2015-29217 Reso RESOLUTION NO. 2015-29217
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER TO REJECT ALL PROPOSALS RECEIVED
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-206-
KB, FOR ROOFING CONSULTING SERVICES, AND AUTHORIZING THE
CITY ADMINISTRATION TO ISSUE A NEW RFQ FOR ROOFING
CONSULTING SERVICES FOLLOWING AN INDUSTRY REVIEW
MEETING.
WHEREAS, Request for Qualifications No. 2015-206-KB (the RFQ) was issued on
was issued on August 13, 2014, with a bid opening date of October 8, 2014; and
WHEREAS, the RFQ resulted in the receipt of eight (8) responses from REI
Engineers, ECS Florida, Inc., PSI, Inc., Atlantic & Caribbean Roofing Consulting, LLC, BTA,
Inc., WJE, Inc., Nova Engineering & Environmental, and BECI, Inc.; and
WHEREAS, the RFQ required for the Proposed Project Manager to be licensed by
the Florida Department of Business and Professional Regulation as a Standard Roof
Inspector and by the Roof Consultants Institute as a Registered Roof Consultant (RRC),
and also required that the Proposed Roof Inspectors be licensed by the Florida Department
of Business and Professional Regulation as a Standard Roof Inspector and by the Roof
Consultant Institute as a Registered Roof Observer (RRO) or Registered Roof Consultant
(RRC)from RCI Inc.; and
WHEREAS, a voluntary pre-proposal conference to provide information to the
proposers submitting a response was held on July 17, 2015, at which time none of the
prospective proposers advised of any issue with respect to their ability to meet the minimum
requirements; and
WHEREAS, upon receipt and review of the proposals received, the Administration
has determined that all proposals received failed to comply with the minimum requirements
for licensure by the State of Florida and certification by the Roofing Consultant Institute, and
all proposals were therefore deemed non-responsive; and
WHEREAS, after considering and reviewing staff's recommendation, the City
Manager recommends that the Mayor and City Commission of the City of Miami Beach,
Florida approve the Resolution rejecting all proposals pursuant to Request for Qualifications
No. 2015-206-KB for the Roofing Consulting Services; and further authorize the
Administration to issue a new RFQ following an industry review meeting to consider the
input of the industry on the requirements of the RFQ.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approve and accept the recommendation of the City Manager to reject all bids
received pursuant to Request for Qualifications No. 2015-206-KB, for Roofing Consulting
Services, and further authorize the City Administration to issue a new RFQ for roofing
consulting services following an industry review meeting.
PASSED AND ADOPTED this 9 dayi4 f £ C4(2O1 5.
ATTEST:
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Ali 1, - / / -
Ra;.el E. Granado, Cit Clerk Philip Lune .'ay o 4'
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City Attorney ( p Date
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COMMISSION I I EM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO REJECT ALL PROPOSALS RECEIVED,
PURSUANT TO PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) No. 2015-206-KB, ROOFING
CONSULTING SERVICES, AND TO ISSUE A SUBSEQUENT RFQ FOLLOWING AN INDUSTRY REVIEW
MEETING.
Key Intended Outcome Supported:
Ensure expenditure trends are sustainable over the long term.
Supporting Data (Surveys, Environmental Scan,etc: N/A
Item Summary/Recommendation:
Roofing consulting services are essential to the Administration's ability to establish a roof system evaluation
program, capital planning and preventative maintenance services. The Administration desires to seek
proposals from qualified vendors to assist Property Management staff in evaluating the condition of roofs at
various municipal facilities, as well as assist in the development of competitive specifications, bid review,
project management and warranty tracking of major roof repairs or replacement projects.
RFQ No. 2014-206-KB, was issued on August 13, 2014, with a bid opening date of October 8, 2014. Four
(4) addenda were issued. The Procurement Department issued bid notices to 144 firms utilizing the
www.PublicPurchase.com. Fifty-seven (57) prospective bidders accessed the advertised solicitation. The
RFQ required for the Proposed Project Manager to be licensed by the Florida Department of Business and
Professional Regulation as a Standard Roof Inspector and by the Roof Consultants Institute as a Registered
Roof Consultant (RRC). Additionally, the Proposed Roof Inspectors were required to be licensed by the
Florida Department of Business and Professional Regulation as a Standard Roof Inspector and by the Roof
Consultant Institute as a Registered Roof Observer(RRO)or Registered Roof Consultant(RRC)from RCI
Inc.
The RFQ resulted in the receipt of eight (8) responses from REI Engineers, ECS Florida, Inc., PSI, Inc.,
Atlantic&Caribbean Roofing Consulting, LLC, BTA, Inc.,WJE, Inc., Nova Engineering&Environmental,and
BECI, Inc. A voluntary pre-proposal conference to provide information to the proposers submitting a
response was held on July 17,2015, at which time none of the prospective proposers instructed they would
not be able to meet the minimum requirement. Upon receipt and review of the proposals received, the
Administration has determined that all proposals received failed to comply with the minimum requirement for
licensure by the State of Florida and certification by the Roofing Consultant Institute as mentioned above.
Therefore, proposals have been deemed non-responsive.
Once proposals have been rejected and the Cone of Silence has been lifted,staff will work with the State of
Florida and the Roofing Consultant Institute to determine, if possible, if there were any issues with the
licensure and certification requirements stated in the RFQ. Staff is also recommending an Industry Review
Meeting to be held to ascertain any concerns or questions prospective consultants may have had in
responding to the RFQ. Following these steps, a future RFQ may be developed and released for these
services.
. After considering and reviewing staffs recommendation,the City Manager recommends that the Mayor and
City Commission of the City of Miami Beach, Florida approve the Resolution rejecting all proposals, pursuant
to Request for Qualifications No. 2015-206-KB for the Roofing Consulting Services, and authorizing the
Administration to issue a subsequent RFQ for these services following an industry review meeting.
RECOMMENDATION
Approve the resolution.
Advisory Board Recommendation:
Financial Information:
Source Amount Account
of 1 N/A
Funds:
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Anthony Kaniewski
Sign-Offs: . _
Dep•1; ent Dirk-tor Assist l■4s anager City \ anager
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T:IAGENDA120 �ecemb-• -`'OCUREMENTIRFQ 2015-206- !'•ofing Consulting Services-Summary ' It Proposals.doc
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AGENDA EM ? Q
tz: , MIAMI DATE 12-"9—lc-
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,
www.miamibeachfl.gov
OMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members •± the City Co II ission
FROM: Jimmy L. Morales, City Manager ( ■
y , =--
DATE: December 9, 2015
SUBJECT: A RESOLUTION OF THE MAY'S R AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER TO REJECT ALL PROPOSALS RECEIVED, PURSUANT TO
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) No. 2015-206-KB,
ROOFING CONSULTING SERVICES, AND TO ISSUE A SUBSEQUENT RFQ
FOLLOWING AN INDUSTRY REVIEW MEETING.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
BACKGROUND
Roofing consulting services are essential to the Administration's ability to establish a roof
system evaluation program, capital planning and preventative maintenance services. The
Administration desires to seek proposals from qualified vendors to assist Property
Management staff in evaluating the condition of roofs at various municipal facilities, as well as
assist in the development of competitive specifications, bid review, project management and
warranty tracking of major roof repairs or replacement projects.
RFQ PROCESS
RFQ No. 2014-206-KB, was issued on August 13, 2014, with a bid opening date of October 8,
2014. Four (4) addenda were issued. The Procurement Department issued bid notices to 144
firms utilizing the www.PublicPurchase.com. Fifty-seven (57) prospective bidders accessed
the advertised solicitation. The RFQ required for the Proposed Project Manager to be licensed
by the Florida Department of Business and Professional Regulation as a Standard Roof
Inspector and by the Roof Consultants Institute as a Registered Roof Consultant (RRC).
Additionally, the Proposed Roof Inspectors were required to be licensed by the Florida
Department of Business and Professional Regulation as a Standard Roof Inspector and by the
Roof Consultant Institute as a Registered Roof Observer (RRO) or Registered Roof
Consultant (RRC) from RCI Inc.
The RFQ resulted in the receipt of eight (8) responses from REI Engineers, ECS Florida, Inc.,
PSI, Inc., Atlantic & Caribbean Roofing Consulting, LLC, BTA, Inc., WJE, Inc., Nova
Engineering & Environmental, and BECI, Inc. A voluntary pre-proposal conference to provide
information to the proposers submitting a response was held on July 17, 2015, at which time
none of the prospective proposers instructed they would not be able to meet the minimum
requirement. Upon receipt and review of the proposals received, the Administration has
determined that all proposals received failed to comply with the minimum requirement for
licensure by the State of Florida and certification by the Roofing Consultant Institute as
mentioned above. Therefore, proposals have been deemed non-responsive.
2
RFQ 2015-206-KB,Roofing Consultant Services
Once proposals have been rejected and the Cone of Silence has been lifted, staff will work
with the State of Florida and the Roofing Consultant Institute to determine, if possible, if there
were any issues with the licensure and certification requirements stated in the RFQ. Staff is
also recommending an Industry Review Meeting to be held to ascertain any concerns or
questions prospective consultants may have had in responding to the RFQ. Following these
steps, a future RFQ may be developed and released for these services.
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After considering and reviewing staff's recommendation, the City Manager recommends that
the Mayor and City Commission of the City of Miami Beach, Florida approve the Resolution
rejecting all proposals, pursuant to Request for Qualifications No. 2015-206-KB for the Roofing
Consulting Services, and authorizing the Administration to issue a subsequent RFQ for these
services following an industry review meeting.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the Resolution accepting the recommendation of the City Manager
pursuant to Request for Qualifications No. 2015-206-KB for the Roofing Consulting Services.
JLM / MT/ EC /AK/AD
T:'AGENDA\2015\December\PROCUREMENT\RFQ 2015-206-KB-Roofing Consulting Services-MEMO Reject Proposals.doc