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Certification of Contract with A Quick Board Up Services, Inc. - e : CITY OF MIAMI BEACH /a y 1 S CERTIFICATION OF CONTRACT TITLE: Emergency Board-up and Securing Services CONTRACT NO.: 2015-145-AK EFFECTIVE DATE(S): This Contract shall remain in effect for two (2) years from date of Contract execution by the Mayor and City Clerk and may be renewed, at the sole discretion of the City, through its City Manager, for three (3) additional one (1) year terms. SUPERSEDES: N/A CONTRACTOR(S): A Quick Board Up Services, Inc. (Primary vendor). ESTIMATED ANNUAL CONTRACT AMOUNT: $155,000.00 • A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on October 14, 2015 for approval to award a contract, upon execution between the City of Miami Beach, Florida, and Contractor. B. EFFECT - This Contract is entered into for provide Emergency Board-up and Securing Services, pursuant to City Invitation to Bid No. 2015-145-AK, and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Division policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All, blanket purchase orders shall show the City of Miami Beach Contract Number 2015-145-AK. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City of Miami Beach, Maria Estevez, Procurement Assistant Director at 305-673-7000 ext. 6558. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work and/or services required by the Contract Documents without the prior written consent of the City. 1 Certification of Contract Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this. Contract and/or the Contract Documents. 2 Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Alex Denis, Procurement Director City of Miami Beach Procurement Department 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: A Quick Board Up Services, Inc. 10501 NW 50th Street, Suite 101 Sunrise, FL 33351 Attn: Dan Kaleky Phone: 954-764-4282/954-483-1104 E-mail: boardup(a aquickboardup.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 3 • Certification of Contract N. APPLICABLE LAW AND VENUE. - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. 0. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. • 4 Certification of Contract IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on this 29 day of October , 20 15, by their respective duly authorized representatives. CONTRACTOR CITY OF MIAMI 'A �' / /i;; By By r . Pre ent/Signature -`' ayor I Dan Kaleky Print Name .` Date 10/29/15 Date ATTEST: ATTEST: Secretary/Signature Cr Clerk Pamela Kaleky 1 2�t It; Print Name Date .e Bel% 10/29/15 "� • '� ,��i Date • ,,,r--.►,, g INCORP ORATED; 0 • i • ;r APPROVED AS TO ��fita rC "';. '��_� FORM&LANGUAGE 'Nigh!2 0 .P &FOR EXECUTION rd-rr- r5 City Attorney Neap Date 5 Acc3RE, CERTIFICATE OF LIABILITY INSURANCE ) 3/24/2015 • THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Tim Isaacson NAME: The Langley Agency, Inc. L_CNN Est: (561)482-2501 FAX No);(561)482-2503 6100 Glades Road E-MAIL ESS: 4 Y 4 cY tisaacson@ thelan le a en com ADDR - Suite #206 INSURER(S)AFFORDING COVERAGE NAIC# Boca Raton FL 33434 INSURERA:Allied Property & Casualty INSURED INSURER B:Philadelphia Ins Co. MOORE&SNOE P CONSULTING INC,MS I CONSULTING INSURER C: KINCLAVEN LLC DBA ASCENT SOLUTIONS INSURER D: 1900 GLADES RD SUITE 103 INSURER E: BOCA RATON FL 33431 INSURER F: COVERAGES CERTIFICATE NUMBER:CL1271001865 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POUCY EFF POUCY EXP LIMITS LTR INSR WVD POUCY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) A GENERAL LIABILITY X X ACP5944417876 04/07/2015 04/07/2016 EACH OCCURRENCE $ 1,000,000 DAMAGE X COMMERCIAL GENERAL LIABILITY PREMISES SO(Ea occurrence) $ 300,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) $ 5,000 PERSONAL 8 ADV INJURY $ 1,000,000 • GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000 Xn POLICY PRO n LOC $ JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT • (Ea accident) _$ ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS HIRED AUTOS NON-OWNED PROPERTY DAMAGE AUTOS (Per accident) A UMBRELLA LIAB X OCCUR X X ACP5944417876 04/07/2015 04/07/2016 EACH OCCURRENCE $ 2,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000 DED RETENTION$ $ A WORKERS COMPENSATION X ACP5944417876 04/07/2015 04/07/2016 WC STATU- OTH- AND EMPLOYERS'LIABIUTY X TORY LIMITS ER Y ANY YICE PROPRIETOR/PA EXCLUDED?ECUTIVE N N N/A E.L.EACH ACCIDENT $ 500,000 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 500.000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT _$ 500,000 B Professional Liability X X PHSD923779 3/6/2015 3/6/2016 Each Occurance $1,000,000 Annual Aggregate $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Project executed by: A Quick Board Up Services 10501 NW 50th Street, Suite 101 Sunrise, FL 33315 The City of Miami Beach is additionally insured CERTIFICATE HOLDER CANCELLATION City of Miami Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1700 Convention Center Drive, THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. • Miami Beach,FL 33139 AUTHORIZED REPRESENTATIVE Tim Isaacson/ALIDA • ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. INS025(201005).01 The ACORD name and logo are registered marks of ACORD AC°® CERTIFICATE DATE(MM/DDIYYYY} �,,,_,,,. OF LIABILITY INSURANCE 07/23/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). _ PRODUCER NAME: TERESA SHEPHERD TERESA SHEPHERD INSURANCE LLC. PHONE s FAX (A!C}11Q-Mxtl 561- 49.54fl.5...._.._.._...._._.___ s(A/c.No):561-249-5406 -.... 2101 VISTA PARKWAY E-MAIL ADDRESS:,TERESAATSHEPHERD.CO�_ .._......_.______._......___.___ SUITE 108 PRODUCER CUSTOMER ID#; WPB FL 33411 _ —_.__ __— INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURERA:GIC A Quick Board Up Service Inc. INSURER B: 10501 NW 50th Street-Ste 101 INSURER C: I INSURER D: Sunrise FL 33351 ________. _ -__ .___.__.__..._....._...... INSURER E: _INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR i TYPE OF INSURANCE ADDL SUBRi POLICY NUMBER (MMIDDY/YYYYY} IMMIDD�Y) LIMITS LTR i INSR,;WVD i A f GENERAL LIABILITY I • 07/11/2015`07/11/2016 EACH OCCURRENCE 10185FL00037588 I$ 1.009. 52_ X COMMERCIAL GENERAL LIABILITY N11=b--•- - X , Ii PREMISES occurrence) I$ 100.000 CLAIMS-MADE OCCUR ' i I i I i MED EXP(Any one person) i$ 5,000 — ___._..._.......__..._ ...___ ' PERSONAL&ADV INJURY i$ 1.000.000 ._.__,� `GENERAL AGGREGATE i$ -�21000,000 GEN'L AGGREGATE LIMIT APPLIE_S PER: I 'PRODUCTS•COMP/OP AGG I$ 0 X i POLICY^^JE O- i F LOC i ..___......_... ( AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT `ANY AUTO I i (Ea accident) $ {! i t ALL OWNED AUTOS BODILY INJURY(Per person) $ •_ . ? BODILY INJURY(Per accident) $• SCHEDULED AUTOS __.._._......_._..._._...._......_...._........ * r PROPERTY DAMAGE $ HIRED AUTOS I I(Per accident) ' NON-OWNED AUTOS i I I I .$ ! I$ UMBRELLA LIAR L �_�OCCUR ! } i EACH OCCURRENCE I$ •`EXCESS UAB ;CLAIMS-MADE S ____ E .._.._...._.___.� AGGREGATE I$ I DEDUCTIBLE ! I $ ` I RETENTION $ I '$ WORKERS COMPENSATION . ' WC STATU- I OTH- AND EMPLOYERS'LIABILITY Y!N ' _ TORY LIMITS J..__,.,....,ER 1 ANY PROPRIETOR/PARTNER/EXECUTIVE N I A s�I E.L.EACH ACCIDENT j$ OFFICER/MEMBER EXCLUDED? J ___...._.___...._._..._.._.-........ (Mandatory in NH) I E.L.DISEASE-EA EMPLOYE ;$ 1 If yes,describe under ----- PF(IAI PROVISIONS helnw f {E.L.DISEASE-POLICY LIMIT $• nfl . DESCRIPTION OF OPERATIONS I LOCATIONS!VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space is required) CERTIFICATE HOLDER CANCELLATION _ - The City of Miami Beach,Florida SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DEUVERED IN ACCORDANCE WITH THE C/O Insurance Tracking Services,Inc.(ITS € Poucv PROVISIONS. 0 • P.O.Box 20270 AU ORIZED REPR,I;.5)NTA VE Long Beach CA 90801 �/1 , . I JiU. . .... ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25(2009/09) The ACORD name and logo are registered marks of ACORD AC0RD CERTIFICATE O LIABILITY INSURANCE DATE(MM/DD/YWY) �-•-'-- 10/06!2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIJN ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY MEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT I NAME., MARIELA AMEZQUITA ALBERT CARBALLOSA PHONE --- 954-987-0100 StateFarm 4620 HOLLYWOOD BLVD. E-MAIL �'` � FAX No):954-239-6650 AiDRESE:MARIELA @ALCARBALLOSA.COM HOLLYWOOD, FL 33021 0-0 �_....-- INSURERS)AFFORDING COVERAGE -- NAIC 0 INSURER A:State Farm Mutual Automobile Insurance Company 25178 INSURED A QUICK BOARD UP SERVICE INC INSURER 8 10501 NW 50TH ST STE.101 ._;_ INSURER C: SUNRISE FL 33351-8012 INSURER _ - I _.....:..:._...._ __.:..__.•. �.__ NSURER D INSURER E: _INSURER F: I COVERAGES CERTIFICATE NUMBER: I REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE} FFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ,..._— INSR I.......—__ ._—- FAbDL?SUBR? ... POLICY EFF j POLICY EXP --- ......_.--.._. ........, LTR TYPE OF INSURANCE `INSD I W1/01 POLICY NUMBER (MMJDD/YYYY),(MM/DDfYYYY) LIMITS I COMMERCIAL GENERAL LIABILITY • EACH OCCURRENCE CLAIMS-MADE I OCCUR �AMAGt Tt�t3 f D '° PREMISES(Ea occurrence) $ i MED EXP(Any one person) $ PERSONAL&ADV INJURY S —_. _.._..---..._. GEN`L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- —? __I POLICY I _ JECT p--j LOC s I PRODUCTS-COMP/OP AGG $ IOTHER: I f �..$.__.._ _.—...... AUTOMOBILE LIABILITY 9443136C! 059B 09/10/2015 03/10/2016 I COMBINED SINGLE LIMIT ..._; pEa accident) ' $ --.... __. ANY AUTO 9843205E12559B 05/25/2015 11/25/2015 BODILY INJURY(Per person)4.$ 1,000,000 ALL OWNED X(SCHEDULED — AUTOS �� AUTOS BODILY INJURY(Per accident)i$ 1,000,000 AUTOS NED 5983651Ci1259D 09/12/2015 03/12/2016 .._... _ I PROPERTY DAMAGE ��_._ : HIRED AUTOS , AUTOS (Per accident) 500,000 1 I COMP&COLL s 500 UMBRELLA LIAB I__ OCCUR 1 EACH OCCURRENCE $ EXCESS LIAR 1 1 ;CLAIMS-MADE AGGREGATE $ • . I DED I RETENTIONS l $ I WORKERS COMPENSATION I i ! 'PER `OTH- I AND EMPLOYERS'LIABILITY 1 :STATUTE I L ER,.. AN`!PROPRIETOR/PARTNER/EXECUTIVE Y!N l 1 I ... OFFICER/MEMBER EXCLUDED? N/A 1 E.L.EACH ACCIDENT $ I(Mandatory in NH) l . E.L.DISEASE-EA EMPLOYEE $ If yes,describe under —.__...____...._ _...-.-----...-.—...----.._... 1 DESCRIPTION OF OPERATIONS below I j !E.L.DISEASE-POLICY LIMIT S I I i DESCRIPTION OF OPERATIONS!LOCATIONS 1 VEHICLES(ACORD 101,Additional RemarkslSchedule,may be attached if more space is required) PROJECT#ITB-34-08-09 I I I 1 3 CERTIFICATE HOLDER 9 CANCELLATION THE CITY OF MIAMI BEACH,FLORIDA i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE I C/O INSURANCE TRACKING SERVICES, INC. (ITS) I THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO BOX 20270 I ACCORDANCE WITH THE POLICY PROVISIONS. LONG BEACH, CA 90801 1 I AUTHORIZE!REP-. ENTATIVE i . 9 I ! ©1988-2014 ACORD CORPORATION.All rights reserved. &CORD 25(2014/01) The ACORD name and Icgo are reg- erect marks of ACORD 1001486 132849.9 02-04-2014 COMMISSION ITEM"SUMMARY Condensed Title: REQUEST FOR APPROVAL TO AWARD CONTRACTS TO A QUICK BOARD UP SERVICE,INC., AS PRIMARY VENDOR,AND 911 RESTORATION,INC.,AS SECONDARY VENDOR PURSUANT TO INVITATION TO BID(ITB)NO.2015-145-AK FOR EMERGENCY BOARD UP AND SECURING SERVICES. Key Intended Outcome Supported: Ensure Safety and Appearance of Building Structures and Sites. Supporting Data (Surveys, Environmental Scan, etc.): N/A Item Summary/Recommendation: The purpose of Invitation to Bid No. 2015-145-AK (the "Bid") is to award contracts for emergency board-up and securing services that will allow the City to address the safety and security issue of abandoned buildings, including furnishing all materials, labor, supervision, means of transportation, permits, licenses,equipment and incidentals necessary for the emergency board-up and securing of buildings and structures citywide on an as needed basis. These services are often initiated by the Police Department and/or, the Code Compliance Division of the Building Department. The Bid was issued on May 5,2015. 303 bid notices were issued through the PublicPurchase system and another 24 through the Procurement Division. 34 vendors downloaded the bid documents from PublicPurchase. On June 19, 2015, bids were opened. Four(4) bids were received from: A Quick Board Up Service, Inc.,Sanchez Arango Construction,SGA Management,Inc.,and 911 Restoration, Inc. After review of bids received,the Administration is recommending award to a primary and secondary bidder(in the event that primary is unable to perform)as follows:A Quick Board Up Service, Inc, as the primary lowest responsive bidder and 911 Restoration, Inc., as secondary lowest responsive bidder. Proposal from SGA Management, Inc. did not meet the minimum requirements, and was deemed non-responsive. The proposal from Sanchez Arango Construction exceeded budgetary expectations. The successful bidders'contracts shall be executed for a period of two(2)years,and may be renewed at the sole discretion of the City,through its City Manager,for three(3)additional one(1)year terms. RECOMMENDATION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager's recommendation pertaining to the bids received, pursuant to ITB 2015-145-AK, for Emergency Board-up and Securing Services. Advisory Board Recommendation: N/A Financial Information: Expenditures incurred by the City are billed to the respective property owner and funding availability is based on billing of these expenses. Source of -_. Amount Account Funds: Financial Impact Summary: Expenditures incurred by the City are billed to the respective property owner. City Clerk's Office Legislative Tracking: Alex Denis, Director Ext#6641 Sign-Offs: D •artment Direc • Assistant City Manager ity Manager AD f% MF y, MT ST JLM 41i1■ T:\AGEND 015\October\PROCUREMENT\ITB-2015-145-AK Board-up Services Summary.doc AGENDA ITEM C�E _ MIAMI � DATE /0-/Y�J 127 Ai\ /At\t\ yd,. Ce City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members • the City Co mission FROM: Jimmy L. Morales, City Manager DATE: October 14, 2015 SUBJECT: REQUEST FOR APPROV. TO AWARD CONTRACTS TO A QUICK BOARD UP SERVICE, INC. AS PRIMARY VENDOR, 911 RESTORATION, INC. AS SECONDARY VENDOR PURSUANT TO INVITATION TO BID (ITB) 2015-145-AK FOR EMERGENCY BOARD-UP AND SECURING SERVICES. ADMINISTRATION RECOMMENDATION Approve the award of contracts. KEY INTENDED OUTCOME SUPPORTED Ensure safety and appearance of building structures and sites. FUNDING Fund Name Fund Code Amount Board up Services 011-1510-000340 $155,000.00 BACKGROUND The purpose of Invitation to Bid No. 2015-145-AK (the "Bid") is to award contracts for emergency board-up and securing services that will allow the City to address the safety and security issue of abandoned buildings, including furnishing all materials, labor, supervision, means of transportation, permits, licenses, equipment and incidentals necessary for the emergency board-up and securing of buildings and structures citywide on an as needed basis. These services are often initiated by the Police Department and/or, the Code Compliance Division of the Building Department. The successful bidders' contracts shall be executed for a period of two (2) years, and may be renewed at the sole discretion of the City, through its City Manager, for three (3) additional one (1) year terms. Funding for future years is contingent on approval of future year budgets. BID PROCESS The Bid was issued on May 5, 2015, with opening date of June 19, 2015. 303 bid notices were issued through the PublicPurchase system, and other 24 through the Procurement Division. 34 vendors downloaded the bid documents from PublicPurchase. Four (4) bids were received from: A Quick Board Up Service, Inc., Sanchez Arango Construction, SGA Management, Inc., and 911 Restoration, Inc. After review of bids received, the Administration is recommending award to a primary and secondary 128 bidder (in the event that primary is unable to perform) as follows: A Quick Board Up Service, Inc., as the primary lowest responsive bidder, and 911 Restoration, Inc., as secondary lowest responsive bidder. Proposal from SGA Management, Inc. did not meet the minimum requirements, and was deemed non-responsive. The proposal from Sanchez Arango Construction exceeded budgetary expectations, (see tabulated results). The successful bidders'contracts shall be executed for a period of two (2) years, and may be renewed at the sole discretion of the City, through its City Manager, for three (3) additional one (1)year terms. The contracts will offer more flexible resources to ensure that the City Departments fulfill the securing and board up needs in a timely manner while always securing the lowest cost. In its due diligence, the Procurement Department verified the following: 1. Minimum Requirements: Prospective bidders must be licensed as Building or General Contractor in the State of Florida or Miami Dade County. 2. Previous Experience: Proposer must provide services to a minimum of three (3) public or private sector in the last five(5) years similar in scope to this ITB. A Quick Board Up Service, Inc., 911 Restoration, Inc., and Sanchez Arango Construction met minimum eligibility requirements set for this solicitation. Proposal from SGA Management, Inc. did not meet the minimum requirements, therefore was deemed non-responsive. CITY MANAGER'S REVIEW AND RECOMMENDATION Based on the types of the service necessary, and in effort to expedite the board-up process, it is in the City's best interest to award contract to primary and secondary vendor by group. The City Manager has considered the bids received, pursuant to ITB 2015-145-AK, and recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to A Quick Board Up Service, Inc., as primary vendor and 911 Restoration, Inc., as secondary vendor, and further authorize the Mayor and City Clerk to execute the contract. RECOMMENDATION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager's recommendation pertaining to the bids received, pursuant to ITB 2015-145-AKfor Emergency Board-up and Securing Services. AD/HC/JJ/JM T:W GENDA1201510ctober\PROCUREMENTIITB-2015-145-AK Emergency Board-up and Securing Services Memo.doc 129 . I CD CD 0 O CD O O CD O O O C W0 N 1` I` 1` N- p0 N I-- ,C/2 M C)- N (3) a) a) a) CD- O N W 0 CD CD d. w 6Nr} 69 69 69 69 69- NO CNI _6 O Nco Q 0 69 69 EA- 0 Q .1' ' 0) a) 0)). 0) O 0 Z z 6R E U) 6> en. EA O E 0 Q o O 00 O O O O O O C CD '"'0 (� O 0 Z. c O C) O O C) O N Z LO 11) O O O IM O 6 LNC) � � M < O O O NJ 69 69 69 69 69 69 > E� NJ lc) L°C) cD = = r- r- U O o O O O O ° O t3 69 69 69 Z CO o? ° IC Ln LU o CD Q < CO O O O O LU O Cr) 63 69 C T) e-- r- p U) E 69 69 69 EA 69 O '`Z O O 00 O O O p0 00 O z 0 O 0 Q>- ~ O O O� O O 0 0 O� Q O Op O COD O �- (O N. M ct O O = f_ 69 69 69 69 69 E A Ef3 69 EA 0 OO p up c) I N---C1� U) M � 69 O O O O O O O 69 Eft 0, ON N N N N 69- r- 69 69 69 9 6 69 69 EA CD W o O O O O O O C 0 U < O O� O O C) O O O Q CC c < O N O O O O N O 0 O O O O O O O WCC LO- M Y M Cr; CO 669 69 6 6 6 Y 0 0 0 cn re 0 U 0 a oO ° °° o 0 o N Oo — z 0 N c. 4 CO 4 N 0 69 69 69 69 69 E9 Q U W CO O 03 0 0 c O o p p o O p o o Z W a O CD 0 0 (1) iii ci G LL L I Imo.. IL tL u- IL Iz D U) U) J J J -J U) J Q 0 o • OD "C3>- CB co U -D 'D U U U U � wO O a) a) a) C3) O t -^I L.1._ LL L.L �c _Y W _ _ J J J c� J Ca 0 L ..0 a. 4._ CZ) (I3 7, C CD c.. co �. •ca -. p D)w 0)-D _c L .0 -?> '3 O L L a) Q c cn c c 0 0 O O .� o o 2' `- o .c ..c — — a) > D) > D) C) U cri U E TO O O a) j j U O U O •E L ` W N L a) a) Cl) -c a) _� a) a) L �, O Q 0 _0 0 L O 0 ED 0 °O N o a) E o E •D) o a) 0 = 0 c a) — = N 0) = 07 D ' a) L a) . -- L__ ._ L I. L_ o i Cl) 0 O - O O O C 00 O OI .0 cn o o Q 0-, : ° o ° o a) CD a) .0 D a) Q E E = E fl- r Q ▪ o o U w U D v— _ W 0 as Cl)a) c aa)) co 0 ca a) ca a) cu 0 = ca 0 E E E a) < D aa)i 0-.E a-.E E aa)i CD C C CD aa)i C aa)) a) C a) c — _c I— --) 0 U) -a U) -a • IL = L :__Ti lL � IL U) 0 ccnn 130 (12 Pr 7 f Solicitation No: 2015-145-AK Solicitation Title: EMERGENCY BOARD-UP AND SECURING SERVICES Procurement Contact: Tel: 305-673-7000#6455 Email: Aneta Kamyczek anetakamyczekamiamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form are a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: A Quick Board Up Service, Inc. No of Years in Business: No of Years in Business Locally: 26 years 26 years y OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): 10501 NW 50th Street Suite 101 CITY: Sunrise STATE• L ZIP CODE: 33351 TELEPHONE NO.: 954-764-4282 954-483-1104 TOLL FREE NO.: FAX NO.: 954-456-2049 FIRM LOCAL ADDRESS: same CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Dan Kaleky ACCOUNT REP TELEPHONE NO.: 954-764-4282 954-483-1104 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: boardup @aquickboardup.com FEDERAL TAX IDENTIFICATION NO.: 65-0089445 The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. s*,aTwa�sc»:u+,.Atawvsryay:n=sz:owezy.ws.a.<.ue.x.ax«:,u.�w�:z....a.a,...n.aa ors.aw,x.,??Y+a ra?Kra uza>,wx.avxw...::xw....�,v.a¢.r...ram,-?�auv'c.�.tx.a:.a..":aa+ce.aaa:.yxme,:..r.a."rrxw,w...xaa u.wtauvc:a:.wed�sa�:aav:Frz. ,w...a�x:..:ewe.xK�..;-:say.,xvn:naa:Na exam..xwn?.?ccam>.xcaracvr:awvua ITB 2015-145-AK 1. Veteran Owned Business. Is Pro oser claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity. Each Proposer shall arrange for Dun &Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City,of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https:llsupplierportal.dnb.coml webappl wcsl storeslservletUSupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed,state and describe the litigation or regulatory action filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If°No"litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect. Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in the past 5 years. If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 4. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. 5. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. ti'.w,waxli;v(pWVNpzeRR:e.O':<�`aR.�.?x...�nY?...aatwvSer 3°axy r scWW'.Nw+.C4e�,':Y`itlxb '?,owR.VN.:xa.:@<W.;AOur.FG#en-.ti.>:.,w.'�Vx'tiri:>W3RVfrusu.:.xav`Sai::,Saxmv,AV.,A^ar:-a x:+R.¢amVxa �x VNaxae;.. :.^>.z.exc ITB 2015-145-AK 2 6. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by an sublic sector agency? YES x NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 7. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 8. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 9. - , ■- --- - _:. •:• '': - •- - • '=--• - • --- -. .. - ••. -- -"- --- e•• •' - - - ••• - .• .••. •. I • I - - - -- :. ! • -- ••. , . _ .• •_ L . .-, . • • . - - •-• . i • ■ - •.. • .. • ....• ■ .... .. . te-the-livint wage-requirement, 10. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. • .V, V V'MT . KA. .....:C>VV1.•,,,A =. R V •v ,<v., •'A eV.TV. ...., �� . . .N..�.�.u.tt, .._�.u,�4 ...a . ITB 2015-145-AK 3 A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES x NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES x NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health X Sick Leave X Family Medical Leave X X Bereavement Leave X X If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 11. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 12. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm §ec ipt Receipt Receipt d Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. . . ,=,n•, . eta. <A �a ,. _ :•u,V... ,_� r=a-s s.�:a sn .. p� a�.w, t_..,.,. ITB 2015-145-AK 4 APPENDIX E PROPOSAL TENDER FORM Failure torsubmit Section 5,Bid Price Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result'in proposal being deemed non-responsive and being rejected.. Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein,and that no claim will be made on account of any increase in wage scales, material prices,delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form (Section 5)shall be completed mechanically or, if manually, in ink. Bid Price Forms (Section 5)completed in pencil shall be deemed non-responsive. All corrections on the Bid Price Form(Section 5)shall be initialed. BOARD-UP AND SECURING SERVICES Description U 1 M Quantities Unit cost Square footage for securing with plywood and SF 3000 $ 1 dimensional lumber on first floor.- 5.00 2 Square footage for securing with plywood and SF 500 $ dimensional lumber beyond first floor. 6.50 3 Linear feet for protective fence chain link. LF 500 $ Fence of 6' height 12.00 4 Linear feet for protective fence chain link. LF 500 $ Fence of 8' hei•ht. 16.00 5 Linear Feet for protective fence chain link. LF 500 $ Chain link Fence of 6' height with fabric. 14.00 6 Linear feet for Protective Fence chain link LF 500 $ Fence 8' height with fabric. 18.00 8 Securin. pool SF 1000 $ 4.25 9 Linear feet for swimming pool protective fence LF 500 $ ' ; �� ' Grand total 87.75 Minimum charge per call for board-up services $ 250.00 /flat fee Minimum charge per call for board-up /flat fee services—swimming pool 250.00 Minimum charge for Emergency call (4 hours response time) $ 250.00 /flat fee h :r; Bidder's Affirmation Company: I • • , •. • - - Authorized Representative: ••1 • - Address: \' 1 1 - - - I I• Telephone:954-764-4282 954-483-1104 Email: boardu• • a•uickboardu•.com Authorized Representative's Signature: 1414/ i FI g «., .,ecwsac.a:xun<naxawxie<arxtt«a:svie man+:.e gym.-..:.:a.^e a.ca:a,,x w:zcmcaa:zx.,i :.;xa�•v.. ..zesxara�a?z evmu^. �vcr..wr.xawa aa.�:aw>.mac:a:nu.a:ac.: +u aca..rsa sv ,.ncue s e.swsx.. ae .:.n:xh raxa:::. 24 ITB 2015-145-AK General Contractor's license attached City of Miami Beach since 2010 Bldg Dept. Code Enforcement Police Department Fire Department City of Hollywood since 1998 Finance Department 954-921-3380 Bldg Dept.Joyce Dunson 954-921-3307 Bldg Dept Christine Gordon 954-921-3335 City of Lauderhill since 2002 Don Giancoli Ast Fin Director 954-714-1534 City of North Miami Beach since 2001 Sergeant Mohammad Asim Administrative Services Office: 305-949-5500 Ext. 2508 Cell 954-643-6699 asim @nmbpd.org More upon request f (' ;. F F RIDA � S TATS O LO DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION - CONSTRUCTION INDUSTRY LICENSING BOARD (850) 487-1395 ate... 1940 NORTH MONROE STREET • TALLAHASSEE FL 32399-0783 , _ KALEKY, DANIEL ALLEN A QUICK BOARD UP SERVICE INC . 1261NW116AVE PLANTATION FL 3332a Congratulations! With this license you become one of the nearly /7--y-•-- _- --=----t, = ,-;,a=ti = . _:,i ,_-,_.. one million Floridians licensed by the Department of Business and Professional Regulation. Our professionals and businesses range `:# STATE OF FLORIDA from architects to yacht brokers,from boxers to barbeque restaurants, `. - DEPARTMENT OF BUSINESS AND and they keep Florida's economy strong. ;,t ,L PROFE �° '+ . . h . ti ULATION Every day we work to improve the way we do business in order to , CGC060281 ,„, =� ' ,� , -.'••.;Q8/17/2014 serve you better. For information about our services,please log onto Jr <- % www.myfloridalicense.com. There you can find more information CERTIFIED G ,`.,T , a' - -' about our divisions and the regulations that impact you subscribe , ;; _� �; to department newsletters and learn more about the Department's KALEKY,DA per. - �• ,._.. ;_, •--, a initiatives. t" AQUICKBOA:'••i, .sua.s'_,"'.a ..> .,. :dry Our mission at the Department is License Efficiently, Regulate Fairly. `��1 ,, :,; ,f• We constantly strive to serve you better so that you can serve your ''',*..'n uv. customers. Thank you for doing business in Florida, ,._- is CERTIFIED under the irlsions of-Ch.489 FS. and congratulations on your new license! .= :-904 i/ onsidey.-Atlp31;2016 - - _ L140a170003017 DETACH HERE RICK SCOTT, GOVERNOR KEN LAWSON,SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD ;, ' '--E A• . LICENSE NUMBER "' } ..' A i ;°d 4 - CGC060281 -*' '4 - _mss„ - - - 'f' -. Ar ' 'i The GENERAL CONTRACTOR - ` ' - <, N below IS CERTIFIED rt¢ , _� ;• .rr firmed ..� - { Under,the provisions of Chapter 489 FS. 4.:-.ems... .:---.,�.,.,,; , Expiration date: AUG 31, 2016 �. ••ems : ' ': Mz DANIEL ALLEN , ti KALEKY, DA ■i -A QUICK.BOARD:UP-S . .z i, M . I��6N^ 1.16.5S-. r J ,� �`' _li(V�.�� • 1 '�� .,-,.... `� ��w ��3,.�jt 7,f?!i" '.4 G�t::�. + � \� . i -",�5. ,�� — � .l .� �r f �• rte. — s7.+.�`• F1 ••}' mo, e' I. \. 44� `,� ■ • • •El ISSUED: 08/17/2014 DISPLAY AS REQUIRED BY LAW SEQ# L1408170003017 AR EP CERTIFICATE OF Uk:ILITY INSURANCE ) 3/24/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Tim IBaaC3on The Langley Agency, Inc. IA/cNro.Extt: (561)482-2501 FAX (A/c. (561)482-2503 6100 Glades Road y enc ADDRL tisaacson@thelan 9 y g le a corn ADDRESS: Suite #206 INSURER(S)AFFORDINGCOVERAGE NAIC# Boca Raton FL 33434 INSURERA:Allied Property & Casualty INSURED INSURER B:Philadelphia Ins Co. MOORE&SNOEP CONSULTING INC,MSI CONSULTING INSURERC: KINCLAVEN LLC .DBA ASCENT SOLUTIONS INSURER D: 1900 GLADES RD SUITE 103 INSURERE: BOCA RATON FL 33431 INSURER F: COVERAGES CERTIFICATE NUMBER:CL1271001865 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) A GENERAL LIABILITY X X ACP5944417876 04/07/2015 04/07/2016 EACH OCCURRENCE _ $ 1,000,000 DAMAGE TO RENTED 300 000 X COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $ CLAIMS-MADE X OCCUR MED EXP(Any one person) $ . 5,000 PERSONAL 8 ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 • GEN'L AGGREGATE LIMIT APPLIES PER: • PRODUCTS-COMP/OP AGG $ 2,000,000 X POLICY PRO- JECT LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED I PROPERTY DAMAGE $HIRED AUTOS AUTOS (Per accident) • A UMBRELLA LIAB X OCCUR X X ACP5944417876 04/07/2015 04/07/2016 EACH OCCURRENCE $ 2,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000 DED RETENTION$ $ A WORKERS COMPENSATION X ACP5944417876 04/07/2015 04/07/2016 X O LIMRY ITS ER AND EMPLOYERS'LIABILITY ANY YICE OPRIETOR/PARTNER/E ECUTIVE Y N N/A E.L.EACH ACCIDENT $ 500,000 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 500.000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 500,000 B Professional Liability X K PHSD923779 . 3/6/2015 3/6/2016 Each Occurance $1,000,000 Annual Aggregate $1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Project executed by A Quick Board Up Services 10501 NW 50th Street, Suite 101 Sunrise, FL 33315 The City of Miami Beach is additionally insured CERTIFICATE HOLDER CANCELLATION City of Miami Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1700 Convention Center Drive, THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. • Miami Beach, FL 33139 AUTHORIZED REPRESENTATIVE Tim Isaacson/ALIDA ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. INS025(201005).01 The ACORD name and logo are registered marks of ACORD a ARD® CERTIFICATE LIABILITY INSURANCE DATE I MWD awn 06/15/20 5 L.------' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO:RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE.AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE •A CONTRACT BETWEEN'THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies).must be endorsed: If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu.of such endorsement(s). PRODUCER `NTACTMARIELA AMEZQUITA NAME; ALBERT CARBALLOSA PHONE rsA,_ __�.�.. . 954987-0100 FAX 95-239-6650 •�� 4620 HOLLYWOOD BLVD .1"'�1"'-�..�1,. _..- (A/C,No): �"'"`� Wass: mfr F> MARIELA HOLLYWOOD, FL 33021 —.__•_. @ALCARBALLOSA.COM 1 <, _...............__.__.—..... INSURER{S}AFFORDING COVERAGE I INSURER A A-State Farm.Mutual Automobile Insurance:Company 25178 INSURED QUICK BOARD UP SERVICE _._.----.—...—.._ ..._.—_ _.. INSURER B; 10501 NW 50TH ST STE 101 INS NSURER C: SUNRISE FL 33351-8012 - ----._._ INSURER D: INSURER E: i INSURER F: Ili COVERAGES CERTIFICATE.NUMBER: REVISION NUMBER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE.LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY.CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS .. CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. I INSR -_.- _ _—_.......__ : •-- -• . _.._ -- :ADDUSDE R, i POL(CY EFF POLICY EXP 1 LTR TYPE OF INSURANCE INS)1 WVD i POLICY NUMBER I(MM/DDIYYYY) (MI1IIoD/YYYY).1 LIMITS 1 COMMERCIAL GENERAL LIABILITY i ; I EACH OCCURRENCE '$ 1 [ . �. - (,LATHS-MADE 1 OCCUR ; I PREMISES)E TEp PREMISE S(Ea occurrence). $ MED EXP(Any one person) S N PERSO AL.B AD)/INJURY S GENT.AGGREGATE LIMIT APPLIES PER _ _ — -- _ r �PRO- 1 3 ? jGENERALAGGREGATE $ ..........1 POLICY L_ —;JECT L.....1 LOC 1 -. :PRODUCTS-COMP/0P AGG $ I OTHER: $ 1 f r $ AUTOMOBILE LIABILITY 944 3136-C10-59B ' 03/10/2015.T 09/10/2015 !COMBINED SINGLE:LIMIT $ —7 (Ea accident) ANY AUTO 984 3205-E25-59B 05125/2015 11125/2(315.!e _.. ODILY INJURY(Per person) ;:S 1;000,(100. 1 ALL OWNED i y I SCHEDULED —•- __ AUTOS AUTOS I 6983651-C12-59D 03/12/2x15 09/12/2015 BODILY INJURY(Per accident) —__.—..__.. NON-OWNED dent) $ 1,000,000. YIRED AUTOS — PUTOS I 1 i PROPERTY-DAMAGE a I I 1 per accident) $ 500,()00 COMP 8 COLLIDED •s Sao ---1 UMBRELLA LiAB OCCUR EACH OCCURRENCE I EXCESS LJAB ._.. CLAIMS-MADE AGGREGATE $ i DED RETENTION S i ( $ I WORKERS COMPENSATION ( ` 1J I PER .0TH_ t !AND EMPLOYERS'LIABILITY I iii YIN 'ANY PROPRIETOR/PARTNER/EXECUTIVE I' 1 — ff :STATUTE � f ER OFFICER/MEMBER EXCLUDED? [N/A1 _ (Mandatory in NH) ! E.L.EACH ACCIDENT $ !1 es,describe under I 1 E.L.DISEASE,-EA EMPLOYE $ .D SCRIPTION OF OPERATIONS below I I i EL.DISEASE-POLICY LIMIT I S ( i E i DESCRIPTION OF OPERATIONS 1 LOCATIONS/VEHICLES(ACORD.101,Additional Reraiits Schedule,may be attached if more space`Is required) PROJECT#ITB-34-08-09 CERTIFICATE HOLDER • CANCELLATION BE I CITY OF MIAMI CITY CONVENTION BE CENTER SHOULD ANY.OF THE.ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE .EXPIRATION DATE THEREOF; NOTICE WILL BE DELIVERED IN MIAMI BEACH, FL 33139 . ACCORDANCE WITH THE POLICY PROVISIONS. AU RI t" RESENTATIVE s� ©1988 2014 ' .0•CORPORATION.All rights reserved. /ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD 1001486-132849.9 02-04-2014 • J INVITATION TO BID EMERGENCY BOARD-UP AND SECURING SERVICES ITB# 2015-145-AK BID ISSUANCE DATE: MAY 5, 2015 BID DUE: MAY 28, 2015 @ 3:00 PM ISSUED BY: Aneta Kamyczek M. MIAMI BEA,CH Aneta Kamyczek, Procurement Coordinator PROCUREMENT DEPARTMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.7000 x6455 I Fax: 786.373. 7490 I www.miamibeachfl.gov P. MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 15 APPENDICES: APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS APPENDIX B "NO BID" FORM APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS APPENDIX D SPECIAL CONDITIONS APPENDIX E COST PROPOSAL FORM APPENDIX F INSURANCE REQUIREMENTS ITB 2015-145-AK 2 NAIAMIBEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1. GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful Bidders(s) (the"contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The purpose of this bid is to establish a Contract, by means of sealed bids, with qualified contractor(s)for emergency board-up and securing services, as specified herein, from sources that will provide prompt and efficient service. 3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: ITB Issued May 5, 2015 Pre-Bid Meeting Not required Deadline for Receipt of Questions May 18, 2015 5:00PM Responses Due May 28, 2015 3:00PM Tentative Commission Approval Authorizing Award TBD 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: Aneta Kamyczek 305 673-7000#6455 anetakamyczek(a�miamibeachfl.gov Additionally, the City Clerk is to be copied on all communications via email at: RafaelGranado a miamibeachfl.gov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. ITB 2015-145-AK 3 MIAN\IBEACH 4. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled. A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall -4th Floor City Manager's Small Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 4142489 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 5. PRE-BID INTERPRETATIONS. Verbal information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found, on the City Of Miami Beach website: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 ITB 2015-145-AK 4 MIA I EAC H • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid, to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance, furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS.The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards, Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 11. VE TERAN B US INE SS ENTERPRISES PREFERENCE. Pursuant to Ci ty o f Miami B ea ch Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 12. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 13. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall ITB 2015-145-AK 5 P MIAMI BEACH exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: • The ability, capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified,without delay or interference. • The character, integrity, reputation,judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the - Contract. 14. MULTIPLE AWARDS. The City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by group or in its entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement; 2) it is in the best interest of the City to do so regardless of reason. 15. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of • the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1)Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 16. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 17. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to °the Bidder........0 ...... .. s . . -. -. . . .. .. - . .. , . .. . . .... . ..... . - _ .. 18. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the Bid by the Mayor and City Commission. 19. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall ITB 2015-145-AK 6 MIAMI BEACH be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 20.AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 21. ANTI-DISCRIMINATION. The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 22. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation, without the prior written consent of the City. 23. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three(3)years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 24. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 25. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 26. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 27. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 28. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7)calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s)from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original ITB 2015-145-AK 7 MIAMI BEACH specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in section 5.0, Acknowledgements/Affidavits. Failure to acknowledge Addendum may deem a bid non-responsive. The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Department of Procurement Management(DPM), 1700 Convention Center Drive, Miami Beach, FL 33139 with a copy to the City Clerk. 29. COLLUSION.Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract,or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 30. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 31. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 32. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days,(in calendar days) required to make delivery after receipt of purchase order,,in space provided.. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 4:00 P.M. 33. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time(in calendar days) for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted. 34. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. ITB 2015-145-AK 8 MIAMI BEACH D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 35. DISPUTES. In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to be furnished hereunder, the decision of the City shall be final and binding on all parties. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then B. Addendum issued for this Bid, with the latest Addendum taking.precedence; then C. The Bid; then D. The bidder's bid in response to the Bid. 36. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 37. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s)offered conform with or exceed quality as listed in the specifications. ITB 2015-145-AK 9 • MIAMI BEACH 38. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 39. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a"first priority" under the emergency conditions noted above. . 40. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based'upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 41. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 42. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. 43. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 44. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. 45. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor,or agent of the City, for the purpose of influencing consideration of this Bid. ITB 2015-145-AK 10 MIAMIBEACH I EACH 46. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 47. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 48. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 49. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 50. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 51. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. 52. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. ITB 2015-145-AK 11 MIAMIBEACH 53. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 54. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 55. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 56. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder.. 57. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 58. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications, free of damage or defect, and properly invoiced. 59. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 60. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five(5)calendar days upon request from Purchasing Agent. ITB 2015-145-AK 12 MIAMI BEACH 61. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. 62. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid • opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 63. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 64. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 65. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 66.TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 67. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion, which will make a recommendation for award to the City Commission. 68. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this ITB 2015-145-AK 13 MIAMI BEACH subsection 1.57. 69. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty(30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 70. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s)offered and furnished. ITB 2015-145-AK 14 f A I AAA I BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids.Additionally, five (5) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL. The Bid Proposal is to include the following: • TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive. All corrections on the Cost Proposal Form shall be initialed. • TAB 2 Bid Certification, Questionnaire and Affidavits (Appendix A) • TAB 3—Documentation indicating compliance with minimum requirements. 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. ITB 2015-145-AK 15 APPENDIX "A " :40,4 1 AM, I Proposal Certification , Questionnaire & Requirements Affidavit ITB 2015- 145-AK EMERGENCY BOARD-UP AND SECURING SERVICES DEPARTMENT OF PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Solicitation No: 2015-145-AK Solicitation Title: EMERGENCY BOARD-UP AND SECURING SERVICES Procurement Contact: Tel: 305-673-7000#6455 Email: Aneta Kamyczek anetakamyczek(c�miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form are a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2015-145-AK 1 1. Veteran Owned Business.Is Pro poser claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity. Each Proposer shall arrange for Dun&Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City,of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https:ll supplierportal.dnb.comlwebapplwcslstoreslservlet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible ' in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) in the last five years. If an action has been filed, state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If"No"litigation or regulatory action has been filed against your firm(s), please provide a statement to that effect. Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in the past 5 years. If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 4. Conflict Of Interest.All Proposers must disclose, in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose_the name(s) of any officer, director, agent,_,or immediate family member (spouse, parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. 5. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. ITB 2015-145-AK 2 6. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by any public sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 7. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 8. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/.•9. • ' • . •. --• - . - -• ''= - • :-..• --- - - • • - - -• - - e•• •••- - •• --- shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012 13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI U)Miami/Ft. Lauderdale,issued by the U.S.Department of Labor's sarae-(in-a-paFtickilaf-year* • • • ' ..... • 10. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach, Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. ITB 2015-145-AK 3 A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 11. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals,or-replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 12. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer.having,received solicitation through.the.City's.e-procurement system, PublicPurchase.com. However,,Proposers.-are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. ITB 2015-145-AK 4 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure that all information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content, its accuracy, or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or.investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2015-145-AK 5 • • PR,OPO:SER,CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposers Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of , 20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of My Commission Expires: ITB 2015-145-AK 6 APPENDIX B iia-, , R ' ,\ , " No ITB 2015- 145-AK EMERGENCY BOARD-UP AND SECURING SERVICES PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 rote• I :s i arta xt to s o e endor�s wh_o hay rece ed: no� =c 7 %=i.o n oof his s.oi.ci#Satto? b ,aµ e e i ,e t not to res and {a co p eate a d S:U�7mi tah: atf� ch= d f`Stat:e 'e a 1xo Bpid.' . he `� . �e x Brit _f Neo Bid" arovi es. °h C'ty t. n 9orr �rE r a -or f pr t, e s�a- ic¢�t qtr p ace:s�s. Failure a s `t ate tf,q o id' r r, s , rn n �� nag rotizfre .-,,,4%',0ANTS°oaf fc t re " :,ic�iit to s t�jr M a 7 ITB 201.5-145-AK Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH DEPT. OF PROCUREMENT MANAGEMENT ATTN: Aneta Kamyczek, Procurement Coordinator PROPOSAL # ITB 2015-145-AK 1700 Convention Center Drive MIAMI BEACH, FL 33139 8 ITB 2015-145-AK APPENDIX C m 1 A I �_ ,�. Jf Minimum Requirements & Specifications ITB 2015- 145-AK EMERGENCY BOARD-UP AND SECURING SERVICES PROCUREMENT DEPARTMENT 700 Convention Center Drive Miami Beach, Florida 33139 9 ITB 2015-I45-AK C1. MINIMUM REQUIREMENTS. The Minimum 'Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposers that fail to comply with minimum requirements will be deemed non- responsive and will not be considered. BOARD-UP AND SECURING SERVICES 1. Prospective bidders must be licensed as Building or General Contractor in the State of Florida or Miami Dade County. SUBMITTAL REQUIREMENT: All bidders must submit current Building or General Contractor license.Contractor shall maintain a valid license throughout the duration of the contract. 2. Proposer must provide services to a minimum of three (3) public or private sector in the last five (5)years similar in scope to this ITB. SUBMITTAL REQUIREMENT: For each client listed, provide: client name, client representative, client representative email address and telephone number; contract dates and brief scope of work. SWIMMING POOLS 1. Prospective bidders must be licensed as Pool Maintenance Contractor in Miami Dade County. SUBMITTAL REQUIREMENT: All bidders must submit current Pool Maintenance Contractor license.Contractor shall maintain a valid license throughout the duration of the contract. 2. Each bid must be accompanied by a minimum of three (3) references which represent established business relationships in the past three(3) years SUBMITTAL REQUIREMENT: Reference shall include list of the project with completion date in the past three (3) years, the name of the company, a contact -person, =contact...person's e-mail address, the telephone. number and.facsimile number. C2. STATEMENT OF WORK The purpose of this Bid is to establish a contract, by means of sealed bids, with a qualified vendor(s), to provide for the purchase of emergency board-up and securing services. The work and services to be provided in this bid shall include the furnishing of all materials, labor, supervision, means of transportation, permits, licenses, equipment and incidentals necessary for the emergency board-up and in the securing of buildings and structures citywide on an as needed basis. C2.1 PERMITS 1. The Contractor shall, without additional expense to the City, comply with all applicable laws, ordinances, rules, statutes, and regulations. 10 ITB 2015-145-AK • 2. Contractor will not be responsible for any fees, permits, inspections, unless otherwise stated. City will reimburse Contractor for any required permit fees only. City will reimburse for initial review and one resubmission only. Costs associated with additional re- submissions will not be reimbursed. Contractor shall not include permit fees on Bid Form. All licenses required by municipality, governmental agency, or political subdivision shall be obtained by and paid for by the Contractor. 3. Building permits are required before commencing the work. Under emergency circumstances, as determined by the Building Official, after-the-fact permits can be obtained by the contractor within 24/48 hours after work has commenced. C3. SPECIFICATIONS: BOARD-UP SERVICE MATERIALS. 1. Exterior Plywood. Shall be of new un-sanded CDX grade. 2. Plywood Thickness. Shall be one-half inch (1/2') for windows openings, five eight inch (5/8") for framed door openings, and three-quarter(3/4") for unframed door wall openings. When extra large windows openings or sliding glass door are encountered, use five-eight (5/8")or three quarter(3/4") as necessary. 3. Drilling of Holes and Use of Nails. All holes shall be drilled to accommodate bolts. Face- nailing of panels to wood frame windows is prohibited. Nails shall not be used unless authorized by the Department's Project Manager ( or his/her designee) prior to commencement of work. 4. Bolts/Washers and Mating Hardware. The bidder shall use carriage bolts mated with nuts and two (2) flat washers as shown in the Figure # 1 Carriage Bolts. Washers are to be of surface size to fully accept the square portion of the bolt beneath the head. Bolt and mating hardware may be galvanized or cadmium plated. 5. Use of Lumber to Secure Plywood Cover. The bidder shall use two inch by four inch (2"x4") graded lumber for securing the plywood cover. The two by four(2"x4") should be a minimum of sixteen inches(16") longer than the width of the plywood cover. • Note: Two'inch by four's inch (2"x4")shall be drilled with one—half inch (112') diameter holes that line up with the holes in the plywood covers. 11 ITB 2015-145-AK Figure#1 Carriage Bolts nAT IS 9� L 3 .K''fms l..F Tar*Mt 0,1**N t i1'+!X11:' tout n144 wrn- w._:z. 1 At .a.6eati. tt4!.^. ..d'a`S'`,4 tiff-t `4 C3.1 SPECIFICATIONS: BOARD-UP AND SECURING SERVICES C3.1.1 Securing Openings 1. All windows, doors and all other external wall openings shall be covered and secured All openings in the basement, first floor doors and windows, and any point of entry accessible from a porch, fire escape or other potential climbing point shall be barricade with plywood, 2"x4" braces, carriage bolts sets and nails. The structure shall be posted with a NO TRESPASSING sign at the completion of the board-up. The sign needs to comply with Miami Beach Police Department format. Attached figure#2 shows sign formats: 12 ITB 2015-145-AK Figure#2 NO TRESPASSING formats: FOR YOUR PROTECTION All M'&e a h P c t,e Depami.m C ors a e aulwraed r o p r a w rt a fi es w advise any pa wn to tame these wives, Failure to worms Ihx pnarmes after belag a vs'ruded may se LI c aat tar eeepms aha warning. 45 810.48&910.09,RA.STAB POLICE Window Appliqué (20"x6") This stick-on sign is designed for glass storefronts and glass entry/exit doors. $14.00 FOR YOUR PROTECTION All Miami Beach Police Department Officers are authorized representatives to advise any person to leave these premises. Failure to vacate the premises after being so instructed may result in an arrest for trespass after warning. §§810.08 a 810.09,FLA.STAT. ,`P_AMBEACH POLICE305.673.7900 I miamibeachfl.gor Metal No Trespass Sign Non-Reflective (18"x12") This metal sign is designed for indoor/outdoor use. It is designed to be viewed near entry and exit points. $22.00 13 ITB 2015-145-AK WARNING NO TRESPASSING All Miami Beach Police Deportment Officers are authorized representatives fo advise any person to leave these premises.Failure to vacate the premises after being so instructed may result in an arrest for trespass after warning. §§810.08&810.09,FLA.STAT. lN,'M BEACH LIC E 305.673.7900 I miamibeachfl.gov Metal No Trespass Sign (18"x24") Large - Outdoor This metal sign is designed to be used in large areas such as open fields, abandoned buildings, construction sites and parking lots. Non-Reflective$24.00 Reflective $30.00 To order a sign(s) please complete the following: A) The Sign Order Form B) The Trespass Affidavit on your business/company letterhead (must be signed by the owner or authorized representative) For more information on ordering our Police "No Trespass" signs, contact Officer Deborah Martineau at 305-673-7776 Ext. 3727 or DeborahMartineau@miamibeachfl.gov 14 ITB 2015-145-AK 2. All broken glass shall be removed. 3. Locks shall be placed at the front door with a combination lockbox. 4. If there is a deadbolt lock on the main entry door, bidder shall replace handle set with a lock or equivalent and disable the existing deadbolt. 5. Other entryways that provide immediate access to the living area, attached garage or basement area shall be secured. 6. Doors shall not be braced or nailed shut: 7. Sliding glass doors shall be secured. 8. Detached garage doors and outbuildings shall be secured with a padlock and hasp. 9. Unplug automatic garage door openers and secure garage doors, when applicable. Garage doors shall be left in such a condition as to allow for opening and closing without the use of the automatic garage door opener. 10. In accordance to Section 58.299 (h) of the Code of Ordinance: All exterior board-ups must be painted in the same color as the building exterior. 11. Photographs. Two (2) photographs shall be taken of each opening requiring securing one before and one after securing. Photographs shall be developed and submitted with invoice for payment. Photographs must be digital. All photographs must have the property address imprinted, must be signed, dated and display the printed name of the person who took and signed the picture. C3.1.2 Framing of Non Standard or Unframed Openings 1. For non-standard or unframed openings, the bidder shall install framing suitable for support of plywood panels. The framing shall provide a base having strength consistent with or greater than that of the surrounding building. Framing shall be secured to permanent component of the structure. 2. Board-up of windows, doors and any other openings specified in the work authorization shall be boarded up in such a manner that the completed board-up does not present any-safety or contamination hazard to the general public or department • personnel. C3.4 Specifications for Barrier Assembly. 1. Plywood shall be cut to fit over the window and door openings, flush with outside of the molding/trimmer stud. Application of barriers shall be completed so that all lift or pry points are avoided. 2. The 2"x4" braces shall be cut to fit the horizontal dimension of the plywood. Two exterior and two interior 2"x4" braces shall be provided for each window and three sets for each door. 3. Window Assembly—Braces are located horizontally approximately 1/3 of the distance from the top and the bottom of the window. Bolt holes are located 1/3 of the length of 15 ITB 2015-145-AK the brace from the outside edge of the window jams. Prior to installation, the assembly should be pre-assembled and 3/8" holes drilled through all of the components. 4. Door Assembly—Door braces will be placed horizontally; one in the center of the doorway and one 1/2 the distance from the center to the top and one 1/2 distance from the center to the bottom of the doorway. Bolt holes are located 1/3 of the length of the brace from the outside edge of the door frame. Prior to installation, the assembly should be pre-assembled and 3/8" holes drilled through all of the components. 5. Plywood used to cover exterior openings shall be nailed every 12" along the perimeter to the window or door frame. 6. The 2"x4" braces on the interior and exterior of the assemblies shall be secured using 3/8" by 12" carriage bolt assemblies. Bolts shall be inserted through the predrilled holes from the exterior with a 1/2" washer place against the exterior brace, a 3/8" washer is placed against the interior brace. The bolt is tightened from the inside so that it slightly compresses the interior brace. 7. The exterior surfaces of barriers shall be painted or stained the same color as the structure to minimize the appearance. 8. Should the through-bolt compression method be impossible due to the size or condition of the opening, the opening shall be covered with plywood and secured with a minimum of three (3")-inch-long deck or wood screws installed on four (4")-inch centers around the circumference of the opening. For buildings that require access by authorized personnel, a single door that is visible from the street may be secured using a solid core wood or steel door. There shall be no windows or other openings in this door. The door shall be securely locked using a padlock and hasp assembly that is bolted through the door. The lock loop portion of the hasp is attached to the door frame using a minimum of three (3")-inch-long wood screws. 9. All board-up shall be assembled according to the figures attached: Figure#3 Securing Instructions for Windows Figure#4 Securing Instructions for Doors 16 ITB 2015-145-AK . . Figure#3 Securing Instructions for Windows .,..__ ...,____441 i ittcopi,m000 .•• . i :1 calotoms. r—y-- - - - - - • i 4, WZOCINCM.14 „:: 1 i AN,91.1.6 MAN.elt.4.1,0..k.,11478 M.0:116 0 01,311,1%.4.1 / : i I 1 ' i $ ':20$0115.TOSIUTM ;: I A- i t V.811 Virg. q i .: 10-.,,,,•: 14,.,....4...4* , .. . i I 1 1 1 %Mal NALS I .1- $ • < A .F. ‘ . 1 1* A * * * * * * * * * * * * f ‘ 1 ' t • $ $ \ WM OUISM. . WieSCOIC1 . , ,.,., '• 1 t $ t i \ VilaW.TRN . , •, I $ $ ‘ $ 1 z 1 1 I 1 2X4Sta • 1 1 t t oil TOIZEk) k $ $ $ $ ., t ' I I 1 I I 1 .., I i 1 : 1 . I I I 1 .., I t 1 i /1 A : ..„... . 1 61644***444**********4444..444.444. .ii... .'4 ? i $ ITLOVACM TKV,AD . ,1 *...4...****...4........****.*.*.4 golommiciuwE3m7Aum • '' 3 all*OUTSIDE MEW rawszwav ram arm wit 1,mi:oat KiPbrAIM,SICE Mit TOZVIROVW AV,,, taTIIMOtteik=1;Wiktr,',X17.01. Z-17,71MAW PAU FZIMS:AV MD Am mme lantIMAAWONIVtift^SOIDAVMMet A RIM AND OW Ft 4,1VOVIMOV4gEt=e1OMUC04.141WPJa $.00.1.1X04,4.0 444:00:00wocx*4,4 610a747100.7zeAt•C.,1:10 M.NNO.4sr.X.XYAW 17 ITB 2015-145-AK • . Figure#4 Securing Instructions for Doors (7...----- 1.17 CC%PLANOOD ter coxmy:to " REMOVE'TRW AS•OUT TO FIT A't3AINST DOOR D MOLDING OR CUT TO COVER DOOR NECESSARYTO DAS i OUTSIDE OF COOR FRAME FUME ANDMIX01110 E LOAINATE PRY ROMS r...............................Z............. :-.5-:r..........,,..,-..,......,0.....,......*.0,..,......1 i i .1 i .1 .1 : :1 ; :1 . • ToP • 1 1 1 1 I it- iro,...a.*.......*:**,..!,.......§...:,......,,....0...4, :.t i 1 ;1 i 1 :1 € to 1 1 1 e-: ?-• -W. ili, ",ir, i: all :I I I it 1 $ it. re r,.. .„: . A 1 2 X 4 BRACES i 1 1 ' E- . 1 I t CUT TO SLE 7 OF •,...z •f f: 1 . i I PLYV-4012, -1 ! i 't •II 1 E . CENTER • /1 \\ :::t 0 0 ,,:,,.,'Z,,,- 1.;:;',... gtie4....", . .. ...-.;fidic. •ali: •-.-f..;.- . . ... ...... ._.. . ... .. ., . .. ...... ..... I 4 I I I i . / i r WOO 3,r •' .. A I 1 . $ :1 :11 I $ 1 I I /- tp: ' 1 ! 1 d'1 4 cAfai.A0.5 eOti ri- 4 vent lir vhisiip.s 'E 1 . 1 1 ON SON SIDES: :- --- 0 &amt.": it , - :1 1 17.---7.---....... 1 .........ri ::-.. f., :1 :1 1 t 4 1 ,, - • . _ . . . 111 ..,mx.,..lion ea.i*fr■tem as.40,i isi,...,ii,iii.0 iti;.3 , Fat7V.4 IRAQ',?"11,744.: Aniamir, rillwaimilla ■ . , . . . \ WCARRi-ASE NW . DOOR-OUTSIDE VIEW WITH II'I001440ER DOOR-INSIDE VIEW ROTES I.DOOR IS:REMOVED An DTCNIED Pi=1W11.1)111a 2 USE I e x tr CAratAGE.80113-ROLINCIO READ ON OUTSIDE OP BUIIINNO :3:TIONTEN NUTS FROM INSIDE ENOUGH TOUCHILY OW:PRESS 2X4 ER.ACE:i. 4:IF PVIVA700 CAN NOT SE:BUTTE DACIAANST BAND=DRS,CUT TO DOVER. CAITSIDE Eta Of DOOR FRAME. MT itC,LES ARE LOCATED ASTi*:Y AR E FOR MOMS itztiVwcen41,24..i 6:CENTER BRACE LOCATED,IN CENTER OF WORMY OPEN1n,TOP MD 150TIONI&Ina ARE.POS111011ED Viill ER EA:A tit2B,szEtaancitea,mkacgi emv.g.,,,,,:t 18 ITB 2015-145-AK C4. SPECIFICATIONS: SWIMMING POOLS 1. Boarding—Up of in ground pools. The perimeter of the pool shall be framed with two inch by six inch (2"x 6") lumber. The various length of lumber utilized shall be tied together with two inch by six inch (2"x 6") lumber cleats extending at least six inches (6") on either side of the joint. When the framing is complete, steel concrete reinforcing mesh shall be securely attached to the top of the lumber frame. This material is commonly known as "10 gauge 6-6 road reinforcing mesh". It is fabricated of ten (10) gauge steel wire so as to form openings six(6) inches on each side. This is a minimum acceptable material. Similar steel mesh which provides smaller openings may be used if approved by the Department's project Manager(or his/her designee). 2. Boarding-Up of above ground pools. The 10 gauge 6-6 road reinforcing mesh shall be placed across the top of the pool. Sufficient mesh must be used to allow the mesh to bend down the outside of the pool walls for a minimum distance of twenty four inches (24")from the top. The mesh must be secured with steel or iron wire to prevent the mesh from being removed. 3. Boarding-Up decorative ponds. Decorative ponds, pool, etc. which are part of a landscaping plan must be secure if they cannot be permanently drained and if they are more than six (6") inches deep. The technique described for securing in ground pools should be used. C5. SPECIFICATIONS: PROTECTIVE FENCE 1. A protective fence (Chain link) shall be installed around the perimeter of the property at a minimum height of six (6') and maximum of eight (8') feet, as determined by the City. One gate 3' in width, a minimum of six( 6') and maximum of eight (8') feet height shall be installed and have a padlock attached. 2. Terminal and line posts shall be installed at a maximum distance of 10' apart. Such posts shall be embedded at a minimum of 24"in ground (See illustration below). • Fence six(6') height. Post dimension: 2 3/8"x 0.095"wall thickness. • Fence eight (8") height. Post dimension: 2 3/8" x 0.095" wall thickness. 11/2"-top rail is required. 3. All guardrails, fences, gates, and/or pre-cast concrete temporary barrier walls work shall be accomplished in accordance with the Department's current Design Standards, unless otherwise requested by the Department's Project Manager(or his/her designee). C5.1 Swimming pool protective fence. Walk space. A walk space at least 18 inches wide shall be provided between swimming pool walls and fences or screen enclosure walls. Every swimming pool shall be protected by a sturdy non-climbable safety barrier and by a self-closing, self-locking gate approved 19 ITB 2015-145-AK by the building official. a. The safety barrier shall be not less than four feet in height and shall be erected either around the swimming pool or around the premises or a portion thereof thereby enclosing the area entirely, thus prohibiting unrestrained admittance to the swimming pool area. b. Where a wooden type fence is to be provided, the boards, pickets, louvers, or other such members shall be spaced, constructed and erected so as to make the fence not climbable and impenetrable. c. The walls, whether of the stone or block type, shall be so erected to make them non climbable. d. Where a wire fence is to be used, it shall be composed of two-inch chain link or diamond weave non-climbable type, or of an approved equal, with a top rail and shall be constructed of heavy galvanized material. e. Gates, where provided, shall be of the spring lock type so that they shall automatically be in a closed and fastened position at all times. They shall also be equipped with a gate lock and shall be locked when the swimming pool is not in use. 20 ITB 2015-145-AK APPENDIX D ,v4.4‘ sik Special Conditions ITB 2015- 145-AK EMERGENCY BOARD-UP AND SECURING SERVICES PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 21 ITB 2015-145-AK 1. TERM OF CONTRACT. The Contract shall commence upon the date of notice of award and shall be effective for two (2)years. 2. OPTIONS TO RENEW. The City, through its City Manager, will have the option to extend for three (3) additional one (1)year periods, subject to the availability of fund for succeeding fiscal year. 3. PRICES SHALL BE FIXED AND FIRM. All prices quoted in the awardee's bid submittal shall remain firm and fixed, unless amended in writing by the City. 3.1 COST ESCALATION. Price must be held firm during the initial term of the agreement. During the renewal term, the City may consider prices increases not to increase the applicable Bureau of Labor Statistics (www.bls.gov) CPI-U index or 3%, whichever is less. The City may also consider increases based on mandated Living Wage increases. In considering cost escalation due to Living Wage increases, the City will only consider the direct costs related to Living Wage increases, exclusive of overhead, profit or any other related cost. 4. PERFORMANCE BOND. INTENTIONALLY OMITTED. 5. REQUIRED CERTIFICATIONS. All bidders must submit current valid licenses and maintain licenses throughout the duration of the contract. 6. SHIPPING TERMS. F.O.B. DESTINATION. 7. DISPOSAL OF WASTE. Bidder shall be responsible for disposal of waste materials/lumber and any and all excess materials, containers, etc. at an off site location in accordance with local, state and federal regulations. City dumpsters are not to be used by contractor. 8. DELIVERY REQUIREMENTS. INTENTIONALLY OMITTED. 9. WARRANTY REQUIREMENTS. The bidder shall warrant its products and/or labor against faulty labor and/or defective material for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City. The warranty will exclude damage due to vandalism or act of nature. This warranty requirement shall remain in force for the full one (1) year period; regardless of whether the bidder is under contract with the City at the time of the defect. 10. BACKGROUND CHECKS. INTENTIONALLY OMITTED. 11. DAMAGES TO PUBLIC/PRIVATE PROPERTY. The bidder shall carry out the work with such care and methods as not to result in damage to public or private property adjacent to the work. Should any public or private property be damaged or destroyed, the bidder, at his/her expense, shall repair or make restoration as is practical and acceptable to the City and/or owners of destroyed or damaged property promptly within a reasonable length of time. (Not to exceed one month from date damage was done). 12. RESPONSE TIME. Contractor shall respond within four (4) hours for Emergency calls and within twenty four(24) hours for non-Emergency calls. 22 ITB 2015-145-AK APPENDIX E � Cost Proposal Form ITB 201 5-XXX-AK EMERGENCY BOARD-UP AND SECURING SERVICES PROCUREMENT DEPARTMENT 700 Convention Center Drive Miami Beach, Florida 33139 23 ITB 2015-145-AK APPENDIX E PROPOSAL TENDER FORM Failure to submit Section 5,Bid Price Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein,and that no claim will be made on account of any increase in wage scales, material prices,delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form (Section 5) shall be completed mechanically or, if manually, in ink. Bid Price Forms(Section 5)completed in pencil shall be deemed non-responsive.All corrections on the Bid Price Form(Section 5)shall be initialed. BOARD-UP AND SECURING SERVICES Description _ U I M Quantities Unit cost 1 Square footage for securing with plywood and SF 3000 $ dimensional lumber on first floor.- 2 Square footage for securing with plywood and SF 500 $ dimensional lumber beyond first floor. 3 Linear feet for protective fence chain link. LF 500 $ Fence of 6' height 4 Linear feet for protective fence chain link. LF 500 $ Fence of 8' height. 5 Linear Feet for protective fence chain link. LF 500 $ Chain link Fence of 6' height with fabric. 6 Linear feet for Protective Fence chain link LF 500 $ Fence 8' height with fabric. 8 Securing pool SF 1000 $ 9 Linear feet for swimming pool protective fence LF 500 $ Grand total Minimum charge per call for board-up services /flat fee Minimum charge per call for board-up $ /flat fee services—swimming pool Minimum charge for Emergency call $ /flat fee (4 hours response time) Bidder's Affirmation _ _-_-_ __ Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: 24 ITB 2015-145-AK APPENDIX F L: . 4.„ Insurance Requirements ITB 201 5-XXX-AK EMERGENCY BOARD-UP AND SECURING SERVICES PROCUREMENT DEPARTMENT 1700 Convention Center Drive Miami Beach, Florida 33139 25 ITB 2015-145-AK At\A . INSURANCE The vendor shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. Insurance required above must include a Waiver of Subrogation in favor of the City. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "A-" as to management, and no less than "Class VII" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida-Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. 26 • T 041011.12r. AMENlitai. =MI aliMINEMIERMILANNIENNOMMIIM guano aasiso asimleamooraa,. pps•713f5 Y , .'B AC--H City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida.33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490. ADDENDUM NO. 1 INVITATION TO BID (ITB) NO. 2015-145-AK EMERGENCY BOARD-UP AND SECURING SERVICES This Addendum to the above-referenced ITB is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The ITB is amended in the following particulars only. 1. The deadline for the receipt of the bids is extended until 3:00p.m., on June 19t" , 2015 at the following location: Miami Beach City Hall Procurement Department 1700 Convention Center Drive,3rd Floor Miami Beach, Florida 33139 Late submittals will not be accepted. Bidders are cautioned to plan sufficient time to allow for traffic or other delays for which the Bidder is solely responsible. Any questions regarding_this Addendum shall be submitted in writing to the Procurement Contact noted below:. Contact: Telephone:.._.-.. -.... J Email: - • Aneta Kamyczek 305-673-7000 ext. 6455 aneta.kamyczeknmiamibeachfl.gov Additionally, the City Clerk's is to be copied on all communications via email at: RafaelGranado anmiamibeachfl.ciov or via facsimile: 786-394-4188. Proposers are reminded to acknowledge receipt of this addendum as part of your ITB submission. Sine , Alegi fi ITQ 2015-145-AK Addendum No. 1