2015-29234 Reso RESOLUTION NO. 2015-29234
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR QUALIFICATIONS NO. 2015-240-KB FOR ARCHITECTURAL
AND ENGINEERING DESIGN SERVICES FOR THE FUTURE COMMUNITY
PARK (FORMER PAR 3) PROJECT, AUTHORIZING THE ADMINISTRATION
TO ENTER INTO NEGOTIATIONS WITH SAVINO & MILLER DESIGN STUDIO
AS THE TOP RANKED PROPOSER; AND, SHOULD THE ADMINISTRATION
NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH SAVINO &
MILLER DESIGN STUDIO, AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH BERMELLO AJAMIL AND PARTNERS, INC., AS
THE SECOND HIGHEST RANKED PROPOSER; AND, SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH BERMELLO AJAMIL AND PARTNERS, INC.,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH TBG PARTNERS, AS THE THIRD HIGHEST RANKED PROPOSER;
AND, FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AGREEMENT, UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, Request for Qualifications No. 2015-211-KB (the "RFQ") was issued on
September 14, 2015, with an opening date of November 5, 2015; and
WHEREAS, a voluntary pre-proposal meeting was held on September 24, 2015; and
WHEREAS, the City received a total of six (6) proposals; and
WHEREAS, on November 3, 2015, the City Manager, via Letter to Commission (LTC)
No. 433-2015, appointed an Evaluation Committee (the "Committee") consisting of the following
individuals:
• Roberto Rodriguez, Capital Projects Coordinator, Capital Improvement Program, City of
Miami Beach
• Oniel Toledo, Project Coordinator, Parks and Recreation Department, City of Miami
Beach
• Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach
• Margarita Wells, Environmental Resource Manager, Public Works, City of Miami Beach
• Stephanie Rosen, Parks and Recreational Facilities Advisory Board Member
• Amelia Gowdy, Miami Beach Senior High Parent Teacher Student Association
• Gary Hunt, Bayshore Homeowners Association
The City Manager also considered the following individuals as alternates:
• Mark Tomczyk, Senior Capital Projects Coordinator, Capital Improvement Program, City
of Miami Beach
• Ricardo Guzman, Senior Planner, Planning Department, City of Miami Beach
Jane Gross, Bayshore Homeowners Association; and
WHEREAS, the Committee convened on November 12, 2015 to consider the proposals
received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, references, and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: Savino & Miller Design Studio;
Bermello Ajamil & Partners; and TBG Partners; and
WHEREAS, after reviewing all the submissions and the results of the evaluation
process, the City Manager recommends that the Mayor and City Commission authorize the
Administration to enter into negotiations with the top ranked proposer, Savino & Miller Design
Studio; and, should negotiations fail, the City Manager recommends that the Administration be
authorized to enter into negotiations with the second ranked proposer, Bermello Ajamil &
Partners; and, should negotiations fail with the second ranked proposer, the City Manager
recommends that the Administration be authorized to enter into negotiations with the third
ranked proposer, TBG Partners.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications No. 2015-240-KB, For Architectural and
Engineering Design Services for the Future Community Park (Former Par 3) Project; enter into
negotiations with Savino & Miller Design Studio, as the top ranked proposer; and, should the
Administration not be successful in negotiating an agreement with Savino & Miller Design
Studio, authorizing the Administration to enter into negotiations with Bermello Ajamil & Partners,
as the second highest ranked proposer; and, should the Administration not be successful in
negotiating an agreement with Bermello Ajamil & Partners, authorizing the Administration to
enter into negotiations with TBG Partners, as the third highest ranked proposer; and, further
authorizing the Mayor and City Clerk to execute an agreement, upon conclusion of successful
negotiations by the Administration.
PASSED AND ADOPTED this 9 day of Dec«er201 . -`,
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Philip Lev' - !` -
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COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-240-KB FOR ARCHITECTURAL AND
ENGINEERING DESIGN SERVICES FOR THE FUTURE COMMUNITY PARK (FORMER PAR 3) PROJECT ,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SAVINO & MILLER DESIGN
STUDIO,AS THE TOP RANKED PROPOSER;AND SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH: SAVINO & MILLER DESIGN STUDIO, AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH BERMELLO AJAMIL AND PARTNERS,INC.,AS THE
SECOND HIGHEST RANKED PROPOSER; AND SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH BERMELLO AJAMIL AND PARTNERS, INC., AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TBG PARTNERS,AS THE THIRD HIGHEST RANKED
PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT,
UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
Key Intended Outcome Supported:
Revitalize Key Neighborhoods, Starting With North Beach And Ocean Drive.
Supporting Data(Surveys, Environmental Scan,etc: N/A
Item Summary/Recommendation:
The Administration issued Request for Qualifications(RFQ) No. 2015-240-KB for for Architectural and Engineering
Design Services for The Future Community Park(Former Par 3)Project. On September 2,2015,the City Commission
approved to issue the Request for Qualifications(RFQ) No. 2015-240-KB for Architectural and Engineering Design
Services for the Future Community Park(Former Par 3) Project. On September 14, 2015, the RFQ was issued. A
voluntary pre-proposal conference to provide information to the proposers submitting a response was held on
September 24,2015.RFQ responses were due and received on November 5,2015.The City received a total of six(6)
proposals. The City received proposals from the following firms: Bermello Ajamil & Partners, EDSA, Inc., BEA
Architects,TBG Partners, Savino& Miller Design Studio, and Chen Moore&Assoc. Proposals from Chen Moore&
Assoc. and EDSA, Inc., failed to submit the required minimum requirement, and was, therefore, deemed non-
responsive.
The Committee convened on November 12, 2015 to consider proposals received.The Committee was provided an
overview of the project,information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law.
The Committee was also provided with general information on the scope of services,references,and a copy of each
proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFQ.
After reviewing all the submissions and the results of the evaluation process,the City Manager recommends that the
Mayor and City Commission authorize the Administration to enter into negotiations with the top ranked proposer,Savino
&Miller Design Studio.Should negotiations fail,the City Manager recommends that the Administration be authorized to
enter into negotiations with the second ranked proposer,Bermello Ajamil&Partners.Should negotiations fail with the
second ranked proposer,the City Manager recommends that the Administration be authorized to enter into negotiations
with the third ranked proposer,TBG Partners.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 The cost of the related services, determined upon successful negotiations,
are subject to funds availability approved through the City's budgeting
process.
2
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, David Martinez
Sign-Offs:
De rtm• t Di c or Assistant City Ma ,Y City 1ana er
P• 11 Y �" Y 9
07)
DM �,� AD EC ( `/ MT AV J ' F
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MIAAAIBEACH AGENDA ITEM R7
DATA 12-9—(s-
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSIOY MEMORANDUM
TO: Mayor Philip Levine and Members of he City Co 1 ission
FROM: Jimmy L. Morales, City Manager
DATE: December 9, 2015
SUBJECT: A RESOLUTION OF THE MAYOR'S AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-240-KB FOR
ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE FUTURE
COMMUNITY PARK (FORMER PAR 3) PROJECT , AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SAVINO & MILLER
DESIGN STUDIO, AS THE TOP RANKED PROPOSER; AND SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT
WITH: SAVINO & MILLER DESIGN STUDIO, AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH BERMELLO AJAMIL
AND PARTNERS, INC., AS THE SECOND HIGHEST RANKED PROPOSER; AND
SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH BERMELLO AJAMIL AND PARTNERS, INC. AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TBG
PARTNERS, AS THE THIRD HIGHEST RANKED PROPOSER; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT,
UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Revitalize Key Neighborhoods, Starting With North Beach And Ocean Drive.
FUNDING
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process.
BACKGROUND
The Project is located at 2795 Prairie Avenue, Miami Beach, FL. The qualified Proposer will
be responsible for providing Architectural, Structural Engineering, Mechanical, Electrical and
Plumbing (MEP) Engineering, Civil Engineering, Environmental Engineering, Florida
Department of Environmental Protection (FDEP) Permitting, Landscape Architecture,
Construction Cost Estimating, Surveying and Geotechnical services for the Project. The work
shall include, but not be limited to, conceptual drawing(s), surveying, geotechnical,
environmental services, design development, estimate(s) of probable construction cost,
construction documents, permitting, bidding / award, and construction administration services
for the Project.
Request For Qualifications (RFQ) No. 2015-240-KB, For Architectural and Engineering Design Services for the
Future Community Park(Former Par 3)Project
December 9th, 2015
Page 2
The City's Planning Department was tasked with developing a conceptual design for the newly
designated park project. Representatives from the Planning Department presented their
conceptual design to the Neighborhood/Community Affairs Committee (NCAC) at its regularly
scheduled meeting. The key components of the conceptual plan include the development of
an appropriate range of spaces and facilities for general and passive recreation, such as, open
play areas, walking paths, lakes, landscape areas, etc.; maintaining certain elements of the
existing topography; and providing accessibility to the neighboring community. Planning
Department staff utilized examples of various park elements from various well-known parks
throughout the country and incorporated these elements into the conceptual design. They also
worked closely with representatives from the Police Department to ensure that the design
contemplated security elements that would ensure safety for park visitors and the neighboring
community. Proposed improvements will include a Formal Entrance(s), parking areas, Tennis
Courts, Central Plaza and Gardens, Open Lawn, Dog Park, Vita Course Loop, Open Sodded
Area, Landscape and Irrigation, ADA Children's Play Area and Restroom Facility.
Proposals were requested from professional consulting architectural/engineering firms which
have proven experience in the preparation of construction contract documents for Parks with
Facilities and Amenities. The successful firm must have the financial resources and technical
expertise to provide the services requested in this RFQ and prepare the associated
construction contract documents that allow the City of Miami Beach to advertise, bid and
award a contract for the construction services.
RFQ PROCESS
On September 2, 2015, the City Commission approved to issue the Request for Qualifications
(RFQ) No. 2015-240-KB for Architectural and Engineering Design Services for the Future
Community Park (Former Par 3) Project. On September 14, 2015, the RFQ was issued. A
voluntary pre-proposal conference to provide information to the proposers submitting a
response was held on September 24, 2015. RFQ responses were due and received on
November 5, 2015. The City received a total of six (6) proposals. The City received proposals
from the following firms: Bermello Ajamil & Partners, EDSA, Inc., BEA Architects, TBG
Partners, Savino & Miller Design Studio, and Chen Moore & Assoc. Proposals from Chen
Moore & Assoc. and EDSA, Inc., failed to submit the required minimum requirement, and was,
therefore, deemed non-responsive.
On November 3, 2015, the City Manager, via Letter to Commission (LTC) No. 433-2015,
appointed an Evaluation Committee (the "Committee"), consisting of the following individuals:
• Roberto Rodriguez, Capital Projects Coordinator, Capital Improvement Program, City of
Miami Beach
• Oniel Toledo, Project Coordinator, Parks and Recreation Department, City of Miami Beach
• Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach
• Margarita Wells, Environmental Resource Manager, Public Works, City of Miami Beach
• Stephanie Rosen, Parks and Recreational Facilities Advisory Board Member
• Amelia Gowdy, Miami Beach Senior High Parent Teacher Student Association
• Gary Hunt, Bayshore Homeowners Association
The City Manager also considered the following individuals as alternates:
• Mark Tomczyk, Senior Capital Projects Coordinator, Capital Improvement Program,
City of Miami Beach
• Ricardo Guzman, Senior Planner, Planning Department, City of Miami Beach
Request For Qualifications (RFQ) No. 2015-240-KB, For Architectural and Engineering Design Services for the
Future Community Park(Former Par 3)Project
December 9th, 2015
Page 3
• Jane Gross, Bayshore Homeowners Association
The Committee convened on November 12, 2015 to consider proposals received. The
Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services, references, and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFQ. The evaluation process resulted in the ranking of proposers as
indicated in the table below.
Rl G No.
2015-24048 FOR
A&E Design Services for
the Fueue Commundyr LOW
Park Project Mark Oniel RogeGo Margarita Stephanie Amelia AGGREGATE
Tonxzyk Ranking Toledo Rarddnq Madan Rardanq Wells Ranonq Rosen Rarddnq Gowdy Rankirq Gary Hunt Ranking Jane Gross Rankirq TOTALS Rank
Berrnelo Aarril&Partners 93 1 76 3 88 1 63 2 93 1 98 1 83 3 78 2 14 2
Saviro&killer Design
Studio 90 2 100 1 85 2 80 1 89 2 90 2 105 1 100 1 12 1
BEAArchitects 63 4 68 4 43 4 43 4 33 4 63 4 43 4 48 4 32 4
TBG Partners 70 3 85 2 57 3 60 3 75 3 75 3 85 2 60 3 22 3
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission authorize the Administration to enter into
negotiations with the top ranked proposer, Savino & Miller Design Studio. Should negotiations
fail, the City Manager recommends that the Administration be authorized to enter into
negotiations with the second ranked proposer, Bermello Ajamil & Partners. Should
negotiations fail with the second ranked proposer, the City Manager recommends that the
Administration be authorized to enter into negotiations with the third ranked proposer, TBG
Partners. Further, the City Manager recommends that that Mayor and City Clerk be authorized
to sign the agreement with the successful firm.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the resolution
accepting the recommendation of the City Manager pertaining to the ranking of proposals,
pursuant to Request for Qualifications No. 2015-240-KB (the RFQ), For Architectural and
Engineering Design Services for the Future Community Park (Former Par 3) Project.
JLM/MT/EC/DM/AD
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Project-Memo.doc