2015-29219 Reso RESOLUTION NO. 2015-29219
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, SETTING THE DATES FOR THE YEAR 2016 CITY
COMMISSION MEETINGS.
WHEREAS,pursuant to Section 2.04 of the Miami Beach City Charter,the City Commission
shall meet at such times as may be prescribed by ordinance or resolution; and
WHEREAS, in order to make the City Commission meetings more efficient and prevent
residents from spending hours waiting for time certain items to be heard, Mayor Philip Levine
proposed in 2013 that all presentations and awards be heard at a separate City Commission
meeting dedicated solely for that purpose; and
WHEREAS,by placing the Presentations and Awards portion of City Commission meetings
on the alternate meeting date, it is anticipated that the regular City Commission meetings will start
on time, which will increase the likelihood that time certain agenda items are heard at their
scheduled times, or closely thereafter; and
WHEREAS, if needed, the separate City Commission meeting date for Presentations and
Awards may also be utilized for items that are deemed emergencies and/or continued or not
reached during the regular City Commission meeting; and
NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission hereby approve
the proposed 2016 City Commission Meeting dates and Presentation & Awards/Commission
Meeting dates set forth in Exhibit "A" hereto.
PASSED and ADOPTED this 9 day of December 2015. //;;/
/ /,
PHILIP LE9I11 .,:' --YOR
/ /
ATTEST:, '
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RAFAEL E. GRANADO, 11 '%--741%1%
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EXHIBIT "A"
PROPOSED 2016 COMMISSION MEETING DATES
Commission Meetings Presentations &Awards/Commission Meetings
January 13 (Wednesday) January 27 (Wednesday)
February 10 (Wednesday) February 24 (Wednesday)
March 9 (Wednesday) March 16 (Wednesday)
April 13 (Wednesday) April 27 (Wednesday)
May 11 (Wednesday) May 25 (Wednesday)
June 8 (Wednesday) No Meeting
July 13 (Wednesday) July 20 (Wednesday)
August- City Commission in recess
September 14 (Wednesday)
September Budget Meeting(s)- TBA
October 19 (Wednesday) October 26 (Wednesday)
November 9 (Wednesday) No Meeting
December 7 (Wednesday) December 14 (Wednesday)
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution setting the dates for the year 2016 City Commission meetings.
Key Intended Outcome Supported:
Supports multiple KIO's.
Supporting Data(Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
Pursuant to Section 2.04 of the Miami Beach City Charter,the City Commission shall meet at such times
as may be prescribed by ordinance or resolution.The Administration recommends that when preparing the
City Commission meeting calendar,the City Commission take into consideration the following events:U.S.
Conference of Mayors;Miami-Dade County Days;Art Basel; ICMA Conference;August recess;September
to set the tentative/final millage and budget approval;November for election/runoff election meetings(if it is
an election year); and Federal & Religious Holidays.
In order to make the City Commission Meetings more efficient and prevent residents from spending
multiple hours waiting for a time certain item to be heard, Mayor Philip Levine proposed in 2013 that all
presentations and awards be heard at a separate meeting.By placing the Presentations and Awards on an
alternate meeting date, the regular City Commission meetings will start business on time, which will
increase the likelihood that time certain agenda items are taken up at the time listed,or closely thereafter.
Additionally, having a designated Presentations and Awards Commission Meeting will allow the City
Commission an opportunity to properly acknowledge and show gratitude to those individuals or groups who
have taken an active role in serving our community. If needed,the Presentations and Awards Commission
Meeting may be utilized for items that are deemed emergencies and/or continued or not reached during
the previous Commission Meeting.
The Administration recommends approving the resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Rafael E. Granado, City Clerk
Sign-Offs:
Department Dir-- or _ Assistant City Manager City Manager
REG N/A
(4—\N
T:\AGENDA\2015\December\ Cle 016-commissioner.dates-SUM.doc `
MIAMIBEACH AGENDA ITEM
DATE 12-9-(5-
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City l ,.mmission
FROM: Jimmy L. Morales, City Manager
DATE: December 9, 2015
SUBJECT: A RESOLUTION OF THE MAYO' AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, SETTING THE DATES FOR THE YEAR 2016 CITY COMMISSION
MEETINGS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission shall meet at such
times as may be prescribed by ordinance or resolution.
The Administration recommends that when preparing the City Commission meeting calendar, the
City Commission take into consideration the following events: U.S. Conference of Mayors; Miami-
Dade County Days; Art Basel; ICMA Conference; August recess; September to set the tentative/
final millage and budget approval; November for election/runoff election meetings (if it is an
election year); and Federal & Religious Holidays.
In order to make the City Commission Meetings more efficient and prevent residents from
y 9 P
spending multiple hours waiting for a time certain item to be heard, Mayor Philip Levine proposed
in 2013 that all presentations and awards be heard at a separate meeting. By placing the
presentations and awards on an alternate meeting date, the regular City Commission meetings will
start business on time, which will increase the likelihood that time certain agenda items are taken
up at the time listed, or closely thereafter. Additionally, having a designated Presentations and
Awards Commission Meeting will allow the City Commission an opportunity to properly
acknowledge and show gratitude to those individuals or groups who have taken an active role in
serving our community. If needed, the Presentations and Awards Commission Meeting may be
utilized for items that are deemed emergencies and/or continued or not reached during the
previous Commission Meeting.
The Administration suggests that when scheduling the 2016 City Commission Meeting dates, the
City Commission accomplish three goals: 1) schedule one City Commission meeting and one
Presentations and Awards Commission Meeting a month, if possible; 2) schedule Commission
meetings on Wednesdays; and 3) not schedule Commission meetings during the month of August,
while the City Commission is in recess.
It is recommended that the City Commission meetings be set as follows:
Commission Meetings Presentations &Awards/Commission Meetings
Starts at 8:30 a.m. Starts at 5:00 p.m.
January 13 (Wednesday) January 27 (Wednesday)
February 10 (Wednesday) February 24 (Wednesday)
March 9 (Wednesday) March 16 (Wednesday)
April 13 (Wednesday) April 27 (Wednesday)
May 11 (Wednesday) May 25 (Wednesday)
June 8 (Wednesday) No Meeting
July 13 (Wednesday) July 27 (Wednesday)
August- City Commission in recess
September 14 (Wednesday)
September Budget Meeting(s) -TBA
October 19 (Wednesday) October 26 (Wednesday)
November 9 (Wednesday) No Meeting
December 7 (Wednesday) December 14 (Wednesday)
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the proposed City
Commission Meeting dates and the Presentations & Awards/Commission Meeting dates for 2016.
JLM/REG/Ic
Attachment "A": List of Federal and religious holidays.
Attachment "B": List of Jewish holidays.
T:\AGENDA\2015\December\City Clerk\2016-Commission.dates-MEMO.doc
Attachment "A"
CITY OF MIAMI BEACH
FEDERAL AND RELIGIOUS HOLIDAYS 2016
(DATE OF OBSERVANCE)
New Year's Day January 1, 2016
Dr. Martin Luther King, Jr. Day January 18, 2016
President's Day February 15, 2016
Memorial Day May 30, 2016
Independence Day July 4, 2016
Labor Day September 5, 2016
Veterans Day November 11, 2016
Thanksgiving Day November 24, 2016
Day after Thanksgiving November 25, 2016
Christmas December 26, 2016
Attachment "B"
JEWISH HOLIDAYS 2016
Tu B'Shevat January 25
Purim March 23-24 (work should be avoided)
Ta'anit Esther March 23
Shushan Purim March 25
Passover April 22-30 (work permitted only on April 25-28)
Second Passover May 22
Lag B'Omer May 26
Sefirat HaOmer April 23 - June 11
Shavuot June 11-13 (no work permitted)
The Three Weeks July 23 - August 14
Fast of the 17th of Tammuz July 24
Fast of Tish'a B'Av August 13-14
The 15th of Av August 19
Rosh Hashanah October 2-4 (no work permitted)
The Month of Elul September 4 - October 2
Fast of Gedaliah October 5
Yom Kippur October 11-12 (no work permitted)
Sukkot October 16-23 (work permitted on Oct. 19-21)
Hoshanah Rabbah October 23
Shemini Atzeret & Simchat Torah October 23-25 (no work permitted)
Chanukah December 24 - January 1