2015-29229 Reso RESOLUTION NO. 2015-29229
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA AUTHORIZING THE MIAMI-DADE
COUNTY CANVASSING BOARD FOR THE MARCH 15, 2016
PRESIDENTIAL PREFERENCE PRIMARY ELECTION TO SERVE AS
THE CANVASSING BOARD FOR THE CITY OF MIAMI BEACH'S
SPECIAL ELECTION TO BE HELD ON MARCH 15, 2016.
WHEREAS, on March 15, 2016, Miami-Dade County will be conducting the Presidential
Preference Primary Election, at which time the City of Miami Beach has authorized the holding
of a Special Election relating to proposed referendums; and
WHEREAS Miami-Dade County is charged with the full responsibility of conducting the
subject Election, except for accepting the Miami-Dade County's Certificate of Election Results
concerning the City of Miami Beach's Special Election, which duty is within the Miami Beach
City Commission's purview; and
WHEREAS, the Miami-Dade County Canvassing Board for the County's March 15,
2016 Election is charged with the statutory responsibilities relating to the conduct the subject
election and is hereby further authorized to act consistent with said responsibilities as the
Canvassing Board for the City of Miami Beach's March 15, 2016 Special Election.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, that the Miami-Dade County Canvassing
Board for the March 15, 2016 Presidential Preference Primary Election is hereby authorized to
act as the Canvassing Board for the City of Miami Beach's March 15, 2016 Special Election.
PASSED and ADOPTED this 9th day of December 2015.
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T:\AGENDA\2015\December\ELECTIONS\Canvassing Board Resolution.docx
APPROVED AS TO
FORM & LANGUAGE _
&FO EXECUTION
(1- z5 -
City Attomey Date
ESTIMATE
Piggyback with Presidential Preference Primary Election - March 15, 2016
Rafael E. Granado, City Clerk Estimate N°: MB-PB-PPP-2016
City of Miami Beach Estimate Date: September 29,2016
1700 Convention Center Drive,#200
Miami Beach, FL 33139
Registered Voters: 50,248 Early Voting Days: 14
Precincts: 24 Early Voting Sites: 20
Polling Places: 24
Permanent Absentee Ballots: 6,688
Personnel $ -
Salaries&Fringe Benefits,Overtime,Poll Workers
Polling Places -
Security,Polling Place Rentals
Supplies and Services
Absentee Ballots Set Up
Trucks and Vehicles
Truck Rentals,GSA Vehicles
• Printing-and Advertising 25,124.00
Absentee,Early Voting&Precinct Ballots
Postage -
Absentee Ballots Sent and Business Reply -
Ballot Creation 2,410.00
In-House&Outside Contractual Services,Translations-Based on one question
Administrative Overhead 2,753.40
Indirect Costs,Logic&Accuracy,Post-Election Audits
*TOTAL $ 30,287.40
* Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)/race(s)
creates an additional ballot page, the cost will be adjusted accordingly.
For more information,you may contact:
Patricia Prochnicki
Deputy SOE Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami,Florida 33172
Office:305-499-8568 E-mail:bproch @miamidade.gov
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the Miami-Dade County canvassing board for the March 15, 2016 Presidential
Preference Primary Election to serve as the canvassing board for the City of Miami Beach's Special
Election to be held on March 15, 2016.
Key Intended Outcome Supported:
Increase community satisfaction with City government.
Item Summary/Recommendation:
During the December 9, 2015 City Commission meeting, the members of the City.Commission will
consider calling a Special Election to be held on Tuesday, March 15, 2016, in conjunction with the
Presidential Preference Primary Election. Pursuant to Florida Statutes, an election canvassing board is
charged with responsibilities relating to the conduct of elections. The attached Resolution has been
prepared for the purpose of formally authorizing the Miami-Dade County Canvassing Board to serve as
the Canvassing Board for the City of Miami Beach's March 15, 2016 Special Election, if one is called,
which would be held in conjunction with the Presidential Preference Primary Election.
If a March 15, 2016 Special Election is called, the Administration recommends that the Mayor and City
Commission authorize the Miami-Dade County Canvassing Board to serve as the Canvassing Board for
the City of Miami Beach's March 15, 2016 Special Election.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 Estimated $30,287.40 — March 15, 2016 Special 011-9322-000312
---- Election—Cost from County.
.!3 2
Approximately $45,000.00 in legally mandated 011-9322-000312
advertisements, required by the Florida Statutes and
the City Code.
()BPI Total $75,278.40
City Clerk's Office Legislative Tracking:
Rafael E. Granado, City Clerk
Sign-Offs:
City Clerk City Attorney City Manager
REG `,= RJA N/A
T:\AGENDA\2S •ecember\ELECTIONS\Canvassing Board S mmary.doc
AGENDA ITEM R7L
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OFFICE OF THE CITY CLERK
RAFAEL E. GRANADO, CITY CLERK COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City Commission
CC: Jimmy L. Morales, City Manager
FROM: Raul J. Aguila, City AttorneX
o �
Rafael E. Granado, City Clerk
DATE: December 9, 2015
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA AUTHORIZING THE MIAMI-DADE COUNTY
CANVASSING BOARD FOR THE MARCH 15, 2016 PRESIDENTIAL
PREFERENCE PRIMARY ELECTION TO SERVE AS THE CANVASSING
BOARD FOR THE CITY OF MIAMI BEACH'S SPECIAL ELECTION TO BE
HELD ON MARCH 15, 2016.
RECOMMENDATION
Approve a resolution authorizing the Miami-Dade County Canvassing Board for the March
15, 2016 Presidential Preference Primary Election to serve as the Canvassing Board for the
City if Miami Beach's Special Election to be held on March 15, 2016, if such an election is
called.
ANALYSIS
During the December 9, 2015 City Commission meeting, the members of the City
Commission will consider calling a Special Election to be held on Tuesday, March 15, 2016,
in conjunction with the Presidential Preference Primary Election'. Pursuant to Florida
Statutes, an election canvassing board is charged with responsibilities relating to the conduct
of elections. The attached Resolution has thus been prepared for the purpose of formally
authorizing the Miami-Dade County Canvassing Board to serve as the Canvassing Board for
1The City Commission approved the following Resolution on September 2, 2015:
• Referendum Re: Use of Rent Payments Received by City from Convention Center Hotel
Lease. (Note that placement of this ballot question on the March 15, 2016 Special Election
is contingent on the approval of the placement of the Lease of City Property for
Convention Center Hotel referendum on the March 15, 2016 ballot.)
The City Commission will consider the following two (2) Resolutions on December 9, 2015:
• Referendum Re: Approval of City's Lease of City Property for Convention Center Hotel;
and
• Referendum Re: Approval of City's Lease of City Property for Sabrina Cohen Wellness
Center Project.
the City of Miami Beach's March 15, 2016 Special Election, if one is called, which would be
held in conjunction with the Presidential Preference Primary Election.
FINANCIAL IMPACT
The Miami-Dade County Elections Department has provided an estimate of $30,287.40 for a
March 15, 2015 Special Election, which includes canvassing costs. (See attached DOE
Estimate.) Additionally, the City will incur approximately $45,000 in legally mandated
advertisements, required by the Florida Statutes and the City Code, to notice this Special
Election.
CONCLUSION
If a March 15, 2016 Special Election is called, the Administration recommends that the Mayor
and City Commission authorize the Miami-Dade County Canvassing Board to serve as the
Canvassing Board for the City of Miami Beach's March 15, 2016 Special Election.
T:WGENDA\2015\December\ELECTIONS\Canvassing Board Memorandum.docx