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2015-29221 Reso RESOLUTION NO. 2015-29221 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2015/16. WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds for Fiscal Year 2015/16 were approved on September 30, 2015, with the adoption of Resolution No. 2015-29141; and WHEREAS, the preliminary year-end analysis for FY2014/15 shows that the General Fund has an operating surplus of$11,573,000; and. - .- WHEREAS, $680,000 was set aside from FY 2014/15 General Fund surplus for encumbrances from FY 2014/15 for goods or services which had been procured, but not received and expended at year end, that the Administration is recommending be carried over to the FY 2015/16 operating budget; and WHEREAS, there were also approximately $1,798,000 in projects in the General Fund that were budgeted in FY 2014/15 and which have not yet been expended or encumbered and the funding is recommended to be carried forward and spent in FY 2015/16, and WHEREAS, there is $1,450,000 in Enterprise Fund encumbrances, and $389,000 in Internal Service Fund encumbrances, and $517,000 in Special Revenue Fund encumbrances from FY 2014/15 for goods or services which were procured in FY 2014/15, but not yet received and expended, which the Administration also recommends be carried over to the respective FY 2015/16 operating budgets; and WHEREAS, there were also approximately $3,740,000 in projects in Enterprise Funds, $280,000 in projects in Internal Service Funds, and $1,475,000 in projects in Special Revenue Funds that were budgeted in FY 2014/15, and which have not yet been expended or encumbered, which the Administration recommends to be carried forward and spent in FY 2015/16; and WHEREAS, prior year appropriations fully fund the prior year encumbrances and projects; and WHEREAS, it is proposed that the Building Department's FY2014/15 surplus of $4,102,000 be reserved for future Building Department needs; and WHEREAS, it is proposed that $2,000,000 of the year-end surplus be reserved in the General Fund Emergency Reserves; and WHEREAS, the City's financial policies adopted pursuant to Resolution 2006- 26341 and Resolution 2002-24764 require that one-time revenues (such as the year-end surplus) must be used for non-recurring expenses, and that at least half of each annual year-end surplus must be allocated to the City's Capital Reserve Fund; and WHEREAS, it is recommended that the Commission waive the policy that requires that at least half of the FY 2014/15 year-end surplus be used to fund the City's Capital Reserve Fund, and instead allocate $2,000,000 to the Capital Reserve Fund; and WHEREAS, it is proposed that $2,000,000 of the year-end surplus be reserved in the General Fund Emergency Reserves; and WHEREAS, it is proposed that the remaining surplus of $993,000 be added to the existing $1.1 million appropriation in General Fund Contingency; and WHEREAS, it is proposed that $533,000 be realigned between the Building and Public Works Department, as a result of a recent reorganization between the Urban Forestry and Elevator functions; and WHEREAS, it is recommended that $526,000 be appropriated to fund the Traffic Management Initiative; and WHEREAS, it is recommended that $21,675 be appropriated ro riated to the Tree Preservation fund and $30,000 to the Police Crash Report Sales fund to cover unanticipated costs during FY2015/16. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public hearing on December 9, 2015, the City Commission hereby waives the policy for FY 2014/15 requiring that at least half of the year-end surplus in the General Fund be used to increase funding in the City's Capital Reserve Fund; and that the first amendment to the FY 2015/16 General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue Funds budgets is adopted as shown on Exhibit"A." PASSED and ADOPTED this 9th day of December, 2015. ATTEST: PHILIP 'AYOR :121L7 F RAPHA L E. GRANADO LERK ��. APPROVED AS TO • � FORM & LANGUAGE ••• 0 ♦^ . FOR EXECUTIO►• al* _ /21 2-7 __-- A Air • RATED: City Attorney Dote * '.I�CORP ° jr ‘7 NF.),, 111-111 CH 2.6%ftya "'~mil Exhibit "A" Carryforward ! Carryforward i FY 2015/16 € Encumbrances Appropriations 1 1 FY 2015/16 Amended! GENERAL FUND Adopted Budget E from FY 2014/15 from FY 2014/15: Other : B • REVENUES __,_._:....•::»:. _ _ _ W .,_ ,Mw_ - ,,. Budget • .REVENUES..... :Operating Revenues • :Ad Valorem Taxes • $_._..._ 140,446,000 $ 140,446,000 'Ad Valorem Taxes-S Pte Costs `Ad Valorem Cap.Renewal&Replacement 2,716,000 2,716,000 Ad Valorem Taxes-Normandy Shores 147 000 ..... 147,0 E ;Other Taxes 23940000. I... 23,940,000] , , ;Licenses and Permits 29 558 c ......._.........................__�.........._,000............__.............._........................ 29,558,000 !Intergovernmental 11037 000 w.:. _.)_» w..»:.:::._.__.,.,_..., :. 11,037,000 i ;Charges for Services _:»_..::»:_»:_::._._»:: . _._ _.. _ 12,046,000 i 12,046,000 ;Fines&Forfeits . -_. ....... ....... _ _. __. ....._..........................2,157,000 2157 000 Rents and Leases 6,384,000 i , 6,384,000.i Miscellaneous 12,588,000 12,588,000 •esort Tax Contribution 3 0--- ` 36,609,000: 000 36,609, Other ..:.._._.n._•».. ..._ ,_ :. :.._._.._...._.,:.»:.::.__.:: i---,Ot Other_...__.. __ - ._ _ -_ _ 22,726,000 . 00_, .._ a _ .w _.- _. 22,726,000 Fund Balance/Retained Earnings ..... < 680,000, 1,798,0001 2,993,000: 5,471,000 Total General Fund $ 300,354,000 $ 680,000 $ 1,798,000 $ 2,993,000 $ 305,825,000 • i I Carryforward I Carryforward • • FY 2015/16 I Encumbrances 1 Appropriations FY 2015/16 Amended • I• Adopted Budget from FY 2014/15 from FY 2014/15 Other Budget g / APPROPRIATIONS Department i Mayor and Commission »`µ A . m`» mm „_ Mayoran__....ommss......»..._..._........:........_... >$ 2,009,000 _• ..__ ._._,..»_w__._._._w_.::.,_.:___,»w_...,_. »_ $,»_.. 2,009,000 i City Manager 3 652,000 I 1 157,000 I 3,809,0001 Communications 1 1 745,000 3,000 • 1,748,000 Budget&Performance Improvement 2,435,000 • 1.• 2,435,000 Org Dev&Performance Initiative I 603 000 -_T. m._.. M, ._ .._ ._. 603,000' Finance S 385,000 50 000 .». �_. �._» 5,435,0001 Procurement 2 112 -° -- -.._ ._ . _.. _ 2,112,000 2,� 2,114,000 i Human Resources/Labor Relations ` 2,685,000 8,000 28,000 2,721,000; L City erk . �! 1,455,000 1,455,0... City Attorney 5 282 000 .. .. 000 I, Housing&Comm.Development 2,674,000; °- -- mm--- 5,282,000 ».._.._ ... 2,674,0001 Building 14,065,000 45,000 533,000- 14,643,000 i Code Compliance 5,936,000 7,000 0001 6118 I.. ._.........g __. 4,260,000 i 14,000 • 4,274 Tourism,Culture,and Econ.Development . 3,936,000 ,93 '000 Parks&Recreation t- 6'� ._____ _._,..__...._-._»..»_.,.,_.»................:._,._::...,:_.. __.....__._.._30,761,000 5,000 46 000: �.. ._.._._.,...__, 30,812,0001 ' Public Works ._.._.,..._.__,.._..___......_..__; _ _-_»........_..,_.. �,... ._,.:...__.:___ ..µ_,..ww_„ 14,358,000 40,000 278,000 I .._...._.,, _�.8,_._,,,...�__,__..__,_ 533,000) 14,143,000 i ._....CapitalImprovementProects i " 4€............._.................4,945,000 i i- 945 000 Projects Police .............. 9...... .....99605000 , , ._..__.... 163,000 221 ,000 99,989,000i Fire 62,741,000: 89,000 14,000.i 62,844,0001 i Emergency Management ._.:..• .•_....,:._.»__. .. __.:»..._...:_»..._»:.__.8,957,000 ,•......_,..•...._.».__._,216,000 _ 45,000 ._......._,.,._.._.._ __. .9,218,000 Citywide Accounts Other 10,993,000 133000 739000 -.—.—_ -.., _M... _._._..-.- �.._ ._._.._... 11865 000 Citywide Accounts-Operating Contin en 993,000_,_ 2 9 I.. Y ..........._..._g.....__ ..L..........._.............._lrhc : 2093 000 Citywide Accounts Normandy Shores i 226,000: 1 Subtotal General Fund 22 '000: :......................._.:._..._._.........._._..........._.............._._........_..._._..._.._........_..._.....___.... $ 291,920,000 $ 680,000 $ 1,798,000€$ 993,000 $ 295,391,000 i I 1 TRANSFERS - - 1 Ca.pi....a....R ewal&Replacement $ 2,7160 _.._ .� �,._ _ 00' S.... .. 2,716,0001 Capital Investement Upkeep Account 1. 315,000: : 315,000 Info&.Comm Technology Fund 395 000 ......__....._............._........._.............._....,...._...._..............._................................. ..._...__..._........ 395,000 Pay-As-You-Go Capital Fund i 2,400,000 2,400,000 Capital Reserve Fund i 2 DD E Building Reserve 0,000: 2,000,000 g Re e..... i 2,608,000 2,608,000 Subtotal Transfers 1$ 8,434,000 $ -I$ -1$ 2,000,000 $ 10,434,000 a Totl General Fund T.:...a --.-. n...-,.....�_,,........,_,._._:_,_�.. :::...w._.,..r._...._..._._.w._m.:.:.,_.. $ 300,354,000 I$ 680,000 j$ 1,798,000:$ 2,993,000 i$ 305,825,000 Exhibit "A" FY 2015/16 : Carryforward . Carryforward FY 2015/16 Adpoted Encumbrances from Appropriations i i Amended Budget i FY 2014/15 i from FY 2014/15 Other Budget ENTERPRISE FUNDS REVENUE/APPROPRIATIONS Convention Center,,.. $ 10,737,000 $ 10,737,0001 Parking 77,584,000:...................._._._._........697,000 645,000:.._..__.._........._526,000.. 79,452,000..:. Sanitation 1 21,104,000 1 73,000 21,177,000 Sewer Operations 1... 46,996,000 528,000 y 545,0001 I 48,069,000 Stormwater Operations 20,985,000 114,000 L 2,358 000 23,457,000 Water Operations.__.....:.:.......:..._M..:,._:.,,..:..._..:.:.._._..,_� 34,787,000 38,000: 192,0001 1 35,017,000 Total Enterprise Funds i$212,193,000 $ 1,450,000 $ 3,740,000•$ 526,000'$217,909,000 • • FY 2015/16 Carryforward Carryforward FY 2015/16 Adpoted Encumbrances from Appropriations I : Amended Budget FY 2014/15 ; from FY 2014/15 I Other Budget INTERNAL SERVICE FUNDS REVENUE/APPROPRIATIONS i Central Services ;$ 967,000 :$ i Fleet Management 1 10,447,000. 23,000• 10,470,000 Information Technology ,_,___r„ _ 15,758,000 177,000 200,000 16,135,000 Property Management 1 8,621,000 186,000 . 8,807,000 Risk Management 15,616,000 3,000 80,000 15,699,000 Medical and Dental Insurance 28,961,000 28,961,000 Total Internal Service Funds :$ 80,370,000 $ 389,000 $ 280,000 $ 0 $ 81,039,000 ; FY 2015/16 Carryforward Carryforward 1 ! FY 2015/16 Adpoted `Encumbrances from Appropriations 1 ! Amended SPECIAL REVENUE FUNDS 1 Budget - FY 2014/15 : from FY 2014/15' Other Budget REVENUE/APPROPRIATIONS_ Resort Tax 1 78,631,000 134,000 1,169,000 79,934,000 Transportation 9,261,000 110,000 441,000 9,812,000 1 People's Transportation Plan Fund ;,:_ 3,896,000• N 94,000 w_� _ _ _ i 3,990,000 7th Street Garage _.......w-, 2,795,000 2,795,000 :....._5th&Alton Garage .............__............._......_........ 812,000 _812,000 Art In Public Places 277,000 63,000 340,000 • Tourism and Hospitality Scholarship Prgm _..._ 174,000 :_ __ 174,000 Information and Communitation Tech Fundy 395,000 __.._..,, 395,000 ,... Education Compact .._...... 107,000..: :... 107,000 Green/Sustainability Funds_......._._.....___......................_....._......399,E 399,000 Residential Housing . 766,000; 7,000, 773,000 Red Light Camera Fund 1,416,000 _..._._.__' 1,416,000 E-911 Fund 398,000 398,000 Cultural Arts Council 1 1,264,000; 8,000 j 206,000 1,478,000 :........Normandy Shores 226,000..:.. 226,000 1 Tree Preservation 90,000: 21,674. 111,674 Police Confiscation Trust-Federal 235,000 1 69,000: 304,000 Police Confiscation Trust-State 317,000 1 95,000 412,000 Police Special Revenue 75,000 75,000 _ Police Trainii ng.._..W:..._......._...,..._,..... 41,E 41000 .3. Police Crash Report Sales 0 30,000 30,000 Waste Haulers Add Sery&Public Benefit 1 68,000: 37,000 105,000 Total Special Revenue Funds $101,643,000 $ 517,000 $ 1,475,000 $ 492,674:$104,127,674 COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY)2015/16. Key Intended Outcome Supported: Ensure expenditure trends are sustainable over the long term. Supporting Data: In the 2014 Community Survey, both residents and businesses reported the following area for the City related to value for taxes paid: • Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or good (Residents: 58%; Businesses 54%) Item Summary/Recommendation: The budgets for the General Fund, Enterprise Funds, Internal Service Funds,and Special Revenue Funds for Fiscal Year 2015/16 were approved on September 30,2015,with the adoption of Resolutions No.2015- 29141. The first amendment would allow for the funding of encumbrances for good and services procured, but not yet received and expended at the end of FY 2014/15,as well as projects that were budgeted in FY 2014/15, but had not been expended or encumbered. The preliminary year-end analysis for FY 2014/15 shows that the General Fund has a preliminary operating budget surplus of$11.5 million or 4 percent of the amended General Fund operating budget. The detailed year-end analysis will be distributed by LTC on the second week of December. Of the$11.5 million surplus, it is proposed to reserve$680,000 to be rolled-over into FY 2015/16 to cover purchase orders that were encumbered,but not spent during FY 2014/15 due to timing issues between fiscal years. Similarly, it is proposed to reserve$1,798,000 for projects that were budgeted, but not completed during FY 2014/15, to carry forward the appropriation for these projects into FY 2015/16. This budget amendment would reserve an additional$4.1 million in the reserve for Future Building Department needs to cover the additional surplus attributable to Building Department net revenues over expenditures; transfer $2,000,000 to the Capital Reserve fund to be used to help fund the above-ground portion of various capital projects(landscaping,streetscape,lighting)in addition to water,sewer,and stormwater funds;and allocate $2,000,000 of the year-end surplus to keep the Emergency Reserve funded at 16.5 percent to match the proportional growth in the General Fund budget during FY 2014/15. The remainder of the year-end funds, $993,000, is proposed to be added to the existing $1.1 million General Fund Contingency in the Citywide Account. This budget amendment also reflects the realignment of$533,000 of appropriation between the Building and Public Works related to the recent reorganization of the Urban Forestry and Elevator functions;a$526,000 allocation for the Traffic Management Initiative, and an appropriation of$21,674 to the Tree Preservation fund and $30,000 to the Police Crash Report Sales fund for unanticipated expenditure in FY2015/16. Financial Information: Source of Amount Account Funds $5,471,000 General Fund / $5,716,000 Enterprise Funds $669,000 Internal Service Funds $2,484,674 Special Revenue Funds City Clerk's Office Legislative Tracking: John Woodruff, OBPI Director Sign-Offs: . Department Dir or - Assistant City Manager City Manager valor MIAMI BEACH AGENDA STEM R-7 k.J AT 12-9-1S- D � MIAMI BEACH Q. City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov COMMISSI•N MEMORANDUM TO: Mayor Philip Levine and Members of I he City Co h ission FROM: Jimmy L. Morales, City Manager DATE: December 9, 2015 SUBJECT: A RESOLUTION OF THE MAYOR •\ D CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPT NG THE FIRST AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND SPECIAL REVENUE FUND BUDGETS FOR FISCAL YEAR (FY) 2015/16 ADMINISTRATION RECOMMENDATION Adopt the resolution amending the FY 2015/16 General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds budgets. KEY INTENDED OUTCOME SUPPORTED Ensure expenditure trends are sustainable over the long term. GENERAL FUND ANALYSIS The preliminary year-end analysis for FY 2014/15 shows that the General Fund has a preliminary operating budget surplus of$11.5 million or 4.0 percent of the amended General Fund operating budget. The detailed year-end analysis will be distributed by LTC on the second week of December. FY 2014/15 Budget Adopted Budget as Preliminary FY amended through 2014/15 General Fund November,2015 Year-End Difference Revenues $ 285,328,000 $ 287,752,000 $ 2,424,000 Expenditures 285,328,000 276,179,000 (9,149,000) Surplus/(Deficit) $ - $ 11,573,000 $ 11,573,000 Of the $11.5 million surplus, it is proposed to reserve $680,000 to be rolled-over into FY 2015/16 to cover purchase orders that were encumbered, but not spent during FY 2014/15 due to timing issues between fiscal years. Similarly, it is proposed to reserve $1,798,000 for projects that were budgeted, but not completed during FY 2014/15, to carry forward the appropriation for these projects into FY 2015/16. First Amendment to the FY 15/16 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets Page 2 Further, it is important to note that a significant portion of the surplus is due to Building Department revenues in excess of budget, resulting in a surplus of$4.1 million attributable to Building. These funds are restricted for activities related to enforcement of the Florida Building Code and cannot be used to balance the rest of the General Fund budget. This surplus is without a budgeted transfer of$1.5 million from Building Reserve into the General Fund. Instead, it is proposed to reserve an additional $4.1 million in the reserve for Future Building Department needs to cover the additional surplus attributable to Building Department net revenues over expenditures. This item will be reflected in the City's Financial Statements and no appropriation is necessary in the budget amendment. The City's financial policies require that one-time revenues(such as the year-end surplus) must be used for non-recurring expenses, and that at least half of the annual year-end surplus must be allocated to the City's Capital Reserve Fund. However,the Administration recommends that the Capital Reserve transfer requirement be funded at$2,000,000,which is less than half of the year-end surplus. These funds would be used to help fund the above-ground portion of various capital projects (landscaping, streetscape, lighting) in addition to water,sewer,and stormwater funds. The current balance in the Capital Reserve Fund is $5.2 million. The City's financial policies also require that an 11 percent Emergency Reserve is funded in the General Fund and recommends that an additional 6 percent of optional Emergency Reserves are also funded. As of the end of FY 2013/14, the Emergency Reserve totaled 16.5 percent. Allocating $2,000,000 of the year-end surplus will keep the Emergency Reserve funded at 16.5 percent to match the proportional growth in the General Fund budget during FY 2014/15. This item will be reflected in the City's Financial Statements and no appropriation is necessary in the budget amendment. The remainder of the year-end funds, $993,000,is proposed to be added to the existing$1.1 million General Fund Contingency in the Citywide Account. A potential need for contingency funds may be the creation of an in-house 3-1-1/607-CITY call center that is currently being assessed. Please note that all Contingency funds are approved by the City Manager. If some or all of these funds are unused, they will fall to fund balance at the end of the year. This budget amendment also reflects the realignment of$533,000 of appropriation between the Building and Public Works related to the recent reorganization of the Urban Forestry and elevator functions. RECOMMENDED CHANGES IN APPROPRIATIONS Projected Surplus $ 11,573,000 (excluding non-cash impact of losses on investments) Changes in Expenditure Appropriations Reserve-Encumbrances 680,000 Reserve-Set Aside for FY 2014/15 Projects in FY 2015/16 1,798,000 Reserve-Set Aside for Future Building Department Needs 4,102,000 Reserve-Contribution for Emergency/Stabilization 2,000,000 Capital Improvements Reserve Account 2,000,000 Citywide-Additional Contingency 993,000 Revised Net Surplus $ - First Amendment to the FY 15/16 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets Page 3 Carryforward Carryforward FY 2015/16 Encumbrances Appropriations ` FY 2015/16 Amended GENERAL FUND Adopted Budget from FY 2014/15 from FY 2014/15 Other Budget REVENUES Operating Revenues Ad Valorem Taxes $ 140,446,000 $ 140,446,000 Ad Valorem Taxes-S Pte Costs - - Ad Valorem Cap.Renewal&Replacement 2,716,000 2,716,000 Ad Valorem Taxes-Normandy Shores 147,000 147,000 Other Taxes 23,940,000 23,940,000 Licenses and Permits 29,558,000 29,558,000 Intergovernmental 11,037,000 • 11,037,000 Charges for Services 12,046,000 12,046,000 :Fines&Forfeits 2,157,000 2,157,000 Rents and Leases . 6,384,000 6,384,000 Miscellaneous 12,588,000 12,588,000 Resort Tax Contribution 36,609,000 36,609,000 Other „v. 22,726,000 22,726,000 Fund Balance/Retained Earnings 680,000 1,798,000 2,993,000 5,471,000 Total General Fund $ 300,354,000 $ 680,000 $ 1,798,000 $ 2,993,000 $ 305,825,000 Canyforward Carryforward FY 2015/16 Encumbrances Appropriations FY 2015/16 Amended Adopted Budget from FY 2014/15 from FY 2014/15 Other Budget APPROPRIATIONS . Department Mayor and Commission $ $ 2,009,000, , City Manager 3,652,000 157,000 3,809,000 Communications 1,745,000 3,000 1,748,000 Budget&Performance Improvement 2,435,000 Org Dev&Performance Initiative 603,000 603,000 Finance 5,385,000 50,000 5,435,000 Procurement 2,112,000 2,000 2,114,000 Human Resources/Labor Relations......~._.. 2,685,000 8,000 . 28,000- ,__ ,,,H 2,721,000 City Clerk 1,455,000 1,455,000 City Attorney 5,282,000 5,282,000 Housing&Comm.Development 2,674,000 2,674,000 Building • 14,065,000. 45,000 533,000 14,643,000 Code Compliance __.. 5,936,000 7,000 175,000 6,118,000 Planning 4,260,000 14,000 4,274,000 Tourism,Culture,and Econ.Development 3,936,000 3,936,000 Parks&Recreation 30,761,000 5,000 46,000 30,812,000 Public Works 14,358,000 40,000 278,000 (533,000) 14,143,000 Capital Improvement Projects 4,945,000 4,945,000 Police 99,605,000 163,000 221,000 99,989,000 Fire 62,741,000 89,000 14,000 62,844,000 Emergency Management 8,957,000 216,000 45,000 9,218,000 Citywide Accounts-Other 10,993,000 133,000 739,000 11,865,000 Citywide Accounts-Operating Contingency 1,100,000 993,000 Citywide Accounts-Normandy Shores 226,000 226,000 Subtotal General Fund $ 291,920,000 $ 680,000 $ 1,798,000 $ 993,000 $ 295,391,000 TRANSFERS Capital Renewal&Replacement '$ 2,716,000 $ 2,716,000 Capital Investement Upkeep Account 315,000 315,000 Info&Comm Technology Fund 395,000 395,000 ....Pay-As-You-Go Capital Fund 2,400,000 2,400,000 • Capital Reserve Fund - 2,000,000 ...... 2,000,000. ;........Building Reserve..........._...................._......_._._................................... 2,608,000 2,608,000 Subtotal Transfers $ 8,434,000 $ - $ - $ 2,000,000 $ 10,434,000 Total General Fund $ 300,354,000 $ 680,000 $ 1,798,000 $ 2,993,000 $ 305,825,000 First Amendment to the FY 15/16 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets Page 4 Traffic Management Initiative The purpose of this mid-year enhancement is to provide funding to enhance an ongoing traffic management initiative that began in September,2015(LTC 371-2015)to address the adverse impacts of construction projects,accidents,emergency repairs,special events,and other incidents that often result in traffic congestion for residents and visitors traveling on our thoroughfares. This initiative included the following: • An email to serve to internally report traffic issues found in the field to the Transportation Department of the City, monitored by the appropriate Transportation staff on duty each day; • A traffic management working group comprised of representatives from various stakeholder departments, including Transportation, Police, Public Works, Parking, and Emergency Management, convening on a bi-weekly basis to discuss proactive solutions that can be implemented on a short term basis, and exploring ways to proactively address traffic issues in the City; • Coordinated deployment of Digital Message Signs (DMS) with strategic traffic information at critical ingress points; • Monitoring existing traffic websites,such as WAZE and Florida SunGuide,to obtain real-time traffic information on our causeways and major arterials and disseminate the information to the traveling public via DMS. This initiative was undertaken with existing staff and resources with the intent to evaluate the need for additional resources in the interim until the proposed state-of-the-art Intelligent Transportation System and Smart Parking System is fully deployed. In Transportation,staff previously dedicated to evaluating the infrastructure improvements to reduce congestion and improve traffic flow,are now almost fully dedicated to this initiative. In addition,staff is often called in on weekends to address these traffic management issues. In Parking, the VMS deployment has resulted in significant overtime.. The Police Department has also recommended that the addition of Traffic Flow Specialists who would proactively identify problems in the field would further enhance this initiative. As a result, the proposed enhancement includes the addition of the following positions and associated costs: • 4 Traffic Flow Specialists for proactive monitoring $291,000 • 2 Transportation Analysts to allow current staff to return to their regular duties and to provide for weekend coverage $150,000 • 1 Parking Operations Supervisor to support VMS deployment$85,000 The total cost for this enhancement is $526,000 with $441,000 in the Transportation Fund (funded by a $441,000 transfer from the Parking Operations Fund)and $85,000 in the Parking Operations Fund. First Amendment to the FY 15/16 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets Page 5 ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FY 2015/16 BUDGET AMENDMENT There are $1,450,000 of encumbrances in the Enterprise Funds, $389,000 in Internal Service Fund encumbrances, and $517,000 in Special Revenue Fund encumbrances, for goods or services which were procured in FY 2014/15, but not yet received and expended, which are recommended to be carried over to the respective FY 2015/16 operating budgets. Similarly, it is proposed to carry forward appropriation of$3,740,000 in the Enterprise Funds, $280,000 in the Internal Service Funds, and$1,475,000 in the Special Revenue Funds into FY 2015/16 for projects that were budgeted, but not completed during FY 2014/15. Prior year appropriations fully fund the encumbrances and projects. This budget amendment also reflects funding for the Traffic Management initiative shown above. The chart below shows the $441,000 in the Transportation Fund (funded by a $441,000 transfer from the Parking Operations Fund) and $526,000 in the Parking Operations Fund ($85,000 plus the $441,000 transfer to the Transportation Fund). Funds are also proposed to be added to Special Revenue Funds, the Tree Preservation Fund and the Police Crash Report Sales Fund. • Tree Preservation Fund-This budget is being amended to add funding to purchase motor vehicles for field inspectors. The funds collected in FY 2014/15 will be used to cover this cost. • Police Crash Report Sales Fund-This fund is being amended to add funding to purchase E-Citation printers and other peripherals for the police department. Existing fund balance will be used to cover this cost. First Amendment to the FY 15/16 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets Page 6 FY 2015/16 Carryforward Carryforward FY 2015/16 ` Adpoted Encumbrances from Appropriations Amended Budget FY 2014/15 from FY 2014/15 : Other Budget ENTERPRISE FUNDS REVENUE/APPROPRIATIONS Convention Center $_, 10,737,000 $ 10,737,000, Parking 77,584,000. 697,000 645,000 526,000 79,452,000 Sanitation 21,104,000 73,000 21,177,000 i Sewer Operations 46,996,000 528,000 545,000 48,069,000 ..... p , Stormwater Operations 20,985,000 114,000 2,358,000 23,457 000 Water Operations 34,787,000 38,000 192,000 35,017,000 Total Enterprise Funds $212,193,000 $ 1,450,000 $ 3,740,000 $ 526,000 $217,909,000 FY 2015/16 Carryforward Carryforward FY 2015/16 Adpoted Encumbrances from Appropriations Amended Budget FY 2014/15 from FY 2014/15 ' Other Budget INTERNAL SERVICE FUNDS REVENUE/APPROPRIATIONS Central Services $ 967,000 $ 967,000 Fleet Management 10,447,000 23,000 10,470,000 Information Technology 15,758,000 177,000 200,000 16,135,000; Property_ -- g .._ _ _. Management 8,,66211,000 186,000 8,807,000 Risk Management 15,616,000 3,000 80,000 15,699,000 Medical and Dental Insurance 28,961,000 28,961,000 Total Internal Service Funds $ 80,370,000 $ 389,000 $ 280,000 $ 0 $ 81,039,000 FY 2015/16 Carryforward Carryforward FY 2015/16 ` Adpoted Encumbrances from Appropriations ' Amended SPECIAL REVENUE FUNDS Budget FY 2014/15 from FY 2014/15 Other Budget REVENUE/APPROPRIATIONS Resort Tax 78,631,000 134,000 1,169,000! 79,934,000 Transportation 9,261,000 110,000 441,000 9,812,000 People's Transportation Plan Fund 3,896,000 94,000 3,990,000 7th Street Garage 2,795,000 2,795,000 5th&Alton Garage 812,000 812,000' Art In Public Places 277,000 63,000 340,000` Tourism and Hospitality Scholarship Prgm 174,000 174,000 Information and Communitation Tech Fund 395,000' 395,000 Education Compact 107,000 107,000 Green/Sustainability Funds 399,000 399,000 Residential Housing 766,000 7,000 773,000 Red Light Camera Fund 1,416,000 1,416,000 E-911 Fund 398,000 398,000 Cultural Arts Council . 1,264,000` 8,000 206,000 1,478,000 Normandy Shores 226,000 226,000 Tree Preservation 90,x.._...,. ,..... 21,674 _ 111,674 Police Confiscation Trust-Federal 235,000 69,000 304,000 w., Police Confiscation Trust--State 317,000 95,000 412,000{ Police Special Revenue 75,000 75 000 Police Training 41,000 Police Crash Report Sales 0; . .__...._..__....... .... ...... 30,000 30,000 r Waste Haulers Add Sery&Public Benefit 68,000 37,000 105,000 Total Special Revenue Funds $101,643,000:$ 517,000 $ 1,475,000 $ 492,674 $104,127,674 First Amendment to the FY 15/16 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets Page 7 CONCLUSION The resolution amending FY 2015/16 budgets will allow the first amendment to the departmental appropriations within the General Fund, Enterprise Funds, Internal Service Funds and Special Revenue Fund budgets to be enacted. This action is necessary to allow for the funding of encumbrances for good and services procured, but not yet received and expended at the end of FY 2014/15, as well as projects that were budgeted in FY 2014/15, but had not been expended or encumbered. The amendment also adds appropriation for the traffic management initiative in the Parking and Transportation funds. 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