2015-29230 Reso RESOLUTION NO. 2015-29230
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA RECOGNIZING AND
APPROVING EARLY VOTING FOR THE MARCH 15, 2016 CITY OF
MIAMI BEACH SPECIAL ELECTION.
WHEREAS, the City of Miami Beach has scheduled a Special Election to be held on
Tuesday, March 15, 2016 in conjunction with the Presidential Preference Primary Election for
the purpose of presenting to the City's electorate ballot questions; and
WHEREAS, the City Commission hereby recognizes and approves early voting for the
March 15, 2016 City of Miami Beach Special Elections; and
WHEREAS, in recognition of the 2013 statutory amendments to Florida Statute Section
101.657(1)(d) governing "Early Voting," the City Commission hereby acknowledges that each
County's Supervisor of Elections is required to provide for early voting to begin on the 10th day
before an election that contains State or Federal races and end on the 3rd day before the
election; and providing early voting for no less than 8 hours and no more than 12 hours per day
at each site during the applicable period; in addition, early voting may be offered at the
discretion of the Supervisor of Elections on the 15th, 14th, 1 3th, 12th, 11th, or 2"d day before an
election that contains State or Federal races for at least 8 hours per day, but not more than 12
hours per day; and
WHEREAS, Florida's Election Code states that municipalities may provide early voting
only in municipal elections that are not held in conjunction with County or State elections,
therefore the County will be responsible for conducting early voting activities related to the City's
March 15, 2016 Special Election; and
WHEREAS, the Miami-Dade County Supervisor of Elections has tentatively designated
the.following early voting schedule for the March 15, 2016 City Special Election, and has
tentatively designated the Miami Beach Regional Library, 227 22nd Street and the North Shore
Branch Library, Program Room, 7501 Collins Avenue, as the early voting locations within the
City of Miami Beach:
WEEK 1:
DATE TIME
Monday, February 29, 2016 To Be Determined by Supervisor of Elections
Tuesday, March 1, 2016 To Be Determined by Supervisor of Elections
Wednesday, March 2, 2016 To Be Determined by Supervisor of Elections
Thursday, March 3, 2016 To Be Determined by Supervisor of Elections
Friday, March 4, 2016 To Be Determined by Supervisor of Elections
Saturday, March 5, 2016 To Be Determined by Supervisor of Elections
Sunday, March 6, 2016 To Be Determined by Supervisor of Elections
WEEK 2:
DATE TIME
Monday, March 7, 2016 To Be Determined by Supervisor of Elections
Tuesday, March 8, 2016 To Be Determined by Supervisor of Elections
Wednesday, March 9, 2016 To Be Determined by Supervisor of Elections
Thursday, March 10, 2016 To Be Determined by Supervisor of Elections
Friday, March 11, 2016 To Be Determined by Supervisor of Elections
Saturday, March 12, 2016 To Be Determined by Supervisor of Elections
Sunday, March 13, 2016 To Be Determined by Supervisor of Elections
WHEREAS, the Miami-Dade County Elections Department has provided the City Clerk
with an estimate of $30,287.40 for the City's March 15, 2016 Special Election, which includes
the costs of 14 early voting days (See Department of Election Estimate of cost); and
WHEREAS, upon receipt from the Miami-Dade County Elections Department of the final
early voting schedule and locations for the anticipated March 15, 2016 Special Election, the City
Clerk will report this information to the Mayor and Commissioners via Letter to Commission
(LTC), and will further post the information on the City's website.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby recognize and approve early voting for the March 15, 2016 City of Miami
Beach Special Election, said early voting to be conducted in accordance with the provisions of
this Resolution.
PASSED and ADOPTED this 9th day December 2015.
Ai7
.v.......
8 ,4./'1 4 -vin l : or
3N '•'. •.0`
A
7
TTEST: ---q
INCORP ORATED:
iti 1-- It I ...*-i '
. r
Ra .el E. Gr.nado, City Clerk "% H 26
hh...ves..r%`
T:\AGENDA\2015\December\ELECTIONS\Early Voting Resolutions RESOLUTION.docx
APPROVED AS TO
FORM & LANGUAGE.
&FOR EXECUTION
, ,,A, 0_,,' (- i( 1 2515
- ..._.
City Attorney Date
•
ESTIMATE
Piggyback with Presidential Preference Primary Election - March 15, 2016
Rafael E. Granado, City Clerk Estimate N°: MB-PB-PPP-2016
City of Miami Beach Estimate Date: September 29,2016
1700 Convention Center Drive,#200
Miami Beach, FL 33139
Registered Voters: 50,248 Early Voting Days: 14
Precincts: 24 Early Voting Sites: 20
Polling Places: 24
Permanent Absentee Ballots: 6,688
Personnel $ -
Salaries&Fringe Benefits,Overtime,Poll Workers
Polling Places -
Security,Polling Place Rentals
Supplies and Services -
Absentee Ballots Set Up
Trucks and Vehicles -
Truck Rentals,GSA Vehicles
°Printing and Advertising
25,124.00
Absentee,Early Voting&Precinct Ballots
Postage -
Absentee Ballots Sent and Business Reply -
Ballot Creation 2,410.00
In-House&Outside Contractual Services, Translations-Based on one question
Administrative Overhead 2,753.40
Indirect Costs,Logic&Accuracy,Post-Election Audits
*TOTAL $ 30,287.40
* Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)/race(s)
creates an additional ballot page, the cost will be adjusted accordingly.
For more information,you may contact:
Patricia Prochnicki
Deputy SOE Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami,Florida 33172
Office:305-499-8568 E-mail: bproch @miamidade.gov
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Recognizing and Approving Early Voting For The March 15, 2016City Of Miami Beach
Special Election.
Key Intended Outcome Supported: •
N/A
Item Summary/Recommendation:
During the December 9, 2015 City Commission meeting, the members of the City Commission will
consider calling a Special Election to be held on Tuesday, March 15, 2016, in conjunction with the
Presidential Preference Primary Election.Section 101.657(1)(d)of the Florida Statutes(the"Early Voting"
Statute), requires that each County's Supervisor of Elections commence early voting on the 10th day
before an election that contains State or Federal races and end on the 3rd day before the election;
providing early voting for no less than 8 hours and no more than 12 hours per day at each site during the
applicable period. In addition,early voting may be offered at the discretion of the Supervisor of Elections
_
on the 15th 14th, 13th, 12tH, 11th, or 2�d day before an election that contains State or Federal races for at
least 8 hours per day, but not more than 12 hours per day.
Inasmuch as Florida's Election Code states that municipalities may provide early voting only in municipal
elections that are not held in conjunction with County or State elections,if the City Commission approves
a Special Election on March 15, 2016, the County will be responsible for conducting the related early
voting activities.Accordingly,the Miami-Dade County Supervisor of Elections has tentatively designated
February 29—March 13,2016 as the early voting dates,and has tentatively designated the Miami Beach
Regional Library, 227 22nd Street, and the North Shore Branch Library, Program Room, 7501 Collins
Avenue, as the early voting locations within the City of Miami Beach:
Upon receipt from the Miami-Dade County Elections Department of the final early voting schedule and
locations for the anticipated March 15,2016 Special Election,the City Clerk will report this information to
the Mayor and Commissioners via Letter to Commission(LTC), and will further post the information on
the City's website.
If a March 15, 2016 Special Election is called, it is recommended that the Mayor and City Commission
recognize and approve early voting for the March 15, 2016 City of Miami Beach Special Election, said
early voting to be conducted in accordance with the provisions of the attached Resolution and Section
101.657, Florida Statutes.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 Estimated $30,110.30 — March 15, 2016Special 011-9322-000312
41)).- Election—Cost from County.
// 2 Approximately $45,000 in legally mandated 011-9322-000312
advertisements, required by the Florida Statutes
and the City Code.
OBPI Total $75,110.30
City Clerk's Office Legislative Tracking:
Rafael E. Granado, City Clerk
Sign-Offs:
C. erk City Attorney City Manager
REG RJA (%`� N/A
T:\AGENDA =•15\Dece er\ELECTIONS\Early Voting Ite Summary.doc
AGENDA ITEM R%-/A 4
vor MIAAMBEACH DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Mem ers of th City Commission
FROM: Raul J. Aguila, City Attorne ��
g y tar
Rafael E. Granado, City Clerk
CC: Jimmy L. Morales, City Manager
DATE: December 9, 2015
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA RECOGNIZING AND APPROVING EARLY VOTING FOR
THE MARCH 15, 2016 CITY OF MIAMI BEACH SPECIAL ELECTION.
RECOMMENDATION
Approve a resolution recognizing and approving early voting, contingent upon the City of Miami
Beach calling for a Special Election to be held on Tuesday, March 15, 2016, in conjunction with the
Presidential Preference Primary Election.
ANALYSIS
During the December 9, 2015 City Commission meeting, the members of the City Commission will
consider calling a Special Election to be held on Tuesday, March 15, 2016, in conjunction with the
Presidential Preference Primary Election.' Section 101.657(1)(d) of the Florida Statutes (the "Early
Voting" Statute), requires that each County's Supervisor of Elections commence early voting on the
10th day before an election that contains State or Federal races and end on the 3rd day before the
election; providing early voting for no less than 8 hours and no more than 12 hours per day at each
site during the applicable period. In addition, early voting may be offered at the discretion of the
Supervisor of Elections on the 15th, 14th, 13th, 12th, 11th, or 2nd day before an election that contains
State or Federal races for at least 8 hours per day, but not more than 12 hours per day.
Inasmuch as Florida's Election Code states that municipalities may provide early voting only in
municipal elections that are not held in conjunction with County or State elections, if the City
Commission approves a Special Election on March 15, 2016, the County will be responsible for
conducting the related early voting activities. Accordingly, the Miami-Dade County Supervisor of
The City Commission approved the following Resolution on September 2, 2015:
• Referendum Re: Use of Rent Payments Received by City from Convention Center Hotel Lease. (Note
that placement of this ballot question on the March 15, 2016 Special Election is contingent on the
approval of the placement of the Lease of City Property for Convention Center Hotel referendum on
the March 15, 2016 ballot.)
The City Commission will consider the following two (2) Resolutions on December 9, 2015:
• Referendum Re: Approval of City's Lease of City Property for Convention Center Hotel; and
• Referendum Re: Approval of City's Lease of City Property for Sabrina Cohen Wellness Center Project.
Elections has tentatively designated the following early voting schedule for the March 15, 2016 City
Special Election, and has tentatively designated the Miami Beach Regional Library, 227 22"d Street
and the North Shore Branch Library, Program Room, 7501 Collins Avenue, as the early voting
locations within the City of Miami Beach:
WEEK 1:
DATE TIME
Monday, February 29, 2016 To Be Determined by Supervisor of Elections
Tuesday, March 1, 2016 To Be Determined by Supervisor of Elections
Wednesday, March 2, 2016 To Be Determined by Supervisor of Elections
Thursday, March 3, 2016 To Be Determined by Supervisor of Elections
Friday, March 4, 2016 To Be Determined by Supervisor of Elections
Saturday, March 5, 2016 To Be Determined by Supervisor of Elections
Sunday, March 6, 2016 To Be Determined by Supervisor of Elections
WEEK 2:
DATE TIME
Monday, March 7, 2016 To Be Determined by Supervisor of Elections
Tuesday, March 8, 2016 To Be Determined by Supervisor of Elections
Wednesday, March 9, 2016 To Be Determined by Supervisor of Elections
Thursday, March 10, 2016 To Be Determined by Supervisor of Elections
Friday, March 11, 2016 To Be Determined by Supervisor of Elections
Saturday, March 12, 2016 To Be Determined by Supervisor of Elections
Sunday, March 13, 2016 To Be Determined by Supervisor of Elections
Upon receipt from the Miami-Dade County Elections Department of the final early voting schedule
and locations for the anticipated March 15, 2016 Special Election, the City Clerk will report this
information to the Mayor and Commissioners via Letter to Commission (LTC), and will further post
the information on the City's website.
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the City Clerk with an estimate of
$30,287.40 for the March 15, 2016 Special Election, which includes the costs of 14 early voting
days. (See Department of Election Estimate.) Additionally, the City will incur approximately $45,000
in legally mandated advertisements, required by the Florida Statutes and the City Code, to notice
this Special Election.
CONCLUSION
If a March 15, 2016 Special Election is called, it is recommends that the Mayor and City
Commission recognize and approve early voting for the March 15, 2016 City of Miami Beach
Special Election, said early voting to be conducted in accordance with the provisions of the
attached Resolution and Section 101.657, Florida Statutes.
Attachment
RJL/REG
T:WGENDA12015\December\ELECTIONS\Early Voting Resolutions MEMORANDUM.docx