2015-29231 Reso RESOLUTION NO. 2015-29231
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
FUNDING AND AN EXPENDITURE IN AN AMOUNT NOT TO
EXCEED $25,000 FOR THE PUBLIC PURPOSE OF
INFORMING AND EDUCATING THE VOTERS OF THE CITY OF
MIAMI BEACH REGARDING THE BALLOT QUESTIONS IN
THE CITY'S SPECIAL ELECTION ON MARCH 15, 2016, WHICH
WILL BE HELD IN CONJUNCTION WITH THE PRESIDENTIAL
PREFERENCE PRIMARY ELECTION, IN ORDER TO ACHIEVE
A MORE INFORMED ELECTORATE VOTE.
WHEREAS, the voters of the City of Miami Beach may be presented with three (3) City
ballot questions in the City's Special Election on March 15, 2016, which will be held in
conjunction with the Presidential Preference Primary Election; and
WHEREAS, the three (3) City ballot questions are referendums regarding the Use of
Rent Payments Received by City from Convention Center Hotel Lease; Approval of City's Lease
of City Property for Convention Center Hotel; and Approval of City's Lease of City Property for
Sabrina Cohen Wellness Center Project - all of which issues affect and involve the interests of
the City of Miami Beach and its citizens; and
WHEREAS, the Miami Beach City Commission believes that educating the voters on
these matters is in the public interest and serves a public purpose; and
WHEREAS, in an effort to explain and educate the voters on each of these questions
through various methods that may include video presentation on the City's cable channel, a
voter's guide, and other means, the Administration is requesting approval to spend up to
$25,000.00 in budgeted amounts for video production, printing, graphics, translation services,
layout, mailing, advertising, postage and other miscellaneous costs as needed; and
WHEREAS, these expenditures will further serve the public purpose given the City's
reasonable expectation that these efforts at explaining the ballot questions and educating the
voters thereon will result in a more informed electorate vote, benefiting the public good.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein state the public purpose of explaining to and educating the City's voters on
the three (3) City Special Election ballot questions that will appear on the March 15, 2016
Presidential Preference Primary Election, and thus approve the expenditure of budgeted funds
up to $25,000.00 in furtherance of the aforementioned public policy, which is intended, • benefit
the public good and serve a public purpose.
PASSED and ADOPTED this 9th day of December 2015.
ATTEST: el%4
N?..••'' '' .O ),PHILIP LE ri''YOR
/2 1.4,1 A. �".'; r APPROVED AS TO E
*
FAEL E. GRANADO, CITY''t L "— ATED FORM &LANGUAGE
&FOR EXE LITTON
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City Attorney Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving funding and an expenditure in an amount not to exceed $25,000, for the public purpose of
informing and educating the voters regarding the ballot questions on the City's March 15, 2016 Special Election, which
will be held in conjunction with the Presidential Preference Primary Election, in order to achieve a more informed
electorate vote.
Key Intended Outcome Supported:
Increase community satisfaction with City government.
Item Summary/Recommendation:
The voters of the City of Miami Beach may be presented with three (3) Special Election City ballot questions on the March
15, 2016 Presidential Preference Primary Election. The subject of the City ballot questions are:
1. Referendum Re: Use of Rent Payments Received by City from Convention Center Hotel Lease;
2. Referendum Re: Approval of City's Lease of City Property for Convention Center Hotel; and
3. Referendum Re: Approval of City's Lease of City Property for Sabrina Cohen Wellness Center Project.
The City Administration believes that educating the voters on these matters is in the public interest and serves a public
purpose. In an effort to explain and educate the voters on each of these questions, the Administration will be preparing
public education information through various methods, which may include video presentation on the City's cable channel, a
voter's guide and other means. As the MB magazine does not publish in February 2016 (scheduled publications are
January, April, July and October), the Administration is seeking funding in an amount not to exceed $25,000, to produce a
direct mailer and video, including printing, graphics, translation services, layout, mailing, postage and other miscellaneous
costs as needed to disseminate the information.
This expenditure will serve the public purpose given the City's reasonable expectation that these efforts at explaining the
ballot questions and educating the voters will result in a more informed electorate vote, benefiting the public good.
The Administration recommends that the Mayor and City Commission adopt the Resolution approving funding and an
expenditure in an amount not to exceed $25,000 for the public purpose of informing and educating the voters of the City of
Miami Beach regarding the City's Special Election ballot questions on the March 15, 2016 Presidential Preference Primary
Election in order to achieve a more informed electorate vote.
Advisory Board Recommendation:
N/A
Financial Infor ion:
Source of Amount Account
Funds: 1 Not to exceed $25,000 011-9322-000312
BPI ' Total Not to exceed $25,000
Financial Impact Summary: See above.
City Clerk's Office Legislative Tracking:
Office of the City Clerk
Sign-Offs:
D artment Directors . 4. 1 Assistant City Manager City Mana•er
WM) REG NR 1���g JLM
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MIAMIBEACH AG E ®AiTEM R7N
DATE
- -t
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COM SION MEMORANDUM
TO: Mayor Philip Levine and Members of t 'e City Co fission
,/
FROM: Jimmy L. Morales, City Manager '-
DATE: December 9, 2015 ��
SUBJECT: A RESOLUTION OF THE MAYOR! AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPRO 'NG FUNDING AND AN EXPENDITURE IN AN
AMOUNT NOT TO EXCEED $25,000 FOR THE PUBLIC PURPOSE OF INFORMING
AND EDUCATING THE VOTERS OF THE CITY OF MIAMI BEACH REGARDING
THE BALLOT QUESTIONS IN THE CITY'S SPECIAL ELECTION ON MARCH 15,
2016, WHICH WILL BE HELD IN CONJUNCTION WITH THE PRESIDENTIAL
PREFERENCE PRIMARY ELECTION, IN ORDER TO ACHIEVE A MORE
INFORMED ELECTORATE VOTE.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The voters of the City of Miami Beach may be presented with three (3) City Special Election
ballot questions on the March 15, 2016 Presidential Preference Primary Election. The subject
of the City ballot questions are:
1. Referendum Re: Use of Rent Payments Received by City from Convention Center Hotel
Lease;
2. Referendum Re: Approval of City's Lease of City Property for Convention Center Hotel; and
3. Referendum Re: Approval of City's Lease of City Property for Sabrina Cohen Wellness
Center Project.
The City Administration believes that educating the voters on these matters is in the public
interest and serves a public purpose. In an effort to explain and educate the voters on each of
these questions, the Administration will be preparing public education information through
various methods, which may include video presentation on the City's cable channel, a voter's
guide and other means. As the MB magazine does not publish in February 2016 (scheduled
publications are January, April, July and October), the Administration is seeking funding in an
amount not to exceed $25,0001, to produce a direct mailer2 and video, including printing,
1 Eight (8) page voter's guide estimate:
Printing 8 page voter's guide: $ 7,500.00
Postage for 31,430 addresses: $ 8,000.00
Processing of 35,000 voter's guides: $ 2,500.00
Translation $ 1,500.00
List of registered voters households $ 50.00
Video production and miscellaneous costs $ 5,000.00
Total $24,550.00
Rounded up to the nearest thousand $25,000.00
2 As of November 12, 2015, there were 31,430 registered voter households in the City of Miami
Beach.
Voter Education Ballot Questions
December 9, 2015 City Commission Meeting
Page 2 of 2
graphics, translation services, layout, mailing, postage and other miscellaneous costs as
needed to disseminate the information.
This expenditure will serve the public purpose given the City's reasonable expectation that
these efforts at explaining the ballot questions and educating the voters will result in a more
informed electorate vote, benefiting the public good.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Resolution
approving funding and an expenditure in an amount not to exceed $25,000 for the public
purpose of informing and educating the voters of the City of Miami Beach regarding the City
Special Election ballot questions on the March 15, 2016 Presidential Preference Primary
Election i order to achieve a more informed electorate vote.
as Oki!4 ,
JLM/R op iN
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