2015-29209 Reso RESOLUTION NO.; 2015-29209
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR QUALIFICATIONS NO. 2015-160-YG FOR
CONSTRUCTABILITY, COST, AND VALUE ENGINEERING REVIEW
SERVICES, AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH U.S. COST, INC. D/B/A RIB U.S. COST, KEITH &
SCHNARS, P.A., AND HAKS ENGINEERS, ARCHITECTS AND LAND
SURVEYORS, P.C., AND, SHOULD THE ADMINISTRATION BE UNABLE TO
NEGOTIATE AN AGREEMENT WITH ANY OF THE RECOMMENDED FIRMS,
THE ADMINISTRATION IS AUTHORIZED TO NEGOTIATE WITH OTHER
RANKED FIRMS IN ORDER OF RANK; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT, UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, Request for Qualifications No. 2015-160-KB (the "RFQ") was issued on
May 8, 2015, with an opening date of August 25, 2015; and
WHEREAS, a voluntary pre-proposal meeting was held on May 20, 2015; and
WHEREAS, the City received a total of five (5) proposals; and
WHEREAS, on August 27, 2015, the City Manager, via Letter to Commission (LTC) No.
340-2015, appointed an Evaluation Committee (the "Committee") consisting of the following
individuals:
• Carla Dixon, Capital Projects Coordinator, Office of Capital Improvement Projects, City
of Miami Beach
• Eugene Egemba, Civil Engineer III, Department of Public Works, City of Miami Beach
• Ahmad Lee Khamsi, Venetian Island Home Owners Association Board Member and
Resident
• Diego Lopez Medina, Capital Projects Coordinator, Office of Capital Improvement
Projects, City of Miami Beach
• Ron Starkman, South of Fifth Neighborhood Association (SOFNA) Board Member, and
Resident
The City Manager also considered the following individuals as alternates:
• Jose Rivas, Civil Engineer III, Department of Public Works, City of Miami Beach
• Jose Velez, Capital Projects Coordinator, Office of Capital Improvement Projects, City of
Miami Beach; and
WHEREAS, the Committee convened on October 21, 2015 to consider the proposals
received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, references, and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: U.S. Cost, Inc. D/B/A RIB U.S.
Cost, Keith & Schnars, P.A., and Haks Engineers, Architects and Land Surveyors, P.C.; and
WHEREAS, after reviewing all the submissions and the results of the evaluation
process, the City Manager recommends that the Mayor and City Commission authorize the
Administration to enter into enter into negotiations with U.S. Cost, Inc. D/B/A RIB U.S. Cost,
Keith & Schnars, P.A., and Haks Engineers, Architects and Land Surveyors, P.C., and, should
the negotiations fail, the City Manager recommends that the Administration is authorized to
negotiate with other ranked firms in order of rank.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications No. 2015-160-YG for Constructability, Cost,
and Value Engineering Review Services, authorize the Administration to enter into negotiations
with U.S. Cost, Inc. D/B/A RIB U.S. Cost, Keith & Schnars, P.A., and Haks Engineers,
Architects and Land Surveyors, P.C., and should the Administration be unable to negotiate an
agreement with any of the recommended firms, the Administration is authorized to negotiate
with other ranked firms in order of rank; and further authorizing the Mayor and City Clerk to
execute an agreement, upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this q day of l
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UUMMISSION I I EM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF
FIRMS, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-160-YG FOR
CONSTRUCTABILITY, COST,AND VALUE ENGINEERING REVIEW SERVICES,AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH U.S. COST, INC. D/B/A RIB U.S. COST,
KEITH&SCHNARS,P.A.,AND HAKS ENGINEERS,ARCHITECTS AND'LAND SURVEYORS,P.C.;AND
SHOULD THE ADMINISTRATION BE UNABLE TO NEGOTIATE AN AGREEMENT WITH ANY OF THE
RECOMMENDED FIRMS,AUTHORIZING THE ADMINISTRATION NEGOTIATE WITH OTHER RANKED
FIRMS IN ORDER OF RANK; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
Key Intended Outcome Supported:
Build and Maintain Priority Infrastructure with Full Accountability.
Supporting Data (Surveys, Environmental Scan,etc: N/A
Item Summary/Recommendation:
The Administration issued Request for Qualifications(RFQ)No.2015-160-YG for Constructability,Cost,And
Value Engineering Review Services. On May 6, 2015,the City Commission approved to issue the Request
for Qualifications (RFQ) No. 2015-160-YG for Constructability, Cost, and Value Engineering Review
Services. On May 8,2015,the RFQ was issued.A voluntary pre-proposal conference to provide information
to the proposers submitting a response was held on May 20,2015. RFQ responses were due and received
on August 25, 2015. The City received a total of five (5) proposals. The City received proposals from the
following firms: Haks, Keith & Schnars, P.A., PMA Consultants, LLC, Triangle Associates, Inc., and U.S.
Cost, Inc. d/b/a RIB U.S. Cost.
The Evaluation Committee appointed by the City Manager convened on October 21, 2015 to consider
proposals received.The Committee was provided an overview of the project, information relative to the City's
Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services, references,and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ.
After reviewing all the submissions and the results of the evaluation process,the City Manager recommends
that the Mayor and City Commission authorize the Administration to enter into enter into negotiations with
U.S. Cost, Inc. D/B/A Rib U.S. Cost, Keith & Schnars, P.A., and Haks Engineers, Architects and Land
Surveyors, P.C., should the administration be unable to negotiate an agreement with any of the
recommended firms, the administration is authorized to negotiate with other ranked firms.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source Amount Account
•
of 1 The cost of the related services, determined upon successful
Funds: negotiations, are subject to funds availability approved through the
City's budgeting process.
2
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, David Martinez
Sign-Offs: ► ,I
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AGENDA ITEM C 7�
MIAMI DATE /c9,-q ��
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSIO , MEMORANDUM
TO: Mayor Philip Levine and Members of t /e City Corn ■-sion
FROM: Jimmy L. Morales, City Manager \I
DATE: December 9, 2015
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPT!' G THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-160-YG FOR
CONSTRUCTABILITY, COST, AND VALUE ENGINEERING REVIEW SERVICES,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH
U.S. COST, INC. D/B/A RIB U.S. COST, KEITH & SCHNARS, P.A., AND HAKS
ENGINEERS, ARCHITECTS AND LAND SURVEYORS, P.C.; AND SHOULD THE
ADMINISTRATION BE UNABLE TO NEGOTIATE AN AGREEMENT WITH ANY
OF THE RECOMMENDED FIRMS, AUTHORIZING THE ADMINISTRATION
NEGOTIATE WITH OTHER RANKED FIRMS; AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT, UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Build and Maintain Priority Infrastructure with Full Accountability.
FUNDING
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process for specific projects.
BACKGROUND
The City's Capital Improvement Program has grown from approximately $400 million to over
$1.8 billion. The active projects are valued at approximately $500 million. Quality
improvement opportunities can be found by having the ability to identify constructability issues
and minimize unforeseen conditions which will mitigate the attendant impact on project costs
and schedules.
The City recognizes the value of pursuing a two-pronged approach to implement more
rigorous quality control initiatives utilizing dedicated in-house resources, as well as outside
expertise from construction industry professionals that would be pre-selected as a result of the
Request for Qualifications (RFQ) selection process.
The Right of Way (ROW) portion of the program has been subdivided into several
neighborhood projects located throughout the City that are in various stages of design, bid,
and construction. The probable cost estimates and construction drawings are developed by
Request For Qualifications (RFQ) No. 2015-160-YG, For Constructability, Cost, and Value Engineering Review
Services
December 9th, 2015
Page 2
the design consultants during the design phase of the work and reviewed by the stakeholder
City Departments prior to the issuance of the Invitation to Bid, (ITB).
The proposed quality control enhancements would utilize construction industry professionals,
as needed, during various phases of a project to provide construction cost estimates;
constructability reviews; identify value engineering alternatives; review pricing on bid
submittals and provide overall input on construction quality control issues. This involvement of
independent industry professionals during the design process to properly address the
residents' needs, review alternate construction means and methods, establish quality
assurance/quality control procedures, provide comprehensive peer review of construction
documents to identify design deficiencies, identify potential value engineering alternatives and
establish accurate project timelines, will allow the City to more precisely identify capital budget
requirements. Accurately identifying the monetary requirements for construction allows the
City to forecast the monies required prior to issuance of any necessary construction bonds
and/or capital budget requirements.
RFQ PROCESS
On May 6, 2015, the City Commission approved to issue the Request for Qualifications (RFQ)
No. 2015-160-YG for Constructability, Cost, and Value Engineering Review Services. On May
8, 2015, the RFQ was issued. A voluntary pre-proposal conference to provide information to
the proposers submitting a response was held on May 20, 2015. RFQ responses were due
and received on August 25, 2015. The City received a total of five (5) proposals. The City
received proposals from the following firms: Haks, Keith & Schnars, P.A., PMA Consultants,
LLC, Triangle Associates, Inc., and U.S. Cost, Inc. d/b/a RIB U.S. Cost.
On August 27, 2015, the City Manager, via Letter to Commission (LTC) No. 340-2015,
appointed an Evaluation Committee (the "Committee"), consisting of the following individuals:
• Carla Dixon, Capital Projects Coordinator, Office of Capital Improvement Projects
• Eugene Egemba, Civil Engineer III, Department of Public Works
• Ahmad Lee Khamsi, Venetian Island Home Owners Association Board Member and
Resident
• Diego Lopez Medina, Capital Projects Coordinator, Office of Capital Improvement Projects
• Ron Starkman, South of Fifth Neighborhood Association (SOFNA) Board Member, and
Resident
The City Manager also considered the following individuals as alternates:
• Jose Rivas, Civil Engineer III, Department of Public Works
• Jose Velez, Capital Projects Coordinator, Office of Capital Improvement Projects
The Committee convened on October 21, 2015 to consider proposals received. The
Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services, references, and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFQ. The evaluation process resulted in the ranking of proposers as
indicated in the table below.
Request For Qualifications (RFQ) No. 2015-160-YG, For Constructability, Cost, and Value Engineering Review
Services
December 9th, 2015
Page 3
RFQ No 20157160-YG FOR•
'.°'CONSTRUCTABILITY;
COST,AND VALUE . Diego LOW
, ENGINEERING REVIEW Carla Eugene Ahmed Lee Lopez Ron AGGREGATE
'. SERVICES . Dixon Ranking Egemba Ranking Khamsi Ranking Medina Ranking Starkman Ranking OT TALS Rank
Haks 70 3 70 3 70 3 60 5 70 3 17 3
Keith&Schnars,P.A. 81 1 80 2 80 2 80 2 90 1 8 2
PMA Consultants,LLC 59 5 65 4 60 4 72 4 65 4 21 4
Triangle Associates,Inc. 62 4 60 5 60 4 75 3 55 5 21 4
U.S.Cost,Inc.d/b/a RIB
U.S.Cost 80 2 85 1 85 1 93 1 85 2 7 1
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission authorize the Administration to enter into
enter into negotiations with U.S. Cost, Inc. D/B/A Rib U.S. Cost, Keith & Schnars, P.A., and
Haks Engineers, Architects and Land Surveyors, P.C., should the administration be unable to
negotiate an agreement with any of the recommended firms, the administration.is authorized
to negotiate with other ranked firms.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the resolution
accepting the recommendation of the City Manager pertaining to the ranking of proposals,
pursuant to Request for Qualifications No. 2015-160-YG (the RFQ), For Constructability, Cost,
and Value Engineering Review Services.
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