice shall be given to the City at least thirty(30)days prior to termination, cancellation or reduction in coverage in the policy. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior to any work and/or services commencing) and will be kept on file in the Office of the Risk Manager. The City shall have RFQ 2015-144-YG Appendix E — Page 6 the right to obtain from the Consultant specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverage. The Consultant is also solely responsible for obtaining and submitting all insurance certificates for any sub- consultants. Compliance with the foregoing requirements shall not relieve the Consultant of the liabilities and obligations under this Section or under any other portion of this Agreement. The Consultant shall not commence any work and or services pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. SECTION 7 LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, Consultant and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. Consultant hereby expresses its willingness to enter into this Agreement with Consultant's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an amount in excess of $10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 [INTENTIONALLY DELETED] SECTION 10 GENERAL PROVISIONS RFQ 2015-144-YG Appendix E — Page 7 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to Consultant, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manger may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. Consultant shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 [INTENTIONALLY DELETETD] 10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING Consultant shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this Section, and any attempt to make such assignment(unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the Consultant shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 EQUAL EMPLOYMENT OPPORTUNITY In connection with the performance of the Services, the Consultant shall not discriminate against any employee or applicant for employment because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital and familial status, or age. 10.6 CONFLICT OF INTEREST The Consultant herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County Code, and as may be amended from time to time; and by the City of Miami Beach Charter and Code (as some may be amended from time to time); both of which are incorporated by reference herein as if fully set forth herein. The Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirectly, which could conflict in any manner or degree with the performance of the Services. The Consultant further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Consultant. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising there from. 10.7 TRAVEL Any travel in connection with this Agreement must be pre-approved by the City. All travel expenses will be reimbursed in accordance with the requirements of Section 112.061, Florida Statutes. RFQ 2015-144-YG Appendix E — Page 8 SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the Consultant and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice in writing, all such notices and communications shall be addressed as follows: TO CONSULTANT: TO CITY: City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 Attn: City Manager COPIES TO: City of Miami Beach Alex Denis, Director Procurement Department 1700 Convention Center Drive 3rd Floor Miami Beach, FL 33139 Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the day on which personally served, or the day of receipt by either U.S. certified mail or overnight delivery. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. RFQ 2015-144-YG Appendix E — Page 9 12.3 ENTIRETY OF AGREEMENT • The City and Consultant agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 12.4 CONSULTANT'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW Pursuant to Section 119.0701 of the Florida Statutes, if the Consultant meets the definition of"Contractor" as defined in Section 119.0701(1)(a), the Consultant shall: a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service; b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and d) Meet all requirements for retaining public records and transfer to the City, at no City cost, all public records created, received, maintained and/or directly related to the performance of this Agreement that are in possession of the Consultant upon termination of this Agreement. Upon termination of this Agreement, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City. For purposes of this Article, the term "public records" shall mean all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. Consultant's failure to comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes shall be a breach of this Agreement. In the event the Consultant does not comply with the public records disclosure requirement set forth in Section 119.0701 of the Florida Statutes, the City may, at the City's sole discretion, avail itself of the remedies set forth under this Agreement and available at law. [REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] RFQ 2015-144-YG Appendix E — Page 10 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: By: City Clerk Mayor FOR CONSULTANT: [INSERT NAME] ATTEST: By: Secretary President Print Name Print Name/Title RFQ 2015-144-YG Appendix E — Page 11 EXHIBIT A SCOPE OF SERVICES RFQ 2015-144-YG Appendix E — Page 12 EXHIBIT B CONSULTANT SERVICE ORDER Service Order No. for Public Information Outreach Services on Right of Way and Facilities Construction Projects. TO: DATE: Pursuant to the agreement between the City of Miami Beach and for Public Information Outreach Services on Right of Way and Facilities Construction Projects, you are directed to provide the following services: SCOPE OF SERVICES: Project Name and No: Estimated calendar days to complete this work: days Fee for this Service Order: $ The above fee is a Lump Sum or an Upset Limit (check one). CIP Project Coordinator Date CIP Assistant Director Date Consultant Date CIP Director Date City Manager Date S RFQ 2015-144-YG Appendix E - Page 13 r EXHIBIT C CONSULTANT COMPENSATION AGREEMENT BETWEEN CITY OF MIAMI BEACH AND FOR PUBLIC INFORMATION OUTREACH SERVICES ON RIGHT OF WAY AND FACILITIES CONSTRUCTION PROJECTS Project Name and No: Scope of Services: Fee for this Service Order: $ Schedule of Payments Public Information Services* $XXXXXXXX Graphic Design Services* $XXXXXXXX Translation Services $XXXXXXXX Quality Assurance/Control Services** $XXXXXXXX Reimbursable Allowance*** $XXXXXXXX NOTE: These services will be paid in lump sum based on percentage of work complete, or as a not to exceed limit based on actual work performed, as identified in the Consultant Service Order. RFQ 2015-144-YG Appendix E — Page 14 EXHIBIT D HOURLY BILLING RATE SCHEDULE Public Information Service Hourly Rate Project Manager $ Public Information Officer $ Assistant Public Information Officer $ Graphic Designer $ Translation Services $ RFQ 2015-144-YG Appendix E — Page 15 EXHIBIT E SUMMARY REPORT OF SERVICES PERFORMED (SAMPLE) PIa • Summary Report of Services Performed by [company name/logo] Name of Reporting Consultant(s): Protect Name: Invoice Period: Percentage of Work Performed: Services Performed Task Number of Hours Per Task Task 1 —Public frivcivement Plan Task 2—Pmject.-Related InfonnationaI Materials Task 3—Communicating?rated Information Task 4—Media'Coordination Task 5—E-mergency Communications Task 6—Developing Prwentations Task 7—Meeting Coordination Task 3—AN Presentations Task 9—Newsle,..teneTeature Stories Task 10-Transtations Task 11 -Graphic Services Other Summary [enter text here to describe work completed by Plc and graphic designer] RFQ 2015-1 44-YG Appendix E — Page 16 ATTACHMENT C Proposer's Response to the RFQ _____ , i } 0 ., posA L __ r --- -_-_,-,‘, __,____ _.,----,, -___--1_,_LD 1,____,_____,, _ ;.___„;_t ,, , ,c,2___ ,,,-, ,-y,,,,0 ___, -- 9__,, ___ , _ „___.„_L _2„,, , _ o i___ ,___,,,,,,„1/„,„.4[Lay,,, li-t. Response to Request for Qualifications for Public Information Outreach Services on Right of Way and Facilities Construction Projects (RFQ No. 2015-144-YG) ±s r 'r . .. .- f . _ _ ; d vF _ _ An"::. ,,......••t.isf:,:,01:e.; t y ' . - z :. 1111 5 ` t . b K _. , , i , ___ , ,_.,-, _. , i. , } - , .21 , ,...- , . .,-, :.,., . . _ ,,, , .,„ -7,-;..... --„ ,,..,. . _ , _,,,,, , , W E L • M \ ' i „ii--- /_ _ 1 � .� 1IIIiLL(1 iii t”: '. - ,' to yt°!r j 1 hE� 3$ k t ! i!--,,..t.f„, -7-..,......,....,---..-- - Y [I 4 - - - f l g r `t e . i k 0 �� r, } s �. 'leg ># S Z 43 ,`v{g�y�� '1''''-'0-*;-4'' h xis. 3 � y 1 k t --,,"9,6N .:.3.. 6. {`. "- ~ ' £ �fi4 , tee .. i �'," 3 - ,-1 3o-} '!^ - ', -- , i ? �" A.E, t t`39' '� ,iii - { "SUS I f Bs, '..--i.• "-- .,,,,,-j=-',...--.- '- , - - '..i.:-,, i,i, ..,, - ‘,.. , 07,t,,, , _.,_ .... i . Submitted on July 14, 2015, by: 'N1I \R. G Media Relations Group, LLC D o o . iGa co ° o cL t ,' i G/?!� -C^, ,, ,.. :0-1,0,.„ .tom,Min I� 2XJ, �j'. !r id i `z v' (a7',_T oo r�1-o�`.Z (i I'r iJ( oillr Ci(oCc o,(�C o� ��, TABLE oF cONTENTs Tab 1 - Cover Letter & Minimum Qualifications Requirements 1 . 1 Cover Letter 1 1 .2 Response Certification, Questionnaire and Requirements Affidavit (Appendix A) 4 1 .3 Minimum Qualifications Requirements (Appendix C) 7 Tab 2 - Experience & Qualifications 2. 1 Qualifications of Proposing Firm 20 2.2 Qualifications of Proposer Team 49 2.2.1 Project Manager 50 2.2.2 Public Information Officers 51 2.3 Financial Capacity 53 Tab 3 - Approach & Methodology Project Approach 54 Project Specific Approach 56 General Communication Plan 59 Construction Project Methods 63 Cost-effective Methods 65 Quality Assurance and Quality Control (QA/QC) Process 66 Public Information Outreach Services on Right of Way and t✓; r �' Facilities Construction Projects{RFQ No 2015-144-YG)�. '�' ° ' °g-eS a r • A 0 3 9 R • • 3 c 3 • 0 c • A a 0 s w 0 • .o C 0 3 0 I IA .-'"1. —.- -"..'11"1---------- .: :1/4:117": f'\.. —k , ....:s ' 10.9.-- --- r1-9/---- 7 ''''''''..7... ''''N, ' • , . ' '%J.,- ----1:41.2.--11----: \ ilt>:'(fe,, ,,'-'- - ....N r/ - 7..ejia'V'7"''S"77----I\E\:N' ' 4 ir/ filikzi.fii-'--* , '--- . - -„.--,N (AI-:... .. . .,______—ti \ .4,-:__.--,-_,. I -_____.N:7 , , (it, _ - - ",-7-'4.,,,,, \$ • t41:ei: V- \''''. -- ---' '-- 4 -- ,,,,,...-/„---- - 741 s, ..., -.-..--\-7- . \I Iii.,,,,c,..., ;-0;7' , .0.- , - ., ,-:---_, PlannedProgress MIAMIBEACH M R G Media.Relahons Group: 11C. 1 . 1 COVER LETTER Primary contact: Alicia Gonzalez, Principal Media Relations Group, LLC 18001 Old Cutler Road, Suite 459 .; M F G Palmetto Bay, FL 33157 Cell: 786-280-6645 Mediaf Relations Group, LLC Office: 305-254-8598 Direct: 786-607-3006 agonzalez @mrgmiami.com Media Relations Group, LLC (MRG), is pleased to submit qualifications for consideration for selection of the Request for Qualifications to provide public information outreach services on Right of Way and Facilities Construction projects for the City of Miami Beach (the "City").As the City continues to implement its most ambitious capital improvements project, Planned Progress, to enhance neighborhoods and improve quality of life, MRG will act as an extension of its Public Information Office and provide timely and useful information to its more than 91,000 residents and 15,000 businesses. The City is looking for the right company to provide public information services on Right of Way and Facilities Construction projects, and MRG has 16 years of experience doing just that. Every day, the MRG team disseminates information about construction, capital improvements, water and sewer, and other types of projects for its many clients, including the City of Miami Beach. We deliver these services early, or on time, and within the allotted budget, or under budget. MRG was fortunate to be one of the first three firms to win the current Public Information Outreach Services Contract. We are well aware of what it takes to successfully complete all tasks listed in the scope of work. We very much want to continue serving the City in this capacity. Our team is highly qualified and our personnel has a depth of knowledge and understanding about the intricacies of working with the City and its residents. The City's residents and businesses are the core customers and users of its resources. However, the City must also respond to the more than seven million tourists who visit each year. One challenge the City faces daily is reaching these customers, residents, businesses, tourists and commuters, as they have often varied and conflicting needs— MRG has a deep understanding of these needs and how to handle them effectively. Communication from the City regarding construction projects must seamlessly flow to all of its stakeholders, and MRG understands how to maintain this delicate balance, while managing the needs of the entire community. By implementing a forward-thinking approach to streamline all communication from one source rather than varying contractors about the neighborhood right of way improvements and structural and park facilities construction, the City will be more effective at keeping its residents, business owners and civic organizations well informed and active in the decision-making process. Our team will use its in-depth knowledge and innovative ideas to quickly and accurately disseminate information about the Right of Way and Facilities Construction projects within this contract. MRG has worked with several departments within the City of Miami Beach including Public Works and the Office of Capital Improvement Projects (CIP), as well as with other entities on City projects including the Florida Department of Transportation (FDOT) and Miami-Dade Water and Sewer(MDWASD). Public Information Outreach Services on Right of Way and z j Facilities Construction Projects (RFQ No. 201 5-144-YG)F > f) fBEpG 1 . 1 COVER LETTER MRG is a locally-owned, FDOT-certified Disadvantaged Business Enterprise (DBE) and Florida-certified Minority Business Certification firm, whose staff is based in Miami-Dade County and are familiar with the needs of this contract. We have served the South Florida community since 1999. In the last three years, MRG has scheduled and conducted hundreds of briefings with elected officials in the tri-county area and executed countless successful public meetings and hearings. 4 f. 4 -41 , 4,1 ,1 t , — Mill I t " ... t' 1 t r i k (-1 i1 1 ��. 1 f �-f <l "`o r ;J�. /47C-i: , r i i._{`(—,r-- .ct5 CC Jr ��o _ c 444 ,d'(,v :�o 1 ��/�I� f [''l. MRG has an innate understanding of how to engage and provide information to the public during construction projects and continues to evolve to better meet the needs of the varied South Florida communities it serves, specifically the City of Miami Beach. From previous and current work completed in the City, we have in-depth knowledge and strong relationships with the City's elected officials, staff, homeowners associations, business groups, local agencies and media. We have five years of experience working in the City of Miami Beach and are prepared to continue to bring this expertise to the City's projects. We know the City's residents and businesses expect and receive white glove service, and we are committed to continuing this service and providing timely and in-depth information about construction activities that could adversely affect them. Currently, we have six Public Information Specialists, two Graphic Designers, and two Assistant Public Information Specialists, six of which are bilingual, available for this contract. We are able to quickly provide all the technical skills and services needed to meet any public information or public involvement requirement as quickly as possible. For years, MRG has been a go-to firm to provide communication services on districtwide and construction contracts. We have a proven track record of successfully representing the City, FDOT, Florida's Turnpike Enterprise (FTE) and Miami-Dade and Broward Metropolitan Planning Organizations. DAVID MARTINEZ, DIRECTOR OFFICE OF CAPITAL IMPROVEMENTS, MIAMI BEACH PARKVIEW ISLAND NEIGHBORHOOD PROJECT Public Information Outreach Services on Right of Way and 2 Facilities Construction Projects (RFQ No. 2015-144-YG) In addition to understanding the City's three phases of communications regarding the construction process, the MRG team is fully equipped and experienced with the following critical public relations, community involvement and customer service responsibilities: • Developing public involvement plans • Writing newsletters and feature stories • Developing project-related informational • Translating collateral material developed materials • Designing and developing templates and • Collateral production graphics informational materials (usually maps • Communicating project information and that depict project information) addressing citizen/stakeholder concerns • Preparing web content and web copywriting • Preparing related media communications and • Developing ads informational materials • Coordinating franchise utility communication • Coordinating emergency communications • Arranging and documenting field meetings • Developing presentations and talking points • Stakeholder satisfaction surveys • Planning, organizing and attending special • Crisis Management events and meetings • 24/7 Customer Service • Preparing audio/video presentations • Interagency Coordination The following pages show evidence of the requirements stipulated by the proposal, and highlight MRG's areas of professional specialization in the field of public involvement and support the above mentioned qualifications. The work samples provided and past project descriptions demonstrate our capabilities to provide the City exactly what it requests in the RFQ. Creating and maintaining strong and trusted working relationships with our clients has been invaluable to MRG's success. We have provided client references that we hope you call to discuss our work performance. We are delighted to submit our qualifications to you, and are confident that you will find that Media Relations Group, LLC is not only the most qualified, but the right team for this job. Sincerely, Lii Alicia Gonzalez • Principal Media Relations Group, LLC 1 .2 RESPONSE CERTIFICATIO \ , QUESTFO \: \ AIRE AND REQUIREME \ TS Appendix A Please see the responses below to the submittal requirements and the following pages for the fully completed and executed Appendix A. 2. Conflict of Interest In order to maintain complete transparency, and based on the submittal requirement guidelines set forth in Appendix A— Page 2, Media Relations Group, LLC (MRG) employee and proposed PIO, Jeanette Gorgas's brother, Frank Rodriguez, is an employee with the City of Miami Beach's Parks and Recreation Department. Name: Frank Rodriguez Department: Parks and Recreation Department Job Title: Municipal Service Worker 2 Supervisor: Lisa Jay, Recreation Supervisor I Phone: 305-673-7767 Email: Ijay @miamibeachfl.gov Neither Mr. Rodriguez nor any City of Miami Beach employee has any interest in MRG. MRG is owned solely by Alicia Gonzalez and Oscar Gonzalez, Ill. 3. References and Past Performance Please see the following requested references: Firm Name: Florida Department of Transportation, District Six Contact Individual Name and Title: Maribel Lena, District Public Information Officer Address: 1000 NW 111th Avenue, Rm. 6134, Miami, FL 33172 Telephone: 305-470-5277 Contact's email: maribel.lena @dot.state.fl.us Narrative on scope of services provided: For the FDOT District Six Districtwide Intergovernmental Affairs and Community Services Liaison Contract in Miami-Dade, Florida, MRG served as the Prime Consultant for this contract for the past 3 years. This project involved the coordination and completion of multiple ongoing Task Work Orders (TWOs), often times, occurring simultaneously. Some of notable TWOs included: FDOT Days, the Creative Committee "Put It Down" Distracted Driving Campaign, Krome Avenue Widening and the 5-Year Work Program. MRG was responsible for scheduling and attending briefings with assigned elected officials and ensuring that all action items and concerns were addressed in a timely manner. MRG was also tasked with generating attendance at the annual Public Hearings that were held as part of this contract. The Hearings served as an opportunity for the general public to hear what projects were included in the Work Program, speak to team members from major projects within District Six and offer opinions about transportation-related issues. Public Information Outreach Services on Right of Way and`r` {' '/y Facilities Construction Projects.(RFQ No. 2015-1 i .2 RESPO \ SE CERTIFICATIO \ , QUESTIO \ \ AIRE A \ D REQUIREME \ TS Firm Name: Florida Department of Transportation, District Six Contact Individual Name and Title: Kathy McLendon, Construction Public Information Manager Address: 1000 NW 111 Avenue, Miami, FL 33172 Telephone: 305-640-7437 Contact's email: Kathy.McLendon @dot.state.fl.us Narrative on scope of services provided: For the FDOT District Six State Road (SR) 826 (Palmetto Expressway)/SR 836 (Dolphin Expressway) Interchange Reconstruction Project in Miami-Dade, Florida, MRG coordinated an extensive public information program to ensure motorists and interested parties were informed during the construction process. A branded image and message ("Connecting Communities") was developed for the project and is included in all collateral materials including fact sheets, construction updates, presentations, posters and a media kit (in hard copy and electronic format). MRG also led the marketing campaign that included newspaper and radio advertisements, e-blasts and other outreach tools to highlight major milestones throughout the construction period. A full-time bilingual Public Information Specialist (PIS) was assigned to this project to address the concerns of the South Florida community and an interactive, bilingual website was built to provide real-time updates of construction activities and news alerts on the project. A project field office is maintained for any public inquiries, and two successful Open House public meetings have been held. MRG was a key part of the team that led the successful Project Dedication Ceremony with former Florida Governor, Charlie Crist. MRG has also conducted project tours and site visits with major dignitaries. Firm Name: City of Miami Beach, Department of Public Works Contact Individual Name and Title: Mike Alvarez, Infrastructure - Operations Director Address: 1700 Convention Center Drive, Miami Beach, FL 33139 Telephone: 305-673-7620 Contact's email: mikealvarez @miamibeachfl.gov Narrative on scope of services provided: For the City of Miami Beach, Public Works Department, Sanitary Sewer Evaluation Survey Project (SSES) in Miami-Dade, Florida, MRG has served as the Prime Communications Consultant for this contract for the past year and continues to do so. The MRG Team serves as the liaison between the SSES project team and the City of Miami Beach stakeholders. Our team is responsible for creating project collaterals, making sure all impacted stakeholders are notified at least 48 hours in advance of the work being performed, documenting the resident outreach with photos, coordinating resident meetings, attending bi-weekly project meetings and HOA meetings as needed. The MRG team is available to all stakeholders 24/7 and works closely with the project team to minimize the impact to residents whenever possible. Public Information Outreach Services on Right of Way and,, €' ' 9 Y R �� e_,u �,,:�*W r: ��Ct '�>r LJ O O Facilities Construction Projects (RFQ No 201.5 14'4 YG)F e w� to c 1 .2 RESPO \ SE CERTIFICATIO \ , QUESTO \ NAIRE A \ D REQUIREME \ TS Firm Name: Miami-Dade Water and Sewer Department Contact Individual Name and Title: Adriana P. Lamar, Chief, Public and Governmental Affairs Address: 3071 SW 38th Avenue, Miami, FL 33146 Telephone: 786-552-8087 Contact's email: ALAMAR @miamidade.gov Narrative on scope of services provided: For the Miami-Dade County Water and Sewer Government Cut project in Miami-Dade, Florida, MRG was responsible for the public involvement for all phases of this project and served as a department liaison to the project managers. Our team scheduled and coordinated team participation during meetings, prepared minutes as needed and responded to all action items as determined by the project administrators. MRG successfully prepared a Public Involvement Project Plan which served as the living document throughout the project. We also produced a project fact sheet in accordance with Miami-Dade WASD standards which was distributed to all key stakeholders. Throughout the project, MRG was responsible for coordinating periodic project meetings which detailed the latest construction-related activities, future proposed impacts, potential public involvement issues and provided necessary strategies for how outreach efforts would be coordinated. MRG's PIO acted as a liaison between the County and the municipalities, and hosted the construction public information meetings for project. 5. Vendor Campaign Contributions Media Relations Group, LLC is co-owned by Alicia Gonzalez, President and Oscar Gonzalez, Ill, Vice President, who both share all financial interest in the firm. None of them have ever contributed to the campaign either directly or indirectly to a candidate that has been elected to the Office of the Mayor or City Commissioner for the City of Miami Beach. The following is a breakdown of the owner percentage: Alicia Gonzalez: 60% Oscar Gonzalez, III: 40% 6. Code of Business Ethics Media Relations Group, LLC will adopt the Code of Ethics Ordinance (Resolution No. 2000-23879) before entering into this contract with the City of Miami Beach. Public Information Outreach Services on Right of Way and r r duo D r o S Facilities Construction Projects (RFQ No 201:5-144-YG)'g � #, 9, Aim MIAMI BEACH Solicitation No: Solicitation Title: RFQ No. 2015-144-YG Public Information Outreach Services on Right of Way and Facilities Construction Projects. Procurement Contact: Tel: Email: Yusbel Gonzalez, CPPB 305-673-7000 Ext.6230 yusbelgonzalez a@.miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective proposers of certain solicitation and contractual requirements, and to collect necessary information from proposers in order to confirm that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information: FIRM NAME: Media Relations Group,LLC No of Years in Business: 16 No of Years In Business Locally: 16 No of Employees: 15 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: Media Relations Group FIRM PRIMARY ADDRESS(HEADQUARTERS): 18001 Old Cutler Road,Suite 459 CITY: Palmetto Bay STATE: Florida ZIP CODE: 33157 TELEPHONE NO.: 305-254-8598 TOLL FREE NO.: None FAX NO,: 305-256-1613 - FIRM LOCAL ADDRESS: 18001 Old Cutler Road,Suite 459 CITY: Palmetto Bay STATE:Florida ZIP CODE: 33157 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Alicia Gonzalez ACCOUNT REP TELEPHONE NO.: 786-280-6645 ACCOUNT REP TOLL FREE NO.: None ACCOUNT REP EMAIL: agonzalez @mrgmialni.com FEDERAL TAX IDENTIFICATION NO.: 20-0118620 The City reserves the right to seek additional information from proposer or other source(s), including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 2015-144-YG Appendix A— Page 1 MIAMIBEACH 1. Veteran Owned Business.is o oser claiming a veteran owned business status? YES X. NO SUBMITTAL REQUIREMENT:Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2.. Conflict Of Interest.All Proposals must disclose,in their Statement of Qualifications,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposals must disclose the name of any City employee who owns,either directly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. *please refer to previous pages for conflict of interest SUBMITTAL REQUIREMENT: Proposals must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. References and Past Performance. Proposer shall submit at least three (3) references for whom the proposer has completed work similar in size and nature as the work referenced in solicitation. Please refer to previous pages for references and past performance SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) firm name, 2) contact individual name and title 3)address 4)telephone 5)contact's email and 6)narrative on scope of services provided. 4. Suspension,Debarment or Contract Cancellation.Has proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an •ublic sector agency? [ YES © NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions.Proposals are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Statement of Qualifications,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants)with a controlling financial interest as defined in solicitation.For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. *Please refer to previous pages for vendor campaign contributions 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five (5) days upon receipt of request.The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. *please refer to previous pages for code of business ethics 7. Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time,Proposer shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing January 1, 2015, the hourly living wage rate will be $11.62/hr with health benefits of at least $1.69 an hour,or a living wage of not less than$13.31/hr without health benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale,issued by the U.S.Department of Labor's RFQ 2015-144-YG Appendix A— Page 2 . 33 MIAMIBEACH Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by resolution,elect not to index the living wage rate in any particular year,if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, at its sole option,immediately deem said proposer as non-responsive,and may further subject proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement!. SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? 5. YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit(s) Spouses Domestic Partners Health X X Sick Leave X Family Medical Leave X Bereavement Leave X If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 9. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,Statement of Qualifications,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier, subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. RFQ 2015-144-YG Appendix A- Page 3 IM'::I BEACH SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document,proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation, This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendums may result in proposal disqualification. Initial to onfirm Initial to Confirm Initial to Confirm e- . Receipt Receipt . ��' Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFQ 2015-144-YG Appendix A- Page 4 MIAMI BEACH DISCLOSURE.AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications,may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposals should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. • The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified,and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation.Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2015-144-YG Appendix A - Page 5 M , , __ _ . , -- PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted;_Proposer has not divulged, discussed,or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Alicia Gonzalez President Si.nature'f'roposer's Authorized"e.r -entative: Date: / i1i' i / July 14,2015 ., * ii 4 State of FLORIDA ) On this lit"day of 2O ,personally appeared before me who County of Miami-Dade ) stated that (s)he is the President of Media Relations Group,LLC a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed.Before me: / / Notary Publi, • + e State of Iorida. My Commis• • xpires: t • o i 1t ‘..4..r, ,, P.Y RIDGARD SUMMERS i A Notary Public•State of Florida i z• •1.My Comm.Expires Sep 26.2016 tx_..:- c Commission 0 EE 838510 -4O°`ti Bonded Through National Notary Assn. P RFQ 2015-144-YG Appendix A— Page 6 1 .3MINIMUM QUALIFICATIONS REQUIREME \ TS Appendix C Proposer must have a minimum of five (5) years'experience providing professional public information outreach (PIO) services and have successfully completed at least ten (10) projects. At least five of the ten project examples should be with public sector clients, municipal governments, agencies or other levels of government. Submittal Requirement: For each project, submit project name and description, role of the firm and responsibilities, agency(client) name, agency(client) contact, contact telephone and email, month and year the whole project was started and completed, and your firm's term of engagement. Media Relations Group was founded in 1999 and has more than 16 years of experience providing professional public information outreach (PIO) services. Please see the following list of required projects (more information is also included in Section 2.1): 1. City of Miami Beach, Parkview Island Neighborhood Improvement Project Project Description: In December 2013, the City of Miami Beach Capital Improvement Projects Office (CIP) began a roadway construction project on the residential streets of Parkview Island: 73 Street, Wayne Avenue, Michael Street, Gary Avenue, Bruce Street and Raymond Street. MRG's lead PlOs shared the day-to-day responsibilities of this project. Specific tasks included communicating construction information to residents, addressing questions and concerns at the Community Kick-Off Meeting, organizing and staffing several resident coordination meetings with the contractor and City staff, maintaining the project page on the Planned Progress website, emailing project collateral and correspondence to e-builder. MRG also developed project materials including a fact sheet, construction advisories and weekly updates. Upon completion of the construction activities MRG also prepared a project binder documenting all materials created and outreach efforts to turn over to CIP. Role of the firm and responsibilities: Public Involvement Services Agency (client) name: City of Miami Beach Capital Improvements Office Agency (client) contact, contact telephone and email: Lauren Fidel, 305-673-7071, LaurenFirtel@miamibeachfl.gov Start date: 10/2013 End date: 05/2014 Firm's term of engagement: 8 months 2. State Road (SR) 934/71 Street Resurfacing Restoration and Rehabilitation (RRR) Project Project Description: MRG served as the liaison between project team members and the community for this study. Together with FDOT, MRG embarked on a public involvement program that continued throughout the life of the study. MRG coordinated and staffed a successful Public Kick-off Meeting and coordinated with local organizations to ensure neighborhood participation. MRG team members visited the corridor on two separate occasions to hand-deliver fliers advertising the Public Kick-off Meeting, and discussed the improvements one-on-one with store owners and other stakeholders within the project limits. MRG arranged for the development and production of all project collaterals, Public Information Outreach Services on Right of Way and'n,-,V7-:Y--r-:)r e3 1 ],--,{p.1 facilities Construction Projects(RFQ No. o a !ess n7 1 QUALIFJCATIO \ S REQUIREME \ TS including sign-in sheets, comment sheets, a meeting location map and fact sheet. MRG also wrote the Community Awareness Plan (CAP) necessary to guide the team throughout the project process. Role of the firm and responsibilities: Public Involvement Services Agency (client) name: Florida Department of Transportation Agency(client) contact, contact telephone and email:Adriana Manzanares, 305-470-5283, adriana.manzanares@dot.state.fl.us Start date: 12/2008 End date: 04/2010 Firm's term of engagement: 1 year 4 months 3. North Bay Village Water and Sewer Improvement Project Project Description: MRG developed a Public Involvement Plan (PIP) to reach residents, motorists, pedestrians and interested parties who stayed regularly informed during the construction process, with the Village making every effort to reach out to the community. MRG assigned a Public Information Specialist(PIS) to address the concerns of the community and to minimize impacts to the traveling public. The PIS served as an all-day direct contact for residents to voice their concerns regarding dust, impacted access to homes, noise and other issues. Through direct mailings and door-to-door visits, fliers were distributed along the corridor to residents and businesses. MRG was also responsible for coordinating outreach efforts with the City of Miami and held two public meetings to keep the public informed of all construction efforts and potential impacts. Role of the firm and responsibilities: Public Involvement Services Agency(client) name: Metro Equipment Services Agency(client) contact, contact telephone and email:Abbey Fiallo, 305-740-3301, AFmetro@bellsouth.net Start date: 10/2010 End date: 04/2011 Firm's term of engagement: 7 months 4. Miami-Dade County Water and Sewer Government Cut Project Description: MRG was responsible for the public involvement for all phases of this project and served as the department liaison to the project managers. Our team scheduled and coordinated team participation during meetings, prepared meeting minutes and responded to all action items as determined by the project administrators. MRG successfully prepared a Public Information Plan (PIP) which served as the living document throughout the project. MRG also produced a project fact sheet in accordance with Miami-Dade WASD standards which was distributed to key stakeholders. Throughout the project, MRG was responsible for coordinating periodic project meetings which detailed the latest construction-related activities, future proposed impacts, potential public involvement issues and provided necessary strategies for how outreach efforts would be coordinated. MRG's PIO Alicia Gonzalez acted as a liaison between the county and municipalities "x7 ;:- --,7;7 , Public Information Outreach Services on Right of\ any and(: : J 1 fl Facilities Construction Projects (RFQ No. 2015-144-YG � o 8 i ( 1E i .3M1 \ IMUM QUALIFICATIO \ S REQUIREMENTS and hosted the construction public information meetings for project. This project also required daily interaction with the South Pointe residents and businesses, as well as the City of Miami Beach Engineering and Public Information staff. Role of the firm and responsibilities: Public Involvement Services Agency (client) name: Miami-Dade County Water and Sewer Department Agency(client) contact, contact telephone and email:Adriana P Lamar, 786-552-8087, alamar@miamidade.gov Start date: 04/2011 End date: 11/2013 Firm's term of engagement: 2 years 7 months 5. FOOT District Four 1-595 Express Corridor Improvements Project Project Description: In partnership with FDOT, MRG continued its community outreach role, which began during the design planning stage, throughout the duration of the project. News releases, display ads, websites, newsletters, surveys, meetings, presentations and special events were used as successful methods to solicit feedback and keep the public informed of project status and activities. MRG was responsible for developing the aesthetic "look"and logo for this project. MRG also coordinated a series of noise workshops (7), public meetings (6) and elected official briefings (approximately 60). MRG arranged an Industry Forum that served as an introduction to the project for more than 500 people and companies interested in joining the public-private partnership. MRG provided a full-time senior public information officer at the construction project office, in addition to coordinating and planning the ground breaking ceremony, public information meetings and hearing, and ribbon cutting events related to the project. Role of the firm and responsibilities: Public Involvement Services Agency (client) name: Florida Department of Transportation Agency (client) contact, contact telephone and email: Paul Lampley, P.E., 954-732-0644, pauLlampley@dot.state.fl.us Start date: 03/2009 End date: 05/2014 Firm's term of engagement: 5 years 2 months 6. FDOT District Six NW 25th Street Construction Project from SR 826 to NW 67 Avenue (East Phase) Project Description: The NW 25th Street Construction Project (East Phase) improved the flow of traffic and facilitated the movement of cargo in and out of the cargo facilities at Miami International Airport(MIA). The corridor serves major industries such as flower importers, produce importers, live animal importers as well as exporters of many commodities. These businesses rely on the NW 25th Street corridor, which serves as the main thoroughfare to MIA Cargo Facilities, to tender or pick up their cargo at the MIA facilities on a timely basis. The East Phase of the project involved Public Information Outreach Services on Right of Way fl and y ! } � o Facilities Construction Projects (RFQ No 2015-144=YG) \ yA 1 9 i .3M1 \ IMUM QUALIFICATIO \ S REQUIREME \ TS the roadway reconstruction of NW 25th Street from the Palmetto Expressway(SR 826) to NW 67th Avenue as well as the construction of a viaduct. The reconstruction of NW 25th Street included widening the roadway by adding an additional westbound lane from the Palmetto Expressway(SR 826) to just west of NW 70th Avenue. The viaduct, elevated about 30 feet, is situated mainly along the north side of NW 25th Street. In order to best serve the needs of the affected stakeholders, MRG provided an on-site PIO to address the day-to-day concerns of the surrounding business community as well as elected and agency officials. MRG formed working groups with corridor stakeholders as well as groups such as the Association of Floral Importers of Florida (AFIF), Florida Custom Brokers and Forwarders Association (FCBF), Miami International Airport(MIA) Marketing Office and UPS as well as many others. MRG met regularly with these and other stakeholders as well as sent communications to more than 700 area businesses to keep them informed of project milestones. This proactive approach minimized disruptions and negative impacts to businesses surrounding this very important corridor, allowing the contractor and CE/ to stay ahead of the project schedule. Role of the firm and responsibilities: Public Involvement Services Agency(client) name: Florida Department of Transportation Agency (client) contact, contact telephone and email: Dari Vorce, 305-499-2392, dari.vorce @dot.state.fl.us; Start date: 09/2007 End date: 07/2011 Firm's term of engagement: 4 years 10 months 7. Miami-Dade County Public Works/Flagler Codina Development Group SW 127th Avenue Design/Build Project from NW 12th Street to SW 6th Street Project Description: The proposed improvements entailed the reconstruction of 127th Avenue from a two-lane roadway to a four-lane roadway with a shared-use median between SW 6th Street and NW 6th Street, and a divided median between NW 6th Street and NW 12th Street, with openings for access. The work performed during this project included improvements to the NW 6th Street signal, a new lighting system which extended through the length of the project, a drainage system which collects storm water runoff from the roadway and new six-foot wide sidewalks, among other items. Leading the public involvement efforts for this project, MRG, coordinated all outreach activities. MRG also worked closely with the office of Miami-Dade County Commissioner Jose "Pepe"Diaz, as well as with the homeowners, in order to communicate construction activities and help mitigate problems associated with these activities. MRG was also involved with agency coordination and provided timely construction updates to all stakeholders and our team coordinated with the United States Postal Service and affected residents to develop a plan for necessary mailbox relocations and worked with those residents to remove and redistribute items from the Miami-Dade County Right of Way. Public Information Outreach Services on Right of Way and 'm L >fi rtv y ' i ; :`U�0`3 U o ° 1 1 0 Facilities Construction Projects (RFQ No 201.5-144-YG) `,. . aa• 1 .3 MI \ IMUM QUAUFICATIO \ S REQUIREM E \ TS Role of the firm and responsibilities: Public Involvement Services Agency (client) name: BCC Engineering Agency (client) contact, contact telephone and email: Jose Munoz, P.E. 305-670-2350, jmunoz@bcceng.com Start date: 04/2007 End date: 12/2007 Firm's term of engagement: 8 months 8. FDOT District Six Palmetto Expressway Expansion/Okeechobee Road Reconstruction Public Information Contract Project Description: MRG developed Community Awareness Plans for the Palmetto Expressway projects that were under the Design phase. MRG organized and executed public information meetings targeting affected residents and businesses. This was a very successful proactive campaign including elected official briefings, meetings with affected homeowners and businesses, and providing constant communication with FDOT through the public involvement telephone number. For both projects, MRG developed and implemented the necessary strategies for a widespread multilingual, multicultural media and community relations program by writing, designing, printing and publishing bilingual flyers, newsletters and advertising. MRG's principal Alicia Gonzalez served as the Okeechobee Road Reconstruction Project Construction Public Information Officer and eventually as the Project Manager of this contract at the request of the District Six Public Information Officer. Role of the firm and responsibilities: Public Involvement Services Agency(client) name: Florida Department of Transportation Agency(client) contact, contact telephone and email: Maribel Lena, 305-470-5349, Maribel.Lena@dot.state.fl.us Start date: 03/2003 End date: 09/2006 Firm's term of engagement: 3 years and 3 months 9. FDOT District Six SR 5/US 1/Overseas Highway from MM 90.74 to MM 97, Tavernier Project Description: MRG served as a sub-consultant to SWC and was responsible for all public outreach efforts during the construction and installation phases of this project. In January 2014, MRG led the public outreach efforts on the SR 5/US-1/Overseas Highway construction project from MM 90.74 to MM 97 in Monroe County, which involved the milling and resurfacing of a four-lane section of the roadway. MRG created and disseminated a bilingual (English/Spanish) project fact sheet to all businesses and stakeholders along the corridor, provided continuous website updates regarding lane closures, and discussed areas of concern with affected property owners. Public Information Outreach Services on Right of Way O'd 0 g es 1 1 Facilities Construction Projects (RFQ No 2015-144-YG); ��`. E �„o_ A i .3MI \ IMUM QUALIFICATIO \ S REQUIREME \ TS Role of the firm and responsibilities: Public Involvement Services Agency(client) name: Florida Department of Transportation Agency (client) contact, contact telephone and email: Felix Rodriguez (Former Construction Project Manager), 305-216-5944, FRodriguez@metriceng.com Start date: 01/2014 End date: 02/2015 Firm's term of engagement: 1 year 1 month 10. FDOT District Six SR/US-1/Overseas Highway from MM 84.04 to MM 85.6 and MM 81.42 to MM 84.04, Islamorada, Village of Islands Project Description: MRG began public outreach for the almost five mile roadway construction project along Overseas Highway from MM 81.42 to MM 85.6 in Islamorada, Villages of Islands, prior to the start of construction in April 2014. This project involved repaving a four-lane section of the highway, updating the signage and pavement markings and installing new pedestrian signals, installing new drainage features, reconstructing the outside shoulders to provide a five-foot paved shoulder along northbound Overseas Highway, and reconstructing the Florida Keys Overseas Heritage Trail. MRG utilized multi-faceted public outreach strategies to generate interest in this project which involved contacting municipal officials (elected and appointed) and community groups, including the Key Largo Chamber of Commerce and homeowner associations, developing detailed fact sheets and distributing them to all stakeholders along the project corridor, and developed and disseminated email blasts to ensure continued public awareness. Role of the firm and responsibilities: Public Involvement Services Agency (client) name: Florida Department of Transportation Agency (client) contact, contact telephone and email: Emilio Zamora, 305-619-7144, Emilio.Zamora@dot.state.fl.us Start date: 04/2014 End date: 06/2015 Firm's term of engagement: 1 year 2 months Project Manager must have a minimum of five (5) years'experience managing P/O projects and must have successfully completed at least five (5) projects in a managerial role for public sector clients, municipal governments, agencies or other levels of government. Submittal Requirement: For each project, submit project name and description, responsibilities, agency (client) name, agency(client) contact, contact telephone and email, month and year the whole project was started and completed, and your firm's term of engagement. Project Manager Alicia Gonzalez has more than 23 years of public involvement experience, specifically with transportation projects in Miami-Dade and Broward counties and has served as the project manager for hundreds of projects. Public Information Outreach Services on Right of Way Facilities Construction Projects (RFQ No 201 5-144-YGJ A_ ) 0" 1 .3M.I \ IMUM QUALIFICATIO \ S REQUIREME \ TS Please see the following requested projects: 1. FDOT District Four 1-595 Corridor Design/Build/Operate/ Finance/Maintain (DBFOM) Mrs. Gonzalez oversaw all public information strategies in coordination with the District's Public Information Office on this $1.4 Billion 1-595 Express Corridor Improvements Project for the FDOT, District Four. She was responsible for Quality Assurance/Quality Control measures for all public outreach materials, including the interactive website as well as extensive coordination with the media. She also developed the elected official strategy and conducted many elected official briefings with affected municipalities, while working closely with the firms in-house PIO. Role of the firm and responsibilities: Public Involvement Services Agency (client) name: Florida Department of Transportation Agency(client) contact, contact telephone and email: Paul Lampley, RE, 954-732-0644, paul.lampley@dot.state.fl.us Start date: 03/2009 End date: 05/2014 Firm's term of engagement: 5 years 2 months 2. FDOT District Six NW 25th Street Construction Project from SR 826 to NW 67 Avenue (East Phase) The NW 25th Street Construction Project(East Phase) is meant to improve the flow of traffic and facilitate the movement of cargo in and out of the cargo facilities at Miami International Airport (MIA). The corridor serves major industries such as flower importers, produce importers, live animal importers as well as exporters of many commodities. At the onset of this project, Mrs. Gonzalez played a key role in briefing elected officials prior to construction and worked to facilitate an understanding of breaking up the project into two projects. In doing so, she made various presentations to the Miami-Dade County Metropolitan Planning Organization's Freight Transportation Advisory Committee and other business groups. Mrs. Gonzalez also assisted with the planning of the project's groundbreaking event and construction Community Awareness Plan (CAP). She was also responsible for managing the project's budget and performed QA/QC activities on all project deliverables. Role of the firm and responsibilities: Public Involvement Services Agency(client) name: Florida Department of Transportation Agency (client) contact, contact telephone and email: Dari Vorce, 305-499-2392, dari.vorce@dot.state.fl.us Start date: 06/2012 End date: 05/2016 Firm's term of engagement: 3 years 11 months Public Information Outreach Services on Right of Way and`'-Z, 7 r ,R,1��r� ( 0 a c Facilities Construction Projects (RFQ No 2015-144 YG) ._;. - - 3 _ L3MI \ IMUM QUALIFICATIONS { REQUIREMENTS 3. Miami-Dade County Public Works/Flagler Codina Development Group SW 127th Avenue Design/Build Project (from NW 12th Street to SW 6th Street) Leading the public involvement efforts for this project MRG coordinated all outreach activities in order to help mitigate new or existing problems that stakeholders may face. MRG was also involved with agency coordination and provided timely construction updates to all stakeholders. As the Public Involvement Manager for this construction project, Mrs. Gonzalez coordinated all PI activities and worked closely with the office of Miami-Dade County Commissioner Jose "Pepe"Diaz, as well as with the homeowners to communicate construction activities and provide regular updates. Role of the firm and responsibilities: Public Involvement Services Agency (client) name: BCC Engineering Agency (client) contact, contact telephone and email: Jose Munoz, P.E., 305-670-2350,jmunoz @bcceng.corn Start date: 04/2007 End date: 12/2007 Firm's term of engagement: 8 months 4. Miami-Dade County Water and Sewer Government Cut Mrs. Gonzalez was in charge of the public involvement for all these projects as a Department liaison to project managers, Department Public Affairs Manager Adriana Lamar and Isaac Gutierrez. She attended all progress meetings and worked daily on public involvement strategies and notifications as necessary. She prepared a Community Awareness Plan (CAP) and fact sheet for the project. In Spring 2012, Mrs. Gonzalez also began working with the Department on the Emergency 60-inch Force Main Installation project in the City of Miami Beach. She attended several City of Miami Beach and other key stakeholder meetings. She also coordinated and executed a community meeting in June 2012 and reviewed and finalized project fact sheets and display boards. She continued to serve as the day to day public information contact through summer 2013 and effectively managed the project's time and budget upon completion of the Emergency Contract. Role of the firm and responsibilities: Public Involvement Services Agency (client) name: Miami-Dade County Water and Sewer Department Agency (client) contact, contact telephone and email:Adriana P Lamar, 786-552-8087, alamar@miamidade.gov Start date: 04/2011 End date: 11/2013 Firm's term of engagement: 2 years 7 months 5. City of Miami Beach, Parkview Island Neighborhood Improvement Project Mrs. Gonzalez is the Public Involvement Manager on this contract who oversees MRG staff responsible for the coordination and distribution of project advisories as part of the public involvement outreach effort to the residents of Parkview Island in the City of Miami Beach. She worked closely with the lead PIO to ensure that project activities remained on time and within budget. Public Information Outreach Services on Right of Way and! 'f° ` {_� !.,/� /!r 14 Facilities Construction Projects (RFQ No 2015-1 44-YG).� m ! ' '•� { i .3MF \ IMUM QUALIFICATIO \ S REQUtREME \ TS Responsibility: Public Information Manager Agency Name: City of Miami Beach Capital Improvements Office Agency Contact Information: Lauren Firtel, 305-673-7071, LaurenFirtel @miamibeachfl.gov Start date: 10/2013 End date: 05/2014 Firm's term of engagement: 8 months Public Information Officer(PIO) must have a minimum of two (2) years'experience in the field acting in the capacity of PIO and must have successfully completed at least three (3) projects for public sector clients, municipal governments, agencies or other levels of government. Submittal Requirement: For each project, submit project name and description, responsibilities, agency(client) name, agency(client) contact, contact telephone and email, month and year the whole project was started and completed, and your firm's term of engagement. PIO Jeanette Gorgas has more than 16 years of experience working in various aspects of communication and as a PIO for public and private clients in Miami-Dade County. Please see the following requested projects: 1. City of Miami Beach Art Basel "Pilot" Traffic Management Support MRG's role on this contract was to assist with coordinating outreach efforts between local engineering consultants, ATEC and the City of Miami Beach. It involved implementing signal timing features/devices to alleviate traffic congestion and worked hand-in-hand with the City of Miami Beach Police Department and Miami-Dade County to help coordinate timing adjustments. ATEC would use the advance technology devices and WiFi to determine traffic counts and patterns, after which they would present their recommendations to the City to make the necessary adjustments. MRG worked as the liaison between ATEC and the City of Miami Beach Communications Office to ensure that this outreach effort was effective in keeping the community and commuters updated. This outreach was done via social media messages that included real time traffic reports. Responsibility: Public Information Liaison Agency Name: City of Miami Beach Capital Improvements Office Agency Contact Information: Nannette Rodriguez, 305.673.7575, NannetteRodriguez@miamibeachfl.gov Start date: 11/2013 End date: 12/2013 Firm's term of engagement: 2 months 2. City of Miami Beach, Parkview Island Neighborhood Improvement Project Mrs. Gorgas served as the day-to-day Public Information Liaison for this project and was responsible for communicating construction information to the residents of Parkview Island in the City of Miami Public Information Outreach Services on Right of'Way and'. v �/ , I° ��II '( off: Facilities Construction Projects j.RFQ No 2�i S:144 YG)F . ; l. '� 1 .3 MINIMUM QUALIFICATIO \ S REQUIREME \ TS Beach. This included planning a Community Kick-Off Meeting, attending Project Progress Meetings with the Contractor and City Staff as well as resident coordination meetings. Mrs. Gorgas also produced project materials including a fact sheet, construction advisories and weekly updates. Responsibility: Public Information Liaison Agency Name: City of Miami Beach Capital Improvements Office Agency Contact Information: Lauren Firtel, 305-673-7071, LaurenFirtel @miamibeachfl.gov Start date: 10/2013 End date: 05/2014 Firm's term of engagement: 8 months 3. FDOT District 6, State Road (SR) 968/W Flagler Street RRR Project from W 69 Avenue to W of SR 9/NW 27 Avenue As the Sr. Public Information Officer, Mrs. Gorgas oversaw all public information strategies in coordination with this $3.7M FDOT District Six project. She was also responsible for preparing the Community Awareness Plan (CAP), distribution of driveway modification letters and all meeting collaterals including a bilingual fact sheet in preparation for a public meeting to increase public awareness and provide project updates to affected stakeholders. Responsibility: Sr. Public Information Officer Agency Name: Florida Department of Transportation Agency Contact Information: Fabiana Gonzalez, P.E. 305-470-5183, fabiana.gonzalez@dot.state.fl.us Start date: 04/2014 End date: 07/2015 Firm's term of engagement: 1 year 3 months PIO Michelle Simmons has more than 20 years of experience, working in various aspects of communications and media within numerous African American and Hispanic communities within South Florida. Please see the following requested projects: 1. City of Miami Beach, Parkview Island Neighborhood Improvement Project As part of its 3-year Capital Improvement Program (CIP), MRG was contracted by the City of Miami Beach to provide public information services on the Right of Way and Facilities Construction contract, which involves more than 200 CIP projects. Ms. Simmons served as a Public Information Liaison for this project and worked closely with the City's Public Information staff to effectively communicate construction information to the residents of Miami Beach, through the production and dissemination of project collaterals online and face-to-face. She also attended project and public meetings along with Mrs. Gorgas. Public Information Outreach Services on Right of Way ands : ;, ,, :o �'�\ �{S�,.J��j,,, �`�� ` �,Q ti e O Facilities Construction Projects (RFQ No 201 5-144 YG.)i'- / I; 1 .3 M \ IMUM QUALIFICATIO \ S REQ:UIREME \ TS Responsibility: Public Information Liaison Agency Name: City of Miami Beach Capital Improvements Office Agency Contact Information: Lauren Firtel, 305-673-7071, LaurenFirtel @miamibeachfl.gov Start date: 10/2013 End date: 05/2014 Firm's term of engagement: 8 months 2. Broward Metropolitan Planning Organization University Drive Mobility Improvements Study Ms. Simmons provided support on this project in the development of newsletters, website content and the facilitation of public workshops. Additionally, she assisted in the awareness campaign by directly coordinating with local municipal Public Information Officers to disseminate information to local residents through municipal websites, television stations and newsletters. She worked effectively with other team members to ensure that the community was aware of various opportunities to provide input on how this very important corridor can be improved. Ms. Simmons is currently handling the next phase of the project. Responsibility: Sr. Public Information Officer Agency Name: Broward Metropolitan Planning Organization Agency Contact Information: Gregory Stuart, 954-876-0035, StuartG@BrowardMPO.org Start date: 01/2013 End date: 07/2013 Firm's term of engagement: 6 months 3. Oakland Park Boulevard Transit Study As the Senior Public Information Officer on this project, Ms. Simmons has coordinated the logistics for public workshops on behalf of the Florida Department of Transportation, District Six. She has led the efforts to ensure residents within the project area receive timely notice regarding public workshops and has coordinated an awareness campaign for the project using innovative techniques which include advertisements on Broward County Transit buses as well as meeting announcements through text messaging. Responsibility: Senior Public Involvement Officer Agency Name: TY Lin International Agency Contact Information: Vikas Jain, TY Lin International, 954-308-3353, vikas.jain@tylin.com Start date: 02/2012 End date: 06/2014 Firm's term of engagement: 2 years 4 months PIO Laila Haddad is a public relations professional with more than 30 years of diversified experience, the past ten years exclusively in the planning, design and construction management of major Florida Department of Transportation (FDOT) and municipal projects. Her particular expertise is in the production and management of all phases of roadway design projects, specifically Construction Engineering Inspection (CEI) contracts. Public Information Outreach Services on Right of Way Facilities Construction Projects (RFQ No. 2015-144-YG)N—A l - s ` ,„ 9 - 17 1 1 .3 MINIMUM QUALIFICATIO \ S REaL I REME \ TS Please see the following requested projects: 1. FDOT District Four 1-595 Corridor Design/Build/Operate/ Finance/Maintain (DBFOM) Ms. Haddad served as the Senior Public Information Officer on this $1.4 Billion 1-595 Express Corridor Improvements Project for the FOOT District Four. She oversaw all public information strategy in coordination with the District's Public Information Office and served as the day-to-day contact on the project. She created and disseminated project fact sheets and electronic construction alerts, continuously updated the project website, and served as a liaison for the media, elected officials, residents and businesses to answer questions and address and mitigate their concerns. Responsibility: Sr. Public Information Officer Agency(client) name: Florida Department of Transportation Agency (client) contact, contact telephone and email: Paul Lampley, RE, 954-732-0644, paul.lampley@dot.state.fl.us Start date: 03/2009 End date: 05/2014 Firm's term of engagement: 5 years 2 months 2. FDOT District Four Ravenswood Bridge Replacement Design Project Serving as the Sr. Public Information Officer for this project, Ms. Haddad executed all public involvement and outreach efforts during the design stage of this bridge replacement project. In doing so, she worked closely with neighboring businesses to learn of their concerns and to mitigate potential economic and physical impacts that may affect the businesses. As part of the P1 activities, Ms. Haddad also developed a Community Awareness Plan (CAP), and oversaw the design and development of public outreach collaterals for use in public meetings, during the life of the contract until closeout. Responsibility: Sr. Public Information Officer Agency(client) name: Florida Department of Transportation Agency(client) contact, contact telephone and email: Donovan Pessoa P.E., 954-777-4442, dovovan.pessoa@dastate.fl.us Start date: 12/2012 End date: 08/2014 Firm's term of engagement: 1 year 8 months 3. FDOT District Four 95 Express Corridor Design Consultant (CDC) Phase 3A Ms. Haddad successfully executed the efforts for all the public involvement activities which took place on the project to date. She coordinated several outreach meetings, including an open house, a public workshop, an industry forum as well as several small group meetings, with key stakeholders and HOA's. These meetings with residents and homeowner associations included coordination of sound barriers planned along the corridor. Ms. Haddad was responsible for overseeing the design Public information Outreach Seryices on Right of Way.and E o� !a Facilities Construction Projects (RFQ No 2015-144-YG) 1 .3 MINIMUM QUALIFICATIONS REQUIREMENTS and production of meeting collaterals, as well as distribution of meeting notifications. In doing so, she worked very closely with the Department's project manager and completed a "construction hand-off' package for the project CEI, as the project moves into construction. Responsibility: Sr. Public Information Officer Agency (client) name: Florida Department of Transportation Agency (client) contact, contact telephone and email: Robert Bostian P.E., 954-777-4406, robert.bostian@dot.state.fl.us Start date: 07/2013 End date: 06/2015 Firm's term of engagement: 1 year 11 months Public Information Outreach Services on Right of Way and Facilities Construction Projects RFQ No. 201.5-144 YG, , F, "AV , ‘ , F P FIRM Media Relations Group, LLC (MRG) is a public information firm specializing in public and private sector public involvement campaigns for the past 16 years. The company provides media relations, marketing, graphics services, the organization of business interests, grassroots door-to-door consensus building and serves as a spokesperson for its clients. As MRG continues to grow, a commitment to personal interaction and strong relationships remain the standard of how we operate. We pride ourselves on becoming an extension of your staff as we represent the interests of our clients and the community. MRG is keenly aware that all successful projects begin with effective outreach to as many impacted stakeholders as possible. Our team fully understands Miami Beach's unique blend of affluent residents, historically significant infrastructure s and world-class, tourism-based businesses. We know it is important to give advanced notification of impacts and specialized modifications to standard construction '' "' • means, methods and time frames and have the tools and p;- experience to do so. •F� +Itotalway f MRG has worked on more than twelve (12) projects within the City, and fully understands the significance and value • of keeping residents and business owners fully abreast of information throughout the entire project process. We know how to successfully complete the project with minimal ' impact to the daily business and personal activities of its residents, and visitors, alike. There is no learning curve required for MRG and its staff. The firm held this contract `" 14111 for its entire term and without question was the best fit for the project, then and now. Working with City's staff, various resident-based organizations, dealing with the public on a personal level and establishing a sense of trust, have been essential components of our public involvement approach on all of our City projects. Early and often coordination has been, and continues to be, vital to gaining consensus, as well as meeting with municipal staff early to determine potential issues and impacts. A proactive, not reactive, approach has allowed our Public Information Officers (PlOs) to stay on top of issues and concerns, and incorporate exceptional strategies we envisioned into the outreach plan for each and every project. MRG employs strong grassroots tactics that target the community head- on, and leads to a highly successful proactive public engagement approach. Relevant Project Experience Please see the following pages for a list of similar project experience, proven track record of providing the scope of services and all detailed information required per the RFQ. Public Information Outreach Services on , ,g Way ,` R; ht of and�( -��%/ Facilities Construction Projects {RFQ No 2015 144 YGJ' �� Plar ' 'o�CUSS BEACH , • bAi : I,. ATIO IF PROS1 \ G FIRM •. . , . M. . . . .. City of Miami Beach Public Information Services Right of Way and Facilities Construction Contract D V I • s Role of the firm and responsibilities: •c1ne Public Involvement Services . ....w, r.,,..._.�... Agency (client) name: i 4, "' i j //�� City of Miami Beach IEf 804 000 I ma �� •iii. � � u 0 Agency (client) contact: 4-7; % Lauren Fidel, 305-673-7071 LaurenFirtel @miamibeachfl.gov c aa,xo j.. f , ..- r ,�� and Diana Fontani, 305-673-7071, .Ot i_.-74 «_-: DianaFontani @miamibeachfl.gov '''‘-MA Start date: 05/2012 :, -vf HERE Etas-izmic=11 -7,7.....=- End date: 10/2015 (Estimated) Firm's term of engagement: 3 years 5 months Project Description: As part of its 3-year Capital Improvement Program (CIP), MRG was contracted by the City of Miami Beach to provide public information services on the Right of Way and Facilities Construction contract, which involved more than 200 CIP projects and effectively communicating construction information to the residents of Miami Beach. As part of the project scope, MRG was responsible for providing extensive outreach. MRG developed a full campaign including templates for collaterals such as door hangers, fliers, fact sheets, construction advisories and updates. MRG and its staff are familiar with projects which encompasses Task Work Orders (TWOs). For this contract, we have received five (5) TWOs and have fully understood the urgency in expediting these TWOs in a timely manner when contacted by the CIP Office. �. Aviso de Reunion Publica 'fir °L Gf"P,O„PC'',cr.,)' I°C'icrne Plannec�rogrs 4 ares Logo, H : Meet,Alert Tea Meeting Alert Text Metiers Alen Tat Text t II•. ._M.f c�ra -..r.et.'�rv�n•;,.;<i+:k .I�.:t•.rr r.rn...r..tr F•'- It-k•. r:it Memng Alas Tat Meeting Alert Tert MxmgAkrttrx: I Meesg Akct Tea Mattis Alert Text MeeergAkn Tert Tat Tat i MeeargAke Tea Meeting Alert Tat Meeting Alert Test Meeting ; �//j� Alen Tat Meemg Alert Test Meeting Aker Tert Tat V" / 7 ''' Meeting Alas Text Madre Alert Tat MawgAkrt Tort Test Al Ji // Metiers Alert Text Teat Alen Tent Alert Tat { /// #�� Meeting Alen Text Wong Alert Tert Meeeeg AleaTea Test ''" � , - f Alert Tart Tert Alert Tea Tat Moen Alen Tert �F"' �i� i/�� e%� Meedg Meeting 8 In... ��/ / i ?�. Metiers Alen Tert Mating Alen Tea NatirgAka Tat Mating)v r- TL �% %/%�� Alert Test Meeting Alen Tert Tat Meet,Akn Ter/ •:,:::•'", 17.17,,-,:,.';',:1(7t';':'1'.'61':+';',,,,t t 0�� A %Z. ►era ni•xiorsssr6er,per Fawr comunigws crn b Eep•c alma eM Publim,Ns••Nam al �� 705.111.111 I owo cnr.o el•n.dn m o Nam•Nom•O•moiladd,....ms. 1;nk H d next•tie /,,_ , -#onc art end�cn d a �ti d ale d d I I %e 1& (_Ji�i� , l to a e s , { ,;t L j Meeting Advisor y tic urns e u e Plarcecprogres$ ud a- ' - l e' i i -/ 14 Dale :.lu.l:',hnk eoa lerMuz. qe: ��i/ i M•eeeg Alen Test Meet,Alen Test Wes,Aka Tea rat PROJECT MAP Maws Aka Teat Mating Mat Tea fdeeersg Alas Test Tea i Ma6gAlert Test?Awing Alert Tea Meet,Aka Tat Tea Test Maws Aka Tea MeeergAlen Teo Meenng Alen Tea Meeang Sl19SCR':FF HERE Aled Text MeergAka rert MerirgAkrt Tea Text � J A? hectors Alen Tea Meeting Alen Tea Meee gAlen Text Tea • } Meea,Alea Tat Tea/Awe,Aka Tea Maerg Alen Tea PROJECT INFORMATION Wears Text Meeerg Alen Text MeeagAkn Text Ten ; Wel,Alert Tea Tea Meet,Alert Test Text MeeargAlen Tea MamgAka Tea MeeengAlert Text Meet,Alert Tea`.i,.0ag O c•u1 capit'a hnprowmenl Prn;•crs Alat Tea Meet,Alen Tea Test Meet,Alert Tea "ern Fs more inFormonon,PI•os contaa PuNic Informanon Sp.cial�a Nam•Nams err 305.111.111 I w eq wail d Nw•Nom•O•moiladdnn mm Public Information Outreach Services on Right of Way ant! i%i% AsA R G „ Pia r 'ro Tess Facilities Construction Proiects(RFQ No. 2015-144-YG)_ j�%iii 9 ii%%" i�.�� .��"/iii//ice ii • FArmi I k CAT1O Li" IF PROPOSING FIRM C City of Miami Beach, Palm and Hibiscus Islands Right of Way Improvements Project i7 y%, Role of the firm and responsibilities: irt-01 Public Involvement Services idt Agency (client) name: City of Miami Beach Capital Improvements Office Agency (client) contact: Lauren Firtel, 305-673-7071 LaurenFirtel @miamibeachfl.gov % Start date: 01/2015 End date: 08/2015 (Estimated) Firm's term of engagement: 8 months Project Description: In January 2015, the City of Miami Beach Office of Capital Improvement Projects (CIP), along with a local design-build firm, began design work in preparation for the future construction of various neighborhood improvements within Palm and Hibiscus Islands. These improvements will provide many benefits to the residents of these islands once the project is complete. Infrastructure improvements will include the installation of a new water main, a new storm water drainage system and pump stations, while the roadway improvements will include reconstruction and installation of concrete valley gutters and street lighting. MRG currently leads public information efforts which include the development of fact sheets, weekly advisories and updates as well as providing on-site, door-to- door outreach to assist the contractor's survey efforts and data gathering for CIP. • Er A PUBI Piarre Please-o�n as fora community meeting to review preliminary design plans for Palm and Hibiscus Islands Neighborhood Improvements Palm and Hibiscus Islands Neighborhood Improvement Project Week of March 23 to 27,2013 WEDNESDAY-M.211.1.20'.S t Protect^•ver/rew Mudcataw lm�w.aeH Rgacn(clp;ono Miami 3each Golf_nurse orb Ccnatn:cocn coopany et 9ora;Proprs.srve 13 �eb1".'u�.io FHml now p.p,,t,!>ergn wo=o in pePerehcn ,. O1-titan 2oaci.Miami 3eacn.Ft.33140 oc f!A�t:And!wng oca imc!7;:sn:eon4i arJ•Wo-baw Ielenoe.htnsnuclie mnuvemer:ts to newts;ta im!Wahon et new water!re:a,a etoaa Fw a�etenne.ive.plea..v eivO Public Informative Liaison Michelle Simmons at 305.772 8155« Ater Woo ,a Wetem en1 t.rno wacrw eO ae g. erele==x.xeo.when e0.see M the moyetm of Ibweb ' mnmmonsr3mrgmwm�cam. .,cn ea F'ncong 9tner eMercsmar:LL«M:rchan the �„� �• ,-' .aroarp:at:n6rq of one:bean mlWeb IFOI.AEB ena ari _/: an rxesc-�s Islantl.roboaav reeorntructkn moug�out ,. ;M nro:act emos.=xw•cameo vase n ena ata �' P ' xstnwinao ar e!varceo.oeet Ppnprg,� 3f <' �.A. _.�� .o.,•e .a., ..,n, ,n r�•n..,� ..x.c,,�,,, c.:.{-t : .....'?'':=,rl F 5.,.tv•.o:<c:+.i!exs east cT fN6fLi16IWnd,cr IJerth t•6 a+ �• a!a Ce.toE3,oV..Re...Y.1 r;, Office of Capitol improvement Projects seer smd aew cn Fakr hlar4 gWNnrgaocticnel `a ®tenc:oer!c wnpMetns to�raYecbwe/worr ar. t •�A i iadsY,Yers ard!tNo veMle.rtev oewMer,Bcn Palm wins na.�,. teantus ono FltnnY9 k1erg9:0 e.paoRt Ma Wrrdelbn of wave; 61a11D tSt>i!!D wcr« •x F+SP�•M th turvr/s�ro okernais arWs:,1 <CSlleerM G as SaOMa f 1y;M O.ale NYh area Re.du.s mn rvNsn me.'pact merlurge on tcao«eya an i oar mapper rdpceegnethe nneseeeaepaaasa!e PROJECT a4i PALM AND HIBISCUS ISLANDS ,xn 7or°!aCCn9 tha despn a the arureae wxem t�tra:9 trnrg phaeeo be that resale!..tcp&6Me ravneIvw.c;.Peaeeaananalocaltreflc evessew3 -;sww1ntcanon lr n�.^.M1a1neOW C:lgnaa i'Fb cha.a of AJrk Tha 5linev Fp mere M1lomiaien;plait GMtael' r]M1 V:nuih•S�Me:b.Ch+adl�fC tar Ctnlp�IM:N!n9 t.•acrn egi 5"b.•E nd a;e hcm eve ;oSFm_ Ucfbav*aougr F..mv.Ed.rbwl wora no.us are s+.!zeu Michele Sinarona.p.dic sdanetion esiwrt ('� /�� C b.r.'t aporc b ono hcmece:eM ae.orat<n •tEatcrt. P:3D5.772.e155 PI a re s °ore nc;e:tat tva uhetl�.k mev cnerge ove:c E. ea9n�•m'^ g �... Y.de••aM'A!4!Mf 7r taaDA.lef.G!CUr'SIarY.xb. �. LAN� Z „0 41!1Dt.TltiM ....-. .:aC. 1.11W MOW° Public information;Outr i d Services cry Right,of Way orate // %�i /io rllt I�UP o P 'S Fadities,wConstructbn Projects IRPO No:2015'1 21 .YG);�/ r L , FA CAT •• 1 1� f ; a PR • ' • SI \ G FIRM ., c'?„,3J o' , City of Miami Beach, Sunset Islands 3 and 4 Right of Way Improvements Project t Role of the firm and responsibilities: 4 Public Involvement Services 8i Agency (client) name: ' _ 1---41,'::, ► ' ► ' - City of Miami Beach Capital Improvements Office. V '''',' '--) . I-, i j ,j"r* )4 Agency (client) contact: ,,.8 — ,_.,..4,,,,,-4 ,-4,--------,_ _ -,,....% ,,4J.m, 0. Diana Fontani, 305-673-7071 \� � - � DianaFontani @miamibeachfl.gov / '� y-� � , � Start date: 01/2015/2015 End date: 08/2016 (Estimated) Firm's term of engagement: 1 year 7 months � Y Project Description: The City of Miami Beach Office of Capital Improvement Projects (CIP)and a local design-build firm began design of the Sunset Islands 3 and 4 Neighborhood Improvements Project in January 2015. This ongoing project involves infrastructure and roadway improvements, which will greatly impact the homeowners and stakeholders who reside on the two island neighborhoods.As part of its very extensive outreach efforts, MRG has proactively communicated the impacts of this project to the stakeholders and continues to distribute project advisories, and staff one-on-one coordination meetings with residents to address their questions and concerns. MRG staff also facilitated a Public Meeting held on April 14, 2015, and the project ground-breaking ceremony on May 19, 2015. IA tC P c nr 'irog: anera►gr Sunset Islands 3 and 4 Neighborhood Improvement Project Sunset Islands 3 and 4 Weeks of Juno 22 and Jun.29,2015 Neighborhood Improvement Project ?.ojed Ov:r-+ie•.v y�r - 1 .' 1 The Ofete of Capitol Imorov.mem Projects nopan,r s -.e. n >' 7 c i t c{1 I I a.i... Swot Islands 3 and 4 Ne" Farhood Improwxnant ,1,4 ,P ,, -t t i ' t r. ; ►f Propel onion wrests of tMroahuttwe and roadway o "j t o' 1 F 6.,t, U ec ♦ t r A a . w f la N nh It , a,»anumenta. y .,1��1 ' k p-d N rr ••:•:. ' y„in�"t„t,_.._., ..,ar, n,n,:...>„rt;v,,1 2,,. P. This prgect wit MOVdo @a::a�a a°w,... •yy t — `"'k �, ' .--"0-------""—,deryrouM udkt4s and an aloe d aef;r iM ., m, :,i at V .� ";. 'h"arF� so �c oae 1� �'!j� ,. ,4cr!�?ors sr•, 'osks W, �!`., *), ,, n•c:, r C ..ter:r,,,n,n:r,rindo,s,,,,,,.- '4+.,Y �<t,' 3, .' �r Dunne giro mat two weeks tho dolor bulgier wwill W r , , k" rrr:s ....yob.working crews wi wnfmw operNnp �e fir?'fR; t;:-£y t»s;.eibn.r r'-'rr nn w,.c dnim,g.,:�:,"n and #Ct f-p 4;. p -.'' manhole M it rivets and woe cameo men,/ent ap.-* -.. i L•m n n' ,GI �?p'• in order to mild a Mailed word of 8,e omen,/ t.u?�* �::•e•a vC - tT ry '� nluvt it• eJ [r .,r.rr, mg •�'`41111 Se cogeton system along Sunset Islands 3 and 4. -.. ••, �.. t Work hours are from 8 a.m.to 8 p.m..Monday through ;3's ' gP�s � sa , Frew.PMsso rote that Ma sehoduto may change ,s- '' i .Fl n, 1,./,:' due o bad weather or uMorsseen caoumatanas. ' '� s: t^"'° t r s .d due to ba e e hours aro Ws� ,1::-.Z.:1:::::;%;,-,.,,,,-- �2r" �• subject to cM apptaval and t i t,exec>r:er i fill:, 4 homeowner aosecatior mtfncMior. .� • Wfile work a bomp conducted ttrro wl be teaworan. .. ue,r..•w-mi .,,,•n i 97 ?_-..,' tonacloaur ,,=,„ev.meleswiobsUUCttM j:1II:[A1q 't t' Schedule roadway.At the end of the work day all lonoa we be PROJ CT MAP reopened to traMc.Worker oil wear marked unl«ms Za pr-Kc,ck..qn, Pr , g , r- .. or der Pcatlon purposes.Ths data wMctw oil slow rw"sP:�'t^� n.P: - +''r A n: crows to detormme where the nets ro era -':�rtam un,c anon n>.. .-,,,t1I.,.ny rtsrnge,bv�to ,=.il,rr mowed ssary P F«m«eiNormatiae phase antact: M" n t. Jmmu'fctron1 Jeanette Gartas pubic deea.tion Oman J..o•rs::Psa2.y Fx.:d-,t..k •,i ..'.-.n p w t;Ak: n:,..n P 786239.8862 or 7156.8'07-3004 ..,wr..v�.»;i 1„mr.a:xr ar,•.:,xn.n�u�nr„:,n•,:. E Igor fe.4mee,a a wm "lrc; xu...,r m,P•Jrs t r wv::. ' t7u-x.�r C�wbl u+a.<.a+.r.•',?«n r.�.:.. Zen.+,r P.r.::. ..':'.G i 'T' •t-^-n"..c , r .: c .-... f'ubl,clnft�rmt tfnn t rer cl�', era n`Rt9ht of.1i+' s v o'�d %/� /,j �,/„ P�ar�e r 23 facilities#Construct oh Projects:RFC O.`'2015+144-Y j j% g,..F f t e Orii,, PRO • SING r FIRM . .111111111111111.. a ,. , , City of Miami Beach, South Pointe Park Landscape Rehabilitation Project • � � t 2 Role of the firm and responsibilities: '� . 1 Public Involvement Services .G Agency (client) name: City of Miami Beach Capital Improvements Office Agency (client) contact: Lauren Firtel, 305-673-7071, LaurenFirtel@ �*. �, ��' �_— �/; 4 -, :�� miamibeachfl.gov , and Diana Fontani, 305-673-7071, %- DianaFontani @miamibeachfl.gov Start date: 06/2014 -- - End date: 11/2015 (Estimated) - - Firm's term of engagement: 1 year 5 months Project Description: MRG is responsible for communicating construction information to the South Pointe neighborhood residents and the South of Fifth Street Neighborhood Association for this project. In addition, MRG maintains the project web page on the planned progress website by updating the stakeholder database. MRG's PIO keeps a log of resident issues and concerns as well. Other tasks include project progress meetings with the contractor and City staff as well as responding to resident inquiries in a timely manner. The team has also developed project materials including fact sheets, construction advisories, email blasts, a Public Involvement Plan (PIP) and bi-weekly updates. OPITirwillPin II*, FiannecPrognm PlanrecProegress f la South Pointe Park Landscaping Rehabilitation Improvements South Pointe Park NNaks of March 23 and March 30,2015 -- Londxaping Rehahilirolion Improvamenrs s ct�r�rvew �v«rvlew /�' TZS'eT r(;Plec'rnpo ameYM�heperi dapan I. �: ,@ ICJ.ell 3..,'.r ry ui:.ryrn. P'+, V-\Y' me 3o�ah Pann Pam L RN.aaNater. w hepv x d' n.:t 1.rylv+.w.c vcal,.utnr:• i:c.,:mxni T:swolac!w!Pr !aan „.,m„,r ' Iy..sn :� 7$ unQrnHd 4'Mn eou +raeMaa fIX:autlenn ;, nnaa,ev+ e zeao. o acape ya Nnrk_one .d asKS :aa ",.•Mp9Y rev:MU alga WMraclar Ml con^.nw r,, I nvv^ 1 y, wahegr Marna b^eted al dx mMeaNand o!!n• '3.. ( end n•L ntit.uoF d,..�i,..:n+u.:>,. F `• aaA,the•a9oN%n9a4a,t4 W20rnW 3 Cy4 e4s.6. • InlUMrwn cls I nd ton.Iv�gnoN:he von I p�p I.tr ^la:N4.4•410 eyrllT p..vtlTrnb ^`'S'F.mt: cet the e( ezr,e 4dwvek ei me So mn a xti Lv h uL ruQ l5 wa v CorCOn ortM.'wk aLY:E C. 4 4. ece Ac•n bu;s bmaa.m.to nom P.lMdiy mrd,j• .,,,cc, F dsy rn .km mar•Peeps due to Pdecreet - pa rer d cdoreseee ceeumasneae 1 Nor r r d ..rled�le {"�,' t Nhot o:xp^<t 1 V' O 1 a sq e h x.n e M enn 5 ed area > ;E:,w tw d- _ - .:e mm k M A,.T:Souh Pointe Park Landscape vcmn.n:ruc....ac.....ne:arng dace - a .x„4.1 awhynr..a.Tr.,K. +teaMe .o0 work panel.e Me Rehabilitation Improvements -PROJECT , ECr MAP We xW advise evsry!ra sMan tee wore rocomFtlted .. ._ r i,,,., end ac:kionaa:n Seum P+nn Park ara zraned I:pl:pl:p ' p 1 •s*µbee �Jrt ii•urtir Oli.rt ..eve •v:Jne.t src.udu,r(,«r..n�. Farn!o:a iManalcn CWM Centect 'nr`•w �,>Trl UlllC�ilOn Ran:Ce i 'P:31396.2.Wcio rdarMton faa:.r. F .kl!.. r-tien..w..� ! ,,i7:::',2::::pc.d Jae,,aJ m''''r and:o..}w• W•_ p4. P'"J'f---M — 3 1 1 ava.e,: ,,A;r.,..! .. r x ,.r.. F-w:.a;- .., i:.s r.wr.avyJnunrpr:.yrn:n,e.•.aP•:Y n.:.l,.ln.., ,:ok::lx'ves�'u.tea. -a lAYc at COryro('e,aei•.,w.uNhear;i:'•F.dH:%mPb++[,X. k¢S.•`N.-?a....s >'ri k'ff. ri�},.1r-txC"+fg'.-,=-.'rr.. ,_ .. ..... ., iii //%/ i� i� o/, i i%jam�%i� � Public information Outreach Services on Right of Way and ��- ��„ PlarilecPro r'ess Facilities Construction Projects(RFC)No. 2015-144-YG) - /ice % 9; r 4k �7 � ' PROPOSI \ G FIR w x , t ^ r . .�" . � ,;�.. .... ..::`� ,. City of Miami Beach, Parkview Island Neighborhood Improvement Project Role of the firm and responsibilities: "----' Public Involvement Services -- "" Agency (client) name: City of Miami Beach Capital Improvements Office ,, Agency (client) contact: s 'r , ' Lauren Firtel, 305-673-7071 .gov t ; / LaurenFirtel @miamibeachfl " — f , Start date: 10/2013 i i ice End date: 05/2014 Firm's term of engagement: 8 months y :t Project Description: In December 2013, the City of Miami Beach Capital Improvement Projects Office (CIP) began a roadway construction project on the residential streets of Parkview Island: 73 Street, Wayne Avenue, Michael Street, Gary Avenue, Bruce Street and Raymond Street. MRG's lead PlOs shared the day-to-day responsibilities of this project. Specific tasks included communicating construction information to residents, addressing questions and concerns at the Community Kick-Off Meeting, organizing and staffing several resident coordination meetings with the contractor and City staff, maintaining the project page on the Planned Progress website, emailing project collateral and correspondence to e-builder. MRG also developed project materials including a fact sheet, construction advisories and weekly updates. Upon completion of the construction activities MRG also prepared a project binder documenting all materials created and outreach efforts to turn over to CIP. ssa.l6otnr�!d D J arwM:SM 1 ADVISOR ,; r , Patirvi'w bland Naghbramitood Impaovwmwnta jg. >as*v` eIn December X13,the Gty of bfiami � v`%�s��y � �i . h yam, rK odtood rovement / // � / prqcct m•"Pssviev Wmd.Wo mcludee At / ''-� rglacrmrg waaertnaina and aervmce � �`''� ��_� - _ Cans ii conrcctwna,as ae8 as rcP9°i^B �w°yr rj` CRUMMY and inablkrg pavement madtirmgs � 'Nark Lo a'Infnrmntion WORK 1 YIE Ni U V U CM I, Dunn the week of nl ,the contractor ardl begpamnng the uPba and performing � 1 G other muttganeous bake thm o�� . 1 h ,I-,,,,,:':,r.,h - A' .' _ j �� idand m eompkoe any oua irg' H Nh YOU F)R �` i ,"No padtirt�Allowed°sr' ware posed i /y :: YY R A OC PERM 1O'l p..houtlt,,inland an7p::4 �F:v,.0 r t {.:. ;:,- /- ... ............ ........ ...., restric[iana will be enforced between 7 sm i, w, a.0 :i m...,� j � to 6 p.m.,Monday through Friday. t h t. . Pleaa<rrote that this xheduk ma i � / ,� ' BLOC •s change due to bad weather or untottaeen �; F� % circumstances iii j %Your full coopebrion with tlria matter wme ,„o t,.zz„,.",ii,.,.n al,<atll -.uc �� / l gaady app F.,a,u� be renamed. % Communicarion COMMeNIC.aT.....V ii P art o Por mom of oon,Public Info motion ,. // "' 'b' Ma:hele 5armrrmorms,wimmom�mtrgmwru �— / %.. c«n,]05254.8598 sd ....lr<.: k 6 239 corms isurppa @mrgnia,ni.com '..„t e f„u , Pakview Island 11l6"39'8p86= �-,. Neighborhood Improvement Project To smgrt�p pmiect Pckoe� *,'-',',.,-7,Z• t-' t.�maw ,:-.., vt t m �^ P�°B�ascom and ck i on nficataam nmmder the tk.a nb. PROJECT INFORMATION We have great news...Construction is over on Parkview Island! CM<a d opdd krporonanl PrcIacts a ' Please„r,6:e off„,cl CaplloR-:provemwd Propc:s anr3 May«Phdip levma bra l :; Community Bock Pory.we want ro show our appreciation for your cooperation throughour the ■ . i,.c�.:�nl ,,��. ., q (neighborhood Improvamarr Project. Public Information Qutr,t1�Services on R ht of Wa and* %/%�/ j% P�aruo mess 25 x � r y rxt , 20151 4 Y , 9,,r se��rF i i ons cl ed ott IR o: 3' %%ice /j 2 . 1 QUALIFICATIONS OF PROPOSI \ G FIRM ____________ City of Miami Beach, Public Works Department, Sanitary Sewer Evaluation Survey Project (SSES) s Role of the firm and responsibilities: .n,-,--„,--,-,-;, ,,,---;-;, Public Involvement Services i y Agency (client) name: a �r City of Miami Beach Public Works Department i g' 4 Agency (client) contact:.,; , ,..... _ ,, ,,__,.'! , y Eric Arencibia, El., 305-673-7080 EricArencibia miamibeachfl. ov -- • Start date: 10/2014 iiiihr, End date: 12/2015 (Estimated) ........t6._ -� --'-� �� Firm's term of engagement: 1 year 2 months Project Description: Prior to the start of construction activities, MRG staff distributed a project advisory J p � P J rY door-to-door, and explained the project and level of impact to the residents. The MRG PlOs were in the field with crew members as they worked in the City right of way and easements, easing the impact to residents. Field crews performed excavations and repairs on the spot, which at times were very invasive and required coordination with residents. Homeowners were made aware of these activities far in advance to ensure that they were not inconvenienced in any way. MRG staff continues to work closely with the project team, and assists with communicating construction information to the residents through frequent distribution of advisories and fliers, as well as face-to-face stakeholder meetings. r t SanUary Sewer Survey and Repairs Pto; RI,..... . .. ,> . . . , dbn..,a,fam,ti,wbs, ,S.";<., , , ;\nvasnRY PLANNED PROGRESS IN YOUR NEIGHBORHOOD Soriitary Sewer Evaluation Survey ISSES)Project Ovorview rwa...ahe�ethtrrt6e�,�r•>., �d dsarn28e srnairsy an4e►eo fi trnt.n o�, The City of Muni Beoeh is working b impow�r aqra n Inry sewe .vsrer• EmriroWasb eeitMoAoeL llnir ler9 erlspleoe hewm,lar.w,y Senecas Group Inc.hos been hired It its fir ne n rho wwot pipes. Work access will be b eta Jun 2015(Yeedq throtgh F,;d,, through manholes in the right of way. rrstwett5o,,.,,.+o r.50 pet}ne�r wal br, ptaeliuy of 5Wnd7ee�,het n,�IioLds•w�,k. N xk will be performed in your twighborfcod,south *4h:rc,et;nom 4/16/15 to 5/8/15 Project Informala be-ear rnP• ,ar o a m and 6 p m P.esieWrr iusicss Cm,"p.Inc.w , Ytr<i brbG4d rhi.wr,k rhr held�fi ,rn.u,d win be per ,.,�: please restrict water usage during wo.k hours.Any Now into the system can slow � . ld.:,a w,will be„paugnwihnlr• rn the +writ ee.11,/,tupment rn down rho project. Ilr,e 711 t m,In�� ,,,k�nt,t�t,e„ Lan dos and remporcry park;ng.estr;cfions may be necessary during work �� „��:r a ores .. or ort pet tic..d II be'noshed in P tton`t hours and will be posted. II Ur g h n,d II h 1 ne,,,e ,"t: l d h t II the Common cottons mks For add tonal vorma.wL pleats tnMOCr, ///'% „rv!w fgyge Gargos,Public Information Officer .�/� % - a 10 P -r me t mromi.00m,786.239.8862 }L�t / held G I k d uL�er I �j 3 } �.. ///� t 'h s w rw hlonJs ra�� y // 1 . P mot b,I refit]FPI kI&r d able Ill. �M+ �PIIWeW eT••�^ _ /// Eric Arenciba or Odafyr_..a,projad atgineers ”: Yoer osolwsaoon ,�do pr,e r-pre,dy 1700 Cameroon Caret c _worm Beads,Fl.33139 y `7 1 wtmChropeegulelw o eut„rypedt p a a. 4 -,/ �Communic .. `�t. z / / ,�/ ��/,- -4. 4, , .:,, vws7--- ,,,,,,,, i N w��w . � ' �� /..1+w+.r. :rZ=4"..er..7�we. :.r..—e...,.e.+e►s.r � / h 4 : n' rogress r44-ei,-,I -,---(----- .-- , c_ r,� ti utr ch Services on R h ;ref Wa `and � ; j,, 141 ,:0 1 1 , . l Y. : °°4 a�A`4 w a'c;r j j ,: ✓ i{ lel�i j -Y..} ,,, , a � tructio, acts:RFQ o,+.201 .]44 YG / „Bar 2 1 QJALIFICATIO \ S OLPROPOSING F a: SR 907/ Alton Road from South of 43 Street to East of Allison Road Role of the firm and responsibilities: Public Involvement Services Agency (client) name: Florida Department of Transportation (FDOT) / Agency (client) contact: Hong Benitez, 305-470-5471 .benitez @ hon 9 dot.state.fl.us C"diginillanaP/' Start date: 05/2014 End date: 10/2017 (Estimated) Firm's term of engagement: 3 years City Corr mision Meeting 5 53 25 PM Project Description: MRG was contracted by the Florida Department of Transportation (FDOT) to perform all public involvement activities for this project. This roadway reconstruction project runs along SR 907/Alton Road from 43 Street to East of Allison Road. The numerous design activities include roadway reconstruction, drainage, upgrading bicycle facilities and sidewalks, American with Disabilities Act (ADA) compliance, as well as installing lighting, signing and pavement markings, upgrading signalization and landscaping design. MRG serves as the public involvement consultant on this contract and all public outreach efforts are led by the PIO, including the design and development of a project fact sheet for dissemination to key stakeholders. One-on-one Commissioner briefings were also held in summer 2014 to ensure that affected elected officials and City staff are kept abreast of project developments and construction updates. The project team has also presented project updates to the City of Miami Beach Commission twice, attended multiple HOA meetings, as well as conducted coordination and information meetings with key stakeholders including Mount Sinai Hospital staff and management, who will also be starting a concurrent construction project. e��.�..� - � STATE ROAD(SR)907 ALTON ROAD 0r+tong r. �Q�R,` / 111i i/ A-.;;O taveRVlnv . =M.Ir.rwrrnMrrrlP..rl stmt.a...ae.cr.e.yn r...�..w..r�xm t.n P�xxt e..E M MT•.' T..RDPW OcRCRRIC.I rTnrprtlw IFOOT)DWIC Sr.aeverPmt the ax,an Iw,,oaevar Mrr.a Yr.Yf.rrrr.inR...rMrrOr.te.nF � ! nlmatneb.MClcYr.R.SRfW/Nw Rr rRMMYOWC CCUmy ..p.rtr�ianu romnmenm YmrFteFeR ea<eay.. m � Ir.M..ame.eYxoaYen soQ�s „ I ;.r rob”m..rroD.act«n.a r.a rrtYrIII 1 .rFrrt m-nums.na bu:ne..es 1[VRR remain open. rLe..rr.rtlll.rrr.rr• NE1PfL'�Rx d.rrr.r.YYrcrrr ,MIPYRM SMUT MOST .............. ( ortrerrnr.ryw..M PrwYRgrr r.rreao r—.r.�.Mw.r.MM.++r.Y.W..r+nr-e.w...r.+Mc.wtr wru�3fi!f ... ..,.. eWO.�*rrewx.rrpr.OrrrYr r.eY4lre.rrMrMerarrv.nr p.rM—.ttrx Yr.rwce ALWAYS PUT SAW,ttRSl wY wlr..y.rererelrrreY�r..�r.wri: Fw d.tvrr..Irvsnr.nP.ar.a.ISrneYrt v,Ws Wanrwrms.wr..cue vF.+a.r. +mei Yr r�..r rrrn £2 ` elmwer./Mw.i.ue.Nwr+«tr..M rnrm laeu.w.m.elrY ar..i.w.-rta.spr. rvrrrr - % Y�oimacha.rr0\YlarMtxRtercelle teb.vYn.nrN.at Ne' a 1 r.Y—.rr.... rrw KM MOO[MEORIYIION 1 -w.rxr.U4Y.r—..r—ern.rx �rr. W� waPrrMM.wclwrr.�r.F.alwNrw.vn rrrrrriwr.y.ert I/1 i fL6111l➢Otl ��'(MM Y1�M �e•t _ � .F.DM M'M.RI.c.cF wnnrllr R.x.contact FOOT PUD c nbrm.[nn Spx•nt:..nrt.Gerlx by t Public information Outreach Services on Right of Way and plannecp ss 2 . 1 QALIFICATIONS OF PROPOSI \ G FIRM FDOT District Six State Road (SR) 826/SR 836 Interchange Reconstruction Design-Build, Miami-Dade County -:-:-+- Role of the firm and responsibilities: � Public Involvement Services . a = Agency (client) name: yam . Florida Department of Transportation (FDOT) � ,z -y G -- g. . p ;•• A Agency (client) contact: ,d ., yds. _ �-„ .: P" Kathy McLendon, 305-640-7437 'ii Kathy McLendon@dot.state.fl.us ;�- Start date: 09/2009 '''''''''.::-5-;:':.1-':'-t---- /;'-'11 5;-<,-.7,;::,1,,,, ,-� ;, End date: 02/2016 (Estimated) 3� Firms term of engagement: 6.5 years - a Project Description: MRG was contracted through the Florida Department of Transportation (FDOT) to oversee all public information strategy in coordination with this District Six project, including having a full-time PIO at the field office. MRG's responsibilities include the coordination and scheduling of meetings, presentations and briefings, as well as the development of collateral materials, development and posting of website content and maintenance of meeting rosters team contact lists, stakeholder databases and other project-related items. MRG was also responsible for developing an overall design aesthetic for the project, creating an original logo and tagline to accompany all collaterals. MRG coordinates with elected officials, generates media coverage and has successfully completed industry and stakeholder presentations to effectively provide updates and information on project progress. �%�%� -� .,.... ... 1, /...- "�,a Y °fir "'`k r .r,rc a ¢ ,, 5: 826 '‘,..144.-� ,�� .4. C<7NECT/�NDOCOMUNI ,`,.•836 �+a n -zcoB Nom k N -was emneo.3 n ror k I.{,.,1 j e d? .' F a < A+�k a:..,„�„.... ° aoa mb 'a' • ECTINGCOMMUNITIES ::::::::::772::::,,,,_ S Y SA.tR Lb -E O W n � `aa�y � „e'. r 9 'i";"'"71 i P +fizs [� <« ad c I.Bd sv .1 d cl zsd Irrw:D_ ,s '4a” ".,* ;1-' 19ywa �"F: .x,„,G`ar., „,'_. n ' Access.Mobility.PfOQf@$$, azB'un,lxue.<Ia BZ <n dane.vw a.ta a,a«.mdrdN ry. . , �'`�� ncl Sx]b slh mrcr _ rtt I a I1-VB`Ir:ir2 ar. n,<uf.w;-ld�x � ,. Miamr dose u 1 t i o 'ac x.zs <MIa xoad an.«nba.i«l raver a..4.='s "� Community Ce�O tf + rIN1bO0s11n ......_a_......_n6nemimr.n,o deliufico �.�i "� > ` r 'nl , etatebNNECTINGOOMMUNMES ,ette. I-rWwrp+asaaMmransr se mp a Inorarocomprend do emrelas loaop_vl swa-- AIL $ —�•r••- .aala„aa,IwNX..,.w.y,,(ID pm.yl 5� 1 rt roesys2Dadps.A«.pa<pn faroza; oN I `� • .� ,' i '' CONSTRUCTION ALERT ALERTA DE ns<nn men.are.i=e n.rala,a-pam mantene,a Im<..a rtnres nrp,mam<<pwe na rpnrn< <,"N ndf<n<o CONSTRUCCION akrnpo re,l.m entns c rc�an oor<<orredw del woye<.o.L tree Pdnge s e.txdn a soon bk.ze bo.a.,f'pxa , e s=r Clmu,t.NW 11 i i a al a 72 MMUa Pa Sat rs March 2a ayudxabs concunprn en dfi<ahadn Yr<t rx d<laval n b des p f bz I obz � _ � y � , t6 MttNalr hours w7a.m aall7p.m.Ia ulflM7 aa0 drafaaga slot � Tnd0.41pa tlRilG4 de irJ6LD OW..rod, Moo tm GNManc %�� % '." e i mro��C FJYphv.roppeel orWecm e.te<ondu do pars nnal<s / ��/� /// �� OCUratl _ Rag a �� del WeC c.aRo zola.sn embargo,eae M ,> P Palmetto 30 e k de Wtsl en el area <alen0 ppdr s . within the ... -:.. f �) arr auiero a camaoa<omo resdnado ee�nal<onea � '.. ��y � . .F y 4� � ,-�-- SUtO 01 �taxal”, mane y r mrarrp ogueadyerta.p<roumnn<as mprer:ae.. , -.. Flonda t marts'ones, maw entre IOP H costo AP.ogmado:fastmlWwrOrwa ,t ,. '"r'�' i. P.m demo ems - ,�.�. '.» �(,u l-d tl a-tars� ��:teu �A3 ... ,.� •" ` - �" ...T... ha rubs dl demo dl trillca IMormaaBa Publics rrabalando Para uated ._ .�... ,',`"" wr." °fir�•."a°ry''"" `.; Falb.mis 1.lrmadon B dvd�dm.na w ame-ar r r wens..wwc M and mo a 9r ma ae r mason w;m Aggroeiwat*ty s40-i00 workers ; aa.�l pxa a.egurar w<o:cowo<t«e.v aem�Personas merezadaz s<mom«yx,nr«moms d a layo aN w«<:o �,' ; I M:r....a2aa7srm t de[onzbucc On.EI..maa m h sus recursos de n,e,,,<ac,e azoc dnmse con agendas oca es y uDl... .+: 'f j�• y ice. .. apdos los med os d spun bl<s pxa nformar al W DI co a Irav<s de correo a Mrdruco la rad,o los pmddrps y eon � C ; -0 � m- � � �Nor 6prrpfQ IS a orcs<mac onesalos mme.<antesyala comundad //� £ Wrhom Wat0111w1tM! ,, F air) "' I tas at NW'2 Ay, �s,.tlb bwmrlM~Yu Un Esla«alstd en lnroama<On VUbl to M1a ido as gnado det<mpo complNOa ene prpyMOyesnrd dsponD a 1. .� �� e �. � Hent atXW 12P,uB Clula:I Bd IBO-0BB3 Ks dN tNNomoel corrroeMrdm<P lla nlormx On sobr<cOmo<nnncUno esU mpresa dentro de eitaH I / $ yy - Len at NW 25srtet Con I , " Mat M am Oa ry NoaN agonialei@mrgm am.<om ee IMom,ac onl.un srt o ee n.ernet nterarnvP na s m aeado oxa w000n,onu an„ai zx ones en t empo real ien at xw i strto l .�' 0an ,Pde asact,ndades deconstruccdnyaleNS:::::'vMades enel''''''to nMamoiespe<''n'' 't° — guese tosreenen. ti«,w tic,"de de sear nrorma<on.oaee p.oyectoy mamen<rsevtantod a ��ting Joho Whrle Working t0 ""• a"aY id'•` °a•r••""•�'••'••"°• —' ip � momemo.r<leyames mss c,x<o.ae xna obra de.<melame mponan<a. �•�+••�•+••w.z.nn u•�+w xr^•+�•w•Xa.m—<.aa<..mr..r.xx minute on the 626-836 Intsrchonga�� •=.•m•�ev��a�••I�-.�•—�-m-- !� _ l blic Infor ation Outret c � eriices on Right'Iof Wayland j% % PiannecPro res g s iliti s o as ruotht�n Projects{RFQ No. 201 -14 YG) �� v t f`` t t. .f ' , , , ,.. u , , , . . 1., ,, , ,. . eN 0 ,, , ,, , • ,iiiLvi , iik FiRille ,r____. . , ' =Lei i i. ,,i.,ilii ; „ it . i . : ': II , , . / , . ; , . ,, , . . . • State Road (SR) 934/71 Street Resurfacing Restoration and Rehabilitation (RRR) Project = Role of the firm and responsibilities: -. * �. Public Involvement Services Agency (client) name: `y,-� " ' ° Florida Department of Transportation (FDOT) Agency (client) contact: Adriana Manzanares, 305-470-5283 y 1 - adriana.manzanares @dot.state.fl.us Start date: 12/2008 End date: 04/2010 �` Firm's term of engagement: 1 year 4 months Project Description: MRG served as the liaison between project team members and the community for this study. Together with FDOT, MRG embarked on a public involvement program that continued throughout the life of the study. MRG coordinated and staffed a successful Public Kick-off Meeting and coordinated with local organizations to ensure neighborhood participation. MRG team members visited the corridor on two separate occasions to hand-deliver fliers advertising the Public Kick-off Meeting, and discussed the improvements one-on-one with store owners and other stakeholders within the project limits. MRG arranged for the development and production of all project collaterals, including sign-in sheets, comment sheets, a meeting location map and fact sheet. MRG also wrote the Community Awareness Plan (CAP) necessary to guide the team throughout the project process. State Road(S. n°Str ,�Varretera Esta al(S.R.)934/Cane7t h Ong, Restoration and Rehabilitation(RRRt , de Reparacionr Renovation y Restauraci6a€& �j R from Dew East te Corea/Wou+ ' mesas Estatal434/Cc#e 71 desde Bay Drive East hosts ha Aseelddo %i 52-01 j %fder*thu 6n d l Pub Fiarsxiero:4198254-5241 Project Boundaries: \ Limits del Proyeetee Theprolecllimit s for thesWeROSd(SAi 93M71•Sbeet Reswf xNlS eeslantlar anrf Rdsa6itatbn(IWO to+limlm dd pgaceAe eeparatlart,Mwatibn Yeeswrr 16n OMWdek4rteesa EaWt5M 934'rak Rion Proiea are from Bay Drive Santo Collins Avenue along 5.0.934/71st Street in MU.Beach,Ralda. / \ d***"arhe E.1**11****Corns.abbrIN*.Caneao Emolt34Caleyl de IA**.xh,R011di Project Description: Public Involvement: tDssaipd6n del Preyeebs Parficipesdbn Publica: The purpose of the S.R.934171'Street the publk involvement process is de.igrr d to EI pmpdsao del proyetto de Repaedht,Reno- l3 Proses'de pamc�p.'"pdbkca esta drsehado pan Resurfacln Restoration and Rehabili[a[ion scours public Input in the devebpment of prC Kt 934/C y Restauracldn(RRR)de la Carre[era Es[a[al g, 01RR1 segtrar la apor[xbn del pdblKO en el desarrolb de aeerna[ivesh active n andfaol' 930/Calk]1 es el sgwente: Prgect is as follows: y lyencouragl 9 rhnng Waltemadvasdelproyecro,faditandola pxtk4acion •Improve the ndmq surface of the eznbnq participation of the general public,dllaMl •Meprar la super-km rid pav lm onto de asfaho drl pubkm nduyendo�mpos de.n ores.r,oficialet asphalt pavement groups,interest groups,elected and appoimed actual pot donde se transits ekctosydesignados,agencias de recurwsambienraks ,Noels, esource agen s,and •Realm as�ntersecc ones con: yde codas las personas interesadas.Es imponante quo •Enhance intersections wrth oMer stakehdders.lt isimportan[for the puhYe to -Croce peaonal con coloresyrezrura dpdbkco omparca suscomen[xiosypreocupxiones Colored and textured crosswalks share with the project team any concerns w isslrlS Medan con horde .Obreelpoyecto conel equpo del proyecto.Esushoias -Curbed median on the prolecl.These fact Sheets areavaiable[pale -Enmsiones deaa<xa con tempos nuevas hdpmauvas estan skmpreala disposeidn del publico -Sidewalk bulbous vnth new pedestrian public at any time and you noti/y any project pxa bs pearones Y us[N k puede no[Ificar a<ualqu�er m�embro del ramps peso riot of your des a to be on the plojee[ •Pavlmen[ar de nuevo la via existents pasonal del la Iota d quo used desea quo se a hoc Rodin hst.O rtunrtrtes to comment indllde wnombre en la list'de mrreo del prove o.Parah M •Mill and resurface ezlsnng pavement 9 PPo .Reca,svwr tempos pea[ouales pera cumpl�r con wscomen[arbs.comuniquese con cuagnier miembro •RE'nstruct pedestrian ramps to meet FDOT eommunicatlon with project stag and attending lotlooda[c del Ley de Arn nto n Transports de dN personal del proyecto o partici,en a Reunbn old Americanswith Disabilities AO(AUA) t11e Pubbc Inlormatiora Nk.rkhop.the project learn la Florida ycon la Ley de Americanos Pliblio-EI egwpo del proyecto eso actualmente requirements is currently coordinating wdh Ciry of Miami f3eadl Discapantados(ADA, caordinndo con los ofiaales de la uudad de Miama allueb and ran be avallabie fa presaltatlare to •Reem:,la;las senaks ezls[entes Para lot Bexrh y estate disporYbk pxa hater pre''.1'cn116 a •Redace ezisbng pedestrian signals vnth eonrnurrityorganiunom as repuested. tones con senaks de con[eo�e �an¢aoonez de la comunldada solkrcsq. countdown and audible-type signals to audibks pera mantener el ambien[e peataul �1�� support lhepedestrian-oriented environment Project COSt'. •Restaurar las meccas del pareneMgyconegh O(Ihe corridpr ��Es1 E nmated ConslructlonCal _$1.StNYon r 'dr1 1 ildornoei6n,favor •Restore pavement martrgs,correcting any _ Ism or a: doudn �, = P►prsws tdd Proyeclos rww.. A.n Atv.na nrl..trws sosrdan d<Id e,>n Oyll Mroor +1�ew�m..aae PtolseiSCbedYla .0 .. .e.]NMWre Ow.14,l0,11 . so dawsdensr r,mpkndoc-----....Abnldelloos nmpenKervolwaa rosroew2Anst6Lb O.p.rtMmW aAiukE.pnans,M cmrNaMMaage.nq Wlla.' Ma.A FS altrt box peslg"vl"^s.----------Completed timaaa loswrwvp m.sxp A.:em.pe,aabpanaMre.__.saaenlewd•I loos Rs.lnu.� rwklw.ws«o-,aa. 9016 Design Plans Carpknd.__-April 2009 yM7N�°Oe"lo P 0.3syq,IMS AuOrreenar consuu¢la____Ewwwdr MO s R m ta...wrtnl0 Rrul Plans Suhm trot.. ._SepMmber 2009 rmtltthA.. rc0000-1.a Cowrie:odelsortnlrodkt--Atmauaadotl MO •d,,sap.,,,,,,.s1yy LRaat>i N.ie rac305403547 Constructio L tt q ..... _-_-February 2010 salle•S0-9 s k.Aar.wede Crosse dal primness 600 0 Bean Const cto ......._.._�-_Sprbg 2010, e...lh Pstnsdo COdboo dee CConsPucddrr--.$15 miNorles aew........t,+Drlenrs. - s a ' 1; - ' /; '� ice• ///% ,a'ieo r y -- % i%i�/ %/ %!%�%% ! Public Information Outreach Services on`Rl ht::of' 'oy sand:., ! ` � %� - • Facilities Cdtastructioh Projects(RFQ No. 2{�15 ) 4 Y ,k, - . ii % �a re59. • ' • . . s, . , , , . , QUA F . OF PROPOS \ G FIRM... , , .., . .. , . . North Bay Village Water and Sewer Improvement Project - '' , ` Role of the firm and responsibilities: . ,_,. . — , �° ._ Public Involvement Services ' 7-t-7! Agency (client) name: .- Metro Equipment Services "• Agency (client) contact: WASTE TE , Abbey Fiallo, 305-740-3301 / REPLACEMENT AFmetro @bellsouth.net Start date: 10/2010 , : „ End date: 04/2011 .F 7 months z Firm's term of engagement: mont i°� �� ,-„, ____,,,..... Project Description: MRG developed a Public Involvement Plan (PIP) to reach residents, motorists, pedestrians and interested parties who stayed regularly informed during the construction process, with the Village making every effort to reach out to the community. MRG assigned a Public Information Specialist (PIS) to address the concerns of the community and to minimize impacts to the traveling public. The PIS served as an all-day direct contact for residents to voice their concerns regarding dust, impacted access to homes, noise and other issues. Through direct mailings and door-to-door visits, fliers were distributed along the corridor to residents and businesses. MRG was also responsible for coordinating outreach efforts with the City of Miami and held two public meetings to keep the public informed of all construction efforts and potential impacts. www.r vi age.com CONSTRUCTION NOTICE NORTH BAY WesOrWelctfarcefm9 c. ucn` �h Waste a a ,i work has b un and new and �.. other features are being added to IF VILLAGE As rtoftheon ongoing ,` Pa 9 9 improve the City of North Bay viage n,� :. construction for the Waste Part of the Waste Water Force Main �°: i� a ,, Water Force Main Project,the Replacement Project MI temporarily take wart ' 3 ?w xn i' _ ,mr .re.t contractor will be connecting place througLd EI eld araa or T•easure a recently installed pipes to c} '''''''14' Miami-Dade County's w.te"'�°orbn eain "°°`"'^'01 eel...° .,. :. ..r Y� g pajeetKemeansecun`mecanmuctionaeaandeQvipmer" � 4g $, water and sewer system.Work tom`.17:7°7-7 ".'"K"�"""9ir nu i t '�'' will be restricted to just east of cooaeneaana stay ayianucuredareasattan �,i!S ,'�, , the intersection of NE 7 Avenue E,,^w^m.w,,^«„�n9 ....�amr":m—«,t r :l - : — and NE 80 Street. i -... Full access to homes will be w at.uons a canmenn ro,,roe,o,,,,,, vnwn w eco pease cae,I,. 5 ,, ,, allowed while this work takes orvM„uq,,,o Ke,r3es,se r,eR a s " '+ places. " , ., . ..i, , .: .,. This work is expected to begin on Tuesday,January 25 and Waste Welter Fx:a Floes Pepincerrlerw to ws t will take approximately three(3) days to complete.However,this ;;cc,,.,t,,, schedule could change due to Schedule unforeseen weather conditions 1 or other circumstances. $8.8 ndbn ` We appreciate your patience as r{∎riruaz"r"r"°z.'n•''n't ' construction moves forward. �aKM`'owv"�3rofat..5 �� . rx¢rgAt For additional information $1.0'mtylon . I regarding this project,please xi ea;rua.,:myr4Jrvrixo ' ` contact: r David Ramil Public Information Specialist I^y 4 �''l our {' Cellular 17861877-4375 i kVPStEng i1 i t.J'JI `L,L.�I e i o\J'2U E-mekular(7861 77-437com Public Information Outreach Services on fight of Way itnc�;. -M%-'% PlannecPro re5 Facilities Construction Projects (RFC)No. 201 5-1 d YG` % % % �%%% 9:.,:81_AC� + o .-ice%ii�%/�� . - . _ . QJALIFICA O \ S OF PROPOSI \ G FIR _ _ . Miami-Dade County Water and Sewer Government Cut qe Role of the firm and responsibilities: Public Involvement Services 3 ' Agency (client) name: Miami-Dade County Water and Sewer Department Agency (client) contact: Adriana P. Lamar, 786-552-8087 alamar @miamidade.gov --- as Start date: 04/2011 End date: 11/2013 Firm's term of engagement: 2 years 7 months Project Description: MRG was responsible for the public involvement for all phases of this project and served as the department liaison to the project managers. Our team scheduled and coordinated team participation during meetings, prepared meeting minutes and responded to all action items as determined by the project administrators. MRG successfully prepared a Public Information Plan (PIP) which served as the living document throughout the project. MRG also produced a project fact sheet in accordance with Miami-Dade WASD standards which was distributed to key stakeholders. Throughout the project, MRG was responsible for coordinating periodic project meetings which detailed the latest construction-related activities, future proposed impacts, potential public involvement issues and provided necessary strategies for how outreach efforts would be coordinated. MRG's PIO Alicia Gonzalez acted as a liaison between the county and municipalities and hosted the construction public information meetings for project. This project also required daily interaction with the South Pointe residents and businesses, as well as the City of Miami Beach Engineering and Public Information staff. I Miami-Dade Wa Miami-Dade ' Emergency 60-Inch Emergency Contrae i Fisher Island to Miami-Dade Water and at- e = Emergency 60-Inch Force to PROPOSE❑PRO Fisher Island Miam TM°°� ""OC'"-A°"a�O"°""KCaOa""cawrrawMCeyaMUm o CONSTRUCTION AERT ywr i noao.eut.ao-«wwaa,. sa,naour An.ee"'na,.aw Araea.,a,aamar pa waaarrr. The 0.naapor.0160 tome man rout.min hem the.rson at commove SW.end AOMORI . ..a-Cr---3b.rbN4.lagbn Awm',ouN an NYa,ipbn Avenw nb BaM POYY Prk.n ..... reyr re.0160beaan,b.pfwyr-b60pM 7,;.. " "ipaM o.,,1Y,'.b,bb'raa The Miami-Dade Water and Sewer Department(WASD)announced bMm�w-r pe�Mna60p,e;.a�;u,M,Wn,amM.e.pp.or.n.anmb.e.we»r.,en» ® eo.bau..rn.ao•eo,nawMmMmMV.ab.rM�w�w.n.n�"w...wnwur-unre.a60 this week that the utility relocation project has been completed.On ,,,r,.e,.a,,,.a,,.uu,;.pe.,,,,,....,a,.,.eM,.bnwwe.�m.bM,�+eae...m�...r.,e behalf of the department®bsrw 60 ppan'oa.r,.r,wr ciw.rew.a.'r."raw a.r.r..wM.,n,t we would like to express our most sincere ;,..""'"'"="*,rr n`c bMa mY„w,bn mm,w'on b M c«ro'1 Dwct w'm'w.rr Tna.,wR vra on gratitude to all residents and businesses of the area that supported hv1.0.ii« sn are'"'',:,'"`'""',bwmr,"rrawn+amb.au..Mr,moaMw. n,.aee,raper.Mr..one.ayryaMw"+weaca..ueun„awe,r.baa this project.The existing pipes were replaced with larger pipes that will A�.m,..ar.reraraba..+wraarMrM.bam,z increase capacity for Miami Beach and other northern municipalities. °ROeosEPPao eesscHEOUre ,t bau ""'"17"01"'"'"'/7Z"'""°"'"' """"60""7:::rw Cawuc."9�1 S.mr IDli - ! = ® The water pipe is now 24-inches and the sewer pipe was replaced ca.nwbnCa.bM, arrwAS �' �. 0101 arR bore n stn,pant Pnk.llw pr-ar near iMa/'OMe ao ra a serf ��... �e..o.....µ.ea.,. mppan..awa„beta,rMnry..anrwnyaM.Mwrn.raHrrmpMnAw,w, with a 60-inch force main.The life expectancy of these new pipes ,;.{ - `°w"`bn"'"°s°'p""""z°u'awweMn°'r°w•a""""°°''. is 80 years.It is the priority of the Miami-Dade Water and Sewer ;..• ®w.a a a....n..ew r.r.ww+.,a....w•..mcMmn.GS..a.aan.ano Department to provide safe,reliable service to its customers. For "C"'MO="7:01.0101'"":n"E.n"'aa.e.To,*""*"`"`",bM trot rs up.e� •' additional information about Department services and programs,visit nayerraMe.nape r- .'""wq ya.aw be.nr.'ebs.,'nr mu P P 9u.'.�-�n,,..�.�y. , ....'.yn.r"",pa 2Ri2 eesw'e.e.y orn,wio,z www.miamidade.gov/water. , }� — Mwa MMarmnarpm.n.ay„o Mrraawxwnwr+Mmr�"a"u M.w ®n11e a cn","a s'.a.uM'ry Jafe."Av'nw'ne mwn.M M1.1 tl."mnace"nb M .� w xeue' wry x.01,Mau m.n botl'e wny Albs Rae.1M'rw."+W saw e.rsn Aq'sb A'r .. '.r....+y..—+.e— •, e`�.?i..`aid r:r.: easmxrro,.x,01 ; Public Information Outreach'Services on Right of Way anc(1 P�gC'llleCOgress • 1 r a• re e...#. -mot► e 201 1 G ' ... ,.n...';?n me., nrw,.:Ora A„w.0..1 ,.n. S..xpf, ,„�.,,..': , ..Mti., 4 2 . 2 QUALIFICATIONS OF PROPOSER TEAM Organizational Chart The following organizational chart displays our personnel and support personnel as well as the role each team member will play in providing services. Following this chart, please find resumes for k. these individuals. . of Miami Beach , P cnnedProqres'y F - i City cif Miami iil ,.: Project Manager 5 YEARS 0 F ' um. EXPERIENCE J Alicia Gonzalez MIAMI BEACH p' Principal/Project Manager PUBLIC INFORMATION GRAPHIC DESIGN SUPPORT STAFF OFFICERS (PIO) Jeanette Gorgas Mary Gainor Dilcia Salinas Public Information Officer Graphic Designer Assistant Public Information Officer Michelle Simmons Paulette Summers Public Information Officer Graphic Designer Eunice Sanders Administrative Support/ Laila Haddad Translation Services Public Information Officer Pilar Shiraz; Finance (Comptroller) Public information Outreach Services on Right of Way and - i ° Facilities Construction Projects (RFQ No. 2015-144-YO) 0 4 ®a- r A itb n , : \ i lmh «�..:, Proec tnci - er / �_e, , . Mrs. Gonzalez has served as a Principal of Media Relations Group, LLC, since its inception in 1999, and currently serves as the Project Manager , for MRG's City of Miami Beach projects. She has successfully executed campaigns for the City, Florida Department of Transportation (Districts Four and Six), Miami-Dade Expressway Authority (MDX) and Florida's Turnpike Enterprise at all phases including Project Development and Environment (PD&E), Design, Design-Build and Construction. As a highly-experienced ' ; am,, �/� team member, Mrs. Gonzalez will also serve as the City of Miami Beach Project Manager and a valuable QualityAssurance/Quality Control resource , s � that will review all collaterals and project documents while guiding the = project as it evolves from phase to phase and through major milestones. Relevant Project Experience Start Date: 05/2012 — Ongoing — City of Miami Beach Public Information 4 Services Right of Way and Facilities Construction Contract, Miami-Dade C County, Florida—As part of its 3-year Capital Improvement Program(CIP), MRG was contracted by the City of Miami Beach to provide public information services on the Right of Way and Facilities Construction contract,which involves more than EDUCATION 200 CIP projects. Mrs. Gonzalez oversees MRG staff responsible for the day-to- Bachelor of Science, day activities on this contract including effectively communicating construction Telecommunications, University information to the residents of Miami Beach. She also provides QA/QC services of Florida - Gainesville, Florida, on all collaterals produced by MRG. Project Role: Public Information Manager; 1992 Agency Name: City of Miami Beach Capital Improvements Office;Agency Contact Information:Lauren Fidel, City of Miami Beach Public Information Specialist, 305- BASIS FOR TEAM 673-7071, LaurenFirtel @miamibeachfl.gov SELECTION Start Date:06/2014—Ongoing—City of Miami Beach,Capital Improvements Current Project Manager for Department, City of Miami Beach South Pointe Park Landscape several City of Miami Beach Rehabilitation Project, Miami-Dade, Florida — As the Public Information projects Manager for this project, Mrs. Gonzalez has overseen the communication of construction information to the residents of the South Pointe neighborhood in the 22 years of public involvement City of Miami Beach. Mrs. Gonzalez also provides QA/QC services on all written experience, specifically with project materials including a fact sheet, construction advisories, e-blasts and transportation projects in Miami- bi-weekly updates. Project Role: Public Information Manager; Agency Name: City of Miami Beach Capital Improvements Office;Agency Contact Information: Dade and Broward counties Lauren Fidel, City of Miami Beach Public Information Specialist, 305-673-7071, LaurenFirtel @miamibeachfl.gov and Diana Fontani Martinez, Public Information Expertise with media placement Specialist, 305-673-7071, DianaFontani @miamibeachfl.gov in local, national and international press for clients Start Date: 01/2015 — Ongoing — City of Miami Beach Sunset Islands 3 & such as FDOT, South Florida 4 Neighborhood Improvement Project, Miami-Dade County, Florida — The Water Management District, City of Miami Beach Office of Capital Improvement Projects (CIP) and a local Broward County and several Design/Build Firm began the design of Sunset Islands 3 and 4 Neighborhood private clients Improvements Project in January 2015. This project involves infrastructure and roadway improvements. Mrs. Gonzalez is the Public Involvement Manager on this contract who oversees MRG staff responsible for the coordination of all Bilingual (English/Spanish) public involvement outreach efforts. Project Role: Public Information Manager; Agency Name: City of Miami Beach Public Works Department;Agency Contact Information: Diana Fontani Martinez, Public Information Specialist, 305-673- 7071, DianaFontani @miamibeachfl.gov Public Information Outreach Services on Right of Way an.1 Plarnecf'ro Pecs Qntruc on o RF Q No. 20 l S l 44 YG SEAC, rLi AGO \ ZAL 0 ect Mana • er / Princi • a1 Start Date: 05/2014 — Ongoing — City of Miami Beach SR 907/ Alton Road from South of 43 Street to East of Allison Road, Miami-Dade County, Florida—This roadway reconstruction project runs along SR 907/Alton Road from 43 Street to East of Allison Road. The numerous design activities include roadway reconstruction, drainage, upgrading bicycle facilities and sidewalks,American with Disabilities Act(ADA) Compliance, installing lighting, signing and pavement markings, upgrading signalization and landscaping design. MRG serves as Public Involvement Consultant on this contract and all public outreach efforts are being led by Alicia Gonzalez, including the design and development of a project fact and coordination and distribution of project advisories. Project Role: Public Information Liaison;Agency Name: H.W. Lochner Inc.;Agency Contact Information:Edwin Mojena, 305-673-7071, emojena @hwlochner.corn Start Date: 10/2012 — Ongoing — Florida Department of Transportation (FDOT) District Six Districtwide Intergovernmental Affairs and Community Services Liaison Contract, Miami-Dade and Monroe Counties, Florida — As part of this districtwide contract, Mrs. Gonzalez serves as the main liaison between the Florida Department of Transportation District Six and various members of the Miami-Dade County and Monroe Metropolitan Planning Organization (MPO). She is responsible for assisting these specific MPO members with any transportation-related issues or questions they may have and for making sure their concerns are conveyed in a timely and efficient manner to the correct District Six administrator. Mrs. Gonzalez participated in many briefings with members of the MPO and regularly attended monthly board meetings in order to stay in touch with emerging issues and facilitate FDOT staff resolving them. Project Role:Public Information Manager; Agency Name: Florida Department of Transportation; Agency Contact Information: Maribel Lena, 305-470-5277, Maribel.Lena @dot.state.fl.us Start Date:09/2009—Ongoing—FDOT District Six SR 826/SR 836 Interchange Reconstruction Design/Build,Miami- Dade County, Florida—Mrs.Gonzalez oversees all public information strategies in coordination with this FDOT District Six project. She is responsible for managing the production of all collateral materials and contract budget maintenance. Mrs. Gonzalez worked with the entire project team to develop an overall effective, cohesive marketing/public relations campaign in the early phases of the project, and continues in this role to consistently message the media, elected officials and the motoring public. Project Role: Public Information Manager;Agency Name: Florida Department of Transportation Agency Contact Information: Kathy McClendon, 305-640-7437, Kathy.McLendon@dot.state.fl.us Start Date: 04/2011 — 11/2013 — Miami-Dade Water and Sewer Department (MDWASD) Government Cut Utility Relocations Projects Design Build, CMIT, Miami-Dade County, Florida — Mrs. Gonzalez was in charge of the public involvement for all these projects as a Department liaison to project managers, Department Public Affairs Manager Adriana Lamar and Isaac Gutierrez. She attended all progress meetings and worked daily on public involvement strategies and notifications as necessary.She prepared a Community Awareness Plan(CAP)and fact sheet for the project. In Spring 2012, Mrs. Gonzalez also began working with the Department on the Emergency 60-inch Force Main Installation project in the City of Miami Beach. She attended several City of Miami Beach and other key stakeholder meetings. She also coordinated and executed a community meeting in June 2012 and reviewed and finalized project fact sheets and display boards. She continued to serve as the day to day public information contact through summer 2013, upon completion of the Emergency Contract. Project Role: Public Information Manager;Agency Name: Miami-Dade Water and Sewer Department; Agency Contact Information:Adriana Lamar, 786-552-8087, alamar@miamidade.gov "MRG IS THE BEST AND MOST PROACTIVE PUBLIC INVOLVEMENT FIRM WE'VE EVER DEALT WITH. THEY ARE EXTREMELY RESPONSIVE TO THE CLIENT'S NEEDS." RAUL DRIGGS, SENIOR PD&E PROJECT MANAGER METRIC ENGINEERING KROME AVENUE NORTH PD&E STUDY Public Information Outreach Services on Right of Way an.y PI( f 'O ress Facilities Construction Pro ects IRFQ No 2015 144 YG 9. • 410 ! 4 7 f A ). a P ! T ORGA Public r • rmatian Offic Mrs. Gorgas is a public information and communications professional with more than 16 years of experience, working in various aspects of communications and television news media outlets throughout South Florida. Mrs. Gorgas currently serves as the lead Sr. Public Information Officer for the City of Miami Beach Public Services contract for MRG and on multiple City Capital Improvement Projects, Department of Public Works and transportation related projects. As PIO on this contract, along with her years of experience, and dedication will allow Mrs. Gorgas to consistently ensure contract compliance, manage budget, execute special projects and oversee all staff and work production. Mrs. Gorgas is responsible for keeping the residents and businesses informed and up to date on each project's progress. She does this utilizing fact sheets, advisories, construction activity notices, as well as meeting with residents in the field. She has a deep understanding of the City's processes and procedures as well as working with the Capital Improvements Office and Public Works Department. EDUCATION Bachelor of Arts, Professional Studies/Specialization in Relevant i Project Experience� P Public Administration Start Date: 05/2012 — Ongoing — City of Miami Beach Public Information Barry University - Miami Shores, Services Right of Way and Facilities Construction Contract, Miami-Dade Florida, 2005 County, Florida —As part of its 3-year Capital Improvement Program (CIP), MRG was contracted by the City of Miami Beach to provide public information Associates of Arts, services on the Right of Way and Facilities Construction contract,which involves Communication more than 200 CIP projects. Mrs. Gorgas serves as a Public Information Liaison Miami Dade Community for this contract, and all of the projects that fall under it. Project Role: Public College Miami Florida 1995 Information Liaison;Agency Name: City of Miami Beach Capital Improvements Office;Agency Contact Information: Lauren Firtel, City of Miami Beach Public Information Specialist, 305-673-7071, LaurenFirtel©miamibeachfl.gov BASIS FOR TEAM SELECTION Start Date: 11/2013 — End Date: 12/2013 — City of Miami Beach Art Basel Successfully led PI efforts for "Pilot" Traffic Management Support, Miami-Dade County, Florida—MRG's more than four City of Miami role on this contract was to assist with coordinating outreach efforts between Beach projects local engineering consultants, ATEC and the City of Miami Beach. It involved implementing signal timing features/devices to alleviate traffic congestion and Extensive PI public relations worked hand-in-hand with the City of Miami Beach Police Department and Miami-Dade County to help coordinate timing adjustments.ATEC would use the mass communication and media advance technology devices and WiFi to determine traffic counts and patterns, coordination experience after which they would present their recommendations to the City to make the necessary adjustments. MRG worked as liaison between ATEC and the City Strong background in broadcast of Miami Beach Communications Office to ensure that this outreach effort was journalism effective in keeping the community and commuters updated.This outreach was done via social media messages that included real time traffic reports. Project Bilingual (English/Spanish) Role: Public Information Liaison; Agency Name: City of Miami Beach Capital Improvements Office; Agency Contact Information: Nannette Rodriguez, City of Miami Beach Director, Office of Communications, 305.673.7575, NannetteRodriguez @miamibeachfl.gov Public Information Outreach Services on Right of Way an. PIqnnecPr0 ress Facilities Construction Pro ects RPQ No 2015:1 44 XG''s rt • ry Public Information Officer Start Date: 10/2013 — End Date: 05/2014 — City of Miami Beach, Parkview Island Neighborhood Improvement Project, Miami-Dade, Florida—Mrs. Gorgas served as the day-to-day Public Information Liaison for this project and was responsible for communicating construction information to the residents of Parkview Island in the City of Miami Beach.This included planning a Community Kick-Off Meeting, attending Project Progress Meetings with the Contractor and City Staff as well as resident coordination meetings. Mrs. Gorgas also produced project materials including a fact sheet, construction advisories and weekly updates. Project Role: Public Information Liaison; Agency Name: City of Miami Beach Capital Improvements Office;Agency Contact Information: Lauren Firtel, City of Miami Beach Public Information Specialist, 305- 673-7071, LaurenFirtel @miamibeachfl.gov Start Date: 10/2014—Ongoing—City of Miami Beach, Public Works Department, Sanitary Sewer Evaluation Survey Project (SSES), Miami-Dade, Florida — Mrs. Gorgas serves as the day-to-day lead Public Information Liaison for this project and is responsible for communicating construction information to the residents of the area. Other tasks include project progress meetings with the contractor and City Staff, resident and HOA meeting coordination and development of project materials (construction advisories, e-blasts and project updates). Project Role: Public Information Liaison; Agency Name: City Miami Beach Department of Public Works;Agency Contact Information: Mike Alvarez, Infrastructure- Operations Director, 305-673-7620. mikealvarez @miamibeachfl.gov Start Date: 06/2014 — Ongoing — City of Miami Beach, Capital Improvements Department, City of Miami Beach South Pointe Park Landscape Rehabilitation Project, Miami-Dade, Florida —As the lead Public Information Liaison for this project, Mrs. Gorgas is responsible for communicating construction information to the South Pointe neighborhood residents and the South of Fifth Street Neighborhood Association;maintaining the project web page on the planned progress website; updating the stakeholder database; keeping a log of resident issues and concerns. Other tasks include project progress meetings with the contractor and City Staff as well as responding to residents in a timely manner. Mrs. Gorgas also develops project materials including fact sheets, construction advisories,e-blasts and bi-weekly updates. Project Role: Public Information Liaison;Agency Name: City of Miami Beach Capital Improvements Office;Agency Contact Information: Lauren Firtel, City of Miami Beach Public Information Specialist, 305-673-7071, LaurenFirtel @miamibeachfl.gov and Diana Fontani Martinez, City of Miami Beach Public Information Specialist, 305-673-7071, DianaFontani @miamibeachfl.gov Start Date: 01/2015 — Ongoing —City of Miami Beach Sunset Islands 3 & 4 Neighborhood Improvement Project, Miami-Dade County, Florida—The City of Miami Beach Office of Capital Improvement Projects(CIP) and a local Design/ Build Firm began the design of Sunset Islands 3 and 4 Neighborhood Improvements Project in January 2015. This project involves infrastructure and roadway improvements,which were and continue to be effectively relayed to those homeowners/ property owners affected by the improvement project. Mrs. Gorgas also coordinates and logs resident/property owner meetings, responds to all resident inquiries after responses are approved by the City project team and keeps a log of resident/property owner issues and concerns as well as maintaining a project contact database. Mrs. Gorgas is the lead PI Liaison on this contract and coordinates and administers distributions of project advisories(eblasts, door hangers,fliers and alerts), as well as organizes and staffs any necessary public meetings such as the Construction Kick-Off Public Meeting held on April 14, 2015 and the ground breaking ceremony held on May 19, 2015, as part of the public involvement outreach efforts. Project Role: Public Information Liaison;Agency Name: Public Works Department; Agency Contact Information: Diana Fontani Martinez, Public Information Specialist, 305-673-7071, DianaFontani @miamibeachfl.gov Start Date: 05/2014 — Ongoing — City of Miami Beach SR 907/ Alton Road from South of 43 Street to East of Allison Road, Miami-Dade County, Florida—This roadway reconstruction projects runs along SR 907/Alton Road from 43 Street to East of Allison Road. The numerous design activities include roadway reconstruction, drainage, upgrading bicycle facilities and sidewalks,American with Disabilities Act (ADA) compliance, installing lighting, signing and pavement markings, upgrading signalization and landscaping design. MRG serves as Public Involvement Consultant on this contract and all public outreach efforts are being led by lead PIO, Jeanette Gorgas, including the design and development of a project fact sheet and coordination and distribution of project advisories (door hangers, fliers and alerts), attending project coordination meetings with City Staff, one-on-one briefings with City Commissioners and or Commission Aides, attending Public Information Outreach Services on Rig t o ay an. Pia mec 9 ro 1e55 Facilities Construction Pro ects (RFQ No, 2015-144-YG /; ,,;BEACH 3} et R A 11 Inform . fl c In orm n Officer r HOA meetings, and project briefings/construction coordination meetings with Mount Sinai, a key stakeholder along this corridor. Project Role: Public Information Liaison; Agency Name: Florida Department of Transportation (FDOT); Agency Contact Information:Hong Benitez, 305-470-5451, hong.benitez @dot.state.fl.us Start Date: 03/2015—Ongoing — FDOT District Six State Road (SR)A1A/Collins Avenue from 4700 Block to 5800 Block, Miami-Dade County, Florida — MRG is responsible for the public outreach for this safety project, which entails several pedestrian and signalization improvements along Collins Avenue. Mrs. Gorgas is responsible for distributing information via project fact sheets and coordinating one on one stakeholder meetings as necessary, as well as coordinating a public hearing to obtain feedback as part of the outreach efforts on this contract.Project Role:Public Information Specialist; Agency Name: Florida Department of Transportation;Agency Contact Information: Ana Arvelo, P.E., 305-470-5210, ana. arvelo @dot.state.fl.us Start Date: 09/2009—Ongoing—FDOT District Six SR 826/SR 836 Interchange Reconstruction Design/Build,Miami- Dade County, Florida— Mrs. Gorgas provides continuous assistance to the on-site Public Information Specialist, Oscar Gonzalez, for this high-profile project. Her extensive media background and contacts make her a valuable resource for this project. Mrs. Gorgas coordinates media outreach and press events with Mr. Gonzalez when vital information needs to be disseminated to the public and when project milestones have been reached. Mrs. Gorgas also tracks media coverage of these events. Project Role: Public Information Specialist; Agency Name:Florida Department of Transportation Agency Contact Information:Kathy McLendon, 305-640-7437, Kathy.McLendon @dot.state.fl.us Start Date: 10/2012—Ongoing—FDOT District Six Districtwide Intergovernmental Affairs and Community Services Liaison Contract,Miami-Dade and Monroe Counties,Florida—Mrs.Gorgas assisted the lead PIO with the daily planning activities for the FDOT District Six Work Program in Miami-Dade County and Public Hearings held in November 2013 and 2014, by facilitating interaction with Miami-Dade MPO members, including the scheduling of briefings. Mrs. Gorgas also assisted with the Brickell Transfer Public Hearing in January 2014. She continues to assist the lead PIO with outreach efforts by scheduling briefings with Miami-Dade MPO Board Members for the 2015 -Year Work Program Cycle. Project Role:Public Information Officer;Agency Name:Florida Department of Transportation;Agency Contact Information:Maribel Lena, 305-470-5277, Maribel.Lena@dot.state.fl.us Start Date: 2014 — Ongoing — FDOT District Six State Road (SR) 90/US 41/SW 8 Street Adaptive Signal Control Technology Pilot Program (ASCT) from SW 67 Avenue/Ludlam Road to SW 142 Avenue/Lisardo Rodriguez-Cid Avenue, Miami-Dade County, Florida — FDOT joined forces with Miami-Dade County for this 2-year ASCT Pilot Project. The new advanced system was deployed along SW 8 Street from SW 67 Avenue(east of SR 826/Palmetto Expressway)to SW 142 Avenue(west of SR 821/Florida's Turnpike),which includes approximately twenty-nine signalized intersections.As the lead PIO with MRG, Mrs. Gorgas is responsible for overseeing the design and development of the project's fact sheet and led the effort to obtain feedback of those Miami-Dade MPO Board Members who were briefed on the pilot program prior to its launch. Project Role:Public Information Officer;Agency Name:Florid Department of Transportation;Agency Contact Information:Project Manager:Eve/in Legcevic 305.470.5156, Evelin.Legcevic @dot.state.fl.us "I WOULD LIKE TO EXTEND MY SINCEREST APPRECIATION TO THE WHOLE TEAM FOR MAKING THIS A SUCCESSFUL PROJECT." DAVID MARTINEZ, DIRECTOR OFFICE OF CAPITAL IMPROVEMENTS, MIAMI BEACH PARKVIEW ISLAND NEIGHBORHOOD PROJECT Public Information Outreach Services on Right of Way an. PIannecPro ress Facilities Construction Projects (RFQ No. 2015-144 YG g• 3-� L L N KAY 7`� t P i�t� • ublic a ion Office Ms.Simmons is a public information and communications professional with over 20 years of experience,working in various aspects of communications and media within numerous African American and Hispanic communities within South Florida. She currently serves or has served as Public Information Liaison on numerous construction-related projects within the City of Miami Beach including the Parkview Island, Sunset Islands 3&4,as well as the Palm and Hibiscus Islands Neighborhood Improvement Projects. While working on these and other City of Miami Beach projects, Ms. Simmons worked closely with the City's Capital Improvement and Public Works Departments, as an extension of their staff. Over the past year, Ms. Simmons has had notable success working in both a lead and supportive role while working on these contracts. Relevant Project Experience Start Date: 05/2012 — Ongoing — City of Miami Beach Public Information Services Right of Way and Facilities Construction Contract, Miami-Dade EDUCATION County,Florida—As part of its 3-year Capital Improvement Program(CIP), MRG Masters of Arts, Spanish/ was contracted by the City of Miami Beach to provide public information services Education, Furman University, on the Right of Way and Facilities Construction contract, which involves more 1 990 than 200 CIP projects. Ms. Simmons serves as a Public Information Liaison for this project and works closely with the City's Public Information staff to effectively Bachelor of Arts, Spanish communicate construction information to the residents of Miami Beach, through the production and dissemination of project collaterals online and face-to-face. Winthrop University, 1987 Project Role: Public Information Liaison; Agency Name: City of Miami Beach Capital Improvements Office; Agency Contact Information: Lauren Firtel, City BASIS FOR TEAM of Miami Beach Public Information Specialist, 305-673-7071, LaurenFirtel@ SELECTION miamibeachfl.gov Extensive experience working on multiple City of Miami Beach Start Date: 01/2015 — Ongoing — City of Miami Beach Palm and Hibiscus projects, often simultaneously Islands Neighborhood Improvement Project, Miami-Dade, Florida — Ms. Simmons is the lead Public Information Liaison on this project and along with her support staff is responsible for communicating construction information to the Public information, public residents of the City of Miami Beach.She serves as the day to day contact for the relations, mass communication residents within the project area,working with the project team. Her duties include and media coordination staffing of a Community Kick-Off Meeting, attendance at all Project Progress experience Meetings with the Contractor and City Staff, as well as resident coordination meetings. Ms. Simmons also assists in the development and review of written Strong background in broadcast project materials including a fact sheet, construction advisories and weekly journalism updates Project Role: Public Information Liaison; Agency Name: City of Miami Beach Capital Improvements Office;Agency Contact Information: Lauren Firtel, Bilingual (English/Spanish) City of Miami Beach Public Information Specialist, 305-673-7071, LaurenFirtel@ miamibeachfl.gov Start Date: 10/2013 — End Date: 05/2014 — City of Miami Beach, Parkview Island Neighborhood Improvement Project, Miami-Dade, Florida — Ms. Simmons was responsible for communicating construction information to the residents of Parkview Island in the City of Miami Beach,through her participation and staffing of a Community Kick-Off Meeting, Project Progress Meetings with Public Information Outreach Services on Right of Nay any R G P#afro re55 F. li! •nst t• P • t • * • 20 14 YO 9 s ,_. 1 \ } • LE SIMMONS ublic Information Officer the Contractor and City Staff, as well as resident coordination meetings. Ms. Simmons participated in frequent distributions of door hanger advisories and flyers to properties within project area. Project Role: Public Information Liaison; Agency Name: City of Miami Beach Capital Improvements Office;Agency Contact Information: Lauren Firtel, City of Miami Beach Public Information Specialist, 305-673-7071, LaurenFirtel @miamibeachfl.gov Start Date: 10/2014 — Ongoing — City of Miami Beach, Public Works Department, Sanitary Sewer Evaluation Survey Project(SSES), Miami-Dade, Florida—Ms. Simmons assists the lead Public Information Liaison on this project and is responsible for communicating construction information to the residents of the area and helps to coordinate and administer distributions of project advisories (door hangers, fliers and alerts) as part of the public involvement outreach effort. Project Role: Public Information Liaison; Agency Name: City of Miami Beach Public Works Department; Agency Contact Information:Eric Arencibia, E.l., 305-673-7080, EricArencibia @miamibeachfl.gov Start Date: 01/2015 — Ongoing — City of Miami Beach Sunset Islands 3 & 4 Neighborhood Improvement Project, Miami-Dade County, Florida—The City of Miami Beach Office of Capital Improvement Projects(CIP)and a local Design/ Build Firm began the design of Sunset Islands 3 and 4 Neighborhood Improvements Project in January 2015.This project involves infrastructure and roadway improvements. Ms. Simmons assists the lead Public Information Liaison on this contract and helped to staff a public meeting as part of the public involvement outreach effort. Project Role:Asst. Public Information Liaison; Agency Name: City of Miami Beach Public Works Department; Agency Contact Information: Diana Fontani Martinez, Public Information Specialist, 305-673-7071, DianaFontani @miamibeachfl.gov Start Date: 10/2012— Ongoing—FDOT District Six Districtwide Intergovernmental Affairs and Community Services Liaison Contract, Miami-Dade and Monroe Counties, Florida—Ms. Simmons served in numerous capacities assisting the District Six Work Program efforts. She developed presentations for various projects to include working as voice over talent.Additionally, she has provided support on the Department's Bicycle and Pedestrian (Bike/Ped)Safety campaigns to include the Districtwide Traffic Operations "Put It Down" Task Order, an initiative to reduce distracted driving. In addition, she assisted with the daily planning activities for the Work Program Public Hearings held in November 2013 and the Brickell Transfer Public Hearing in January 2014. Project Role: Public Information Officer;Agency Name: Florida Department of Transportation;Agency Contact Information: Maribel Lena, 305-470-5277, Maribel.Lena@dot.state.fl.us Start Date: 01/2013 — End Date: 07/2013 — Broward Metropolitan Planning Organization University Drive Mobility Improvements Study, Broward County, Florida—Ms. Simmons provided support on this project in the development of newsletters,website content and the facilitation of Public Workshops.Additionally, she assisted in the awareness campaign by directly coordinating with local municipal Public Information Officers to disseminate information to local residents through municipal websites, television stations and newsletters. She worked effectively with other team members to ensure that the community was aware of various opportunities to provide input on how this very important corridor can be improved. Project Role: Sr. Public Information Officer;Agency Name: Broward Metropolitan Planning Organization;Agency Contact Information: Gregory Stuart, Broward Metropolitan Planning Organization, 954-876-0035, StuartG @BrowardMPO.org "(MICHELLE), I APPRECIATE WORKING WITH YOU AND YOUR POSITIVE ATTITUDE AND INFORMATION-SHARING. I LOOK FORWARD TO OUR ROADWAY PROJECT PROGRESSING IN THE SAME WAY. " TIM W. ROSE, JR., EXECUTIVE DIRECTOR PALM-HIBISCUS-STAR ISLANDS ASSOCIATION PALM AND HIBISCUS ISLANDS NEIGHBORHOOD IMPROVEMENT PROJECT Public Information Outreach Services on Right of Way ancli Pl reSS Facilities Construatipn,Pro ects {RFC) No ?Q.]5,-144-Y,9 an ro g • LAILA - ADDAD Pu is Information Officer ,,. •mot . D.1 ",FS?{ . +< t k Ms. Haddad is a public relations professional with more than 30 years of diversified experience, the past ten years exclusively in the planning, design and construction management of major Florida Department of Transportation (FDOT) and municipal projects. Her particular expertise is in the production and management of all phases of roadway design projects, specifically Construction Engineering Inspection(CEI)contracts She has served as lead Public Information Officer (PIO) on countless projects, overseeing public involvement and community awareness activities, including consensus building and educational outreach for many agencies throughout Florida such as the Florida Department of Transportation, Florida's Turnpike Enterprise and the Broward County i Metropolitan Planning Organization(MPO)and the City of Fort Lauderdale. She has also managed and provided technical leadership on a number of transportation projects taking them from the planning phase through design, construction and post design services. Ms. Haddad has also ANt been responsible for coordination with clients, implementation of effective Quality Assurance and Quality Control plan (QA/QC) and the supervision EDUCATION of project personnel on major projects. Bachelor of Science, Business Administration (Cum Laude), Relevant Project Experience University of New Hampshire, 1979 Start Date: 10/2014 — Ongoing — City of Miami Beach, Public Works Department, Sanitary Sewer Evaluation Survey Project (SSES), Miami- BASIS FOR TEAM Dade, Florida — Ms. Haddad currently assists with the public involvement for this project and is responsible for communicating construction information to the SELECTION residents and businesses as well as meeting with them one-on-one to further Extensive experience working explain impacts and mitigation efforts. Project Role: Public Information Liaison; with stakeholders on previous Agency Name: Public Works Department; Agency Contact Information: Eric projects to include elected/ Arencibia, E.l., 305-673-7080, EricArencibia @miamibeachfl.gov appointed officials, and other agencies Start Date: 01/2015 — Ongoing — City of Miami Beach Sunset Islands 3 & 4 Neighborhood Improvement Project, Miami-Dade County, Florida — The City of Miami Beach Office of Capital Improvement Projects (CIP) and a local Intensive media relations and Design/Build Firm began the design of Sunset Islands 3 and 4 Neighborhood crisis communications training Improvements Project in January 2015. This project involves infrastructure and roadway improvements. Ms. Haddad is currently a day-to day PIO on this contract Has provided public involvement assisting in the distributions of project advisories (door hangers and email services for numerous updates), as well as meeting with property owners as part of the Project Team transportation projects to clarify impacts and mitigation efforts. Project Role:Public Information Liaison; Agency Name: Public Works Department; Agency Contact Information: Diana Fontani Martinez, Public Information Specialist, 305-673-7071, DianaFontani© miamibeachfl.gov Start Date: 03/2009—End Date: 05/2014—FDOT District Four 1-595 Corridor Design/Build/Operate/Finance/Maintain (DBFOM) Broward County, Florida — Ms. Haddad served as the Senior Public Information Officer on the $1.4 billion 1-595 Express Corridor Improvements Project for the FDOT, District Four. She oversaw all public information strategy in coordination with the District's Public Information Office and served as the day-to-day contact on the project. Public Information Outreach Services on Right of an.` PiannecPro 1'eSS 5 Y - Facilities Construction fro ects RFQ No 20]5 ]44 YG �. aEAt r - • AIL ADDAI ublic Information Office ', She created and disseminated project fact sheets and electronic construction alerts, continuously updated the project website, and served as a liaison for the media, elected officials and residents and businesses to address and mitigate their concerns. Project Role: Sr. Public Information Officer;Agency Name: Florida Department of Transportation;Agency Contact Information:Paul Lampley, PE, 954-732-0644, paul.lampley@dotstate.fl.us Start Date: 12/2012 — End Date: 08/2014 — FDOT District Four Ravenswood Bridge Replacement Design Project, Broward County, Florida — Serving as the Senior Public Information Officer for this project, Ms. Haddad executed all public involvement and outreach efforts during the design stage of this bridge replacement project. In doing so she worked closely with neighboring businesses to learn of their concerns and to mitigate potential economic and physical impacts that may affect the businesses. A Public Workshop was also held to assist in the outreach efforts. Project Role: Sr. Public Information Officer;Agency Name: Florida Department of Transportation;Agency Contact Information: Donovan Pessoa P.E., 954-777-4442, donovan.pessoa @dot.state.fl.us Start Date: 11/2011 — End Date: 02/2014 — FDOT District Four, 1-75 Managed Lanes Corridor Design Consultant (CDC), Broward County, Florida—Ms. Haddad assisted in the preparation and attended an industry workshop and public meeting as part of the outreach effort for this project. She later became the Senior Public Information Officer and led the outreach efforts to inform and coordinate with the residents and homeowner associations along the corridor of plans for sound barriers and other of impacts from construction. Sound barrier wall outreach efforts included association meetings, one-on-one meetings and mailings. Project Role: Senior Public Information Officer;Agency Name: Florida Department of Transportation;Agency Contact Information:Robert Bostian P.E., 954-777-4406, robert.bostian@dot.state.fl.us Start Date: 07/2013—End Date:Ongoing—FDOT District Four 95 Express Corridor Design Consultant(CDC)Phase 3A, Broward County, Florida — Ms. Haddad successfully executed the efforts for all the public involvement activities which took place on the project to date. She coordinated several outreach meetings, including an open house, a public workshop, an industry forum as well as several small group meetings, with key stakeholders and HOA's. These meetings with residents and homeowner associations included coordination of sound barriers planned along the corridor. Ms. Haddad was responsible for overseeing the design and production of meeting collaterals, as well as distribution of meeting notifications. In doing so she worked very closely with the Department's project manager and has just completed compiling a "construction hand-off' package for the project CEI, as the project moves into construction. Project Role: Sr. Public Information Officer,Agency Name:Florida Department of Transportation;Agency Contact Information:Robert Bostian P.E., 954-777-4406, robert.bostian @dot.state.fl.us Start Date: 10/2014 —Ongoing — FDOT District Four 1-95 at Central Boulevard PD&E Study, Palm Beach County, Florida — Ms. Haddad is currently serving as the Public Information Officer for this PD&E project, leading the public involvement and outreach efforts. She planned, coordinated and attended a public kick-off meeting in January 2015, providing the public the opportunity to learn more about the project and have their concerns addressed. Further outreach efforts will include an Alternatives Public Workshop as well as a Public Hearing. Mr. Haddad is currently assisting in the creation of a website for this study and will be creating the collateral materials for the two upcoming public meetings. Project Role: Sr. Public Information Officer; Agency Name: Florida Department of Transportation; Agency Contact Information: Bing Wang P.E., 954-777-4406, bing.wang@dot.state.fl.us "I APPRECIATE YOUR COMMITMENT OVER THE WEEKEND AND LATE NIGHTS. IT IS ALWAYS REWARDING TO KNOW THAT THE EFFORT WAS WELL RECEIVED." STEVE C. BRAUN, DISTRICT PLANNING AND ENVIRONMENTAL MANAGEMENT ADMINISTRATOR FLORIDA DEPARTMENT OF TRANSPORTATION - DISTRICT FOUR 1-595 ROADWAY CORRIDOR IMPROVEMENTS PROJECT Public Information Outreach Services on Right of Way ant -` G piannecpro g s F, li i s GQrlstr ctiQn Pro.ects. R R '', Graphic Des ner Mrs.Gainor is MRG's Senior Graphic Designer who has performed graphic design work for the City of Miami Beach and the Florida Department of Transportation (FDOT). During her 6-year career she has successfully assisted in the creation/design of marketing campaigns, project websites, brochures, electronic and print media, outdoor signage, and manages - multiple in-house and client-related projects simultaneously. Mrs. Gainor also specializes in internet marketing strategies, website/print t design, graphic design, social media, online engagement and content management, video production and multimedia. Mrs. Gainor takes a P roactive approach to keeping the community, stakeholders, business owners, residents and commuters abreast of any project updates, which may affect them through the use of web and social media platforms. Relevant Project Experience s Start Date: 10/2013 — End Date: 05/2014 — City of Miami Beach, Parkview Island Neighborhood Improvement Project, Miami-Dade, Florida — Mrs. Gainor was responsible for the design and production of construction information EDUCATION for distribution to the residents of Parkview Island in the City of Miami Beach. She prepared materials for use at a Community Kick-Off Meeting, Project Progress Bachelor of Arts, Public Meetings with the Contractor and City Staff, as well as resident coordination Relations/ Specialization in meetings. Collaterals included a fact sheet, construction advisories and weekly Marketing updates. Project Role: Graphic Designer; Agency Name: City of Miami Beach Auburn University - Auburn, Capital Improvements Office; Agency Contact Information: Lauren Firtel, City Alabama, 2010 of Miami Beach Public Information Specialist, 305-673-7071, LaurenFirtel@ miamibeachfl.gov BASIS FOR TEAM Start Date: 10/2014 — Ongoing — City of Miami Beach, Public Works SELECTION Department, Sanitary Sewer Rehabilitation Project, Miami-Dade, Florida — Works closely with the Senior Mrs. Gainor was responsible for the design and production of project information Public Information Specialist/ for distribution to the residents in the City of Miami Beach. She prepared Liaison and provides constant materials for Project Progress Meetings with the Contractor and City staff as well graphic support for the original as resident meetings, an HOA meeting, construction advisories, e-blasts and design and edits to construction project updates. Project Role: Graphic Designer; Agency Name: City of Miami alerts and advisories, for the Beach Public Works Department; Agency Contact Information: Mike Alvarez, City of Miami Beach C.G.C., PWLF, Infrastructure- Operations Director, Department of Public Works, Department, 305-673-7620, mikealvarez @miamibeachfl.gov Extensive experience preparing Start Date: 05/2012 — Ongoing — City of Miami Beach Public Information graphic components for project Services Right of Way and Facilities Construction Contract, Miami-Dade materials for transportation County, Florida—As part of its 3-Year Capital Improvement Program (CIP), MRG projects within Miami-Dade and was contracted by the City of Miami Beach to provide public information services Monroe Counties on the Right of Way and Facilities Construction contract,which will involve over 200 CIP projects and effectively communicate construction information the residents of Efficiently utilizes Macintosh Miami Beach. Mrs. Gainor serves as the Senior Graphic Designer for this contract. and PC platforms and Adobe She was responsible for the design and production of City of Miami Beach templates Creative Suite: Photoshop required for the door hangers and project advisories, which are disseminated Acrobat Illustrator InDesign, electronically and face-to-face. Project Role: Graphic Designer; Agency Name: City of Miami Beach Capital Improvements Office;Agency Contact Information: Dreamweaver, Bridge Flash Lauren Firtel, City of Miami Beach Public Information Specialist, 305-673-7071, LaurenFirtel@miamibeachfl.gov Public Information Outreach Services on Right of Way an.I Pt nnecPlro 1"ess No Facilities Construction Pro ects RFQ 2015 144 YG YAINOR Graphic Designer Start Date: 05/2014—Ongoing—FDOT District Six SR 907/Alton Road from South of 43rd Street to East of Allison Road, Miami-Dade County, Florida—Mrs. Gainor prepared the bilingual (English-Spanish) fact sheet in preparation for project briefings and use in a design public meeting which will be held in late 2015. Mrs. Gainor will also be responsible for all collateral design and project record keeping for this project. Project Role: Graphic Designer; Agency Name:Florida Department of Transportation (FOOT); Agency Contact Information: Hong Benitez, 305-470-5451, hong.benitez @dot. state.fl.us Start Date: 10/2012— Ongoing—FOOT District Six Districtwide Intergovernmental Affairs and Community Services Liaison Contract, Miami-Dade and Monroe Counties, Florida — MRG facilitates the interaction with MPO members, including the scheduling of briefings, preparing briefing packets and assisting with the coordination of information requests from MPO members and the public. Over the past two years, Mrs. Gainor has assisted with the daily planning activities and is instrumental in the design and development of the project's interactive website and electronic presentations watched online, via local media channels and by stakeholders. She assists the projects' PlOs assigned with the collaterals for the Public Hearings and all related meetings. Project Role: Graphic Designer; Agency Name: Florida Department of Transportation;Agency Contact Information:Maribel Lena, 305-470-5277, Maribel.Lena@dot.state.fl.us Start Date: 04/2011 — End Date: 11/2013 — Miami-Dade Water and Sewer (MDWASD) Government Cut Utility Relocations Projects Design Build, CMIT, Miami-Dade County, Florida— Mrs. Gainor was responsible for leading the design and production services as it relates to the public involvement initiatives for this project. She assisted the firm's Public Information Manager with numerous tasks including the timely dissemination of e-blast notifications, construction alerts, updating fact sheets and working closely with the City of Miami Beach Public Information Officers, Public Works and Capital Improvements staff. Upon the projects'completion in 2013, Mrs. Gainor was also responsible for creating a digital binder as part of the Public Involvement records. Project Role: Graphic Designer; Agency Name: Miami-Dade Water& Sewer Department;Agency Contact Information:Adriana Lamar, 786-552-8087, alamar@miamidade.gov Start Date:09/2009—Ongoing—FOOT District Six SR 826/SR 836 Interchange Reconstruction Design/Build,Miami- Dade County,Florida—Mrs.Gainor continues to coordinate the design and production of all English and Spanish language meeting materials, including handouts, sign-in sheets, construction alerts, door-hangers and other items as it relates to this project. Project Role:Graphic Designer;Agency Name:Florida Department of Transportation Agency; Contact Information: Kathy McClendon, 305-640-7437, KathyMcLendon@dotstate.fl.us Start Date: 04/2013 —Ongoing — FOOT Days - District Six Districtwide Intergovernmental Affairs and Community Services Liaison Contract, Miami-Dade and Monroe Counties, Florida — MRG facilitates this biennial informative workshop tailored to municipal staff at all levels where FDOT staff discuss how to work with municipalities to improve transportation. Mrs. Gainor created all collateral materials and assisted with planning the 2013 event and was instrumental in the recent 2015 FDOT Days event. She developed all graphics, managed the timeline and event scheduling,coordinated filming of the presentation, updated the website,developed and distributed surveys and coordinated with the Department to ensure a successful event. Project Role: Graphic Designer;Agency Name:Florida Department of Transportation;Agency Contact Information: Maribel Lena, 305-470-5277, Maribel.Lena @dot.state.fl.us "THANK YOU AND THE MRG TEAM FOR A TRULY OUTSTANDING JOB! YOU HAVE HELPED US DELIVER OUR MESSAGES TO THE PUBLIC IN A SIMPLE MANNER, YET ALWAYS MAXIMIZING OUR RESULTS." RAMON SIERRA, ASSISTANT TRAFFIC OPERATIONS ENGINEER FLORIDA DEPARTMENT OF TRANSPORTATION - DISTRICT SIX TRAFFIC OPERATIONS Public Information Outreach Services on Right of Way an. p rtrtecPr0 1'e`55 g Facilities Construction Projects (RFQ No. 2015-144-YG) (� � pa � p �Yrc. �,, pSY� I 4 3 ' f 'k n t\4,/'\t'\/'\ E " pp qq t - - ra • he Desi eCl, 5R% Mrs. Summers is a Public Information Officer who specializes in graphic design production. She has performed significant design work for both local and state municipalities and worked on numerous high profile projects. During her 18-year career, she has successfully developed promotional collaterals, planned public relations efforts, managed proposal deadlines, and executed in-house communication programs, while working closely with consultants and clients. She has led numerous project teams designing and preparing promotional and marketing ;% =`� materials, while continuously supporting business development and advertising efforts through the creation of brochures, presentations and :?1"1--- other marketing collaterals. Mrs. Summers also plays a key role assisting MRG's Public Information Manager and Officers with all public outreach efforts on various Miami-Dade County and City of Miami Beach contracts, including the City of Miami Beach, Public Works Department Sanitary Sewer Rehabilitation Project. Relevant Project Experience EDUCATION Start Date: 10/2014 — Ongoing — City of Miami Beach, Public Works Bachelor of Administration, Department, Sanitary Sewer Evaluation Survey Project (SSES), Miami- Major: International Dade, Florida—Mrs. Summers has assisted the Lead Public Information Officer Business, Minor: Marketing with various public outreach efforts for this project, which also involved the and Management; Florida production of flyers for the Sanitary Sewer Evaluation Survey (SSES) Project. International University, 2003 Project Role: Graphic Designer; Agency Name: City of Miami Beach Public Works Department;Agency Contact Information: Mike Alvarez, C.G.C., PWLF, University of Technology, Infrastructure - Operations Director, Department of Public Works, Department, Kingston, Jamaica 305-673-7620, mikealvarez @miamibeachfl.gov Business Administration,l 997 Start Date: 04/2011 — End Date: 11/2013 — Miami-Dade Water and Sewer BASIS FOR TEAM (MDWASD)Government Cut Utility Relocations Projects Design Build,CMIT, Miami-Dade County, Florida—As the Graphic Designer, Mrs. Summers assisted SELECTION with public involvement initiatives including the timely dissemination of e-blast Expertise in producing bilingual notifications and staffed a community meeting in June 2012. Project Role:Graphic collaterals Designer; Agency Name: Miami-Dade Water & Sewer Department; Agency Contact Information:Adriana Lamar, 786-552-8087, alamar@miamidade.gov Currently assigned to major District Six contracts, including Start Date: 09/2009 — End Date: Ongoing — FDOT District Six SR 826/SR the Monroe County Construction 836 Interchange Reconstruction Design/Build, Miami-Dade County, Florida Projects, the Intergovernmental —Mrs. Summers assisted with a Construction Open House Meeting held in 2012 and continues to oversee the design and production of English and Spanish Affairs and Community Services language meeting materials, including handouts, sign-in sheets, construction Liaison Contract alerts, door-hangers and other items for the contract. Project Role: Graphic Designer; Agency Name:Florida Department of Transportation;Agency Contact Expertise in writing and Information: Kathy McClendon, 305-640-7437, Kathy.McLendon @dot.state.fl.us editing for marketing and communication campaigns Start Date: 10/2012 — Ongoing — FDOT District Six Districtwide and skilled in providing high- Intergovernmental Affairs and Community Services Liaison Contract, level customer service and Miami-Dade and Monroe Counties, Florida— Mrs. Summers assists with the building positive relationships daily planning activities for the FDOT District Six Work Program Elected Official Public Information Outreach Services on Right of Way and: Plan ecPro ress Facilities Construction Projects (RFQ No. 201 5-144-YG) 71r �'. R I DGAR D S JMME R Graphic Designer Briefings scheduled in Miami-Dade and Monroe Cou nti es, by facilitating in t eraction wi t h Miami-Dade MPO members, including assisting with the coordination of information requests from MPO members and the public. During the 2014 cycle, Mrs. Summers played an integral role in scheduling briefings with both Miami-Dade and Monroe County Commissions, including the former Monroe County Mayor, Sylvia Murphy, as well as coordinated and staffed the Monroe County Public Hearing in Marathon. During this years' cycle, Mrs. Summers has coordinated and attended briefings scheduled with Monroe County Commissioners as an extension of the FDOT public information and transportation staff. Project Role: Public Information Officer; Agency Name: Florida Department of Transportation; Agency Contact Information: Maribel Lena, 305-470-5277, Maribel.Lena@dot.state.fl.us Start Date: 07/2012 — End Date: 06/2015 — FDOT District Six Districtwide Public Communications Consulting Services for Miscellaneous Construction Projects, Monroe County, Florida — MRG served as a sub-consultant to Sandra Walters Consultants, Inc. (SWC) on multiple Monroe County contracts, and was responsible for all public outreach efforts during the construction and installation phases of numerous projects which fell under this districtwide construction contract. During the 3-year contract, Mrs. Summers successfully led the public outreach efforts for six (6) projects, as an extension of SWC and the Department. Responsibilities included the creation and dissemination of a bilingual (English/Spanish) project fact sheets, and press releases, as well as the provision of continuous website updates and e-blast regarding lane closures to ensure continuous public awareness. Project Role: Public Information Specialist;Agency Name: Florida Department of Transportation;Agency Contact Information: Emilio Zamora, 305-619- 7144, Emilio.Zamora@dot.state.fl.us Start Date: 01/2014— End Date: 02/2015— FDOT District Six State Road (SR) 5/US 1/Overseas Highway from Mile Marker (MM) MM 90.74 to MM 97, Tavernier in Monroe County, Florida —As the Public Information Specialist for this project, Mrs. Summers was responsible for attending weekly progress meetings, distributing information to property owners along the project corridor, assisting in updating the project website with details on lane closures, disseminating weekly e-blasts and coordinating follow-up with stakeholders regarding pertinent issues. Project Role: Public Information Specialist; Agency Name: Florida Department of Transportation; Agency Contact Information: Emilio Zamora, 305-619- 7144, Emilio.Zamora@dot.state.fl.us Start Date: 05/2014 — End Date: 06/2015 — FDOT District Six SR/US-1/Overseas Highway/Windley Key (from MM 84.04 to MM 85.6) SR/US-1/Overseas Highway/Lower Matecumbe Key from Jerome Avenue (MM 81.42) to Whale Harbor(MM 84.04)Islamorada,Villages of Islands in Monroe County, Florida—As the Public Information Specialist for this section of the highway, Mrs. Summers was responsible for attending weekly progress meetings, distributing information to property owners along the project corridor, assisting in updating the project website with details on lane closures, disseminating weekly e-blasts and coordinating follow-up with stakeholders regarding pertinent issues. Project Role:Public Information Specialist;Agency Name: Florida Department of Transportation;Agency Contact Information:Emilio Zamora, 305-619-7144, Emilio.Zamora@dotstate.fl.us "(PAULETTE) IS AN INVALUABLE MEMBER OF THE CONSTRUCTION TEAM. HER PROFESSIONALISM, DEMEANOR, AND CHARACTER UNDER THE MOST EXTREME OF SITUATIONS RESULTS IN EACH MEMBER OF THE TEAM TO RESPOND QUICKLY TO ANYTHING SHE SENDS OUR WAY. IF I EVER HAVE A CHOICE OF PIS TO WORK WITH, PAULETTE WOULD BE ON THE TOP OF MY LIST." FELIX RODRIGUEZ, VICE PRESIDENT METRIC ENGINEERING MONROE CONSTRUCTION (SR 5/US 1/OVERSEAS HIGHWAY) Public information Outreach Services on Right of Wav and M R G PIanC1E,ErO re55 Facilities Construction Protects RFQ No 201 5-1 44-YG D1LCIA SALiNAS Assistant Public Information Offices' Mrs. Salinas is a public information professional assisting with several roadway design projects managed by MRG. She is responsible for maintaining project records, producing extensive mailings for public meetings, arranging and staffing public meetings and participating in community outreach efforts. Mrs. Salinas is also responsible for key office administration duties such as handling schedules, assisting senior staff with duties, public hearings and workshops. Mrs.Salinas is an integral part of staffing MRG's public meetings and working in the different community- based service projects. Relevant Project Experience Start Date: 10/2012 — Ongoing — FDOT District Six Districtwide Intergovernmental Affairs and Community Services Liaison Contract, Miami-Dade and Monroe Counties,Florida—As part of this districtwide contract, Mrs. Salinas assists the Lead Public Information Specialist on this contract by providing production support for various events and briefings with members of the Miami-Dade MPO. Mrs. Salinas provided assistance in preparing maps for PROFESSIONAL the 5-Year Work Program project binder and updated briefing packets for MPO CREDENTIALS members. Project Role:Assistant Public Information Specialist;Agency Name: Six years of public involvement Florida Department of Transportation;Agency Contact Information:Maribel Lena, experience 305-470-5277, Maribel.Lena@dotstate.fl.us Start Date: 01/2014 — Ongoing — FDOT District Six Districtwide Public Accounting Communications Consulting Services for Miscellaneous Design Projects, Miami-Dade and Monroe Counties, Florida—MRG serves as a subconsultant BASIS FOR TEAM to Infinite Source Communications Group (ISC) on this districtwide contract. SELECTION Mrs. Salinas assists with various public involvement tasks, including acquiring Significant experience staffing mailing lists and updating Elected Official lists, while she serves as an extension events and coordinating public of ISC and the Department for several miscellaneous design projects within this meetings contract.Project Role:Assistant Public Information Officer;Agency Name:Florida Department of Transportation;Agency Contact Information: Maribel Lena, 305- 470-5277, Maribel.Lena @dot.state.f/.us Skilled in assisting with stakeholder research, generating Start Date: 03/2009—End Date: 05/2014—FDOT District Four 1-595 Corridor databases and preparing project Design/Build/Operate/Finance/Maintain (DBFOM) Broward County, Florida mailings —Mrs. Salinas was responsible for conducting potential meeting venue research and for staffing various meetings. In addition, she prepared for many public Experience in maintaining meetings and workshops by ensuring that all necessary materials and supplies organized project records have been arranged. Mrs. Salinas also conducted large-scale mailings for this project and was responsible for continually updating mailing lists to ensure Bilingual (English/Spanish) accurate delivery. She assisted in scheduling many elected official briefings and in creating and maintaining an extensive media archive. Project Role:Assistant Public Information Officer;Agency Name:Florida Department of Transportation; Agency Contact Information: Paul Lampley, PE, 954-732-0644, paul.lampley@ dot state.fl.us Public Information Outreach Services on Right of Way and 000 PlannedPro ress Facilities Construction Pro ects LRFQ No 201 5 144 YG �` 9 s DJLC1A SALI \ A 5515 ant Public Information Offi Start Date: 09/2009 — Ongoing — FDOT District Six SR 826/SR 836 Interchange Reconstruction Design/Build, Miami-Dade County, Florida—Mrs. Salinas helps coordinate the production of all English and Spanish language meeting materials, including handouts, sign-in sheets, construction alerts, door-hangers and other items as it relates to this project. Project Role:Assistant Public Information Officer;Agency Name: Florida Department of Transportation Agency; Contact Information: Kathy McClendon, 305-640-7437, Kathy.McLendon@dot.statafl.us Start Date: 12/2012— End Date: 06/2013— FDOT District Six SR 968/West Flagler Street and SW 1 Street Design Projects, Miami-Dade County, Florida—Mrs. Salinas provided support to the lead PIO on this project and assisted in the coordination and notification to many businesses along the project corridor for the Public Meeting. Project Role:Assistant Public Information Officer; Agency Name: Florida Department of Transportation; Agency Contact Information: Adriana Manzanares, 305-470-5283, adriana.manzanares @dot.state.fl.us Start Date: 01/2011 — End Date: 04/2011 — FDOT District Six Brickell Avenue Concrete Pavement Repair and Restoration Project,Miami-Dade County,Florida—Mrs. Salinas assisted in the coordination of the public workshop. She worked closely with other members of the project team to prepare for the mailing of invitation letters as well as in securing the workshop venue. Mrs. Salinas was also responsible for maintaining a clear project record. Project Role: Assistant Public Information Officer;Agency Name:Florida Department of Transportation;Agency Contact Information:Judy Solaun- Gonzalez, P.E., 305-470-5207,judy.solaun@dotstate.fl.us Start Date: 12/2008—End Date: 05/2009—FDOT District Six Districtwide Public Information Contract, Miami-Dade County, Florida—Mrs. Salinas assisted the firm's Principal and Project Manager on this contract where MRG worked as a subconsultant to Bermello.Ajamil and Partners.As part of this contract, Mrs. Salinas provided support in preparation of the Brickell Avenue Design Project Public Information Meeting. Project Role:Assistant Public Information Officer;Agency Name: Florida Department of Transportation;Agency Contact Information: Maribel Lena, 305-470-5277, Maribel.Lena@ dot.state.fl.us Start Date:05/2007—03/2012—FDOT District Four 1-75 PD&E Study from North of the HEFT to the 1-595 Interchange, Broward County, Florida — Mrs. Salinas played an important role in facilitating the recent, successful 1-75 Origin and Destination Study in which surveys were distributed to motorists at specific,targeted intersections along the project corridor. The study allowed members of the public to learn more about what motorists envisioned in terms of future transit routes. Mrs. Salinas participated in planning meetings with members of FDOT and assisted in planning the Public Hearing. Project Role:Asst. Public Information Officer;Agency Name: HDR, Inc.;Agency Contact Information: Will Suero P.E., 305-728- 7401, Will.Suero@hdrinc.com ADDITIONAL SUPPORT PILAR SHIRAZI FINANCE (COMPTROLLER) I Mrs. Shirazi is responsible for tracking the finances of MRG. She currently handles the invoicing and billing for all of MRG's City of Miami Beach projects and has done so for the past two years. She has a deep understanding of the City's billing processes and procedures, so if selected there will be no gaps in service. Public Information Outreach Services on Right of Way an.t Plar-r cPro ress Facilities Construction Pro ects jRFQ No 2015 7 44 YG BEA , c . F \ CS , native Su •port/Translation Services Mrs. Sanders has almost 20 years of experience and is currently working on several Design and Construction projects and Project Development and Environment (PD&E) Studies managed by MRG. She is responsible for day to day community outreach efforts, maintaining project records and arranging and staffing public meetings required for multiple projects. Over the past year, Mrs. Sanders has developed a working relationship with various communities, cities, homeowners associations, as well - - --- as designers and contractors. She also supports the firm's business development efforts through the production of marketing and promotional materials, brochures, electronic and print media placements, as well as y�- outdoor and directional signage. Relevant Project Experience Start Date:09/2009—Ongoing—FDOT District Six SR 826/SR 836 Interchange f: _ y Reconstruction Design/Build, Miami-Dade County, Florida — Mrs. Sanders provides continuous assistance to the Lead Public Information Specialist on this contract with extensive bilingual translation services from English to Spanish of EDUCATION project materials, including construction alerts and door hangers.She also assists Gar side School Mexico City in printing and production of these collaterals for door-to-door distributions along �974 the project's corridor.Project Role:Assistant Public Information Specialist;Agency Name:Florida Department of Transportation;Agency Contact Information:Kathy McClendon, 305-640-7437, Kathy.McLendon@dot.state.fl.us BASIS FOR TEAM SELECTION Start Date: 04/2014 — End Date: 09/2014 - FDOT District Six NW 74 Street Experienced Assistant Public Traffic NoiseAnalysis/Noise Barrier Analysis from NW 114 Avenue to NW 107 Information Officer skilled in Avenue,and NW 87 to SR 826,Miami-Dade County, Florida—As the Assistant English to Spanish translations Public Information Officer on this contract, Mrs. Sanders was responsible for providing support to the Lead PIO with preparation for a public meeting held in August and September 2014 for the respective segments. She assisted with Skilled in providing high-level the production of project briefing summaries, conducted site visits, performed customer service and public both internal and external coordination efforts with the client, prepared both meeting support meeting boxes, and assisted the projects'graphic designer with the production of 9 p J 9 p 9 p numerous collaterals which were used for both meetings. Project Role:Assistant Significant experience with Public Information Officer;Agency Name: Miami-Dade County Public Works and staffing events and coordinating Waste Management Department; Agency Contact Information: Lana Moorey, RE., Project Manager; 305-375-2863, lana @miamidade.gov meetings and skilled in assisting with stakeholder research, Start Date: 04/2014 — End Date: 09/2014 FDOT District One SR 867 generating databases, preparing (McGregor Boulevard) at A&W Bulb Road Safety Improvements Study, project mailings and research Lee County, Florida — Mrs. Sanders was instrumental in the coordination of for numerous projects within public outreach efforts for this intersection safety improvements study. As the Miami-Dade County and the City APIO on this contract, she was responsible for providing support to the Lead of Miami Beach PIO with preparation for a public meeting held in August 2014. She performed extensive internal and external coordination efforts, prepared meeting boxes Bilingual (English/Spanish) for numerous outreach events, including presentations to HOAs and the Lee County MPO and assisted the project's graphic designer with the production of numerous collaterals which were used for the meeting. Project Role: Assistant Public Information Officer;Agency Name:Florida Department of Transportation; Agency Contact Information: Justin Reck, Project Manager; 863-519-2502; justin.reck@dot.state.fl.us Public Information Outreach Services on Rig t o Way an'- " R G PlannecPro ress Facilities Construction Pro ects RPQ No 2015-144-YG 9, t � • S OF RRO ' OSER TEAM MRG Team Qualifications The MRG team exceeds the requirements set forth in the scope of services and meets all of the requirements set forth in the RFQ. As you can see in the graphic below, our team has experience in each of the specialty areas described. /1::(1/ TEAM EXPERIENCE �,�;` � Developing public involvement plans ‘11/ 11/ i/ i/ Developing project-related informational i/ VA/ materials Collateral production At### Vv.e .%04# vel/* Communicating project information and v#4* $6#*" 14#" VS* addressing citizen/stakeholder concerns Preparing related media communications ‘001P ve and informational materials Coordinating emergency communications Ale ve Adile ve Developing presentations and talking points „0/ Planning, organizing and attending special 4 %/ i/ Vii" %g/ V */ events and meetings vir Preparing audio/video presentations Writing newsletters and feature stories %,' A,e Al'e Ale Afe A,' Translating collateral material developed V4e Ade 1%,/ Designing and developing templates and Ade A,/ graphics informational materials Preparing web content and web copy writing Ve Ade ide Developing ads VV#8* Ve Coordinating franchise utility communication Ve ide ve Arranging and documenting field meetings Ve ve ve %OOP ,ve Stakeholder satisfaction surveys VA/ VI/ VA/S* Public Information Outreach Services on Right of Way and %/// PlannecPro Tess 49 Facilities Construction Projects (RFQ No 201 5-i 44 YO M. 2 . 2 , 1 PROJECT MANAGER Alicia Gonzalez - Project Manager (PM) / MRG's proposed bilingual Project Manager is MRG's Principal, Alicia Gonzalez. Mrs. Gonzalez is a public relations professional and communications expert specializing in public involvement programs for the past 23 years. She has served as a Principal , of MRG since its inception in 1999, successfully executing campaigns for the City of Miami Beach, =% Miami-Dade Expressway Authority, the Florida Department of Transportation (FDOT) and Florida's Turnpike Enterprise (FTE) at all phases including PD&E, Design, Design-Build and Construction. s= ya= For this contract, she will serve to shape overall strategies and provide leadership as required to team members while serving as Project Manager. Mrs. Gonzalez will be the primary point of contact with the City's Project Manager on overall activities of the contract. She will be (as she has been) the initial contact for new task orders to determine budget and public information assignments with each individual City Department requiring MRG's services. As a highly-experienced team member, Mrs. Gonzalez will serve as valuable Quality Assurance/Quality Control that can review all collaterals and project documents while guiding the project as it evolves from phase to phase and through major milestones. She consistently ensures contract compliance, manages budget, executes special projects and oversees all staff and work production. Mrs. Gonzalez's experience includes serving as the Project Manager for all of MRG's City of Miami Beach Projects, FDOT Alton Road Project, Miami-Dade Water and Sewer Government Cut Project, the 826-836 Interchange Reconstruction Project, the 1-595 Express Corridor Improvements Project, 95 Express Phase II, and leading other various public involvement efforts. Mrs. Gonzalez will brie g her years of experience to help craft messages that can be easily understood by the target audience and will assist in educating Miami Beach's residents of all projects. Mrs. Gonzalez is fully responsible for all staff assigned to this project. As on all MRG projects, Mrs. Gonzalez is available and can be contacted 24/7 by the City of Miami Beach. "We strive to ensure that our clients walk away feeling confident that the answers and solutions provided by the MRG team will allow them to ultimately succeed." -Alicia Gonzalez, Principal public Information ureaCt.-or+ices ors tiguit of Way end=, - %%iii j// ;� f l a�rcpragress so Facilities Construction Projects IRFQ No. 201 S-14d YGj 2 . 2 . 2 PJBLIC I \ FORMATION OFFICERS Jeanette Gorgas - Public Information Officer (PIO) Mrs. Gorgas has more than 16 years of professional experience, working in various aspects of communication and for television news media outlets throughout South Florida. She currently leads the firm's design/construction department and leads the public involvement for numerous City of Miami Beach projects such as the Sanitary Sewer Evaluation Survey Project (SSES), Sunset Islands 3 and 4 Capital Improvements Project and South Pointe Park Landscape Rehabilitation Project. Mrs. Gorgas is responsible for keeping the residents and businesses informed and up to date on each project's progress. She does this utilizing fact sheets, advisories, construction activity notices, as well as meeting with residents in the field. She has a deep understanding of the City's processes and procedures as well as working with the Capital Improvements Office and Public Works Department. _ 'i ✓ i% /iii 4 _ r She has extensive experience serving as the point person for all project-related information with the City's elected officials, staff, residents, media and tourists. She currently updates the CIP Planned Progress website as needed for its projects, and has managed and executed dozens of public meetings and more than 50 field meetings. Her relationships with local media are unmatched and she is bilingual in both English and Spanish. Michelle Simmons - Public Information Officer (PIO) Ms. Simmons has over 20 years of experience, working in various aspects of communications and media within numerous African American and Hispanic communities within South Florida. She currently serves or has served as Public Information Liaison on numerous construction-related projects within the City of Miami Beach including the Parkview Island, Sunset Islands 3 and 4, as well as the Palm and Hibiscus Islands Neighborhood Improvement Projects. While working on these and other City of Miami Beach projects, Ms. Simmons works closely with the City's Capital Improvement and Public Works Departments, as an extension of their staff. Over the past year, Ms. Simmons has had notable success working in both a lead and supportive role while working on these contracts. She has a great deal of experience serving as the point person for all project-related information with the City's elected officials, staff, residents, media and tourists. She is bilingual in both English and Spanish. Public Information outreacl�Services on Right;of • , Focilitier ittnstruot en pPrr'ects Rio N9©. 2h(3 Ctrlrl�C�ro res ,' � � v ' - ,„ .,, , '- + , ' f : �\ FORMA 0 \ OFFICERS . , � , �,i i.�/i i�iii � �% / � �%- j� j` ,, // j ---,; -- -10041. , '' j k%%-; y ''''<---.-- :'-'-- --g. -'r/1-!--- '.r.----.2-'1 4 - -/ * -;713'.;5,;-1-.----a 7_,--,, ,--i — _—';'--%--'%-,// � y i � �%// % /f s" / i � ' Laila Haddad - Public Information Officer (PIO) Ms. Haddad is a public relations professional with more than 30 years of diversified experience, the past ten years exclusively in the planning, design and construction management of major Florida Department of Transportation (FDOT) and municipal projects. She currently serves as a Public Information Liaison for the Sunset 3 and 4 project, handling resident meetings and outreach as well as coordination and resident outreach for the Sanitary Sewer Evaluation Survey Project (SSES). In addition, she has served as lead Public Information Officer (PIO) on countless projects, overseeing public involvement and community awareness activities, including consensus building and educational outreach for many agencies throughout Florida such as the Florida Department of Transportation, Florida's Turnpike Enterprise and the Broward County Metropolitan Planning Organization (MPO) and the City of Fort Lauderdale. She has also managed and provided technical leadership on a number of transportation projects taking them from the planning phase through design, construction and post design services. Ms. Haddad has also been responsible for coordination with clients, implementation of effective Quality Assurance and Quality Control plan (QA/QC) and the supervision of project personnel on major projects. INTERSTATE \ -4 - , :- -:--,1---i;elios.1:-'1' -'1'''''-*-'1%. --.''''' iiiu'imill:-i'''--4----'---,------, II- : cl*-- \‘ -- rte-.f� s 3 j � % /iii/ji-i/ i" Public�nfc�rmcitic�n Outreach Services on Right of Malay and - �- i��, pi r'ess 52 Fociliti s Construction Projects R C No. 2015-144-YG) , %%%%%%j% <.f:aEA�H ,I ...',,X.. -:''-- -el- P -=1,.. - PIRIPIWF 2 . 3 Fl \ ANCIAL CAPACITY 14 ,•!':,c- .: Please see the following pages for documentation of financial capacity per the RFQ requirements. r . .., , - .. : :..' .. .. , *.". . . .. t - , . et .. . . .., .,...i .4., ,.. .'. ,..:1_. ... Public Information Outreach Services on Right of Way and' - 71(fit VO',4 -; -V:1",'"-. "-; -..); "'-'-'-'''' '1' i annecProgress Facilities Construction Projects (RFQ No. 201 5-1 44-YG)---, - ' -;-. . .:: :-:I ,-- -., t-,: ---,s,4. , ---0,-., ',,--,-,---,----,-A-*"../%-------- --,;,---",--;<.--.,--.0,,, IIIMIMIMMMIOIIMIIIIIIPIII ., lit.....'Z,-i -,.. ,...,AL.'".;,-...,1,:„...1, .7.1-flk..'''.." ,.-,.:,:‘,.1.::::Aktri From: Gonzalez, Yusbel [mailto:YusbelGonzalezCamiamibeachfl.aov] Sent: Monday,June 29, 2015 11:21 AM To: Eunice Sanders Cc: Granado, Rafael; Dilcia Salinas Subject: RE: RFQ 2015-144-YG Public Information Outreach Services Hi Eunice: Just to let you know that I have received your firm's SQR. Thanks. From: Eunice Sanders [mailto:ESandersCa�mramiami.com] Sent: Monday,June 29, 2015 10:30 AM To: Gonzalez, Yusbel Cc: Granado, Rafael; Dilcia Salinas Subject: FW: RFQ 2015-144-YG Public Information Outreach Services Thank you so much Yusbel. Will let you know in case we have any further questions. Have a great day! EUNICE SANDERS GONZALEZ Administrative Assistant-APIO Media Relations Group, LLC 786-607-3007 mrgmiami.com From: Gonzalez, Yusbel [mailto:YusbelGonzalez @miamibeachfl.aov] Sent: Monday,June 29, 2015 10:27 AM To: Eunice Sanders Cc: Granado, Rafael Subject: RFQ 2015-144-YG Public Information Outreach Services Ms.Sanders: Per our conversation,attached is the RFQ document. Go to page 12 and click on the weblink shown to order the SQR from Dun&Bradstreeet. Sincerely, 4011111116► Avilliab., • mosimommummusawanumiummunms 1415}Mt = 7 1\ E Yusbel Gonzalez,CPPB Senior Procurement Specialist Procurement Department 1700 Convention Center Drive,Miami Beach,FL 33139 Tel:(305)673-7000,ext.6230,fax:786-394-4073 email: YusbelGonzalez @miamibeachfl.gov 1 He p I Home Dun & Bradstreet Government Solutions dun&Bradstreet Contractor Management Portal k Step 3 of 3 View Registration Status 1 Find Your Company D&8 Supplier Certification Receipt 2 Provide Payment Information Date Time Company D-U-N-S Product Cost 3 View Registration Status 08- 10:46:10 MEDIA 831641407 Supplier Sub $91.95 29- RELATIONS Portal Total 2015 GROUP Registration LLC Product- Yearly Tax $0.00 Total Cost $91.95 For further Information or clarification Please contact our Customer Resource Group by clicking on the Customer Support link at the bottom of the page. Back To progress through the portal, Powered by `' Customer Support Privacy Policy Help use the available navigation V� buttons Do not use the back or forward buttons on your browser window dun & bradstreet Supplier Qualifier Report To save report(s)to your PC,click here for instructions. ® Print this Report Copyright 2015 Dun&Bradstreet-Provided under contract for the exclusive use of subscriber 100150009 ATTN: MEDIA RELATIONS GROUP LLC Report Printed: JUN 29 2015 In Data BUSINESS INFORMATION MEDIA RELATIONS GROUP LLC 18001 Old Cutler Rd Ste 459 Miami,FL 33157 This is a single location. D-U-N-S® Number: 83-164-1407 Telephone: 305 254-8598 D&B Rating: — Chief executive: ALICIA GONZALEZ,MEMBER D&B Supplier Risk: 5 Year started: 1999 SUPPLIER EVALUATION RISK(SER)RATING FOR THIS FIRM:5 Employs: 15 Q 9 0 7 6 5 4 3 2 1 History: INCOMPLETE High Medium Low D&B PAYDEX® D&B PAYDEX:72 When weighted by dollar amount, payments to suppliers average 12 days beyond terms. 0 Q 100 120 days slow 30 days slow Prompt Anticipates Based on up to 24 months of trade. SUMMARY ANALYSIS D&B Rating:-- The blank rating symbol should not be interpreted as indicating that credit should be denied.It simply means that the Information available to D&B does not permit us to classify the company within our rating key and that further enquiry should be made before reaching a decision.Some reasons for using a"-"symbol include:deficit net worth, bankruptcy proceedings, insufficient payment information,or incomplete history information.For more information,see the D&B Rating Key. Below is an overview of the company's rating history since 02/21/03: D&8 Rating Date Applied -- 02/21/03 The Summary Analysis section reflects information in D&B's file as of June 29,2015. RISK SCORE ANALYSIS SER COMMENTARY: - Higher risk industry based on inactive rate for this industry. - Proportion of slow payment experiences to total number of payment experiences reported. - Proportion of past due balances to total amount owing. - Limited business activity signals reported in the past 12 months. - Variable Paydex over last 12 months. PROBABILITY OF CEASED OPERATIONS/BECOMING INACTIVE SUPPLIER EVALUATION RISK RATING:5 The probability of ceased operations/becoming inactive indicates what percent of U.S. businesses is expected to cease operations or become inactive over next 12 months. Probability of Supplier Ceased 5.4% (540 PER 10,000) Operations/Becoming Inactive: Percentage of US business with same SER score 18% (1,800 PER 10,000) Average Probability of Supplier Ceased 5.60% (560 PER 10,000) Operations/Becoming Inactive: -Average of Businesses in D&B's Supplier Database CREDIT DELINQUENCY SCORE: 469 DIVERSITY Minority-Owned Business: YES Historically Underutilized Business: N/A Ethnicity Classification: Hispanic Veteran-Owned Business: N/A American Vietnam Veteran Business: N/A Women-Owned Business: YES Disabled-Owned Business: N/A Disadvantaged Business Enterprise: YES Historical College Classification: N/A Small Disadvantaged Business: YES Labor surplus area: N/A HUB-Zoned Certified Business: N/A YES SBA 8(a)Certified: N/A Small Business: (2015) CUSTOMER SERVICE If you have questions about this report, please call our Customer Resource Center at 1.800.234.3867 from anywhere within the U.S.If you are outside the U.S.contact your local D&B office. ***Additional Decision Support Available*** Additional D&B products,monitoring services and specialized investigations are available to help you evaluate this company or Its industry. Call Dun&Bradstreet's Customer Resource Center at 1.800.234.3867 from anywhere within the U.S.or visit our website at www.dnb.com. HISTORY The following information was reported 05/13/2015: Officer(s): ALICIA A GONZALEZ,MEMBER OSCAR GONZALES, MEMBER DIRECTOR(S): THE OFFICER(S) Stock ownership not available. Business started 1999. Business address has changed from 19941 Cutler Ct, Miami,FL,33189 to 18001 Old Cutler Rd Ste 407, Miami,FL, 33157. Business address has changed from 18001 Old Cutler Road,Suite 407,Palmetto Bay,FL,33157 to 18001 Old Cutler Rd Ste 459, Miami, FL, 33157. BUSINESS REGISTRATION CORPORATE AND BUSINESS REGISTRATIONS REPORTED BY THE SECRETARY OF STATE OR OTHER OFFICIAL SOURCE AS OF JUN 07 2015: Registered Name: MEDIA RELATIONS GROUP,LLC Business type: DOMESTIC LIMITED LIABILITY CO State of organization: FLORIDA Filing date: JUL 25 2003 Registration ID: L03000027416 Federal ID: 200118620 Status: ACTIVE Where filed: STATE DEPARTMENT/CORPORATION DIVISION,TALLAHASSEE,FL Registered agent: OSCAR I GONZALEZ, 18001 OLD CUTLER ROAD,PALMETTO BAY,FL,331570000 Prindpais: ALICIA GONZALEZ, MGR, 19941 CUTLER COURT,MIAMI,FL,331890000 OSCAR I GONZALEZ,MGRM, 19941 CUTLER COURT,MIAMI, FL,331890000 OPERATIONS 05/13/2015 Description: Provides public relations services, specializing in public relations or publicity. Territory : Local. Employees: 15 which includes officer(s).APIO,Comptroller,Graphic Designer&Managers. Facilities: brick Operates from residence of principal. Location: Central business section on main street. UNSPSC UNSPSC(United Nations Standard Product and Services Code)is a globally accepted commodity(Product and Services)classification system. MEDIA RELATIONS GROUP LLC offers the following product(s)and service(s): 80141602 Public relation services NAICS Beginning in 1997,the Standard Industrial Classification(SIC)was replaced by the North American Industry Classification System (NAICS).This six digit code is a major revision that not only provides for newer Industries, but also reorganizes the categories on a production/process-oriented basis.This new,uniform, industry-wide classification system has been designed as the index for statistical reporting of all economic activities of the U.S., Canada,and Mexico. 541820 Public Relations Agendes SIC Based on information in our file, D&B has assigned this company an extended 8-digit SIC. D&B's use of 8-digit SICs enables us to be more specific to a company's operations than if we use the standard 4-digit code. 87439903 Public relations and publicity D&B PAYDEX The D&B PAYDEX is a unique,dollar weighted indicator of payment performance based on up to 15 payment experiences as reported to D&B by trade references. 3-Month D&B PAYDEX:71 3 D&8 PAYDEX:72 When weighted by dollar amount,payments to When weighted by dollar amount, payments to suppliers average 14 days beyond terms. suppliers average 12 days beyond terms. 0 100 0 100 120 days slow 30 days slow Prompt Anticipates 120 days slow 30 days slow Prompt Anticipates Based on trade collected over last 3 months. Based on up to 24 months of trade. When dollar amounts are not considered,then approximately 81%of the company's payments are within terms. PAYMENT SUMMARY The Payment Summary section reflects payment information in D&B's file as of the date of this report. Below is an overview of the company's dollar-weighted payments,segmented by its suppliers'primary industries: Total Total Dollar Largest High Within Days Slow Rcv'd Amts Credit Terms <31 31-60 61-90 90> (#) ($) ($) (%) (%) Top Industries: Misc business service 1 7,500 7,500 100 - - - - Misc business credit 1 7,500 : 7,500 50 50 - - Radiotelephone commun 1 2,500 2,500 100 - - - - Whol office supplies 1 2,500 2,500 50 - 50 - - Public finance 1 2,500 2,500 100 - - - - Natni commercial bank 1 1,000 1,000 50 50 - - - r Ret stationery 1 750 750 50 - 50 - - Misc equipment rental 1 500 500 100 - - - - Reg mist coml sector 1 250 250 100 - - - - Business consulting 1 50 50 100 - - - OTHER INDUSTRIES 1 50 50 100 - - - Other payment categories: Cash experiences 4 450 250 Payment record unknown 0 0 0 Unfavorable comments 0 0 0 Placed for collections: With D&B 0 0 Other 0 N/A Total in D&B's file 15 25,550 7,500 The highest Now Owes on file is$5,000 The highest Past Due on file is$2,500 D&B receives over 600 million payment experiences each year.We enter these new and updated experiences into D&B Reports as this information is received. PAYMENT DETAILS Detailed payment history Date Reported Paying Record High Credit Now Owes Past Due Selling Terms Last Sale (mm/yy) ($) (s) (5) Within (months) 06/15 Ppt 500 50 Lease Agreemnt 05/15 Ppt 7,500 5,000 0 2-3 mos Ppt 2,500 2,500 0 1 mo Ppt-Slow 30 7,500' 5,000 2,500 1 mo Ppt-Slow 30 1,000{ 1,000 0 1 mo Ppt-Slow 60 2,500 2,500 1,000 N30 1 mo Ppt-Slow 60 750 0 0 N30 6-12 mos (008) 250 1 mo 0••• •...Satisfactory. 02/15 (009) 100 Cash account 6-12 mos 06/14 Ppt 50 1 mo 05/14 (011) 50 Cash account 1 mo 04/14 Ppt 2,500 1 mo (013) 50 Cash account 1 mo 07/13 Ppt 50 1 mo (015) 250 Cash account 6-12 mos Each experience shown is from a separate supplier.Updated trade experiences replace those previously reported. PAYMENT TRENDS SUPPLIER VERSUS INDUSTRY PAYDEX -> PRIOR 4 QTRS CURRENT 12 MONTH TREND 2013 --- 2014 --- --- --- --- --- --- --- 2015 --- --- --- --- --- SEP DEC MAR JUN JUL AUG SEP OCT. NOV DEC JAN FEB MAR APR MAY JUN Supplier 69 70 71 70 70 74 74 61 74 74 75 75 62 63 72 72 PAYDEX Industry PAYDEX(Based on 12 establishments in SIC 8743) UP QRT 80 80 BO 80 80 80 80 MEDIAN 79 79 79 79 79 79 79 LO QRT 71 70 71 71 71 72 72 PAYDEX scores are updated daily and are based on upto 13 months of trade experiences from the Dun&Bradstreet 1 trade file. All amounts displayed within this report are in local currency. FINANCE 05/11/2015 On 05/11/2015,Alicia Gonzalez,Pres,confirmed company name,address,principals,annual sales and operational information using D&B's web-based update method(iUpdate)at www.dnb.com. PUBLIC FILINGS The following Public Filing data is for information purposes only and is not the official record.Certified copies can only be obtained from the official source. UCC FILINGS Collateral: Equipment and proceeds-Computer equipment and proceeds-Business machinery/equipment Type: Original Sec.party: TYGRIS VENDOR FINANCE,INC.,PARSIPPANY,NJ Debtor: MEDIA RELATIONS GROUP,LLC Filing number: 200901381649 Filed with: SECRETARY OF STATE/UCC DIVISION,TALLAHASSEE,FL Date filed: 10/19/2009 Latest Info Received: 10/28/2009 Collateral: Business machinery/equipment Type: Original Sec.party: ELEMENT FINANCIAL CORP.,HORSHAM,PA Debtor MEDIA RELATIONS GROUP, LLC Filing number. 201309408716 Filed with: SECRETARY OF STATE/UCC DIVISION,TALLAHASSEE, FL Date filed: 07/11/2013 Latest Info Received: 07/24/2013 Collateral: Leased Business machinery/equipment and proceeds Type: Original Sea party: EVERBANK COMMERCIAL FINANCE,INC., PARSIPPANY,NJ Debtor. MEDIA RELATIONS GROUP, LLC Filing number: 201105266220 Filed with: SECRETARY OF STATE/UCC DIVISION,TALLAHASSEE, FL Date flied: 09/07/2011 Latest Info Received: 09/20/2011 The public record items contained in this report may have been paid,terminated,vacated or released prior to the date this report was printed. GOVERNMENT ACTIVITY Activity summary Congressional District: 27 The details provided in the Government Activity section are as reported to Dun&Bradstreet by the federal government and other sources. Copyright 2015 Dun&Bradstreet-Provided under contract for the exclusive use of subscriber 100150009 • AR' & Mt ODOLOGY rr . Project Approach The MRG team understands and believes in the City's mission, vision and values of making the community a world-class city. A key component of this is the constant need to inform and educate the public about construction activities that could impact their quality of life while also educating them on the investment the City is making in its infrastructure. The following plan highlights key strategies that will maximize available resources and provide innovative approaches to extending outreach efforts, while using the experience and skills of our team members to provide the support services the City desires. Communicating project information effectively during all phases of every project is critical. In order to assist the City in achieving this goal, MRG has prepared an outreach approach that is guided by the three project-related information categories the City uses to identify project phases. Design and Pre-Construction Communications — In this phase, the project team (City staff and consultant) will develop a plan tailored to the particular neighborhood or park/facility with how the community will be informed throughout the life of the project. A Public Involvement Plan (PIP) will be drafted immediately after a task order has been awarded and will serve as a living document, available to all interested parties. The MRG p ublic information liaison initially w� ll notify the community of the project with a fact sheet at the beginning of the design phase. It is crucial to not only notify residents of the project, but to define the project to pit � ' them. This will leave little room for miscommunication and give them a full understanding of the project. Some projects have been through several cycles of the design phase over the course of many years, and the scope may have changed. The Palm and Hibiscus Islands Neighborhood Improvements project is one example of such a project. Due to the newly defined scope of this project, it was important to provide current Tim Rose and Pierre de Agostini project elements and features early to set stakeholder (Palm and Hibiscus HOA) expectations. Door-to-door distributions assisted in this process, allowing the public information liaison to meet residents and build a rapport. The distributions also became a very important tool when it was necessary to complete important survey work on this project. Reaching out to residents was required in order to ensure access to each property could be gained. The executive director for this project's neighborhood HOA, Tim Rose, was instrumental in assisting the City in contacting absent owners to complete this task During this phase, it is vitally important to capture all comments, concerns and desires of interested parties that can potentially be worked into the design plans for a project. MRG will collect and record Public Information Outreach Services on Right of Way ancli m R G PIannecPro r"ess Facilities Construction Pro ects (RFQ No 2015 144 YG .3t.. 3 .0 APPROAC - & MET - ODOLOGY south P°Inh Phu""and V IMras�wtwe lmProv nfs Proj•at-8take,Mder Odrbp. all data, making this information a permanent ^:M�' ' .! ,��x ' "-' � .., F °'•'d' r g�#t��n �v�y'#�'jy�F��•« r'Y `xa `! x '.>... "'.,;w record for use during the construction phase. The development of the project database w=, : :" _ begins in this phase, and it is a fluid document, ::ate ...... M..wi ..-- °"' used until the completion of a project. The City faft•bil'szc desires to have a comprehensive database, ®i,limm∎■ -: ". compiled with stakeholder contact information, which is not always readily available. Because ®� . .:• many homeowners associations do not share ®® =IngenE their contact information, it is necessary for - t; those contacts to be obtained through a true .. ..,.a, -",".'.,x. grassroots effort. This can on ly be achieved reaching out to each resident individually. This s �.0 was done on the Parkview Island Neighborhood South Pointe Park Project Database Improvements project and was extremely successful. Additionally, door hangers left at each residence requested that a return call be made to the public information liaison, which offered an opportunity to receive phone numbers and email addresses. When possible, MRG suggests hosting a project kick-off meeting to further introduce the project and gain stakeholder support. Meetings at critical milestones within the project will be held to provide stakeholders with an overview of project status and allow for questions and answers. MRG will provide the necessary collaterals for all public meetings and will use its tried-and-true venue vetting process to coordinate the logistics for each meeting venue. 771111 1 Pro' ct Information— Residents and business owners can be affected at the very onset of a project by various types of construction impacts. MRG, in conjunction with the contractor, will ensure that those most directly impacted will receive timely notifications, early and often. MRG has worked with various contractors on numerous projects, creating and maintaining great working relationships and open lines of communication highly Y A necessary on construction projects. As a part of the City's Public Works public information team, MRG has provided construction advisories in a timely manner, and very often with little advance - � notice. The MRG team realizes this is the nature of the job and is prepared to meet this need in the future. Through the use of door- to-door distributions, email correspondence as well as coordination y with other City departments, staff of elected officials, chambers of - 7 ary ewer roiec commerce and HOA representatives, information can be delivered dviso Distribution at a minimum of a 24 hour notice, if not sooner. In the event there :i Infor tion Outreach er ra < on. a ht o1:,'� an°ate % ej a � � ,, . �„ ,� .� ��,, � � � ;-. - � P a nnecf�ro•res cilitie tr io 'ro ects l✓) 6. 5,1414-Y0)4 %i 3 .0 APPROAC - & MET - ODOLOGY is a need to issue emergency communication, advisories have served very useful and provide stakeholders with important project information as well as a contact number for the liaison assigned to the project. MRG will accompany the contractor to any one-on-one resident or business owner meetings that may be necessary to help mitigate impacts. An example would be coordination with Joe's Stone Crab. MRG accompanied the contractor, David Mancini and Sons, to meet the General Manager to ensure the restaurant was prepared to address any impacts during working hours. MRG will also assist in the coordination of meetings between other state and local agencies, such as utility companies, and the City, as needed. post-Constri,"tio Communications — In this phase, project-close out information is sent to stakeholders informing them that construction has been finalized. Depending on the type of project, the public information liaison may assist the City in planning either a community event to thank %% esidents for their cooperation during the construction period, P 9 p , or if the project was at a park or other facility, a ribbon cutting ceremony. MRG has experience on various types of events that require official protocols be followed as well as community --� gatherings of a less formal nature. From Parkview Island's "4-i; Halloween Block Party to a groundbreaking for Sunset Islands , 3 and 4, MRG has the knowledge and ability to assist the City with any type of event. When closing out a project, MRG provides each client with any requested collaterals and project information gathered during the life of the project. All project se information will be turned over to the City in an official project Groundbreakin• binder for their records. Project Specific Approach The Capital Improvement Office categorizes projects into two types: neighborhood improvements and parks/facilities. While each type requires a slightly different communications approach, many of the same components are included. The City makes it a priority to ensure all citizens and business owners are notified of any upcoming or ongoing improvements prior to their start. Based on the City's request, we are providing a project-specific approach on how our team handles communications for neighborhoods and parks/facilities using examples from projects that our team has worked on, or is currently working on for the City. We also provided general outreach methods that should be used when needed and are applicable to both types of projects. NEIGHBORHOOD IMPROVEMENT PROJECTS Neighborhood improvement projects can include infrastructure and roadway improvements that require significant public outreach and coordination with property owners, current residents and homeowners associations. j !%jam!%j Public Information Outreach?Servic s,on Right Qf VVay xnd - � ! facilities Construction ion Protect R . 2015 144�' P�atlC12C f"`O9i'e55 1= �� t l � � l` � 3 . 0 APPROAC - & MET - ODOLOGY Please see below potential types of improvements: Infrastructure Improvements: • Lining of the sanitary sewer main, including structures and laterals • New water main and electronic water meters • Installation of new storm water drainage system and pump stations • Cleaning and lining existing drainage outfalls • Overhead utility (FPL, ABB and ATT) undergrounding • New conduits, wire and service points for existing street lights Roadway Improvements: • Roadway reconstruction, resurfacing and/or rehabilitation • Concrete valley gutter • Sidewalk extensions • Brick paver speed tables and roundabouts • Pavement markings and signage • Tree planting • Driveway and swale harmonization • Pedestrian/Bicycle improvements MRG's current project, Sunset Islands 3 and 4 Neighborhood ® Improvements, requires outreach to the area's residents and PlarnecProgress property owners as well as the HOA. The first major step is to have a project kick-off meeting where the project team meets Sunset Islands 4 Neighborhood Improvement Project to discuss the project's history and details. At this time, the We eks of May 4 and May 1 ATTN:Current Residents whatsN°.a public information liaison has the opportunity to ask about EIAMIIWMb3andgeph6orbac .. , ��„ �+ ;�! - i. { the community's stance on the improvements and the type of outreach the project team deems necessary for this particular '. au saaraaotlon dSuiwl OrM antl .. _�, � F4. arioua Eullonawalan tln Ciy s rp 41".' project. The communication method used for each project is Schedule p=° ' determined on a case-by-case basis. For Sunset Islands 3 anticipated for completion in •. or wsaneesn eiraunsWioaa �` '` and 4, most communication is disseminated via email blast. Work laaasw from Ba.m.to pm fAor.... - thrwgnFrmf.Exlaidedwakhangana y��, drat .t■titt.en.oaaK...neat� , � ► -�� _ However, in other neighborhoods such as Parkview Island i where HOA participation is not required and residents are beoonwsaaahlly Mc ,. ..,.� ,r;. �� - p p q What toEXD. c1ECTMA less computer savvy, other communication options have to vtial in aasits t �,,,,.71 Communication be implemented, such as door-to-door distributions. proNt Fa mss eAsrmation,pkaaa coraad: Jeans.Gages,public baorrna.n bison P 786.28.8862 E:Igagas®mrgmianti com The next step is to create a project fact sheet. After the fact sheet has been approved by the project team, the public Sunset Islands 3 and 4 information liaison will distribute the fact sheet first to the Eblast Notification HOA(if applicable); in the case of Sunset Islands 3 and 4, President Terry Bienstock, requested the team to distribute to � /% Public Information Outreach Services an,R�ght of'Way rand;:! � � � ��`�lC1r1rt�CPrO ress� �' /iii g Facilities Construction Projects �i2��Nc�. 20 1 5-1 44�'G). 3 . 0 APPROAC & METODOLOGY all residents via email. MRG will also distribute the document door-to-door, taking the opportunity to gather resident and ACTS property owner contact information in order to develop a PlannecProgres project contact database. This database is a living document throughout the life of the project. If they require further "apngR"e nImp,avemenn information, or have any questions, the public information o m liaison will either request that the question is addressed by the project team or set up a subsequent meeting. Based • on each group's preference and the project needs, MRG • EymhkµdY�Je.sh d.ry.+ae �,� � stays in contact with residents on a weekly, semi-weekly or nd,.bc .nmN and v5±..p dp.6 kedq wfee(.uwL.wrwe S 1 •eng+.�t�.dpmod mil brfinia.d M'm@:a115. monthly basis and when major delays or changes occur. .M,• �• °° �-. If road closures are necessary, we recommend using Work Site and Schedule { , , ,.°.. ,warmthe Mier., m., electronic signage at the project's limits two weeks prior to �� R �-�� " .»M.YIM1fmtp aLo eLyS!ANUrad nY1svJ!Yd a,IgMnae Y �kcYVn•xM the qd. construction and/or the closure/traffic pattern change. In pm� �pm,, ,,�d�, - MAP Feria}fium4d edhoncan.60..aryaedKy,Mb.,dw°d .. addition, we notify nearby residents and property owners if "°°"°"' "'' Communication Fa nae.f,RYem.Fl�emmcr Thewacw ewuopeu:uomn+ �e.+.e-.ha.u.i.np..pLYr wia.mrwn.}+�iw the construction impacts will affect them. It is also important S:":=�:°� ' ro:S.uae,.w�rr5�hodM E.jyr..„n{pao�wrn.em to notify the mayor and commissioners by meeting with them person or written notification, depending on the City's preferred method. City staff or the project team contacts South Pointe Pork their office before, during and after the proposed work in Fact Sheet order to keep them advised of the latest developments and potential impacts. Prior to construction, MRG's public information liaison will plan and execute a community public meeting with the assistance of the City's Public Information Officer. The residents and businesses impacted would be invited along with city staff from all departments involved. The design-builder or contractor also participates in order to define and explain the project to the community impacted. At this time, the community members have the opportunity to voice concerns and questions.These comments may be addressed at the meeting or as a follow-up after the meeting if the answer is not available at that time. In addition, MRG continues to complete the day-to-day tasks needed for the job as well as wrap-up tasks when the project is nearing completion. PARK AND FACILITIES PROJECTS Parks and facilities construction projects require a slightly different approach. MRG's recent South Pointe Park Landscape Rehabilitation project included the removal of existing sod and soil, installation of new sod and soil, rehabilitating other landscape materials, improving underground drainage, replacing certain sections of sidewalks and pathways and expanding the off-leash dog area. For this particular project, MRG developed a fact sheet prior to construction and distributed the document door-to-door to the entire area South of 5 Street and via email blast. The e-blast was sent to the stakeholder database that MRG created with information obtained during the distribution and provided by the CIP Office. Public information Outreach Services on Right of Way and, ' , j/! j%% P a nneciProg ress 58 Facilities Construction Projects iRPQ Flo. 20]5-1 4 YOB %jam . , A ' • ` • ._ . & METHODOLOGY . „I- ___Auk.milli Constant communication with neighborhood HOAs is very ��RENO important. In the case of South Pointe Park, the HOA was ;:*ItARV VATED OPEN 0 TO PUBiiG) the South of Fifth Neighborhood Association (SOFNA). PENDING FINAL t- Construction updates and advisories are sent out on an ', NSPEG"°" , p as-needed basis via email to keep citizens and businesses `NEXT WORK ,`' ZOO •',,:'„ / , informed of the process and upcoming impacts. Project 5 P p 9 p Project F�N,►�woR,� � materials also include the benefits of the new facilities, �° ZONES alternate facilities to be used during construction and the projected completion date of the project. For South Pointe Park, email distribution was used because the residents responded positively to this type of communication. However, , ill , , , MRG strives to make sure that the correct communication i method is used for each neighborhood. ` If public parking will be impacted, prior coordination needs to s done with the City's Parking Department, and No Parking" signs need to be in place at least 40 hours prior. If construction POINTE PARK vehicles must be parked on the road in front of the facility, MRG also contacts area businesses to alert them of the tentative dates and times construction will occur and to determine if they have any specific needs, particularly in terms of parking and access. Additional details will be coordinated with the contractor to ensure that businesses will not be affected during that time. Also, as required by the City, there is a sign in the park explaining the project. When working at a facility or park, coordination with the Parks a -% " and Recreation Department as well as other organizations and l 14, individuals such as Graham Winick, City of Miami Beach Film f and Event Production Manager, is a must. Planning ahead `- ' ! for upcoming events or permits granted to film crews and photographers for the use of these facilities and parks are a priority. We always work to accommodate them when possible. '- When these requests cannot be accommodated, the correct unset Islands 3 and 4 '' individuals in the City leadership roles must be notified. The Groundbreaking public information liaison needs to always stay informed of any City Manager Jimmy Morales local and City sponsored events. General Communication Plan Each project, regardless of the scope and budget, requires certain components to comply with established standards. Among these components are pre-construction and construction field visits, developing Public Involvement Plans (PIP), coordinating public meetings and stakeholder one-on-one meetings, producing and distributing collateral materials, maintaining a project web „_ / / iii Pla ro ress Public Information Outreach Services an Right of Way and , " facilities Construction P'roiects.(RFC No 2015-144-YG) %% �% ° 9 j- / /ii%% - ,� ice„��i�,� �%%%�� ■ r , e � `t��.i & M ODOLOGY , ' . , . ,_,, ,, ,. , ,, , , PlomecProgress page, developing and maintaining a project specific contact database and resident issues log. The lead public information liaison is responsible for producing these components, and the project manager will be responsible for the Quality Assurance/Quality Control (QA/QC) process. If selected by the City, the MRG team believes the first order of business would be to meet with Ms. Firtel and Mrs. Fontani to assess the CIP Office's main goals during the next two years, revisit the public outreach methods currently in use and determine if there are any untapped resources they would like Parkview Island Neighborhood Improvement Project us to begin using. We have suggested several methods that . " . have been very successful, but it is important to realize every °,eporedby '.......,uw:U.... situation is different and often requires a modified approach. We would follow the same process for any other department using our services, including the Public Works Department which the MRG team is also currently working with. The Parkvew fsfand number one priority for any construction project is to keep Public Involvement Plan(PIP) impacted stakeholders informed and engaged, especially.if there are delays, complications or emergencies. All materals will be produced in English and Spanish, unless otherwise specified by the City. We will follow the City's guidelines of breaking down project information, including pre-construction communication, ongoing project information and post-construction communication. For pre- construction communication, the MRG team will explain how impacts during construction can be mitigated, the benefits of the project and alternative routes available, if applicable, to area. residents and businesses. During the lifetime of the project, the MRG team would also keep a runnng issues log of all resident inquiries, the actions taken and the outcomes. For post-construction communication, the MRG team will summarize all outreach efforts conducted and shared with the community. We would also check in with the community to ensure the improvements are satisfactory and post-construction activities, like clean up and or any restoration needed has been completed. EleLtediwppui w Office n —The City's mayor and six commissioners will be notified in advance of each construction project and briefed about the areas that will be affected. Through our current work on the FDOT District Six Intergovernmental Affairs and Community Liaison contract and through the FDOT District Six Design Project along Alton Road from South of 43 Street to East of Allison Road, the MRG team has already had the opportunity to coordinate and lead briefings with various members of the Miami-Dade County Metropolitan Planning Organization (MPO), including commissioners and other representatives from the City of Miami Beach as well as Miami-Dade County Commissioner Bruno Barreiro, who represents District 5, and Sally Heyman, who represents District 4. Additionally, the City's elected and appoinTte:;:ffici:,1,:i,;:ef,,,fa,,,mi:,!Iliar i with the MRG team due Public Information Outreach Services on Right of lay and ! % �% piar a pro ress 60 Facilities Construction Pro acts RFO ( a. 201 1 YG 9 iummENT - 3 . 0 APPROAC - & MET - ODOLOGY to our current public services contract with the City. Our team has the opportunity to interact with them �U�yio 3 and provide them with talking points as well as other project information as needed at the following events: • Parkview Island Neighborhood Improvement Project Public Meeting and end of Construction Block Party • Palm and Hibiscus Neighborhood Improvement Project Design Public Meeting • Sunset Islands 3 and 4 Neighborhood Improvement Project Pre-Construction Public Meeting and Ground Breaking Ceremony • FDOT MPO Board Member Briefings Sunset Islands 3 and Groundbreaking Property Owners/Renters—As previously mentioned, many of Miami Beach's citizens are very active and vocal in the community and in their respective homeowner association groups.As a result, all residents and property owners will be notified of upcoming and ongoing construction projects that impact them. The City has an extensive neighborhood association list that will be used by our team, and MRG has contact lists that we will continue to expand with the property managers of many condominiums and presidents of neighborhood associations throughout the City to explain the construction process and schedule. Building and maintaining trusted relationships with residents is of the utmost importance. We will work diligently to keep open lines of communication between the City and its customers. It is our goal to ensure that residents know they can call us anytime with questions. Fliers and newsletters will also be placed in mail rooms and on notification boards (when approved by the property manager). Door hangers will also be placed on homes in the targeted areas. By building on already established relationships with these condominium communities and associations, we can also request they include construction notices and information in their email blasts and newsletters. MRG will continue to build on existing relationships with the City's Community Resource Office to ensure key stakeholders are contacted as part of our outreach efforts. IarJCwwu 1:2uWuie e$ — It is important to contact businesses early in the process if access to properties will be limited. We often need to gather information from them, such as delivery times, traffic patterns, customer patterns, etc. We will also use fliers to inform business owners as well as allow them to share information with customers and employees. These fliers will include a map showing alternate routes to the area (if affected by construction), the project schedule, contact information and other important project information. Festivals and ether high imnact event —There is increased pedestrian and vehicular traffic during many of the City's festivals and events that take place each year, including the Boat Show, Gay Pride Week, Art Basel, Miami Beach Urban Week, the South Beach Food and Wine Festival j Public information tion Outreach'Services an Right of Way and % ! r - ,, neck' g aa�litio4 an�strooti<an:f',rc�eats RfQ r�r 2015-1444G) ; �, % //ii%%/ Plan o res � 3 , 0 APPROAC - & MET - ODOLOGY and Art Deco Weekend. If existing construction activities are expected to impact any of these projects, MRG will reach out to those groups and event organizers well in advance to communicate approved construction details and schedules. While doing so, MRG will coordinate with the event organizers in order to facilitate the coordination, setup and cleanup. MRG will also coordinate in advance with the appropriate City staff to ensure that when construction activities are suspended or restricted due to high impact events, the project team is well aware. tlectronic updates— Electronic mail messages (or JP D ` E "e-blasts") are low-cost communication tools that are easily •rogre - established and effectively notify stakeholders on the latest project updates. They allow information from a trusted Weeks ofMarceParkLarch302ingRehabilitationlmprovements source, in this case the City of Miami Beach, to be sent Weeks of March 23 and March 30,2015 a, „ mil,-.E` quickly. We will use the City's existing construction update *s m email blast and weekly construction report to disseminate WorkZoneandIasks information. The MRG team will also post updates on the ' r � Miami Beach Planned Progress project page, coordinate '� live traffic alerts with GIS and work with the City's • ' L, Communications Department to update the Twitter feed and e3,,,:1111, pia • ` , „ � official Facebook page when needed. For example, during k, p a ,� FDOT's 2014 Put it Down Campaign, MRG and its campaign PROJECT MAP partners distributed more than 1.9 million eblasts throughout w► a,.,., a,.,,.- ,_„4,::a Communication the life of the campaign. Fa man:.amWOn.phero..'eva4. Available Resources —As we have demonstrated throughout r. ..n.«...r -.r:>4r.r>;a...w.►..,.w.....�,sr.r:.a..r,...�+......r.�.,-+r this approach, our team has developed an extensive toolbox of successful techniques. In addition, we are aware that the South Pointe Park `City of Miami Beach also has many tools to effectively inform Planned Progress Update their residents of projects throughout the City. These tools include: • City website with live Traffic/Construction Alerts (www.miamibeachfl.gov) • Mobile phone app • Municipal television - City of Miami Beach (MBTV 77) • Planned Progress Website (www.mbplannedprogress.com) • Social Media (www.facebook.com/cityofmiamibeach, twitter.com/miamibeachnews and live video streaming via Periscope) Additionally, we believe the City's current practice of installing Planned Progress signs in the areas under construction or slated to be under construction is a great way to show residents, business owners and tourists the City's continued dedication to improving Miami Beach and creating a world- class city. Public Information Outreach Services can Right of Way and Planned Pro ress Facilities Construction Projects'(RFQ No, 20151 4 .-YG) g { -0- mow.. wv APPROAC - & M - ODOLOGY When necessary, our team will provide support to CIP Public Information Officers and City Communications Director Nannette Rodriguez and her staff, to notify the local media of major construction delays, project schedules, maintenance-of-traffic plans, business access and communication channels for questions and concerns. MRG will also work with Sustainability and Outreach Coordinator Lynn Bernstein to coordinate with other construction projects ongoing within the City. We will also provide support contacting and writing articles for neighborhood-centric newspapers such as The Miami Herald Neighbors, online Miami Beach sections and Miami Beach News. The MRG team will continue to address the following critical requirements, as has been proven: • An understanding of City policies and procedures • A proven track r eco rd of representing the City in the areas designated in the scope • A strong record of accomplishment on similar projects, and the understanding of every project discipline from design through construction • Development of public involvement strategies for multiple City projects including overall messaging and educating the public • Establish relationships with community and government leaders, business organizations and other key stakeholders throughout project limits and the City • Provide all the technical skills and services necessary to meet virtually any public information or public involvement requirement as quickly as possible • An understanding of work previously performed in the area, including other construction segments within the City • An unmatched level of experience on construction projects throughout the City and South Florida • An understanding of the procedures of the CIP Office and other City departments, and the need for continued coordination throughout the life of each project • The provision of qualified personnel in sufficient numbers to simultaneously conduct first-rate public relations and public involvement services for this project • Experienced staff with a thorough understanding of the City that will serve as resource that no other proposer possesses • A commitment to utilizing lessons learned from current projects on future projects Construction Project Methods MRG makes sure that each project is carried out with the utmost organization and precision. During this important transition period, it is vital that a project be managed under close scrutiny and care. MRG strives to include the public in all decision-making processes during this time, ensuring that concerns and questions are addressed prior to the project progressing to the final construction phase. One of the main goals for MRG at this phase is to work closely with the engineering consultant to identify impacted stakeholders and address issues so that they do not become costly construction delays as the project moves forward. We coordinate a series of public meetings as specific milestones of the design phase are completed in order to gain a thorough understanding of the community. Public Information Outreach Services on Right of Way and Pt ec�ro Ce55 Facilities Construe on Pro ets RFC) No 201,5-144-Y0 g1,�.�$¢��-� 3 . 0 APPROAC - & MET - ODOLOGY As previously mentioned, we also arrange and attend . elected official briefings to ensure that those in office j are aware of the most recent and important information regarding a project, as well as to obtain their feedback. MRG often coordinates and staffs formal team presentations to concerned homeowners associations as well. In addition, we prepare a final record of team commitments prior to the construction phase in order to ensure that all questions and concerns have been addressed before the project moves forward. At this juncture, the design team hands the project over to the • - .- 7/Alton Ro3/1 Presentation construction team, providing a complete account of the to City Commission - • - -OAs project to date. The MRG team ensures that all dock!'"3111ilrc are executed in an organized, structured and efficient manner, similar to the procedures employed during independent design and construction phases. We work closely with the project team as well as affected stakeholders to establish a strong consensus. It is vital to coordinate with local elected and appointed officials to make sure that the correct information is disseminated throughout impacted communities and that stakeholders are given ample opportunity to voice any questions or concerns. Particularly, in a design-build, it is important to highlight the project schedule and keep the community ahead of any major benchmarks or activities. Using public meetings and workshops as a forum, MRG works closely with those affected to make sure the public is aware of developing design plans, construction activities and other landmark occurrences. MRG works with the project team as the design-build -- project moves forward, paving the way for progress. y °� Often, design-builds require additional outreach and one-on-one meetings to keep the project on schedule � , � j; due to limited outreach that was done P rior to the contractor being awarded the project. There are also methods and materials the contractor bids that must be „ 4 explained to the community once accepted by the City % °' and its project manager., During either type of project, design-bid-build or design- - an' build, the MRG staff understands the importance Design-Build) Pub of being accessible to residents, businesses and stakeholders. It must be communicated early in the life of the project that the communication channels are two-way, always open and easily accessible. Building transparency within the community creates trust, encourages dialogue and provides an atmosphere where stakeholders can take pride and ownership in the project benefitting their community. Public Information Outreach Services on Right of WoY Way and / �/ pia nnecckro res (RFQ Construction Projects RFQ No. 2015-i 44 YG - �' g , . . , omits AP ' L•' - & MET - ODOLOGY , , ,, .. .‘ Cost-effective Methods One of the benefits of working with an established team of communication professionals is knowing you will receive a high level of expertise and commitment to excellence. The MRG team builds on that by being open to change, understanding the evolving needs of the community and meeting the challenges that arise with each new opportunity to promote a client. We are always thinking of innovative and cost-effective ways to inform the public. MRG has provided many out-of-the-box activities that are also cost effective and have identified several to be used during the City's communications phases: Pre-Construction /�%- Virtual Meetings Many property owners reside in ,% . the City on a part-time basis and don't have the FC7flfi '.. -' option of attending a public meeting in person. ""` lor�da Department of However, technology allows them to participate Transportation via the Internet. MRG has been very successful in ,� � y hosting meetings in the form of a webinar on behalf "Ilium /Lunt 9 of public agencies, such as FDOT. These meetings n made available in real time Five-Year Tentative can be recorded and ade through live stream or online link. MRG uses tools, Mork Progras- such as GoToWebinar, to provide remote attendees hi r r,4,-,---,,4,-,---,,14,1",,41", 'T ' ,; with an interactive experience that allows them to participate in the meeting from anywhere in FDOT Work Program Pubh the world. For example, at the public hearing for GoToWebinar p P 9 FDOT's Five-Year Work Program, MRG used GoToMeeting to show the presentation remotely and allow attendees to interact with the presenters. All meetings can be maintained on the CIP Planned Progress website for future viewing during a time convenient for stakeholders. Feedback gathered from virtual participants can be sent via email to the public information liaison for recording and then shared with CIP for review and response. "'-° � ! Project Information �� Drive-Thru Meetings: All outreach efforts must include t --- r i ce_ }}� . community meetings that engage the general public. �4 -, I4 ; However, we know that the traditional meeting is not , �; ' ` � always the best method for engaging the community. '- - 1 MRG has used a variety of techniques for public - meetings, and has implemented a new style of meeting i ' - -- - -- .- called "Drive-Thru Meetings". This activity affords the opportunity of getting the message to stakeholders b � � pp Y 9 9 g by setting up in the parking lot of a local store or shopping FDOT District •ne center to distribute project fliers, fact sheets and Drive-Thru Meeting notifications. Public Information Outreach Services on Right of Way and ! !�%% �i lame g Facilities Construction Projects.RFQ No 2+r 15=144-YG i--=-;, ,:;-= ,i P C 1"o 1" SS L 3 . 0 APPROAC - & METHODOLOGY With the many shopping centers and grocery stores within the City frequented by residents living within the project areas, this would be a unique and cost-effective way of spreading the word and gaining feedback about projects. MRG has had great success in the past with these types of meetings for FDOT and are confident that they would be useful for the right type of community and situation in Miami Beach. Digital Messaging As the City's customers continue to rely more and more on electronic notifications, MRG recommends the continued use of its current mobile applications to allow them to stay updated on citywide construction projects and traffic alerts. f !- - ' p �,� _ M iBEACH � � BEACH = PARKING Post-Construction Surveys: Providing stakeholders with a post-construction survey would assist the City greatly in gauging which outreach efforts used during construction worked, and how others could be improved in the future. The purpose of these surveys is to determine if the residents and business owners are satisfied with their experience and determine if anything else could have been done to prevent issues or dissatisfaction. The surveys can be sent electronically to members of the project database and respondents could choose to remain anonymous to encourage honest feedback. Quality Assurance and Quality Control (QA/QC) Process MRG's goals for project quality control are to provide our clients with documents that are complete, orderly and correct. Generating high-quality products is vital to our continued professional viability and success. It is of utmost importance to maintain and execute an internal quality management process for all of our clients that ensures products are accurate and delivered in a timely manner. MRG has worked with the CIP staff, hand-in-hand, to create project collaterals that have been used by all public information firms contracted by the City. Therefore, MRG knows the preferences and requirements of the City, and has the experience to not only provide quality work, but also to exceed the standards of the City staff when developing new collaterals. All work products and documents created by our team go through an extensive Quality Assurance/ Quality Control (QA/QC) process to ensure that client satisfaction and appropriate project completion are provided on all contracts. MRG is often recognized for producing work with a high level of QA/ QC because of the extensive nature of our internal process. Public Information Outreach Services on Right of Way and% signt'leCPl'og1" 'Ss Facilities Construction Protects KO No. 2015-144-YGJ% 1 au w . o 3 . 0 APPROAC - & ODOLOG wtirn The team's goals for project quality are to provide our clients with documents that: • Are clear and concise, and represent the client well • Are appropriate for the intended purpose, audience and are in compliance with the Scope of Services • Are compliant with he City's requirements and standard practice • Communicate the message and project information clearly Examples of those documents include the following: • Invitation letters • Media advertisements • Fact sheets r ; • Public Involvement Plans • Signage • Public meeting materials ,,. ; • Project newsletters • Public involvement binders ja • Website materials • Manuals • Bilingual or trilingual versions of materials • Social media messages In order to achieve these Quality Control (QC) goals, employees and management are trained and committed to providing quality professional services to our clients consistently through the implementation of our QA/QC Plan. We believe quality is achieved through: • Management and staff commitment to excellence • Strong policy on quality workmanship and error prevention • Experienced staff that meets regularly to share best practices on all executed projects and deliverables • Proper planning, execution and review of work • Allocation of time to check work and perform quality control reviews • Quality Assurance audits by MRG principals • Checklists and timelines for deliverables that allow for multiple reviews Public Information Outreach Services on Right of Way and Plan 'ro res Facilities Construction Pro ects RFQ No 2015 144 YG i . fBEA 3 . 0 APPROAC - & MET - ODOLOGY Quality Control (QC) Quality Control refers to those actions, procedures and methods that should be routinely employed at the production and administrative levels under the jurisdiction of the project manager to produce the desired result of quality professional services. Quality Assurance (QA1 Quality Assurance refers to those actions, procedures and methods to be employed at management levels to observe and assure that prudent quality control procedures are in place and are being carried out. The Quality Assurance Auditor is a principal of MRG. Project Quality Control Plan (PQCP) The Project Quality Control Plan defines and outlines specific actions and procedures to be used to achieve the project goal of quality professional services. This plan also delineates who will be responsible for those actions and when they should occur. Quality Control Management Staff Responsible Professional (RP) The Responsible Professionals are the additional public information officers or the creator of the document who is assigned primary technical responsibility for the production of a specific work element or task. duality uontroi Manager(QCM' The Quality Control Manager is the public information officer, or project team leader, responsible for the overall administration, management and production coordination of all documents. Quality '- urance Auditor(QA) The Quality Assurance Auditor has primary management responsibility for overseeing the Quality Control company compliance to the MRG QC policy Manager (QCM) and adherence to the PQCP. The QA Auditor is responsible for ensuring the completeness of the technical reviews and will certify that each Quality Control Review has been performed in Responsible accordance with the procedures specified in the Professional (RP) PQCP. )Pr. Quality Assurance Quality Assurance Auditor (QA) Before a document is delivered to the client, a Quality Assurance review will be completed by an MRG principal to determine whether Public Information Outreach Services on Right of Way and s Fatalities Construction Protects (RFQ No. 20l 144 YG ii i%° +tlC1F'C�PI'Ol��`�55 i viii/ %!/% �//j/ 3 . 0 APPROAC - & MET - ODOLOGY the required QC procedures have been followed. After reviewing the document and ensuring the document meets MRG's high standards, the document is delivered to the client. The QAAuditor also confirms all of the client's edits are incorporated during the review process. Management Plan Throughout each step of the project, the MRG team will be in constant coordination with the City to ensure that all responsibilities are carried out in compliance with the specified scope. This includes overseeing the planning, task assignment, quality control and staffing requirements needed to execute a successful project. The MRG team is committed to providing the highest level of professionals to fulfill duties and represent the City of Miami Beach in the community. The staff assigned to this contract will provide project updates to the CIP Public Information Specialists, Ms. Firtel and Mrs. Fontani, and other designated personnel to inform them of all progress made by team members. This shall include written reports, charts and any other appropriate materials. Additionally, our team will provide all necessary information to be included on the City's website regarding construction projects. Having experience utilizing the City's chosen document control software, eBuilder, and working weekly to store information on the Planned Progress website, MRG is capable of uploading information quickly and efficiently so that residents and visitors to the City's website are made aware of all important events and any upcoming project activities that may cause impacts. If desired, MRG is able to provide 30-day and 60-day look-ahead reports in order to prepare for critical upcoming items and tasks along with budgets to date. This has proven to be a useful tool for many clients who find that such a system keeps the entire team uniformly on course and on schedule to reach a successful end result. It is our mission to serve as an extension of staff to the agencies that hire us. MRG is committed to seeking ways to improve the process, save money and better inform the public in the City of Miami Beach. s;a v vlslon - f ....�...s..- ,✓..,iii ,/,.i y i-:�/ --%i..i ,- ,,i' / ri .- ...... .� � �«.,tea...s. .�..,..�_.., ...<:�c.:.suz ✓ - � -�/./lrG� ./i�.�f0�-?U�"' ROW Bayshore 81)-Sunset Islands 3&4 Neighborhood Improvements /�j�/i %tiiiiiii i�i�ii�ii aiiiiiiiii�yii/ i i �x fIK ...... �� a- Sltil R 'iwt�s..!. s 44.;--oX 44V- - FY!1420 W 222 Sweatt Dow,IkabrIpmg r0 1S+NBoiiii0611* 44#001140.01. 0.4.1.4minnei4sevr sa r. t Pleate do not reply to 11is NMi ✓ � = ..,.....- 1 nwK.fi,/Miltlga>e�MPEaMIfMetk zz 'Nw.Y.wwew.wrur eBuilder Upload Confirmation Planned Progress Website Upload 111Pr 111. Public Information Outreach Services on Right of Way and, %iii i 'l a nreciProc ryes 9 facilities Construction Proiects (RFC)No. 2015-144-YG r ATTACHMENT D Insurance A OP ID: CAM '4C,..°R° CERTIFICATE OF LIABILITY INSURANCE DATE 10/26/DD/YYYY) 10/26/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Phone: 305-238-1000 CONTACT Morris&Reynolds Inc. F 305 255 9643 PHONE FAX Fax: - - 14821 South Dixie Highway (A/C,No,Ext): I (A/C,No): Miami,FL 33176 E-MAIL ADDRESS: PRODUCER MEDIARE CUSTOMER ID#: INSURER(S)AFFORDING COVERAGE NAIC# INSURED Media Relations Group, LLC INSURER A:Hartford Casualty Ins.Co. 29424 Mr.Oscar Gonzalez INSURER B:Comp Options Insurance Co. 10834 18001 Old Cutler Road,Ste 459 INSURER C:AXIS Insurance Company 37272 Miami, FL 33157 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR l TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY X 21 SBMTO8261 DV 04/23/2015 04/23/2016 DAMAGE TO RENTED 300,000 PREMISES(Ea occurrence) $ CLAIMS-MADE X OCCUR MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE _ $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000 PRO- POLICY ECT LOC Emp Ben. $ 5,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED AUTOS BODILY INJURY(Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE HIRED AUTOS (Per accident) NON-OWNED AUTOS $ $ UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE $ A X 21 SBMTO8261 DV 04/23/2015 04/23/2016 - DEDUCTIBLE $ X RETENTION $ 10000 _ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY _ TORY LIMITS ER B ANY PROPRIETOR/PARTNER/EXECUTIVE Y/" WC810003384009 03/26/2015 03/26/2016 E.L.EACH ACCIDENT $ 500,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 500,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 500,000 C Professional Liab. 'MCN000213241501 04/23/2015 04/23/2016 Occurrenc 1,000,000 Aggregate 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Consultants: Public Information Outreach Services on Right of Way and Facilities Construction Projects, Pursuant to RFQ 2015-144-YG Certificate Holder is included as Additional Insured with respects to General Liability when required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. The City of Miami Beach, FL c/o Insurance Tracking Services, Inc AUTHORIZED REPRESENTATIVE PO Box 20270 [Long Beach,CA 90801 ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25(2009/09) The ACORD name and logo are registered marks of ACORD MEDIARE PAGE 2 NOTEPAD INSURED'S NAME Media Relations Group, LLC OP ID: CAM DATE 10/26/15 A 30 Day Notice of cancellation applies (10 for Non pay_ when required by written contract. r Ac c® CERTIFICATE DATE(MINDD/YYY1t) FICATE OF LIABILITY INSURANCE 10i<26r2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ias) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER mtirAcrRidc Garcia-Cartaya Carlos Luis State Farm PHaNE 305-663-2300 FAX 305-6631921 INC.Me.ENO: (A/C,Not State Fa nn 6001 SW 40TH ST :Rick Garcia_Cartaya.r6t�vwstatefarm.com al, Miami, FL 33155 INSURER(S)AFFORDING COVERAGE NAIC X stsuRER A:State Farm Mutual Automobile Insurance Company 25178 INSURED MEDIA RELATIONS GROUP LLC POURER B: 18001 OLD CUTLER RD STE 459 INSURER C: PALMETTO BAY, FL 33157-6437 ROMER D: INSURER E: . F: _ COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY EFF POUCY EXP I TYPE OF INSURANCE f4SD MVO POLICY NUMBER (MWOO/YYYY) IMWDDIYYYY11 LETS COMWERCIAL GENERAL LIABILITY I EACH OCCURRENCE $ CLAIMS-MADE OCCUR 1 DAMAGE TO RENTED {PREMISES(Ea occurrence) $ I MED EXP(Any one person) $ PERSONAL&ADV INJURY $ - GEN1 AGGREGATE LIMIT APPLIES PER: ; GENERAL AGGREGATE $ POLICY �a LOC } j "( PRODUCTS-COMP/OP AGG $ ITTHER: f , I $ AUTOMOBILE UABtUTY Y ' 159 2726-D15-59U ' 10/15/2016 4/15/2016 COMBINED SINGLE LIMIT $ ANY AUTO 4286-E28-59B { 611112015 11/28/2015 BODILY INJURY(Per person) $ 1,000,000 ALL OWNED SCHEDULED AUTOS _ AUTOS ? { BODILY INJURY(Per accident) $ 1,000,000 HIRED AUTOS - NON-OWNED PROPERTY DAMAGE $ 1,000,000 (Per accident) t ' I $ UMBRELLA LIAB _ I OCCUR 'EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE , DED I I RETENTIONS $ WORKERS COMPENSATION MID EMPLOYERS'LIABILITY Y/N I I PER _ _ER ANY PROPRIETOR/PARTNER/EXECUTIVE i EL EACH ACCIDENT $ CFFIC.ERRAEMBER EXCLUDED? NIA I i (Mandatory in NH) EL.DISEASE-EA EMPLOYEE $ V rrs�s�.d� � �esa�e under DESCRIPTION OF OPERATIONS below f E.L.DISEASE-POLICY LIMIT $ 1 I 0ESCRR+710N OF OPERATIONS I LOCATIONS i VEHICLES(ACORD 101,Additlonai Rensanm Schedule,may be allached V more space Is:squired) 159 2726-015-59U-2010 CHEVROLET C1500 PICKUP 3GCRCSE06AG245760 C69 4286-E28-598-2009 CHEVROLET SUBURBAN SPORT WG 1GNFC26059R232064 CERTIFICATE HOLDER CANCELLATION The City of Miami Beach, Florida SAD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE C/O Insurance Tracking Services, Inc.(ITS) THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P.O.Box 20270 ACCORDANCE WITH THE POLICY--- SIONS- Long Beach, CA 90801 fir AUTHORIZED REPRESENTATIVE I ©1988- .'--ACORD CORPORATION.All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks •, ACORD 1001486 132849.9 02-04-2014