2015-29233 Reso RESOLUTION NO. 2015-29233
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR QUALIFICATIONS NO. 2015-211-KB FOR ARCHITECTURAL
AND ENGINEERING DESIGN SERVICES FOR NORTH SHORE OPEN SPACE
PARK, AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH: CALVIN GIORDANO AND ASSOCIATES, INC. AS
THE TOP RANKED PROPOSER; AND, SHOULD THE ADMINISTRATION
NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH CALVIN,
GIORDANO AND ASSOCIATES, INC., AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS WITH EDSA, INC., AS THE SECOND
HIGHEST RANKED PROPOSER; AND, SHOULD THE ADMINISTRATION
NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH EDSA,
INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH BERMELLO AJAMIL AND PARTNERS, INC., AS THE
THIRD HIGHEST RANKED PROPOSER; AND, FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT, UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, Request for Qualifications No. 2015-211-KB (the "RFQ") was issued on
July 9, 2015, with an opening date of October 5, 2015; and
WHEREAS, a voluntary pre-proposal meeting was held on July 24, 2015; and
WHEREAS, the City received a total of nine (9) proposals; and
WHEREAS, on September 8, 2015, the City Manager, via Letter to Commission (LTC)
No. 356-2015, appointed an Evaluation Committee (the "Committee") consisting of the following
individuals:
• Daniel Veitia, Member of the North Beach Blue Ribbon Panel
• Jose Velez, Capital Projects Coordinator, Capital Improvement Program, City of Miami
Beach
• Liz Valera, Deputy Director, Parks and Recreation Department, City of Miami Beach
The City Manager also considered the following individuals as alternates:
• Sabrina Bagleri, Senior Capital Projects Coordinator, Capital Improvement Program, City
of Miami Beach
• Oniel Toledo, Project Coordinator, Parks and Recreation Department, City of Miami
Beach; and
WHEREAS, the Committee convened on October 29, 2015 to consider the proposals
received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, references, and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: Calvin, Giordano and Associates,
Inc.; EDSA Inc.; and Bermello Ajamil and Partners, Inc.; and
WHEREAS, after reviewing all the submissions and the results of the evaluation
process, the City Manager recommends that the Mayor and City Commission authorize the
Administration to enter into negotiations with the top ranked proposer, Calvin, Giordano and
Associates, Inc.; and should negotiations fail, the City Manager recommends that the
Administration be authorized to enter into negotiations with the second ranked proposer, EDSA,
Inc.; and should negotiations fail with the second ranked proposer, the City Manager
recommends that the Administration be authorized to enter into negotiations with the third
ranked proposer, Bermello Ajamil and Partners, Inc.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications No. 2015-211-KB For Architectural and
Engineering Design Services for North Shore Open Space Park; enter into negotiations with
Calvin, Giordano and Associates, Inc. as the top ranked proposer; and, should the
Administration not be successful in negotiating an agreement with Calvin, Giordano and
Associates, Inc., authorizing the Administration to enter into negotiations with EDSA, Inc., as the
second highest ranked proposer; and, should the Administration not be successful in negotiating
an agreement with EDSA, Inc., authorizing the Administration to enter into negotiations with
Bermello Ajamil and Partners, Inc., as the third highest ranked proposer; and, further authorizing
the Mayor and City Clerk to execute an agreement, upon conclusion of successful negotiations
by the Administration.
PASSED AND ADOPTED this 9 day of Deiir►1 bfr2015.
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COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-211-KB FOR ARCHITECTURAL AND
ENGINEERING DESIGN SERVICES FOR NORTH SHORE OPEN SPACE PARK, AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH: CALVIN, GIORDANO AND ASSOCIATES, INC.,AS
THE TOP RANKED PROPOSER;AND SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING
AN AGREEMENT WITH CALVIN,GIORDANO AND ASSOCIATES,INC.,AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH EDSA, INC., AS THE SECOND HIGHEST RANKED PROPOSER; AND
SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH EDSA,INC.,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH BERMELLO AJAMIL AND
PARTNERS,INC.,AS THE THIRD HIGHEST RANKED PROPOSER;AND FURTHER AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT,UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION.
Key Intended Outcome Supported:
Revitalize Key Neighborhoods,Starting With North Beach And Ocean Drive.
Supporting Data (Surveys, Environmental Scan,etc: N/A
Item Summary/Recommendation:
Following City Commission approval on July 8,2015,the Administration issued Request for Qualifications(RFQ)No.
2015-211-KB for Architectural and Engineering Design Services for North Shore Open Space Park.A voluntary pre-
proposal conference to provide information to the proposers submitting a response was held on July 24,2015. RFQ
responses were due and received on October 5,2015.The City received a total of nine(9)proposals.The City received
proposals from the following firms: Bermello Ajamil & Partners, EDSA, Inc., Keith & Schnars, P.A., MC Harry &
Associates,Calvin,Giordano and Associates,Inc.,BEA Architects,Leo A Daly,West Architecture+Design,and Chen
Moore&Assoc.Proposal from Keith&Schnars,P.A.,and Leo A Daly failed to comply with the minimum requirements
as stated in the RFQ,and, accordingly,were deemed non-responsive.
The Committee convened on October 29, 2015 to consider proposals received. The Committee was provided an
overview of the project,information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law.
The Committee was also provided with general information on the scope of services,references,and a copy of each
proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFQ.The evaluation process resulted in the ranking of proposers as indicated in the table below.
After reviewing all the submissions and the results of the evaluation process,the City Manager recommends that the
Mayor and City Commission authorize the Administration to enter into negotiations with the top ranked proposer,Calvin,
Giordano and Associates, Inc. Should negotiations fail, the City Manager recommends that the Administration be
authorized to enter into negotiations with the second ranked proposer, EDSA, Inc. Should negotiations fail with the
second ranked proposer,the City Manager recommends that the Administration be authorized to enter into negotiations
with the third ranked proposer, Bermello Ajamil and Partners, Inc. Further, the City Manager recommends that the
Mayor and City Clerk be authorized to sign the agreement with the successful firm.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 The cost of the related services, determined upon successful
negotiations, are subject to funds availability approved through the
City's budgeting process.
2
OBPI. Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, David Martinez
Sign-Offs:
De• . m nt Director Assistant City 1 .ger City 1:nager
DM,:AA AD / EC 1_ 1.1 JL ! a
IF-
T:\AGENDA\20 \De -mber : OCUREMENT\RFQ-2015-211-KB - • Design Services for North Sh• pen Space Park -
Summary.doc
mIANIIBEACH AGENDA ITEM 7 P
DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSIO MEMORANDUM
TO: Mayor Philip Levine and Members of the City Corn ission
FROM: Jimmy L. Morales, City Manager
DATE: December 9, 2015
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEP ING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-211-KB FOR
ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR NORTH SHORE
OPEN SPACE PARK, AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH: CALVIN, GIORDANO AND ASSOCIATES, INC., AS THE
TOP RANKED PROPOSER; AND SHOULD THE ADMINISTRATION NOT BE
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH CALVIN, GIORDANO
AND ASSOCIATES, INC., AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH EDSA, INC., AS THE SECOND HIGHEST RANKED
PROPOSER; AND SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH EDSA, INC., AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH BERMELLO AJAMIL
AND PARTNERS, INC., AS THE THIRD HIGHEST RANKED PROPOSER; AND
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Revitalize Key Neighborhoods, Starting With North Beach And Ocean Drive.
FUNDING
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process.
BACKGROUND
The North Shore Park is located between 87th St. on the north, 79th St on the south, Collins
Ave on the west and the Beachwalk on the east and contains approximately 26 acres. The
qualified Proposer will be responsible for providing architectural, structural engineering,
mechanical, electrical, plumbing engineering, civil engineering, Florida Department of
Environmental Protection Coastal Permitting, Department of Environmental Resource
Management Permitting, landscape architecture, construction cost estimating, surveying and
geotechnical services for the Project. The work shall include, but not be limited to, conceptual
drawing(s), surveying, geotechnical, design development, estimate(s) of probable construction
cost, construction documents, permitting, bidding / award, and construction administration
services for the Project.
Request For Qualifications (RFQ) No. 2015-211-KB, For Architectural and Engineering Design Services for North
Shore Open Space Park
December 9th, 2015
Page 2
A Vision Plan was created with the input of stakeholders and City staff and includes:
pedestrian entrances with gates and new fencing, park hub to consolidate concessions and
restrooms, maintenance yard and ocean rescue facility, dog park, exploratory park, sea-grape
cove, children's playground, shade structures with BBQ, pedestrian beach access, multi-use
walkways with lighting, open sodded areas, landscape and irrigation.
To seek proposals from professional consulting architectural/engineering firms which have
proven experience in the preparation of construction contract documents for Parks with
Facilities and Amenities the Administration prepared RFQ 2015-211-KB.
RFQ PROCESS
On July 8, 2015, the City Commission approved to issue the Request for Qualifications (RFQ)
No. 2015-211-KB for Architectural and Engineering Design Services for North Shore Open
Space Park. On July 9, 2015, the RFQ was issued. A voluntary pre-proposal conference to
provide information to the proposers submitting a response was held on July 24, 2015. RFQ
responses were due and received on October 5, 2015. The City received a total of nine (9)
proposals. The City received proposals from the following firms: Bermello Ajamil & Partners,
EDSA, Inc., Keith & Schnars, P.A., MC Harry & Associates, Calvin, Giordano and Associates,
Inc., BEA Architects, Leo A Daly, West Architecture + Design, and Chen Moore & Assoc.
Proposals from Keith & Schnars, P.A., and Leo A Daly failed to comply with the minimum
requirements as stated in the RFQ, and, accordingly, were deemed non-responsive.
On September 8, 2015, the City Manager, via Letter to Commission (LTC) No. 356-2015,
appointed an Evaluation Committee (the "Committee"), consisting of the following individuals:
• Daniel Veitia, Member of the North Beach Blue Ribbon Panel
• Jose Velez, Capital Projects Coordinator, Capital Improvement Program, City of Miami
Beach
• Liz Valera, Deputy Director, Parks and Recreation Department, City of Miami Beach
The City Manager also considered the following individuals as alternates:
• Sabrina Bagleri, Senior Capital Projects Coordinator, Capital Improvement Program,
City of Miami Beach
• Oniel Toledo, Project Coordinator, Parks and Recreation Department, City of Miami
Beach
The Committee convened on October 29, 2015 to consider proposals received. The
Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services, references, and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFQ. The evaluation process resulted in the ranking of proposers as
indicated in the table below.
Request For Qualifications (RFQ) No. 2015-211-KB, For Architectural and Engineering Design Services for North
Shore Open Space Park
December 9th, 2015
Page 3
RFQ No,2015-211-KB FOR
A&E Design Services for LOW
North Shore Open Space Daniel Oniel AGGREGATE
Park
Veitia Ranking Jose Velez Ranking Toledo Ranking TOTALS Rank
Bermello Ajamil&Partners 88 2 88 3 96 3 8 3
EDSA,Inc. 83 3 99 1 98 2 6 2
MC Harry and Associates 50 7 80 5 80 7 19 7
Calvin Giordano and
Associates 95 1 89 2 100 1 4 1
BEA Architects 65 5 70 6 85 6 17 5
West Architecture+Design 70 4 85 4 93 4 12 4
Chen Moore and Assoc. 55 6 68 7 88 5 18 6
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission authorize the Administration to enter into
negotiations with the top ranked proposer, Calvin, Giordano and Associates, Inc. Should
negotiations fail, the City Manager recommends that the Administration be authorized to enter
into negotiations with the second ranked proposer, EDSA, Inc. Should negotiations fail with the
second ranked proposer, the City Manager recommends that the Administration be authorized
to enter into negotiations with the third ranked proposer, Bermello Ajamil and Partners, Inc.
Further, the City Manager recommends that that Mayor and City Clerk be authorized to sign
the agreement with the successful firm.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the resolution
accepting the recommendation of the City Manager pertaining to the ranking of proposals,
pursuant to Request for Qualifications No. 2015-211-KB (the RFQ), For Architectural and
Engineering Design Services for North Shore Open Space Park.
JLM/MT/EC/DM/AD
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Memo.doc