2016-29257 Reso RESOLUTION NO. 2016-29257 -
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING THE DONATION OF
SURPLUS MEETING ROOM CHAIRS, LECTERNS, EASELS, AND
TABLES FROM THE MIAMI BEACH CONVENTION CENTER TO MIAMI
BEACH SENIOR HIGH SCHOOL AND MYRTLE GROVE
PRESBYTERIAN CHURCH.
WHEREAS,the Miami Beach Convention Center(MBCC) has surplus meeting room chairs
and equipment, including lecterns, easels, and chairs, available for donation as a result of the
Convention Center renovation project; and
WHEREAS, the MBCC attempted to auction the surplus chairs and equipment using the
Public Surplus website; and
WHEREAS, the MBCC does not have sufficient storage area to continue to store the
remaining surplus chairs and equipment, which are in "as is" condition and which have a
replacement value in excess of$25,000, during the Convention Center expansion and renovation;
and the best interests of the City would be served by donating the surplus chairs and equipment to a
public or charitable purpose; and
WHEREAS,pursuant to Section 2-315(e), of the City Code,surplus stock with a replacement
value in excess of$25,000 may be donated to another governmental entity,agency,or not-for-profit
organization without placing the surplus stock for public sale if the donation is approved the City
Commission and the City Manager discloses the value, condition, intended use of the surplus stock,
and the manner in which the donation serves the best interest of the City; and
WHEREAS,the Administration recommends that the Mayor and City Commission approve
the donation of meeting room chairs, lecterns, easels, and tables to Miami Beach Senior High
School and Myrtle Grove Presbyterian Church.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
authorize the donation surplus meeting room chairs, lecterns, easels, and tables from the Miami
Beach Convention Center to Miami Beach Senior High School and Myrtle Grove Presbyterian
Church.
PASSED AND ADOPTED this 13th day of January, 2016. -
f
Philip Le. ine, ;�
ATTEST: %
• ` '�` APPROVED AS TO
Raf>el E. Gr:nado, City i'lerk �i
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Approving The Donation Of Surplus Meeting Room Chairs, Lecterns, Easels, And Tables
From The Miami Beach Convention Center To Miami Beach Senior High School And Myrtle Grove
Presbyterian Church.
Key Intended Outcome Supported:
N/A
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
The Miami Beach Convention Center(MBCC)has surplus chairs and equipment available for donation as
a result of the Convention Center renovation project. These items are over twenty(20)years old and are
no longer needed as they will be replaced with new equipment. Additionally, there is insufficient storage
area to continue to store these items during construction. It is now in the best interest of both of the MBCC
and City to donate them.
Pursuant to Section 2-315(c) of the Miami Beach City Code, the City Manager or his/her designee shall
have the authority to sell all surplus stock that has become unsuitable for public use.Additionally,the City
Manager or his/her designee shall have the authority to donate surplus stock to another governmental
entity,agency,or not-for-profit organization without placing the surplus stock for public sale if the donation
serves a charitable or public purpose,the donation is in the best interest of the city,and the value does not
exceed a replacement value of$25,000. The following is a detailed summary of the donated items:
Miami Beach Senior High School
• 600 red meeting room chairs
• 10 lecterns
• 20 easels
• 10 sets of cafe seating (small tables and red chairs).
Myrtle Grove Presbyterian Church
• 100 Red Meeting Room Chairs
The Convention Center still has other items available to donate is continuing to receive inquiries about
other donations and will work with the non-profit organizations on a first-come, first-serve basis.
Additionally, other equipment has been sold on the City's public surplus auction site.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1
N/A 2
3
4
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Max Sklar
Sign-Offs:
Dep ent irector Asp ant City Manager ity Manager
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T:WGENDA =T''6\Janua D\MBCC Chairs Donation LuIT ary.doc
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MIAMIBEACH ADEN®A ITEM C�
DATE "-I 3 l
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMIS ION MEMORANDUM
TO: Mayor Philip Levine and Members /f the City C(mmission
FROM Jimmy L. Morales City Manager ;
DATE: January 13, 2016
SUBJECT: A RESOLUTION OF THE MA ',!R AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING THE DONATION OF
SURPLUS MEETING ROOM CHAIRS, LECTERNS, EASELS, AND
TABLES FROM THE MIAMI BEACH CONVENTION CENTER TO MIAMI
BEACH SENIOR HIGH SCHOOL AND MYRTLE GROVE
PRESBYTERIAN CHURCH.
BACKGROUND
The Miami Beach Convention Center(MBCC) has surplus chairs and equipment available
for donation as a result of the Convention Center renovation project. These items are over
twenty(20)years old and are no longer needed as they will be replaced with new equipment.
Additionally, there is insufficient storage area to continue to store these items during
construction. It is now in the best interest of both of the MBCC and City to donate them.
Pursuant to Section 2-315(c) of the Miami Beach City Code, the City Manager or his/her
designee shall have the authority to sell all surplus stock that has become unsuitable for
public use. Additionally, the City Manager or his/her designee shall have the authority to
donate surplus stock to another governmental entity, agency, or not-for-profit organization
without placing the surplus stock for public sale if the donation serves a charitable or public
purpose, the donation is in the best interest of the city, and the value does not exceed a
replacement value of$25,000.
The following is a detailed summary of the donated items:
Miami Beach Senior High School
• 600 red meeting room chairs
• 10 lecterns
• 20 easels
• 10 sets of café seating (small tables and red chairs).
Myrtle Grove Presbyterian Church
• 100 Red Meeting Room Chairs
The Convention Center still has other items available to donate is continuing to receive
inquiries about other donations and will work with the non-profit organizations on a first-
come, first-serve basis.Additionally, below is a list of the items that have been sold through
Public Purchase to date:
City Commission Meeting
Donation of Convention Center Equipment
January 13, 2016
Page 2 of 2
10,000 Red fabric chairs- $58,700
30' Genie Boom lift—$3,700
45' Genie Boom lift—$4,050
(3) One man lifts—$1,660
Floor Scrubber—$122.50
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the
resolution.
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