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Agreement with BEA Architects, Inc
0‘C'Mpq 1 AGREEMENT BETWEEN CITY OF MIAMI BEACH AND BEA ARCHITECTS, INC FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2014-346-YG DISCIPLINE: GENERAL ARCHITECTURE RESOLUTION NO. 2015-29041 1 TABLE OF CONTENTS DESCRIPTION PAGE ARTICLE 1. DEFINITIONS 4 ARTICLE 2. BASIC SERVICES 9 ARTICLE 3. THE CITY'S RESPONSIBILITIES 14 ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 16 ARTICLE 5. ADDITIONAL SERVICES 18 ARTICLE 6. REIMBURSABLE EXPENSES 19 ARTICLE 7. COMPENSATION FOR SERVICES 20 ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 21 ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 21 ARTICLE 10. TERMINATION OF AGREEMENT 22 ARTICLE 11. INSURANCE 23 ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 24 ARTICLE 13. ERRORS AND OMISSIONS 24 ARTICLE 14. LIMITATION OF LIABILITY 25 ARTICLE 15. NOTICE 25 ARTICLE 16. MISCELLANEOUS PROVISIONS 26 2 • ; AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND BEA ARCHITECTS, INC FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" This Agreement made and entered into this_15 day of December, 2015, (Effective Date), by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139, (hereinafter referred to as City), and BEA Architects Inc., a Florida corporation having its principal office at 3075 NW South River Drive, Miami, FL 33142 (hereinafter referred to as Consultant). WITNESSETH: WHEREAS, on September 17, 2014, the Mayor and City Commission approved the issuance of Request for Qualifications No. 2014-346-YG for Professional Architectural and Engineering Services in Specialized Categories On An "As-Needed-Basis" (the RFQ); and WHEREAS, the RFQ was intended to provide access to architectural and engineering firms in accordance with the Florida Consultant's Competitive Negotiation Act; and WHEREAS, on June 10th, 2015, the City Commission approved Resolution No. 2015- 29041, respectively, authorizing the City to enter into negotiations with BEA Architects Inc and, if successful, execute an agreement with the Consultant pursuant to the RFQ; and WHEREAS, City and the Consultant have negotiated the following agreement pursuant to the RFQ; and NOW THEREFORE, City and Consultant, in consideration of the mutual covenants and agreement herein contained, agree as follows: ARTICLE 1. DEFINITIONS 1.1 Definitions. The definitions included in this Section are not exhaustive of all definitions used in this Agreement. Additional terms may be defined in other Contract Documents. The following terms shall have the meanings specified herein unless otherwise stated herein: ADDITIONAL SERVICES: "Additional Services" shall mean those services, in addition to the Basic Services in this Agreement, as described in Article 5 and the Consultant Service Order, which the Consultant shall perform, at the City's option, and which must be duly authorized, in 4 writing, by the City Manager or his authorized designee, prior to commencement of same. APPLICABLE LAWS: "Applicable Laws" means all laws, statutes, codes (including, but not limited to, building codes), ordinances, rules, regulations, lawful orders and decrees of governmental authorities having jurisdiction over the Project, the Project Site or the Parties. BASE BID: "Base Bid" shall mean the elements contained in the Construction Documents recommended by the Consultant (and approved by the City) as being within the Construction Cost Budget. "Base Bid" shall not include additive alternates or deductive alternates. BASIC SERVICES: "Basic Services" shall include those services which Consultant shall perform in accordance with the terms of the Agreement, as described in Article 2 and the Consultant Service Order. Any Services not specifically enumerated as Additional Services (as defined herein) shall also be considered Basic Services. CITY(OR OWNER): The "City" shall mean the City of Miami Beach, a Florida municipal corporation having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139. In all respects hereunder, City's obligations and performance is pursuant to City's position as the owner of the Project acting in its proprietary capacity. In the event City exercises its regulatory authority as a governmental body including, but not limited to, its regulatory authority for code inspections and issuance of Building Department permits, Public Works Department permits, or other applicable permits within its jurisdiction, the exercise of such regulatory authority and the enforcement of any Applicable Laws shall be deemed to have occurred pursuant to City's regulatory authority as a governmental body and shall not be attributable in any manner to City as a Party to this Agreement. CITY COMMISSION: "City Commission" shall mean the governing and legislative body of the City. CITY MANAGER: The "City Manager" shall mean the chief administrative officer of the City. The City Manager shall also be construed to include any duly authorized representatives designated by the City Manager in writing, including the Project Administrator, with respect to any specific matter(s) concerning the Services and/or this Agreement (exclusive of those authorizations reserved to the City Commission under this Agreement, or to regulatory or administrative bodies having jurisdiction over the Project). CONSTRUCTION COST BUDGET: The "Construction Cost Budget" shall mean the amount budgeted and established by the City to provide for the cost of construction of the Work for the Project ("Construction Cost"), as set forth in the Consultant Service Order. CONSTRUCTION DOCUMENTS: "Construction Documents" shall mean the final (100% completed) plans, technical specifications, drawings, schematics, documents, and diagrams prepared by the Consultant pursuant to this Agreement, setting forth in detail the requirements for the construction of the Project. The Construction Documents shall set forth in full all details necessary to complete the construction of the Project in accordance with the Contract Documents. Construction Documents shall not be part of the Contract Documents, until (a) the Consultant has submitted completed Construction Documents to the City and (b) they have been reviewed and approved by the City and any agencies having jurisdiction in accordance with the procedures as otherwise provided by the Contract Documents. However, approval by the City shall not in any way be construed, interpreted and/or deemed to constitute a waiver or excuse Consultant's obligations to ensure the Construction Documents are constructible, in 5 compliance with all Applicable Laws and in accordance with the Contract Documents. CONSULTANT: The named entity on page 1 of this Agreement, the "Consultant" shall mean the qualified and properly professionally licensed design professional in the State of Florida and as otherwise required by any entities, agencies, boards, governmental authorities and/or any other professional organizations with jurisdiction governing the professional practice area for which the design professional has been engaged by City and who will perform (or cause to be performed through Subconsultants acceptable to the City) all architectural, design P 9 p tY) 9 and engineering services required under this Agreement and/or Consultant Service Order and will serve as the "architect of record" and/or "engineer of record" for the Project. When the term "Consultant" is used in this Agreement it shall also be deemed to include any officers, employees, or agents of Consultants, and any other person or entity acting under the supervision, direction, or control of Consultant to provide any architectural, design, engineering or similar professional services with respect to a Project ("Subconsultants"). The Consultant shall not be replaced by any other entity, except as otherwise permitted in this Agreement. Further, any Subconsultant that may perform services on behalf of the Consultant shall be a qualified and properly professionally licensed design professional in the State of Florida and as otherwise required by any entities, agencies, boards, governmental authorities and/or any other professional organizations with jurisdiction governing the professional practice area for which the Subconsultant has been engaged by Consultant to perform professional design services in connection with the Project. The Subconsultants in Schedule "C", attached hereto, are hereby approved by the City Manager for the Project. • CONSULTANT SERVICE ORDER: Consultant Service Order shall mean the work order issued by the City to Consultant (in substantial form as in Schedule A attached hereto), that specifically describes and delineates the particular Services (Basic Services and/or Additional Services) which will be required of Consultant for the Project that is the subject of such Consultant Service Order, and which may include studies or study activity, and/or professional services as defined in Section 287.055 of the Florida Statutes. CONTRACT AMENDMENT: "Contract Amendment" shall mean a written modification to the Agreement approved by the City (as specified below) and executed between City and Consultant, covering changes, additions, or reductions in the terms of this Agreement including, without limitation, authorizing a change in the Project, or the method and manner of performance thereof, or an adjustment in the fee and/or completion dates. Contract Amendments shall be approved by the City Commission if they exceed fifty thousand dollars ($50,000.00). Even for Contract Amendments of fifty thousand dollars ($50,000.00) or less (or other such threshold contract amount as may be specified by the City of Miami Beach Procurement Ordinance), the City Manager reserves the right to seek and obtain concurrence of the City Commission for approval of any such Contract Amendment. CONTRACT DOCUMENTS: "Contract Documents" shall mean this Agreement (together with all exhibits, addenda, Consultant Service Orders and written amendments issued thereto), and all Design Documents and Construction Documents. The Contract Documents shall also include, without limitation (together with all exhibits, addenda, and written amendments issued thereto), the Invitation to Bid (ITB), instructions to bidders, bid form, bid bond, Design Criteria Package (if any), the Contract for Construction, surety payment and performance bonds, Conditions of the Contract for Construction (General, Supplementary, and other Conditions), Divisions 0-17 specifications, an approved Change Order(s), approved Construction Change Directive(s), and/or approved written order(s) for a minor change in the Work. 6 CONTRACT FOR CONSTRUCTION: "Contract for Construction" shall mean the legally binding agreement between City and Contractor for performance of the Work covered in the Contract Documents, including, without limitation, a general contractor, construction manager, design- builder or any other duly licensed construction contractor selected pursuant to any other procurement methodology available under Florida law. CONTRACTOR: "Contractor" shall mean the individual or individuals, firm, company, corporation, joint venture, or other entity contracting with City for performance of the Work covered in the Contract Documents. DESIGN CRITERIA PACKAGE or DCP: "Design Criteria Package" means concise, performance-oriented drawings or specifications of a design-build Project, prepared for the purpose of furnishing sufficient information to permit design-build firms to prepare a bid or a response to a City request for proposal, or to permit the City to enter into a negotiated design- build contract. The Design Criteria Package must specify performance-based criteria for the design-build Project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions for utilities, stormwater retention and disposal, and parking requirements applicable to the project. DESIGN DOCUMENTS: "Design Documents" means all plans, drawings specifications, schematics and all other documents which set forth in full the design of the Project and fix and describe in detail the size, configuration and character of the Project concerning all items of the Project necessary for the final preparation of the 100% completed, permitted Construction Documents in accordance with the requirements of the Contract Documents including, without limitation, all architectural and engineering elements as may be appropriate. Design Documents shall not be part of the Contract Documents, until (a) the Consultant has submitted completed Design Documents to the City and (b) they have been reviewed and approved by the City and agencies having jurisdiction in accordance with the procedures as provided by the Contract Documents. However, approval by the City shall not in any way be construed, interpreted and/or deemed to constitute a waiver or excuse Consultant's obligations to ensure the Design Documents are constructible, in compliance with all Applicable Laws and in accordance with the Contract Documents. FORCE MAJEURE: "Force Majeure" shall mean any delay occasioned by superior or irresistible force occasioned by violence in nature without the interference of human agency such as a hurricane, tornado, flood, loss caused by fire and other similar unavoidable casualties; or other causes beyond the City's or Consultant's control that are not due to any act, omission or negligence of either City or Consultant and, which have, or may be reasonably expected to have, a material adverse effect on the Project, or on the rights and obligations of City or Consultant under this Agreement and which, by the exercise of due diligence, such parties shall not have been able to avoid; provided, however, that inclement weather (except as noted above), the acts or omissions of Subconsultants, the Contractor and its sub-contractors, market conditions, labor conditions, construction industry price trends, and similar matters which normally impact on the construction process shall not be considered a Force Majeure. If the Consultant is delayed in performing any obligation under this Agreement due to a Force Majeure, the Consultant shall request a time extension from the Project Administrator within five (5) business days of said Force Majeure. Any time extension shall be subject to mutual 7 agreement and shall not be cause for any claim by the Consultant for extra compensation, unless Additional Services are required and approved pursuant to Article 5 hereof. PROJECT: The "Project" shall mean that certain City capital project described in the Consultant Service Order. Project Cost: The "Project Cost", shall mean the estimated total cost of the Project, as prepared and established by the City, including the estimated Construction Cost and Soft Costs. The Project Cost may, from time to time, be revised or adjusted by the City, in its sole discretion, to accommodate approved modifications or changes to the Project or scope of work. Project Scope: The "Project Scope" shall mean the description of the Project, as described in the Consultant Service Order. PROJECT ADMINISTRATOR: The "Project Administrator" shall mean the individual designated by the City Manager who shall be the City's authorized representative to issue directives and notices on behalf of the City with respect to all matters concerning the Services of this Agreement (exclusive of those authorizations reserved to the City Manager or City Commission under this Agreement, or to regulatory or administrative bodies having jurisdiction over the Project). PROPOSAL DOCUMENTS: "Proposal Documents" shall mean the RFQ, together with all amendments or addenda thereto (if any), which is incorporated by reference to this Agreement and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the Agreement shall prevail. Consultant's proposal in response to the RFQ is included for reference purposes only and shall not be incorporated as part of this Agreement, except with respect to Consultant's representations regarding the qualifications and experience of Consultant and its key personnel, its commitment to provide the key personnel listed therein, and its capability to perform and deliver the Services in accordance with this Agreement and consistent with the all representations made therein. SCHEDULES: "Schedules" shall mean the various schedules attached to this Agreement and referred to as follows: Schedule A— Consultant Service Order Schedule B—Consultant Compensation and Hourly Billing Rate Schedule. Schedule C—Approved Subconsultants. SCOPE OF SERVICES: "Scope of Services" shall include the Project Scope, Basic Services, and any Additional Services(as approved by the City), all as described in Schedule "A" hereto. SERVICES: "Services" shall mean all services, work, and actions by the Consultant performed pursuant to or undertaken under this Agreement. SOFT COSTS: "Soft Costs" shall mean costs related to the Project other than Construction Cost including, without limitation, Consultant's Basic Services, Additional Services, surveys, testing, general consultant, financing, permitting fees and other similar costs, as determined by the City, that are not considered as direct costs for the construction of the Project. STATEMENT OF PROBABLE CONSTRUCTION COST: The "Statement of Probable 8 Construction Cost" shall mean the detailed estimate prepared by Consultant in Construction Standard Index (CSI) format or other format approved by the Project Administrator, which includes the Consultant's estimated total construction cost to the City of the Work for the Project (as established in the Contract Documents, as they may be amended from time to time). The Statement of Probable Construction Cost shall be in sufficient detail to identify the costs of each element of the Project and include a breakdown of the fees, general conditions and construction contingency for the Project. Costs shall be adjusted to the projected bid date to take into account anticipated price escalation. WORK: "Work" shall mean all labor, materials, equipment, supplies, tools, machinery, utilities, fabrication, transportation, insurance, bonds, permits and conditions thereof, building code changes and government approvals, licenses, tests, quality assurance and/or quality control inspections and related certifications, surveys, studies, and other items, work and services that are necessary or appropriate for the total construction, installation, and functioning of the Project, together with all additional, collateral and incidental items, and work and services required for delivery of a completed, fully functional and functioning Project as set forth in the Contract Documents. ARTICLE 2. BASIC SERVICES 2.1 The Consultant shall provide Basic Services for the Project, specifically described in the Consultant Service Order. 2.2 The Services will be commenced by the Consultant upon receipt of a written Consultant Service Order signed by the City Manager or the Project Administrator. Consultant shall countersign the Consultant Service Order upon receipt and return the signed copy to the City. 2.3 As it relates to the Services and the Project, Consultant warrants and represents to the City that it is knowledgeable of and shall comply with all Applicable Laws. The Consultant agrees to comply with all Applicable Laws, whether now in effect or as may be amended or adopted from time to time, and shall further take into account all known pending changes to the foregoing of which it should reasonably be aware. 2.4 The Consultant warrants and represents to the City that all of the Services required under this Agreement shall be performed in accordance with the standard of care normally exercised in the design of comparable projects in South Florida. Consultant warrants and represents to the City that it is experienced, fully qualified, and properly licensed (pursuant to Applicable Laws) to perform the Services. Consultant warrants and represents to the City that it is responsible for the technical accuracy of the Services (including, without limitation, the Design Documents contemplated in Schedule "A" hereto). Consultant further warrants and represents that the approved and permitted Construction Documents shall constitute a representation by Consultant to City that the Project, if constructed as required by the Contract Documents, will be fully functional, suitable and sufficient for its intended purposes. 2.5 The Consultant's Basic Services may consist of various tasks, including planning, design, bidding/award, preparation of a DCP, studies, construction administration, and Additional Services (as may be approved), all as further described in the Consultant Service Order; and shall also include any and all of Consultant's responsibilities and obligations with respect to the Project, as set forth in the General Conditions of the Contract for Construction. 9 2.6 RESPONSIBILITY FOR CLAIMS AND LIABILITIES: No action or omission by City shall waive or excuse Consultant's obligations under the Agreement and/or other Contract Documents and that Consultant shall remain fully liable for all work performed by Consultant including, without limitation, any design errors or omissions. Written decisions and/or approvals issued by the City shall not constitute nor be deemed a release of the responsibility and liability of the Consultant (or any Subconsultants), for the accuracy and competency of the Design Documents and Construction Documents, nor shall any City approval and/or decisions be deemed to be an assumption of such responsibility by the City for a defect, error or omission in the Design Documents and the Construction Documents. Moreover, neither the City's inspection, review, approval or acceptance of, nor payment for, any Services required under the Agreement shall be construed to relieve the Consultant (or any Subconsultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. The Consultant shall be and remain liable to the City in accordance with Applicable Laws for all damages to City caused by any failure of the Consultant or to comply with the terms and conditions of the Agreement or by the Consultant's misconduct, unlawful acts, negligent acts, errors or omissions in the performance of the Agreement. 2.7 TIME: It is understood that time is of the essence in the completion of the Project and, in this respect, the parties agree as follows: 2.7.1 Term: The term of this Agreement shall commence upon execution by the City and Consultant, which shall be the Effective Date referred to on page 1 hereof, and shall be in effect for three (3) years ("Initial Term"), plus two (2), one (1) year renewal options, to be exercised at the sole discretion of the City Manager(Initial Term and any renewals shall be collectively referred to as the "Term"). Notwithstanding the preceding Term, Consultant shall adhere to any and all timelines and/or deadlines, as set forth in the Consultant Service Order, including the time for completion of the work and/or services for such Project(as set forth in the particular Consultant Service Order). 2.7.2 The Consultant shall perform the Services as expeditiously as is consistent with the standard of professional skill and care required by this Agreement, and the orderly progress of the Work. 2.7.3 Recognizing that the construction of other projects within the City may affect scheduling of the construction for the Project, the Consultant shall diligently coordinate performance of the Services with the City (through the Project Administrator) in order to provide for the safe, expeditious, economical and efficient completion of the Project, without negatively impacting concurrent work by others. The Consultant shall coordinate the Services with all of its Subconsultants, as well as other consultants, including, without limitation, City provided consultants (if any). 2.7.4 The Services shall be performed in a manner that shall conform to the Consultant Service Order. The Consultant may submit requests for an adjustment to the Consultant Service Order completion time, if made necessary because of undue delays resulting from untimely review taken by the City (or authorities having jurisdiction over the Project) to approve the Consultant's submissions, or any other portion of the Services requiring approval by the City (or other governmental authorities having jurisdiction over the Project). Consultant shall immediately provide the Project Administrator with written notice stating the reason for the particular delay; the requested adjustment (i.e. extension) to the Project Schedule; and a revised anticipated schedule of completion. 10 Upon receipt and review of Consultant's request (and such other documentation as the Project Administrator may require), the Project Administrator may grant a reasonable extension of time for completion of the particular work involved, and authorize that the appropriate adjustment be made to the Project Schedule. The Project Administrator's approval (if granted) shall be in writing. 2.8 Consultant shall use its best efforts to maintain a constructive, professional, cooperative working relationship with the Project Administrator, Contractor, and any and all other individuals and/or firms that have been contracted, or otherwise retained, to perform work on the Project. 2.9 The Consultant shall perform its duties under this Agreement, and under a Consultant Service Order, in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. 2.10 The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all Services required under the Agreement and under the Consultant Service Order (including the services performed by Subconsultants), within the specified time period and specified cost. The Consultant shall perform the Services utilizing the skill, knowledge, and judgment ordinarily possessed and used by a proficient consulting with respect to the disciplines required for the performance of such Services in the State of Florida. The Consultant is responsible for, and shall represent to City that the Services conform to the City's requirements, the Contract Documents and all Applicable Laws. The Consultant shall be and remain liable to the City for all damages to the City caused by the Consultant's negligent acts or errors or omissions in the performance of the Services. In addition to all other rights and remedies which the City may have, the Consultant shall, at its expense, re-perform all or any portion of the Services to correct any deficiencies which result from the Consultant's failure to perform in accordance with the above standards. The Consultant shall also be liable for the replacement or repair of any defective materials and equipment and re-performance of any non-conforming construction work resulting from such deficient Services (i) for a period from the Effective Date of this Agreement, until twelve (12) months following final acceptance of the Work, (ii) or for the period of design liability required by applicable law, whichever is later. The Project Administrator shall notify the Consultant, in writing, of any deficiencies and shall approve the method and timing of the corrections. 2.10.1 The Consultant shall be responsible for deficient, defective Services and any resulting deficient, defective construction work re-performed within twelve (12) months following final acceptance and shall be subject to further re-performance, repair and replacement for twelve (12) months from the date of initial re-performance, not to exceed twenty-four months (24)from final acceptance. 2.11 The City shall have the right, at any time, in its sole and absolute discretion, to submit for review to other consultants (engaged by the City at its expense) any or all parts of the Services and the Consultant shall fully cooperate in such review(s). Whenever others are required to verify, review, or consider any Services performed by Consultant (including, without limitation, contractors, other design professionals, and/or other consultants retained by the City), the intent of such requirement is to enable the Consultant to receive input from others' professional expertise to identify any discrepancies, errors or omissions that are inconsistent with industry standards for design or construction of comparable projects; or which are inconsistent with Applicable Laws; or which are inconsistent with standards, decisions or approvals provided by the City under this Agreement. Consultant will use reasonable care and skill, in accordance and 11 consistent with customary professional standards, in responding to items identified by other reviewers in accordance with this subsection. Consultant shall receive comments from reviewers, in writing, including, without limitation (and where applicable), via a set of marked-up drawings and specifications. Consultant shall address comments forwarded to it in a timely manner. The term "timely" shall be defined to mean as soon as possible under the circumstances, taking into account the timelines of the Project schedule. 2.11.1 The Consultant is advised that a performance evaluation of the Services rendered throughout this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. 2.12 Consultant agrees that when any portion of the Services relates to a professional service which, under Florida Statutes, requires a license, certificate of authorization, or other form of legal entitlement to practice and/or perform such Service(s), it shall employ and/or retain only qualified duly licensed certified personnel to provide same. 2.13 Consultant agrees to designate, in writing, within five (5) calendar days after receiving a fully executed Consultant Service Order, a qualified licensed professional to serve as its project manager (hereinafter referred to as the "Project Manager"). The Project Manager shall be authorized and responsible to act on behalf of Consultant with respect to directing, coordinating and administrating all aspects of the Services. Consultant's Project Manager (as well as any replacement) shall be subject to the prior written approval of the City Manager or the Project Administrator. Replacement (including reassignment) of an approved Project Manager shall not be made without the prior written approval of the City Manager or his designee (i.e. the Project Administrator). 2.13.1 Consultant agrees, within fourteen (14) calendar days of receipt of written notice from the City Manager or the Project Administrator (which notice shall state the cause therefore), to promptly remove and replace a Project Manager, or any other personnel employed or otherwise retained by Consultant for the Project ( including, without limitation, any Subconsultants). 2.14 Consultant agrees not to divulge, furnish or make available to any third party(ies), any non-public information concerning the Services or the Project, without the prior written consent of the City Manager or the Project Administrator, unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly subpoenaed. Consultant shall also require Subconsultants to comply with this subsection. 2.15 The City and Consultant acknowledge that the Services, as described in the Agreement and the Consultant Service Order, do not delineate every detail and minor work task required to be performed by Consultant to complete the work and/or services described and delineated under a Consultant Service Order issued to Consultant by the City for a particular Project. If, during the course of performing work, services and/or tasks on a particular Consultant Service Order, Consultant determines that work and/or services should be performed (to complete the Project delineated under such Order) which is, in the Consultant's reasonable opinion, outside the level of effort originally anticipated in the Consultant Service Order, then Consultant shall promptly notify the Project Administrator, in writing, and shall obtain the Project Administrator's written consent before proceeding with such work and/or services. If Consultant proceeds with any such additional work and/or services without obtaining the prior written consent of the Project Administrator, said work and/or services shall be deemed to be a Basic Service under 12 this Agreement and shall also be deemed to be within the scope of services delineated in the Consultant Service Order(whether or not specifically addressed in the Scope of Services). Mere notice by Consultant to the Project Administrator shall not constitute authorization or approval by the City to perform such work. Performance of any such work and/or services by Consultant without the prior written consent of the Project Administrator shall be undertaken at Consultant's sole risk and liability. 2.16 Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any and all such documents and/or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.17 THE CITY HAS NO OBLIGATION TO ASSIST, FACILITATE AND/OR PERFORM IN ANY WAY THE CONSULTANT'S OBLIGATIONS UNDER THE AGREEMENT OR OTHER CONTRACT DOCUMENTS. THE CITY'S PARTICIPATION, FACILITATION AND/OR ASSISTANCE TO THE CONSULTANT SHALL BE AT ITS SOLE DISCRETION AND SHALL NOT, IN ANY WAY, BE CONSTRUED, INTERPRETED AND/OR CONSTITUTE AN ASSUMPTION BY THE CITY OF CONSULTANT'S OBLIGATIONS, A WAIVER OF CONSULTANT'S OBLIGATIONS AND/OR EXCUSE ANY BREACH BY CONSULTANT OF ITS OBLIGATIONS UNDER THE CONTRACT DOCUMENTS. THE PARTICIPATION IN THE PERFORMANCE OF ANY OF CONSULTANT'S OBLIGATIONS SHALL NOT PRECLUDE THE CITY FROM DECLARING CONSULTANT IN DEFAULT FOR CONSULTANT'S FAILURE TO PERFORM SUCH OBLIGATION, NOR SHALL IT LIMIT, IN ANY WAY, THE CITY'S RIGHTS AND REMEDIES IN CONNECTION THEREWITH. THE CONSULTANT EXPRESSLY ACKNOWLEDGES AND AGREES NOT TO RAISE OR ASSERT AS DEFENSE TO ANY CLAIM, ACTION, SUIT AND/OR OTHER PROCEEDING OF A SIMILAR NATURE, THE CITY'S PARTICIPATION, ASSISTANCE AND/OR FACILITATION IN THE PERFORMANCE OF CONSULTANT'S OBLIGATIONS. INCLUDING, WITHOUT LIMITATION, ASSISTING WITH OBTAINING PERMITS OR WITH COORDINATION WITH UTILITIES, OR OTHER MATTERS RELATED TO THE PROJECT. IN THE EVENT OF ANY CONFLICT BETWEEN THIS SECTION AND/OR ANY OTHER PROVISION OF THIS AGREEMENT OR OTHER CONTRACT DOCUMENTS, THIS SECTION SHALL GOVERN. 2.18 GREEN BUILDING STANDARDS: The Consultant shall comply with the requirements of Section 255.2575, Florida Statutes, and Chapter 100 of the City Code, as both may be amended from time to time, addressing applicable Leadership in Energy and Environmental Design (LEED) compliance requirements. 2.19 SUBCONSULTANTS: All services provided by Subconsultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall be undertaken and performed pursuant to appropriate written agreements between the Consultant and the Subconsultants, which shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and the Subconsultants. The Consultant shall not retain, add, or replace any Subconsultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. The Consultant shall cause the names of Subconsultants responsible for significant portions of the Services to be inserted on the plans and specifications. 13 The Consultant shall be ultimately responsible for ensuring the Consultant's and all of its Subconsultants' compliance with the requirements of this Section and any other provision of the Agreement and/or Consultant Service Order. With respect to the performance of work by Subconsultants, the Consultant shall, in approving and accepting such work, ensure the professional quality, completeness, and coordination of the Subconsultant's work. The Consultant shall, upon the request of the City, submit to the City such documentation and information as the City reasonably requests to evidence the creation, standing, ownership and professional licensure of the Consultant (and Subconsultants), including organizational documents, operating agreements and professional licensure documentation, and copies of the Consultant's contracts with the Subconsultant with respect to the Project. However, the City's failure to request such documentation or evidence and/or failure to enforce in any way the terms and provisions of this Section, the Agreement and/or any other Consultant Service Order during the Project does not excuse, waive and/or condone in any way any noncompliance of the requirements set forth therein including, without limitation, the professional licensure requirements. Any approval of a Subconsultant by the City shall in no way shift from the Consultant to City the responsibility for the quality and acceptability of the services performed by the Subconsultant. Payment of Subconsultants shall be the sole responsibility of the Consultant, and shall not be cause for any increase in compensation to the Consultant for payment of the Services. ARTICLE 3. THE CITY'S RESPONSIBILITIES 3.1 The City Manager shall designate a Project Administrator, who shall be the City's authorized representative to act on City's behalf with respect to the City's responsibilities or matters requiring City's approval under the Contract Documents. The Project Administrator shall be authorized (without limitation) to transmit instructions, receive information, and interpret and define City policies and decisions with respect to the Services and the Project. The Project Administrator shall have full authority to require the Consultant to comply with the Contract Documents, provided, however, that any failure of the Project Administrator to identify any noncompliance, or to specifically direct or require compliance, shall in no way constitute a waiver of, or excuse, the Consultant's obligation to comply with the requirements of the Contract Documents. 3.2 The City shall make available to Consultant, for the convenience of the Consultant only, information that the City has in its possession pertinent to the Project. Consultant hereby agrees and acknowledges that, in making any such information available to Consultant, the City makes no express or implied certification, warranty, and/or representation as to the accuracy or completeness of such information and assumes no responsibility whatsoever with respect to, the sufficiency, completeness or accuracy of such information. The Consultant understands, and hereby agrees and acknowledges, that it is obligated to verify to the extent it deems necessary all information furnished by the City, and that it is solely responsible for the accuracy and applicability of all such information used by Consultant. Such verification shall include, without limitation, visual examination of existing conditions in all locations encompassed by the Project, where such examination can be made without using destructive measures (i.e. excavation or demolition). Survey information shall be spot checked to the extent that Consultant has satisfied itself as to the reliability of the information. 3.3 At any time, in his/her sole discretion, the City Manager may furnish accounting, and insurance counseling services for the Project (including, without limitation, auditing services to 14 verify the Consultant's applications for payment, or to ascertain that Consultant has properly remitted payment due to its Subconsultants or vendors). 3.4 If the City observes or otherwise becomes aware of any fault or defect in the Project, or non-conformance with the Contract Documents, the City, through the Project Administrator, shall give prompt written notice thereof to the Consultant. 3.5 The City, acting in its proprietary capacity as Owner and not in its regulatory capacity, shall render any administrative approvals and decisions required under this Agreement, in writing, as reasonably expeditious for the orderly progress of the Services and of the Work. 3.6 The City Commission shall be the final authority to do or to approve the following actions or conduct, by passage of an enabling resolution or amendment to this Agreement: 3.6.1 Except where otherwise expressly noted in the Agreement or the Contract Documents, the City Commission shall be the body to consider, comment upon, or approve any amendments or modifications to this Agreement. 3.6.2 The City Commission shall be the body to consider, comment upon, or approve any assignment, sale, transfer or subletting of this Agreement. Assignment and transfer shall be defined to also include sale of the majority of the stock of a corporate consultant. 3.6.3 The City Commission shall approve or consider all Contract Amendments that exceed the sum of fifty thousand dollars ($50,000.00) (or other such amount as may be specified by the City of Miami Beach Procurement Ordinance, as amended). 3.7 Except where otherwise expressly noted in this Agreement, the City Manager shall serve as the City's primary representative to whom administrative (proprietary) requests for decisions and approvals required hereunder by the City shall be made. Except where otherwise expressly noted in this Agreement or the Contract Documents, the City Manager shall issue decisions and authorizations which may include, without limitation, proprietary review, approval, or comment upon the schedules, plans, reports, estimates, contracts, and other documents submitted to the City by Consultant. 3.7.1 The City Manager shall have prior review and approval of the Project Manager (and any replacements) and of any Subconsultants (and any replacements). 3.7.2 The City Manager shall decide, and render administrative (proprietary) decisions on matters arising pursuant to this Agreement which are not otherwise expressly provided for in this Agreement. In his/her discretion, the City Manager may also consult with the City Commission on such matters. 3.7.3 At the request of Consultant, the City Manager shall be authorized, but not required, to reallocate monies already budgeted toward payment of the Consultant; provided, however, that the Consultant's compensation (or other budgets established by this Agreement) may not be increased without the prior approval of the City Commission, which approval (if granted at all) shall be in its sole and reasonable discretion. 3.7.4 The City Manager may approve Contract Amendments which do not exceed the sum of fifty thousand dollars ($50,000.00) (or other such amount as may be specified by 15 the City of Miami Beach Purchasing Ordinance, as amended); provided that no such amendments increase any of the budgets established by this Agreement. 3.7.5 The City Manager may, in his/her sole discretion, form a committee or committees, or inquire of, or consult with, persons for the purpose of receiving advice and recommendations relating to the exercise of the City's powers, duties, and responsibilities under this Agreement or the Contract Documents. 3.7.6 The City Manager shall be the City Commission's authorized representative with regard to acting on behalf of the City in the event of issuing any default notice(s) under this Agreement, and, should such default remain uncured, in terminating the Agreement (pursuant to and in accordance with Article 10 hereof). 3.8 The City's review, evaluation, or comment as to any documents prepared by or on behalf of the Consultant shall be solely for the purpose of the City's determining for its own satisfaction the suitability of the Project, or portions thereof, detailed in such documents for the purposes intended therefor by the City, and may not be relied upon in any way by the Consultant or any other third party as a substantive review thereof. ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 4.1 The City shall establish a Construction Cost Budget for the Project, as set forth in the Consultant Service Order. Consultant shall design the Project so that the Construction Cost Budget for the Project is not exceeded. As part of the Basic Services, Consultant shall design and/or re-design the Project to the Construction Cost Budget in accordance with this Article 4, making all revisions necessary to maintain the Construction Cost Budget. Consultant shall attend meetings with the City to review and discuss cost estimates, cost-saving alternatives, and implementation or revision of the Design Documents and Construction Documents to address such items, as necessary to meet the established budget parameters set forth in the City Construction Budget. 4.2. Consultant shall provide and/or update the Statement of Probable Construction Cost at each stage of completion of the Design Documents and at completion of the Construction Documents, unless otherwise specified in the Consultant Service Order or other written directive of the Project Administrator. 4.2.1. At completion of the conceptual design (at such stage of completion of the Design Documents as may be specified by the Project Administrator), Consultant shall provide the City a Statement of Probable Construction Cost, which must include an estimated Construction Cost for the Project within a range of plus or minus fifteen percent (+/-15%) of the Construction Cost Budget. If at the foregoing stage of design the Consultant's Statement of Probable Construction Cost exceeds the City's Construction Budget by more than fifteen percent (15%), then the Project Administrator shall provide notice thereof to the Consultant. Consultant shall then identify the cause(s) for the difference and recommend in writing for the City's approval any modification in the Design Documents necessary to conform the Consultant's estimated total costs in the Statement of Probable Construction Cost to within fifteen percent (15%) of the City's Construction Budget. Upon obtaining City's approval of any proposed modifications, Consultant shall incorporate such modifications within the Design Documents as part of the Basic Services and at no additional cost to the City. 16 4.2.2. At the 30% and 60% completion of the Design Documents, Consultant shall update its Statement of Probable Construction Cost, which must include an estimated Construction Cost for the Project within a range of plus or minus ten percent (+/-10%) of the Construction Cost Budget. If at the foregoing stages of design the Consultant's Statement of Probable Construction Cost exceeds the City's Construction Budget by more than ten percent (10%), the Project Administrator shall provide notice thereof to the Consultant. Consultant shall then identify the cause(s) for the difference and recommend in writing for the City's approval any modification in the Design Documents necessary to conform the Consultant's estimated total costs in the Statement of Probable Construction Cost to within ten percent (10%) of the City's Construction Budget. Upon obtaining City's approval of any proposed modifications, Consultant shall incorporate such modifications within the Design Documents as part of the Basic Services and at no additional cost to the City. 4.2.3. At the 90% stage completion of the Design Documents and at completion of the Construction Documents, Consultant shall update its Statement of Probable Construction Cost, which must include an estimated Construction Cost for the Project within a range of plus or minus five percent (+/-5%) of the Construction Cost Budget. If at the foregoing stages of design the Consultant's Statement of Probable Construction Cost exceeds the City's Construction Budget by more than five percent (5%), the Project Administrator shall provide notice thereof to the Consultant. Consultant shall then identify the cause(s) for the difference and recommend in writing for the City's approval any modification in the Design Documents necessary to conform the Consultant's estimated total costs in the Statement of Probable Construction Cost to within five percent (5%) of the City's Construction Budget. Upon obtaining the City's approval, Consultant shall promptly modify the Design Documents or Construction Documents within the time period specified by the Project Administrator (which time period for completion shall not exceed ninety (90) days from the date Consultant is notified to re-design), as part of the Basic Services and at no additional cost to the City. 4.2.4. To ensure that the Construction Cost shall not exceed the City's Construction Budget, each Statement of Probable Construction Cost shall be in sufficient detail to identify the costs of each element and include a breakdown of the fees, general conditions and a reasonable and appropriate construction contingency. 4.3. Consultant shall certify and warrant to the City that the Statement of Probable Construction Cost and any update thereto, represents Consultant's best judgment of the Construction Cost for the Project as an experienced design professional familiar with the construction industry, provided, however, that Consultant cannot (and does not) guarantee that bids or negotiated prices will not vary from any estimates of Construction Cost or other cost evaluation(s) prepared (or otherwise provided) by Consultant. 4.4 If the lowest and best Base Bid exceeds the Consultant's final updated Statement of Probable Cost by more than ten percent (10%), the Project Administrator shall provide notice thereof to the Consultant, and the Consultant shall re-design the Project within the Project Scope, construction schedule, sequence of Work, or such other action, as deemed necessary, to reduce the Statement of Probable Construction Cost, and Consultant shall provide any required revisions to the Contract Documents (including, without limitation, the Construction Documents) within the time period specified by the Project Administrator (which time period for completion shall not exceed ninety (90) days from the date Consultant is notified to re-design), and shall provide re-bidding services, as many times as may be reasonably requested by the City, as part of the Basic Services and at no additional cost to the City, in order to bring any resulting, responsive and responsible bids within ten percent (10%) of the Consultant's final 17 updated Statement of Probable Cost. 4.5. The Construction Cost Budget shall not be exceeded without fully justifiable, extraordinary, and unforeseen circumstances (such as Force Majeure) which are beyond the control of the parties. Any expenditure above this amount shall be subject to prior City Commission approval which, if granted at all, shall be at the sole and reasonable discretion of the City Commission. The City Commission shall have no obligation to approve an increase in the Construction Cost Budget and, if such Construction Cost Budget is exceeded, the City Commission may, at its sole and absolute discretion, terminate this Agreement (and the remaining Services)without any further liability to the City. 4.6. The City Commission may, at its sole and absolute discretion, and without relieving Consultant of its obligations under this Agreement to design the Project to the Construction Cost Budget as set forth in Sections 4.1 through 4.5 above, separately elect any of the following options: (1) approve an increase to the Construction Cost Budget; (2) reject all bids, and (at its option) authorize rebidding of the Project; (3) abandon the Project and terminate the remaining Services without any further liability to the City; (4) select as many deductive alternatives as may be necessary to bring the lowest and best bid within the Construction Cost Budget. ARTICLE 5. ADDITIONAL SERVICES 5.1 Additional Services shall only be performed by Consultant following receipt of written authorization by the Project Administrator (which authorization must be obtained prior to commencement of any such additional work by Consultant). The written authorization shall contain a description of the Additional Services required; a lump sum to be negotiated at the time of the request for additional services or an hourly fee (in accordance with the rates in Schedule "B" hereto), with a "Not to Exceed" amount; Reimbursable Expenses (if any) with a "Not to Exceed" amount; the amended Construction Cost Budget (if applicable); the time required to complete the Additional Services; and an amended Project Schedule (if applicable). "Not to Exceed" shall mean the maximum cumulative hourly fees allowable (or, in the case of Reimbursable Expenses, the maximum cumulative expenses allowable), which the Consultant shall not exceed without further written authorization of the Project Administrator. The "Not to Exceed" amount is not a guaranteed maximum cost for the additional work requested (or, in the case of Reimbursables, for the expenses), and all costs applicable to same shall be verifiable through time sheets (and, for Reimbursables, expense reviews). 5.2 Additional Services include the following: 5.2.1 Appraisals: Investigation and creation of detailed appraisals and valuations of existing facilities, and surveys or inventories in connection with construction performed by City. 5.2.2. Unforeseen Conditions. Providing additional work relative to the Project which arises from subsequent circumstances and causes which could not reasonably have been foreseen at the time of the Consultant Service Order (excluding conditions determined by all prior studies available to Consultant and excluding circumstances and causes resulting from error, omission, inadvertence, or negligence of Consultant). 5.2.3. City-Requested Revisions to Construction Documents: Making revisions to Construction Documents resulting in or from City-requested changes in Scope of Work involving new program elements, when such revisions are inconsistent with written 18 approvals or instructions previously given by City and/or are due to causes beyond the control of Consultant. 5.2.4 Expert Witness: Except insofar as the Consultant is required by legal process or subpoena to appear and give testimony, preparing to serve or serving as an expert witness in connection with any state or federal court action to which the Consultant is not a party in its own name, that is not instituted by the Consultant or in which the performance of the Consultant is not in issue. 5.2.5 Procurement: Assistance in connection with bid protests, re-bidding, or re- negotiating contracts (except for Contract Document revisions and re-bidding services required under Section 4.4 hereof, which shall be provided at no additional cost to City). 5.2.6. Models: Preparing professional perspectives, models or renderings in addition to those provided for in this Agreement except insofar as these are otherwise useful or necessary to the Consultant in the provision of Basic Services. 5.2.7. Threshold Inspection/Material Testing and Inspection: Providing threshold inspection services and material testing/special inspection services, provided that Consultant, as part of the Basic Services, shall report on the progress the Work, including any defects and deficiencies that may be observed in the Work. 5.2.8 Pre-Desiqn Surveys & Testing: Environmental investigations and site evaluations, provided, however, that surveys of the existing structure required to complete as-built documentation are not additional services. 5.2.9 Geotechnical engineering. Providing geotechnical engineering services or site surveys. Except as specified herein, services that are required for completion of the Construction Documents shall be part of Consultant's Basic Services. ARTICLE 6. REIMBURSABLE EXPENSES 6.1 Reimbursable Expenses must be authorized, in advance, in writing, by the Project Administrator. Invoices or vouchers for Reimbursable Expenses shall be submitted to the Project Administrator (along with any supporting receipts and other back-up material requested by the Project Administrator). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Reimbursable Expenses may include, but not be limited to, the following: Cost of reproduction, courier, and postage and handling of drawings, plans, specifications, and other Project documents (excluding reproductions for the office use of the Consultant and its Subconsultants, and courier, postage and handling costs between the Consultant and its Subconsultants). Costs for reproduction and preparation of graphics for community workshops. Permit fees required by City of Miami Beach regulatory bodies having jurisdiction over the Project(i.e. City permit fees). 19 ARTICLE 7. COMPENSATION FOR SERVICES 7.1 Consultant's "Lump Sum" or"Not to Exceed"fee for provision of the Services, or portions thereof, as may be set forth and described in the Consultant Service Order issued for a particular Project, shall be negotiated between the City and Consultant, and shall be set forth in the Consultant Service Order. 7.2 Payments for Services shall be made within forty-five (45) calendar days of receipt and approval of an acceptable invoice by the Project Administrator. Payments shall be made in proportion to the Services satisfactorily performed, so that the payments for Services never exceed the progress percentage noted in the Consultant's Progress Schedule (to be submitted with each invoice). No mark-up shall be allowed on subcontracted work. In addition to the invoice, the Consultant shall, for Hourly Rate authorizations, submit a progress report giving the percentage of completion of the Project and the total estimated fee to completion. 7.3 Approved Additional Services shall be compensated in accordance with the hourly rates set forth in Schedule "B," attached hereto. Any request for payment of Additional Services shall be included with a Consultant payment request. No mark-up shall be allowed on Additional Services (whether sub-contracted or not). 7.4 Approved Reimbursable Expenses shall be paid in accordance with Article 6 hereto, up to the "Not to Exceed" Reimbursable allowance amount in the Consultant Service Order hereto. Any request for payment of Reimbursable Expenses shall also be included with Consultant's payment request. No mark-up shall be allowed on Reimbursable Expenses. 7.5 ESCALATION: The initial hourly rates shall remain constant for the Initial Term of the agreement. Ninety (90) days prior to expiration of the Initial Term, the City may consider an adjustment to the preceding year's unit costs for the subsequent year. Only request for increases based on a corresponding increase in the Consumer Price Index for All Urban Consumers; U.S. City average (1982-84=100), as established by the United States Bureau of Labor Statistics ("CPI"), or material adjustments to the scope or requirements of the RFQ by the City, including (but not limited to) living wage increases, will be considered. In the event that the City determines that the requested increase is unsubstantiated, the Consultant agrees to perform all duties at the current cost terms. 7.6 No retainage shall be made from the Consultant's compensation on account of sums withheld by the City on payments to Contractor. 7.7 METHOD OF BILLING AND PAYMENT. Consultant shall invoice the Project Administrator in a timely manner, but no more than once on a monthly basis. Invoices shall identify the nature and extent of the work performed; the total hours of work performed by employee category; and the respective hourly billing rate associated therewith. In the event Subconsultant work is used, the percentage of completion shall be identified. Invoices shall also itemize and summarize any Additional Services and/or Reimbursable Expenses. A copy of the written approval of the Project Administrator for the requested Additional Service(s) or Reimbursable Expense(s) shall accompany the invoice. 7.7.1 If requested, Consultant shall provide back-up for past and current invoices that records hours for all work (by employee category), and cost itemizations for Reimbursable Expenses (by category). 20 ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 8.1 All books, records (whether financial or otherwise), correspondence, technical documents, and any other records or documents related to the Services and/or Project will be available for examination and audit by the City Manager, or his/her authorized representatives, at Consultant's office (at the address designated in Article 15 ["Notices"]), during customary business hours. All such records shall be kept at least for a period of three (3) years after Consultant's completion of the Services. Incomplete or incorrect entries in such records and accounts relating personnel services and expenses may be grounds for City's disallowance of any fees or expenses based upon such entries. Consultant shall also bind its Subconsultants to the requirements of this Article and ensure compliance therewith ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 9.1 All notes, correspondence, documents, plans and specifications, designs, drawings, renderings, calculations, specifications, models, photographs, reports, surveys, investigations, and any other documents (whether completed or partially completed) and copyrights thereto for Services performed or produced in the performance of this Agreement, or related to the Project, whether in its native electronic form, paper or other hard copy medium or in electronic medium, except with respect to copyrighted standard details and designs owned by the Consultant or owned by a third party and licensed to the Consultant for use and reproduction, shall become the property of the City. Consultant shall deliver all such documents to the Project Administrator in their native electronic form, as required in the Consultant Service Order within thirty (30) days of completion of the Services (or within thirty (30) days of expiration or earlier termination of this Agreement as the case may be). However, the City may grant an exclusive license of the copyright to the Consultant for reusing and reproducing copyrighted materials or portions thereof as authorized by the City Manager in advance and in writing, In addition, the Consultant shall not disclose, release, or make available any document to any third party without prior written approval from the City Manager. The Consultant shall warrant to the City that it has been granted a license to use and reproduce any standard details and designs owned by a third party and used or reproduced by the Consultant in the performance of this Agreement. Nothing contained herein shall be deemed to exclude any document from Chapter 119, Florida Statutes. 9.2 The Consultant is permitted to reproduce copyrighted material described above subject to prior written approval of the City Manager. 9.3 At the City's option, the Consultant may be authorized, as an Additional Service, to adapt copyrighted material for additional or other work for the City; however, payment to the Consultant for such adaptations will be limited to an amount not greater than 50% of the original fee earned to adapt the original copyrighted material to a new site. 9.4 The City shall have the right to modify the Project or any components thereof without permission from the Consultant or without any additional compensation to the Consultant. The Consultant shall be released from any liability resulting from such modification. 9.5 The Consultant shall bind all Subconsultants to the Agreement requirements for re-use of plans and specifications. 21 ARTICLE 10. TERMINATION OF AGREEMENT 10.1 TERMINATION FOR LACK OF FUNDS: The City is a governmental entity and is subject to the appropriation of funds by its legislative body in an amount sufficient to allow continuation of its performance in accordance with the terms and conditions of this Agreement. In the event there is a lack of adequate funding either for the Services or the Project (or both), the City may terminate this Agreement without further liability to the City. 10.2 TERMINATION FOR CAUSE: The City, through the City Manager, may terminate this Agreement for cause, upon written notice to Consultant, in the event that the Consultant (1) violates any provision of this Agreement or performs same in bad faith; (2) unreasonably delays the performance of the Services or any portion thereof; or (3) does not perform the Services or any portion thereof in a timely and satisfactory manner. In the case of termination for cause by the City, the Consultant shall first be granted a thirty (30) day cure period (commencing upon receipt of the initial written notice of default from the City). 10.2.1 In the event this Agreement is terminated for cause by the City, the City, at its sole option and discretion, may take over the remaining Services and complete them by contracting with another consultant(s), or otherwise. The Consultant shall be liable to the City for any additional cost(s) incurred by the City due to such termination. "Additional Cost" is defined as the difference between the actual cost of completion of the Services, and the cost of completion of such Services had the Agreement not been terminated. 10.2.2 In the event of termination for cause by the City, the City shall only be obligated to pay Consultant for those Services satisfactorily performed and accepted prior to the date of termination (as such date is set forth in, or can be calculated from, the City's initial written default notice). Upon payment of any amount which may be due to Consultant pursuant to this subsection 10.2.2, the City shall have no further liability to Consultant. 10.2.3 As a condition precedent to release of any payment which may be due to Consultant under subsection 10.2.2, the Consultant shall promptly assemble and deliver to the Project Administrator any and all Project documents prepared (or caused to be prepared) by Consultant(including, without limitation, those referenced in subsection 9.1 hereof). The City shall not be responsible for any cost incurred by Consultant for assembly, copy, and/or delivery of Project documents pursuant to this subsection. 10.3 TERMINATION FOR CONVENIENCE: In addition to the City's right to terminate for cause, the City through the City Manager, may also terminate this Agreement, upon fourteen (14) days prior written notice to Consultant, for convenience, without cause, and without penalty, when (in its sole discretion) it deems such termination to be in the best interest of the City. In the event the City terminates the Agreement for convenience, Consultant shall be compensated for all Services satisfactorily performed and accepted up to the termination date (as set forth in the City's written notice), and for Consultant's costs in assembly and delivery to the Project Administrator of the Project documents (referenced in subsection 10.2.3 above). Upon payment of any amount which may be due to Consultant pursuant this subsection 10.3, the City shall have no further liability to Consultant. 10.4 TERMINATION BY CONSULTANT: The Consultant may only terminate this Agreement for cause, upon thirty (30) days prior written notice to the City, in the event that the City willfully 22 violates any provisions of this Agreement or unreasonably delays payment of the Services or any portion thereof. In the event of a termination for cause by Consultant, the City shall pay Consultant for any Services satisfactorily performed and accepted up to the date of termination; provided, however, that the City shall first be granted a thirty (30) day cure period (commencing upon receipt of Consultant's initial written notice). 10.4.1 The Consultant shall have no right to terminate this Agreement for convenience. 10.5 IMPLEMENTATION OF TERMINATION: In the event of termination (whether for cause or for convenience), the Consultant shall immediately, upon receipt of the City's written notice of termination: (1) stop the performance of Services; (2) place no further orders or issue any other subcontracts, except for those which may have already been approved, in writing, by the Project Administrator; (3) terminate all existing orders and subcontracts; and (4) promptly assemble all Project documents (for delivery to the Project Administrator). ARTICLE 11. INSURANCE 11.1 At all times during the Term of this Agreement, Consultant shall maintain the following required insurance coverage in full force and effect. The Consultant shall not commence any work until satisfactory proof of all required insurance coverage has been furnished to the Project Administrator: (a) Workers' Compensation and Employer's Liability per the Statutory limits of the State of Florida. (b) Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. (c) Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. (d) Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10% of the limit of liability. 11.2 The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 11.3 The Consultant must give the Project Administrator at least thirty (30) days prior written notice of cancellation or of substantial modifications in any required insurance coverage. All certificates and endorsements shall contain this requirement. 11.4 The insurance must be furnished by an insurance company rated A:V or better, or its equivalent, according to Bests' Guide Rating Book, and by insurance companies duly authorized to do business in the State of Florida, and countersigned by the company's Florida resident agent. 11.5 Consultant shall provide the Project Administrator with a certificate of insurance of all required insurance policies. The City reserves the right to require a certified copy of such policies, upon written request to Consultant. 23 ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 12.1 To the fullest extent permitted by Section 725.08, Florida Statutes, the Consultant shall indemnify and hold harmless the City and its officers, employees, agents, and instrumentalities, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant and other persons employed or utilized by the Consultant in the performance of this Agreement. The Consultant shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Consultant shall in no way limit its responsibility to indemnify, keep, and save harmless and defend the City or its officers, employees, agents, and instrumentalities as herein provided. 12.2 The Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any negligent, reckless, or intentionally wrongful actions, errors or omissions of the Consultant in which the City participated either through review or concurrence of the Consultant's actions. In reviewing, approving or rejecting any submissions by the Contractor, or other acts of the Consultant, the City in no way assumes or shares any responsibility or liability of the Consultant (including, without limitation its Subconsultants and/or any registered professionals (architects and/or engineers) under this Agreement). ARTICLE 13. ERRORS AND OMISSIONS 13.1 ERRORS AND OMISSIONS: It is specifically agreed that any construction changes categorized by the City as caused by an error, an omission, or any combination thereof in the Contract Documents that were prepared by the Consultant will constitute an additional cost to the City that would not have been incurred without the error. The damages to the City for errors, omissions or any combinations thereof shall be calculated as the total cost of any damages or incremental costs to the City resulting out of the errors or omissions by the Consultant, including, without limitation, the direct, indirect and/or consequential damages resulting from the Consultant's errors and/or omissions or any combination thereof. Damages shall include delay damages caused by the error, omission, or any combination thereof. Should the Consultant disagree that all or part of such damages are the result of errors, omissions, or any combination thereof, the Consultant may appeal this determination, in writing, to the applicable Assistant City Manager. The Project Administrator's decision on all claims, questions and disputes shall be final, conclusive and binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable. In the event that the Consultant does not agree with the decision of the Project Administrator, the Consultant shall present any such objections, in writing, to the City Manager. The Project Administrator and the Consultant shall abide by the decision of the City Manager. This paragraph does not constitute a waiver of any party's right to proceed in a court of competent jurisdiction after the above administrative remedies have been exhausted. 24 ARTICLE 14. LIMITATION OF LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on its liability for any cause of action for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the "not to exceed" amount of the fee paid to Consultant under this Agreement, less any amount(s) actually paid to Consultant hereunder. Consultant hereby expresses its willingness to enter into this Agreement, with Consultant's recovery from the City for any damages for action for breach of contract to be limited to Consultant's "not to exceed" fee under this Agreement, less any amount(s) actually paid by the City to the Consultant hereunder. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to Consultant for money damages due to an alleged breach by the City of this Agreement, in an amount in excess of the "not to exceed amount" of Consultant's fees under this Agreement, which amount shall be reduced by any amount(s) actually paid by the City to Consultant hereunder. Nothing contained in this subsection, or elsewhere in this Agreement, is in any way intended to be a waiver of the limitation placed upon City's liability, as set forth in Section 768.28, Florida Statutes. ARTICLE 15. NOTICE All written notices given to City by Consultant shall be addressed to: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Jimmy L. Morales, City Manager With a copy to: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Eric T. Carpenter, Assistant City Manager All written notices given to the Consultant from the City shall be addressed to: BEA Architects Inc. 3075 NW South River Drive Miami, FL 33142 Attn: Bruno-Elias Ramos, AIA, GC, LEED AP Tele: (305)461-2053 Fax: (305) 634-0599 Email: ber @beai.com, beamarketing @beai.com All notices mailed to either party shall be deemed to be sufficiently transmitted if sent by certified mail, return receipt requested. 25 ARTICLE 16. MISCELLANEOUS PROVISIONS 16.1 VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern District of Florida, in federal court. BY ENTERING INTO THIS AGREEMENT, CONSULTANT AND CITY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 16.2 EQUAL OPPORTUNITY EMPLOYMENT GOALS: Consultant agrees that it will not discriminate against any employee or applicant for employment for work under this Agreement because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age, and will take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age. 16.3 PUBLIC ENTITY CRIMES ACT: In accordance with the Public Entity Crimes Act (Section 287.133, Florida Statutes), a person or affiliate who is a consultant, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not bid on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or subconsultant under a contract with the City, and may not transact business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. For violation of this subsection by Consultant, City shall have the right to terminate the Agreement without any liability to City, and pursue debarment of Consultant 16.4 NO CONTINGENT FEE: Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this subsection, City shall have the right to terminate the Agreement, without any liability or, at its discretion, to deduct from the contract price (or otherwise recover) the full amount of such fee, commission, percentage, gift, or consideration. 16.5 LAWS AND REGULATIONS: 16.5.1 The Consultant shall, during the Term of this Agreement, be governed by all Applicable Laws which may have a bearing on the Services involved in the Project. 16.5.2 Project Documents. In accordance with Section 119.07 (3) (ee), Florida Statutes, entitled "Inspection, Examination, and Duplication of Records; Exemptions," all building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, are exempt from the provisions of 26 Section 119.07(1), Florida Statutes (inspection and copying of public records), and s. 24(a), Article I of the State Constitution. Information made exempt by this paragraph, with prior written approval from the City Manager, may be disclosed to another entity to perform its duties and responsibilities; to a licensed architect, engineer, or contractor who is performing work on or related to the Project; or upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information. 16.5.2.1 In addition to the requirements in this subsection 16.5.2, the Consultant agrees to abide by all applicable Federal, State, and City procedures, as may be amended from time to time, by which the documents are handled, copied, and distributed which may include, but is not limited to, each employee of Consultant and Subconsultants that will be involved in the Project being required to sign an agreement stating that they will not copy, duplicate, or distribute the documents unless authorized by the City Manager, in writing. 16.5.2.2 The Consultant and its Subconsultants agree in writing that the Project documents are to be kept and maintained in a secure location. 16.5.2.3 Each set of the Project documents are to be numbered and the whereabouts of the documents shall be tracked at all times. 16.5.2.4 A log is developed to track each set of documents logging in the date, time, and name of the individual(s) that work on or view the documents. 16.6 CORRECTIONS TO CONTRACT DOCUMENTS: The Consultant shall prepare, without added compensation, all necessary supplemental documents to correct errors, omissions, and/or ambiguities which may exist in the Contract Documents prepared by Consultant, including documents prepared by its Subconsultants. Compliance with this subsection shall not be construed to relieve the Consultant from any liability resulting from any such errors, omissions, and/or ambiguities in the Contract Documents and other documents or Services related thereto. 16.7 ASSIGNMENT: The Consultant shall not assign, transfer or convey this Agreement to any other person, firm, association or corporation, in whole or in part, without the prior written consent of the City Commission, which consent, if given at all, shall be at the Commission's sole option and discretion. However, the Consultant will be permitted to cause portions of the Services to be performed by Subconsultants, subject to the prior written approval of the City Manager. 16.8 SUCCESSORS AND ASSIGNS: The Consultant and the City each binds himself/herself, his/her partners, successors, legal representatives and assigns to the other party of the Agreement and to the partners, successors, legal representatives, and assigns of such party in respect to all covenants of this Agreement. The Consultant shall afford the City (through the City Commission) the opportunity to approve or reject all proposed assignees, successors or other changes in the ownership structure and composition of the Consultant. Failure to do so constitutes a breach of this Agreement by the Consultant. 27 16.9 PROVISION OF ITEMS NECESSARY TO COMPLETE SERVICES: In the performance of the Services prescribed herein, it shall be the responsibility of the Consultant to provide all salaries, wages, materials, equipment, Subconsultants, and other purchased services, etc., as necessary to complete said Services. 16.10 INTENT OF AGREEMENT: 16.10.1 The intent of the Agreement is for the Consultant to provide design and other services, and to include all necessary items for the proper completion of such services for a fully functional Project which, when constructed in accordance with the design, will be able to be used by the City for its intended purpose. The Consultant shall perform, as Basic Services, such incidental work which may not be specifically referenced, as necessary to complete the Project. 16.10.2 This Agreement is for the benefit of the parties only and it does not grant rights to a third party beneficiary, to any person, nor does it authorize anyone not a party to the Agreement to maintain a suit for personal injuries, professional liability, or property damage pursuant to the terms or provisions of the Agreement. 16.10.3 No acceptance, order, payment, or certificate of or by the City, or its employees or agents, shall either stop the City from asserting any rights or operate as a waiver of any provisions hereof or of any power or right herein reserved to the City or of any rights to damages herein provided. 16.11 This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein; and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless memorialized in written document approval and executed with the same formality and of equal dignity herewith. IN WITNESS WHEREOF, the parties hereto have hereunto caused these presents to be signed in their names by their duly authorized officers and principals, attested by their respective witnesses and Cit Clerk on the day and year first hereinabove written. Attest CITY OF MIAMI BE/41/ CITY L IRK o MAYOR Attest = A �- ,0 , . iir Signature/Secr r y Signature 'ent Maritza F. Ramos APPROVED AS TO Bruno-Elias Ramos Print Name FORM &LANGUAGE Print Name &FOR EXECUTION 28 C94,0r.` 0.—g - 15 CRY AttomeY IMP Date SCHEDULE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND BEA Architects Inc. CONSULTANT SERVICE ORDER Service Order No. for Consulting Services. TO: BEA Architects Inc. 3075 NW South River Drive Miami, FL 33142 PROJECT NAME: Project Name DATE: Pursuant to the agreement between the City of Miami Beach and Consultant for PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED" BASIS (RFQ 2014-146-YG) you are directed to provide the following services: SCOPE OF SERVICES: Per attached proposal dated , to be considered part of this Agreement. Estimated calendar days to complete this work: Days Original Service Order Amount: $ Total From Previous Additional Service Orders: $ Fee for this Service Order is Lump Sum/Not to Exceed amount of: Total Agreement to Date: $ City's Project Date Coordinator/Manager Assistant Director Date Consultant. Date Project Administrator-Director Date 29 SCHEDULE B CONSULTANT COMPENSATION Schedule of Payments Planning Services * $XXXXXXXX Design Services* $XXXXXXXX Bidding and Award Services $XXXXXXXX Construction Administration ** $XXXXXXXX Reimbursable Allowance*** $XXXXXXXX Note*: These services will be paid lump sum based on percentage complete of each phase as identified in the individual tasks. Note**: Construction Administration will be paid on a monthly basis upon commencement of construction. In the event that, through no fault of the Consultant, Construction Administration services are required to be extended, which extension shall be subject to prior City approval, and what shall be at the City's sole discretion, the Consultant agrees to extend said services for$XXXXXX, per month, for the duration required to complete the Project. Note***: The Reimbursable Allowance belongs to the City and must be approved in writing, in advance, by the Project Administrator. Unused portions will not be paid to the Consultant. 30 HOURLY BILLING RATE SCHEDULE Project Principal $172.50 Project Engineer(Coastal or $116.15 Other) Project Manager $138.00 Sr. Field Services Professional $116.15 Senior Civil Engineer $138.00 Field Services Professional $ 80.50 Civil Engineer $116.15 Threshold Inspector $138.00 Senior Electrical Engineer $138.00 Structural Special Inspector $109.25 Electrical Engineer $116.15 Technical Editor $ 74.75 Senior Mechanical Engineer $138.00 Senior GIS Specialist $116.15 Mechanical Engineer $116.15 GIS Specialist $ 86.25 Senior Structural Engineer $138.00 Staff Engineer/Geologist/Scientist $ 94.30 Structural Engineer $116.15 Landscape Designer $ 95.45 Senior Environmental Engineer $138.00 Planner $116.15 Environmental Engineer $116.15 Project Principal ( Structural Engineer) $172.50 Environmental Technician $ 74.75 Project Manager (Structural Engineer) $138.00 Environmental Specialist $ 63.25 CAD Technician (Structural) $ 63.25 Environmental Permit Specialist $ 63.25 Traffic Engineers $116.15 Project Scientist $120.75 Cost Estimator $ 74.75 Senior Surveyor $138.00 Specifications Writer $ 63.25 Surveyor $116.15 Construction Administrator/Manager $ 94.30 Surveyor Support Staff $ 69.00 Senior Project Manager $138.00 Senior Architect $138.00 MEP Project Engineer $138.00 Architect $116.15 Horticultural/maintenance Consultant $ 86.25 Senior Designer $138.00 Irrigation Engineer $ 94.30 Designer $ 95.45 Job Captain $ 92.00 Senior Urban Planner $138.00 Interior Designer $ 95.45 Senior CAD Technician $ 69.00 Principal/Director of Design $138.00 CAD Technician $ 63.25 Senior Landscape Architect $138.00 Landscape Architect $116.15 Clerical $ 40.25 Administrative Assistant $ 40.25 Survey Crew Party of2 $140.68 Survey Crew Party of 2w/GPS $168.51 Survey Crew Party of 3 $170.44 Survey Crew Party of 3 w/GPS $197.01 Survey Crew Party of 4 $211.31 Survey Crew Party of 4 w/GPS $250.13 Sr. Inspector(CEI) $103.50 Inspector (CEI, Field or $ 94.88 Construction) 31 SCHEDULE C APPROVED SUBCONSULTANTS SUBCONSULTANT: • No preapproved sub-consultants submitted with proposal. i 32 ACO® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 11/23/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Michael J Hall&Company Michael J Hall&Company IA/C.No.Ex0:360-598-3700 FAX uc,No):360-598-3703 Hall&Company E-MAIL 10th Ave NE A Ess:certifcates hallandcom an y.com Poulsbo WA 98370 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:RLI INSURANCE COMPANY 13056 INSURED BEAARCH-01 INSURER a:EVEREST NATIONAL INSURANCE COMPANY 10102 BEA Architects Inc INSURER C: 3075 NW South River Dr INSURER D Miami FL 33142 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:275201152 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP W /Y LIMITS LTR INSR VD POLICY NUMBER (MM/DDYYY) (MM/DD/YYYY) A GENERAL LIABILITY PSB0003722 8/26/2015 8/26/2016 EACH OCCURRENCE $1,000,000 X DAMAGE TO RENTED $1,000,000 COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) CLAIMS-MADE X OCCUR MED EXP(Any one person) $10,000 X OCP/XCU/BFPD PERSONAL&ADV INJURY $1,000,000 X Separation Insds GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 PR - POLICY X JECT LOC $ A AUTOMOBILE LIABILITY PSB0003722 8/26/2015 8/26/2016 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 ANY AUTO BODILY INJURY(Per person) $ ALL OWNED • SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X X NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS _ AUTOS (Per accident) A UMBRELLA LIAB X OCCUR PSE0002119 8/26/2015 8/26/2016 EACH OCCURRENCE $4,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE $4,000,000 DED X RETENTION$0 $ A WORKERS COMPENSATION PSW0003099 8/26/2015 8/26/2016 X WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? Y N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Professional Liab:Claims Made PL5E000159151 8/26/2015 8/26/2016 $2,000,000 Per Claim $2,000,000 Aggregate DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Certificate Holder(s)is/are an Additional Insured on the Commercial General Liability and Auto Liability when required by written contract or agreement regarding activities by or on behalf of the Named Insured.The Commercial General Liability insurance is primary insurance and any other insurance maintained by the Additional Insured shall be excess only and non-contributing with this insurance.A waiver of subrogation applies to the Commercial General Liability,Auto Liability, Employers Liability/Workers Compensation and Umbrella/Excess Liability in favor of the Additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Miami Beach, Florida ACCORDANCE WITH THE POLICY PROVISIONS. C/O Insurance Tracking Services, Inc. (ITS) P.O. Box 20270 AUTHORIZED REPRESENTATIVE Long Beach CA 90801 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD • ATTACHMENT A RESOLUTION, COMMISSION ITEM, AND COMMISSION MEMORANDUM 33 RESOLUTION NO. 2015-29041 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS FOR GROUP 1 - LANDSCAPE ARCHITECTURE, PLANNING AND URBAN DESIGN ARCHITECTURE, AND ENVIRONMENTAL ENGINEERING, AND GROUP 2 - TOWN PLANNING ARCHITECTURE, INTERIOR DESIGN & SPACE PLANNING ARCHITECTURE, AND HISTORICAL PRESERVATION ARCHITECTURE, AND GROUP 3 - CIVIL ENGINEERING AND LAND SURVEYING, AND GROUP 4 - STRUCTURAL ENGINEERING AND MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2014-346-YG, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN AS-NEEDED BASIS (THE "RFQ"); AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KEITH AND SCHNARS, P.A., AECOM TECHNICAL SERVICES, INC., KIMLEY-HORN AND ASSOCIATES, INC., CRAVEN, THOMPSON & ASSOCIATES, INC., AND MILLER LEGG & ASSOCIATES, INC., FOR THE DISCIPLINE OF LANDSCAPE ARCHITECTURE;; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KOBI KARP ARCHITECTURE & INTERIOR DESIGN, INC., GLAVOVIC STUDIO, INC., M.C. HARRY & ASSOCIATES, INC., STANTEC CONSULTING SERVICES, INC., AND BEA ARCHITECTS, INC., FOR THE DISCIPLINE OF GENERAL ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ZYSCOVICH, INC., AND THE CORRADINO GROUP, INC., FOR THE DISCIPLINE OF TOWN PLANNING ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH R. J. HEISENBOTTLE ARCHITECTS, P.A., WILLIAM B MEDELLIN ARCHITECT P.A., DOUGLAS WOOD ASSOCIATES, INC., BENDER & ASSOCIATES ARCHITECTS, P.A., FOR THE DISCIPLINE OF HISTORICAL PRESERVATION ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH WADE TRIM, INC., STANTEC CONSULTING SERVICES, INC., KIMLEY-HORN AND ASSOCIATES, INC., PURE ENGINEERING SERVICES, INC., AND SCHWEBKE - SHISKIN & ASSOCIATES, INC., FOR THE DISCIPLINE OF CIVIL ENGINEERING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SCHWEBKE - SHISKIN & ASSOCIATES, INC., TRIANGLE SURVEYING AND MAPPING, INC., KEITH AND SCHNARS, P.A., BISCAYNE ENGINEERING COMPANY, INC., AND CRAVEN THOMPSON AND ASSOCIATES, INC., FOR THE DISCIPLINE OF LAND SURVEYING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TLC ENGINEERING FOR ARCHITECTURE, INC., WOLFBERG ALVAREZ & PARTNERS, INC., AND RGD ASSOCIATES, INC. D/B/A RGD CONSULTING ENGINEERS FOR THE DISCIPLINE OF MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING; FURTHER, SHOULD THE ADMINISTRATION BE UNABLE TO NEGOTIATE AN AGREEMENT WITH ANY OF THE RECOMMENDED FIRMS, THE ADMINISTRATION IS AUTHORIZED TO NEGOTIATE WITH OTHER RANKED FIRMS IN ORDER OF RANK IN EACH CATEGORY; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, Request for Qualifications No. 2014-346-YG (the RFQ) was issued on September 18, 2014, with an opening date of December 2, 2014; and WHEREAS, a voluntary pre-proposal meeting was held on October 1, 2014 and on October 13, 2014; and WHEREAS, the City received proposals from a total of fifty-one (51)firms; and WHEREAS, because of the magnitude of the scope of the RFQ, including all the service categories requested, the Administration will evaluate and make recommendations for award by category group; and WHEREAS, on February 5, 2015, the City Manager via Letter to Commission (LTC) No. 054-2015, appointed an Evaluation Committee (the "Committee"), which included evaluation committee members for each category group; and WHEREAS, the Evaluation Committee (the "Committee") for Groups 1, 2, 3, and 4 consisted of the following individuals: GROUP 1 — LANDSCAPE ARCHITECTURE, PLANNING AND URBAN DESIGN ARCHITECTURE, AND ENVIRONMENTAL ENGINEERING • Margarita Wells, Environment and Sustainability Specialist, Building Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Humberto Cabanas, Division Director, CIP, City of Miami Beach; and GROUP 2—GENERAL ARCHITECTURE, INTERIOR DESIGN/SPACE PLANNING ARCHITECTURE, TOWN PLANNING ARCHITECTURE, AND HISTORICAL PRESERVATION ARCHITECTURE • Deborah Tackett, Preservation and Design Manager, Planning Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Valeria Mejia, ADA Coordinator, Property Management, City of Miami Beach; and GROUP 3—CIVIL ENGINEERING, LAND SURVEYING SERVICES • Brian Bellino, City Surveyor, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach • Jose Rivas, Civil Engineer III, Public Works, City of Miami Beach; and GROUP 4— MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING, AND STRUCTURAL ENGINEERING • Sabrina Baglieri, Sr. Capital Projects Coordinator, CIP, City of Miami Beach • Oniel Toledo, Construction Manager, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach WHEREAS, the Committees convened to consider the proposals, as follows: the Committee for Group 1 convened on February 26, 2015; the Committee for Group 2 convened on March 19, 2015; the Committee for Group 3 convened on March 31, 2015; and the Committee for Group 4 convened on April 8, 2015; and WHEREAS, the Committees were provided an overview of the project; information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information on the scope of services, references, and a copy of each proposal; and WHEREAS, the Committees were instructed to score and rank each proposal pursuant to the evaluation criteria established in theRFQ; and WHEREAS, the Committee's ranking for the discipline of Landscape Architecture was as follows: Keith and Schnars, P.A., top ranked; AECOM Technical Services, Inc., second highest ranked; Kimley-Horn and Associates, Inc., third highest ranked, Craven, Thompson & Associates, Inc., fourth highest ranked; Miller Legg & Associates, Inc., fifth highest ranked; Chen Moore and Associates, Inc., sixth highest ranked; and WHEREAS, the Committee's ranking for the discipline of General Architecture was as follows: Kobi Karp Architecture & Interior Design, Inc., top ranked; Glavovic Studio, Inc., M.C. Harry & Associates, Inc., and Stantec Consulting Services, Inc., all tied as the second highest ranked firms; BEA Architects, Inc., fifth highest ranked; Bermello, Ajamil, & Partners, Inc., as the sixth highest ranked; Edward Lewis Architects, Inc., as the seventh highest ranked; Wolfberg Alvarez and Partners, Inc., as the eight highest ranked, R. J. Heisenbottle Architects, P.A., as the ninth highest ranked, SBLM Architects, P.C., as the tenth highest ranked, Rodriguez Architects, Inc., as the eleventh highest ranked, CPH, Inc., as the twelfth highest ranked; HAKS Engineers, Architects and Land Surveyors, P.C., as the thirteenth highest ranked; CIMA Engineering Corp., as the fourteenth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Town Planning Architecture was as follows: Zyscovich, Inc., top ranked; The Corradino Group, second highest ranked; and WHEREAS, the Committee's ranking for the discipline of Historical Preservation Architecture was as follows: R. J. Heisenbottle Architects, P.A., top ranked; William B. Medellin Architect, P.A., second highest ranked; Douglas Wood Associates, Inc., third highest ranked, Bender& Associates Architects, P.A., fourth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Civil Engineering was as follows: Wade Trim, Inc., top ranked; Stantec Consulting Services, Inc., second highest ranked; Kimley-Horn And Associates, Inc., third highest ranked, Pure Engineering Services, Inc., fourth highest ranked; Schwebke - Shiskin & Associates, Inc., fifth highest ranked; Stanley Consultants, Inc., as the sixth highest ranked; BCC Engineering, Inc., and R.J. Behar & Company, Inc., both tied as the seventh highest ranked firm, Craven Thompson And Associates, Inc., as the ninth highest ranked, Brindley Pieters & Associates, Inc., as the tenth highest ranked, Chen Moore And Associates, Inc., as the eleventh highest ranked, CPH, INC., as the twelfth highest ranked; Milian, Swain &Associates, Inc., as the thirteenth highest ranked; Coastal Systems International, Inc., as the fourteenth highest ranked; Keith And Schnars, P.A., as the fifteenth highest ranked; CB&I Environmental & Infrastructure, Inc., as the sixteenth highest ranked; CES Consultants, Inc., as the seventeenth highest ranked; Lockwood, Andrews & Newman, Inc., as the eighteenth highest ranked; HAKS Engineers Architects and Land Surveyors, P.C., as the nineteenth highest ranked; EAC Consulting, Inc., as the twentieth highest ranked; The Corradino Group as the twenty first highest ranked; Robayna and Associates, Inc., as the twenty second highest ranked; Biscayne Engineering Company, Inc., as the twenty third highest ranked; Miller Legg & Associates, Inc., as the twenty fourth highest ranked; Ross Engineering, Inc., as the twenty fifth highest ranked; Cummins Cederberg, Inc., as the twenty sixth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Land Surveying was as follows: Schwebke - Shiskin & Associates, Inc., top ranked; Triangle Surveying and Mapping, Inc., second highest ranked; Keith and Schnars, P.A., third highest ranked, Biscayne Engineering Company, Inc., fourth highest ranked; Craven Thompson And Associates, Inc, fifth highest ranked; Robayna And Associates, Inc., as the sixth highest ranked; Marlin Engineering, Inc., as the seventh highest ranked; CB&I Environmental & Infrastructure, Inc., as the eight highest ranked, Miller Legg & Associates, In., as the ninth highest ranked; and 9 99 9 WHEREAS, the Committee's ranking for the discipline of Mechanical, Electrical, and Plumbing Engineering was as follows: TLC Engineering for Architecture, Inc. top ranked; Wolfberg Alvarez & Partners, Inc., second highest ranked, RGD Associates, Inc. DBA RGD Consulting Engineers, third highest ranked; and WHEREAS, the proposals received under the discipline of Planning and Urban Design Architecture, Environmental Engineering, Interior Design and Space Planning Architecture, and Structural Engineering are still being reviewed by the Procurement Department to ensure compliance with the requirements of the RFQ; and WHEREAS, once the review of the proposals received under the aforementioned disciplines is complete, an agenda item will be prepared and presented at the next available City Commission meeting; and WHEREAS, after reviewing all the submissions and the Evaluation Committee's rankings, the City Manager exercised his due diligence and concurs with the Committee's rankings. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for Qualifications No. 2014-346-YG, for Professional Architectural and Engineering Services in specialized categories on an as-needed basis (the "RFQ"); authorizing the Administration to enter into negotiations with Keith and Schnars, P.A., AECOM Technical Services, Inc., Kimley-Horn and Associates, Inc., Craven, Thompson & Associates, Inc., and Miller Legg & Associates, Inc., for the discipline of Landscape Architecture; authorizing the administration to enter into negotiations with Kobi Karp Architecture & Interior Design, Inc., Glavovic Studio, Inc., M.C. Harry & Associates, Inc., Stantec Consulting Services, Inc., and BEA Architects, Inc., for the discipline of General Architecture;authorizing the Administration to enter into negotiations with Zyscovich, Inc., The Corradino Group, Inc., for the discipline of Town Planning Architecture; authorizing the administration to enter into negotiations with R. J. Heisenbottle Architects, P.A., William B Medellin Architect P.A., Douglas Wood Associates, Inc., Bender & Associates Architects, P.A., for the discipline of Historical Preservation Architecture; authorizing the administration to enter into negotiations with Wade Trim, Inc., Stantec Consulting Services, Inc., Kimley-Horn and Associates, Inc., PURE Engineering Services, Inc., and Schwebke - Shiskin &Associates, Inc., for the discipline of Civil Engineering; authorizing the administration to enter into negotiations with Schwebke - Shiskin & Associates, Inc., Triangle Surveying and Mapping, Inc., Keith and Schnars, P.A., Biscayne Engineering Company, Inc., and Craven Thompson and Associates, Inc., for the discipline of Land Surveying; authorizing the administration to enter into negotiations with TLC Engineering for Architecture, Inc., Wolfberg Alvarez & Partners, Inc., and RGD Associates, Inc. d/b/a RGD Consulting Engineers for the discipline of Mechanical, Electrical, and Plumbing Engineering; further, should the Administration be unable to negotiate an agreement with any of the recommended firms, the Administration is authorized to negotiate with other ranked firms in order of rank in each category; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this /P day of 7 /fl2O15. ATTEST: Cle ' //it/ Rafael E. ranado, City I c:`n`%%‘‘IIIIIIIitia Philip Le T:WGENDA120151June1PR000R./ENT12014.3,w 'kt fesgionat;, hit-��{,-I and Engineering Services-Reso.docx oat,* INCORP ORATED. • mss APPROVED AS TO FORM & LANGUAGE &FOR EXECUTION t,.3 -‘5 City Attorney Date COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2014-346-YG, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN AS-NEEDED-BASIS, FOR THE DISCIPLINES OF LANDSCAPE ARCHITECTURE, GENERAL ARCHITECTURE, TOWN PLANNING ARCHITECTURE, HISTORICAL PRESERVATION ARCHITECTURE, CIVIL ENGINEERING, LAND SURVEYING, AND MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING. Key Intended Outcome Supported: Streamline The Delivery Of Services Through All Departments Supporting Data(Surveys, Environmental Scan, etc: N/A Item Summary/Recommendation: The Administration issued RFQ 2014-346-YG to seek the proposals from consultants to provide Architectural and Engineering Services in Specialized Categories On An As-Needed-Basis, for projects in which construction costs do not exceed $2 Million or for study activities for which the fee does not exceed $200,000. The RFQ was approved for issuance by the City Commission on September 17, 2014. The RFQ was released on September 18, 2014. A pre-proposal conference to provide information to the proposers submitting a response was held on October 1, 2014. An additional pre-proposal conference was also held on October 13, 2014. On December 2, 2014, the City received proposals from fifty-one (51)firms. Because of the magnitude of the scope of the RFQ, including all the service categories requested, the Administration has evaluated and has herein made recommendations for award by category group. On February 26, 2015, March 19, 2015, March 31, 2015, and April 8, 2015, the Evaluation Committees appointed by the City Manager via LTC # 054-2015 convened to evaluate Groups 1, 2, 3, and 4, respectively, The Committees were instructed to score and rank the proposals received pursuant to the evaluation criteria established in the RFQ. The results of the evaluation committee process were presented to the City Manager for his recommendation to the City Commission. Because of the large number of response for certain disciplines and the projected volume of work, staff is recommending that no more than five (5) firms be awarded in each category. This agenda item addresses only an award recommendation for the following disciplines: Landscape Architecture, General Architecture, Town Planning Architecture, Historical Preservation Architecture, Civil Engineering, Land Surveying, and Mechanical, Electrical, and Plumbing Engineering. The proposals received under the discipline of Planning and Urban Design Architecture, Environmental Engineering, Interior Design and Space Planning Architecture, and Structural Engineering are still being reviewed. Once the review of the proposals received under the aforementioned disciplines is complete, an agenda item will be prepared and presented at the next available City Commission meeting. After reviewing the submission and the Evaluation Committee's rankings of proposals received, the City Manager recommends that the Mayor and the City Commission, pursuant to RFQ No. 2014-346-YG, for Architectural and Engineering Services in Specialized Categories On An-Needed-Basis, authorize the Administration to enter into negotiations with the Proposers recommended for each discipline as noted beginning on page 6 of the attached memorandum. In the event that the Administration is unable to negotiate a mutually agreeable with any of the recommended firms, the City Manager recommends that the Mayor and City Commission authorize the Administration to negotiate with other ranked firms, in order of rank, in each category. Further, the City Manager recommends the Mayor and City Clerk be authorized to execute an Agreement upon conclusion of successful negotiations by the Administration. RECOMMENDATION: ADOPT THE RESOLUTION. Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 The cost of the related services, determined upon successful negotiations, are subject to funds availability approved through the City's budgeting process. OBPI City Clerk's Office Legislative Tracking:Alex Denis, Extension 6641 Sign-Offs: apartment Director Assi. - � Manager City M. alter. AP / EC DM MT IV JLM LEI' 'MEW. T:IAGEND Iry 015\June\PROCUREMENT\2014-346-YG RFQ-Professional Architectural and Engineering Services-Summa .. x 0 M MIAMIBEACH AGENDA !143 DATE 6-1,0-(S- MIAMI BI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov C MMISSI• MEMORANDUM TO: Mayor Philip Levine and Members he City Co / ission FROM: Jimmy L. Morales, City Manager DATE: June 10, 2015 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEP NG THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2014-346-YG, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN AS-NEEDED-BASIS, FOR THE DISCIPLINES OF LANDSCAPE ARCHITECTURE, GENERAL ARCHITECTURE, TOWN PLANNING ARCHITECTURE, HISTORICAL PRESERVATION ARCHITECTURE, CIVIL ENGINEERING, LAND SURVEYING, AND MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME SUPPORTED Streamline The Delivery Of Services Through All Departments BACKGROUND Since June 9, 2010, the City has had contracts pursuant to Request for Qualifications (RFQ) 01-09/10 with various firms for professional architectural and engineering services in specialized categories on an "as-needed-basis". This contract provides access to architecture and engineering (A & E) firms in accordance with the requirements of the State of Florida, Consultant's Competitive Negotiation Act (CCNA). At its September 11, 2013 meeting, the Mayor and City Commission approved the recommendation of the Administration to exercise the last option for renewal of one (1) year, which extended the contract until September 29, 2014. Resolution 2014-28743, passed and adopted September 17, 2014, authorized the issuance of a new RFQ for professional architectural and engineering services in specialized categories on an "as-needed-basis". This resolution further authorized the Mayor and City Clerk to execute Amendment No. 1 to the Contracts executed pursuant to RFQ 01-09/10 to authorize month-to- month extensions until such time as a new RFQ process was completed and new contracts were executed. RFQ PROCESS On September 17, 2014, the City Commission approved the issuance of Request for Qualifications (RFQ) No. 2014-346-YG for Professional Architectural and Engineering Services in Specialized Categories On An "As-Needed-Basis". On September 18, 2014, the RFQ was issued. A pre-proposal conference to provide information to the proposers submitting a response was held on October 1, 2014. An additional pre-proposal conference was also held on October 13, 2014. RFQ responses were due and received on December 2, 2014. 144 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Proposals(RFP) No. 2014-346-YG, for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. June 10, 2015 Page 2 The City received proposals in response to the RFQ from the following fifty-one (51)firms: AECOM Technical Services Marlin Engineering Barmello Ajamil & Partners, Inc. McHarry Associates BCC Engineering, Inc. Miller Legg BEA Architects MSA (Milian, Swain &Associates, Inc.) Bender&Associates Architects Pure Engineering Services Biscayne Engineering Company, Inc. R.J. Behar& Company, Inc. Brindley Pieters &Associates RAI CB&I Environmenatal & infrastructure Reines & Straz CES Consultants, Inc. RGD Chen Moore and Associates RJ Heisenbottle CIMA Robayna and Associates Coastal Systems International, Inc. Ross Engineering CPH, Inc. SBLM Architecs Craven Thompson and Associates Schwebke - Shiskin &Associates, Inc. Cummins Cederberg, Inc. Stanley Consultants Douglas Wood Stantec EAC Consulting, Inc. The Corradino Group ELA Architects Thorton Tomasetti E-Sciences TLC Engineering GFA International, Inc. Triangle Surveying Map Glavovic Studio URS Corporation HAKS Wade Trim Keith and Schnars, P.A. William B Medellin Architect P.A. Kimley Horn Wolfberg Alvarez and Partners Kobi Karp Zyscovich Architects Lockwood, Andrews & Newman, Inc. On February 5, 2015, the City Manager appointed the Evaluation Committee via LTC # 054- 2015, which included evaluation committee members for each category group. The Evaluation Committee(the"Committee")for these groups consisted of the following individuals: GROUP 1 — LANDSCAPE ARCHITECTURE, PLANNING AND URBAN DESIGN ARCHITECTURE, AND ENVIRONMENTAL ENGINEERING • Margarita Wells, Environment and Sustainability Specialist, Building Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Humberto Cabanas, Division Director, CIP, City of Miami Beach GROUP 2—GENERAL ARCHITECTURE, INTERIOR DESIGN/SPACE PLANNING ARCHITECTURE, TOWN PLANNING ARCHITECTURE, AND HISTORICAL PRESERVATION ARCHITECTURE • Deborah Tackett, Preservation and Design Manager, Planning Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Valeria Mejia, ADA Coordinator, Property Management, City of Miami Beach 145 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Proposals(REP) No. 2014-346-YG,for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. June 10, 2015 Page 3 GROUP 3—CIVIL ENGINEERING, LAND SURVEYING SERVICES • Brian Bellino, City Surveyor, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach • Jose Rivas, Civil Engineer III, Public Works, City of Miami Beach GROUP 4—MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING, AND STRUCTURAL ENGINEERING • Sabrina Baglieri, Sr. Capital Projects Coordinator, CIP, City of Miami Beach • Oniel Toledo, Construction Manager, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach Because of the magnitude of the scope of the RFQ, including all the service categories requested, the Administration has evaluated and has herein made recommendations for award by category group. For Group 1, the Committee convened on February 26, 2015 to consider proposals received for Landscape Architecture, Planning and Urban Design Architecture, and Environmental Engineering. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process for Group 1 resulted in the ranking of proposers as indicated below. The proposals received under the discipline of Planning and Urban Design Architecture and Environmental Engineering (Group 1) are still being reviewed by the Procurement Department to ensure compliance with the requirements of the RFQ. Once the review of the proposals is complete, an agenda item will be prepared and presented at the next available City Commission meeting. LANDSCAPE ARCHITECTURE w RFCK-:: 4 0.;x0 : ., •P 4$alitaL - . I I c I I ` Architectural anii` Eng nee g'Servtoes DSCAPE , Margarita Rogelio Humberto -OW AGGREGATE P tC?URE): ; , Wells Ranking Madan Ranking Cabanas Ranking TOTALS Rank VM KEITH AND SCHNARS, P.A. 93 1 95 1 83 2 4 1 AECOM TECHNICAL ° SERVICES,INC. 78 3 90 2 87 1 :1) 6 2 KIMLEY-HORN AND ASSOCIATES,INC. 81 2 78 3 83 2 <` 7 3 CRAVEN,THOMPSON& X' ASSOCIATES.INC. 76 4 61 6 82 4 14 4 MILLER LEGG& ASSOCIATES,INC. 74 5 65 5 77 5 15 5 CHEN MOORE AND ASSOCIATES.INC. 70 6 69 4 70 6 16 _ 6 146 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Proposals(RFP)No. 2014-346-YG, for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. June 10, 2015 Page 4 For Group 2, the Committee convened on March 19, 2015 to consider proposals received for General Architecture, Interior Design and Space Planning Architecture, Town Planning Architecture, and Historical Preservation Architecture. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process for Group 2 resulted in the ranking of proposers as indicated below. The proposals received under the discipline of Interior Design and Space Planning (Group 2) are still being reviewed by the Procurement Department to ensure compliance with the requirements of the RFQ. Once the review of the proposals is complete, an agenda item will be prepared and presented at the next available City Commission meeting. GENERAL ARCHITECTURE REQ#2'01 -v Profass�EI4,c h re r� 5 4 ><" tlD4 •'9+,�s.. 1� -F LOW t_ G~ Dr* e* as,e Deborah Rogelio Vaferia .; AGGREGATE ;t: 'k.^,��;,,,,=-1,i Tackett Ranking Madan Ranking Melia Ranking TOTALS Rank KOBI KARP ARCHITECTURE& u INTERIOR DESIGN,INC. 95 1 92 3 90 4 • 8 1 GLAVOVIC STUDIO.INC. 88 3 85 8 98 1 x 12 2 M.C.HARRY&ASSOCIATES, INC. 94 2 89 7 93 3 il 12 2 STANTEC CONSULTING SERVICES.INC. 87 4 95 1 86 7 ▪ 12 2 BEA ARCHITECTS,INC. 85 6 90 6 95 2 . 14 5 BERMELLO AJAMIL& PARTNERS,INC. 84 7 92 3 88 5 15 6 EDWARD LEWIS ARCHITECTS, INC. 80 10 93 2 88 5 17 7 WOLFBERG ALVAREZ AND PARTNERS,INC. 84 7 91 5 80 8 20 8 R.J.HEISENBOTTLE ARCHITECTS,P.A. 87 4 78 9 75 10 23 9 SBLM ARCHITECS,P.C. 84 7 74 11 80 8 26 10 RODRIGUEZ ARCHITECTS.INC. 71 11 69 13 75 10 34 11 CPH,INC. 57 12 75 10 65 13 35 12 HAKS ENGINEERS,ARCHITECTS AND LAND SURVEYORS,P.C. 57 12 70 12 55 14 38 13 CIMA ENGINEERING CORP. 56 _ 14 _ 66 14 70 12 40 14 TOWN PLANNING ARCHITECTURE .ft -3 ' G i, 7,Profession r, it.,Archl1tecturat'and: ,,, LOW ' tneertn Services%F, Deborah Rogelio Valerie AGGREGATE f (TOWN PLANNING) Tackett Ranking Madan Ranking Mejia Ranking TOTALS Rank ZYSCOVICH,INC. 97 1 84 1 100 1 .`;,z 3 1 i THE CORRADINO GROUP 75 2 76 2 83 _ 2 1 6 2 HISTORICAL,„,',;',„s„.: PRESERVATION ARCHITECTURE ,6+rotgas naC.F�'��' s .k hand r ,, .. ��,,,a Deborah Ro elio Valerie AGGREGATE 9 1� *, •.. `y Tackett Ranking Madan Ranking Melia Ranking ?:i TOTALS Rank R.J.HEISENBOTTLE g ARCHITECTS.P.A. 100 1 99 1 90 1 '• 3 1 WILLIAM B MEDELLIN `,, ARCHITEC P.A. 93 3 97 2 90 1 6 2 DOUGLAS WOOD ASSOCIATES,INC. 98 2 91 3 75 4 iy 9 3 BENDER A ASSOCIATES ARCHITECTS ARCHITECTS,P.A. 83 4 84 4 80 3 t 11 4 147 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Proposals(RFP)No. 2014-346-YG, for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. June 10, 2015 Page 5 For Group 3, the Committee convened on March 31, 2015 to consider proposals received for Civil Engineering and Land Surveying. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process for Group 3 resulted in the ranking of proposers as indicated below. CIVIL ENGINEERING ..RFQ#2O14 46 YG Profess yt. `-: Ar iitectui k art cng neeifnt s�... • tow•a;a: Brian Jose A. Pedro AGGREGATE ;?;(CIVIL ENGINEERING) Bellino Ranking Perez Ranking Fuentes Ranking I TOTALS Rank WADE TRIM,INC. 95 2 97 1 81 8 .•: I 11 1 STANTEC CONSULTING SERVICES, ; INC. 90 4 90 6 91 2 - ! 12 2 .z KIMLEY-HORN AND ASSOCIATES.INC. 83 10 90 6 96 1 17 3 PURE ENGINEERING SERVICES,INC. 86 8 89 8 89 3 I 19 4 SCHWEBKE-SHISKIN&ASSOCIATES, INC. 96 1 95 3 62 24 r�° 28 5 STANLEY CONSULTANTS,INC. 84 9 82 15 84 5 29 6 BCC ENGINEERING,INC. 75 17 93 4 79 9 30 7 R.J.BEHAR&COMPANY,INC. 88 6 83 14 77 10 5 i 30 7 CRAVEN THOMPSON AND ASSOCIATES,INC. 94 3 87 11 70 18 N 32 9 BRINDLEY PIETERS&ASSOCIATES, l I INC. 76 15 96 2 71 17 ''>a 34 10 CHEN MOORE AND ASSOCIATES,INC. 76 15 80 17 86 4 " 36 11 CPH,INC. 78 _ 13 86 12 74 11 36 11 MILIAN,SWAIN&ASSOCIATES,INC. 87 7 88 9 67 20 • 36 11 COASTAL SYSTEMS INTERNATIONAL, INC. 75 17 88 9 74 11 ,• 37 14 KEITH AND SCHNARS,P.A. 90 4 74 22 73 13 €f.; 39 15 CB&I ENVIRONMENTAL& INFRASTRUCTURE,INC. 71 21 81 16 83 6 43 16 CES CONSULTANTS,INC. 72 20 91 5 69 19 44 17 LOCKWOOD,ANDREWS&NEWMAN, INC. 79 12 70 26 82 7 .. 45 18 HAKS ENGINEERS ARCHITECTS AND LAND SURVEYORS,P.C. 80 11 75 21 72 16 48 19 EAC CONSULTING,INC. 77 14 73 23 73 13 ▪ 50 20 THE CORRADINO GROUP 71 21 78 18 73 13 52 21 ROBAYNA AND ASSOCIATES.INC. 74 19 84 13 65 22 _- 54 22 BISCAYNE ENGINEERING COMPANY, INC. 70 23 76 20 64 23 66 23 MILLER LEGG&ASSOCIATES,INC. 69 24 72 25 66 21 70 24 ROSS ENGINEERING,INC. 68 25 77 19 60 26 70 24 CUMMINS CEDERBERG,INC. 67 26 73 _ 23 61 25 _ _ _ 74 26 LAND SURVEYING -- Rira#21IUE 346•Ya v _Profeesionat Architectural and LOW v :Engbteec "Servt'ce10,�< Brian Jose A. Pedro AGGREGATE .,.'(LAND7EjR lI I.'y'' > Bellino Ranking Perez Ranking Fuentes Ranking TOTALS Rank SCHWEBKE-SHISKIN& ASSOCIATES,INC. 100 1 96 1 80 2 4 1 TRIANGLE SURVEYING AND MAPPING,INC. 91 2 93 2 77 4 .;4, 8 2 KEITH AND SCHNARS,P.A. 87 3 83 7 83 1 -;; 11 3 BISCAYNE ENGINEERING COMPANY,INC. 83 7 87 3 79 3 • 13 4 CRAVEN THOMPSON AND i ASSOCIATES,INC. 86 4 84 6 69 5 15 5 ROBAYNA AND ASSOCIATES 85 5 85 5 68 6 i,, 16 6 MARLIN ENGINEERING,INC. 84 6 86 4 63 8 18 7 CB&I ENVIRONMENATAL& j INFRASTRUCTURE 75 9 82 8 67 7 24 8 MILLER LEGG&ASSOCIATES, 1 INC. 77 8 75 9 60 9 26 9 1 148 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Proposals(RFP)No. 2014-346-YG, for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. June 10, 2015 Page 6 For Group 4, the Committee convened on April 8, 2015 to consider proposals received for Structural Engineering and Mechanical, Electrical, and Plumbing Engineering. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process for Group 4 resulted in the ranking of proposers as indicated below. The proposals received under the discipline of Structural Engineering (Group 4) are still being reviewed by the Procurement Department to ensure compliance with the requirements of the RFQ. Once the review of the proposals is complete, an agenda item will be prepared and presented at the next available City Commission meeting. MECHANICAL, ELECTRICAL, AND PLUMBING Professional Architectural and ;,Engineering Services LOW EC • AL,ELECTRICAL.• Oniel Jose A Sabrina AGGREGATE y, _ ,•P.J.MB 4G �.,;• Toledo Ranking Perez Ranking Baglieri Ranking TOTALS Rank TLC Engineenng for Architecture, Inc. 100 1 88 1 93 1 r: 3 1 Wolfberg Alvarez&Partners,Inc. 86 2 85 3 90 2 7 I 2 RGD Associates,Inc.DBA RGD Consulting Engineers 73 3 87 2 85 _ 3 8 3 Because of the large number of response for certain disciplines and the projected volume of work, staff is recommending that no more than five (5) firms be awarded in each category. This agenda item addresses only an award recommendation for the following disciplines: Landscape Architecture, General Architecture, Town Planning Architecture, Historical Preservation Architecture, Civil Engineering, Land Surveying, and Mechanical, Electrical, and Plumbing Engineering. The proposals received under the discipline of Planning and Urban Design Architecture, Environmental Engineering, Interior Design and Space Planning Architecture, and Structural Engineering are still being reviewed by the Procurement Department to ensure compliance with the requirements of the RFQ. Once the review of the proposals received under the aforementioned disciplines is complete, an agenda item will be prepared and presented at the next available City Commission meeting. MANAGER'S DUE DILIGENCE & RECOMMENDATION After reviewing all the submissions and the results of the evaluation process, the City Manager recommends that the Administration be authorized to enter into negotiations as follows: Keith and Schnars, P.A., AECOM Technical Services, Inc., Kimley-Horn and Associates, Inc., Craven, Thompson & Associates, Inc., and Miller Legg & Associates, Inc., for the discipline of Landscape Architecture. Kobi Karp Architecture & Interior Design, Inc., Glavovic Studio, Inc., M.C. Harry & Associates, Inc., Stantec Consulting Services, Inc., BEA Architects, Inc., for the discipline of General Architecture. Zyscovich, Inc., and The Corradino Group, Inc., for the discipline of Town Planning Architecture. 149 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Proposals (RFP) No. 2014-346-YG,for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. June 10, 2015 Page 7 R. J. Heisenbottle Architects, P.A., William B Medellin Architect P.A., Douglas Wood Associates, Inc., Bender & Associates Architects, P.A., for the discipline of Historical Preservation Architecture. Wade Trim, Inc., Stantec Consulting Services, Inc., Kimley-Horn and Associates, Inc., PURE Engineering Services, Inc., and Schwebke - Shiskin & Associates, Inc., for the discipline of Civil Engineering. Schwebke - Shiskin & Associates, Inc., Triangle Surveying and Mapping, Inc., Keith and Schnars, P.A., Biscayne Engineering Company, Inc., and Craven Thompson and Associates, Inc.,for the discipline of Land Surveying. TLC Engineering For Architecture, Inc., Wolfberg Alvarez & Partners, Inc., and RGD Associates, Inc. d/b/a RGD Consulting Engineers for the discipline of Mechanical, Electrical, and Plumbing Engineering. In the event that the Administration is unable to negotiate a mutually agreeable with any of the recommended firms, the City Manager recommends that the Mayor and City Commission authorize the Administration to negotiate with other ranked firms, in order of rank, in each category. Th e City Manager furt her recommends t h at the Mayor and City Clerk be authorized to execute an agreement upon conclusion of successful negotiations by the Administration. CONCLUSION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida accept the recommendation of the City Manager pertaining to the ranking of proposals pursuant to Request for Proposals (RFP) 2014-346-YG for Professional Architectural and Engineering Services in Specialized, on an as needed basis. JLM/MT/AD/YG T:IAGENDA120151June 1PROCUREMENT12014-346-YG RFQ-Professional Architectural and Engineering Services-Memo(Revised 6.2.2015).docx 150 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS FOR GROUP 1 - LANDSCAPE ARCHITECTURE, PLANNING AND URBAN DESIGN ARCHITECTURE, AND ENVIRONMENTAL ENGINEERING, AND GROUP 2 - TOWN PLANNING ARCHITECTURE, INTERIOR DESIGN & SPACE PLANNING ARCHITECTURE, AND HISTORICAL PRESERVATION ARCHITECTURE, AND GROUP 3 - CIVIL ENGINEERING AND LAND SURVEYING, AND GROUP 4 - STRUCTURAL ENGINEERING AND MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2014-346-YG, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN AS-NEEDED BASIS (THE "RFQ"); AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KEITH AND SCHNARS, P.A., AECOM TECHNICAL SERVICES, INC., KIMLEY-HORN AND ASSOCIATES, INC., CRAVEN, THOMPSON & ASSOCIATES, INC., AND MILLER LEGG & ASSOCIATES, INC., FOR THE DISCIPLINE OF LANDSCAPE ARCHITECTURE;; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KOBI KARP ARCHITECTURE & INTERIOR DESIGN, INC., GLAVOVIC STUDIO, INC., M.C. HARRY & ASSOCIATES, INC., STANTEC CONSULTING SERVICES, INC., AND BEA ARCHITECTS, INC., FOR THE DISCIPLINE OF GENERAL ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ZYSCOVICH, INC., AND THE CORRADINO GROUP, INC., FOR THE DISCIPLINE OF TOWN PLANNING ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH R. J. HEISENBOTTLE ARCHITECTS, P.A., WILLIAM B MEDELLIN ARCHITECT P.A., DOUGLAS WOOD ASSOCIATES, INC., BENDER & ASSOCIATES ARCHITECTS, P.A., FOR THE DISCIPLINE OF HISTORICAL PRESERVATION ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH WADE TRIM, INC., STANTEC CONSULTING SERVICES, INC., KIMLEY-HORN AND ASSOCIATES, INC., PURE ENGINEERING SERVICES, INC., AND SCHWEBKE - SHISKIN & ASSOCIATES, INC., FOR THE DISCIPLINE OF CIVIL ENGINEERING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SCHWEBKE - SHISKIN & ASSOCIATES, INC., TRIANGLE SURVEYING AND MAPPING, INC., KEITH AND SCHNARS, P.A., BISCAYNE ENGINEERING COMPANY, INC., AND CRAVEN THOMPSON AND ASSOCIATES, INC., FOR THE DISCIPLINE OF LAND SURVEYING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TLC ENGINEERING FOR ARCHITECTURE, INC., WOLFBERG ALVAREZ & PARTNERS, INC., AND RGD ASSOCIATES, INC. D/B/A RGD CONSULTING ENGINEERS FOR THE DISCIPLINE OF MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING; FURTHER, SHOULD THE ADMINISTRATION BE UNABLE TO NEGOTIATE AN AGREEMENT WITH ANY OF THE RECOMMENDED FIRMS, THE ADMINISTRATION IS AUTHORIZED TO NEGOTIATE WITH OTHER RANKED FIRMS IN ORDER OF RANK IN EACH CATEGORY; AND FURTHER AUTHORIZING THE MAYOR 151 AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, Request for Qualifications No. 2014-346-YG (the RFQ) was issued on September 18, 2014, with an opening date of December 2, 2014; and WHEREAS, a voluntary pre-proposal meeting was held on October 1, 2014 and on October 13, 2014; and WHEREAS, the City received proposals from a total of fifty-one (51)firms; and WHEREAS, because of the magnitude of the scope of the RFQ, including all the service categories requested, the Administration will evaluate and make recommendations for award by category group; and WHEREAS, on February 5, 2015, the i , ry City Manager via Letter to Commission (LTC) No. 054-2015, appointed an Evaluation Committee (the "Committee"), which included evaluation committee members for each category group; and WHEREAS, the Evaluation Committee (the "Committee") for Groups 1, 2, 3, and 4 consisted of the following individuals: GROUP 1 —LANDSCAPE ARCHITECTURE, PLANNING AND URBAN DESIGN ARCHITECTURE, AND ENVIRONMENTAL ENGINEERING • Margarita Wells, Environment and Sustainability Specialist, Building Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Humberto Cabanas, Division Director, CIP, City of Miami Beach; and GROUP 2—GENERAL ARCHITECTURE, INTERIOR DESIGN/SPACE PLANNING ARCHITECTURE, TOWN PLANNING ARCHITECTURE, AND HISTORICAL PRESERVATION ARCHITECTURE • Deborah Tackett, Preservation and Design Manager, Planning Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Valeria Mejia, ADA Coordinator, Property Management, City of Miami Beach; and GROUP 3—CIVIL ENGINEERING, LAND SURVEYING SERVICES • Brian Bellino, City Surveyor, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach • Jose Rivas, Civil Engineer III, Public Works, City of Miami Beach; and GROUP 4— MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING, AND STRUCTURAL ENGINEERING • Sabrina Baglieri, Sr. Capital Projects Coordinator, CIP, City of Miami Beach • Oniel Toledo, Construction Manager, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach 152 WHEREAS the Committees convened to consider the proposals, as follows: the Committee for Group 1 convened on February 26, 2015; the Committee for Group 2 convened on March 19, 2015; the Committee for Group 3 convened on March 31, 2015; and the Committee for Group 4 convened on April 8, 2015; and WHEREAS, the Committees were provided an overview of the project; information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information on the scope of services, references, and a copy of each proposal; and WHEREAS, the Committees were instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ; and WHEREAS, the Committee's ranking for the discipline of Landscape Architecture was as follows: Keith and Schnars, P.A., top ranked; AECOM Technical Services, Inc., second highest ranked; Kimley-Horn and Associates, Inc., third highest ranked, Craven, Thompson & Associates, Inc., fourth highest ranked; Miller Legg & Associates, Inc., fifth highest ranked; Chen Moore and Associates, Inc., sixth highest ranked; and WHEREAS, the Committee's ranking for the discipline of General Architecture was as follows: Kobi Karp Architecture & Interior Design, Inc., top ranked; Glavovic Studio, Inc., M.C. Harry & Associates, Inc., and Stantec Consulting Services, Inc., all tied as the second highest ranked firms; BEA Architects, Inc., fifth highest ranked; Bermello, Ajamil, & Partners, Inc., as the sixth highest ranked; Edward Lewis Architects, Inc., as the seventh highest ranked; Wolfberg Alvarez and Partners, Inc., as the eight highest ranked, R. J. Heisenbottle Architects, P.A., as the ninth highest ranked, SBLM Architects, P.C., as the tenth highest ranked, Rodriguez Architects, Inc., as the eleventh highest ranked, CPH, Inc., as the twelfth highest ranked; HAKS Engineers, Architects and Land Surveyors, P.C., as the thirteenth highest ranked; CIMA Engineering Corp., as the fourteenth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Town Planning Architecture was as follows: Zyscovich, Inc., top ranked; The Corradino Group, second highest ranked; and WHEREAS, the Committee's ranking for the discipline of Historical Preservation Architecture was as follows: R. J. Heisenbottle Architects, P.A., top ranked; William B. Medellin Architect, P.A., second highest ranked; Douglas Wood Associates, Inc., third highest ranked, Bender&Associates Architects, P.A., fourth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Civil Engineering was as follows: Wade Trim, Inc., top ranked; Stantec Consulting Services, Inc., second highest ranked; Kimley-Horn And Associates, Inc., third highest ranked, Pure Engineering Services, Inc., fourth highest ranked; Schwebke - Shiskin & Associates, Inc., fifth highest ranked; Stanley Consultants, Inc., as the sixth highest ranked; BCC Engineering, Inc., and R.J. Behar & Company, Inc., both tied as the seventh highest ranked firm, Craven Thompson And Associates, Inc., as the ninth highest ranked, Brindley Pieters & Associates, Inc., as the tenth highest ranked, Chen Moore And Associates, Inc., as the eleventh highest ranked, CPH, INC., as the twelfth highest ranked; Milian, Swain & Associates, Inc., as the thirteenth highest ranked; Coastal Systems International, Inc., as the fourteenth highest ranked; Keith And Schnars, P.A., as the fifteenth highest ranked; CB&I Environmental & Infrastructure, Inc., as the sixteenth highest ranked; CES Consultants, Inc., as the seventeenth highest ranked; Lockwood, Andrews & Newman, Inc., as the eighteenth highest ranked; HAKS Engineers Architects and Land Surveyors, P.C., as the nineteenth highest ranked; EAC Consulting, Inc., as the twentieth 153 highest ranked; The Corradino Group as the twenty first highest ranked; Robayna and Associates, Inc., as the twenty second highest ranked; Biscayne Engineering Company, Inc., as the twenty third highest ranked; Miller Legg & Associates, Inc., as the twenty fourth highest ranked; Ross Engineering, Inc., as the twenty fifth highest ranked; Cummins Cederberg, Inc., as the twenty sixth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Land Surveying was as follows: Schwebke - Shiskin & Associates, Inc., top ranked; Triangle Surveying and Mapping, Inc., second highest ranked; Keith and Schnars, P.A., third highest ranked, Biscayne Engineering Company, Inc., fourth highest ranked; Craven Thompson And Associates, Inc, fifth highest ranked; Robayna And Associates, Inc., as the sixth highest ranked; Marlin Engineering, Inc., as the seventh highest ranked; CB&I Environmental & Infrastructure, Inc., as the eight highest ranked, Miller Legg &Associates, In., as the ninth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Mechanical, Electrical, an d Plumbing Engineering was as follows: TLC Engineering for Architecture, Inc. top ranked; Wolfberg Alvarez & Partners, Inc., second highest ranked, RGD Associates, Inc. DBA RGD Consulting Engineers, third highest ranked; and WHEREAS, the proposals received under the discipline of Planning and Urban Design Architecture, Environmental Engineering, Interior Design and Space Planning Architecture, and Structural Engineering are still being reviewed by the Procurement Department to ensure compliance with the requirements of the RFQ; and WHEREAS, once the review of the proposals received under the aforementioned disciplines is complete, an agenda item will be prepared and presented at the next available City Commission meeting; and WHEREAS, after reviewing all the submissions and the Evaluation Committee's rankings, the City Manager exercised his due diligence and concurs with the Committee's rankings. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for Qualifications No. 2014-346-YG, for Professional Architectural and Engineering Services in specialized categories on an as-needed basis (the "RFQ"); authorizing the Administration to enter into negotiations with Keith and Schnars, P.A., AECOM Technical Services, Inc., Kimley-Horn and Associates, Inc., Craven, Thompson & Associates, Inc., and Miller Legg & Associates, Inc., for the discipline of Landscape Architecture; authorizing the administration to enter into negotiations with Kobi Karp Architecture & Interior Design, Inc., Glavovic Studio, Inc., M.C. Harry & Associates, Inc., Stantec Consulting Services, Inc., and BEA Architects, Inc., for the discipline of General Architecture;authorizing the Administration to enter into negotiations with Zyscovich, Inc., The Corradino Group, Inc., for the discipline of Town Planning Architecture; authorizing the administration to enter into negotiations with R. J. Heisenbottle Architects, P.A., William B Medellin Architect P.A., Douglas Wood Associates, Inc., Bender & Associates Architects, P.A., for the discipline of Historical Preservation Architecture; authorizing the administration to enter into negotiations with Wade Trim, Inc., Stantec Consulting Services, Inc., Kimley-Horn and Associates, Inc., PURE Engineering Services, Inc., and Schwebke - Shiskin &Associates, Inc., for the discipline of Civil Engineering; authorizing the administration to enter into negotiations with Schwebke - Shiskin & 154 Associates, Inc., Triangle Surveying and Mapping, Inc., Keith and Schnars, P.A., Biscayne Engineering Company, Inc., and Craven Thompson and Associates, Inc., for the discipline of Land Surveying; authorizing the administration to enter into negotiations with TLC Engineering for Architecture, Inc., Wolfberg Alvarez & Partners, Inc., and RGD Associates, Inc. d/b/a RGD Consulting Engineers for the discipline of Mechanical, Electrical, and Plumbing Engineering; further, should the Administration be unable to negotiate an agreement with any of the recommended firms, the Administration is authorized to negotiate with other ranked firms in order of rank in each category; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this day of 2015. ATTEST: Rafael E. Granado, City Clerk Philip Levine, Mayor T:W GENDA120151June 1PROCUREMENT12014-346-YG RFQ-Professional Architectural and Engineering Services-Reso.docx APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION L•3 •,J City Attorney Date 155 THIS PAGE INTENTIONALLY LEFT BLANK 156 ATTACHMENT B REQUEST FOR QUALIFICATIONS (RFQ) 34 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 8 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" (the "RFQ") NOVEMBER 24, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME. As a reminder to all Proposers, the deadline for the receipt of proposals is UNTIL 3:00 P.M., ON TUESDAY, DECEMBER 2, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. 2. ANSWERS TO ADDITIONAL QUESTIONS RECEIVED. Q1: Proposer dropped off two proposal packages on November 4, 2014. Proposer received Addendum 7 and read that the due date has been extended to December 2. Proposer would like to know if it is okay to leave the package in the Procurement office `til then. Proposer also wanted to know that since its packages were dropped off on November 4, 2014, if Proposer's signature on the addendums is not required for Addendums 4, 5 &6. Al: Proposers who have already submitted their Proposal package, prior to the release of Addendum No. 7, may leave their Proposal package in the Procurement Department. To acknowledge receipt of Addendums 4 through 8 (which includes this addendum), Proposers may submit a revised Page 4 from Appendix A in a sealed envelope to the Procurement Department. Or, Proposers may also wait for the Proposal evaluation period when the Procurement Department will request any missing documentation from the Proposer, which will include acknowledgement of published addendums. Q2: Some clarification is still needed on Question #71 in Addendum No. 7. If using a 330 form for TAB 2, Section 2.1 / 2.2 — Do we need to re-arrange the order of the 330 form to reflect the order requested? The answer provided in Addendum No. 7 does not clarify the way it should be arranged. Can a clause page be included before these sections that states: "Sections 2.1 and 2.2 are covered in the following 330 form" instead of re-arranging the order of the standard 330 form? A2: The order of Standard Form 330 should not be re-arranged. As indicated in Tab 2, Page 12 of the RFQ, "Proposers may submit the below requested information utilizing the enclosed Standard Form 330 — Architect-Engineer Qualifications". In its response, Proposer may include a page indicating that the information requested in Sections 2.1 and 2.2 of Tab 2 is shown in Standard Form 330 and immediately following include the completed form. Proposer shall indicate which sections of Standard Form 330 correspond to Section 2.1 and 2.2 of Tab 2. Page 1 of 2 2 I Miami Beach ADDENDUM NO.8 RFQ 2014-346-SR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" Q3: Would you consider re-formulating this RFQ from scratch and putting out a new deadline? This might serve both the City's and the potential proposers' interests best. A3: No, the City will not consider this option. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfi.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete g a and return the "Notice to Prospective Bidders" questionnaire with t he reason(s) for not submitting I. Air Denis 'Procurement Director MIAMI BEACH , i City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33 139,www:miamibeachfl.gov DEPARTMENT OF PROCUREMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 7 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" (the "RFQ") NOVEMBER 18, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended UNTIL 3:00 P.M., ON TUESDAY, DECEMBER 2. 2014; at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, Td Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. 2. DELETION. The following specialized areas of the RFQ have been deleted: "Geotechnical", under Group B— Engineering, from Section 0200, Sub-Section 2. Purpose. . "Acoustics, Noise Abatement"from Appendix C, Sub-Section C2., Scope of Work. "Storage Tank Repair and Monitoring"from Appendix C, Sub-Section C2., Scope of Work. 3. ADDITION. The following clause has been added to Appendix D —Special Conditions: 13. COMPETITIVE SPECIFICATIONS. It is the goal of the City to maximize competition for the project among suppliers & contractors. Consultant shall endeavor to prepare all documents,.plans & specifications that are in accordance with this goal. Under no condition shall Consultant include means & methods or product specifications that are considered "sole source" or restricted without prior written approval of the City. ANSWERS TO QUESTIONS RECEIVED FROM PROSPECTIVE PROPOSERS: Q1: TAB 2 reads that proposers may submit the information requested under that.Tab utilizing the SF330. Then item 2.1 of said Tab asks for 5 projects performed by the firm in the last five years. The SF 330 instruction usually allows for users to provide 10 projects. Does this mean the City is asking for 10 projects, or is it limiting the projects to 5? Could you please clarify? Al: Per Page 12 of the RFQ, Tab 2, Item 2.1, the Proposing Firm is only required to "submit five (5) relevant projects, performed in the last five (5) years as evidence of experience;" It is up to the Proposer's discretion should they want to list more than five relevant projects. 1 Q2: Section Cl. Minimum Requirements under Appendix C, the first bullet states "Proposer must have a minimum of five (5) years' experience and successfully completed at least five (5) projects for public sector agencies." Please clarify the City's definition of "successfully completed". Is this completion of the design or substantially completed in construction? A2: Successfully completed refers to successful completion of the project in the design phase. Q3: Are complete A/E teams, including sub-consultants, required for this RFQ submission? Due to the fact that the specific projects to be awarded under all categories are unknown at this time, as well as the fact that this is a minimum three-year contract term, we strongly feel it would be in the City's best interest to allow prime firms to submit without sub- consultants in order to allow future flexibility in selecting the best possible sub-consultant team for each specific task order's scope. A3: In accordance with Page 13 of the RFQ, Tab 3 —Approach and Methodology, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted." After award of contract, the. prime Proposer would be allowed to add sub-consultants for each specific task as necessary and approved by the City through the City Manager. Q4: Do Form Based Code services fall under the Town Planning or Planning and Urban Design category.. A4: Form based code services are not being sought at this time. Should a need arise in the future, the City may consider all its options, including (but not limited to) selecting a consultant pursuant to this RFQ or releasing a separate solicitation. Q5: Please provide copies of all sign in sheets scanned and have them sent out as an addenda as soon as possible. A5: Sign-in sheets for both pre-proposal conferences are attached to this addendum. Q6: At the pre-proposal conference, several firms asking for a deadline extension, especially because there is still the lingering question about team and grouping within a category or in multiple categories. We certainly would like to be informed of a deadline extension, as it could possibly impact the decision of small firms to pursue this solicitation. A6: As indicated in page 1 of this addendum, the deadline for receipt of proposals has been extended to Tuesday, December 2, 2014 at 3:00 PM. Proposers must be registered with Public Purchase to ensure receipt of all addenda. Q7: If we submit for more than one category, are we going to have to prepare a proposal for each or can we submit together (one proposal for all applicable categories)? A7: Per RFQ Section 0300— Submittal Instructions and Format, sub-section 3: Proposals shall clearly indicate if qualifications are being sought under Group A — Architecture and/or Group B — Engineering. Furthermore, firms are required to submit separate proposals for each specialized category under the respective 2 rj group for which they seek qualifications. Example: a firm which provides landscape architecture and interior design/space planning, shall respond under Group A — and shall submit two (2) proposals under said group; a proposal seeking !I qualifications under landscape architecture and a proposal seeking qualifications under interior design/space planning. Q8: Can we use our SF-330 which has the colors of our firm but is the exact same form? A8: Yes, that is allowed as long as the structure and contents of the form has not changed. 'I Q9: We provide GIS services but have no Survey Department, can we submit a proposal or will you create a separate category for GIS? A9: Per this RFQ, the GIS services are limited to Survey and collecting GIS features. The. City anticipates creating a separate.broader GIS RFQ in the future.. , Q10: Will the relevant experience still be completed projects or can ongoing projects be included (discrepancy between page 12 and Appendix C) A10: Per Appendix C, Section 0.1, Minimum Requirements, the relevant project experience must be for successfully completed projects. Q11: To follow up on the discussion at yesterday's Pre-Bid meeting, we would like to know if we can submit for Multiple Categories in one package. For example: Civil and Environmental in Group B - Engineering. This would greatly reduce the work effort (not to mention excess paper!) for both the City and the consultants. If this is not possible, then we respectfully request that you consider a time extension to allow firms adequate time to prepare numerous submissions. All: Please refer to the answer written for Question #7 in this Addendum. Q12: Please indicate teaming restrictions, if any, on sub-consultants. Thank you. Al2: Per Page 13 of the RFQ, Tab 3, `7t is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To. evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own force s) and which,sections are intended to be subcontracted." As indicated above, Proposers must clearly indicate in their proposal which sections of the scope will be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted. • Q13: Section 0300 3. Statements of Qualifications Format. • Tab 1 - Item 1.3 Minimum Qualification Requirements (a), Requires LEED, ULI, AICP,APA Certifications for Planning, Urban and Historical Preservation Architects. Please clarify why Historic Preservation architects require such certifications. A13: Please note that, pursuant to Appendix C, section Cl. Minimum Requirements, Planning, Urban, and Historical Preservation Architects certified by or members of LEED, ULI, AICP, APA is a preference and not a requirement. As such, firms that do not have architects certified by or members of LEED, ULI, AICP, APA will not be penalized. 3 Q14: Please clarify the ambiguity in the RFQ 2014-346-YG as to teaming: whether an architectural firm can submit as a lead firm with a roster of subconsultants who, together, cover specialties in both of the listed areas. Also, please clarify whether subconsultants can, in their turn, use specialty subconsultants to cover any gaps in their own team's expertise. A14: While proposers are not precluded from including sub-consultants as part of its team,. per Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted." Q15: Regarding the RFQ for Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed Basis", will there be an additional addendum published addressing the teaming clarification that was brought up during the first pre-proposal meeting? The second meeting is not until 10/13 and the RFQ packages are due on 10123; this is a very small.time-frame to gather a team if need be. A15: Please refer to the answer written for Question #3 and #14 in this addendum. As indicated in page 1 of this addendum, the deadline for receipt of proposals has been extended to Tuesday, December 2, 2014 at 3:00 PM. Proposers must be registered with Public Purchase to ensure receipt of all addenda. Q16: For submission for Environmental Engineering, the City states per the RFQ that it is searching for submissions in the following sub-categories: general environmental services, environmental & coastal permitting, and contamination assessment. According to your Environmental Department representative, the City prefers for a firm to do this in- house, correct? If we cannot do all these 3 services in-house, can we submit just to the 1 service that we are able to do in-house, or does the City prefer that we team with sub- consultants to be able to submit for all 3 services under Environmental Engineering? A16: In accordance with RFQ Page 13, Tab 3 — Approach and Methodology, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted." In accordance with the above language, the City prefers that Proposers perform services in- house (with its own forces); however should they be unable to, Proposers must indicate which sections of the scope will be subcontracted. Q17: Under section C2. Scope of Work required, does Coastal Engineering and Coastal Surveys fall under the Civil Engineering discipline? A17: Yes, Coastal Engineering and Coastal Surveys fall under Civil Engineering. Q18: Please confirm that if we are to submit to Civil and Environmental Engineering, that the City requires 2 separate proposals. A18: Please refer to the answer written for Question #7 in this Addendum. 4 Q19: The question is regarding whether the City expects a complete team to be put together for each of the categories depending on the types of projects. For example, if the City intends on doing a pump station project under the Civil Group, do we need to include electrical and mechanical resumes or firms on our team for that category? A19: As part of their submittal, a Civil Engineering firm, may include in its proposal qualifications of mechanical and electrical engineers. Please note however, per Page 1.3 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted". Q20: Is a submittal required for each category a firm may be interested in under Groups A & B? A20: Please refer to the answer written for Question #7 in this Addendum. Q21: Are firms permitted to develop a comprehensive team for each category. A21: Please refer to the answer written for Question #3 and #14 in this addendum. Q22: Are there teaming restrictions? Can a prime firm go as a subconsultant to a firm for any category? A22: Please refer to the answer written for Question # 12 in this Addendum. Q23: I have an inquiry regarding what defines the "General" under the Group A - Architecture Category. Is there a list breakdown of services that can be provided to demonstrate/define "General"? A23: General Architecture is defined as the planning, programming, design, preparation of construction documents, permitting and construction supervision for single and multi-purpose facilities and their sites. These facilities may include, but may not be limited to: parking garages, park facilities, fleet maintenance and storage buildings, etc. Q24: At the top of Page 13 of RFQ 201.4-346-YG it indicates that a copy of staffs accredited college diploma or bachelor's degree in Environmental Sciences or related field should be provided for Environmental Engineering Firms. I have two questions: Can a Florida licensed Professional Engineer's certificate satisfy this criteria as Florida licenses PEs only with degrees in engineering from accredited schools? Will an official transcript or other documentation from the school suffice in lieu of a copy of a diploma if that transcript/document clearly states that the individual received a bachelor's degree in an environmental science or related field? A24: Yes, a Florida licensed Professional Engineer's certificate may be provided. Environmental Engineering firms providing General Environmental Services, Environmental and Coastal Permitting, and Contamination Assessment, must provide copies of the following: Staff's accredited college diploma or Bachelor's degree in Environmental Sciences or related field. Q25: It is a burden on the firms to submit multiple proposals for one, the architecture and engineering categories and then also for the subcategories. It will also slow down the review process by the City. Will the city consider providing a check list for areas of interest and in which the firms are qualified for and for it to be included in the proposal? 5 A25: Please refer to the answer written for Question # 7 in this Addendum. Q26: The RFQ states that Landscape Architects must be certified by the International Society of Arboriculture, Landscape Inspectors Association of Florida and FNGLA. These are not certifications normally held by Landscape Architects. Can an ISA certified Arborist be added as a sub consultant to satisfy this requirement? A26: Yes. Q27: If the submitting firm desires to submit proposals for multiple categories, would the City consider allowing the submitting firm to submit one proposal in which the firm describes what categories they may qualify for? It is not clear in the RFP if the City's intent is for submitting firms to form teams. For example, it is typical for a Civil engineering firm to submit as part of its team a surveyor and geotechnical firm that they have a working relationship with. Is it the City's intent to pair firms qualified under separate categories to complete a task order under this contract? Furthermore, the RFP encourages that the submitting firm should self-perform the work proposed under the desired category, however it goes on to encourage the use of DBE sub-consultants. This is somewhat contradictory, Please clarify? A27: Please refer to the answer written for Question #3, #7, and #14 in this Addendum. Q28: If the instructions in the RFQ prevail and proposers are to submit one individual proposal (1-original/11 copies) per discipline, would the City consider giving an extension of the current deadline or staggering the due dates for each the disciplines (e.g. civil, structural, environmental, mechanical etc)? A28: Please refer to the answer written for Question # 7 in this Addendum. As indicated in page 1 of this addendum, the deadline for receipt of proposals has been extended to Tuesday, December 2, 2014 at 3:00 PM.. Proposers must be registered with Public Purchase to ensure receipt of all addenda. Q29: Will a State issued DBE certification suffice as "verifiable evidence" of Proposer's intent to use DBEs on this contract? A29: Yes. Per Page 13 of the RFQ, Tab 3 —Approach and Methodology, "Accepted DBE certifications include the Small Business Administration (SBA), State of Florida, or Miami-Dade County." Q30: Do the 5 projects being requested as "Qualifications of Proposing Firm", Tab 2-Section 2.1, need to be completed? A30: Yes. Per Appendix C, Section C.1, Minimum Requirements, the relevant project experience must be for successfully completed projects. Q31: Do the 5 projects being requested as "Qualifications of the Proposer Team (Architects and Engineers) Tab 2-Section 2.2, need to be completed? A31: Yes. Per Appendix C, Section C.1. Minimum Requirements, the relevant project experience must be for successfully completed projects. Q32: Is it the intent of the RFQ that submitting firms only show 5 relevant projects in the SF 330, as requested in Tab 2-Section 2.1? 6 A32: Please refer to the answer written for Question # 1 in this Addendum. Q33: In speaking to D & B they say an SQR is not something most people are subscribed, but a Comprehensive Report can substitute in many cases since they are similar. Is the SQR mandatory or is there an alternative? A33: The submittal of the SQR is mandatory. Per Page 12 of the RFQ, Tab. 2, Item # 2.3, "Each proposer shall arrange for D un & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein.. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet." Q34: Is the 2"d underlined area a repetitive requirement of the 1St underlined area? Or are you requesting 2 different sets of five (5) relevant projects? RFQ Page 1.2 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant.experience and proven track record of providing the scope of services as identified in this solicitation, including experience in providing scope of services to public sector agencies. Proposer must submit five (5) relevant projects, performed in the last five (5) years as evidence of experience; the following is required: project description, agency name, agency contact, contact telephone & email, and year(s) and term of engagement. 2.2 Qualifications of Proposer Team (Architects and Engineers). Provide an organizational chart of all personnel and consultants to be used for this project if awarded, the role that each team member will play in providing the services detailed herein and each team members' qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each respondent team member to be assigned to this contract. For each architect and engineer, include information for five (5) relevant projects. performed in the last five (5) years for public sector clients. Relevant projects shall include those projects similar in scope to those services listed in this RFQ. A34: The requirements indicated in Page 12 of the RFQ, Tab 2, Item # 2.1 are applicable to the "Proposing Firm". The requirements indicated in Page 12 of the RFQ, Tab 2, Item # 2.2 are applicable to the "Architect and Engineer"in each firm / team. Q35: If we are to have D&B send the SQR directly to the City what information should we include in this tab for our submittal? 2.3 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. A35: Given that the SQR must be submitted directly to the Procurement Contact named in the RFQ, Proposers are not required to include information in their proposal under Item # 2.3 of Tab 2, Page 12 of the RFQ. Q36: Do relevant projects have to be completed projects or can they be currently in progress? A36: Please refer to the answer written for Question # 10 in this Addendum. 7 Q37: Under Section C1. MINIMUM REQUIREMENTS: Planning, Urban, and Historical Preservation Architects certified or members of LEED, ULI, AICP, APA is preferred. However, since this is the City's preference and not a minimum requirement, if the firm does not hold any of these certifications will the proposal be deemed non-responsive and not be considered? A37: No, this is a preference and not a requirement. Q38: Given that many firms will be able to Prime various disciplines in Group A and Group B, would the City consider changing the requirements in the current RFQ and requesting that one proposal address all the disciplines for which the firm is able to Prime? A38: Please refer to the answer written for Question #7 in this Addendum. Q39: Our firm is submitting proposals in four disciplines and our corporate offices are. questioning the need for 4 separate Dun & Bradstreet SQR Reports. Can we submit one for the firm since they are costly, and the information will be the same on all four? A39: Yes. Q40: If the City intends to select twelve separate firms, then will the City be providing the. coordination between disciplines or will one of the twelve firms be required to provide the overall coordination? A40: The City is not limited to awarding only one Proposer per specialized category. The City may award more than one Proposer per specialized category. When professional services are required, a proposed project will be analyzed in terms of the predominant professional specialty required, and a firm will be selected by the City from the appropriate specialization list. The prime. proposer will be responsible to hire the applicable or required sub-consultants and coordinate the work. Q41: If the City intends to select twelve separate firms, then why does the sample contract call for written approval of all sub-consultants? A41: Please note that the City does not intend to select only twelve separate firms (firm per specialized area). Multiple firms may be qualified per category. Proposers are not precluded from including sub-consultants as part of its team. Per Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer(rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted." As indicated in the last part of the above cited language, Proposers shall indicate the sections of the services the Proposer intends to sub-contract. Q42: If the City intends to select AIE Teams already put together by the Consultant, then why does the RFQ require each discipline to submit separate proposals? This would result in twelve (12) original proposals and one hundred and twenty (120) copies be submitted for one full A/E Team of all disciplines. A42: Please refer to the answer written for Question # 7 in this Addendum. 8 Q43: Is it the City's intent to select Architecture/ Engineering Teams for this contract or to make twelve (12) separate selections of firms, one for each discipline listed on page 3 of the RFQ and require these twelve firms to work together as a team? Of course a firm could be selected for more than one discipline... A43: The City is not limited to awarding only one Proposer per specialized category. The City m ay award more than one Proposer per specialized category. Q44: Is it possible to get a copy of the attendee list for both pre-proposal meetings or will they be posted online? A44: Copies of the sign-in sheets for both pre-proposal meetings are attached to this Addendum. Q45: If a firm w as interested in ursuin Park g ark work, which category should they submit under, "Landscape" or "Planning and Urban Design"? A45: A firm may submit under both categories. A firm designing a Park, will need to have lann r p e s/urban designers. If the firm is only interested in doing the landscaping for the Park, then they may submit under Landscape only. Q46: We will be submitting for the Civil category with subs that will be needed to carry out the task. How will our proposal be evaluated in relation to the proposal submitted by an architectural team who will have sub-consultants which may also include civil? A46: All proposals will be evaluated in accordance with the evaluation criteria stipulated in Section 0400— Statements of Qualifications Evaluation, Page 14 of the RFQ. Q47: Tab 2 (Section 2.2- Qualifications of Proposer Team) — Do we have to provide 5 relevant projects for each of the sub-consultants on our team? A47: Section 2.2 of Tab 2 indicates: "For each architect and engineer, include information for five (5) relevant projects, performed in the last five (5) years for public sector clients. Relevant projects shall include those projects similar in scope to those services listed in this RFQ." If the sub- consultant team includes architects and engineers, then Proposer shall also list five (5) relevant projects in the last five (5) years for public sector clients. Q48: Minimum Qualifications Requirements, Cl Minimum Requirements. Architects and engineers must be licensed by the Florida Department of Business and Professional Regulation. -Landscape Architects must be certified by International Society of Arboriculture Certification, Landscape Inspectors Association of Florida Certification, FNGLA Certification. Are Landscape Architects are specifically required to have all three additional certifications? Typically the Florida Department of Business Landscape Architecture Professional Regulation License will suffice in lieu of these requirements. A48: The Florida Department of Business Landscape Architecture Professional Regulation License is acceptable. 9 Q49: We will be submitting for Mechanical, Electrical, and Plumbing — You stated that you all prefer that each discipline be submitted separately; When I submit my staff and firms qualifications for each discipline, how exactly to you all want that formatted? A49: Please refer to the "Clarification" provided in Page 1 of this Addendum. Also, please refer to RFQ Page 11, Section 0300—Submittal Instructions and Format. Q50: City mentioned at the second pre-proposal conference that the deadline may be pushed back — can you please tell me where I can find the answers to my questions and also see the answers to the other attendees questions? A50: This addendum contains responses to all questions received prior to the deadline for receipt of questions and clarifications. Proposer must be registered with Public Purchase to ensure receipt of this addendum.. Q51: Can you tell us who will be on the selection committee? A51: This information is unknown at this moment. Q52: Page 12, Tab 1, 1.3 item d) a — it will be very difficult to obtain copies of our environmental staffs diplomas in a timely manner. Will copies of their licenses and certifications suffice? A52: Please refer to the answer provided for question #24 in this Addendum. • Q53: Page 1.2, Tab 2, 2.1 — For each project we have to provide the "year(s) and term of engagement." What exactly are you looking for w/regards to "term of engagement"? A53: Term of engagement refers to the term (number of months or years) the firm was engaged in a particular project or assigned task. Q54: Page 12, Tab 2, 2.3 - Our accounting staff attempted to arrange for Dunn & Bradstreet to submit a SQR to you; however, the D&B site requires your "user name." Can you please provide us w/this as soon as possible? A54: The "user name" is the same as the "email address": yusbelqonzalezmiamibeachfl.qov Q55: Appendix.C, C.2 Scope of Work Required — In addition to environmental and geotechnical services, our firm provides the following services that are listed in your scope of work: lab testing services as well as testing and inspection services. Typically the lab testing can fall under geotechnical and construction materials testing (CMT) whereas testing and inspections would fall under CMT. CMT is not listed in your RFQ. Some public entities tend to lump geotechnical and CMT together. Should we highlight these services in under geotechnical? A55: As indicated in Page 1 of this addendum, "Geotechnical" has been removed from Group B — Engineering of this. RFQ. Q56: The scope also says "Any other professional services..." Our firm also offers facilities services (i.e. building envelope, roofing, waterproofing). Should we highlight this in the submittal? If so, where should we address it? Or should we just stick to the services that are under Group A.& Group B? 10 A56: As indicated in Appendix C, the scope of this RFQ will include "Any other professional service pursuant to Section 287.055, Florida. Statutes, commonly known as the Consultants' Competitive Negotiation Act (CCNA)." Proposers may highlight in their response any other professional services that falls under Section 287.055, Florida. Proposers may list this information under Tab 3 —Approach and Methodology as indicated in Page 13 of the RFQ. Q57: Submitting separate books for each specialized area that apply to our firm will be not only be costly, but time consuming. Please consider allowing us to submit one book & distinguish the specialized area in each section with a sub tab labeled with that specialized area or simply by using a page break in our documents. A57: Please refer to the answer written for Question #7 in this Addendum. Q58: Can you please provide a list of the firms that are the incumbents for this contract? A58: The incumbents under the City's current agreement for these services are: AECOM USA, INC. HADONNE CORP ARCH ITEKNICS KOBI KARP ARCHITECTS& ATKINS NORTH AMERICA, INC. I LIVS ASSOCIATES AVINO &ASSOCIATES, INC. LOCKWOOD,ANDREWS& NEWMAN.INC BCC ENGINEERING, INC MC HARRY& ASSOCIATES INC • BEA ARCHITECTS, INC I MILIAN SWAIN &ASSOCIATES BENDER &ASSOCIATES ARCHITECTS MILLER LEGG BERMELLO,AJAMIL& PARTNERS O'LEARY RICHARDS DESIGN BISCAYNE ENGINEERING COMPANY PILLAR CONSULTANTS, INC. BORRELLI & PARTNERS, INC. RED DESIGN GROUP • BRINDLEY PIETERS&ASSOCIATES ROBAYNA AND ASSOCIATES, INC.. BRUCE HOWARD &ASSOCIATES ROSENBERG DESIGN GROUP, INC. CALVIN, GIORDANO &ASSOCIATES I SAVINO MILLER DESIGN STUDIO CASHIN ASSOCIATES PC SBLIVI ARCHITECTS PC CDM SMITH INC I SCHWEBKE-SHISKIN &ASSOC INC CES CONSULTANTS, INC. SHULMAN &ASSOCIATES DOUGLAS WOOD &ASSOCIATES, INC I TERRA CIVIL ENGINEERING E SCIENCES INCORPORATED THE RUSSELL PARTNERSHIP, INC EASTERN ENGINEERING GROUP COMP TLC ENGINEERING FOR EDSA, INC. WILLIAM LANE ARCHITECTS FORBES ARCHITECTS ZYSCOVICH, INC. Q59: Is Mechanical, Electrical, and Plumbing considered one specialized category or three separate specialized categories? A59: Mechanical, Electrical, and Plumping Engineering are considered one specialized category. Q60: Please clarify which of the bulleted items described in the Scope of Work fall under each specialized category. A60: The architectural and engineering services listed in Appendix C, Section C2. Scope of Work are only a representative list of the various services the City may utilize throughout the term of the contract. After award, when professional services are required, a proposed project will be 11 • iI it analyzed in terms of the predominant professional specialty required, and a firm will be selected I from the appropriate specialization list. Q61: Due to the inadvertent error with the time of the original pre-proposal meeting, several firms have a nearly a two-week advantage with information received at the original pre- proposal meeting that many did not receive until the second pre-proposal meeting. For 'I this reason, we are requesting a time extension for the Statement of Qualifications. A61: As indicated in page 1 of this addendum, the deadline for receipt of proposals has been extended to Tuesday, December 2, 2014 at 3:00 PM. Proposers must be registered with Public Purchase to ensure receipt of all addenda. Q62: We understand that consultants are not allowed to cite City Employees as references in the proposal response for the above reference RFQ. We would like to receive clarification on this because based on Tab 2.1 and the SF-330 Section F, when showing project examples, we must list the Project Owner and Contact Person/Phone/E-mail. Please advise how we should address this section while still complying with the City's submittal requirements? A62: Please note that Proposers are not prohibited from citing City Employees as a contact in their proposal response for a particular project. Q63: The package stated we need to have 5 relevant project examples, can we have more than 5 project sheets, or only 5 is permitted? A63: Please refer to answer written for Question # 1 in this Addendum. Q64: In regard.to RFQ 2014-346-YG Professional Architectural & Engineering Services, the RFQ states on page 1.2 that you request 5 relevant projects performed in the last 5 years. However, on the SF330 form, it allows up to 10 projects to be shown. Do you wish to have a maximum.of 5 projects or can we include more on the SF330 form? A64: Please refer to answer written for Question # 1 in this Addendum. Q65: Can we submit more than 5 project examples? A65: Please refer to answer written for Question # 1 in this Addendum. Q66: Can we suggest that a single proposal be required to cover multiple specialties but still require separate proposals for either Group A or Group B. In the cover letter we could then highlight which specialties that we are referring to within the remainder of the document. Should this be acceptable, can we increase the number of projects provided to 10 to cover the wider scope? A66: Please refer to the answer written for Question # 7 in this Addendum. Q67: We understand that the City may have projects related to neighborhood improvements and possibly pump stations which would require multiple disciplines. If this type of project were to fall in the civil engineering category, would we need to include mechanical and electrical personnel in our submittal as that may be required for this type of project? A67: Please refer to the answer written for Question # 19 in this Addendum. 12 I jl ii Q68: Our firm and staff are fully licensed in landscape architecture and we have certified i arborists on staff so we believe we are fully qualified to meet the RFQ requirements for landscape architecture services. With these qualifications, is it still necessary to include certifications from the Landscape Inspectors Association of Florida and the FNGLA in the RFQ response? These two certifications are not typical for landscape architects to have. Can those requirements be dropped or if they can't be dropped, can they be provided through a horticultural sub consultant. A68: International Society of Arboriculture Certification is acceptable. Q69: How should we document the consultants involved in the projects presented (TAB 2.1 Page 12)? (what portions of the SF 330 should be used?) A69: Proposers shall utilize the corresponding sections of SF3330 to document the information requested under RFQ Tab 2, #2.1 - Qualifications of Proposing Firm. Q70: Does Appendix E (Insurance Requirements) and F (sample contract) have to be included in Pp � q ) ( P ) the submittal? A70: No. Only the information requested under Section 0300 — Sub mittal Instructions and Format needs to be included in the. response. Q71: Under Section 0300— Submittal Instructions and Format- TAB 2 - Experience & Qualifications, we are required to submit Standard Form 330 to complete the following items: 2.1 Qualifications of Proposing Firm 2.2 Qualifications of Proposer Team Should we divide the SF330 in the following order to provide our responses? To respond item 2.1 — should we include Part I - Sections, A-C; and sections F - Example Projects; G- Key Personnel Participation in Example Projects; H - Additional Information, and Part II— General Qualifications To respond item 2.2, should we include sections D-Organizational Chart and E— Resumes of Key Personnel, to provide relevant project experience of each key staff personnel. Please clarify the proper distribution of the SF 330 Sections to provide our responses. A71: Proposers shall utilize the corresponding sections of SF3330 to document the information requested under RFQ Tab 2, #2..1 - Qualifications of Proposing Firm. Q72: Under "specialized areas: GROUP A ENGINEERING General Environmental Interior Design I Space Planning Civil" ....do you mean General Environmental and Interior...? And can we submit under Category A for just General Environmental? A72: The column titled "Group A —Architecture", has the following specialized areas: General, Interior Design/Space Planning, Landscape, Planning and Urban Design, Town. Planning, Historical Preservation. The column titled "Group B — Engineering", as amended, has the following specialized areas: Environmental, Civil, Mechanical, Electrical, and Plumbing, Structural, and Land Surveying Services. Please also refer to the answer written for Question # 7 in this Addendum. 13 Q73: Is it the intent of the City that if a civil engineering task arises that requires geotechnical services, the prime firm use the services of the Geotechnical firm selected as part of this procurement? A73: Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). After award, when professional services are required, a proposed project will be analyzed in terms of the predominant professional specialty required, and a firm will be selected from the appropriate specialization list. 074: The RFQ identifies two groups (A& B) which are further broken down into 16 specialized categories (by type of service).. Instructions require that respondent submit separately for each category. Our questions are as follows: a. Is the intent to award for each specialized category (minimum of 16 rewards)? b. Is the intent to award to multiple firms within a category? c. Given that each discipline must submit separately, unless providing the same specialized services, how can there be sub-consultant's under this format? A74: The City is not limited to awarding only one Proposer per specialized category. The City may award more than one Proposer per specialized category. The City will evaluate each Proposal in accordance with the evaluation criteria indicated in Page 14 of the RFQ, Section 0400. Furthermore, as indicated Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer(rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted". Q75: Group A & B defines the 16 specialty categories. Appendix `C', section C2, identifies the types of services required. There is no correlation of services to specialties. This leaves it up to each consultant to determine which services are to be provided under the category they're submitting on This interpretation could result in an incomplete submittal and/or gaps in services provided. Is it the intent to let the consultants determine which services should be address in the specialty they are submitting for? A75: Yes. The services identified in Appendix C, sub-section C2 lists general descriptions of services that t he City may need throughout the term of the awarded contract. As indicated in Page 13, Tab 3, of the RFQ, each proposer shall submit information on how it plans to accomplish the proposed scope of services.. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a propos- n -re ft 1- l ' A lex, Denis rozProcurement Director 14 ; PRE-PROPOSAL IME.EETING SIGN-IN SHEET OCTOBER 1 , 2014 15 1 (11. M MAMIBEACH CITY OF MIAMI BEACH PRE- PROPOSAL M EETING SIGN-IN SHEET DATE: October 1, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRLNT) E-MAIL ADDRESS Yusbel Gonzalez Procurement- CtiBB 305-673-7000 786-394-4073 vusbel,onzalez( -miamibeachtl.,oV ext. 6230 'RNUL S. \PSTIRA1'A -a55 k ZA lzz.Et)41 3f5 S 0-73a TrAgsk.rapcL vo5sb4V cow, Ffx414.poo Liozioe7 _-rQ.G al.-6110 C-- 2-ir1/4, ) !NG • - 3+�- Q � �1" fRio 6 rasa-166a .torn 5,6 B60 I/0Z 905-i40 The 6?fl vett&befetteltOtibitiiti. 4414 We. .s v 1 C\ t eckeiA .c c v e ,�� . - - ���� • 305-4%5-Z:tcD 3,0sr-6'277 e. co-R- v'c e, s * _C', , -c t s. P 3 .• G7 - • 305. 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I 3`s°43“10, !? :, / EI' MEL)S� )oc SZ ou1/41,4 5 k' cA. e_-ex.1. &w 3 43 rOlvt• i�i � 7:1ft 4 q5 RAI 55t •361 51'1~7 56) 3`11 61116 rSoA ' vsl,l 50 1 11 cioevon mM �n ,� G4a�T Gorvl I MIAMIEEACH CITY OF MIAMI BEACH PRE- PROPOSAL MEETING SIGN-IN SHEET DATE: October 1, 2014 TITLE: RFQ 20 14-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRLNT) E-MAIL ADDRESS Yusbel Gonzalez Procurement - CMB 305-673-7000 786-394-4073 vlisbe1 onzalezi)tniamibeachtl.Jov ext. 6230 J4GreA-, .1// C4 CEN re,o L ix/6 pes-)44/-s4-81 (3as)44/-r'''/4 J l/a r e c s4,re also -, e736 ey.i. � V1Jit fCcO/7 ��C-� jE n;e-� f •s- 5 .00 � cr��)3 Zv C-('22 5av 9 . -- 30 'S-6 3 G 4enthl oaf r / f a th, ,c C-Ai4DS 14 Agea, /2,3A 305' 401 f-t P D �? jet fire •oor 1 32-Cot gg_. p-NA, kO-ArN)) Q P ,C^ ,t-NQ .c't to 7 3 - ?o U e't Kat>q, mstVet, _. or%'Ask: A\cos_ onek,CA,hd-(4 L6- 6't _ vALetc,Gam, \9 cs°c- • can -3; . A112.7o ggi .\ t P/r/ N e. e (.?" A).41/4)‘06-4 1 e M CITY OF MIAMI BEACH PRE- PROPOSAL MEETING SIGN-IN SHEET DATE: October 1, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" NAME COMPANY-NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement - CMIB 305-673-7000 786-394-4073 vusbel aonzalezr�G.miamibeachfl.zov ext. 6230 54-1 a Vu �1gJ(11-e r i iej SOS- -_ 7[�-d3 S �s 1 ktAii Q 40 ebezZia,0141 0 NI t1 f/ 1 r^ --Fd r R4cec/ 4 -)7 itit) cletce ,k2;1. c4 C rcelJrh 1101011,0 6%° TY- 09c0--)W (;c9 SV1 Jp,s\OA `s .L ' ,r4,,_6„fru . Ccfrt-t 75 313 CCC67A\ 5 _5iCCAS LI oc n ci<4 zO . W)acu I`l ck cQokksk,N 6151r`11.--a` 11.Le4H g. I. '4e `-=t— `23'1 +Y S 36°1 . ectai - c- 24' (4i13 Aft,EteiCjstaY L,6`? J L.CIA _ 444644 (lC / ( -��3- � --� fv\ IAMIBEACH CITY OF MIAMI BEACH PRE-PROPOSAL MEETING SIGN-IN SHEET NAME COMPANY.NAME (PLEASE PRINT) PHONE# - FAX# E=M ALI-ADDRESS • -t(nQ t S A5r ,� I ofi-No:r.s 60s -t- Spec Low) (al3 G" . /,z(; . 4-2144Y-195)42 4,y141`,?--3/114 • 1 . !! CITY OF MIAMI BEACH PRE- PROPOSAL MEETING SIGN-IN SHEET (PARTICIPANTS ON THE PHONE) DATE: October 1, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES N SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAY# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement- CMB . 305-673-7000 786-394-4073 vusbelgonzalez ainiamibeachfl.Fov ext. 6230 Ken Boyer Douglass Wood Associates Jose Lopez Schwebke-Shiskin& Associates, Inc. (954) 435-7010 Sandra Castillo Milian, Swain & Associates (305) 441-0123 Stephanie Theard BCC Engineering (305) 670-235.0- Kathia Dash R.J. Heisenbottle Architects,-P.A. (305) 446-7799 Ileana Gonzalez Robayna& Associates (305) 823-9316 Natalie Lockwood, Andrews &Newman (305) 444-6454 I , Tom Decker Wolfberg Alvarez &Partners 305) 666-5474 Victor Herrera NV5 (954) 495-2112 Douglass Man CB&I x.61.36 1.3148 1 "Ar-* MIAMIBEACH CITY OF MIAMI BEACH PRE-PROPOSAL MEETING SIGN-IN SHEET (PARTICIPANTS ON THE PHONE) NAME COMPANY NAME (PLEASE PRINT) PHONE# FA_X# E-MAIL ADDRESS Marrie Bennetham Jennifer Creed GOE Associates Daniel Goodman DEA Architects Sherry Miller Legg (305) 599-6381 Cathy O'Leary O'Leary Richards Design Associates (305) 596-6628 Stephanie Marlin Engineering (305) 477-7575 Antonio Garate ALVAREZ-DIAZ & VILLALON 786.497.1906 Jake Ozyman Haks Engineers, Architects and Land (212) 747-1997 Surveyors, P.C. Michael EAC Consulting (305) 265-5400 Shawn Stanley Consultants 786.762.4115 Mark URS Corporation (305) 262-7466 K7r) PRE-PROPOSAL ME.EETING SIGN-IN SHEET OCTOBER. 13, 2014 16 trA ,_ MIAMIBEACH _ CITY OF MIAMI BEACH PRE- PROPOSAL MEETING (ADDITIONAL) SIGN-IN SHEET DATE: October 13, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# . FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement- CMB 305-673-7000 786-394-4073 ext. 6230 vusbeluonzalezOmiamibeachThaov - 1 2.C- — cl CI --40N.i.r,A1.-ez,6j. /- r--),_ V r ( 8M / 5\5c A 0412" FW4,,,.1 472 ? I C (- .3,;2,57/,', (&— 7 ( ;7‘74, 0e° 1 /2ive1-4-10rn ,t-l/Lcii)(451, Aw-4 1-1RkS ( 0s) , EnnE--sR (C_ II/Pk . IT Q-gc1S) "\-ci-"IQ' ' ScQv,---((-\AL.--ei ct_ec ,i■iucK),)„, qg 4- -' S iS c)c) _i, FAZ,vz - C.,CI I S..kr._.‘N ca.- '... ); 04-7\t -•-* -L-k ktt,'. . .( C- 1..3:7- l OC-e-t-- Sd-2 64 if,/ aik ,4 ,. Se.tAto- 9,0sF,ki E.Q.,{C C-14.Vm tt, 9c,:,(jc,t( 201,3'11-01‘ .`,c-3 -111'\ r-W 8(4sUf$0.-c-GPINP-(2--,60 ‘1,C4CCbeci-tt---&-- S-Iforyk_C-... 305 Li qT2qc.0 'O cc*— u,.... C.e.--e S-6,A.Acc.cowl • -a.—&---E--. Z____ , 'c-A-4-e-1-1 ivA„,. (L. * tcmp-o ,. IV 7-1S-6 -1-6)4-L6-9-- • 6r-r--sis--)-Pr KrA-------05--,--tore.A-fv\Q,o(/.1.-------. 4,,,f,..\ _ --Ls cs--k. 1 0 MAMIBEACH CITY OF MIAMI BEACH PRE- PROPOSAL MEETING (ADDITIONAL) SIGN-IN SHEET DATE: October 13, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL-AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME - COMPANY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement.- CMB 305-673-7000 786-394-4073 vusbehzonzalez miamibeachfl.�ov eYt 6230 ie 13AC — C/31/ «74 b , 30 - `y- Ce 40 0 ,� crAt _ c - PO r� 3 S- 7 3 - wcz vi cc.cery g e eL � ?v —1°7 7-Lc e it r 1.pci 3 5 - Serm 'de Z- /in me-554. rn vote Z C-Pry •cowl. G - '1`5t3yan Ko i'Gr Q j Jl n Cm& Nktodp - itv rout14 - 305 vi.s ev-I\Ar2d-ovt Ytii&kti.1;04141.11v 1" 4.4 AA CITY OF MIAMI BEACH PRE- PROPOSAL MEETING (ADDITIONAL) SIGN-IN SHEET (PARTICIPANTS ON THE PHONE) DATE: October 13, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGNEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" NAME COATP rY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement- CMB 305-673-7000 786-394-4073 vusbelgonzalez miamibeachf1.Uov ext. 6230 Lance Olsen Innovtec 352-459-1974 lance ccinnovtec.com James Kahn Keith.and Schnars, PA 954-776-1616 jkahn@ ks 0a.com. Sharman Ciddi EAC Consulting 305-264-2557 Tom Brzezinski WadeTrim 813-882-4373 tbrzezinkskiwadetrim.com Jenny Alonso T.Y. Lin International • 305-567-1888 Ext. 4034 Jennv.alonso @i tvlin.com Staci L. Bolinger Dunkelberger Engineering&Testing 561-494-7006 slbol inger. .terracon.corn William Craven Pure Technologies 407-408-7631 `Vill.iam.craven apuretechltd.com Jennifer Priem GLE Associates 813-241-8350 jpriem@aleasso.ciates.com Judith A. Kemp Brindley Pieters & Associates 407-830-8700 jkemp c bpa-engineers.com Helmut J. Mueller Mueller & Associates, LLC 305-600-9070 mue llerandassociates @.grnail.corn MIAMIBEACH CITY OF M IA.M I BEACH PRE-PROPOSAL MEETING (ADDITIONAL) SIGN-IN SHEET (PARTICIPANTS ON THE PHONE) NAME COMPANY NAME (PLEASE PRINT) PHONE# FA X# E-MAIL ADDRESS Ilker Uzun CPH Corp 305-274-48.05 iuzun a;cphcopr.com Brenda Kimley-Hom 407-898-1511 Iraldy Martin LIVS Associates 305-443-2933 imartin @livs.net Nadia E-Sciences (7 86) 517-2632 Rothie Franko OCI Associates- (561) 688.-6575 Steve•Pines Bermello Ajamil & Partners (30.5) 859-2050 Dina CSA Group (305)461-548.4 Eric Propes EDSA 954.524.3330 Jose Lopez Schwebke-Shiskin &Associates, Inc. (954) 435-7010 I MIAMI B EAC City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 6 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" (the "RFQ") NOVEMBER 12, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended UNTIL 3:00 P.M., ON TUESDAY, NOVEMBER 25, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A FORTHCOMING ADDENDUM WILL CONTAIN ANSWERS TO THE QUESTIONS RECEIVED. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely, Alex Denis Procurement Director Page 1 of 1 MI AM I H City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305,573-7490 Fax: 786-394-4002 ADDENDUM NO. 5 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" (the "RFQ") OCTOBER 31, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended UNTIL 3:00 P.M., ON TUESDAY, NOVEMBER 18, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A FORTHCOMING ADDENDUM WILL CONTAIN ANSWERS TO THE QUESTIONS RECEIVED. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. • Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. cerel ,f, �; e 7 en s rocurement Director Page 1 of 1 MIAMI City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139, www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 4 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" (the "RFQ") OCTOBER 17, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. DEADLINE FOR RECEIPT OF QUESTIONS. The deadline for receipt of questions for this RFQ was October 14, 2014 at 5:00 PM. No more further questions will be allowed. 2. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00 p.m., on Monday, November 3, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A forthcoming addendum will contain answers to the questions received. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely, Alex Denis Procurement Director Page 1 of 1 M City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 3 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" (the "RFQ") OCTOBER 7, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ SOLICITATION DOCUMENT. It has been brought to our attention that some proposers are receiving an error message when attempting to download the RFQ solicitation document. Via this Addendum, the RFQ solicitation document has been re-loaded to the solicitation page in www.publicpurchase.com. No changes have been made to the RFQ solicitation document since it was initially published on September 18, 2014. 2. ADDITIONAL PRE-PROPOSAL CONFERENCE. Due to an inadvertent error with the time indicated for the pre-proposal conference held on October 1, 2014, an additional pre-proposal conference has been scheduled for the date, time, and location indicated below. Proposers that attended the pre- proposal conference held on October 1, 2014 are not required to attend this second pre-proposal conference. Date: October 13, 2014 at 2:00 PM Location: City of Miami Beach City Hall - 4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1- 888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely, Alex Denis Procurement Director Page 1 of 1 MIAMI B EACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 2 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" (the "RFQ") SEPTEMBER 30, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. CLARIFICATION # 1: The RFQ solicitation file published on September 18, 2014 was corrupt. As such, many proposers were unable to download the RFQ document. On September 19, 2014, at approximately 8:25 AM, an updated RFQ was uploaded to the solicitation page in Public Purchase, which created "Addendum No. 1" in Public Purchase. CLARIFICATION # 2: Although indicated in the RFQ solicitation document, the pre-proposal conference date, time, and location was inadvertently left out from the solicitation page in Public Purchase. This information has now been added. As a reminder to all proposers, the pre-proposal conference will take place on October 1, 2014 at 10:00 AM at the following location: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1- 888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete RFP No. 10-08/09 Building Development Process Fee Study Addendum#1 10/1/2014 Page 1 of 1 i 2 I Miami Beach RFQ 2014-346-SR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" and return the `Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposa ._.j SiCCe-r e i/ /A' / . v r ,; j;'; 1, .A.w w ,4 enis Procurement Director l ■ REQUEST FOR QUALIFICATIO\ S ( RFQ PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" RFC 2014-346-YG RFQ ISSUANCE DATE: SEPTEMBER 19, 2014 STATEMENTS OF QUALIFICATIONS DUE: OCTOBER 23, 2014 @ 3:00 PM ISSUED BY: YUSBEL GONZALEZ, CPPB MIAMI BI BEACH Alex Denis, Director DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.74901 adenis @miamibeachfl.gov www.miamibeachfl.gov TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS 3 0300 SUBMITTAL INSTRUCTIONS & FORMAT 11 0400 EVALUATION PROCESS 13 APPENDICES: PAGE APPENDIX A RESPONSE CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO BID" FORM 23 APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS 29 APPENDIX E INSURANCE REQUIREMENTS 31 APPENDIX F SAMPLE CONTRACT 33 RFQ 2014-346-YG 2 NV AAA! BEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL. This Request for Qualifications (RFQ) is issued by the City of Miami Beach, Florida (the"City"), as the means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of Qualifications (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposer and, subsequently, the successful proposer(s) (the"contractor[s]") if this RFQ results in an award. The City utilizes PublicPurchase (www.publicourchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective proposer who has received this RFQ by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The City of Miami Beach is accepting qualifications for Architectural and Engineering Services in various professional categories on an "as-needed basis. Each proposed contract shall be for a three (3) year contract term, with two (2)one year renewal options at the City's option. It is the intent of the Administration to use the RFQ process to select firms who are qualified to provide services in each of the categories of professional specialization. When professional services are required, a proposed project will be analyzed in terms of the predominant professional specialty required, and a firm will be selected from the appropriate specialization list. In accordance with Section 287.055, Florida Statutes, known as the "Consultants' Competitive Negotiation Act", the City may enter into a "continuing contract" for professional architectural and engineering services for projects in which construction costs do not exceed $2 Million or for study activities for which the fee does not exceed $200,000. The City may request, accept, and consider proposals for the compensation to be paid under the contract only during competitive negotiations, which will take place after the selection of the firms deemed to be the most qualified to perform the required services. If the City is not able to negotiate a mutually satisfactory compensation schedule with the top-ranked firms which is determined to be fair, competitive and reasonable, additional firms in the order of their competence and qualifications may be selected, and negotiations may continue until an agreement is reached. The RFQ seeks proposals from firms with strong qualifications in the following specialized areas: GROUP A—ARCHITECTURE GROUP B—ENGINEERING General Environmental Interior Design/Space Planning Civil Landscape Geotechnical Planning and Urban Design Mechanical, Electrical, and Plumbing Town Planning Structural Historical Preservation Land Surveying Services RFQ 2014-346-YG 3 1\A! its;'\I BEACH The price and terms for the contracts will be negotiated after City Commission approves authorization to negotiate. Under these Agreements, study activities are quoted as a lump sum based on the estimated hours to complete the project. Detailed hourly rates will be negotiated for all personnel classifications for the firms. It is the intent of this RFQ to evaluate and recommend award for each specialized category based on specific category qualifications. Firm's proposal shall clearly indicate if qualifications are being sought under Group A — Architecture and/or Group B — Engineering. Furthermore, firms are required to submit separate proposals for each specialized category under the respective group for which they seek qualifications. Example: a firm which provides landscape architecture and interior design/space planning, shall respond under Group A — Architecture and shall submit two (2) proposals under said group; a proposal seeking qualifications under landscape architecture and a proposal seeking qualifications under interior design/space planning. This RFQ is issued pursuant to Chapter 287.055, Florida Statutes, Consultants Competitive Negotiations Act (CCNA). 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: Solicitation Issued September 19, 2014 Pre-Submittal Meeting October 1, 2014 @ 10:00 AM Deadline for Receipt of Questions October 14, 2014 @ 5:00 PM Responses Due October 23, 2014 @ 3:00 PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: RafaelGranado@miamibeachfl.gov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date Statement of Qualifications are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposer in the form of an addendum. Procurement Contact: Telephone: Email: Yusbel Gonzalez, CPPB 305.673.7000 Ext.6230 yusbelgonzalez @miamibeachfl.gov RFQ 2014-346-SR 4 MIAMI 1, . 5. PRE-STATEMENTS OF QUALIFICATIONS MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. 6. PRE-STATEMENTS OF QUALIFICATIONS INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre-submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at: http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: httD://'veb.miamibeachfl.gov/procurement/scroll.asox?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES . CITY CODE SECTION 2-488 RFQ 2014-346-SR 5 MIAMI BEACH • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS CITY CODE SECTION 2-372 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF QUALIFICATIONS. The City reserves the right to postpone the deadline for submittal of Statement of Qualifications and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2- 371 shall be barred. 11. MIAMI BEACH-BASED VENDORS PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-3747, a five (5) point preference will be given to a responsive and responsible Miami Beach-based proposer. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a five (5) point preference to a responsive and responsible proposer which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise. 13. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of Statement of Qualifications, will be considered by the City Manager who may recommend to the City Commission the proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all Statement of Qualifications. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: (1) The ability, capacity and skill of the proposer to perform the contract. (2) Whether the proposer can perform the contract within the time specified, without delay or interference. (3) The character, integrity, reputation,judgment, experience and efficiency of the proposer. (4) The quality of performance of previous contracts. (5) The previous and existing compliance by the proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposer (s) which it deems to be in the best interest of the City, or it may also reject all Statement of Qualifications. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer(s) will take place to arrive at a mutually acceptable Agreement, including cost of services. 14. ACCEPTANCE OR REJECTION OF RESPONSES. The City reserves the right to reject any or all Statement of Qualifications prior to award. Reasonable efforts will be made to either award the Contract or reject all Statement of Qualifications within one-hundred twenty (120) calendar days after Statement of Qualifications opening date. A proposer may not withdraw its Statement of Qualifications unilaterally before the expiration of one hundred and RFQ 2014-346-SR 6 MIAMI,.111 tl BEACH twenty(120) calendar days from the date of Statement of Qualifications opening. 15. PROPOSER'S RESPONSIBILITY. Before submitting a Statement of Qualifications, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 16. COSTS INCURRED BY RESPONDENTS. All expenses involved with the preparation and submission of Statement of Qualifications, or any work performed in connection therewith, shall be the sole responsibility(and shall be at the sole cost and expense) of the Proposer, and shall not be reimbursed by the City. 17. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposals hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer , nor the Proposer 's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or . agents of the City. Y 18. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 19. MISTAKES. Proposals are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will be at the Proposer's risk and may result in the Statement of Qualifications being non-responsive. 20. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 21. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 22. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or RFQ 2014-346-SR 7 MIAM! BEACH services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws. 23. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 24. ANTI-DISCRIMINATION. The proposer certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 25. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Statement of Qualifications will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposals must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a proposer, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 26. ASSIGNMENT. The successful proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 27. LAWS, PERMITS AND REGULATIONS. The proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 28. OPTIONAL CONTRACT USAGE. When the successful proposer(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 29. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 30. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then RFQ 2014-346-SR 8 AA I Ai3'\ BEACH B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then C. The solicitation; then D. The proposer's proposal in response to the solicitation. 31. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the Y 9 q stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. FLORIDA PUBLIC RECORDS LAW. Proposals are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 34. MODIFICATIONIWITHDRAWALS OF QUALIFICATIONS. A Proposer may submit a modified Statement of Qualifications to replace all or any portion of a previously submitted Statement of Qualifications up until the Statement of Qualifications due date and time. Modifications received after the Statement of Qualifications due date and time will not be considered. Statement of Qualifications shall be irrevocable until contract award unless withdrawn in writing prior to the Statement of Qualifications due date, or after expiration of 120 calendar days from the opening of Statement of Qualifications without a contract award. Letters of withdrawal received after the Statement of Qualifications due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. RFQ 2014-346-SR 9 \/` l l BEACH 35. EXCEPTIONS TO RFQ. Proposals must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Statement of Qualifications. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer took exception to (as said term and/or condition was originally set forth on the RFQ). 36. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposals shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Statement of Qualifications. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. RFQ 2014-346-SR 10 f , :. t-t/ 111BEACH SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. LATE PROPOSALS. Statements of Qualifications are to be received on or before the due date established herein for the receipt of proposals. Any proposal received after the deadline established for receipt of Statement of Qualifications will be considered late and not be accepted or will be returned to proposer unopened.The City does not accept responsibility for any delays, natural or otherwise. 3. STATEMENTS OF QUALIFICATIONS FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Statement of Qualifications that do not include the required information will be deemed non-responsive and will not be considered. Proposals shall clearly indicate if qualifications are being sought under Group A — Architecture and/or Group B — Engineering. Furthermore, firms are required to submit separate proposals for each specialized category under the respective group for which they seek qualifications. Example: a firm which provides landscape architecture and interior design/space planning, shall respond under Group A — Architecture and shall . submit two (2) proposals under said group; a proposal seeking qualifications under landscape architecture and a proposal seeking qualifications under interior design/space planning. Cover Letter& Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer, Proposer Primary Contact, Qualification Group (A and/or B), area of specialization, a summary of the Proposer's qualifications, experience, and services to be provided. 1.2 Response Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C Minimum Requirements and Specifications. a) For each architect and engineer, provide copies of all applicable licenses and certifications. Architects and engineers must be licensed by the Florida Department of Business and Professional Regulation. b) For Landscape Architects, provide copies of the following certifications: a. International Society of Arboriculture Certification, Landscape Inspectors Association of Florida Certification, FNGLA Certification c) For Planning, Urban, and Historical Preservation Architects, provide copies of the following certifications or memberships: a. LEED, ULI,AICP,APA. RFQ 2014-346-YG 11 /V\I A v\I BEACH d) Environmental Engineering firms providing General Environmental Services, Environmental and Coastal Permitting, and Contamination Assessment, provide copies of the following: a. Staffs accredited college diploma or Bachelor's degree in Environmental Sciences or related field. TAB Experience&Qualifications PROPOSERS MAY SUBMIT THE BELOW REQUESTED INFORMATION UTILIZING THE ENCLOSED STANDARD FORM 330—ARCHITECT-ENGINEER QUALIFICATIONS(ATTACHED). 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing the scope of services as identified in this solicitation, including experience in providing scope of services to public sector agencies. Proposer must submit five (5) relevant projects, performed in the last five (5) years as evidence of experience; the following is required: project description, agency name, agency contact,contact telephone&email, and year(s)and term of engagement. 2.2 Qualifications of Proposer Team (Architects and Engineers). Provide an organizational chart of all personnel and consultants to be used for this project if awarded, the role that each team member will play in providing the services detailed herein and each team members' qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each respondent team member to be assigned to this contract. For each architect and engineer, include information for five (5) relevant projects, performed in the last five (5) years for public sector clients. Relevant projects shall include those projects similar in scope to those services listed in this RFQ. 2.3 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https://sunolieroortal.dnb.comiwebar oiwcslstores/servlet/SupolierPortal?storeld=11696 Proposals are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. RFQ 2014-346-SR 12 f ,,, 1i`'; z3 BEACH TAB 3 Approach and Methodology For the scope of services outlined in Tab 3, Scope of Services, submit detailed information on the approach and methodology, how Proposer plans to accomplish the proposed scope of services, including detailed information, as applicable, which addresses, but need not be limited to: implementation plan, project timeline, phasing options, testing and risk mitigation options for assuring project is implemented on time and within budget. It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted. Also, provide information on Proposer's current workload and how the potential project(s) will fit into Proposer's workload. Describe available facilities, technological capabilities and other available resources you offer for the potential project(s). Lastly, submit verifiable evidence of Proposer's intent to utilize Disadvantaged Business Enterprise (DBE) Firms. Accepted DBE certifications include the Small Business Administration (SBA), State of Florida, or Miami-Dade County. Note: After proposal submittal, the City reserves the right to require additional information from Proposer (or proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RFQ 2014-346-SR 13 1`,fjtiE AAA 1 E1 L„ SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. 2. Step 1 Evaluation. Proposals will be categorized into the discipline areas noted in section 0200.2 (Groups A & B) prior to evaluation by the committee in order that proposals may be evaluated by category against other proposers in that category. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may: • review and score all Statement of Qualifications received, with or without conducting interview sessions;or • review all Statement of Qualifications received and short-list one or more Proposer to be further considered during subsequent interview session(s) (using the same criteria). 3 � r p QuahtativeCntena��_ r .; z r-4 �r Maximum Points Proposing Firm — Experience and Qualifications, including Financial 40 Capability Proposing Team (Architects and Engineers) — Experience and 40 Qualifications Approach and Methodology, including Self-Performance of Work and 15 utilization of Disadvantaged Business Enterprise DBE firms. `e.TOTAL AVAILABLE STEP I POINTS ,95 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive additional quantitative criteria points to be added by the Department of Procurement to those points earned in Step 1, as follows. Step 2 Quantitative Cntena L J �fi, 3 3 `; Veterans Preference 5 The volume of work previously awarded to each firm by the City 5 within the last three 3)years.See Section 4 below. 3 7`3 y 4 ' �,`TOTAL`AVAILABLE STEP.:2 POINTS�a` _ ..... .-10 _ :=- 4. Volume of Work Points: Points awarded to the proposer for volume of work awarded by the City in the last three (3) years in accordance with the following table: Less than$250,000 5 $250,000.01 —$2,000,000 3 Greater than$2,000,000 0 RFQ 2014-346-YG 14 ,\4 1'I:'rF',V\' L)L 1\\r.l 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer- Proposer -.Proposer • • A B C Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Member 1 Rank 1 3 2 Step 1 Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 84 Member 2 Rank 1 2 3 Step 1 Points 80 74 66 Step 2 Points 22 15 12 Committee Total 102 89 78 Member 2 Rank 1 2 3 Low Aggregate Score 3 7 ..8. . :Final:Ranking' - :'t . 2 . '3• * Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. RFQ 2014-346-SR 15 APPENDIX A IV\ AN\ I B EAC H Response Certification , Questionnaire & Requirements Affidavit RFQ No . 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS " DEPARTMENT OF PROCUREMENT I700 Convention Center Drive Miami Beach, Florida 33139 Solicitation No: Solicitation Title: RFQ 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" Procurement Contact: Tel: Email: Yusbel Gonzalez 305.673.7000, Ext. 6230 vusbelaonzalez(a7miamibeachfl.aov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: No of Employees: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal information,applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 2014-346-YG Appendix A— Page 1 1. Veteran Owned Business.Is proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposals must disclose,in their Statement of Qualifications,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposals must disclose the name of any City employee who owns,either directly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposals must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent, sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. Suspension,Debarment or Contract Cancellation.Has proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by any ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 4. Vendor Campaign Contributions. Proposals are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Statement of Qualifications,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 5. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 6. . '- -- - - - - _ •_ ---- -• --- - - • - - -••- - - :•• •..- - •• ' --- "• • Commencing with City fiscal year 2012 13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. same(in a particular year). fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is RFQ 2014-346-YG Appendix A — Page 2 • •=i i £ _ - i i : ` . ... .. ' '- e. . - .. . ' .. .... • ' , ... .. -- 7. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit.to.domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 8. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes, as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, Statement of Qualifications,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. RFQ 2014-346-YG Appendix A - Page 3 9. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFQ 2014-346-YG Appendix A - Page 4 7 t- _1 SCLOSUREAND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents, or on any permitted communications with City officials,shall be at the recipient's own risk.Proposals should rely exclusively on their own investigations,interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2014-346-YG Appendix A — Page 5 T ` PROPOSER CERTIFICATION • I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of _,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of Florida My Commission Expires: RFQ 2014-346-YG Appendix A— Page 6 APPENDIX B , , i ;, i, i i i iv\ IA / \Al\ 1 BEAC hi " No o Form RFQ N 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Note: It is important tar those vendors`who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a "Statement of No Bid" may result in not being notified of future solici ions by the City. Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF QUALIFICATIONS AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER. (Please specify) •.;_!i;d.-.i1 u .I�: - J 1... -i r r ....r - .r - a.:4i_'4 !:i - +.7:].. K1:7 .z.I 1. A:r Y !?'. .ey,.:.eal'_.. .J+'-<-•:r.f-. k i :.....V'...'.�1-.0 rl.:... ! '(1 NF.tY .>,,.eS--a'r..- r._4.: vtui-..^. .",N--.c..r;r - We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: ..i :.:l a.-K:_;rKl r.,..;��a-:.._±'. . •..s�?a.••. r_:.r ,- "'_r9:m. .. - •. =Yi`+4.^l; L_..:.n•S'a•MaiwL^,}1uTT'.-S.r^l_'!rtPf'Y!1'.a3Ztt._"_iYc't'. {,lv_Y•Y!..{r'!,..r:: !f'fA.1J:•,... 1'.-?�•.:;..:.fi VIti.C:..-..,• Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Yusbel Gonzalez STATEMENTS OF QUALIFICATIONS #2014-346-YG 1700 Convention Center Drive MIAMI BEACH, FL 33139 _..-x.<.,.na•:.ra rye ..wa,x . . ..-h_...t ., ....- ve_. r.._.. ,....... ._• '-_ _,_..'_ _. r.. .. _._.a ..-.-... RFQ 2014-346-YG Appendix B — Page 1 APPENDIX C IA ' Ainr - A r- it\C\ /--"\/V 1 '1-1 Minimum Requirements 8( Specifications RFQ No. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 C1. MINIMUM REQUIREMENTS: The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall clearly indicate if qualifications are being sought under Group A— Architecture and/or Group B — Engineering. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposals that fail to comply with minimum requirements will be deemed non-responsive and will not be considered. • Proposer must have a minimum of five (5) years' experience and successfully completed at least five (5) projects for public sector agencies. • Architects and Engineers must have a minimum of five (5) years' experience and successfully completed at least five (5) projects in their designated professional specialization for public sector agencies. • Architects and engineers must be licensed by the Florida Department of Business and Professional Regulation. o Landscape Architects must be certified by International Society of Arboriculture Certification, Landscape Inspectors Association of Florida Certification, FNGLA Certification. o Planning, Urban, and Historical Preservation Architects certified or members of LEED, ULI,AICP,APA is preferred. o Environmental Engineering firms providing General Environmental Services, Environmental and Coastal Permitting, and Contamination Assessment, must have staffs with accredited college diploma or Bachelor's degree in Environmental Sciences or related field. This RFQ is issued pursuant to Chapter 287.055, Florida Statutes, the Consultants Competitive Negotiations Act(CCNA). C2. SCOPE OF WORK REQUIRED. It is the intent of the City of Miami Beach to select several firms which will be contacted on an "as- needed basis" during the term of the contract. This contract will include, but not be limited to the following architectural or engineering services: Description • Acoustics, Noise Abatement • Air Pollution Control • Auditoriums and Theaters • Automation; Controls; Instrumentation • Boundary Survey • Bridges • Codes; Standards; Ordinances • Coastal Engineering (Seawall Design and Repair) • Coastal Surveys • Communications Systems; TV; Microwave RFQ 2014-346-YG Appendix C • Construction Management • Cost Estimating • Dune Planting and Management • Energy Conservation; New Energy Sources • General Environmental Services: o Environmental Assessments o Air and Water quality testing and monitoring o Environmental sustainability planning services o Environmental support services to achieve and maintain regulatory compliance • Environmental and Coastal Permitting: o Prepare and submit applications for and lead agency coordination in obtaining environmental and coastal permits; and o Prepare supporting documentation required for environmental and coastal permits including but not limited to biological reports, flora and fauna surveys, and other environmental assessments. o Work with Federal, State, County, and other local environmental permitting agencies, including but not limited to the U.S. Army Corps of Engineers, the South Florida Water Management District, the Florida Department of Environmental Protection, and Miami-Dade County's Division of Environmental Resources Management. • Contamination Assessment: o Environmental Site Assessments o Oversee and coordinate remediation project o Preparation of sampling and remediation plans and other related documents o Other associated tasks related to regulatory compliance o Work on contamination projects in South Florida • Fire Protection • Garages; Vehicle Maintenance Facilities; Parking Decks • Heating; Ventilating; Air Conditioning g • Highways; Streets;Airfield Paving; Parking Lots • Interior Design; Space Planning • Irrigation; Drainage • Lab Testing Services • Landscape Architecture • Lighting (Interior, Display, Theater, etc.) • Lighting (Exterior, Streets, Memorials, Athletic Fields, etc.) • Planning (Community, Regional,Area-wide and State) • Plumbing and Piping Design • Recreation Facilities(Parks, Marinas, etc.) • Rehabilitation (Buildings, Structures, Facilities, etc.) • Right-of-Way Survey • Safety Engineering; Accident Studies; OSHA Studies • Security Systems; Intruder& Smoke Detection • Sewage Collection, Treatment and Disposal • Soils&Geologic Studies; Foundations • Storage Tank Repair and Monitoring • Structural Design; Special Structures RFQ 2014-346-YG Appendix C • Surveying, Mapping, GIS, and other services: O High Definition Services (HDS) O Light Detection and Ranging (LIDAR) O Global Navigation Satellite Systems(GNSS) o Ground Penetration Radar(GPR) o Subsurface Utility Engineering (SUE) and Underground Utility Services o These specialized services may be utilized for surveys to include but not limited to Specific or Special Purpose, Topographic (surveys for engineering design), As- Built/Record, Boundary, Condominium, Construction Layout, Control, Hydrographic, Mean High Water, Quantity, Submerged/Filled Lands as well as GIS feature creation • Control and Data Services: o Establishing vertical and horizontal control o Researching and utilizing record documents for right-of-ways etc. Locations of all improvements, features as required in the City of Miami Beach Public Works Department Manual and/or as designated for a specific project. All field data is to be collected in digital form Point Clouds (Text XYZ Coordinate files, etc.) with horizontal and vertical control points identified and recorded in field books. The digital data shall be post processed and delivered to the City as specified herein. Survey control for Vertical Control shall be referenced to the North American Vertical Datum of 1988 (NAVD1988) and the Horizontal Control shall be referenced to Florida State Plane Coordinates, East Zone, North American Datum of 1983/1990 (NAD83/90) supplemented with digital data files including but not limited to processed HDS and LiDAR Point Clouds with Photographics, ESRI File Geodatabases, ESRI Shapefiles (.SHP), and .DWG format drawings of the Surveys, Maps, GIS Data Sets etc. • Platting; Mapping; Flood Plain Studies • Swimming Pools • Storm Water Handling & Facilities • Testing & Inspection Services • Topo Survey • Urban Renewals; Community Development • Value Analysis; Life-Cycling Costing • Water Supply, Treatment and Distribution • Zoning; Land Use Studies • Any other professional service pursuant to Section 287.055, Florida Statutes, commonly known as the Consultants' Competitive Negotiation Act(CCNA). The selected architectural and/or engineering firms will be responsible for reviewing all existing City of Miami Beach Zoning Ordinances and Building Codes. The teams will be responsible for incorporating all the above data into complete construction documents, including final working drawings, specifications, and bid documents necessary for the bidding and construction of the project, and in some instances, for construction management. The construction documents and drawings must comply with the City of Miami Beach DSM and Florida Status (particularly surveys). The selected firms will be responsible for obtaining all State, Federal and local permits and approvals necessary for the construction of all projects, and may be required to provide consulting services to the City on various matters which do not result in drawings or specifications. RFQ 2014-346-YG Appendix C APPENDIX D \ n Ail\%/ \ 1 Special Conditions RFQ No. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 RFQ 201 n 3d6'!G . � ..a.. ... ......_... ,.- Appendix Appendix C 1. TERM OF CONTRACT. Three (3) years. 2. OPTIONS TO RENEW. Two (2) additional one (1) year options 3. PRICES. Not Applicable. 4. EXAMINATION OF FACILITIES. Not Applicable. 5. INDEMNIFICATION. Not Applicable. 6. PERFORMANCE BOND. Not Applicable. 7. REQUIRED CERTIFICATIONS. Not Applicable. 8. SHIPPING TERMS. Not Applicable. 9. DELIVERY REQUIREMENTS. Not Applicable. 10. WARRANTY REQUIREMENTS. Not Applicable. 11. BACKGROUND CHECKS. Not Applicable. 12. ADDITIONAL TERMS OR CONDITIONS. This RFQ, including the attached Sample Contract, contains all the terms and conditions applicable to any service being provided to the City resulting from award of contract. By virtue of submitting a proposal, consultant agrees not to require additional terms and conditions at the time services are requested, either through a separate agreement, work order, letter of engagement or purchase order. •.'7`ti:n!Gli�'.:.2.•['flaiiZ Y•,.o::f rY `> .',r.•_.\:V<17.3-$wu4#.v.;•3.1"..'-..-:rlfi.F,'.T._._..N i._:Kh.-- 5:;...':Elm' :.:".S_ilrX!x', -.:_ _•-_ -E w..T'_s. __. .`hiS IeY''. ._..;pt:_.�}a .__.-..L _(`'i:i-'-., RFQ 2014-346-YG Appendix D — Page 1 APPENDIX E i\JAI:'-lAli\A I BEACH Insurance Requirements RFQ No . 201 4-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 sk i , .,_ , ,.. , i\ V A \ A 1 '' AL: I -,—.4-- iv iimi v ,, 0, ' r---k' ' , i : INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. XXX 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. XXX 4. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10%of the limit of liability. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating "A"as to management and "Class V" as to financial strength or better, latest edition. XXX 9. The certificate must state the proposal number and title. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. A waiver of subrogation in favor of the City must be included for the policies required above. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 —. ., .c_,,,: ,-;...:r• -- ..-... ...,..,'. ,,", .,t,. ,... - i.1.". cx,,, kw..,,,% a', 7L. r,F,.,, tom ,,„ -i •,,, :„...,,, ,, ,.,,,, ,. .•..,4. •,,,,1.z_... .: ,i.r..• RFQ 2014-346-YG Appendix E — Page 1 APPENDIX F Ai A I D \ I 1-‘,/ \ ;0' ri Sample Contract RFQ No. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 AGREEMENT BETWEEN CITY OF MIAMI BEACH AND XXXXXXXXXXXXXXXXXXXXXXXX FOR PROFESSIONAL ARCHITECTURE AND ENGINEERING SERVICES FOR THE XXXXXXXXXXXXX)OCXXXXXXXXXXXXXXXXX Resolution No. TABLE OF CONTENTS DESCRIPTION PAGE ARTICLE 1 DEFINITIONS 2 ARTICLE 2. BASIC SERVICES 7 ARTICLE 3. THE CITY'S RESPONSIBILITIES 13 ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 16 ARTICLE 5. ADDITIONAL SERVICES 17 ARTICLE 6. REIMBURSABLE EXPENSES 18 ARTICLE 7. COMPENSATION FOR SERVICES 19 ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 20 ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 21 ARTICLE 10. TERMINATION OF AGREEMENT 22 ARTICLE 11. INSURANCE 23 ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 24 ARTICLE 13. ERRORS AND OMISSIONS 25 ARTICLE 14. LIMITATION OF LIABILITY 26 ARTICLE 15. NOTICE 26 ARTICLE 16. MISCELLANEOUS PROVISIONS 27 SCHEDULES: SCHEDULE A SCOPE OF SERVICES 33 SCHEDULE B CONSULTANT COMPENSATION 34 SCHEDULE C HOURLY BILLING RATE 35 SCHEDULE D CONSTRUCTION COST BUDGET 36 SCHEDULE E PROJECT SCHEDULE 37 SCHEDULE F GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT 38 SCHEDULE G INSURANCE AND SWORN AFFIDAVITS 39 SCHEDULE H BEST VALUE AMENDMENT 40 TERMS AND CONDITIONS OF AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND )00000 XXXX XXXXXXX FOR PROFESSIONAL ARCHITECTURE AND ENGINEERING (NE) SERVICES FOR THE XXXXXXXXXXXXXXXXXXXXXXXXXXXX This Agreement made and entered into this_day of , 20XX, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139, (hereinafter referred to as City), and XXXXXXXXXXXXXXXXXXXXXXXXXXXX, a Florida XXXXXXXXXXX having its principal office at XXXXXXXXXXXXXXXXXXXXXXXXXXXX (hereinafter referred to as Consultant). WITNESSETH: WHEREAS, the City intends to undertake a project within the City of Miami Beach, which is more particularly described in the Scope of Services attached as Schedule "A" hereto, and wishes to engage the Consultant to provide specific professional services including, without limitation, NE services, for the Project, at the agreed fees set forth in this Agreement; and WHEREAS, the Consultant desires to contract with the City for performance of the aforestated professional services relative to the Project, as hereinafter set forth; and NOW THEREFORE, City and Consultant, in consideration of the mutual covenants and agreement herein contained, agree as follows: ARTICLE 1. DEFINITIONS 1.1 CITY (OR OWNER): The "City" shall mean the City of Miami Beach, a Florida municipal corporation having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139. 1.2 CITY COMMISSION: "City Commission" shall mean the governing and legislative body of the City. 1.3 CITY MANAGER: The "City Manager" shall mean the chief administrative officer of the City. The City Manager shall be construed to include any duly authorized representatives designated in writing (including the Project Coordinator) with respect to any specific matter(s) concerning the Services and/or this Agreement (exclusive of those authorizations reserved to the City Commission or regulatory or administrative bodies having jurisdiction over any matter(s) related to the Project, the Services, and/or this Agreement). 1.4 PROPOSAL DOCUMENTS: "Proposal Documents" shall mean Request for XXXXXXXXXXXXX No. XXX0(XXXX)0XX, entitled "XX)U(XXXXX0XX00XXXXX)CXXXXXXX)CXXXXXXXX)(XXXX" issued by the City in contemplation of this Agreement, together with all amendments thereto (if any), and the Consultant's proposal in response thereto (Proposal), which is incorporated by reference to this Agreement and made a part hereof; provided, however, that in the event of an express conflict 9 P P P between the Proposal Documents and this Agreement, the Agreement shall prevail. 1.5 CONSULTANT: The named entity on page 1 of this Agreement, the "Consultant" shall mean the architect/engineer who has entered into a contract with the City to provide the Services described under this Agreement. When the term "Consultant" is used in this Agreement it shall also be deemed to include any officers, employees, sub-consultants, agents, and any other person or entity acting under the supervision, direction, or control of Consultant. Any sub- consultants retained by Consultant for the Project shall be subject to the prior written approval of the City Manager. Consultant shall provide the Project Coordinator with copies of the contract between Consultant and any sub-consultant's. Any such contracts shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and sub-consultants. Any approval of a sub-consultant by the City shall not, in any way, shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant, from the Consultant to City. Payment of sub-consultants shall be the responsibility of the Consultant, and shall not be cause for any increase in compensation to the Consultant for payment of the Basic Services. The quality of services and acceptability to the City of the services performed by such sub-consultants shall be the sole responsibility of Consultant. The following sub-consultants are hereby approved by the City Manager for the Project: XXXXXXXXXXXXX X, XX000000000:00(XXXXXXXX. 1.6 PROJECT COORDINATOR:The "Project Coordinator" shall mean the individual designated in writing by the City Manager who shall be the City's authorized representative to coordinate, direct, and review (on behalf of the City) all matters related to the Project during the design and construction of the Project (unless expressly provided otherwise in this Agreement or the Contract Documents). 1.7 [Intentionally Omitted] 1.8 BASIC SERVICES: "Basic Services" shall include those services which Consultant shall perform in accordance with the terms of the Agreement (and as required to complete the Project), as further described in Article 2 and Schedule "A" hereto. In addition any Services not specifically addressed as Additional Services (as defined herein) shall be considered Basic Services. 1.9 PROJECT: The "Project" shall mean that certain City capital project that has been approved by the City Commission and is described in Schedule "A" hereto. 1.9.1 Project Cost:The "Project Cost", shall mean the estimated total cost of the Project, as prepared and established by the City, including the estimated Construction Cost and Soft Costs. The Project Cost may, from time to time, be revised or adjusted by the City, in its sole discretion, to accommodate approved modifications or changes to the Project or scope of work. 1.9.2 Project Scope: The "Project Scope" shall mean the description of the Project in Schedule "A" hereto. 1.10 CONSTRUCTION COST: The "Construction Cost" shall mean the sum which is the actual total cost to the City of the Work (as established in the Contract Documents, as they may be amended from time to time), including a contingency allowance for unforeseen conditions, not to exceed ten percent (10%) of the construction cost for new construction, or twenty percent (20%) of the construction cost for rehabilitation of historic buildings. For Work not constructed, the Construction Cost shall be the same as the lowest bona fide bid or competitive bid received and accepted from a responsive and responsible bidder or proposer for such Work. 1.10.1 Construction Cost Budget: The "Construction Cost Budget" shall mean the amount budgeted by the City for the Construction Cost, as set forth in Schedule "A" hereto. 1.10.2 Statement Of Probable Construction Cost: The "Statement of Probable Construction Cost" shall mean the latest approved written estimate of Construction Cost submitted by Consultant to the City, in a format approved by the Project Coordinator. For Work which bids or proposals have not been let, the Statement of Probable Construction Cost shall be the same as the Construction Cost. 1.11 FORCE MAJEURE: "Force Majeure" shall mean any delay occasioned by superior or irresistible force occasioned by violence in nature without the interference of human agency such as hurricanes, tornadoes, floods, loss caused by fire and other similar unavoidable casualties; or by changes in Federal, State or local laws, ordinances, codes or regulations enacted after the date of this Agreement ; or other causes beyond the parties' control which have, or may be reasonably expected to have, a material adverse effect on the Project, or on the rights and obligations of the parties under this Agreement and which, by the exercise of due diligence, such parties shall not have been able to avoid; provided, however, that inclement weather (except as noted above), the acts or omissions of sub-consultants/sub-contractors, market conditions, labor conditions, construction industry price trends, and similar matters which normally impact on the construction process SHALL NOT be considered a Force Majeure. If the Consultant is delayed in performing any obligation under this Agreement due to a force majeure, the Consultant shall request a time extension from the Project Coordinator within five (5) business days of said force majeure. Any time extension shall be subject to mutual agreement and shall not be cause for any claim by the Consultant for extra compensation, unless additional services are required, and approved pursuant to Article 5 hereof. 1.12 CONTRACTOR: "Contractor" shall mean the individual or individuals, firm, company, corporation, joint venture, or other entity contracting with City for performance of the Work covered in the Contract Documents. 1.13 CONTRACT DOCUMENTS: "Contract Documents" shall mean this Agreement (together with all exhibits, addenda, and written amendments issued thereto), and the documents prepared by Consultant in accordance with the requirements of the Scope of Services in Schedule "A" hereto (that form the basis for which the City can receive bids for the Work included in the documents). The Contract Documents shall also include, without limitation (together with all exhibits, addenda, and written amendments issued thereto), the invitation to bid (ITB), instructions to bidders, bid form, bid bond, the Contract for Construction, surety payment and performance bonds, Conditions of the Contract for Construction [General, Supplementary, and other Conditions], Divisions 0-17, Construction Documents, an approved Change Order(s), approved Construction Change Directive(s), and/or approved written order(s)for a minor change in the Work. 1.14 CONTRACT FOR CONSTRUCTION: "Contract for Construction" shall mean the legally binding agreement between City and with Contractor for performance of the Work covered in the Contract Documents. 1.15 CONSTRUCTION DOCUMENTS: "Construction Documents" shall mean the final plans, technical specifications, drawings, documents, and diagrams prepared by the Consultant pursuant to this Agreement, which show the locations, characters, dimensions and details of the Work to be done, and which are part of the Contract Documents. 1.16 CONTRACT AMENDMENT: "Contract Amendment" shall mean a written modification to the Agreement approved by the City (as specified below) and executed between City and Consultant, covering changes, additions, or reductions in the terms of this Agreement including, without limitation, authorizing a change in the Project, or the method and manner of performance thereof, or an adjustment in the fee and/or completion dates. Contract Amendments shall be approved by the City Commission if they exceed twenty-five thousand dollars ($25,000.00) or the City Manager if they are twenty-five thousand dollars ($25,000.00) or less (or other such amount as may be specified by the City of Miami Beach Procurement Ordinance, as amended). Even for Contract Amendments for less than twenty-five thousand ($25,000.00), the City Manager reserves the right to seek and obtain concurrence of the City Commission for approval of any such Contract Amendment. 1.17 ADDITIONAL SERVICES: "Additional Services" shall mean those services, in addition to the Basic Services in this Agreement, which the Consultant shall perform, at the City's option, and which have been duly authorized, in writing, by the City Manager or his authorized designee, prior to commencement of same. 1.18 WORK: "Work" shall mean all labor, materials, tools, equipment, services, methods, procedures, etc. necessary or convenient to performance by Contractor of all duties and obligations proposed by the Contract Documents. 1.19 SERVICES: "Services" shall mean all services, work, and actions by the Consultant performed pursuant to or undertaken under this Agreement. 1.20 SOFT COSTS: "Soft Costs" shall mean costs related to the Project other than Construction Cost including, without limitation, Consultant's Basic Services, Additional Services, surveys, testing, general consultant, financing, and permitting fees, etc. 1.21 BASE BID: "Base Bid" shall mean the elements contained in the Construction Documents recommended by the Consultant (and approved by the City) as being within the Construction Cost Budget. "Base Bid" shall not include Additive Alternates or Deductive Alternates. 1.22 SCOPE OF SERVICES: "Scope of Services" shall include the Project Scope, Basic Services, and any Additional Services (as approved by the City), all as described in Schedule "A" hereto. 1.23 SCHEDULES: "Schedules" shall mean the various schedules attached to this Agreement and referred to as follows: Schedule A— Scope of Services. Schedule B — Consultant Compensation. Schedule C— Consultant Hourly Billing Rate Schedule. Schedule D— Construction Cost Budget. Schedule E — Project Schedule. Schedule F— General Conditions of the Contract for Construction Schedule G — Insurance Requirements and Sworn Affidavits Schedule H — Best Value Amendment ARTICLE 2. BASIC SERVICES 2.1 The Consultant shall provide Basic Services for the Project, as required by the Contract Documents and as set forth in Schedule "A" hereto. 2.2 The Services will be commenced upon issuance of the first Notice to Proceed which shall be issued by the Project Coordinator and counter-signed by Consultant. Subsequent Notices to Proceed shall also be issued by the Project Coordinator. A separate Notice to Proceed shall be required prior to commencement of each Task (as same are set forth in Schedule "A" hereto). 2.3 As it relates to the Services and the Project, Consultant warrants and represents to City that it is knowledgeable of Federal, State, and local laws codes, rules and regulations applicable in the jurisdiction(s) in which the Project is located, including, without limitation, applicable Florida Statutes, and State of Florida codes, rules and regulations, and local (City of Miami Beach and Miami-Dade County) ordinances, codes, and rules and regulations (collectively, "Applicable Laws"). As they relate to the Services and to the Project, the Consultant agrees to comply with all such Applicable Laws, whether now in effect or as may be amended or adopted from time to time, and shall further take into account all known pending changes to the foregoing of which it should reasonably be aware. Recognizing that the construction of other projects within the City may affect scheduling of the construction for the Project, the Consultant shall diligently coordinate performance of the Services with the City (through the Project Coordinator) in order to provide for the safe, expeditious, economical and efficient completion of the Project, without negatively impacting concurrent work by others. The Consultant shall coordinate the Services with all of its sub-consultants, as well as other consultants, including, without limitation, City provided consultants (if any). 2.4 The Consultant warrants and represents to City that all of the Services required under this Agreement shall be performed in accordance with the standard of care normally exercised in the design of comparable projects in South Florida. Consultant warrants and represents to the City that it is experienced, fully qualified, and properly licensed (pursuant to Applicable Laws) to perform the Services. Consultant warrants and represents to City that it is responsible for the technical accuracy of the Services (including, without limitation, the Design Documents contemplated in Schedule "A" hereto). 2.5 The Consultant's Basic Services shall consist of five (5) Tasks (inclusive of planning, design, bidding/award, construction administration, and Additional Services [as may be approved]), all as further described in Schedule "A" hereto; and shall also include any and all of Consultant's responsibilities and obligations with respect to the Project, as set forth in the General Conditions of the Contract for Construction (attached as Schedule "F" hereto). 2.5.1 Planning Services: Consultant shall provide planning services for the Project, as required by the Contract Documents and as set forth in Task 1 of Schedule "A" hereto (entitled "Planning Services"). 2.5.2 Design Services: Consultant shall prepare Design Documents for the Project, as required by the Contract Documents and as set forth in Task 2 of Schedule "A" hereto (entitled "Design Services") 2.5.3 Bidding And Award Services: Consultant shall provide bidding and award services for the Project, as required by the Contract Documents and as set forth in Task 3 of Schedule "A" hereto (entitled "Bidding and Award Services"). 2.5.4 Construction Administration Services: Consultant shall provide construction administration services for the Project, as required by the Contract Documents and as set forth in Task 4 of Schedule "A" hereto (entitled "Construction Administration Services"). 2.5.5 Additional Services: If required (and so approved) by the City, Consultant shall provide Additional Services, as set forth in Task 5 of Schedule "A" hereto. 2.6 RESPONSIBILITY FOR CLAIMS AND LIABILITIES: Written decisions and/or approvals issued by the City shall not constitute nor be deemed a release of the responsibility and liability of the Consultant (or of any of its officers, employees, sub-consultants, agents, and/or servants), for the accuracy and competency of its/their designs, working drawings, plans, technical specifications, or other technical documents, nor shall such approval and/or decisions be deemed to be an assumption of such responsibility by the City for a defect, error or omission in designs, working drawings, plans, technical specifications, or other technical documents; provided, however, that the Consultant shall be entitled to reasonably rely upon the accuracy and validity of written decisions and approvals furnished by the City pursuant to this Agreement. 2.7 TIME: It is understood that time is of the essence in the completion of the Project and, in this respect, the parties agree as follows: 2.7.1 Term: The term of this Agreement shall commence upon execution by the parties (subject to approval of the Agreement by the Mayor and City Commission) (the Effective Date), and shall be in effect until all Services are completed or until the work and/or services under the Notices to Proceed in force at the end of the stated period of time have e been completed and the Services accepted, whichever may be later. 2.7.2 The Consultant shall perform the Services as expeditiously as is consistent with the standard of professional skill and care required by this Agreement, and the orderly progress of the Work. 2.7.3 The Services shall be performed in a manner that shall conform with the approved Project Schedule, attached to as Schedule "E" hereto. The Consultant may submit requests for an adjustment to the Project Schedule, if made necessary because of undue delays resulting from untimely review taken by the City (or other governmental authorities having jurisdiction over the Project) to approve the Consultant's submissions, or any other portion of the Services requiring approval by the City (or other governmental authorities having jurisdiction over the Project). Consultant shall immediately provide the Project Coordinator with written notice stating the reason for the particular delay; the requested adjustment (i.e. extension) to the Project Schedule; and a revised anticipated schedule of completion. Upon receipt and review of Consultant's request (and such other documentation as the Project Coordinator may require), the Project Coordinator may grant a reasonable extension of time for completion of the particular work involved, and authorize that the appropriate adjustment be made to the Project Schedule. The Project Coordinator's approval (if granted) shall be in writing. 2.7.4 Nothing in this Section 2.7 shall prevent the City from exercising its rights to terminate the Agreement, as provided elsewhere herein. 2.8 Consultant shall use its best efforts to maintain a constructive, professional, cooperative working relationship with the Project Coordinator, Contractor, and any and all other individuals and/or firms that have been contracted, or otherwise retained, to perform work on the Project. 2.9 The Consultant shall perform its duties under this Agreement in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all work required under the Agreement (including the work performed by sub-consultants), within the specified time period and specified cost. The Consultant shall perform the work utilizing the skill, knowledge, and judgment ordinarily possessed and used by a proficient consulting with respect to the disciplines required for the performance of the work in the State of Florida. The Consultant is responsible for, and shall represent to City that the work conforms to City's requirements, as set forth in the Agreement. The Consultant shall be and remain liable to the City for all damages to the City caused by the Consultant's negligent acts or errors or omissions in the performance of the work. In addition to all other rights and remedies, which the City may have, the Consultant shall, at its expense, re- perform all or any portion of the Services to correct any deficiencies which result from the Consultant's failure to perform in accordance with the above standards. The Consultant shall also be liable for the replacement or repair of any defective materials and equipment and re- performance of any non-conforming construction services resulting from such deficient Consultant services for a period from the Effective Date of this Agreement, until twelve (12) months following final acceptance of the Work, and for the period of design liability required by applicable law. The Project Coordinator shall notify the Consultant, in writing, of any deficiencies and shall approve the method and timing of the corrections. Neither the City's inspection, review, approval or acceptance of, nor payment for, any of the work required under the Agreement shall be construed to relieve the Consultant (or any sub-consultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. The Consultant and its sub- consultants shall be and remain liable to the City in accordance with Applicable Laws for all damages to City caused by any failure of the Consultant or its sub-consultants to comply with the terms and conditions of the Agreement or by the Consultant or any sub-consultants' misconduct, unlawful acts, negligent acts, errors or omissions in the performance of the Agreement. With respect to the performance of work by sub-consultants, the Consultant shall, in approving and accepting such work, ensure the professional quality, completeness, and coordination of the sub- consultant's work. 2.9.1 The Consultant shall be responsible for deficient, defective services and any resulting deficient, defective construction services re-performed within twelve (12) months following final acceptance and shall be subject to further re-performance, repair and replacement for twelve (12) months from the date of initial re-performance, not to exceed twenty-four months (24)from final acceptance. 2.9.2 Consultant Performance Evaluation: The Consultant is advised that a performance evaluation of the work rendered throughout this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. 2.10 The City shall have the right, at any time, in its sole and absolute discretion, to submit for review to other consultants (engaged by the City at its expense) any or all parts of the Services and the Consultant shall fully cooperate in such review(s). Whenever others are required to verify, review, or consider any work performed by Consultant (including, without limitation, contractors, other design professionals, and/or other consultants retained by the City), the intent of such requirement is to enable the Consultant to receive input from others' professional expertise to identify any discrepancies, errors or omissions that are inconsistent with industry standards for design or construction of comparable projects; or which are inconsistent with Applicable Laws; or which are inconsistent with standards, decisions or approvals provided by the City under this Agreement. Consultant will use reasonable care and skill, in accordance and consistent with customary professional standards, in responding to items identified by other reviewers in accordance with this subsection. Consultant shall receive comments from reviewers, in writing, including, without limitation (and where applicable), via a set of marked-up drawings and specifications. Consultant shall address comments forwarded to it in a timely manner. The term "timely" shall be defined to mean as soon as possible under the circumstances, taking into account the timelines of the Project Schedule. 2.11 [Intentionally Omitted] 2.12 Consultant agrees that when any portion of the Services relates to a professional service which, under Florida Statutes, requires a license, certificate of authorization, or other form of legal entitlement to practice and/or perform such Service(s), it shall employ and/or retain only qualified duly licensed certified personnel to provide same. 2.13 Consultant agrees to designate, in writing, within five (5) calendar days after issuance of the first Notice to Proceed, a qualified licensed professional to serve as its project manager (hereinafter referred to as the "Project Manager"). The Project Manager shall be authorized and responsible to act on behalf of Consultant with respect to directing, coordinating and administrating all aspects of the Services. Consultant's Project Manager (as well as any replacement) shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be the Project Coordinator). Replacement (including reassignment) of an approved Project Manager shall not be made without the prior written approval of the City Manager or his designee (i.e. the Project Coordinator). 2.13.1 Consultant agrees, within fourteen (14) calendar days of receipt of written notice from the City Manager or his designee (which notice shall state the cause therefore), to promptly remove and replace a Project Manager, or any other personnel employed or otherwise retained by Consultant for the Project ( including, without limitation, any sub- consultants). 2.14 Consultant agrees not to divulge, furnish or make available to any third party(ies), any non-public information concerning the Services or the Project, without the prior written consent of the City Manager or his designee (who shall be the Project Coordinator), unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly subpoenaed. Consultant shall also require its employees and sub-consultants to comply with this subsection. 2.15 The City and Consultant acknowledge that the Services do not delineate every detail and minor work task required to be performed by Consultant to complete the Project. If, during the course of performing of the Services, Consultant determines that work should be performed to complete the Project which is, in the Consultant's reasonable opinion, outside the level of effort originally anticipated in the Scope of Services, Consultant shall promptly notify the Project Coordinator, in writing, and shall obtain the Project Coordinator's written consent before proceeding with such work. If Consultant proceeds with any such additional work without obtaining the prior written consent of the Project Coordinator, said work shall be deemed to be within the original Scope of Services, and deemed included as a Basic Service (whether or not specifically addressed in the Scope of Services). Mere notice by Consultant to the Project Coordinator shall not constitute authorization or approval by the City to perform such work. Performance of any such work by Consultant without the prior written consent of the Project Coordinator shall be undertaken at Consultant's sole risk and liability. 2.16 Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any and all such documents and/or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.17 The City's participation in the design and construction of the Project shall in no way be deemed to relieve the Consultant of its professional duties and responsibilities under the Contract Documents or under Applicable Laws. 2.18 GREEN BUILDING STANDARDS: The Consultant shall comply with the requirements of Section 255.2575, Florida Statutes, and Chapter 100 of the City Code, as both may be amended from time to time, addressing applicable Leadership in Energy and Environmental Design (LEED) compliance requirements. 2.19 SUB-CONSULTANTS: All services provided by sub-consultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall be undertaken and performed pursuant to appropriate written agreements between the Consultant and the sub- consultants, which shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and the sub-consultants. The Consultant shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub-consultants shall be the sole responsibility of Consultant. The Consultant shall cause the names of sub-consultants responsible for significant portions of the Services to be inserted on the plans and specifications. ARTICLE 3. THE CITY'S RESPONSIBILITIES 3.1 The City Manager shall designate a Project Coordinator, in writing, who shall be the City's authorized representative to coordinate, direct, and review all matters related to this Agreement and the Project during the design and construction of same (except unless otherwise expressly provided in this Agreement or the Contract Documents). The Project Coordinator shall be authorized (without limitation) to transmit instructions, receive information, and interpret and define City policies and decisions with respect to the Services and the Project. However, the Project Coordinator is not authorized to issue any verbal or written orders or instructions to Consultant that would have the affect (or be interpreted as having the effect) of modifying or changing, (in any way)the following: a) the Scope of Services; b) the time within which Consultant is obligated to commence and complete the Services; or c) the amount of compensation the City is obligated or committed to pay Consultant. 3.2 The City shall make available to Consultant all information that the City has in its possession pertinent to the Project. Consultant hereby agrees and acknowledges that, in making any such information available to Consultant, the City makes no express or implied certification, warranty, and/or representation as to the accuracy or completeness of such information. The Consultant understands, and hereby agrees and acknowledges, that it is obligated to verify to the extent it deems necessary all information furnished by the City, and that it is solely responsible for the accuracy and applicability of all such information used by Consultant. Such verification shall include, without limitation, visual examination of existing conditions in all locations encompassed by the Project, where such examination can be made without using destructive measures (i.e. excavation or demolition). Survey information shall be spot checked to the extent that Consultant has satisfied itself as to the reliability of the information. 3.3 [Intentionally Omitted] 3.4 At any time, in his/her sole discretion, the City Manager may furnish accounting, and insurance counseling services for the Project (including, limitation, auditing services to 9 J ( 9� 9 verify the Consultant's applications for payment, or to ascertain that Consultant has properly remitted payment due to its sub-consultants or vendors). 3.5 If the City observes or otherwise becomes aware of any fault or defect in the Project, or non-conformance with the Contract Documents, the City, through the Project Coordinator, shall give prompt written notice thereof to the Consultant. 3.6 The City, acting in its proprietary capacity as Owner and not in its regulatory capacity, shall render any administrative approvals and decisions required under this Agreement, in writing, as reasonably expeditious for the orderly progress of the Services and of the Work. No City administrative (proprietary) approvals and/or decisions required under this Agreement shall be unreasonably conditioned, withheld, or delayed; provided, however, that the City shall at all times have the right to approve or reject any such requests for any reasonable basis. 3.7 The City Commission shall be the final authority to do or to approve the following actions or conduct, by passage of an enabling resolution or amendment to this Agreement: 3.7.1 Except where otherwise expressly noted in the Agreement or the Contract Documents, the City Commission shall be the body to consider, comment upon, or approve any amendments or modifications to this Agreement. 3.7.2 The City Commission shall be the body to consider, comment upon, or approve any assignment, sale, transfer or subletting of this Agreement. Assignment and transfer shall be defined to also include sale of the majority of the stock of a corporate consultant. 3.7.3 Upon written request from Consultant, the City Commission shall hear appeals from administrative decisions of the City Manager or the Project Coordinator. In such cases, the Commission's decision shall be final and binding upon all parties. 3.7.4 The City Commission shall approve or consider all Contract Amendments that exceed the sum of twenty five thousand dollars ($25,000.00) (or other such amount as may be specified by the City of Miami Beach Procurement Ordinance, as amended). 3.8 Except where otherwise expressly noted in this Agreement, the City Manager shall serve as the City's primary representative to whom administrative (proprietary) requests for decisions and approvals required hereunder by the City shall be made. Except where otherwise expressly noted in this Agreement or the Contract Documents, the City Manager shall issue decisions and authorizations which may include, without limitation, proprietary review, approval, or comment upon the schedules, plans, reports, estimates, contracts, and other documents submitted to the City by Consultant. 3.8.1 The City Manager shall have prior review and approval of the Project Manager (and any replacements) and of any sub-consultants (and any replacements). 3.8.2 The City Manager shall decide, and render administrative (proprietary) decisions on matters arising pursuant to this Agreement which are not otherwise expressly provided for in this Agreement. In his/her discretion, the City Manager may also consult with the City Commission on such matters. 3.8.3 At the request of Consultant, the City Manager shall be authorized, but not required, to reallocate monies already budgeted toward payment of the Consultant; provided, however, that the Consultant's compensation (or other budgets established by this Agreement) may not be increased without the prior approval of the City Commission, which approval (if granted at all) shall be in its sole and reasonable discretion. 3.8.4 [Intentionally Omitted] 3.8.5 The City Manager may approve Contract Amendments which do not exceed the sum of twenty five thousand dollars ($25,000.00) (or other such amount as may be specified by the City of Miami Beach Purchasing Ordinance, as amended); provided that no such amendments increase any of the budgets established by this Agreement. 3.8.6 The City Manager may, in his/her sole discretion, form a committee or committees, or inquire of, or consult with, persons for the purpose of receiving advice and recommendations relating to the exercise of the City's powers, duties, and responsibilities under this Agreement or the Contract Documents. 3.8.7 The City Manager shall be the City Commission's authorized representative with regard to acting on behalf of the City in the event of issuing any default notice(s) under this Agreement, and, should such default remain uncured, in terminating the Agreement (pursuant to and in accordance with Article 10 hereof). ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 4.1 The City has established the Construction Cost Budget for the Project, as set forth in Schedule "D", attached hereto. 4.2 Consultant shall certify and warrant to the City all estimates of Construction Cost prepared by Consultant. 4.3 Consultant shall warrant and represent to the City that its review and evaluation of the Construction Cost Budget, Statement of Probable Construction Cost, and any other cost estimates prepared (or otherwise provided) by Consultant for the Project, represent Consultant's best judgment as an experienced design professional familiar with the construction industry; provided, however, that Consultant cannot (and does not) guarantee that bids or negotiated prices will not vary from any estimates of Construction Cost or other cost evaluation(s) prepared (or otherwise provided) by Consultant. 4.4 The Construction Cost Budget (as established in Schedule "D" hereto) shall not be exceeded without fully justifiable, extraordinary, and unforeseen circumstances (such as Force Majeure) which are beyond the control of the parties. Any expenditure above this amount shall be subject to prior City Commission approval which, if granted at all, shall be at the sole and reasonable discretion of the City Commission. The City Commission shall have no obligation to approve an increase in the Construction Cost Budget and, if such budget is exceeded, the City Commission may, at its sole and reasonable discretion, terminate this Agreement (and the remaining Services) without any further liability to the City. 4.5 If the lowest and best base bid exceeds the Construction Cost Budget by more than five percent (5%), the City Commission may, at its sole option and discretion, elect any of the following options: (1) approve an increase to the Construction Cost Budget; (2) reject all bids, and (at its option) authorize rebidding of the Project; (3) abandon the Project and terminate the remaining Services without any further liability to the City; (4) select as many Deductive Alternatives as may be necessary to bring the lowest and best bid within the Construction Cost Budget; or (5) work with the Consultant to reduce the Project Scope, construction schedule, sequence of Work, or such other action, as deemed necessary, to reduce the Construction Cost Budget. In the event the City elects to reduce the Project Scope, the Consultant shall provide any required revisions to the Contract Documents (including, without limitation, the Construction Documents), and provide re-bidding services, as many times as reasonably requested by the City, at no additional cost to the City, in order to bring any resulting, responsive and responsible bids within five percent(5%) of the Construction Cost Budget. ARTICLE 5. ADDITIONAL SERVICES 5.1 Additional Services shall only be performed by Consultant following receipt of written authorization by the Project Coordinator (which authorization must be obtained prior to commencement of any such additional work by Consultant). The written authorization shall contain a description of the Additional Services required; an hourly fee (in accordance with the rates in Schedule "C" hereto), with a "Not to Exceed" amount; Reimbursable Expenses (if any) with a "Not to Exceed" amount; the amended Construction Cost Budget (if applicable); the time required to complete the Additional Services; and an amended Project Schedule (if applicable). "Not to Exceed" shall mean the maximum cumulative hourly fees allowable (or, in the case of Reimbursable Expenses, the maximum cumulative expenses allowable), which the Consultant shall not exceed without further written authorization of the Project Coordinator. The "Not to Exceed" amount is not a guaranteed maximum cost for the additional work requested (or, in the case of Reimbursables, for the expenses), and all costs applicable to same shall be verifiable through time sheets (and, for Reimbursables, expense reviews). 5.2 Additional Services may include, but not be limited to, the following: 5.2.1 Providing additional work relative to the Project which arises from subsequent circumstances and causes which do not currently exist, or which are not contemplated by the parties at the time of execution of this Agreement (excluding circumstances and causes resulting from error, omission, inadvertence, or negligence of Consultant). 5.2.2 Serving as an expert witness in connection with any public hearing, arbitration proceeding, or legal proceeding, unless the subject matter at issue has arisen from the error omission, inadvertence, or negligence of Consultant. 5.2.3 [Intentionally Omitted] 5.2.4 Assistance in connection with bid protests, re-bidding, or re-negotiating contracts (except for Contract Document revisions and re-bidding services required under Section 4.5 hereof, which shall be provided at no additional cost to City). ARTICLE 6. REIMBURSABLE EXPENSES 6.1 Reimbursable Expenses are an allowance set aside by the City and shall include actual expenditures made by the Consultant in the interest of the Project. The Reimbursable Expenses allowance, as specified in Schedule "B" hereto, belongs to, and shall be controlled by, the City. Any money not directed to be used by City for Reimbursable Expenses shall remain with the City (i.e. unused portions will not be paid to Consultant). Notwithstanding the above, any Reimbursable Expenses in excess of $500 must be authorized, in advance, in writing, by the Project Coordinator. Invoices or vouchers for Reimbursable Expenses shall be submitted to the Project Coordinator (along with any supporting receipts and other back-up material requested by the Project Coordinator). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." 6.2 Reimbursable Expenses may include, but not be limited to, the following: 6.2.1 Cost of reproduction, courier, and postage and handling of drawings, plans, specifications, and other Project documents (excluding reproductions for the office use of the Consultant and its sub-consultants, and courier, postage and handling costs between the Consultant and its sub-consultants). 6.2.2 Costs for reproduction and preparation of graphics for community workshops. 6.2.3 Permit fees required by City of Miami Beach regulatory bodies having jurisdiction over the Project(i.e. City permit fees). ARTICLE 7. COMPENSATION FOR SERVICES 7.1 Consultant's "Not to Exceed" fee for provision of the Services shall be )<XXXXXXX, with a Reimbursable Expenses allowance of XXXXXXXX. 7.2 Payments for Services shall be made within forty-five (45) calendar days of receipt and approval of an acceptable invoice by the Project Coordinator. Payments shall be made in proportion to the Services satisfactorily performed, so that the payments for Services never exceed the progress percentage noted in the Consultant's Progress Schedule (to be submitted with each invoice). No mark-up shall be allowed on subcontracted work. 7.3 Approved Additional Services shall be compensated in accordance with the hourly rates set forth in Schedule "C," attached hereto. Any request for payment of Additional Services shall be included with a Consultant payment request. No mark-up shall be allowed on Additional Services (whether sub-contracted or not). 7.4 Approved Reimbursable Expenses shall be paid in accordance with Article 6 hereto, up to the "Not to Exceed" Reimbursable allowance amount in Schedule "B" hereto. Any request for payment of Reimbursable Expenses shall also be included with Consultant's payment request. No mark-up shall be allowed on Reimbursable Expenses. 7.5 ESCALATION: During the Term of this Agreement, the City may, by written directive approved and executed by the City Manager, adjust the fees included in the Hourly Billing Rate Schedule in Schedule "C" hereto, to reflect the change in the Consumer Price Index (CPI) on a year to year basis. Such adjustment will be based on the cumulative change of the CPI for the Miami urban area, provided that in no event shall any the annual increase exceed three percent (3%). 7.6 No retainage shall be made from the Consultant's compensation on account of sums withheld by the City on payments to Contractor. 7.7 METHOD OF BILLING AND PAYMENT. Consultant shall invoice the Project Coordinator in a timely manner, but no more than once on a monthly basis. Invoices shall identify the nature and extent of the work performed; the total hours of work performed by employee category; and the respective hourly billing rate associated therewith. In the event sub-consultant work is used, the percentage of completion shall be identified. Invoices shall also itemize and summarize any Additional Services and/or Reimbursable Expenses. A copy of the written approval of the Project Coordinator for the requested Additional Service(s) or Reimbursable Expense(s) shall accompany the invoice. 7.7.1 If requested, Consultant shall provide back-up for past and current invoices that records hours for all work (by employee category), and cost itemizations for Reimbursable Expenses (by category). 7.7 .2 The City shall pay Consultant within forty-five (45) calendar days from receipt and approval of an acceptable invoice by the Project Coordinator. 7.7.3 Upon completion of the Services, Consultant's final payment shall require the prior written approval of the City Manager before disbursement of same. ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 8.1 All books, records (whether financial or otherwise), correspondence, technical documents, and any other records or documents related to the Services and/or Project will be available for examination and audit by the City Manager, or his/her authorized representatives, at Consultant's office (at the address designated in Article 15 ["Notices 1), during customary business hours. All such records shall be kept at least for a period of three (3) years after Consultant's completion of the Services. Incomplete or incorrect entries in such records and accounts relating personnel services and expenses may be grounds for City's disallowance of any fees or expenses based upon such entries. Consultant shall also bind its sub-consultants to the requirements of this Article and ensure compliance therewith ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 9.1 All notes, correspondence, documents, plans and specifications, designs, drawings, renderings, calculations, specifications, models, photographs, reports, surveys, investigations, and any other documents (whether completed or partially completed) and copyrights thereto for Services performed or produced in the performance of this Agreement, or related to the Project, whether in paper or other hard copy medium or in electronic medium, except with respect to copyrighted standard details and designs owned by the Consultant or owned by a third party and licensed to the Consultant for use and reproduction, shall become the property of the City. Consultant shall deliver all such documents to the Project Coordinator within thirty (30) days of completion of the Services (or within thirty (30) days of expiration or earlier termination of this Agreement as the case may be). However, the City may grant an exclusive license of the copyright to the Consultant for reusing and reproducing copyrighted materials or portions thereof as authorized by the City Manager in advance and in writing, In addition, the Consultant shall not disclose, release, or make available any document to any third party without prior written approval from the City Manager. The Consultant shall warrant to the City that it has been granted a license to use and reproduce any standard details and designs owned by a third party and used or reproduced by the Consultant in the performance of this Agreement. Nothing contained herein shall be deemed to exclude any document from Chapter 119, Florida Statutes. g) g) 9.2 The Consultant is permitted to reproduce copyrighted material described above subject to prior written approval of the City Manager. g) g) 9.3 At the City's option, the Consultant may be authorized, as an Additional Service, to adapt copyrighted material for additional or other work for the City; however, payment to the Consultant for such adaptations will be limited to an amount not greater than 50% of the original fee earned to adapt the original copyrighted material to a new site. g) g) 9.4 The City shall have the right to modify the Project or any components thereof without permission from the Consultant or without any additional compensation to the Consultant. The Consultant shall be released from any liability resulting from such modification. g) 9.5 The Consultant shall bind all sub-consultants to the Agreement requirements for re-use of plans and specifications. ARTICLE 10. TERMINATION OF AGREEMENT 10.1 TERMINATION FOR LACK OF FUNDS: The City is a governmental entity and is subject to the appropriation of funds by its legislative body in an amount sufficient to allow continuation of its performance in accordance with the terms and conditions of this Agreement. In the event there is a lack of adequate funding either for the Services or the Project (or both), the City may terminate this Agreement without further liability to the City. 10.2 TERMINATION FOR CAUSE: The City, through the City Manager, may terminate this Agreement for cause, upon written notice to Consultant, in the event that the Consultant (1) violates any provision of this Agreement or performs same in bad faith; (2) unreasonably delays the performance of the Services or any portion thereof; or (3) does not perform the Services or any portion thereof in a timely and satisfactory manner. In the case of termination for cause by the City, the Consultant shall first be granted a thirty (30) day cure period (commencing upon receipt of the initial written notice of default from the City). 10.2.1 In the event this Agreement is terminated for cause by the City, the City, at its sole option and discretion, may take over the remaining Services and complete them by contracting with another consultant(s), or otherwise. The Consultant shall be liable to the City for any additional cost(s) incurred by the City due to such termination. "Additional Cost" is defined as the difference between the actual cost of completion of the Services, and the cost of completion of such Services had the Agreement not been terminated. 10.2.2 In the event of termination for cause by the City, the City shall only be obligated to pay Consultant for those Services satisfactorily performed and accepted prior to the date of termination (as such date is set forth in, or can be calculated from, the City's initial written default notice). Upon payment of any amount which may be due to Consultant pursuant to this subsection 10.2.2, the City shall have no further liability to Consultant. 10.2.3 As a condition precedent to release of any payment which may be due to Consultant under subsection 10.2.2, the Consultant shall promptly assemble and deliver to the Project Coordinator any and all Project documents prepared (or caused to be prepared) by Consultant(including, without limitation, those referenced in subsection 9.1 hereof). The City shall not be responsible for any cost incurred by Consultant for assembly, copy, and/or delivery of Project documents pursuant to this subsection. 10.3 TERMINATION FOR CONVENIENCE: In addition to the City's right to terminate for cause, the City through the City Manager, may also terminate this Agreement, upon fourteen (14) days prior written notice to Consultant, for convenience, without cause, and without penalty, when (in its sole discretion) it deems such termination to be in the best interest of the City. In the event the City terminates the Agreement for convenience, Consultant shall be compensated for all Services satisfactorily performed and accepted up to the termination date (as set forth in the City's written notice), and for Consultant's costs in assembly and delivery to the Project Coordinator of the Project documents (referenced in subsection 10.2.3 above). Upon payment of any amount which may be due to Consultant pursuant this subsection 10.3, the City shall have no further liability to Consultant. 10.4 TERMINATION BY CONSULTANT: The Consultant may only terminate this Agreement for cause, upon thirty (30) days prior written notice to the City, in the event that the City willfully violates any provisions of this Agreement or unreasonably delays payment of the Services or any portion thereof. In the event of a termination for cause by Consultant, the City shall pay Consultant for any Services satisfactorily performed and accepted up to the date of termination; provided, however, that the City shall first be granted a thirty (30) day cure period (commencing upon receipt of Consultant's initial written notice). 10.4.1 The Consultant shall have no right to terminate this Agreement for convenience. 10.5 IMPLEMENTATION OF TERMINATION: In the event of termination (whether for cause or for convenience), the Consultant shall immediately, upon receipt of the City's written notice of termination: (1) stop the performance of Services; (2) place no further orders or issue any other subcontracts, except for those which may have already been approved, in writing, by the Project Coordinator; (3) terminate all existing orders and subcontracts; and (4) promptly assemble all Project documents (for delivery to the Project Coordinator). ARTICLE 11. INSURANCE 11.1 At all times during the Term of this Agreement, Consultant shall maintain the following required insurance coverage in full force and effect. The Consultant shall not commence any work until satisfactory proof of all required insurance coverage has been furnished to the Project Coordinator: (a) Professional Liability Insurance, in the amount of one million dollars ($1,000,000.00), per occurrence, with a maximum deductible of $150,000 per occurrence, $450,000 aggregate. Consultant shall notify the Project Coordinator, in writing, within thirty (30) days of any claims filed or made against its Professional Liability Insurance policy. (b) Comprehensive General Liability Insurance, in the amount of one million dollars ($1,000,000.00), Single Limit Bodily Injury and Property Damage coverage, for each occurrence, which shall include products, completed operations, and contractual liability coverage. The City of Miami Beach, Florida must be named as an additional insured on this policy. (c) Worker's Compensation and Employer's Liability coverage within the statutory limits required under Florida law. 11.2 The Consultant must give the Project Coordinator at least thirty (30) days prior written notice of cancellation or of substantial modifications in any required insurance coverage. All certificates and endorsements shall contain this requirement. 11.3 The insurance must be furnished by an insurance company rated B+:VI or better, or its equivalent, according to Bests' Guide Rating Book, and by insurance companies duly authorized to do business in the State of Florida, and countersigned by the company's Florida resident agent. 11.4 Consultant shall provide the Project Coordinator with a certificate of insurance of all required insurance policies. The City reserves the right to require a certified copy of such policies, upon written request to Consultant. ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 12.1 Pursuant to Section 725.08, Florida Statutes, the Consultant shall indemnify and hold harmless the City and its officers, employees, agents, and instrumentalities, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant and other persons employed or utilized by the Consultant in the performance of this Agreement. The Consultant shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Consultant shall in no way limit its responsibility to indemnify, keep, and save harmless and defend the City or its officers, employees, agents, and instrumentalities as herein provided. 12.2 The Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any negligent, reckless, or intentionally wrongful actions, errors or omissions of the Consultant in which the City participated either through review or concurrence of the Consultant's actions. In reviewing, approving or rejecting any submissions by the Contractor, or other acts of the Consultant, the City in no way assumes or shares any responsibility or liability of the Consultant (including, without limitation its sub-consultants and/or any registered professionals (architects and/or engineers) under this Agreement). ARTICLE 13. ERRORS AND OMISSIONS 13.1 ERRORS AND OMISSIONS: It is specifically agreed that any construction changes categorized by the City as caused by an error, an omission, or any combination thereof in the Contract Documents that were prepared by the Consultant will constitute an additional cost to the City that would not have been incurred without the error. The damages to the City for errors, omissions or any combinations thereof shall be calculated as the total cost of any damages or incremental costs to the City resulting out of the errors or omissions by the Consultant. Damages shall include delay damages caused by the error, omission, or any combination thereof. Should the Consultant disagree that all or part of such damages are the result of errors, omissions, or any combination thereof, the Consultant may appeal this determination, in writing, to the City's Capital Improvement Projects Director (the Director). The Director's decision on all claims, questions and disputes shall be final, conclusive and binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable. In the event that the Consultant does not agree with the decision of the Director, the Consultant shall present any such objections, in writing, to the City Manager. The Director and the Consultant shall abide by the decision of the City Manager. This paragraph does not constitute a waiver of any party's right to proceed in a court of competent jurisdiction after the above administrative remedies have been exhausted. ARTICLE 14. LIMITATION OF LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on its liability for any cause of action for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the "not to exceed" amount of the fee paid to Consultant under this Agreement, less any amount(s) actually paid to Consultant hereunder. Consultant hereby expresses its willingness to enter into this Agreement, with Consultant's recovery from the City for any damages for action for breach of contract to be limited to Consultant's "not to exceed" fee under this Agreement, less any amount(s) actually paid by the City to the Consultant hereunder. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to Consultant for money damages due to an alleged breach by the City of this Agreement, in an amount in excess of the "not to exceed amount" of Consultant's fees under this Agreement, which amount shall be reduced by any amount(s) actually paid by the City to Consultant hereunder. Nothing contained in this subsection, or elsewhere in this Agreement, is in any way intended to be a waiver of the limitation placed upon City's liability, as set forth in Section 768.28, Florida Statutes. ARTICLE 15. NOTICE All written notices given to City by Consultant shall be addressed to: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: XXXXXXXXXXXXX With a copy to: Capital Improvement Projects Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: XXXXXXXXXXXXXX All written notices given to the Consultant from the City shall be addressed to: XXXXXXXXXXXXXXX )(XXXXXXXXXXXXXX XXXXXXXXXXXXXXX XXXXXXXXXXXX)OCX Attn: XXXXXXXXXXX All notices mailed to either party shall be deemed to be sufficiently transmitted if sent by certified mail, return receipt requested. ARTICLE 16. MISCELLANEOUS PROVISIONS 16.1 VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern District of Florida, in federal court. BY ENTERING INTO THIS AGREEMENT, CONSULTANT AND CITY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 16.2 EQUAL OPPORTUNITY EMPLOYMENT GOALS: Consultant agrees that it will not discriminate against any employee or applicant for employment for work under this Agreement because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age, and will take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age. 16.3 PUBLIC ENTITY CRIMES ACT: In accordance with the Public Entity Crimes Act (Section 287.133, Florida Statutes), a person or affiliate who is a consultant, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not bid on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or subconsultant under a contract with the City, and may not transact business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. For violation of this subsection by Consultant, City shall have the right to terminate the Agreement without any liability to City, and pursue debarment of Consultant 16.4 NO CONTINGENT FEE: Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this subsection, City shall have the right to terminate the Agreement, without any liability or, at its discretion, to deduct from the contract price (or otherwise recover) the full amount of such fee, commission, percentage, gift, or consideration. 16.5 LAWS AND REGULATIONS: 16.5.1 The Consultant shall, during the Term of this Agreement, be governed by Federal, State, Miami-Dade County, and City laws, ordinances, and codes which may have a bearing on the Services involved in the Project. 16.5.2 Project Documents. In accordance with Section 119.07 (3) (ee), Florida Statutes, entitled "Inspection, Examination, and Duplication of Records; Exemptions," all building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, are exempt from the provisions of Section 119.07(1), Florida Statutes (inspection and copying of public records), and s. 24(a), Article I of the State Constitution. Information made exempt by this paragraph, with prior written approval from the City Manager, may be disclosed to another entity to perform its duties and responsibilities; to a licensed architect, engineer, or contractor who is performing work on or related to the Project; or upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information. 16.5.2.1 In addition to the requirements in this subsection 16.5.2, the Consultant agrees to abide by all applicable Federal, State, and City procedures, as may be amended from time to time, by which the documents are handled, copied, and distributed which may include, but is not limited to, each employee of Consultant and sub-consultants that will be involved in the Project being required to sign an agreement stating that they will not copy, duplicate, or distribute the documents unless authorized by the City Manager, in writing. 16.5.2.2 The Consultant and its sub-consultants agree in writing that the Project documents are to be kept and maintained in a secure location. • 16.5.2.3 Each set of the Project documents are to be numbered and the whereabouts of the documents shall be tracked at all times. 16.5.2.4 A log is developed to track each set of documents logging in the date, time, and name of the individual(s) that work on or view the documents. 16.6 CORRECTIONS TO CONTRACT DOCUMENTS: The Consultant shall prepare, without added compensation, all necessary supplemental documents to correct errors, omissions, and/or ambiguities which may exist in the Contract Documents prepared by Consultant, including documents prepared by its sub-consultants. Compliance with this subsection shall not be construed to relieve the Consultant from any liability resulting from any such errors, omissions, and/or ambiguities in the Contract Documents and other documents or Services related thereto. 16.7 WARRANTY: The Consultant warrants that the Services furnished to the City under this Agreement shall conform to the quality expected of and usually provided by the profession in the State of Florida applicable to the design and construction of public and commercial facilities. 16.8 NON-EXCLUSIVITY: Notwithstanding any provision of this non-exclusive Agreement, the City is not precluded from retaining or utilizing any other architect, engineer, design professional or other consultant to perform any incidental Basic Services, Additional Services, or other professional services within the contract limits defined in the Agreement. The Consultant shall have no claim against the City as a result of the City electing to retain or utilize such other architect, engineer, design professional, or other consultant to perform any such incidental Services. g) 16.9 ASSIGNMENT: The Consultant shall not assign, transfer or convey this Agreement to any other person, firm, association or corporation, in whole or in part, without the prior written consent of the City Commission, which consent, if given at all, shall be at the Commission's sole option and discretion. However, the Consultant will be permitted to cause portions of the Services to be performed by sub-consultants, subject to the prior written approval of the City Manager. 9) 16.10 SUCCESSORS AND ASSIGNS: The Consultant and the City each binds himself/herself, his/her partners, successors, legal representatives and assigns to the other party of the Agreement and to the partners, successors, legal representatives, and assigns of such party in respect to all covenants of this Agreement. The Consultant shall afford the City (through the City Commission) the opportunity to approve or reject all proposed assignees, successors or other changes in the ownership structure and composition of the Consultant. Failure to do so constitutes a breach of this Agreement by the Consultant. 16.11 PROVISION OF ITEMS NECESSARY TO COMPLETE SERVICES: In the performance of the Services prescribed herein, it shall be the responsibility of the Consultant to provide all salaries, wages, materials, equipment, sub-consultants, and other purchased services, etc., as necessary to complete said Services. 16.12 INTENT OF AGREEMENT: g) 16.12.1 The intent of the Agreement is for the Consultant to provide design services, and to include all necessary items for the proper completion of such services for a fully functional Project which, when constructed in accordance with the design, will be able to be used by the City for its intended purpose. The Consultant shall perform, as Basic Services, such incidental work which may not be specifically referenced, as necessary to complete the Project. g) 16.12.2 This Agreement is for the benefit of the parties only and it does not grant rights to a third party beneficiary, to any person, nor does it authorize anyone not a party to the Agreement to maintain a suit for personal injuries, professional liability, or property damage pursuant to the terms or provisions of the Agreement. 16.12.3 No acceptance, order, payment, or certificate of or by the City, or its employees or agents, shall either stop the City from asserting any rights or operate as a waiver of any provisions hereof or of any power or right herein reserved to the City or of any rights to damages herein provided. 16.13 This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein; and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless memorialized in written document approval and executed with the same formality and of equal dignity herewith. F:\atto\AGUR\AGREEMENT FORMS\A&E AGREEMENTS\A&E Agreement-NEW BOILER PLATE(Clean Version 8-2-10).doc IN WITNESS WHEREOF, the parties hereto have hereunto caused these presents to be signed in their names by their duly authorized officers and principals, attested by their respective witnesses and City Clerk on the day and year first hereinabove written. Attest CITY OF MIAMI BEACH: CITY CLERK MAYOR CONSULTANT: XXXX Attest Signature/Secretary Signature/President Print Name Print Name i I SCHEDULE A SCOPE OF SERVICES SCHEDULE B CONSULTANT COMPENSATION Schedule of Payments Planning Services* $ 0.00 Design Services* $XXXXXXXX Bidding and Award Services $XXXXXXXX Construction Administration ** $XXXXXXXX Reimbursable Allowance*** $XXXXXXXX Historic Preservation Board / Design Review Board (if required) $ 0.00 Note*: These services will be paid lump sum based on percentage complete of each phase as identified in the individual tasks. Note**: Construction Administration will be paid on a monthly basis upon commencement of construction. In the event that, through no fault of the Consultant, Construction Administration services are required to be extended, which extension shall be subject to prior City approval, and what shall be at the City's sole discretion, the Consultant agrees to extend said services for $XXXXXX, per month, for the duration required to complete the Project. Note***: The Reimbursable Allowance belongs to the City and must be approved in writing, in advance, by the Project Coordinator. Unused portions will not be paid to the Consultant. SCHEDULE C HOURLY BILLING RATE SCHEDULE SCHEDULE D COSTRUCTION COST BUDGET SCHEDULE E PROJECT SCHEDULE SCHEDULE F GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT SCHEDULE G INSURANCE REQUIREMENTS AND SWORN AFFIDAVITS. SCHEDULE H BEST VALUE AMENDMENT The Consultant agrees to abide by all the required documentation of the City's Performance Information Procurement System and submit the weekly reports. ATTACHMENT C =; .. s .CONSULTANT'S RESPONSE,TO_THE,RFQ . r- { • tea. 1-- t .•t Y Si 4 M1 . � { � .r `. .- 35' - z:` I _ SOLICITATION RESPONSE SOLICITATION NUMBER AND TITLE: 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed" Basis DEPARTMENT OF PROCUREMENT CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 DUE DATE: December 2, 2014,2.00 pm BEA Architects, Inc. Bruno E. Ramos, Principal-in-Charge No I 3075 NW South River Drive, Miami, FL 33142 (305)461-2053 • ber @beai.com, beamarketing @beai.com architects cry of M Beacn RFQ 2014-346-YG Statement of Qualifications for Professional Architectural and Engineering Services in Specialized Categories On an "As-Needed" Basis December 2, 2014 �+ �' arm ` 4 i 'Y s 3 i -`--------.„... "'' ,fix ,I,141,11 ;' ,, tea,. . 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Ramos, Principal-in-Charge 1 , 3075 NW South River Drive, Miami, FL 33142 ` F (305)461-2053 =,2i ; ber @beai.com, beamarketing @beai.com a4 c itects Cover1etterei#TeileetCefitefits TAB! Moo A architects III RFQ 2014-346-YG City of Miami Beach 3 RFQ 2014-346-YG Professional Architectural and ?l f °� Tide a Engineering Services in Specialized Categories on '�� ;�' an'As-Needed'Basis ,! �1 P.-441' ,1 I,t—* Table of Contents 4 Air _ , ^ 11-4 Cover Letter 5 C0IPIIUq c CE 7E 12.0 Response Certification, Questionnaire, and Requirements -,...-, it, -, Affidavit (Appendix A) 7 ,1 � Minimum Qualifications Requirements 17 C I F 2,, Experience and Qualifications 20 _f: ;,"X11�11 ; 2!— Qualifications of Proposing Firm 21 22— Qualifications of Proposer Team 39 't:":7- * - -•'-' 23 ii,,, ,mkaitin het . —4 Financial Capacity 63 Ix • v 3--, Approach and Methodology 65 -1,}� fir z-d" - f' ` `� 7 17171.4 n -1 r P 7� !.." RFQ 2014-346-YG City of Miami Beach ^ 4 II In Mk architects City of Miami Beach Department of Procurement Alex Denis,Director 1700 Convention Center Drive Miami Beach,FL 33139 November 24,2014 RE: RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed"Basis Dear Mr.Denis, Mr. Gonzalez and Evaluation Committee, It is with great pleasure that BEA Architects submits our professional and technical qualifications for Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed" Basis for the City of Miami Beach,for Qualification Group A,Architecture, General Architecture area of specialization. Our firm's team provides you with a cohesive group of professionals offering full design and architectural services, as well as a strong and talented network of surveying, engineering, landscaping, geotechnical and other subconsultants who are able to join our team as needed. Since its inception, BEA has provided this type of service to cities, municipalities and public institutions, including the City of Pompano,City of Pinecrest, City of Miami Gardens, City of Coral Gables, Town of Medley, Miami-Dade Seaport Department, City of Palm Beach and the Miami-Dade Parks & Recreation Department on similar continuous professional contracts,as well as to the City of Miami Beach itself. Some of the services provided include: • Buildings 1 Community Centers 1 Library • LEED Sustainability Consultation Design • Chiller Plants Design • Urban Planning/Renewal • HVAC Systems Design • Park Design&Renovation • Historic Preservation • Feasibility Studies • Cost Estimating, Planning&Scheduling • Contract Administration • Programming • Construction Administration • 3D Rendering and Animation • ADA/UFAS Upgrades and Code Compliance • Specifications • Parking Facility Design • Interior Design I Space Planning BEA architects 3075 raw south river drive, miami fl 33142 I www.beai.com tel : 305 . 461 . 2053 extl00 f fax : 305 . 634 . 0599 AA 26001612 RFQ 2014-346-YG City of Miami Beach 5 ID architects We are specially qualified to meet the requirements of the City because of our firm's versatility, and with our long- standing experience in providing full architectural services, including historic preservation and planning. Our firm has many years of experience in similar types of contracts,guaranteeing a seamless transfer of expertise and minimizing the learning curve. BEA Architects, Inc. is firmly and aggressively committed to meeting all budget and schedule requirements that are identified with and associated with this Contract As a Florida-certified minority firm, the BEA team is an experienced and diversified group of professionals with an impeccable reputation for service. We believe the talent,hard work and qualifications of our firm,showcased by this proposal,will allow our team to reach and exceed the requirements set forth in your Public Announcement We also appreciate the importance of professional services to the City of Miami Beach, and express our enthusiasm to maintain a successful relationship with you. Respectfully submitted, BEA Architects,Inc. Bruno E. Ramos,AIA, GC,LEED AP Principal-in-Charge ber @beai.com Primary Contact BEA architects 3075 n`, sout h river drive, miami 11 3314 2 www. eai.com tel : 305 . 461 , 2053 ext1OO ( fax : 305 . 634 . 0599 j AA 26001612 RFQ 2014-346-YG City of Miami Beach 6 des ORse Certilicetief fuestionimire As Bel►uirefefltsAIIirlIL'it s A MB12 architects RFQ 2014-346-YG City of Miami Beach 7 Solicitation No: Solicitation Title: RFQ 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" Procurement Contact: Tel: Email: Yusbel Gonzalez 305.673.7000, Ext.6230 yusbelgonzalez a(�miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME:BEA Architects, Inc. No of Years in Business:14 No of Years in Business Locally: No of Employees:31 14 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:n/a FIRM PRIMARY ADDRESS(HEADQUARTERS):3075 NW South River Drive CITY:Miami STATE:Florida ZIP CODE:33142 TELEPHONE NO.:305-461-2053 TOLL FREE NO.: FAX NO.: 305-634-0599 FIRM LOCAL ADDRESS: 3075 NW South River Drive CITY:Miami STATE:Florida ZIP CODE: 33142 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Bruno-Elias Ramos,AIA,GC, LEED AP ACCOUNT REP TELEPHONE NO.: 305-461-2053 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: ber@ beai.com, beamarketing @beai.com FEDERAL TAX IDENTIFICATION NO.: 651020158 The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 2014-346-YG Appendix A— Page 1 RFQ 2014-346-YG City of Miami Beach 8 II 1. Veteran Owned Business.Is pro oser claiming a veteran owned business status? YES [✓j NO SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposals must disclose,in their Statement of Qualifications,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposals must disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposals must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. Suspension,Debarment or Contract Cancellation.Has proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by any public sector agency? YES 1 ✓ [ NO SUBMITTAL REQUIREMENT: If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 4. Vendor Campaign Contributions. Proposals are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Statement of Qualifications,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 5. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/.•6. e - • '• --- - — - - :-..• —- -- -- •- • . -• — — • ••• - ••• I • • • • • e.• „• • • • came(in a particular year) . ' , • , • • RFQ 2014-346-YG Appendix A— Page 2 !.(0 181 RFQ 2014-346-YG City of Miami Beach 9 II _nI• _ I. _ ii .Y . i• i • ••• 7. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more fill time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? Lo] YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? lid YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified.Note:some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health I 1 Sick Leave ✓ �/ Family Medical Leave ✓ _ ✓ Bereavement Leave ✓ � ✓ If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision is final.Further information on the Equal Benefits requirement is available at www.miamibeachfi.govlprocurementl. 8. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,Statement of Qualifications,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. ' l► i 4- ••-' Appendix A—Page 3 91111 � vl Lv IT vw WI IVIIIJ1111 VVMV11 10 9. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Re 't Receipt `''"`.. Addendum 1 Addendum 6 Addendum 11 {°- Addendum 2 Addendum 7 Addendum 12 Addendum 3 C —3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFC) 2014-346-YG Appendix A—Page 4 " RFQ 2014-346-YG City of Miami Beach 11 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving Statement of Qualifications, may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposals should rely exclusively on their own investigations,interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2014-346-YG Appendix A— Page 5 RFQ 2014-346-YG City of Miami Beach 12 PROPOSER CERTIFICATION I hereby certify that: I,as an authorized agent of the Proposer,am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Bruno-Elias Ramos,AIA,GC,LEED AP President and Principal-in-Charge Signature of Proposer's Authorized Representative: Date: ! f# November 25,2014 State of FLORIDA ) On this 25 day of November,2014,personally appeared before me Bruno-Bias Ramos who County of Miami-Dade ) stated that (s)he is the President of BEA Architects,Inc. , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. pefore °e: No ary Public for the State of Florida • ������ My Commission Expires: -� l c-- j �MPz .. Monica Sueiro : EE066743 in:Cli:' FEB.22,2015 v, -ONNOTAncom RFQ 2014-346-YG Appendix A— Page 6 RFQ 2014-346-YG City of Miami Beach 13 II A A architects City of Miami Beach Department of Procurement Alex Denis,Director 1700 Convention Center Drive Miami Beach,FL 33139 November 25,2014 RE:RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed"Basis Statements of Qualifications Certification,Questionnaire,&Requirements Affidavit Additional Submittal Requirements 1.Veteran Owned Business.This is to certify that BEA Architects is not veteran owned.The firm possesses current Minority,Women and Florida Veteran Business Certification issued by the State of Florida as a minority business.A copy of the certificate is found in section 1.3 of this submittal. 2.Conflict of Interest.BEA Architects declares no conflict of interest. 3.Suspension,Debarment or Contract Cancellation.BEA Architects has none,as noted in form on previous page. 4.Vendor Campaign Contributions.Individuals with a controlling financial interest in BEA Architects are:Bruno- Elias Ramos,AIA,GC,LEED AP,President,with a 50%interest,and Maritza Ramos,Vice President,with a 50% . interest.This is to certify that neither individual has contributed to the campaign,either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 5.Code of Business Ethics.This statement certifies that BEA Architects,Inc.will adopt the City of Miami Beach Code of Ethics,as required in the ordinance. 6.Living Wage.(Crossed out in RFQ) 7.Equal Benefits for Employees with Spouses and Employees with Domestic Partners.Response noted on form on previous page. 8. Public Entity Crimes. No additional submittal is required,as by virtue of executing this affidavit document; however BEA Architects agrees with the requirements of Section 287,133,Florida Statutes,and certifies that it has not been placed on convicted vendor list. 9. Acknowledgment of Addendum. This certifies that BEA Architects has received Addenda 1 through 8 inclusive,as of November 25,2014.Acknowledgment of additional addenda will be submitted under separate cover. K t • r.uno-Elias Ra '•,, A,GC,LEED AP Principal-in-Charge BEA Architects,Inc. BEA architects j 301E nw south river drive, rniarni ff 33 :42 www.beai.corn tel : 305 . 461 . 2053 ext100 I fax : 305 . 634 . 0599 AA 26001612 RFQ 2014-346-YG City of Miami Beach 14 II BEAAR-1 OP ID: 1C ACC7RO° DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 11/25/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Phone: CONTACT Celedinas Ins.Gp.-Miami . PHONE FAX 1441 Brickell Ave Ste 1400 Fax: (A/C.No,Ext): (NC,No): Miami,FL 33131 E-MAIL Marivel Andreu ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Employers Preferred Ins.Co. 10346 INSURED BEA Architects,Inc. INSURER B: 3075 NW South River Dr Miami,FL 33142 INSURER C: INSURER D INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR VWD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY N/A DAMAGE TO RENTED PREMISES(Ea occurrence) $ CLAIMS-MADE X OCCUR MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ —1 POLICY JEa LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE UMIT (Ea accident) ANY AUTO N/A BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS _ AUTOS (Per accident) _ UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ EXCESS UAB CLAIMS-MADE N/A AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION x WC STATU- OTH- AND EMPLOYERS'LIABILITY TORY LIMITS ER Y/N A ANY PROPRIETOR/PARTNER/EXECUTIVE X EIG-1675599-00 05/07/2014 05/07/2015 E.L.EACH ACCIDENT $ 1,000,0001 OFFICER/MEMBER EXCLUDED? I N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 N/A Limit DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if mom space is required) Waiver of Subrogation applies to Workers Compensation if required by written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Miami Beach ACCORDANCE WITH THE POLICY PROVISIONS. 1700 Convention Center Drive 3rd Floor AUTHORIZED REPRESENTATIVE Miami Beach,FL 33139 ©1988-2010 ACORD CORPORATION. All rights reserved. w � RFQ 2014-346-YG City of Miami Beach 15 ,ac • ® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 11/25/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Michael J Hall&Company Michael J Hall&Company Hall&Company PHONE.Ext):360-598-3700 is,No►:360-598-3703 19660 10th Ave NE ADDRESS:certificates @hallandcompany.com Poulsbo WA 98370 INSURER(S)AFFORDING COVERAGE NAIL# INSURERA:RLI INSURANCE COMPANY 13056 INSURED BEAARCH-01 INSURER B:Underwriters at Lloyd's.London 15792 BEA Architects Inc INSURER C: 3075 NW South River Dr INSURER D Miami FL 33142 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1251500543 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP W LIMITS LTR INSR VD POLICY NUMBER (MM/DD/YYYY) (MM/DDIYYYY) A GENERAL LIABILITY PSB0003722 8/26/2014 8/26/2015 EACH OCCURRENCE $1,000,000 X DAMAGE TO RENTED COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $1,000,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) _ $10,000 X OCP/XCU/BFPD PERSONAL&ADV INJURY $1,000,000 X Separation Insds GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 -1 POLICY X PECOT LOC $ A AUTOMOBILE LIABILITY PSB0003722 8/26/2014 3/26/2015 COMBINED SINGLE LIMIT 1 (Ea accident) $1 000,000 ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ AUTOS (Per accident) A UMBRELLA LIAB X OCCUR PSE0002119 8/26/2014 8/26/2015 EACH OCCURRENCE $4,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE $4,000,000 DED X RETENTION$0 $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) - E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B Professional Liab:Claims Made HPP2090/014 8/26/2014 8/26/2015 $2,000,000 Per Claim $2,000,000 Aggregate DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) Certificate Holder(s)is/are an Additional Insured on the Commercial General Liability and Auto Liability when required by written contract or agreement regarding activities by or on behalf of the Named Insured.The Commercial General Liability insurance is primary insurance and any other insurance maintained by the Additional Insured shall be excess only and non-contributing with this insurance.A waiver of subrogation applies to the Commercial General Liability,Auto Liability and Umbrella/Excess Liability in favor of the Additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Miami Beach-RFQ 2014-346-YG ACCORDANCE WITH THE POLICY PROVISIONS. 1700 Convention Center Drive 3rd Floor AUTHORIZED REPRESENTATIVE Miami Beach FL 33139 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD RFQ 2014-346-YG City of Miami Beach 16 Uuaillcaions Beuuiremenls CHINA TAB 13 ."h;t e= RFQ 2014-346-YG City of Miami Beach 17 licenses& rtificates IMO AL 1. AIM 004128 1 Local Business Tax Receipt a r c h i t e c t s LBT Miami-Dade County, State of Florida -THIS IS NOT A BILL -00 NOT PAY I 6255848 BUSINESS NAME/LOCATION RECEIPT NO. EXPIRES RAMOS BRUNO E RENEWAL SEPTEMBER 30,2015 3075 NW 5 RIVER DR 6520374 Must be displayed at place of business I"i .J in MIAMI FL 33142 Pursuant to County Code MC.'L 1�_.Y}IltI 1 Chapter BA-Art.9&10 ......11.S. - OWNER SEC.TYPE OF BUSINESS �' ;� Z} RAMOS BRUNO E 212 PROFESSIONAL PAYMENT RECEIVED ` BY TAX COLLECTOR ❑I,_.r-. N❑ O< AROOt2160 �Q 5100.00 09/05/2014 Q�W CHECK21-14-060541 JCL This local Business Tax Receipt only confirms payment of the local Business Tux.The Receipt is note license, Li V permit,or a cenificetlon of the holders qualifications,to do business.Holder must comply with any governmental W W or nongovernmental regulatory laws and requirements which apply to the business. Y U) The RECEIPT NO.above must be displayed ea all commercial vehicles-Miami-Dade Code Sec Ba-27E. Z For mote information,visitwww.miamidade.govfnxcoilecter 0 Q J w 0 ldf#MI•DAOECOUNTY -2012 "LOCAL BUSINESS TAX RECEIPT 2013 a FIRST-CLASS ce I TAX COLLECTOR N14AMl-DADE�COUNTt STATE`OF FLORIDA 1 U.S.POSTAGE IL Op 146 W.FLAO,.EA ST EXPIRES SST.so,2013 a'. a PAID J oD tat FLOOR MUST Bib DISPLAYED AT PLACE OF BUSINESS MIAMI,FL Q o MIAMI.FL 33130 PURSUANT TO COUNTY CODE CHAPTER.BA ART 9 610 Z X p PERMIT NO.231 0 0 O Q THIS IS NOT A BILL-CO NOT PAY a5 E2 a J 625584-8 RENEWAL CALU t"1 BUSINESS NAME/LOCATION RECEIPT NO. 652037-4 < W m >- RAMOS BRUNO E STATES AR0012160 CO 3075 NW S RIVER DR CI W Z 33142 UNIN DADE COUNTY m. re W OYdeER f3 W a OC RAMOS BRUNO E V' Z W _ T.212 PRESSIONAL . U. Q~ DIMNESS fAX RA LOCAL L U/ Horn POT PERI.THE HOLDER TO MUM AMY W {w o E LAWS?F" DO NOT FORWARD NOR •" N< 'inu I THE. Q W HMMA FROM ANY OT4. Pr OR 1— Z V ) A °„n RAMOS BRUNO E nt5 kOLflE05 045u5£A- N (/�ar o J , BEA ARCHITECTS INC EL 3075 NW S RIVER DR CO Q P•Y nRECEIVED MIAMI FL 33142 (n MAW..COMM TAY u. O O w ��T 09/06/2012 60040000098 ZQ 000100.00 i„i1 T,,iL,„IiTi„i„i,ITlluid.,,1„i,„Ili,,"nnw1,1 W SEE OTHER SIDE m m LLLL. > CC CD CC Z �,,, O t- N MIALd1'0ADE IXOUIHTY 201 a LOCAL BusuvesS TAX RECEIPT 2012 FIRST•COA.SS cj TAX COLLECTOR INAant.OADE COUNTY-STATE OF FLORIDA U.S.POSTALa W �. 0)11) 0 LWJ' 140 W_FLAOLET#ST. EXmies SEPT 20,2412 PAID Q Q CL'-- Z>m is:FLOOR mow BE DISPLAYED AT PLACE OF BUSINESS MAIL Fl. W L N WA�,ir,FL 19'1 1ttiRSUAPrT'I0 COtRYt°Y CODE CttaPTER SA.ART.9 L to PERMIT 110.271 cc O N V 625577-2 RENEWAL Busn1ES311AMSII.00ARON RecrwrNO, 652031-7 Q t/f m W O BEA ARCHITECTS INC W C W H 0 O Z 3075 N4 S RIVER DR U V C W Z CO U 33142 UNIN DADE COUNTY cr 1— — W W N U—.(1)> N Y> Dvorit m W 2> O Q Z U O BEA ARCHITECTS INC [O W C QZ7 Q ill EE C7 Sac of Bu�sOrie EMPLOYEE/S Z o U 2 Q O W f`Q .,,,,s A./CORD/PARTHERSHLPIFLRT4 14 H N 1:7+-'.4"...1 •Gulp To EMATC asao W Q n' 00 MOT FORWARD att.PX.P U V Q M..,XP .aiatart, BEA ARCHITECTS INC J r=� ^^C x ' wc BRUNO RAMOS PRES r—ZJ U1 MCI a-0,,Itr...3u Cs ,srto.asnsxa4�ua 3075 NW S RIVER DR Trtx. MIAm1 FL 34142 .TMb!CE,,...,AX.Tax 09/02/2011 60010000159 000105.00 ;,,ii,_,Ii,,,.11,i,T1k4iri,11,,1,i,,,1„1,„lfi,,,i,L11$4,i . • RFQ 2014-346-YG City of Miami Beach 18 , . licenses s Certificates I, wil, . architects State of Florida -1-;-I Department of State J j_i GBCI I certify from the records of this office that BEA ARCHITECTS,INC.is a GREEN BUILDI;4G CaTIFICAT:ON INSTITUTE corporation organized under the laws of the State of Florida,filed co May 26, 2000. The document number of this corporation is P00000051935. Bruno Elias Ramos I&the'certify that sal coiparation has paid all fees due this office through December 31,2014,that its most recent anmal report/mama business report was filed on February 3,2014,and its status is Wive. LEED-.ACCREDITED PROFESSIONAL I fiuther certify that Sal corporation has not filed Articles of Dissolution. i'41-q --, 71/'--- err,0.hx., ethos muter my Mei and[Ls Gnat Sas I If fka Sian efisIaridi at Teibeliesser,the Oipitat Au _.. ,. . 7.-:'':"::, """ dui Ilaid day afFainsary,2614 STATE OF FLORIDA -:l.E ••ReA,_;, DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION a -: - t','El BOARD OF ARCHITECTURE&INTERIOR DESIGN - -k.i2;5.4.._ 1.1C.3(0.1.1•01 W,--4'-::;?..r..:. AR30,21110 . .01.1.;' The ARCHITECT 1.... 441' ....,..d• , Nam.]bebe IS LICENSED Or t"''''■• re t'•-"'-:-.. 1610A 0#..% ne.the nions al ner 481 FS_ , •-...-... Ucl am Chat Expirshan data FEB28,2015 " . .-.- -4 I _,t.; FIAMOS,BRUNO E Q-' ". 913?- Secretary of State 3075 NW SOUTH RIVER DRIVE - . 4 . _op a . _ -MIAMI . FL 33142 - - Vfiii.0111,17 __-, , Amtimlimis lit GIC11741112127 RICA(SCAlT iSSUED: wagons SE0•030,23009027 KEN UWSON GOVERNOR DISPLAY.REOUIRED BY LAW SECRETARY Ti.aabstiole Its ciertificolkiisit tie Mimic Ale,sier MI5 III,amil am tam fie bibulims&gimp& AC 7::'31.E 4 STATE OF FLORIDA ,billpiltelilealliz.mdcribairrrhiml nEpARTgeLowyitifffInwPragimmaasucags.Lur,..,‘„,,,,,,, ! ,...._ 11111353111111==rrelir"2-17gR --1 J1114/2 DI 2 11281 613 5 6 ,..4.110111.1250 --2 . The ANCIMITICT U4 belox 10 LIC1124800 tinder the Draona of C•lerv•ex.m.3, Expiration data, FEB 211, 2015 COLAD:60120 G 619 E.UREKtIVIM 6, • APT. LOS weru,SKACLI rt 33304 , Rhg,,,,,,,701; LEN LAVBC/1 ....... ..- EiliCarfliE5 DP-.AY AS REQL2P,ED BY IAA ,...- : _ ..., r i fr''kite V'.I ikt"tele( ...,:-.------•.............;•-,- • ..-__ SMTE OF fLOFUCIA - -• • - ' ""' :-----:-2-1 - <--•"-'_7 ;DEPARTMENT OF SUSINESS"AND PROFESSIONAL REGULATION or. 0 :-=--- ------..----,-..- --..-...-. BOARD OF ARCHITECTURE&INTERIOR DESIGN : A r.t , Minority, Women & Florida Veteran --,...i?....... , 7-77'- - - " - •. ' - • '.--- &I.•;-j., - Ex -Named below-IS LICENSED.--7.. -• "-- •••^ -- ,--,•- CU.....•..• ----Under the Frayinonadste.,,FEs B-or 26_2015,Chaelet461-FS: - .:'- Business Certification ,:- praIlo ---,"., -•,_ :..,._ - -. - '. .. , ."-.-7---"---''fAt A L ,- V1 MTERFXCE diAf --- - ----r •".''. .' ' .' FL 33144----- -:-- " ----- ' - -- '-` • • , - • - ,,..• .- 'MA flallAri .,, .. ._ . . BEA architects, Inc. GOVERNOR OWED. 02,092013 SE0•1130203000.3 DISPLAY AS REQUIRED BY LAW KEN LAWSON SECRETARY Is certified under the provisions of STATE OF FU3RIDA 287 and 295.187.Florida Statutes for a period from: DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION Cl2r,• .,CI BOARD OF ARCHITECTURE&INTERIOR DESIGN 3,,..4.:.%1i _.,..,•-,'-4 tO A Plnifial=a25721 .',1,44:14, The ARCHiTECT Named 33400 15 LICENSED Cr....•L.l:Pei, ;":">:**-4:--- 07/03/2013 07/03/2015 Unctr 619 provisions at Cheater 481 FS. 4.14k14,-i ,eoProt,.. Exerabon date:FEB 28.2015 ,...„,e4eac,,, '11• 1111*.i.'' ir,s :..' — DRAPER NI E W R,-1 76STF,L A P3T 30 111 5 1 1S,492E31R' I X-C,i ti-o Ck. ( - 1 r G 1' DISPLAY AS REQUIRED BY LAW SEC ,27,,•."--,51,1,-2--,',..,_o.,5,3•".,.,,,,in.IL 12,6•,J.:1,1615••,,,,,,,,ri-n.I-• ' Rica SCOTT issuer/ =mon sea.Loon000caco4 KEN LAWSON 1 ovERNoR RETARY !RI RFQ 2014-346-YG City of Miami Beach 19 II E iiefieneea I/llaIillCfihiIII!S Ti112 A - aa architects III RFQ 2014-346-YG City of Miami Beach 20 1 1/iiaIiIicationsaIfroposInuiFnm 11121 ii,go —A architects III RFQ 2014-346-YG City of Miami Beach 21 III,1.SOLICITATION NUMBER (N any) II. aft ARCHITECT-ENGINEER QUALIFICATIONS 2014-346-YG architects PART II -GENERAL QUALIFICATIONS (If a firm has branch offices, complete for each specific branch office seeking work) 2a.FIRM(OR BRANCH OFFICE)NAME 3.YEAR ESTABLISHED 4.DUNS NUMBER BEA Architects,Inc. 2[0] 002144791 2b.STREET 5.OWNERSHIP 3075 NW South River Drive a.TYPE 2c.CITY 2d.STATE 2e.ZIP CODE Corporation Miami FL 33142 b.SMALL BUSINESS STATUS 6a.POINT OF CONTACT NAME AND TITLE State of Florida,OSD-MW&FB Bus Cert Bruno-Elias Ramos,AIA,GC,LEED AP,President 7.NAME OF FIRM (If block 2a is a branch office) N/A 6b.TELEPHONE NUMBER 6c.E-MAIL ADDRESS 305461.453 beamarketing @beai.com ber @beai.corn 8a.FORMER FIRM NAME(S) (If any) 8b.YR.ESTABLISHED 8c.DUNS NUMBER 9.EMPLOYEES BY DISCIPLINE 10.PROFILE OF FIRM'S EXPERIENCE AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS a.Function c.No.of Employees a.Profile c.Revenue Index Code b.Discipline b.Experience Number (1)FIRM (2)BRANCH Code (see below) 02 Administrative 3 A06 Airports Terminals and Hangars 2 06 Architect 6 All Auditoriums and Theatres 3 08 CADD Technician 4 C06 Churches and chapels 3 15 Construction Inspector 2 C11 Community facilities 3 16 Construction Manager 2 C15 Construction management 4 18 Cost Engineer/Estimator 2 C18 Cost estimating and analysis 4 37 Interior Designer 1 D04 Design/build-Prep 30%criteria set 4 47 Planner:Urban/Regional 2 E02 Educational facilities 4 48 Project Manager 5 E05 Elevator,escalators,people mover 3 53 Scheduler 1 F02 Field house,stadiums,gyms 5 54 Security Specialist 1 GO1 Garage and vehicle maint facility 5 56 Specifications Writer 1 H01 Harbours,piers,ship terminals 7 58 Technician/Analyst 1 I D5 Interior design and space planning 3 MO2 Materials handling conveyors 3 001 Office buildings and industry parks 4 P06 Planning-site,installation and project 2 R04 Recreational facilities and parks 3 R12 Roofing 2 S11 Sustainable design 1 S12 Swimming pools 4 Other Employees V01 Value analysis and life cycle costing 2 Total 31 WO1 Warehouse and Depots 3 11.ANNUAL AVERAGE PROFESSIONAL PROFESSIONAL SERVICES REVENUE INDEX NUMBER SERVICES REVENUES OF FIRM FOR LAST 3 YEARS 1. Less than$100,000 6. $2 million to less than$5 million (Insert revenue index number shown at right) 2. $100,00 to less than$250,000 7. $5 million to less than$10 million a.Federal Work N/A 3. $250,000 to less than$500,000 8. $10 million to less than$25 million b.Non Federal Work 6 4. $500,000 to less than$1 million 9. $25 million to less than$50 million c.Total Work 6 5. $1 million to less than$2 million 10. $50 million or greater 12.AUTHORIZED REPRESENTATIVE The foregoing is a statement of facts. a.SIGNATURE DVLiiyaTeo byeMOEiaRamoa. b.DATE Bruno-Elias Ramos, AIA comR I"°�""— Ou Dab.zoi4 it..14:ism.bso0. 1 1-25-201 4 c.NAME AND TITLE Bruno-Elias Ramos,AIA,GC,LEED AP, President AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 330(REV.3/2013)PAGE 6 RFQ 2014-346-YG City of Miami Beach 22 i il�■ Mt architects BEA'Architects,Inc.has completed the following projects within the past five(5)years.Those similar in nature to the scope of services requested by the City of Miami Beach include a description of services provided. YEAR PROJECT IMG Improvements to Crandon Park Tennis Center;Key Biscayne,FL;The Master Plan requires a multi-phased development in close coordination with the Miami Tennis toumament seasons.BEA is responsible for the development of Schematic Design, Design Development,and Construction Documents,expansion and improvements to the existing Crandon Park Tennis Center facility.Design has been completed,with construction documents completed and permit-ready.Phase I scope includes 2014 a 5,000 seat Grandstand,locker rooms,fitness assessment rooms,physical therapy and hydrotherapy rooms,the NW Addition to the existing stadium as well as site and utility improvements.Major improvements include construction of three new tennis court facilities which include a Grandstand and two stadiums,food and beverage hospitality suites and merchandising facilities. The scope of work also includes upgrades to existing on-site utilities and storm drainage system,installation of sports lighting at all three new facilities. Total Project Cost: $18M;Term: Pending notice to proceed on construction administration phase following 2015 tennis season.Reference:Catherine Stock,IMG Tennis VP P:(305)446-2200 North Dade Optimist Park; Miami Gardens,FL;Architect of record for the Master Plan of North Dade Optimist Park. BEA prepared construction documents for the renovation of the existing park to include football and baseball facilities and a new 2014 community building.The park features a state-of-the-art storm drainage system which includes pervious concrete pavement and stormwater retainage areas.BEA also coordinated the design of a sport lighting system with a major national vendor. Total Project Cost:$1.69M;Term:1.5 years Reference:Anthony Smith,City of Miami Gardens Project Manager P:(305)622-8000 City of Miami Beach Golf Course Drainage Remediation,Miami Beach,FL;BEA provided grading and paving plans and 2014 calculations,coordination with as-built conditions and operations,permitting assistance,additional drainage connections and Construction Administration assistance. Total Project Cost:$153,560.00;Term:2 years 9 months;Contact:Olga Sanchez,City of Miami Beach P:(305)673-7000 xt 2567 Port Liberty Cruise Terminal,Bayonne,New Jersey;BEA provided Site Planning and Schematic Design for a new$45 million, 106,000-SF Cruise Terminal and CBP facility.The project also includes a Ground Transportation Area/Intermodal 2013 facility. The design called for the redesign of the existing land use,ingress and egress of the existing Bayonne facility, reducing the total footprint areas and designing a facility that could be implemented in twelve month's time.The Cruise Ter- minal and Parking Garage facilities were designed to achieve LEED"Silver'rating.Total Project Cost:$45M;Term:6 months Reference:John Tercek,VP Royal Caribbean Cruise Lines.P:(305)982.2991 2012 B Street Cruise Terminal,Port of San Diego,California 2012 Barbados Cruise Terminal Design,Bridgetown,Barbados 2012 Savannah Staging Area Study,Savannah,Georgia 2012 Barcelona Cruise Terminal,Barcelona,Spain St.Hugh Catholic School&Church Renovations,Coconut Grove,FL; Renovation of a church including installation of a 2012 new metal roof,new window systems,pews and carpets,and structural reinforcement of plywood beams. Total Project Cost: $1.3M;Term:7 months; Reference:Rev.Federico Capdepon.P:(305)444-8363 Cruise Terminal 6 and Parking Garage, Cape Canaveral, FL; BEA Architects provided architecture for design-build of a 105,000-SF two-story cruise terminal facility and 750-space parking garage,to accommodate passengers for new mega-cruise ships of 5,000 passengers.The structure,which is fully handicapped accessible,was built to respond to environmental spec- 2012 f icities, with extended overhangs in drop-off areas to protect from drenching rains and intense sunlight, and HVAC chiller plants,controls and energy management systems were designed to provide desired comfort levels of multiple occupant load and environmental requirements.Parking facility includes ground floor retail and concession spaces for tourists and Internet cafe and related facilities for cruise ship crews. Total Project Cost:$25.6M;Term:1 year 2 months;Reference:John E.Walsh, Canaveral Port Authority P:(321)783-7831 2011 Florida International Terminal LLC,Fort Lauderdale,FL 2011 San Diego Canopy Design,San Diego,California RFQ 2014-346-YG City of Miami Beach 23 architects YEAR PROJECT Ransom Everglades Science Labs Remodeling,Coconut Grove,FL;BEA provided complete design-build services for the renovation of the three-story structure Math&Science wing at Ransom Everglades School valued at$1.1M. Enhancements involve the complete interior renovation of four 900-SF science labs on the 3rd floor with new,state-of-the-art lab stations—each equipped with gas,water,vacuum,compressed air and electric outlets—and fume hoods installed to accommodate 25 students 2011 per lab.The scope of the project also comprises upgrading ADA standards to improve the usability and the quality of the space; and installing a new HVAC system, high-efficiency lighting fixtures, an updated emergency fire alarm system throughout the entire building, and new clerestory windows on the second floor to bring more natural light into the six classrooms which occupy this level. Total Project Cost:$1.1M;Term: 8 months. Reference: Ed Latour, Senior Director of Operations and Risk Management(now with Gulliver Schools)P:(305)666-6333 2010 Port Everglades Seafreight,Fort Lauderdale,FL 2010 B Street Cruise Terminal Incremental Improvements,San Diego,California 2010 Port of Civitavecchia Roma,Rome, Italy Ransom Everglades Aquatic Center,Coconut Grove,FL;BEA provided complete NE services for this aquatic center in a sensitive and historical environment.The building provides an above ground competition size pool,a training pool,gymnasium, offices,ancillary facilities and parking areas.The surrounding landscape design includes a seating plaza dedicated to the students 2009 and two new tennis courts.A beautified walkway links the new sports facilities to the existing gymnasium and football field to unify the school's sports complex. BEA conducted a program and budget verification, zoning and code analysis and design concept for the new facility.Our responsibilities included providing full construction documents,bid package,and construction administration. Total Project Cost:$8M;Term: 2 years 10 months; Reference: Ed Latour, Senior Director of Operations and Risk Management(now with Gulliver Schools)P:(305)666-6333 Temple Beth Am Campus,Pinecrest,FL;A 15-acre school and synagogue campus is being revamped for future generations of use. BEA is the master planner and architect for this Temple Beth Am project. The project included a new 450-seat sanctuary that is capable of expanding to 640 and 1,150 for larger services. A social hall,chapel and administrative wing complete the 50,000 SF of new construction. Several existing facilities,including the current sanctuary and social hall,are being adapted for use by the day school,a competitive youth basketball league,and various other Temple organizations. New soccer fields,an outdoor basketball court with bleachers,a series of interconnected landscaped courtyards,and a 220-vehicle lighted parking 2009 lot round out the program.By client request,civil engineering of the campus includes a drainage system designed to exceed minimum requirements by 30%. Twenty-five structures with baffles and 3.5-foot sump covering some 1,500 linear feet of exfiltration trenches make up the system. The trenches are 4 feet wide and 15 feet deep with 15-inch diameter perforated pipes. The drainage system is designed to hold rainfall from a 25-year rain storm. The finished-floor elevations of the new campus buildings are set above the 100-year FEMA flood elevation(that is,above the flood elevation caused by a 100-year rain storm event)and more than 4 inches above the average crown elevations of SW 88 Street in front of the property. Total Project Cost: $14M;Term: 1 year 7 months(Phase IV);Reference:Robert Hersh,Executive Director.P:(305)667-6667 City of Miami Beach Bandshell Park,Miami Beach,FL;BEA was contracted to provide sensitive restoration and rehabilitation services to the City of Miami Beach's 1961 Norman M. Giller Bandshell Theater. Restoration and facility upgrades were required for this outdoor performance venue's historic Miami-Modern Architecture to handle more varied performances.The 2009 improvements include structural repairs,electrical systems upgrades,ADA improvements to backstage areas and restrooms, increasing acoustical performance,enhanced sound and lighting systems, improving functionality of the loading dock and to enhance the overall user experience for visitors to the theater. Total Project Cost:$935K;Term:4 years 3 months;Contact: Thais Vieira,City of Miami Beach.P:(305)673-7000 RFQ 2014-346-YG City of Miami Beach 24 Professional itc ii ec 1 u r e i s Fn gineeiin gs ervices MiamiBeacn fl ..r BEA won a contract with the City of Miami Beach provide professional architectural and structural _:' engineering services in various specialties for capital projects over a two-year period.Four proj- - ects resulting from this agreement are: fr • BEA evaluated the decaying facade for structural in- * tegrity at the City of Miami Beach's Old City Hall. After ; ' r submitting recommendations, the City asked BEA to •` . i . - design,develop specifications,and oversee the renova- -= 4 3, t - tion of this historic building's facade and its structural gt tirmsresr►easiIJI es and concrete repair. In addition to the initial study, * !MI i BEA provided schematic design through construction g iifeir a Architecture ft�: Structural Engineering documents, construction administration, cost estimat- HIM, , „.' --"'4 ing and permitting services. Tasks included replacing s > . T s envelope components such as windows, mouldings, kerotseefei cornices and doors with elements that are code compli- --___;;;;;,,4f, „ , ant while keeping the aesthetical characteristics of the "'°.. . ` . John Colao,MA,GC p g ,- Santiago Jimenez,RA originals. New lighting illuminates the crown and special • Fire Stations No. 1 and No.3 Slab Replacement, Miami Beach, FL. Demolition and replacement of slab foundations at two fire stations. At Fire Station No. 1,the area in- goilloktiolliNg volved 7695 sf and the new slab is supported on a grade beam. At Fire Station No.3, Culvert Study: 2005 the mat foundation covers 1593 sf and is supported by the ground beneath. Project Fire Station Slabs: 2006 City Hall&Cart Storage: 2008 Drainage'Rernediation 11/2014 • BEA was commissioned to conduct a strut- , r tural study of the culverts under 6th and 10th ;- Streets in Miami Beach. A simple analysis of ,t__ - the findings determined that the culverts, ': -�- .It•.r ealllmmocies 0, r d - a silifiellmea built in the 1940's and 50's, did not meet _ Refer to individual projects. the current standard in terms of structural _.- - I 'i''' strength. Careful scrutiny by BEA, however, .'� - g `3 K revealed that with proper maintenance and - 'f _ i the implementation of a load restriction sig- ' 14 '"`"r` - sVe /®/I 1Ch p g • fileBS"/eSpO ►/e' nage program,the culverts will likely continue - + Refer to individual projects. to function as they have in the last 50 years. Consequently,the city's engineers were able to avert an unnecessary and costly replacement, and avoid the heavy burden • City of Miami Beach Golf Course Drainage i '''• "`' f'• swienwilileAtillittacs Remediation is a project consisting of the `.-` City of Miami Beach design of a storm water retention pond, _ - -. .. .' v wimir 1700 Convention Center Drive replacement of existing sidewalks and pave- .,, , ti,. Miami Beach,FL 33139 ment to new . ,. , 14 Golf Cart Storage: Mr.Mauro Burgio elevations, a new irrigation system and -,� 305.673.7071 landscaping features. Project Cost:$150,000 -----= 4411111' ` — A il Façade Project&Slab Replacemen Ms.Viviana Alemany 305.673,7000 x2968 • BEA provided complete A/E ser '` ,. - vicesforabilevelstructurewhich � `'; Box Culvert Study; • Mr.Jorge Chartrand is essentially a parking garage fora` 0 3 05.67 7000 x6135 86 golf carts. :. -.-..:1.,--.- 3 9 y,� The 10,000 sf facility harmoniz- '''R ' ` .F` r , 3 t: es with a new clubhouse which ,•- ''' i . 1 fa was concurrently designed, --' _ , � } 11 •.'1'�" -' RI A and passed the City of Miami1 r �" � )� ID Beach's stringent design review _ -, . 3 ® boards.Project Cost: $731,000 ,,',. ;-::F2-'-,4:.- -:-°''''---.—:77_--.-,,,,-_,,,1 ,,--?_.' --:''' ----.::::::- architects RFQ 2014-346-YG City of Miami Beach 25 25 L9c 10 ffgris o gg PeFlY To zzos l o s o ffs Ylo s Key Biscayne,fl . .. ~ ,b. BEAArchitects is responsible for new construction,expansion and improvements to the existing Crandon t� , - Park Tennis Center facility. Phase I design documents have been completed and are permit ready, =4`�•-e ---. ,141 :4' 1. whose scope includes a 5,000 seat Grandstand,locker rooms,fitness assessment rooms,physical i;_ --�" therapy and hydrotherapy rooms,the NW Addition to the existing stadium as well as site and utility t ._ = ` improvements.Major improvements include construction of three new tennis court facilities which include -'' s a Grandstand and two stadiums,food and beverage hospitality suites and merchandising facilities. The t __ scope of work also includes upgrades to existing on-site utilities and storm drainage system,installation �: ;` xaj# of sports lighting at all three new facilities. The Master Plan requires a multi-phased development in close coordination with the Miami Open Tennis tournament seasons. BEA has been responsible Ifor the development of Schematic Design, Design Development, and Construction Documents. . "-' �11lilsrOilellsiblll , - P ,,j., 1+ ,i1 t. „„ s T s :*S.si r :. i --..:t.,,,,,,..-___:_-_ --.-,---7-- -:,--„-,:„_.:!,-,- . ,17.---i.;...-.- -. , :....- ..,;-. ,lohh,-„....., ,, ,,..,,,,,..er„vs,, ,.....k..N.....44,—i 1 - QUpesan#e _y ,-, '_. `°DIME Ramo a,�G I , � ., i' `fir .,•,,,,,.,..1 cyc' ,; 413y ..• °' a eoii p/e I 0 !r,'?" :�` .,<.: R: -."..--,.•., .1 °`.:t✓ -....Y -`1 #,"7:77-71 Glee N ti 0 0 ocumen'S w -____„...„......... .or 7 enst ustien administra'on i 1 --,-1.-`,-';''' I \ ' , -. _.I -1 pending £ prow-d fol owing {" rA� i� , ; Ca a seas° 1 t "— a,,, ..4,-..:: ..-._ '` —_ '- I'"7:-. :' a-'' t r✓ ti P �ckl, �.. I :rte r 3 4 3 ' - l S ` .] RC "s� 9 \c_ } R �` 454 i � 3' 1r-. � ". fi st'�r" � tea kwet•-,;.,,x474,y14.'=',...*;,3-'4;.4.:,t, , ,,-;,,_.t:;,` ,-''''•- ' •'-e1,;:W •,,s-'' ...,'''.4,C,. -;,,i.d: ff �r 1 .. : � � t -, ,, ,�4 =.. y•'4T`Y „- Douglas YMl1R" J .b' S'� :% Cain Gable-,FL -atherin= '.. ,. is , . . act 4 { 1 �•� ,;':',','-'7-'f 1 " “: , (rte .•v t.. 0 . f ',q y :,2:f.:1:'4.7 -,` ; ,,--, '�ti t y m `-,; ,4 47 , i't i , 5. "., ` .- t mat. : 44'. to -;F c` tia t° Is. 3 c'�( °>a „ ' , ' j-': ',"'9,11,-1. 5' +b k (k_ 3- 3 +' l r'" 5`ie �` {�. T.�l L 1�4�( t s t �i:--: a $.�► , 4 ;� o� '' ' �� , I 1 A ,,,:_-__..., rr'T ,-- ,---, , — '- ''''-"".--VIZZA,__,,,-"- . architects RFQ 2014-346-YG City of Miami Beach 26 26 ans et lai Scho®Ii7ffiialic entor Coeouh/1 G/ove,fl BEA provided complete A/E services for this$8 million Aquatic Center Complex that contained i bleachers for 1,000 spectators, lockers, offices and other support spaces—in a sensitive and historical environment.The building has an above ground competition-sized pool,training pool, ;'', arena,gymnasium—including a cardio fitness center and locker room addition—offices,ancillary . .X t . '' facilities and parking areas.The surrounding landscape design included a seating plaza dedicated .. i ,.r:- , to the students and two new tennis courts. BEA conducted a program and budget verification, zoning and code analysis and design concept for the new facility. }} T Prime Architect i I `— „ °r. 7 ` , � '°"'fie-y ;�,�� ,.fir ` "� ��+� � . Bruno Ramos,AIA,GC,LEA AP' ' _ y John Colao,Ate,GC - g Jose Jorge Fernandez,MPM ,...,-.0,---- ..--,----..,----'_---;,----- :,„.1.,„ - ,„,,,-„,:„:,,,,,. . __ ir ,,,,_ ,., - - " — -:,-- ,---- - -- - . -- --° *—_--, --' 1.--,4 ,,,. , ,, _., . goifilligoollmme „,. _ , .,, ' 2011 -:,;;;1,-„ff,, ,-','' i ' .s .DD * g2 ' .._: uswetsiltlifier&aCir s , =Ransom Everglades.School 3575 Main Highway Coconut.Grove,FL 33133 x r ; Andy De Angulo - 305.32 .517.9 "` Y • t fit-. s.�` r, 1+y � L ice.'.` e :s .. �'; i 'f < - ! t -,-1,,4',,v- . Fr, rimi f .f -- zF y i... L= r f s tt -- fit �f ,_.� ! Il ` `s'� 4'' iQt'± #b< i jr.--;.1 , - - ' 05*-',,t4c: 4%*--,-."'‘'':4'.1. f`2 -7 ,, ' ,,,',- 7- '-'ks,',E4,,,,,r,„,.„.„.„.„,,,,,,:-,-.,— - _ . .. ...,„. .0.,0:nAti,...::11....,-- , ,,,,,,, fi -,,,,,- 'S....-.-' '' „.-},...].t:, ,"-...W.?•c 1‘l'ilr--4.'i,---".- e - a r c h i t e c t s 1111, . A .. RD -, ait RFQ 2014-346-YG City of Miami Beach 27 27 Peiic liiat" l i inaPccY astcrFachit. Miami DadeCounty,Fl °='* _• .rin ` -Fly-.✓ :""� rf F +: s • • •" 6 ■x53 • • f f, _ ''''',.„.i 4 T.. s 1 . , -...*-,..s---,1,,,,- --- ..,,,,4->i,,--,;y0,-5..,-,,,,i,,,,,,,.w,I a - , ''''''''' -,-,"; ;',44-*-.`",'M‘,1ii,04r,,,;"--14: ..,— .4.-1.-'7,.., sip fiw Y t� _ ° sera• zgrzi,. - , -t.' ',` ro. 1 r 1;4'd •j, 'dt rte' '^4�'A S .,i' _ -,,,,.,, ,_,„,,-:,,::,,,,,,...4-.,..,,,,,.. 1 f{!L/i'Q'�srBYtY, � vr� �'.,4ZS '.. f' ,_ # ._g •,.rvw<ti..1) ,r`J._, , ti, ,,,amusw.H.-.,..,:..,,,,_.;.,_,:i Complete NE Senates ,�; ,,,. . ,„-.4-1,, -;,.,-,-,,,,, r t' t,, A. , , IL 1,, , •,________,, _ gi os, ,G , EFDAP - .,_ 1`— , , 8run E.Ram John ACA CgfCao,LAiAt GC Complete architectural and engineering services fora new,two-story dockmaster building offering offices,a multipurpose room,restrooms,and a laundry facility for boaters rent- '®� f8�gita$ ing slips in its marina. The 3,000 square-foot structure boasting Art Deco Revival style is July 2009 located on a small key between Miami's mainland and Miami Beach. Site improvements include replacing light poles and all new landscaping. Iola/ oflsl! ctlOfl ®Sl ;____ Lr--_u�–lt—I: Il°.i!- (r $1.9 million IErlTTING NAFL ii I 1� iVss S/.IO151D►/e $1.9 million .� 3 E` _ �l � > ) �f /rte _ ' TL, i Es :- Th�rn%Dade County _ f i x,:r E Park t ecreation°Department `.} :- STS P • �t, o1� i ,' 275 NW 2nd Street Ste 407 • t six,Miami FL i28 �.�_ _ .� J 4 Mr.Joel Arango • ;{f��,‘�1 , 1 � `'1 !! '''� 3 05.755.787.5 �, 1 ' ' - ;------11 Farr ' r • f 11 Ci..ts-.0 v.. w ?f2; S 1 1 P.. al BD - AR "-- w �_ ._._ i7 ST,s XEUBAV CAUSrltnr ,._,..-,ten- ' ,.�,..__----- -- - — °= architects RFQ 2014-346-YG City of Miami Beach 28 28 Port of.MiamiMasterPlan Poll ofMiami;fl ,�, &, . �_ Comprehensive master plan, evaluating the expansion of cruise & cargo terminal ,.t facilities. 4'..`- BEA prepared a series of diagrams, charts and site plans through research and data - collection which illustrated the highest and best use of the land for the new cruise _ __- g.g, terminals and modifications/additions to existing cruise terminals.BEA identified the existing boundaries of the cargo facilities adjacent or abutting the new/proposed Cruise Terminals and proposed modifications to the existing cargo boundaries and gates to facilitate the construction of the proposed new Cruise Terminals.BEA also provided a Phasing Strategy for the implementation of the cruise and cargo facilities and prepared project schedules commencing from planning through construction completion. In addition, BEA provided a detailed development cost estimate which included hard meg ofisiftwes and soft costs for each of the new cruise terminals,expanded cruise facilities and cargo Design Development restructuring. Permitting Construction Documents -. Construction Administration . "tea (when built); _ Bruno-Elias Ramos,AlA,GC -- John Colao,AIA,GC ,.. ." COI/1M1 dato , e. , TBD 1 , x t S` e t fini asrspoisiWe r a .» - i ,. TBD A . -i — ry ; i 1 ..1 I Lt;I SINS/11121110 if NM= MIAMI 1 r I i / ,..-- f ortMiamt I t r 1.........„ Dante B Fascell Port of Miami \ `� � ' 1015 N.America Way,.2nd Floor „�L -; -1_ { — �I ■ Miami,FL 33932 . ' _ ' I i '; .r ."- BEACH Ms.Hydi Webb x' r� i / 1 ''� } i / ' irtrIL' ' --P 4tiw,. . - -1---:,,,,,,, -',. ;' te) \ ; 1, 1 1 ro ( --,, A - r r _ / In LJ IMAM architects ;�- VIIIMMIIION RFQ 2014-346-YG City of Miami Beach 29 29 Pinecrestlilrorye CommunityCenter Pi-merest,fl — _-, BEA was selected to design a state-of-the-art community center and branch library of the Miami-Dade _ u. County ty libra library stem creating a new community ty cam us within the gardens of the former Parrot Jungle. The client initially requested a 30,000 square-foot,2-story facility. Through a master plan, ii1' .I however, BEA demonstrated that integrating two separate, single-story 15,000 sf structures was i. more effective, more aesthetic, and no more costly. The plan creates a sequence of open spaces 4.., E mediating between existing parking in front and an athletic complex in the rear,conferring a campus ' environment conducive to a garden setting,harmonious with existing structures,and compatible with Pinecrest's developing design palette. Designed around a courtyard,the two structures form a gateway to a new 5-acre soccer park and integrated vita-course, also designed by the firm. The community center includes a computer lab,arts and crafts room,dance studio,wellness spaces,fitness center, and multipurpose classrooms. The library program encompasses three separate reading rooms. 1 fib respDIS/Diiiti Architecture - Stctural Engineering . .. Civil Engineering - i eeelpfelior/date f .: January 2008 �~ -- _�� _. c ' '�esfii t®dw ' _ ; Y r t �. esti&Nolen' : F _ $4.8 million j < wart f* Mica �, ,t': Att.- ''''-- firwwasrespenslafe ----.. ', 4.-_ , `\ ,_, .. .. �r $4.8 million BEA worked closely with architects of Miami-Dade County's Public Library System and the General Services Administration to tailor a flagship facility for the budding Village of Pinecrest township. BEA's ewller`seat&epdizas design delivers a modern twist to a Mediterranean motif. Characteristic elements include metal roofs, Village of Pinecrest generous overhangs, and stone cladding. Soaring vaulted ceilings and sloped roofs are the main 12645 Pinecrest Parkway features of the design. Natural light bathes the entire interior and reduces lighting costs. The open Pinecrest,FL 33156 plan was designed to maximize visibility inside the library to reduce the need for time-intensive facility Mr.Leo Lianas 305.234 2121 monitoring. The facility is fully wired and contains a separate meeting hall. f i -- ' G s¢ �A iI s f Via£ _ 4, fY architects L - Ili__ RFQ 2014-346-YG City of Miami Beach 30 30 Project Experience 111111101101119111S ill el&Parfrs Miami'Gaidens,it ate A A total of eight parks in the City of Miami Gardens were upgraded. The parks include Andover, 2 - Brentwood, Buccaneer, Cloverleaf, North Dade Optimist Park, Lake Lucerne, Vista Verde, and 0 t t , _ .. i , Norwood Park&Pool. Covering a total of 40 acres, master plans for each park were prepared. "__ c - � �: Improvements included designs f o r clubhouses, infr struc infrastructure, p arkin g lots, athletic fields, land- , scaping and lighting. - ,-, - r.. The site of North Dade Optimist Park is surrounded by a network of freshwater wells that are a part s P Y p - of a municipal water system. BEA worked with city officials as well as with Miami-Dade County DERM to design and implement a water quality program for the North Dade Optimist Park that included the elimination of all trench drain storm water systems and asphalt paved parking areas. BEA program implemented the City's first pervious concrete parking facility and provided a series of detention ponds to capture and treat storm water within the site. Stesionsilllitles - ,: — Architecture I r _ j Engineering Construction Administration -�•" _.. ..... ___ A'eppe/sar►nel -, I ' 4* Bruno E.Ramos,AEA,GC, Y: ` LEER AP , eompletlae`date 2014 eS tlills i!east 'it_ee f+ap(�lwit iaG $1.69 million 't 'r,� c' W F 1, we/Mlar ►icd MN was responsible -_ $1.69 million 1 I owner's wiles ad ss ; City of Miami Gardens - - ‘,.,,,,„;=“. ,. } < i 1515 NW 167 St,Ste 200 " _' Anthony Smith `' :„...f.,,,__,,,,,,,,,. , -.. 305.622-8000 , ----- . - Joirow.. tiliii;.-., ,. _ -$.— . mu% N ' ', , io 'Elk __ , 7 , - `--- ' - - architects ..... RFQ 2014-346-YG City of Miami Beach 31 31 Cruise T8 iJ iffill A 8 PortCanaveial,,fl BEA Architects provided architecture for design-build of a 105,000-SF two-story cruise termi- nal facility and 750-space parking garage, to accommodate passengers for new mega-cruise ships of 5,000 passengers.The structure, which is fully handicapped accessible, was built to � _ respond to environmental specificities, with extended overhangs in drop-off areas to protect _, �' from drenching rains and intense sunlight, and HVAC chiller plants,controls and energy man- - - agement systems were designed to provide desired comfort levels of multiple occupant load , - and environmental requirements. Parking facility includes ground floor retail and concession f--^._ '�- 77` - °t, spaces for tourists and Internet cafe and related facilities for cruise ship crews. Total Project Cost:$25.6M;Term:1 year 2 months f ON' spaires Architecture. Bruno E.Rami ,AIA,GC.LEEDA • -`-1. Jose Jorge Fernandez,MPM . '-----%; tri'7,-''' ,,- , -r i: c--s--;.x. ;tea , • _ -cam esmiletisetfat f, December 2012'` - • - - num ji , esbroiatellestsllieliolleat '-, .. -, , ..s. . .4,4 _ , • _ __ ..,.. $25.6 million _ _ - z •. - ., - .ate' .rr .,. ,� c, - - �-- _ wog*fo wliiea- Yyf -- -` .. h � . $25.6 million ^ - _ L o .., 3 -- oarnerr AWN add Canaveral'Port Authority , 4.Challenger Road,Suite 3 I' Cape-Canaveral al F2 f, L2 John E Walsh` 4-7---- T ,`° - 3� Tel..321-7837 1, t_ mot° „ a : ti r , ., r : - • r`.t_r#. s -sue _ z -� f 9 r _ I h iL IS ' A , • :- ':: architects Pe II e ve do n s Banh/sii a ll Pafhr fa cilitie s ANNNeacn fl `c BEAwas contracted to provide sensitive restoration and rehabilitation services to the City of Miami f'`_ _�. . - - Beach's 1961 Norman M.Giller Bandshell Theater.Restoration and facility upgrades were required for this outdoor performance venue's historic Miami-Modern Architecture to handle more varied N.....„„,..,_. performances.The improvements includes structural repairs,electrical systems upgrades,ADA improvements to backstage areas and restrooms,increasing acoustical performance,enhanced ' ROY�� elle sound and lighting systems,improving functionality of the loading dock and to enhance the overall Renovation user experience for visitors to the theater. Code Compliance firm'respossi ilifies Architecture kenigaiDIei - j `1 _ [�_1 _,r- . Bruno E.Ramos,AfA,GC,LE-ED AP i s ' , , £O pieiletii2te .r "" 20't `- ' tn. ; , estismieff z , entirpr®eet _,-. $935 wort forwlI e Am wasrespousywe o 0 $105K ewncrs®aI11eaaddre , Thais Ueira,R.A., t"c;.I y, Capital Projects Coordinator 1 . - s.. ',. �. , CAPITAL IMPROVEMENT ,, S PROJECTS OFFICE ''' 1, 1700 Convention Center Drive, , Miami Beach,FL 33139 ` Tel 305.673.707 :ext.270 F` ,� `J �, ,..;uy :4 i Fax,30 T3.70 3 E i;''i 10' •¢ ;/ ) '',' ,./'6? '\, -r � �— .. � ''.- VL1, '1,V 0 i''4 Al r\v -i IA„_ ,,YA ,i0 i -- //''�f.� � .����� rye, - - -,Aso y. + "iot. '. . ED - _ At . , - 4 ID 4. F F_v architects w_ y RFQ 2014-346-YG City of Miami Beach , 33 III 20.EXAMPLE PROJECT KEY F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S NUMBER QUALIFICATIONS FOR THIS CONTRACT 21.TITLE AND LOCATION(City and State) 22 YEAR COMP LETED PROFESSIONAL SERVICES CONSTRUCTION IMG Miami Tennis Renovation Key Biscayne,Florida 2014 (If applicable) 23.PROJECT OWNER'S INFORMATION a PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACTTELEPHONE NUMBER IMG Tennis 1 Miami Open Catherine Stock,U.P.Facilities 305-446-2200 786-623-1082 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,siz*and cost) BEA Architects is Architect of Record for the � ,�., ..,•4_ . ,, � ,� '"� ,, �;f• $50M new construction, expansion, r�►- ', '. A ,.- renovations and improvements to the existing e-;, „ I� ' - ., . . ,. .'►r r , Crandon Park Tennis Center complex in Key R''d _ - "•Biscayne, FL ,it - ' � ► Y tip,- -,,,;• BEA has completed Construction f Documents for Phase I of the project whose `— -`--' 'a '""" ��_._... _ r scope includes a new 5,000 seat Grandstand, . F` �i , , rj , locker rooms, fitness club and assessment �j�f l _;� ,l rooms, physical therapy and _ ; _ '� � �� sf• ,, hydrotherapy rooms, the NW Addition to the k: ▪ 1 ,, ,�z '„_ existing stadium as well as site and utility rk i.,.improvements. ,.,. It''',;,1 . 4 ~ k` Major improvements include construction of _ R:: — :� • �--- . - -7• ='.;>; '-•y:' three new tennis court facilities which include a Grandstand and two stadiums, food and 1----� -., - - --- : beverage hospitality suites and merchandising ' f '--' ---4i- g p tY g �, ,z, i t facilities. The scope of work also includes j upgrades to existing on-site utilities and storm ' fF i drainage system, installation of sports lighting ',,- ,1, 4 ,� .6,9- at all three new facilities. - '`' `� ` s.� �f ,,4 -• ` The Master Plan requires a multi-phased i ) 's.�3':4- ' 1 development in close coordination with the .R k= 4--m *a 7 :( Sony Open Tennis tournament seasons. r:,-,- - .`. 'V »C� - --- L t„i G y ;;793 P NT ,....^JN PL - 25.FIRMS FROM SECTION C INVOLVED%MTH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE I!I a Miami,Florida BEA ARCHITECTS,I NC. , Architect of Record b. G d. . STANDARD FORM 330(6,2 x)4)PAGE 1 A C O RFQ 2014-346-YG City of Miami Beach , 34 i F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20.EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency,or 10 projects,if not specified. Complete one Section F for each project.) 21.TITLE AND LOCATION (City and State) 22.YEAR COMPLETED Professional Architectural&Engineering Services,City of Miami Beach,Florida PROFESSIONAL SERVICES CONSTRUCTION (lfappficable) 2014 2005-2014 as below 23.PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER City of Miami Beach Various,see below Various,see below 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope,size,and cost) BEA won a contract with the City of Miami Beach provide professional architectural and structural engineering services in various specialties for capital projects over a two-year period.Four projects resulting from this agreement are: • BEA evaluated the decaying façade for structural integrity at the City of Miami Beach's Old City Hall. After submitting recommendations,the City asked BEA to design,develop specifications,and oversee the renovation of this historic building's facade and its structural and concrete repair. In addition to the initial study, BEA provided schematic design through construction documents, construction administration,cost estimating and permitting services. Tasks included replacing envelope components such as windows, mouldings,cornices and doors with elements that are code compliant while keeping the aesthetic characteristics of the originals. New lighting illuminates the crown and special features,allowing the tower to shine like a jewel in the dark. Project Cost: $3 million.2008. Contact Ms Viviana Alemany,305-673-7000 x2968 • City of Miami Beach Golf Course Drainage Remediation is a project consisting of the design of a storm water retention pond, replacement of existing sidewalks and pavement to new elevations,a new irrigation system and landscaping features. Project Cost: $150,000.2014.Contact Ms.Olga Sanchez,305-673-7000 • BEA provided complete A/E services for a bilevel structure which is essentially a parking garage for 86 golf carts. The 10,000 sf facility harmonizes with a new clubhouse which was concurrently designed,and passed the City of Miami Beach's stringent design review boards.Project Cost: $731,000.2008.Contact Mr.Mauro Burgio,305-673-7071 • Fire Stations No.1 and No.3 Slab Replacement,Miami Beach,FL. Demolition and replacement of slab foundations at two fire stations. At Fire Station No.1,the area involved 7695 sf and the new slab is supported on a grade beam. At Fire Station No.3,the mat foundation covers 1593 SF and is supported by the ground beneath.Project Cost$100,000.2006.Contact Ms Viviana Alemany,305-673-7000 xt 2968 25.FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION (City and State) (3)ROLE a. BEA Architects,Inc. Miami,FL Architect (1)FIRM NAME (2)FIRM LOCATION (City and State) (3)ROLE b. (1)FIRM NAME (2)FIRM LOCATION (City and State) (3)ROLE C. (1)FIRM NAME (2)FIRM LOCATION (City and State) (3)ROLE d. (1)FIRM NAME (2)FIRM LOCATION (City and State) (3)ROLE e. (1)FIRM NAME (2)FIRM LOCATION (City and State) (3)ROLE f. STANDARD FORM 330(REV.3/2013)PAGE 3 RFQ 2014-346-YG City of Miami Beach 35 II F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20.EXAMPLE PROJECT KEY ibU,titB ER QUALIFICATIONS FOR THIS CONTRACT 21.TITLE AND LOCATION(City and State) 22.YEAR COMPLETED PROFESSION ALSERVICES CONSTRUC7705(if Ransom Everglades School Aquatic Center Miami,FL 2010 applicable) 2011 23. PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME C.POINT OF CONTACT TELEPHONE NUMBER Ransom Everglades EdLatour 305-443-0735 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THE CONTRACT (Include scope,size,and cost) BEA provided complete A/E services for this aquatic center in a sensitive and historical environment. The building provides an above ground competition size pool, a training pool, a gymnasium, offices, ancillary facilities and parking areas. The surrounding kindscape design includes a seating plaza dedicated to the students and 2 new tennis courts. A beautified walkway links the new sports facilities to the existing gymnasium and football field to unify the school's sports complex. BEA conducted a program and budget verification,zoning and code analysis and design concept for the new facility. Our responsibities included providing full construction documents, bid package,and construction administration. try � � � � �.: 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FiRM LOCATION(City and State) (3)ROLE a BEA ARCHITECTS,NC. Miami,Florida Complete A/E Services Laura Uerena and Associates,inc. Miami,Florida Landscape Architecture b. c. STANDARD FORM 330 16,2OO4)PA GE I !!!)11 RFQ 2014-346-YG City of Miami Beach 36 II F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20. EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency, or 10 projects,if not specified. Complete one Section F for each project.) 21.TITLE AND LOCATION(City and State) 22.YEAR COMPLETED Renovations to Bandshell Park Facilities,Miami Beach,FL PROFESSIONAL SERVICES CONSTRUCTION(If applicable) 2011 23. PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER City of Miami Beach Thais Vieira,RA (305)673-7071 x2702 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost) BEA was contracted to provide sensitive restoration and rehabilitation services to the City of Miami Beach's 1961 Norman M.Giller Bandshell Theater. Restoration and facility upgrades were required for this outdoor performance venue's historic Miami-Modern Architecture to handle more varied performances.The improvements includes structural repairs,electrical systems upgrades,ADA improvements to backstage areas and restrooms,increasing acoustical performance,enhanced sound and lighting systems,improving functionality of the loading dock and to enhance the overall user experience for visitors to the theater. I i a t 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT 111 FIRM NAME (21 FIRM LOCATION(City and State) (31 ROLE a. BEA Architects,Inc. Miami,FL Renovation (1)FIRM NAME (2)FIRM LOCATION(City and State) (31 ROLE b. (1)FIRM NAME (21 FIRM LOCATION(City and State) (3)ROLE C. (1)FIRM NAME 121 FIRM LOCATION(City and State) 131 ROLE d. (1)FIRM NAME 121 FIRM LOCATION(City and State) (31 ROLE e. 111 FIRM NAME (21 FIRM LOCATION(City and State) 13)ROLE f. STANDARD FORM 330 16/20041 PAGE 3 P C/♦ o� RFQ 2014-346-YG City of Miami Beach 37 F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20. EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency, or 10 projects, if not specified. Complete one Section F for each project.) 21.TITLE AND LOCATION(City and State) 22.YEAR COMPLETED Cruise Terminal 6 and Parking Garage,Port Canaveral, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Florida 2012 2012 23. PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER Canaveral Port Authority John E.Walsh 321-783-7831 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost) Cruise Terminal 6 and Parking Garage,Cape Canaveral,FL;BEA Architects provided architecture for design-build of a 105,000-SF two-story cruise terminal facility and 750-space parking garage,to accommodate passengers for new mega-cruise ships of 5,000 passengers.The structure,which is fully handicapped accessible,was built to respond to environmental specificities,with extended overhangs in drop-off areas to protect from drenching rains and intense sunlight,and HVAC chiller plants,controls and energy management systems were designed to provide desired comfort levels of multiple occupant load and environmental requirements. Parking facility includes ground floor retail and concession spaces for tourists and Internet cafe and related facilities for cruise ship crews. Total Project Cost:$25.6M;Term:1 year 2 months ) 1411 ..'"Wr--sue. NOV 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT { (1)FIRM NAME (21 FIRM LOCATION(City and State) (31 ROLE a. BEA Architects,Inc. Miami,Florida Architecture ( (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE b. (1)FIRM NAME 12)FIRM LOCATION(City and State) (3)ROLE c. 6 (11 FIRM NAME (2)FIRM LOCATION(City and State) (31 ROLE d. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE ► e. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE f. STANDARD FORM 330 (6/2004) PAGE 3 RI-u Lu 14-34b-Y L Ity or MIamI beacn 38 OffalificalionsoffroposerTeam MB22 el, m A .11,1 Ma architects III RFQ 2014-346-YG City of Miami Beach 39 I i A architects ID architects MBE Bruno E.Ramos,AIA,GC, LEED AP Principal-in-Charge,Project Manager Total Yrs.Experience:28 Current Firm: 10 John Colao,AIA,GC QA,QC Total Yrs.Experience:35 Current Firm: 10 Jose Jorge Fernandez,MPM Deputy Project Manager,Specifications Total Yrs.Experience:25 Current Firm:3 Risa Topp Wine,B.Sc. Robert Draper,RA Adrian Price,M.Arch. Interior Designer Senior Architect Cost Estimating,Scheduling Total Yrs.Experience:32 Total Yrs.Experience: 13 Total Yrs.Experience:6 Current Firm:2 Current Firm:7 Current Firm:4 Allan Zamora,RA Project Architect Total Yrs.Experience:14 Current Firm:5 Heidi Rodriguez,B.Sc. Diego Martinez,M.Arch. CAD-BIM Support CAD and Revit BIM Support Total Yrs.Experience:4 Total Yrs.Experience:4 Current Firm:2 Current Firm: 1 RFQ 2014-346-YG City of Miami Beach 40 Project Manager's Experience BEA will serve as Prime Consultant and the point of contact for the City of Miami Beach on all Task Orders, and will direct and coordinate each project. Bruno E. Ramos,AIA, GC, LEED AR will head the team as Principal-in-Charge and Project Manager and will be assigned to the City as the principal point of contact,having authorization to make representations and agreements on behalf of the firm. As project manager,Mr.Ramos will head every aspect of the project and will be responsible for meeting it 9,-:- all budget and schedule requirements that are identified with and associated with this Contract. Our s ,.` firm plans to accomplish this by enacting the following: Based on the Scope of each individual Task Order to be issued under this Contract,BEA and the consulting team will develop a Project Schedule to sequence key activities associated with and required for the successful design of the project. By carefully scheduling and sequencing activities,key elements of the Task Order may be performed in a ��-�� � Y 9 q 9 Y Y P `r: ,7' sequential,but staggered manner in an attempt to expedite delivery of the Task Order while ensuring all issues and concerns are properly addressed.An example of this would be a certain level of general planning and conceptual design—as well as consideration of alternative solutions—and interviews with authorities having jurisdiction being undertaken while inspections and surveys of existing conditions fellsDIems at a site or facility are underway. Mr. Ramos will carefully monitor,measure and push to fruition each Registered Architect,Florida and every activity on the Task Order and measure its progress to ensure we remain on track and on AR 0012160 schedule. This is true through design,permitting, bidding,administration of the construction contract General Contractor,Florida and project close-out. CG-C033989 Mr. Ramos will undertake design estimates, constructability reviews and schedule analysis as the NCARB Certification No.53,136 project evolves through the various phases of design. At each phase of design benchmark, he will LEED Accredited Professional evaluate potential errors, omissions, and document coordination problems that may impact cost and SAVE International 40456 time after contract award,and bring these to the attention of the project team and the Owner. BEA can evaluate alternatives and recommend alternate methods or materials based on their relative economy and life cycle. Our efforts are designed and focused to identify and make recommendations on cost gyliestigll issues and risks as early as possible to address and mitigate these prior to the start of construction. Master of Architecture As both architects and contractors,BEA brings a wealth of specialized experience on Design-Bid-Build University of Florida 1985 as well as on CM At Risk,Design Build and alternative delivery methods. Bachelor of Design University of Florida 1982 RrunofliasNames,4/4&C 11E8 AR Principal-if Cberge,Project Manager Reim/ant Ixp eri e n c e Includes!s e l e c to tI lis t 1, owessiontowlatiffs Below is a list of projects similar in scope in which Mr. Ramos served as project manager.A detailed American Institute of Architects resume is also included on the following pages. AAPA Delegate 1996,1997&1998 • IMG Crandon Park Renovations,Key Biscayne,FL Guest Speaker: • Upgrades/Master Planning for 8 Parks,Miami Gardens,FL PCAPA 1998 • Complete NE Services for more than 10 Parks,Miami-Dade County,FL AAPA 2000 1999 1998 • Ben Franklin Park Remodeling,North Miami,FL Florida Ports Council 1997 • South Olive Park Community Center,West Palm Beach,FL Palm Beach Maritime 1997 • Pinecrest Library&Community Center,Pinecrest,FL Advisory Board of the • Pompano Beach City Hall,Pompano Beach,FL Florida International University • Coleman Park Community Center,West Palm Beach,FL School of Architecture • Community Center Conversion,Homestead,FL • Branch Library Expansion,Jupiter,FL • Temple Beth Am,Pinecrest,FL • City Hall Facade Renovation,Miami Beach,FL • Muvico Theaters Parking Garage,Boca Raton,FL ® Cruise Terminal D Parking Garage,Miami, FL in MIL architects RFQ 2014-346-YG City of Miami Beach 41 41 Bruno fliasRam©s,AM a MD AP Piincipa/if Cbaige/PioiectManager Page 2 of 3 experience .. - Mr.Ramos is a leading architect in the design and construction of South Florida civic buildings and port facilities. He founded BEA and has taken it to the top ten in volume of work for the region (S. Florida Business Joumal). Mr.Ramos'20 years of experience gives him the diversified background and leadership expertise that ensures uncompromising professional service. His creations emphasize service to employees, management and visitors,input often gathered through community outreach. His work has extended to community centers,city halls,passenger terminals,park accommodations,fitness centers,schools and resort master plans. City Hall Fa ade Renovation,Mi am i Beac h FL Stud to evaluate decaying façade for structural integrity ty at the City of Miami Beach's Old City Hall.BEA's engineering department rebuilt structural drawings based on limited information collected from photographs of partial drawings from the last rehabilitation,as well as r' from photos and measurements taken during a site visit.After submitting recommendations,the city asked BEA to design,develop specifications and oversee the renovation of this historic building's façade and its structural and concrete repair.Tasks included replacing envelope components such as windows,mouldings, cornices and doors with elements that are code compliant while keeping the aesthetic characteristics of fui a ' k._ the originals. New lighting allows the crown and special features to shine like a jewel in the dark. Registered Architect,Florida AR 0012160 Library&Community Center,Pinecrest,FL. A state-of-the-art community center and branch library General Contractor,Florida of the Miami-Dade County library system, creating a new community campus within the gardens of CG-C033989 the former Parrot Jungle.The design entails a sequence of open spaces mediating between existing parking in front and an athletic complex in the rear,conferring a campus environment conducive to a NCARB Certification No.53,136 garden setting. The community center includes a computer lab, arts and crafts room, dance studio, LEED Accredited Professional wellness spaces,fitness center,and multipurpose classrooms.The library program encompasses three SAVE International 40456 separate reading rooms.The design delivers a modern twist to a Mediterranean motif.Characteristic elements include metal roofs, generous overhangs and stone cladding. Soaring vaulted ceilings and sloped roofs are the main features of the design.Natural light bathes the entire interior and maximizes teem , visibility inside the library to reduce the need for time-intensive facility monitoring.The facility is fully Master of Architecture wired and contains a separate meeting hall. University of Florida 1985 Bachelor of Design Pompano Beach City Hall.Joint venture with Davidson&Jones Construction Company for the design/ University of Florida 1982 build of a four-story,60,000 SF of administrative and permitting office facilities at city hall.The structure consisted of concrete spread footings, concrete columns and beams,and a prestressed concrete roof, plus a separate annex structure:a 265-seat auditorium that serves as commission chambers.The plan ofD fs S®a simmo L,; included site and parking improvements for the entire property. American Institute of Architects Coleman Park Community Center,West Palm Beach, FL. Feasibility study as well as design and AAPA Delegate construction of a community center in Coleman Park,a spring training site of the former Negro Baseball 1996,1997&1998 League.The 4,000-SF recreation building serves as the focal point for the 4-acre park and includes arts Guest Speaker; and crafts,dance and multipurpose rooms.Since legendary baseball players such as Satchel Paige trained PCAPA 1998 here in the 1930s,'40s and'50s,a memorial is being included in this park-wide redevelopment effort. AAPA 2000 1999 1998 Florida Ports Council 1997 Community Center Conversion, Homestead, FL. Involving 11,500 SF of additions and 6,200 SF of Palm Beach Maritime 1997 renovation, a senior center is being converted into a community center. The resulting facility offers a Advisory Board of the centralized entrance, two assembly rooms (serving approximately 400 guests), two health offices for Florida International University seniors,a computer classroom,two kitchens,life trails for a 1/4-mile long vita course,three recreational School of Architecture shuffle boards,a 2,300-SF putting green,a gazebo for outdoor events,studios for dance and ceramics, and an arts-and-crafts room. The layout and design are an invitation to nature:custom trusses of heavy timber held together by thin steel cords,with end trusses of impact resistant glass. South Olive Park Community Center,West Palm Beach,FL. Feasibility study,master plan,design and construction of 18,000-SF facility including gymnasium,computer lab,arts and crafts room,dance studio, multipurpose classrooms,and a full-service kitchen. an Branch Library Expansion,Jupiter,FL. Complete renovation of 10,000 SF with addition of 12,000 SF a r c I t e C of new space.Selected for publication in a prestigious library sciences journal. RFQ 2014-346-YG City of Miami Beach 42 42 Bruno-Elias Ramnos,AM,fie 1EEAAP Piin cip a i-in-On a rg a/Prof e e t Ma n a g e r Page 3 of 3 t ; Miami-Dade Housing Agency HOPE VI Grant&Community Center.BEA's application(prepared ✓' for MDHA)won a$35 million grant from U.S.HUD for transforming public housing stock,providing home ownership opportunities for low-income families, and creating 15,000 new jobs in Miami- Dade County.To formulate the final design concepts for the revitallization effort,BEA was the prime facilitator in presentations and roundtable discussions with agency and county staff,management and advisory boards;Scott Homes executive committees and residents;and local school officials, church and business representatives. Temple Beth Am,Pinecrest,FL.A 15-acre school and synagogue campus was revamped for future generations of use.The project includes a new 450-seat sanctuary that is capable of expanding to 640 and 1,150 for larger services.A social hall,chapel and administrative wing complete the 50,000 SF of new construction.Several existing facilities,including the current sanctuary and social hall, were adapted for use by the day school,a competitive youth basketball league,and various other temple organizations. New soccer fields, an outdoor basketball court with bleachers, a series of interconnected landscaped courtyards,and a 220-vehicle lighted parking lot round out the program. By client request,civil engineering of the campus includes a drainage system designed to exceed relti®®S minimum requirements by 30%. Registered Architect,Florida AR 0012160 Environmental Services Administration & Maintenance Building. Two-story administration and maintenance building designed for the Broward County Landfill consists of standard concrete General Contractor,Florida footings,concrete block and stucco,PSI floors and a metal bar joist roof.Mr.Ramos was responsible CG-G03398,9 for all aspects of this project from programming through design development,schematic design, NCARB Certification No.53,136 developing construction documents,permitting,and coordinating with consulting engineers. LEED Accredited Professional SAVE International 40456 Homestead Library Reroof. This project entailed replacing an existing 18,500-SF roof system while the facility remained fully operational.Issues included asbestos removal,uplift requirements, pullout testing,and current code compliance with mechanical,electrical and plumbing upgrades. ec�U®�► Turnpike Facilities Expansion. Redesign of turnpike plaza shops' food courts, rest areas and Master of Architecture University of Florida 1965 administrative offices.Florida Department of Transportation.South Florida. Bachelor of Design Miami-Dade Housing Agency ADA/UFAS Compliance.Planning and design of U.S.Department of University of Florida 1982 Housing and Urban Development(HUD)mandated upgrades providing accessibility as required by Section 504ftle I I of Americans with Disabilities Act of 1990(ADA)and Uniform Federal Accessibility /eS.Si��latffll�ati�A►S Standards(UFAS).Fifteen nonresidential sites of Region I and Region III were upgraded in a phased American Institute of Architects approach.As-builts were prepared using value-engineering analysis. AAPA Delegate SFWMD Field Station ADA Upgrades.Plans,designs and construction management for upgrades 1996,1997&1998 to South Florida Water Management District field stations in Miami and Homestead. Restrooms, Guest Speaker: doors, hardware, automatic door operators, access ramps and railings were added or modified, PCAPA 1998 and floor transitions were corrected. Parking areas were also modified. AAPA 2000 1999 1998 Florida Ports Council 1997 Miami-Dade Housing Agency Generator Replacements. Emergency power back-up systems Palm Beach Maritime 1997 throughout Miami-Dade County housing projects,offices, maintenance facilities, and community Advisory Board of the centers were designed,engineered and placed within their own new structures. Florida International University School of Architecture Half Moone Cruise&Celebration Center,Norfolk,VA. Design of a landmark multi-use facility on downtown Norfolk's waterfront. The$36 million complex eases vehicular congestion around the Nauticus Museum and Town Pointe Park.An 85,000-SF seashell-like building crowns a 50,000-SF new pier built over open water.The building doubles as a center for public events and a cruise terminal. Retractable walls, mobile fixtures and concealed storage provide spatial flexibility. A new marina creates a focal point of cultural and recreational importance for the city. A concealed, specially-retracting bridge was devised to allow open river access to the marina while allowing port . passengers to cross the marina to the new dock when needed. MI architects RFQ 2014-346-YG City of Miami Beach 43 43 loan Coln,A/A,fie mix expetie ce Mr. Colao has thirty-five years of architectural experience, ranging from planning and design to on-site construction management,and is an expert in code requirements and coordinating a variety fi of engineering disciplines. As Senior Vice President of BEA,he manages large scale public and private sector projects involving cruise terminals,retail facilities and office buildings. 1 Cruise Terminal 1, Port Canaveral, FL. BEA is the Architect of Record for the Design/Build of Cruise Terminal 1,a state-of-the-art 190,000 SF passenger cruise terminal facility. The two-story cruise terminal complex also includes a 1,000-space parking garage and Intermodal Center as 7,4t3 ° ;': well as a 1,400-foot-long berth facility. The cruise terminal complex has been designed to handle the largest cruise ships currently sailing as well as the 6,000-passenger vessels in design.The �µ terminal passenger service as well as U.S.Customs facilities,provides for simultaneous embark and disembark processes as well as conforming to U.S. Customs Border Protection (USCBP) passenger screening and security regulations.The terminal complex provides a landscaped public plaza,accented by a tensile sail structure for shade purposes,that connects the cruise terminal complex to nearby dining,shopping and entertainment options available to both cruise passengers as well as to crew members. MiStfeilOBS Tampa Cruise Terminal,Tampa Port Authority,Port of Tampa,FL. Provided master planning, Registered Architect: MEP engineering, structural engineering, construction documents and interior design services Florida,AR 0007260 for the 110,000-SF facility. Targeted to accommodate 3,000 passengers,the master plan for the General Contractor: terminal allowed for site development revolving around market demand. Moreover,phasing was Florida,CG-C016746 coordinated with the U.S.Navy's expected departure from an on-site training facility. Real Estate license; Cruise Terminal, Port of Rome,Civitavecchia, Italy. As Project Manager, provided conceptual Florida SL 0348243 design and design development services for a three-story,100,000-SF cruise terminal on a 5-acre site located 45 minutes from Rome. The cruise terminal will be utilized by Royal Caribbean International and can accommodate a variety of vessel types,including the Eagle Class ships. Cruise Terminals 6&7,Canaveral Port Authority,Cape Canaveral, FL. Responsible for the sdlleafit preliminary design and design development of Cruise Terminals 6&7 as a"super megacruise Bachelor of Architecture terminal" able to handle up to 4,500 passengers. The facility accommodates two 1,500- to with Honors 1,600-passenger ships simultaneously,or one vessel of over 3,500 passengers. The design also University of Miami,1972 integrates Cruise Terminal 5 directly adjacent to the site,an interface that will allow the complex to handle the"World City Ship,"a vessel planned to accommodate over 6,000 passengers. Disney Cruise Terminal,Canaveral Port Authority,Cape Canaveral,FL. In the role of Quality professlotals/1llleflois Control/Quality Assurance, Mr. Colao was involved with design development, construction American Institute of Architects documents and construction administration for this 4th generation cruise terminal that provides passengers with entertainment at the time of their arrival. The terminal also includes state-of-the- NCARB Certificate 19768 art intermodal bussing and luggage handling facilities,allowing passengers the ease of checking Greater Miami Chamber luggage once with the airline or hotel and routing it directly to a final destination. of Commerce Cruise Terminal Complex,Port of Savona,Italy. Provided architectural design services for a new 87,000-SF cruise terminal complex to accommodate two Costa Cruise Lines ships of 1,000 and 2,000 passengers,respectively,or one single ship of 3,000 passengers. The proposed terminal consists of two main floors in addition to a third level mezzanine, a 700-foot exterior passenger bridge,exterior terraces and covered parking for 11 buses with covered walkways to the terminal's main entrance. The 32,000-SF ground floor is primarily used as a baggage area and customs offices. On either side are airlines check-in areas and baggage drop-off rooms from which luggage is transferred to the apron area by means of conveyors. The ticketing area with 24 check-in stations is the largest portion of the 38,000-SF second floor comprising also of a bar with seating area, general offices,terraces and the passenger bridge from which the ships are boarded. The third level is divided into two open mezzanines totaling 17,000 SF for passenger waiting areas that look down onto the second level below. allA architects RFQ 2014-346-YG City of Miami Beach 44 44 loan C000,AM,8C a le Page 2 of 2 Cruise Terminals 9&10,Canaveral PortAuthority,Cape Canaveral,FL. Managed the construction documents and construction administration for this two-story,70,000-SF multifunctional facility that can accommodate one 3,500-passenger megaship,or two 1,600-passenger standard class ships. Cruise Terminals 3,4&5,Port of Miami,FL. Provided preliminary design,design development, construction documents and construction administration for this $76 million renovation project to �z accommodate two Legend Class ships or two Eagle Class ships simultaneously. fry `= Pan American Terminal, San Juan,Puerto Rico. Designed expansion of an existing, 15,000-SF a >° cruise terminal at Isla Grande to 90,000 SF. The terminal is located on a property once occupied by ` �, the U.S.Navy. The facility consisted of a 130 by 450 rigid frame metal building on a pile foundation. As a result of poor soil,the ground floor slab was also supported on piles. Dredging was required at A . the bulkhead in expectation of the new types of vessels that will dock there. BEA's design calculations indicated that the steel sheet piles had to be reinforced to withstand the additional depth. Due to budgetary constraints,in lieu of reinforcing the bulkhead,chemical grouting was used to improve the quality of the soil thus reducing the forces on the 2100 linear feet of bulkhead. Royal Caribbean International Parking Garage,Port of Miami,FL. Served as Project Architect for the 750-space,four-story garage,including an on-site FP&L energy plant. The project was conceived Ce iSbbdUefls to allow for a twin of the first parking structure. Registered Architect HMS Queen Mary Cruise Terminal,Long Beach,CA. Served as Project Architect for 1,415-car, Florida,AR 0007260 five-story garage at the special foundations due to unusual subsurface conditions,as well as seismic General Contractor. considerations. Florida,CG-C016746 Design Criteria Package,Parking Garage,Port of Miami,FL. Provided Quality Control services Real Estate License: for this 1,500-car garage at Cruise Terminal 8&9. Florida,SL0348243 Bayshore Golf Club Storage Facility,Miami Beach,FL. Served as Project Manager for complete NE services for an unusual bi-level structure that is essentially a parking garage for golf carts. The 10,000-SF, $1 million facility will harmonize with a new clubhouse concurrently being designed. Disguised as a habitable building with arched openings and windows,the facility's design has passed StuCali/Q the City of Miami Beach's stringent design review boards. Bachelor of Architecture Tri-Rail Station,Opa Locka,FL. Provided architectural services for a two-story rail station with Tn- with Honors University of Miami,1972 Rail Authority standards and value-engineering analysis. Design conformed to Opa Locka's historic Moorish style and boasted two towers rising 70 feet. Bird's Lake Park Recreation Center,Miami-Dade County,FL. Provided NE services for a 3,000- SF, one-story recreation building including kitchen facility, snack bar, restrooms, meeting room, pr®f&SSinvis atisIS mechanical and storage areas as well as a lighted parking lot and an 800-SF covered open area. American Institute of Architects Eureka Villas Recreation Center, Miami-Dade Park & Recreation Department, Miami-Dade NCARB Certificate 19768 County, FL. Provided NE services for a 3,000-SF,one-story recreation building including kitchen facility, snack bar, restrooms, meeting room, mechanical and storage areas as well as a lighted Greater Miami Chamber parking lot and an 800-SF covered open area. of Commerce Bill Seidle Dealerships,Miami and Davie,FL. Served as Project Manager,providing complete A/E services for two dealerships: Suzuki in Davie,FL,a$1.2 million,11,000-SF facility that included site improvements,and Nissan in Miami,FL,a$2.75 million,5,000-SF second floor addition. Maroone Nissan--Ft. Lauderdale. BEA was contracted to remodel approximately 5,000 SF of existing showroom and customer lounge, as well as reclad façades and create a new entrance feature. The$600,000 project, completed in early 2003, employs architectural pre-cast concrete and smooth metal panels consistent with Nissan's national standards. Maroone Nissan--Miami. Provided design services for a$4 million,40,000-SF compound consisting of two facilities—a two-story, 12,000-SF showroom and a 28,000-SF service center with a storage mezzanine—on two sites separated by a street. Architecturally, the buildings share a modern MIL vocabulary of pre-cast concrete and smooth metal panels consistent with Nissan's national standards. a r c h i t e c t s The service center contains high-bay facilities and separate wash and paint bays. Located in the heart of Miami's Little Havana neighborhood,the dealership opened in the Spring of 2003. RFQ 2014-346-YG City of Miami Beach 45 45 lose Jorge Fernandez MPM DepatyPtaieetManagee Specifications experience Mr.Fernandez is a certified Master Project Manager(MPM)with over 25 years of extensive project management experience managing architectural and vertical construction facility projects with direct responsibility and accountability for day-to-day operations and performance of the project team and support staff.As project manager and principal point of contact(POC)for clients and agencies,Mr. Fernandez has been responsible for assessing and verifying contractual compliance on design-build, design-bid-build,capital improvement and renovation projects. Cruise Terminal 1, Port Canaveral, FL. BEA is the Architect of Record for the Design I Build of Cruise Terminal 1, a state-of-the-art 190,000 SF passenger cruise terminal facility. The two-story cruise terminal complex also includes a 1,000-space parking garage and Intermodal Center as well as a 1,400-foot-long berth facility. The cruise terminal complex has been designed to handle the largest cruise ships currently sailing as well as the 6,000-passenger vessels in design.The terminal passenger service as well as U.S.Customs facilities,provides for simultaneous embark and disembark fSIIStfat011s, processes as well as conforming to U.S.Customs Border Protection(USCBP)passenger screening Master Project Manager(MPM) and security regulations.The terminal complex provides a landscaped public plaza,accented by a Certification tensile sail structure for shade purposes,that connects the cruise terminal complex to nearby dining, shopping and entertainment options available to both cruise passengers as well as to crew members. FEMA Incident Command System Certification ICS 100,ICS 200,ICS Cape Liberty Cruise Terminal, Bayonne, New Jersey. Project Manager for Royal Caribbean 700,ICS 800,IS-100.11C International new cruise terminal at Bayonne,New Jersey. Responsible for managing and coordi- nating NE team that provided Master Planning, Site Planning and Schematic Design services for Candidate-LEED AP a new$45 million, 106,000-SF Cruise Terminal and CBP facility, 1,300 space-five level parking garage structure, on-grade parking lot and Ground Transportation Area I Intermodal facility. The Cruise Terminal and Parking Garage facilities are being designed to achieve LEED Silver rating. The design of the Cruise Terminal and CBP areas conform to most recent Cruise Terminal Design ed�Ca ? Standards and CBP Minimum Physical Security Requirements as published by the Department of University of Miamii Homeland Security.The result is a streamlined CBP facility that virtually eliminates redundancies School of Architecture inherent in previous terminals design. BEA is capitalizing on its professional relationships and past experience leading and coordinated the design process with technical reviewers and professional Miami-Dade Community College staff from Homeland Security's office in Indianapolis,Indiana. Cruise Terminal 6, Port Canaveral,FL. Providing project management for the design-build of a state-of-the-art, 105,000-SF passenger cruise terminal.The two-story facility is designed to meet the comfort needs of passengers,is fully handicapped accessible and conforms to the technical and operational requirements of mega cruise ships--the largest cruise ships in the industry that hold plefeSSenal 5,000 passengers.Special attention is being given to passenger needs in an effort to enhance the aCSOCAMONS overall cruise experience. For example, passengers approaching the terminal will be able to see American Academy of Project cruise-related information on large LED display screens that are being incorporated into the building Management facade.Passenger drop-off areas will have wide canopies to provide shelter from the sun and rain. The tall curtain wall in the lobby area will provide passengers with views of cruise ships,as well as U.S.Army Engineers Association bring natural light into the space. Disaster Contractor Network- Florida City of Savannah Cruise ship Study—Part II;City of Savannah,GA. Project Manager respon- sible for coordinating a diverse and geographically dispersed team of professional consultants comprised of planners,architects,civil and coastal engineers,environmentalists and archeologists. The geographic diversity of the team required extensive use of web-based work spaces, digital teaming facilities and cloud computing and data sharing I storage facilities. Project Management responsibilities for this task required monitoring and compiling all data developed by the team during the course of assessment and analysis of three(3)sites in the Savannah River as potential sites for III A a modern,state-of-the-art cruise terminal facility and support infrastructure at the City of Savannah IN historic riverfront district.Within the scope of the Part II study,the scope of professional services for am the team of professional consultants consisted of environmental impacts assessments,evaluation a r C h I t e C t S of navigational challenges and compatibility with the Georgia Ports Authority vessel operations requirements on the Savannah River. RFQ 2014-346-YG City of Miami Beach 46 46 lose Jorgefevnandez NM DeputyP!oieclManagee specifications Page 2 of 2 South Florida Proton Center at University of Miami Life Science and Technology Park,Miami,FL. Served as Senior Project Manager for the$85 million South Florida Treatment Center to be located at the UM Life Science and Technology Park.Collaborated and worked day-to-day with the development team. Guaynabo City Hospital, Municipio Autonomo de Guaynabo, Puerto Rico. Served as Senior Project Manager for a$64 million pioneering public-private partnership that will result in Puerto Rico's first all-private room hospital consisting of 94 beds,cardiovascular suite,birthing center,pharmacy and emergency room facilities among other services. James Archer Smith 1 Homestead Hospital Facility Assessment Report,Miami,FL.The project for the Miami-Dade County Public Schools involved the assessment of an existing120-bed hospital facility being considered a potential site for a magnet school nursing program.Served as Senior Project Man- ager leading the team of architects,engineers and trades technicians during the course of a week-long, � � top down evaluation of the existing hospital physical plant that included full assessment of MEP and Master Project Manager(MFM) Life Safety Systems,emergency exit and ADA compliance,evaluation of structural floor loads as well Certification as assessment of exterior window wall envelope for moisture penetration and hurricane wind loading capabilities as well as managing and overseeing a roofing system assessment. FEMA Incident Command System Certification ICS 100,ICS 200,ICS Port of Bridgetown, Barbados. Serving as Project Manager for the master planning of 2 different 700,ICS 800,IS-100.1-IC options of 2 cruise terminal locations along the coastline.The"conforming plan"utilizes an existing warehouse for retrofit and the"non-conforming plan"is a new building to be built with land reclamation. Candidate-LEED AP Both areas were studied for pedestrian handling within a confined area. Pelican Harbor Marina,Miami,FL.Project Manager responsible for overseeing contract close-out for the new,two-story dock-master building offering offices,a multipurpose room,restrooms,and a laundry caesium facility for boaters renting slips in its marina.The 3,000 square-foot structure boasting Art Deco Revival University of Miami style is located on a small key between Miami's mainland and Miami Beach. School of Architecture Miami-Dade Community College !MIMOSA?! assoctsdons American Academy of Project Management U.S.Army Engineers Association Disaster Contractor Network- Florida 1 A I architects RFQ 2014-346-YG City of Miami Beach 47 47 NOM limpet BA SeniO/A/cbitect experience Robert Draper, a highly experienced design professional and registered architect, has had a long (13-year) career at BEA architects, Inc., with a wide spectrum of projects on his resume. One of his specialty areas is marine, cargo and transportation facilities. Nevertheless, he has been involved in a myriad of projects at almost every level. Parking Facility,Port Canaveral Cruise Terminal 1 A 1,000-space parking garage and Intermodal Center that serves a state-of-the-art 190,000 SF passenger cruise terminal facility, as well as a 1,400-foot-long berth facility.A design effort to enhance the overall passenger experience locates both the Intermodal Center and Passenger Drop-off areas • at the ground level of the parking garage,thus providing shade and shelter from the sun and drenching summer rains while providing the shortest walking distance to the cruise /eg►f till terminal complex.The terminal complex itself provides a landscaped public plaza, ac- Reg istered Architect: cented by a tensile sail structure for shade purposes,that connects the cruise terminal FloridaAR96257 complex to nearby dining, shopping and entertainment options available to both cruise passengers as well as to crew members.The passenger waiting area has been located tneeg®n at the second floor of the terminal and is provided with a 200-foot-long north-facing glazed Bachelor of Architecture wall that provides panoramic views of Port Everglades. Florida Atlantic University 2004 Cargo Area Gate Complex,Port of Miami,FL. Design-build of a new cargo gate corn- , Bachelor of Architectural Design plex, including support infrastructure, for over 120 acres of land. The project includes wireless communications and video surveillance for the entire 120-acre terminal facility.F rich International Univers ity 2002 The project increases the Terminal Operating Company's number of daily gate moves from a maximum of 1100 to 1800. The project includes a 16-lane high-tech gatehouse allowing all transactions to occur at this remote facility. In addition,four of the 16 lanes 9 Y are designed to be reversible, allowing POMTOC the flexibility to rapidly accommodate peak traffic flows. One hundred-foot-high radio antenna poles are located throughout the 120 acres,transferring pickup and delivery information to the top-loader operators. Port Everglades Cargo Terminal,Fort Lauderdale,FL. Mr.Draper is involved with the design and construction document phases, construction administration, permitting and bidding for a 40-acre cargo facility yard,currently in Phase I. Phase I has involved installing a temporary office and two truck weighing scales. Once 12,000 linear feet of new duct bank for modern,computerized communications was installed,a permanent 2400-square foot trailer was brought in.Twenty-two thousand square feet of ramps and concrete pits for up to five weighing scales were constructed along with two security checkpoints for inbound and outbound cargo trucks. The system for checking inbound and outbound traffic using cameras and computerized relay meets new Dept. of Homeland Security measures. Two parking lots accommodating 100-vehicles have also been created. Maroone Nissan,Miami,FL. Mr. Draper worked in the construction documents phase for this$4 million,40,000 sf compound which consists of different facilities—a two-story, 12,000 sf showroom;and a 28,000 sf service center with a storage mezzanine—on two sites separated by a street. Architecturally,the buildings share a modern vocabulary of precast concrete and smooth metal panels consistent with Nissan's national standards. Maroone Nissan, Fort Lauderdale, FL. Mr. Draper provided construction documents for a remodeling of approximately 5000 sf of existing showroom and customer lounge, as well as recladding of façades and creation of a new entrance feature. The$600,000 project employs architectural precast concrete and smooth metal panels consistent with Nissan's national standards. architects RFQ 2014-346-YG City of Miami Beach 48 48 Alin!mom BA ProiectArehitect experience Mr.Zamora is a registered architect with over 14 years of experience,ranging from government &municipal public projects to commercial and large residential apartment projects.Graduating from Florida International University with his Master of Architecture degree, he has worked on a wide variety of projects for the likes of the Miami International Airport, PortMiami and Miami-Dade County Parks. Cape Liberty Cruise Terminal,Bayonne,New Jersey. Master Planning,Site Planning,Sche- matic Design for a new$45 million,106,000-Cruise Terminal and CBP facility,1,300 space-five level parking garage structure,on-grade parking lot and Ground Transportation Area/Intermodal facility. The Cruise Terminal and Parking Garage facilities are being designed to achieve LEED / Silver rating.The design of the Cruise Terminal and CBP areas conform to most recent Cruise Terminal Design Standards and CBP Minimum Physical Security Requirements as published by the Department of Homeland Security.The result is a strea mlin ed C BP facility ty t h at virtually eliminates redundancies inherent in previous terminals design. BEA is capitalizing on its pro- /e00mS fessional relationships and past experience leading and coordinated the design process with Registered Architect technical reviewers and professional staff from Homeland Security's office in Indianapolis,Indiana. Florida AR 94625 PortMiami Cruise Terminals F& G Remodeling, Miami, FL Architectural/Engineering and etsestles Construction Management services for miscellaneous upgrades and remodelings to PortMiami Florida International University Cruise Terminals F&G. Included exterior curtain wall waterproofing, new passenger bridge Paul Cejas School of Architecture doors,ADA and life safety assessment,interior columns cladding,circulation studies and a new Master of Architecture intermodal facility for passenger buses. Florida International University PortMiami Cruise Terminal J Remodeling,Miami,FL Fast-Track contract as prime consultants Paul Cejas School of Architecture Bachelor of Design to perform NE services for Miscellaneous Upgrades and Repairs to Port of Miami,Terminal J. in Architectural Studies Scope of work included remodeling all public restrooms,new exterior elevator,railings,shading system,steel column covers along with life safety study and roof assessment report. Most of Miami Dade College the renovations and upgrades incorporated in Cruise Terminal J implement sustainable systems Associate of Arts,Architecture and apply towards LEED certification. Metromover Bicentennial Park Station Rehabilitation,Miami,FL Design-Build project for the rehabilitation of the Metromover Bicentennial Park Station in Downtown Miami.This included the replacement of existing escalator,elevator,ceiling,light fixtures,people counters,and modifica- tions to the existing canopy along with other repairs.Work also included site improvements such as grading,paving,drainage,painting,lighting,and landscaping;all of which was coordinated with the design of the new Miami Art Museum.The primary mechanism for determining compliance with the program was USGBC's LEED Rating System, which was successfully implemented throughout the project. 140 West Flagler Building Systems&Code Compliance Evaluation,Miami,FL Construction Management Logistics,Scheduling,Life Safety Inspections of existing conditions and deficiencies, cost estimates of corrections and recommended upgrades.Existing elevators retrofitting and new exterior elevator study.Indigo Service Corporation helped Miami-Dade County to save$24 Million IMG Sony Open — Improvements to Crandon Park Tennis Stadium, Key Biscayne, FL. Master Plan for new construction,expansion and improvements to the existing Crandon Park Tennis Center facility. Major improvements include construction of three new tennis court Grand- stands,food and beverage hospitality suites and merchandising facilities. The scope of work also includes upgrades to existing on-site utilities and storm drainage system,installation of sports lighting at all three new Grandstands. The Master Plan requires a multi-phased development in close coordination with the Sony Open Tennis tournament seasons. Mr.Zamora worked on /1111 as I whose scope includes a 5,000 seat Grandstand,the NW Addition to the existing stadium as well as site and utility improvements and was responsible for the development of Schematic a r c h i t e c t s Design,Design Development,Construction Documents. RFQ 2014-346-YG City of Miami Beach 49 49 itr/afPt/cc Cost Estimating Scheduling experience Mr. Price is a project designer with BEA who has achieved the Academic Excellence Award 2009,from the College of Architecture&the Arts.He was also awarded the Florida International University Tau Sigma Delta Bronze Medal 2009-Tau Sigma Delta Honor Society of Architecture &Allied Arts 2008. Cargo Area Gate Complex,Port of Miami,Miami,FL. Design-build of a new cargo gate complex, including support infrastructure, for over 120 acres of land. The project includes wireless com- \ munications and video surveillance for the entire 120-acre terminal facility. The project increases the Port of Miami Terminal Operating Company's(POMTOC's)number of daily gate moves from a maximum of 1,100 to 1,800. The project includes a 16-lane high-tech gatehouse allowing all transactions to occur at this remote facility. In addition, four of the 16 lanes are designed to be reversible,allowing POMTOC the flexibility to rapidly accommodate peak traffic flows. One hun- dred-foot-high radio antenna poles are located throughout the 120 acres,transferring pickup and delivery information to the top-loader operators. etacalen Florida International University Cargo Yard Facilities,Port Everglades,FL. This project entailed full NE design-build including (FIU) structural engineering,drainage,lighting, security and communications features. BEA designed Paul Cejas School of Architecture entry gates, scales, fumigation areas, a maintenance facility, a container repair area, a USDA Master of Architecture(M.Arch) inspection area, administrative offices, and a cargo problem resolution area for a 40-acre cargo facility. Phases 1 & 2 involved installing a temporary facility and two truck weighing scales and University of Technology(Jamaica) wiring them to existing utility infrastructure so that the terminal could remain in operation during Caribbean School of Architecture construction. Once 12,000 linear feet of duct bank for modern, computerized communications Bachelor of Arts of Architectural were installed,a permanent 2,400-SF trailer was brought in. The entire yard is equipped for radio Studies[BRAS(lions)] frequency identification(RFI)and wireless frequency(WiFi). Twenty-two thousand square feet of p!elessieTha/ ramps and concrete pits for up to five weighing scales were constructed along with two security ada ® checkpoints for inbound and outbound cargo trucks. Phase 3 involves setting the foundation for IDPtArchitecture Licensor up to six rubber-tired gantry cranes,each valued at$2.5 million. in progress American Institute of Architecture SeaFreight Terminal Yard,Port Everglades,Fort Lauderdale,FL-Project Designer.Provided Students architectural design services for a Seafreight Agencies initiative. This is a design-build project Golden Key International whereby BEA currently provides terminal planning and IT communication design services, con- Honor Society Member struction administration and contractor services.Project responsibilities include,but are not limited Florida International University to,site planning and operational logistics,traffic pattern analysis,safety and security,port access Alumni and systems coordination.Storm water solutions were implemented to maintain high water quality in wash down area. Cruise Terminal No.6,Canaveral Port Authority,Port Canaveral,FL. Mr.Price was the BIM and CAD Production Manager for the design-build and state-of-the-art, 105,000-SF passenger cruise terminal. The two-story facility is designed to meet the comfort needs of passengers, is fully handicapped accessible and conforms to the technical and operational requirements of mega cruise ships--the largest cruise ships in the industry that hold 5,000 passengers. Special attention was being given to passenger needs in an effort to enhance the overall cruise experience.For example,passengers approaching the terminal will be able to see cruise-related information on large LED display screens that are being incorporated into the building facade. Passenger drop-off areas will have wide canopies to provide shelter from the sun and rain.The tall curtain wall in the lobby area will provide passengers with views of cruise ships,as well as bring natural light into the space. BVI Pier Expansion Project—British Virgin Islands,Tortola BEA is providing architectural and engineering services,with high participation by Mr.Price,for the highly complex expansion of an existing pier facility to accommodate large cruise vessels. Ala architects RFQ 2014-346-YG City of Miami Beach 50 50 Adtiafl!Wee COSIIS1imating,Scbeduiing Page 2 of 2 Cape Liberty Cruise Terminal,Bayonne,New Jersey. Mr.Price provided CAD and BIM support to the Master Planning,Site Planning,Schematic Design for Royal Caribbean Cruise Line's new$45 million, 106,000-Cruise Terminal and CBP facility, 1,300 space- five level parking garage structure,on-grade parking lot and Ground Transportation Area I Intermodal facility. The Cruise Terminal and Parking Garage facilities are being designed to achieve LEED Silver rating.The design of the Cruise Terminal and CBP areas conform to most recent Cruise Terminal Design Standards and CBP Minimum Physical Security Requirements as published by the Department of Homeland Security.The result is a streamlined CBP facility that virtually eliminates redundancies inherent in previous terminals design. BEA is capitalizing on its professional relationships and past experience leading / and coordinated the design process with technical reviewers and professional staff from Homeland Security's office in Indianapolis,Indiana. Ransom Everglades Aquatic Center,Coconut Grove,FL- Project Designer. Provided eittitiell CADD services in the elaboration of elevations and plans for a $7 million Aquatic Center Florida International University Complex that contains bleachers for 1,000 spectators, lockers, offices and other support (FIU) spaces. BEA provided complete NE services for this aquatic center in a sensitive and his- Paul Cejas School of Architecture Master of Architecture(M.Arch) torical environment.The building has an above ground competition-sized pool,training pool, arena,gymnasium,offices,ancillary facilities and parking areas.A beautified walkway links University of Technology(Jamaica) the new sports facilities to the existing gymnasium and football field to unify the school's sports Caribbean School of Architecture complex. BEA conducted a program and budget verification,zoning and code analysis and Bachelor of Arts of Architectural design concept for the new facility. Studies[BAAS(lions)] Renovations Bandshell Park Facilities, Miami Beach, FL- Project Manager. Provided pi®less/eilaf sensitive restoration and rehabilitation services to the City of Miami Beach's 1961 Norman association M.Giller Bandshell Theater.Restoration and facility upgrades were required for this outdoor !DP/Architecture Licensur performance venue's historic Miami-Modem Architecture to handle more varied performances. in progress The improvements includes structural repairs,electrical systems upgrades,ADA improvements American Institute of Architecture Students to backstage areas and rest rooms,increasing acoustical performance,enhanced sound and Golden Key International lighting systems,improving functionality of the loading dock and to enhance the overall user Honor Society Member experience for visitors to the theater. Florida International University Alumni Pelican Harbor Marina Dockmaster Facility,Miami-Dade County,FL-Project Manager. Provided complete architectural and engineering services for a new, two-story dockmaster building offering offices, a multipurpose room, restrooms, and a laundry facility for boaters renting slips in its marina. The 3,000-SF structure boasting Art Deco Revival style is located on a small key between Miami's mainland and Miami Beach. Site improvements include replacing light poles and all new landscaping. Allilk architects RFQ 2014-346-YG City of Miami Beach 51 S 1 Rica Tapp Wine interioiDesignei experience Ms. Topp brings thirty-two years of interior design experience on a variety of pri- vate,corporate,hospitality and transportation projects,comprising space planning, *A specifications, finishes, custom millwork, furniture design and furniture selection. Her recent and current projects include Port Canaveral and an ongoing project at the Miami Airport. The designer's sensitive approach to transitional spaces will serve the Contract well,not least in collaborative work with City and County Cultural Divisions in identifying and selecting appropriate public artworks to enliven and give spaces a distinctive and meaningful identity. Cruise Terminal 1,Port Canaveral, FL.An exceptional interior concept for a high-traf- fic area has resulted in a well-functioning space with a recognizable maritime theme. edueatiti The interior design, materials selection and space planning evokes a beach and Bachelor of Science, maritime environment,relying on reflective,gently curving,and knotted textures and Interior Design surfaces that evoke respectively the water,the sand,and driftwood or nautical rigging. Florida International University Bachelor of Miami Airport, Miami, FL. Ms.Topp is currently providing long-term design and project management solutions covering all project stages from design concept up Architectural Studies to full project management and closeout on a range of applications, from public University of Miami, 1980 spaces to complete offices for multiple end users,space planning,preparing floor plans,and coordinating furniture,finishes,and drapery selections.The design and professonaiafliiiMons construction are taking place while operations continue in the hotel and airport. Adjunct Professor Certificate of Interior Design Luxury Residential Project Miami, FL. For a 13,000-sf Ponce-area residence, Space Planning Ms.Topp performed spaceplanning,interior architecture,furniture design,custom Materials and Specifications, built-ins, eleven custom designed bathroom including custom freestanding cab- University of Miami inets, mirror designs, decorative lighting selections, furniture selections, flooring design and flooring selections. re A ID Ala architects RFQ 2014-346-YG City of Miami Beach 52 52 HeidilHolinguez CAD and BIM Swart K expeience Heidi Rodriguez provides CAD and BIM support to BEA team of architect and design- ers. She is a highly qualified digital modeling and visualization designer with many ' �; years of experience usin g Revit Buildin g Information System (BIM), Rhinoceros 3d + V Ray, Illustrator, Photoshop, SketchUp and AutoCAD throughout a wide spectrum of project types. -1 Port Canaveral Cruise Terminal 1 Responsible for developing Revit BIM,Rhinoceros 3d+V Ray, Illustrator, Photoshop, SketchUp illustration support for fast paced Design /Build cruise terminal project. Coordinated extraction of CAD 2D files from Revit BIM models for use as base drawings by the architects, structural and MEP engineers. A 1,000-space parking garage and Intermodal Center serves a state-of-the-art 190,000 edutuon SF passenger cruise terminal facility, as well as a 1,400-foot-long berth facility.A de- Bachelor of Science, sign effort to enhance the overall passenger experience locates both the Intermodal Architecture Center and Passenger Drop-off areas at the ground level of the parking garage, thus University of Florida 2010 providing shade and shelter from the sun and drenching summer rains while providing AA,Architecture the shortest walking distance to the cruise terminal complex.The terminal complex Miami-Dade College,2008 itself provides a landscaped public plaza,accented by a tensile sail structure for shade purposes, that connects the cruise terminal complex to nearby dining, shopping and imiessielmfaifillagolist entertainment options available to both cruise passengers as well as to crew members. NCARB-IDP The passenger waiting area has been located at the second floor of the terminal and is provided with a 200-foot-long north-facing glazed wall that provides panoramic views muds of Port Everglades. Luminaire Award Environmental Technology 2 Expansion and Renovation to Cruise Terminal No.2 Building, Port of Galveston, University of Florida,2009 Texas Responsible for developing Revit BIM, Rhinoceros 3d+V Ray, Illustrator, Pho- toshop, SketchUp illustration support for fast paced Design / Build project to expand rchitectural Student of the Year and renovate the existing Cruise Terminal 2 facility. Coordinated extraction of CAD Miami Dade College 2D files from Revit BIM models for use as base drawings by the architects, structural Kendall Campus,2008 and MEP engineers. Project is a Design I Build fast track expansion of an existing 90,000-square-foot terminal by adding 60,000 square feet on two stories - 30,000 square feet on each floor.The facility will accommodate ships carrying more than 4,000 passengers. Plans also include expanding areas for passenger screening, baggage handling and customs enforcement. Port of Miami Master Plan Study, Port of Miami, Fl.BEA has been retained by Port of Miami to conduct an assessment of existing cruise terminal and docking facilities as well as parking and other ancillary services and make recommendations regarding potential cruise terminal expansion opportunities. Responsible for developing Revit BIM, Rhinoceros 3d + V Ray, Illustrator, Photoshop, SketchUp illustration support to the architects and planners working on the report. BVI Pier Expansion Project—British Virgin Islands,Tortola BEA is providing architect and engineering services for the highly complex expansion of an existing pier facility to accommodate large cruise vessels. Ms. Rodriguez is providing Revit BIM support to the architect and engineer team by modeling structural upgrades new foundation Asystems for the pier. Once 3D BIM models are reviewed and approved,AutoCAD 2D ami drawing files are extracted from the 3D BIM models and are shared with A/E design team members. architects RFQ 2014-346-YG City of Miami Beach 53 53 Diego Martinez CAD and BIM Support experience Diego Martinez provides CAD and BIM support and construction documentation on a variety of BEA architects, Inc's maritime, parking garage, and sporting facility projects. He holds an M.Arch and a bachelor of design in architectural studies from Florida International University, and is an AIAAssociate Member. Parking Facility, Port Canaveral Cruise Terminal 1 A 1,000-space parking garage and ( fti4 'i Intermodal Center that serves a state-of-the-art 190000 SF passenger cruise terminal facility...e � sx as well as a 1,400-foot-long berth facility.A design effort to enhance the overall passenger Vita- h `� experience locates both the Intermodal Center and Passenger Drop-off areas at the ground s !' level of the parking garage, thus providing shade and shelter from the sun and drenching summer rains while providing the shortest walking distance to the cruise terminal complex. education The terminal complex itself provides a landscaped public plaza, accented by a tensile sail Master of Architecture structure for shade purposes, that connects the cruise terminal complex to nearby dining, Florida International University shopping and entertainment options available to both cruise passengers as well as to crew 2012 The passenger r members. Th waiting area has been located at the second floor of the terminal ge t g Beachelor of Design in and is provided with a 200-foot-long north-facing glazed wall that provides panoramic views Architectural Studies of Port Everglades. Florida International University 2010 Expansion and Renovation to Cruise Terminal No.2 Building,Port of Galveston,Texas orefessionalaffillagoos Under supervision of a Sr.Architect,responsible for generating Schematic Design using Revit AIAAssociate BIM for a Design I Build fast track expansion of an existing 90,000-square-foot terminal by Member,Habitat for Humanity adding 60,000 square feet on two stories-30,000 square feet on each ftoor.The facility will accommodate ships carrying more than 4,000 passengers. Plans also include expanding areas for passenger screening, baggage handling and customs enforcement. Port of Miami Cruise Terminal F &G Renovations Junior Architect Responsible for con- struction administration, construction estimating, reviewing shop Drawings, RFI review and coordination with all disciplines. Specific duties also included drawing waterproofing details and developing specifications for corrosion resistant finishes and installation methodology. IMG Improvements to Crandon Park Tennis Center Key Biscayne,FL CAD & Revit BIM support. Under supervision of a Sr.Architect, responsible for generating Construction Documents using Revit BIM and 2D CAD for new 6,000 seat Grandstand stadium and 4,000 SF two story addition to existing tennis stadium. Responsibilities also included as- sisting with coordination of new infrastructure with the existing infrastructure and coordination of Structural, MEP, Civil and Landscape Architecture disciplines. MIR architects RFQ 2014-346-YG City of Miami Beach 54 54 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT 12.Name Bruno-Elias Ramos,AIA,GC,LEED AP 13.Role in this contract Principal-in-Charge,Project Manager 14. Years Experience Total I 20 With Firm 1 13 1 15. Firm Name and Location BETA Architects,Inc., Miami,FL .1 16. Education(Degree and Specialization) 17. Current Professional Registration(State and Discipline) Master of Architecture University of Florida 1985 Registered Architect,AR 0012160 General Contractor,Florida CG- Bachelor of Design University of Florida 1982 9 C033989 NCARB Certification No.53,136 LEED Accredited Professional SAVE International 40456 18. Other Professional Qualifications(Publications,Organizations, Training,Awards,etc.) Mr. Ramos founded BEA in 2000 and has taken it to the top ten in vdume of work for the region. His twenty years of experience gives him the dversified background and leadership expertise which assures uncompromising professional service. Mr. Ramos' creations emphasize contextual design respecting civic vision and identity, and service to employees, management and visitors. His work has extended to community centers,city halls,passenger terminals,park accommodations,fitness centers,schods and resort island master plans. 19.Relevant Projects Title and Location(City&State)*Year Completed(Eng./Const.)*Role*Brief Description(Scope,Size,Cost,etc.) Performed with current firm el City of Miami Gardens Architectural&Engineering Services,Miami Gardens,FL.Professional Services—2014 a. A total of eight parks in the City of Miami Gardens were upgraded.The parks include Andover,Brentwood,Buccaneer,Cloverleaf, North Dade Optimist Park,Lake Lucerne,Vista Verde,and Norwood Park&Pool. Covering a total of 40 acres,master plans for each park were prepared. Improvements included designs for clubhouses,infrastructure,parking lots,athletic fields,landscaping and lighting. Title and Location(City&State)*Year Completed(Eng./Const.)*Role*Brief Description(Scope,Size,Cast,etc.) Performed with current firm Ransom Everglades Aquatic Center,Coconut Grove,FL.Professional Services—2011 A$7 million Aquatic Center Complex that contains bleachers for 1,000 spectators,lockers,offices and other support spaces.BEA provided complete NE b. services for this aquatic center in a sensitive and historical environment.The building has an above ground competition-sized pool,training pool,arena, gymnasium,offices,ancillary facilities and parking areas.A beautified walkway links the new sports facilities to the existing gymnasium and football field to unify the school's sports complex.BEA conducted a program and budget verification,zoning and code analysis and design concept for the new facility. Title and Location(City&State)•Year Completed(Eng./Const.)•Role*Brief Description(Scope,Size,Cost,etc.) j Performed with current firm El IMG —Improvements to Crandon Park Tennis Center,Key Biscayne,FL.—Phase 1 pending notice to proceed based on 2015 Miami c. Tennis season.Master Plan for new construction, expansion and improvements to the existing Crandon Park Tennis Center facility. The scope of work indudes upgrades to existing on-site utilities and storm drainage system, installation of sports lighting at all three new Grandstands. The Master Plan requires a multi-phased development in dose coordination-with the Sony Open Tennis tournament seasons. Major improvements include construction of three new tennis court Grandstands,food and beverage hospitality suites Title and Location(City&State)•Year Completed(Eng./Const.)*Role*Brief Description(Scope,Size,Cost,etc.) I Performed with current firm El Port Canaveral-Cruise Terminal 6 and parking garage,Cape Canaveral,FL.-2012 Mr.Ramos provided architecture for design-build of a 105,000-SF two-story cruise terminal facility and 750-space parking garage,to accommodate passengers for new mega-cruise ships of 5,000 passengers.The structure,which is fully handicapped accessible,was built to respond to environmental specificities,with extended overhangs in drop-off areas to protect from drenching rains and intense sunlight,and HVAC chiller plants,controls and energy management d. systems were designed to provide desired comfort levels of multiple occupant load and environmental requirements.Parking facility indudes ground floor retail and concession spaces for tourists and Internet cafe and related facilities for cruise ship crews. Total Project Cost: $25.6M;Term:1 year 2 months Title and Location(City&State)*Year Completed(Eng./Const.)•Role*Brief Description(Scope,Size,Cost,etc.) j Performed with current firm LE Renovations,Bandshell Park facilities,Miami Beach,FL-2011 BEA was contracted to provide sensitive restoration and rehabilitation services to the City of Miami Beach's 1961 Norman M.Giller Bandshell Theater.Restoration and facility upgrades were required for this outdoor performance venue's historic Miami-Modem Architecture to handle more varied performances.The improvements includes structural repairs,electrical systems upgrades,ADA improvements to backstage areas and restrooms,increasing acoustical performance,enhanced sound and lighting systems,inproving functionality of the loading dock and to enhance the overall user experience for visitors to the theater. AUTHORIZED FOR LOCAL REPRODUCTION A STANDARD FORM 330 (62004) PAGE E-1 RI RFQ 2014-346-YG City of Miami Beach 55 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT 12. Name John Colao,AIA,,GC 113. Role in this contract QA,QC 14.Years Experience Total 25 With Firm 13 15. Firm Name and Location BEA Architects,Inc.,Miami,FL 16. Education(Degree and Specialization) 17. Current Professional Registration(State and Discipline) Bachelor of Architecture with Honors University of Miami,1972 i Registered Architect: Ronda,AR 0007260 General Contractor: Florida,CG-C016746 Real Estate License: Florida,SL 0348243 18. Other Professional Qualifications(Publications,Organizations,Training,Awards,etc.) Mr.Colao has twenty-five years of architectural experience,ranging from design to onsite construction management,and is an expert in code requirements and coordinating a variety of engineering disciplines.He manages large scale public and private sector projects invdving parks, retail facilities,cruise terminals and office buildings. 19. Relevant Projects Title and Location(City&State)*Year Completed(Eng./Const.)*Role*Brief Description(Scope,Sae,Cost,etc.) I Performed with current firm a Pelican Harbor,Miami Beach,FL Professional Services—2009 This seabird sanctuary was founded in the 1970's. BEA designed the north side of the marina property to include a 3000=/-s.f.,2 story dock master building,new landscaping and irrigation,new parking lot lighting and addtional ADA and baby carriage parking. Title and Location(City&State)*Year Completed(Eng./Const.)*Role*Brief Description(Scope,Sae,Cast,etc.) ',Performed with Current firm l8 City of Miami Gardens Architectural&Engineering Services,Miami Gardens,FL.Professional Services— On-Going b. A total of eight parks in the City of Miami Gardens were upgraded. The parks include Andover, Brentwood, Buccaneer, Cloverleaf, North Dade Optimist Park,Lake Lucerne,Vista Verde,and Norwood Park&Pool. Covering a total of 40 acres,master plans for each park were prepared.Improvements induded designs for dubhouses,infrastructure,parking lots,athletic fields,landscaping and lighting. Title and Location(City&State)*Year Completed(Eng./Const.)*Role*Brief Description(Scope Sae,Cost,etc.) I Performed with current firm El City of North Miami Architectural&Engineering Services,North Miami,FL.Professional Services—2005 BEA planned and designed a remodel of Ben Franklin Park. Existing baseball fields were removed to make way for two new soccer fields. The new fields comply with international FIFA standards for full size fields. In addition to site work(irrigation,drainage and grading),field c. lighting was added and bleachers relocated.In 2002 and 2003,BEA provided consulting services concerning the premature deterioration of some of the City of North Miami's facilities. BEA led a team,including façade specialists,in an analysis of the failure of certain materials within the building envelope. Original construction documents were compared with shop drawings and with actual condtions to determine where the problems originated. Samples of failed materials and extensive photography were gathered in a forensic effort to attribute cause and effect. Finally,a phased remedial action plan was completed. Title and Location(City&State)•Year Completed(Eng./Const.)•Role«Brief Description(Scope,Size,Cost,etc.) Performed with current firm 18 Miami-Dade County Architectural&Engineering Services,Miami-Dade County,FL.Professional Services—2008 As part of a Professional Services Agreement contract that BEA won from Miami-Dade County Park&Recreation Department, BEA was assigned to substantial specific projects at Bird Lakes Park, Eureka Villas Park, North Trail Park and Ives Estate Park. Complete NE services were provided for 3,000-SF,one-story recreation buildings for Bird Lakes and Eureka Villas Parks,including kitchen facilities,snack bars,restrooms,meeting rooms,and mechanical and storage areas in each. Additionally,Bird Lakes Park required an 800-SF covered open d- area while a lighted parking lot was designed and constructed for Eureka.Villas Park. Recreational facilities were also designed and constructed for Ives Estate Park and North Trail Park at 3,000 SF and 4,450 SF, respectively. These facilities included meeting rooms, offices,multipurpose rooms,arts-and-craft rooms,restrooms,snack bars,kitchens,and storage spaces for sports equipment and scooters. Ives Estate Park additionally required a lighted parking lot;two lighted,irrigated baseball fields;and an irrigated soccer field. Kitchen and stove additions were also assigned for Clinda Park and Soar Park,utility and storage buildings were designed and constructed for Naranja Park and Colonial Park,while dressing rooms and restrooms for an adjacent pool at Bannerman Park were remodeled and upgraded to ADA standards. Title and Location(City&State)«Year Completed(Eng./Const.)*Role*Brief Description(Scope,Sae,Cost,etc.) Performed with current firm rgi City Hall Façade Renovation,Miami Beach,FL Professional Services—2008 e Study to evaluate decaying façade for structural integrity at the City of Miami Beach's Old City Hall. BEA's engineering team rebuilt structural drawings based on limited information cdlected from photographs of partial drawings from the last rehabilitation,as well as from photos and measurements taken during a site visit.Designed,developed specifications,and oversaw the renovation of this historic building's façade and its structural and concrete repair. AUTHORIZED FOR LOCAL REPRODUCTION A STANDARD FORM 330 (6/2004) PAGE E-1 RFQ 2014-346-YG City of Miami Beach 56 E RESUMES OF KEY PERSONNEL PROPOSED FOO THIS CONTRACT (CoropWr,u or Sectihn 6"foe eoch Jwy ifw3on) AIVOINIONIMOr G r ld.YEARS,ExPCRISIICE a.TOTAL b.WIN CIARffr4T Attm ROBERT DRAPER,RA Senior Archibect 13 7 15.71BM MAMIE MID LOCATION ICA/Odd EggiOl BEA Architees„In.Lnii.Ronda 10 OvICA 110N in4Mitil.govolPrem4.4.4 he,m4 1;' c',Urtrtirit POPIEZVONAt h CcAtrrrgArt0,1 rot r0 otleti 040Propill S.iatiCh,FAD,2004 j Fttrida Registered Architect AR 93257 Bachelor of Arctibactural Design,F1LI,2002 11 OTHER PROFIZ;MANAL COAL IMAM:NS rPaAtilkwalett OorinztKortf,TN,tilingt fitasTes4 04% 19.RELEVANT PROJEC7S 11)mil,4440 IAXAricti !at,gmc Sstal a)IVA itOmIN1,41TIO PROFESS-1010k SERVICES 41.f.tookiwig Piing PortEanavera Cmise Terminal 1 00 tista u CIRCA OngOira3 +.11) a. BRIEF DESCRIPTION Of eircepo,dzst cork cilaj MO SPEC SC ROLE EICIISC14 IT MOGI paftelei fl fmrtri flm A 1A30-space parking wage and Interrnocla Carter that serves a sUtte-of-the-art 190,000 SF passervger cruise terminal iaci&y,as well as a 1,4013-foot-long berth facility.The terminal=ilex belt ormides a landscaped'MAC plEca„accented.try a ferule sail Sure ior shade purposes,that connects She cruise*mina]complex to nearby dining,shopping and entertainment options anitatie Ma bra cruise passengers aS will as to crew members. Trftl AND LOCATKAA rat7 no Slim 4Z YEAR COMPUTED P ROFMACIAPA. RVICES CONSTRUCTION Of applitak44 Cargo Area Gale Complex,Port of'fermi,FL 420 a RI EF OUCR.IPTION 4ffifard.cokoak Wm bolt*rc. AftC1 SPECIFIC ROLE 2 check rf project Fe...famed'mgt,current firm Design-lxiitd of a new cargo gate corapex,includMig support infrastructure, roveri 20 acres of land_ The project includm wireless corm unicakrs arml vireo srveilance for the one 120-acre terminal facilky. The project includes a 15-lane high-tech gakihouse Mowing all transactions to occur at this remote fealty. to WIZ AND LOCATION tC Arlo P.414,4 42)YEAR COMPLETED PROFESSIONAL SI.A.FrviCSS cr Port aerlares Cargo Terminal,Fort Latcendate,FL. GONSTAUCTION 0- onariN Pi) BRIEF DESORPTION 4Bektf&coot.igiNt obri.wrao AlltD SPECC ROLE rf protect pertained mitt current*in Mr.Draw is involved wien the design arviconstruclidn document phases,construction administration,pen:rifting and bidring fora 03-acre cargo facility yard.Phase I has imbed it:stalling a timperary ate and two truck weighing scales_ Thenty-tworcusand square feet of ramps and core*ph for up to fne weighir4 scales were congructed along wilh two securly otteckfoinM for inbound and outbound cargo trucks. II)TITLE/AND LOCATION larty Slarol 42)YEAR COMPLETED PROFESSIONAL MFIVIDES 0ONVORUCTION 410 amigoO Marna Nissan,Wank FL a) d., RIFF omiiipTIQN 04(01'446p*.spa,04,fro 4fici SitIPC ROLE Eelletli if orled performoxl with tumant Don Mr.Draper WCORCI in the congitiction Moments phase for this tt niillean.lame si compound Wier' t consists I:filament faciitties—a tami-spory, 12,000 sf showroom;and a28,000 sf service center with a storage rnezzenne—cn two sites separated by a street_Arctitecturally,re Wettings share a modern vocanutary of precast concrete and smooth metal panels consistent with Nissan's national standards 11)TITLE AND LOCATION 1Colv awl Slaral TEAR Oteckf TEL) PRCIFESMNAC WtV1014 CPOz Mamma Nissan,Fart Lattdesilale,FL OMTRUCTIOu itTarOir) O1,%- P r ION ewe(dATAtt Fgd:gvAtrt 4#0 4PCC11C f4OLI EC2lecii if prOlett perfontugl wall:axed ruin Mr.Dra - promided construction docurnerft fora rernixteling of approximately ECHO sf of existing stunting:int and customer rump,as well as _ of W:Wes and creaMon of anew entrance feature. The ideaD00 project&Volts anotitecharal precast concrete and smooth metal panels consistent with*sans national standards. STANIWID FORM 330 i&iv PAGE 2 b 111 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (rompfete one S.Ktion E for each key oarzori.) 12_rAmE 1t'RCLE N THIS CONTRACT 14:YEARS EXPERIENCE 1.QT b.WITH CURRENT-FIRM Allan Zamora,RA, !Architect 14 2 15 FIRM NANE ANO LCC ATI ON 10.70*.yrd_ BA Arthitects,Inc. Miami, Florid 16 ECIJCA11C1,1 Niegt SPardA1,,I,ZATICAU 17.CI-J;;AENT ofrOFES'S IONA.REGISTIWION (S71474'AK;CISCIPtiVag) Florida Inter Universily Registered Architect,Florida-AR 94525 Paul CejaS School of Architecture Masters of Arcbitecture and Bachelor of Design in Architectural Studies 1 .oTHER FffoFesalottAt.01,1k1FrA.710145. "Nicalvul,Organizalknr,Ting,Award2,atc,J 15.RELEVANT PROJECTS 11:1-nri,e ANQ tiZCA.T1ON IC■Iy 4nd 14 p)YEAR,CCN1P1,t ibiJ PROFESSIONAL SERVICES CONSTRUCTION ity appicatila,1 RAG Improvements 10 Crandon Park Tennis Center Key Biscayne,FL 2014 17.4)roeF oF,scRip-ncti.i niaf aoap SEM,MO RIO 13/4D SPECIFIC ROLE Check project peAnted fit1/1 a, Design Architect, Design of 3 new Grandstand Stadiums,infrastructure and additions i renovations to existing Tennis Stadium. Responsible for design of new 6,000 seat Grandstand stadium,site planning,coordination of new infrastructure with the existing.infrastructure,program development,budget of probable ocLct,conceptual design-& coordiinalioo of Slructural, MEP,Civil and Landscape ArchitecAore disciplimel Construction Budget; s5o.oro 11)7111,g AM)1,=.4,T1ON Kay and SWRI a)'YEAR COMPLETED PROF'ESSIOnai.SERIACES CONSTRUCTION Itrappik.40:0) Pod Canaveol Cruise Terminal 1,Pon Canaveral,Florida 2013 2014 (.3) ER-EF Off$CRIFIlIQN Afar wircgt,slro,exis(,pit.)M4D Specwr,W,XE nehtpck project performed with turned firrh b.Design Architect for$..chematic and Design Development Phase. State-of-the-art190,000 SF passenger cruise terminal facility. The tm story cruise-terminal complex also includes a 1,000 space parking garage and Intermodal Center. The two story cruise terminal complex has been designed to handle the largest cruise ships currently sailing as well as the 8,000 passenger vessel class cunerdly in design. Cosi S511511.4 • 1nf TITLE ANI)LOCA.1101.1 ply ano vivo 12)YEAR COMPUTED Expansion and Renovation to Cruise Terminal No,2 Building PROFES5101tak SERVICES CONSTRUCTION Waco/caw Pori of Galveston,Texas 2014 17,31 ERIEF 0;75CRIFrI ON arffp&VrQ,oast Or jAND SPECIFC RCIE Check if ptojcpt ocrforipect with Mitell ffim 0, Design Architect for Design/Build fast track project. Expand the existing 90,000-square400t terminal by 60,000 square feet on two stories—30,000 square feet on each floor. The facikty will accommodate ships carrying rriore than 4,000 passengers and the expansion allows for seating for at least 2,000 passengers,Plans also include expanding areas for passenger screen ing.baggage.handling and ctiskOrnS enforcement CostSMOrtil (1)Tate AND 1,,=ALTION cry in Vax,) a)'YEAR coMPI-FTE) PROFESSI OWL SERVICES CONSTRUCTION Øc1nkJ Metrernaver Bicentennial Park Station Retiabilitation Miami,Florida 2011 1.3) F cg$CRIFT1ON st Pasl,Oic)AND SPECIFIC RCtE EIChteck IF project pellormed virlth tweed Airri 11 • - Digrii-Buikl project for the rehabilitation of the Metrornover Bioentertnia,Park Station in Downtown Miarri, The scope of work included the repacement of existing escalator and elevator systems,ceiling,lighting,people counter,ticket dispensers and site improvements. Designed to USBG LEED Sver TITLE AND 1,CCAT1QN(Cfly and 344,1?) 12)YEAR CCMPLETED 140 West Flagler Building Systems&Code Compliance Evaluation 'FscFESSIONA SERVICES CONSTRUCTION r pper..109) Miami,Florida 2010 2011 t:3) ERIEF DESCRIPTION paw'paw,$ira,cast,ntr.jAt4D SPECIFIC WAE EICImck ir ptojtct per6nrt6d. cUrtell 6rni e, Construction Management logistics,scheduling,Life Safety inspections of existing concirtions to identify deficiencies, develop cost estimates for corrections and recommend upgrades, STANDARD FORM 3,10i?ed.3rzon)PAGE 2 RFQ 2014-346-YG City of Miami Beach 585 E.Rierlifel ES OF KEY FERSOWEL PRC420SED,FM,THIS courstAcr f2-f,jarf.e 474F1,,k4r71 i---am!h :z,PAk ILA 13. f.t/Orad COFSWI".i.:47,k90 IM1WW Specifications - _ f f.'Fears Exptcper,ce TO W F a 15 BEA. Architects.,inc.,rAiarni,,EL F1Y44.1Wn ft74krgrwi,1-714 Pecietgi*"1 CYrline w44ic tut'F*94$71Pr it i14,Pi:c4pWri, Erf WA 9 NI via atpr F _nd dent:Cal raid 117;5 71 K7-5-97k I fiCiti-t r r.minTyt gitvgfet,f. 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Eiii:70*,FL 2112- i4*121o0ng ii1W,RfiriCETEXI 3(3+Vlty, krauf.''qp,4gktUan mizqtri br delft vFxri.:n4. k4,-Atif F VIA d daritio irtit_ifivOrhu:fur aripi:Orttitt FAA Geri kr;witio, ,m17,411 gl-it()rA rOz-2-47. 1,174!":4 thcis4 CIPIAlrop ty1 1; P"c * NA IJEF411g11;1-7,74 F44 ti‘ L.-cairm Yilar-Ccsvateof Coar*4*Rae*/kat-Mrscrtatto!!.1=pr,!1:re, iej Fijr—ideAt•A e-st icit Cosign Braid of Port Canaveral Cruise Terrrined P3T1 Zir.31(LrA,H 7J13-X:74 Ccrerzt Annul: a 7i_nrcgiliblel!b•- •-ipio,01_-_4 Ravi!ffril,74,,11rocas--7sd V4.2ii,11air3ir,171-Aftrp, p ULthatial abgat pd Dn 3*1 TL Nimire31 MEd Crier k3030.-cfr: 1 CPC,2D 1 ki kNri ritglicA!rf tri-,r5a tio.ifeT MI IN vtekvgc.i, Itlu:tar-A anc!..41:;-P erg fieWi ixus-imnlite -tt*t.f.,r-'emar CtiV. 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C.,113f,1 eftiiff fkile Dieruist,tfirzpiti wirj !DM-L:Zri Ir4trg &VI kr kipardcfl PrOect EHitih Iiir4n hinds;Poi Po:al-fa-2d Iii,71cicin Ai 14-cri 7prig Goatru:im Rada& 11nnInn. REAk:f.xi;sdrg ActiliAt*id ieNilt,P3 101 ilk, affs.,104 d-grarlif,4 -dal)afti Aim kit*k,lifixtoolai-Ra law k t S P A I t l i k r r111P W 1 3 1,A 5iPFAT t*,i r f r t i t w,.7,(1 rr irt n-0.1 4 3-f r i 17100 114;:it:i.,nFik km;br h OEM 0117.e:Li 61M=Ids TIT.reilfhiCo'j aid aLF-zivel,klifiQL1 ;NV otzwlud ftryn 1.te 71C6AS et"::Vert 5-K41-1 41,,n1Qtaczrv.,LOCAL 17.11:Maiii:TiNi A FORM DO &axle PACIE E.1 RFQ 2014-346-YG City of Miami Beach 611 E RESUMES OF KEY PERSON.NEL PR.O.RDSED FORTH'S CCVVTRACT (Com,btre.vrm Scenn E for 4'4,0 rarw,7 roitec L Pots'w r gOAC,70.47.7 T4 YEARS E•PER.ENCE iTA41- /15 W) CPhTFtW poego P.magirtv CAD and Plewi a/A4 sig.parr T.5_400.0 tvgVe Angi Attiove fry 41. ,tro;;kV 8E4 Architects ln.o. Miami, Ronda EOUCATAari ibkawr ANO-SFECifraMITY0P4 —- -— - j CUTREATFROFESSICP411L REatSTRAnCfa, (E.TATE-4ND CIPSCITPift, F.handa fritarnattnal tini'versify Paid Cejas School of Arcfitteclure Mrs of Archirector4a Eachetor of Design n Architectural Studies- 'le;apporet POorrs=4.1.Qwe.kric.Ancris ...FivoivtiafrOrspiitii4inx„Trfon'arig - - — A,mcvri* kftirnber Haifa/Sor Hiirrrao0 19_RELEVANT MIEC TS rate AND 1.00,1 nom ICS BFKI rEAR pmp_srea FROFESSIDIAX SERWES r-.704S1F.T.iC 7TON !If applRato.471 1MG imprPrverner4S b CrandOn Fail(Tennis Center Key BisCayne, FL 2014 A spittyro=mrpneow grw,40,17e, AM?SINiCAY: — MC:heck tfpn4y00 perirrfect With cuirlar/ CAO Plavit M support i."Kider svcervIsi'017 c14 Sr Amotect, moons:41'e !or ganfiatmg ConStruct?On C;CCIPT.ent$ usl'ng Revi BIM and 21)CAD for new 6,000 sea/Grandstand stadium and 4,000 SF two stoly acirdcn to existing tennis stadium. ,Responsibiities aim included assilireg with coordination cenew infrastruclure with the existing infra, stractwe and coordination&Structural, MEP,Civi)and Landspe Architecture discipines Constrex.lidn Budget: $50.OM t! tru AV) OCA riatei ic4'y og•g,PtOes, crEaid FGAW,LE .r,P.PraC-FEaRMICCe-_rTaCtilaC47:17.7411Cf77C:Rai Port CatIOVCYa1 Ctw rtYnryzo, I,Poe,Carravefiat ritliAva 2013 fur: af4 rtc.kv 'ip,rje-f-pf -esi4-w- ,r,..y.14-at CAD&Revd BJM support. Under supervision of a Sr.Architect, responsible far Schematic&Design 1.3evelopmnt Phase drawings for a 190,000 SF passenger cruise ferimnai facility Lsing Revit BIM. The new terminal complex inctudes a 1000 space parldirrg gerage and/rater-modal Center The two story cruise to-nrinat comp/ex has:teen designed to handle the largest cruise ships currerrfly sailing as welt as the 6.000 pas-senger vessel class currently in design. Cost:..550.5V ..„ „ r(( Mir)Lc)CA liGNY fay aim)V ') a MEM owtclit? 6.tpansion-,ard Rerwzvaparl o Cru(se Tembnai'MO 2 Bolding -• "T't 1•:fipp.4t.Huoi PCCI Gdolite,S101), rekftS- 2014 cr4:00:4,11171.WiFt:IF,L7-011,,W.., C40 kdvitalM3 AtChgatt, tOSPOel$44*frg.if,i o Sctiornatic Cos15;th us:iv Peva etilif for a=Ce$09ft i$(10 faSir riat°;*611;411151M Of an ex,';Fecirxj 90 ei0r:j-squam..-fool leminar by addng 60,0,00 square feet.an two stories—30,000 SqUare feet Cr?each floor. Th aciiy vvilf act.ortmodate s-1.4s sanying mote Than 4,000 pa=fver,s. Prar)s EliSO irleagti&69i-wirrtfino areas tot.0-iisso-tigrot s•artlion-ov.baexpoe handl-#:0,7 and c,--ustdrrts enfdrcenmmt. Cost.S .0M ILL A.V Kite al„tw tz,YEAR TEO zierwiL- -1;17,71kriirvi;pciv progplirabray Crand eay CatIon.Spa Reilovat(on 20f a . e leowe*r-s*irg.,0:44 • _ NSA #1,0"4 Afrt, 4-TATik41 dokumor AmMect PosponsiVo kr ,baco 9onerolio9 cor,sraacr; docartzi,M4, coarcinvIvri (.1 MP Sfrwivrof and Civil engineering disciplines. 0.1)TITLE A.42:1 Lac Anon leo ato kura) 12)%SO fek0,4.00 7.,P,C0C.P4S1(0,A,A1.1.5EPlieCES C.`CAVSrirox.novemvpkaitwg PorofMiamiCruse Terminal F&G Renovations 2012 ,101 ERJEF OESCRIPITOU ifirfer xwe. coid erz.)AND-SPE CIRC ROLE D Cc S praprt partarrfiki tarial &IV 1.4010074rChitea Pc trCOOSTAJOic.4 af,frnirosolo4rk,constructor)esornatfig,rcewig str.,./p Drawings.,iP I roviow and coordination vwffT 431144%v/olds. Spot6tic dutts-cOso inck,frdad vialorprom derat!s cod devetkotnv PaSiVant NILS hard iristat4aWn trieth-Vialogy sr4e.,c,ARD. FORM .trzfro2,1 PAGE 2 1.9 RFQ 2014-346-YG City of Miami Beach 62 111 iinancia/Capacity 11123 s A architects al RFQ 2014-346-YG City of Miami Beach 63 lib J architects City of Miami Beach Department of Procurement Alex Denis,Director 1700 Convention Center Drive Miami Beach,FL 33139 RE: RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an'As-Needed"Basis Financial Capacity: This is to certify that a Dun and Bradstreet SQR(Supplier Qualification Report)was submitted to yusbelgonzalez arniamibeachfl.gov on October 21,2014. Bruno-Elias Ramos,AIA,GC,LEED AP Principal-in-Charge BEA Architects,Inc. BEA a rc h i te ; is 3075 nw south river drive, miami ft 3 31 2 www.beai.com t s : 305 .461 , 2053 ext100 fax : 305 ,6340599 I Al 26001 51 2 � 3 RFQ 2014-346-YG City of Miami Beach 64 Appreae%andMet/lndo/e;y T113 ow architects IIII RFQ 2014-346-YG City of Miami Beach 65 -t., II Imo Ala fir` architects BEA Architects is a Miami-based multidisciplinary architectural and en- resulting in designs that are not pre-established but rather evolve gineering design firm with an award-winning international portfolio that during the design process. Bruno-Elias Ramos,AIA, GC, LEED encompasses the Americas,Asia, Europe,and the Caribbean.We are AP,shall direct the team; at his side Jose Jorge"JJ"Fernandez, well-acquainted with Miami Beach and its distinctive aesthetic,energy, MPM,will manage the day-to-day project matters. Bruno and JJ and civic identity,and are enthusiastic about continuing to contribute to have worked together in more than a dozen projects including its growth and development. the City of Miami Beach Bandshell Renovation,the FIU Football The heart of our practice is a studio environment, in which we con- Stadium,and the IMG Tennis Center renovation.We are a consol- centrate the full range of BEA's skills,technology,and creativity into a idated group of professionals with an impeccable track record of dynamic concept that addresses every challenge of the project.We've project delivery. learned how to build better and we bring that savvy into every new design.A diverse,talented, and experienced team of 31 professionals Moreover,our firm,a certified minority business, has composed uses the most advanced technology and tools to improve functioning, subcontractor teams which include Disadvantaged Business En- perform analyses,and deliver satisfying structures. terprise Firms for numerous municipal and commercial projects, Our firm offers full in-house services, including the distinctive presence including for Projects underway at Port Everglades and IMG of three licensed General Contractors on staff,to ensure that designs Miami Tennis. are thoroughly vetted for constructability, and to meet budgets and schedules.Our range of completed work for cities includes site-civil AVAILABLE FACILITIES,TECH NOLOGICALCAPABILITIES projects, parks, re-roofing, building remodels,and new ground-up con- AND OTHER RESOURCES struction.We have successfully created meaningful and workable civic designs for municipalities throughout South Florida. INTERIOR DESIGN Our frm's work is highly context-driven. BEA Architects understands the BEA's in-house interior design studio capabilities encompass- importance of the unique context of each community, bringing indus- es work on public facilities,corporate offices as well as cruise try-specific knowledge as well as a finely-honed design and economic terminals;where most recently BEA completed the interiors for sensibility to our projects.We like to Cruise Terminal 1 at Port Canaveral, receive input from a range of stakehold- where an exceptional interior concept ers across the community through the for a high-traffic area has resulted public-engagement process set up in in a well-functioning space with a consultation with the City.We synthesize recognizable maritime theme. these comments into an appropriate archi- h v = _ >- BEA's sensitive approach to interior tectural response that reflects the culture, design will serve the programmatic context, and civic vision of the community. needs of various projects. BEA OUR TEAM interior design studio staff, in a At BEA Architects Inc.,the core group collaborative work effort with City of Principals and Associates take an staff,can facilitate in identifying and active, hands-on role with each project, selecting appropriate artworks as regardless of size,and are involved in --- well as suitable Art in Public Spaces every aspect of the design process from - program to enliven and give spaces conceptualization to owner occupancy. a distinctive and meaningful identity Our design approach is collaborative in in keeping with the unique identity nature;working closely with clients,other _ lit, of Miami Beach. Our interior design team members and interest groups to find V ,� i f` ., • � _ expertise covers all project stag- the most adequate alternative to a particu- ►$._ es from design concept,furniture lar challenge.Through our collaborative inventory and purchasing up to full design approach we arrive at solutions project management and closeout on that take into account many influences, a range of applications,from public spaces, park facilities,education, RFQ 2014-346-YG City of Miami Beach 66 t s jj j "-"�" 1 111{!{11 MklNi .` architects airport and cruise terminals to complete offices for multiple end develop sustainability through a comparative analysis as design users,space planning, preparing floor plans,and coordinating progresses, in which we present different alternatives to the furniture,finishes, and drapery selections. client,with potential cost and other implications,so that the client 1 LEED is informed and can evaluate sustainability issues with us from The firm's Project Manager and Design Principal-in-Charge, every angle. Bruno-Elias Ramos, possesses LEED AP certification,and has Within the firm itself, sustainability is part of our practice. BEA's lectured on a wide range of topics associated with the design Principal-in-Charge Bruno-Elias Ramos is a LEED-accredited of"Green"port facilities. BEA has worked with clients pursuing professional. Our office, built in 2008, has been designed accord- LEED Certification such as the Virginia Key Beach Museum for ing to LEED standards. For example,we have selected pervious the City of Miami and The James Hotel South Beach, both for a parking lot pavers and native vegetation that aid in water conser- Silver Rating. vation, provided fenestrations throughout the building envelope to bring natural light into work areas, used recycled metal panels for partition and work cubicle systems.We are conscious of the .' ::1--'0 ' ' . leadership of the City of Miami Beach in the preparations for 1a-' >� '' a sea-level rise,and are eager to bring our insights to the table to r '0,, ' ��. help in adaptation to changing conditions. * SOFTWARE EXPERTISE :*: •.a: - ;-,t , y ' „ BEA uses 3D animation software and BIM(Building Informa- !;:: , {, tion Management)technology to aid the client,the design and ,: z :4 construction team design successful and meaningful spaces ys - iris- that are fully coordinated across all disciplines. Animation �• I ■ i � , a_= provides a visualization of the concept and allows the client to k _ encounter,visualize and"walk-through"a 3-dimensional image __ r .; -, of the building in real time.The BIM technical process focuses . r<<'. 4 of the integration and coordination of all design disciplines in real time;effectively,the proposed facility is"built as a model" _ £, , .). in electronic space,thus allowing immediate assessment of all - ,- ,,,.....4. design decisions. Extractions from the BIM model are used to generate 2D CAD drawings and construction documents. The CAD drawings Thus, it is appropriate in this context to discuss BEA's approach to extracted from the BIM model accurately reflect the coordination sustainability both as a business and in our design approach.As of myriad building systems that have been undertaken on the a firm with expertise in planning and designing public as well as model. This tool therefore allows the coordination of varying lev- private sector facilities with a considerable lifespan, affecting both els of building system detail,to result in a thorough analysis and local and global neighbors and stakeholders, sustainability is a planning before building commences-and which can be amend- prime consideration for BEA Architects from the inception of every ed with new design input to assess impact of design alternative project. Sustainability is an integral consideration for the project during the phases of both design and construction to achieve high from the conceptual stage,embedded with everything else, rather levels of project coordination as well as assess potential impacts than regarded as a standalone component.As the project is de- to the Project Schedule. veloped, it is part of the natural ongoing design and development DESIGN SERVICES process. We have many years of successful experience in continuous In addition,for sustainability to minimize any potential impact to architectural and engineering contracts for public agencies and the project budget and to be more effective in its implementation, institutions in South Florida including: City of Miami Beach, I it has to be incorporated from the onset of the project as Green Miami-Dade County Parks and Recreations Department, City of choices tend to have an impact on several disciplines at once.We Miami Gardens, Miami Seaport Authority, City of Palm Beach and RFQ 2014-346-YG City of Miami Beach 67 allik architect City of North Miami.We understand that under this contract type a We shall: variety of tasks are commissioned and the selected architect must • Establish project goals and work with the city to identify specific be versatile and have the skills to design a variety of projects goals, and offer suggestions for growth based on goals that are such as Community Centers, Wellness Centers, Libraries, Park identified. and Recreational Facilities,ADA retrofits and Code Upgrades.At • Establish design parameters. BEA we have built an excellent reputation for timely and quality • Establish timetable of deliverables for all phases from Schemat- delivery on continuous contracts.This experience is invaluable ics,30%,60%,90%and final Construction Documents. in providing efficient project services to our Public Sector clients. • Establish protocol for permitting/bidding phase. Under Continuous Contracts we have completed the following • Establish protocol for invoicing and monitoring fees,and deter- projects(selected list): mining what services are part of the agreement. City of Miami Beach. Historical City Hall Renovation City of North Miami Soccer Fields On the basis of the City's goals and expectations and BEA's over- City of Miami Beach. Bandshell Park all understanding of the project,we will develop a comprehensive City of Miami Beach, Golf Cart Storage project schedule and timeline delineating project management City of Miami Gardens Master Plan for 8 Parks expectations to achieve optimum workflow and project completion City of Palm Beach.Jupiter Branch Library in an expedited manner. City of Pinecrest. Library and Community Center. Though it may seem simplistic,the smooth flow of the project(s) Miami-Dade Parks and Recreation Department. Key Biscayne depends on the clear and mutual understanding and agreement Park Cabanas renovation post-Hurricane Andrew on these matters. Miami-Dade Parks and Recreation Department. More than 10 Park renovations. MAINTAIN TIME SCHEDULES BEA is equipped to handle multiple jobs without affecting the flow Our firm's work is highly context-driven. BEA Architects under- or the ability to meet deadlines. Please see a table in this section, stands the importance of the unique context of each community, exhibiting the firm's current workload. bringing industry-specific knowledge as well as a finely-honed design and economic sensibility to our projects. BEA architects, BEA will assign a project team headed by the Principal-In-Charge Inc. is firmly and aggressively committed to meeting all design, as Project Manager and a Deputy Project Manager. The project budget,scope and schedule requirements that are identified team will be staffed with a Florida licensed Senior Architect and a with and associated with the City of Miami Beach and its request Florida licensed Project Architect. The architects will be sup- for Professional Architectural Services on an as-needed basis. ported by BEA's CAD/BIM production staff,specification writer, We are extremely experienced working within the context of scheduler,estimator and a host of illustrators. Continuing Services Contracts and currently hold open Continu- ing Services Contracts with numerous public entities such as Visual exhibits are key to the project approval phase as well as Canaveral Port Authority, City of Miami Beach, City of Surfside, to community outreach process. BEA works with the latest digital Town of Medley, City of Hialeah,among others.Therefore,we are programs such as AutoCAD, REVIT/BIM, 3D Max, Rhino and prepared to approach our tasks with the City of Miami Beach in other simulation software. In addition we have an in-house graph- the following manner: ics department with full printing and binding capabilities,for the preparation of brochures and other media related to the project. At the onset of the Contract, BEA will set up a project initiation meeting with the city staff and other stakeholders to identify and COST CONTROL discuss the City's requirements, goals and objectives,challenges Our approach to value engineering and cost control is tied to our and opportunities as well as needs of end users. design philosophy — we work comparatively and collaboratively, presenting various options at early stages of design,developing PROJECT SCOPE AND BUDGET the project in close collaboration with the city.These options are We shall discuss the project scope and budget to ascertain its analyzed for cost impact as well as design and schedule implica- feasibility, and suggest adjustments if necessary. tions.The value engineering process is most effective when it's RFQ 2014-346-YG City of Miami Beach 68 f ti j ' « � �^a.,. tea` _ �_. -...-- - c h # G' t °.rte/ sA .' the result of collaboration between the architect,engineer,general and final submittal review meeting with the City. contractor and owner,so that choices are made together and implications weighted from all sides.We see value engineering CONSTRUCTION DOCUMENTS as a response to ever shifting project conditions,such as the Once approved by the City,we proceed with the preparation of market environment, labor forces and availability of products that construction documents and specifications. Normally this phase is during the life of a project,which typically spans several years, broken in 50%and 100%Submittals,although per client's request may change dramatically affecting cost.Therefore, it's part of our it can also be broken-down further. At each one of the mile- business landscape so our team must be prepared to accommo- stones,we submit complete sets of plans and specifications and date change within reason. conduct a review meeting with the City's project team and other project stakeholders,to convey and explain the project detail.Any QUALITY CONTROL comments resulting from this and other review sessions are incor- BEA employs a 3-step quality control review system,whereby Mr. porated immediately into the final work product for construction. Fernandez,the Deputy Project Manager, is the first reviewer of A key element to this phase is to achieve a thorough coordination the work product. His mark-ups are incorporated and sent to John between all the disciplines. BEA performs regular coordination Colao,AIA QA/QC assigned to the project. Said partner's corn- meetings with the engineers and requires follow-up meetings to ments are incorporated and sent to the project Principal, Bruno ensure that the revisions have been incorporated. Ramos,for a final review. Each person's mark-ups are recorded in their own color, and the entire check set is maintained on file for We have justifiable confidence in our approach to work.Over two the client. In addition, Mr. Ramos, as peer reviewer and Princi- decades of high-profile planning,architecture, interior design, and pal-in-Charge of BEA,will conduct specific analysis of project project and construction management experience have culminat- documentation. ed in a portfolio of satisfied clients,which include municipalities, transportation, port, maritime and seaport entities,corporate, The 3-step process is used at 60%and 100%construction high-end residential, hospitality,food&beverage,educational, documents as well as in earlier phases. Of course,the client is religious and retail organizations.Again,we are well-acquainted the fourth step of the review process.Though it may appear at with Miami Beach and its distinctive aesthetic,energy,and civic first cumbersome,we have found controlling documents in this identity, and are enthusiastic about continuing to contribute to its manner helps projects of all size to run smoothly. growth and development. SCHEMATIC DESIGN AND PROGRAMMING ' At the start of the project BEA will conduct a program verification and as stated before,a schedule and budget analysis. During - uring '* ' the schematic design phase we will envision design concepts _ ;, and visualize communications to the client via sketches, plans sections,elevations and models as necessary to fully convey the j 113 main idea.Working in collaboration with the City's project team, g INgmg = we bring design options to the table and together choose the a $114 : most desirable(per aesthetics,sustainability,cost schedules and jt g 11#11 I _` technical implications),to be developed further. When requested , to do so, BEA will present illustrations of design alternatives in 2D ,,,. • and 3D to the City commission and others. " (y.. DESIGN DEVELOPMENT ----- = At this stage,the team identifies the major project components and systems.This will include those that have a direct impact on , - LEED certification if applicable.We work collaboratively and with comparative studies, present design alternatives in 2D and 3D for the client's evaluation.We conduct several presentation meetings r#17:1 1 RFQ 2014-346-YG City of Miami Beach 69 II 3 tf ••••••-.. NIP A ittio 111111Li _ ., architellacts SUMMARY BEA Architects brings excellence to the City of Miami Beach projects in a host of necessary competencies such as: 1. Proven design experience, having designed an exten- sive list of private as well as public sector projects ranging from educational facilities, sports complexes(aquatic,tennis,soccer and football), parking garages and intermodal facilities,cruise terminals and port projects for Port Everglades, Port Miami, Port Canaveral,as well as other ports in the U.S.and around the world for all major cruise lines and port authorities. 2. BEA is responsible for the successful design and deliv- ery of the Ransom Everglades Aquatic Center,the FIU football /soccer(FIFA standards)and the Crandon Park/IMG Miami Open Tennis Center improvements(three new Grandstands and related tennis sport infrastructure improvements). 3. Planning and design of multiple park facilities for Miami-Dade County and local municipalities. 4. Extensive and relevant experience interfacing with local permitting and code enforcement agencies; BEA coordi- nated permitting efforts thorough multiple Miami-Dade County agencies and state permitting agencies;such as South Florida Water Management District and Florida Department of Environ- mental Protection. 5. Extensive and relevant experience interfacing with federal agencies such as the Federal Aviation Administration (F.A.A.), U.S. Department of Homeland Security/Customs and Border Protection(CBP), Immigration and Customs Enforce- ment(ICE),Army Corps of Engineers(USACE)and the U.S Coast Guard. 6. A keen understanding of local issues related to Miami Beach existing transportation infrastructure,traffic flows,envi- ronmental concerns, utility infrastructure, parks and recreation issues. 7. Thorough application of BIM,CAD,VISM,AutoTURN, and other visualization and through-put assessment technol- ogies,to value-engineer and produce unique design results with a keen insight and analyses towards a successful project integration and coordination of all architectural and engineering disciplines. 8. Application of LEED principles,to bring sustainability into the project within limitations imposed by budget,schedule and operations. 9. Total commitment to City of Miami Beach project requirements, scope,schedule and budget. 10. The firm is ready,willing and able to immediately go to work on potential projects and/or tasks the City of Miami Beach assigns to BEA. RFQ 2014-346-YG City of Miami Beach 70 II WORKLOAD Estimated Estimated No. Project Current Completed Phase Project Outstanding Phase of current Completion Completion Fee Amount phase Crandon Park Tennis Center 1 IMG!Miami Tennis Open CD 90% November 2013 December 2014 $4,000.00 Improvements Key Biscayne,Florida City of Miami Gardens 2 North Dade Optimist Park CA 90% December 2013 November 2014 $4,700.00 Miami Gardens, Florida City of Miami Beach Golf Course 3 Drainage Conveyance CA 90% October 2013 November 2014 $2,952.00 Improvements Miami Beach,Florida Design build of 4 Port Everglades Cruise Terminal CA 90% December 2014 December 2014 $39,340.00 1 Design Build of 5 Port of Galveston Cruise CD 50% November 2014 January 2015 $825,000.00 Terminal No.2 6 Port Everglades Southport Ph IX- 6 25% November 2014 December 2015 $800,000.00 Miami International Airport/ 7 MDAD DD 25% December 2014 March 2015 $52,900.00 ICE Renovation for Suite 11508 Miami International Airport/ 8 MDAD SD 15% November 2014 January 2015 $15,500.00 Hall of Honor Memorial STATUS ABBREVIATIONS: BN Bidding and Negotiations CA Construction Administration CD Construction Documents DD Design Development P Permitting PC Post Construction PD Pre-Design VE Value Engineering Analysis SD Schematic Design C Completed 11, RFQ 2014-346-YG City of Miami Beach 71 II EA architects This page left intentionally blank. RFQ 2014-346-YG City of Miami Beach 72