2016-29264 Reso RESOLUTION NO. 2016-29264
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING "ALTERNATIVE
NO. 1" AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE CHANGE ORDER NO. 3 TO THE MARCH 13, 2013
CONSTRUCTION CONTRACT BETWEEN THE CITY OF MIAMI
BEACH, FLORIDA, AND LANZO CONSTRUCTION CO., FLORIDA,
FOR RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENTS UNDER •
THE VENETIAN ISLANDS BID PACKAGE 13C (THE CONTRACT);
WHICH CHANGE ORDER INCLUDES: 1) CONSTRUCTION WORK
ASSOCIATED WITH SIX (6) NEW STORMWATER PUMP STATIONS
THAT MEET THE CITY'S ENHANCED STORMWATER CRITERIA, IN
THE NOT-TO-EXCEED AMOUNT OF $12,257,864, 2) A TIME
EXTENSION OF 365 CALENDAR DAYS REQUIRED TO COMPLETE
THE SCOPE OF WORK WITHIN SAN MARINO, DILIDO AND RIVO
ALTO ISLANDS; AND 3) AN INCREASE TO THE OWNER'S
CONTINGENCY OF $1,225,787; ALL FOR A TOTAL CHANGE
ORDER OF $13,483,651.
WHEREAS, on March 13, 2012, the City Commission approved Resolution No. 2013-
28163, recommending the award and execution of a contract with Lanzo Construction Co.,
Florida, for the construction of right-of-way infrastructure improvements under the Venetian
Islands Bid Package 13C (The Project), in the amount of $11,373,491 including contingency
(The Contract); and
WHEREAS, on February 12, 2014, the City Commission approved Resolution No. 2014-
28491, recommending Change Order No. 1 to the Contract, for a total cost of $215,085,
including contingency; and
WHEREAS, on February 12, 2014, consistent with the recommendation of the Mayor's
Blue Ribbon Panel on Flooding and Sea Level Rise and the Flooding Mitigation Committee, the
City Commission approved Resolution No. 2014-28499, amending the City's Storm Water
Management Master Plan; and
WHEREAS, the Public Works Department (PWD) requested that staff implement the
enhanced stormwater system criteria; and
WHEREAS, the new criteria required the Project's Engineer of Record, Schwebke-
Shiskin &Associates (SS&A), to revise the design approved under the Contract; and
WHEREAS, the City also retained AECOM to assist in the implementation of a Citywide
comprehensive flood management plan and to review stormwater improvement plans prepared
by the City's consultants; and
WHEREAS, SS&A completed its redesign, and negotiations began with Lanzo to
implement the revised design criteria into the right-of-way infrastructure improvements under
Lanzo's contract; and
WHEREAS, on February 18, 2015, SS&A responded to additional comments issued by
AECOM and finalized the enhanced stormwater drainage design modifications and, on February
23, 2015, submitted the 100% documents to PWD for final review; and
Page 1of3
WHEREAS, the Office of Capital Improvement Projects (CIP) contacted the twelve (12)
property owners that reside adjacent to the six (6) street ends where the stormwater pump
stations are proposed to be located, for the purpose of discussing the stormwater pump station
design and the process of constructing the improvements within the street ends; and
WHEREAS, meetings with these residents took place between February through March
2015, resulting in the residents expressing concern on the visual impacts from the proposed
structures and equipment components associated with the pump station installations; and
WHEREAS, on April 1, 2015, a subsequent meeting was held with concerned residents,
where the City stated that it would explore possible design alternatives, in an attempt to
minimize the visual impact of the stormwater pump stations and related components; and
WHEREAS, on May 6, 2015, the City Commission adopted Resolution No. 2015-29022,
approving Change Order No. 2 to the Contract, for the drainage conveyance construction work
associated with the enhanced stormwater criteria, in the not-to-exceed amount of $4,499,103,
including contingency, along with an associated time extension of 422 calendar days; and
WHEREAS, the scope of the work for Change Order 3, includes work associated with
the installation of the six (6) pump stations, and the associated pipes, structures and electrical
control panels to each pump station; and
WHEREAS, on September 16, 2015, the City Administration met with the affected
residents (and their representatives) to demonstrate the key improvements to the previous
design, in order to address the concerns brought to the City's attention during the April 1, 2015
meeting; and
WHEREAS, SS&A enumerated each item where improvements were made to the
current design, showing reduction of overall panel height, removal of all raised platforms, and
separation of electrical panels from adjoining properties to allow a buffer for landscape
screening; and
WHEREAS, the residents in attendance requested that the City attempt to relocate the
proposed pump stations to the Venetian Causeway Right-of-Way; and
WHEREAS, on October 8, 2015, the City Administration and members of the Venetian
Neighborhood met with Miami-Dade County Public Works staff to determine if installing the
stormwater pumps along the Venetian Causeway would be a viable solution; and
WHEREAS, the City and Miami-Dade Public Works staff discussed various options and
concluded that the placement of several pump stations and related appurtenances and piping
on the Venetian Causeway would require extensive due diligence, relocation of a multitude of
utilities, and could have significant structural impact on the bridge abutments; and
WHEREAS, at the•City's direction, SS&A analyzed four (4) alternative solutions for the
placement of the pump systems along with equipment and components at different locations
throughout the islands and the Venetian Causeway to discharge the stormwater to the Bay, and
a fifth alternative to maintain the stormwater drainage system as a gravity discharge (if none of
the four alternatives were chosen); and
WHEREAS, Alternatives 3 and 4, do not appear to provide a viable alignment for the
proposed improvements on the Venetian Causeway; and
Page 2 of 3
WHEREAS, the Administration recommends Alternative 1, as to the installation of six (6)
pump stations at the street ends, as the most viable option, because it has already been
designed; it is the current design approved by SS&A and AECOM; it would take the shortest
time for completion of the work; it meets the enhanced stormwater criteria; and it is best
engineering practice to locate the pump station as close to the discharge point as possible, and
WHEREAS, Lanzo presented a proposal for implementing Alternative 1 as reflected on
the attached Change Order No.3, for $12,257,864, plus ten percent (10%) contingency of
$1,225,787, for a total price of $13,483,651, plus a construction time extension of 365 days
beyond March 1, 2016; and
WHEREAS, based on the numerous cost reviews and negotiation sessions throughout
the development of the design of these revised storm water improvements over the last several
months and the examination of supporting documentation presented by Lanzo, SS&A and the
Administration have found the proposal acceptable and recommends approval of Change
Order No. 3; and
WHEREAS, this $13,483,651 Change Order is being funded by $1,950,366 from
previously appropriated funding and $11,533,285 from the Stormwater Master Plan Program;
the acceptance of this $11,533,285 for the Venetian Island Project reduces the available
stormwater bond funds from $60,266,296 to $48,733,011; and
WHEREAS, the total amount of the Contract with Lanzo, should Change Order No.3 be
approved, would be $29,571,330.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission of the City of
Miami Beach, Florida, approving "Alternative No. 1" and authorizing the Mayor and City Clerk to
execute Change Order No. 3 to the March 13, 2013 construction contract between the City of
Miami Beach, Florida and Lanzo Construction Co., Florida, for right-of-way infrastructure
improvements under the Venetian Islands Bid Package 13C; which change order includes: 1)
construction work associated with six (6) new stormwater pump stations that meet the City'
enhanced stormwater criteria, in the not-to-exceed amount of $12,257,864, 2) a time extension
of 365 calendar days required to complete the scope of work within San Marino, Dilido and Rivo
Alto Islands; and 3) an increase to the owner's contingency of $1,225,787; all for a total change
order of$13,483,651.
PASSED AND ADOPTED this /5 day of _Jun047 , 2016
, SAV
Philip L '".r-;.- Mayor
ATTEST: • . .
At I ` 3
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida,Approving And Authorizing The City Manager To
Execute Change Order No. 3 To The Construction Contract Between The City Of Miami Beach, Florida, And Lanzo Construction Co.,
Florida, For The Construction Of The City Of Miami Beach Right-Of-Way Infrastructure improvement Program, Venetian Islands Bid
Package 13C(Project), Dated March 13,2013(The Contract);The Change Order includes: 1)Construction Work Associated With Six(6)
New Stormwater Pump Stations That Meet The Enhanced Stormwater Criteria in The Not-To-Exceed Amount•Of$12,257,864 Plus Time
Extension Of 365 Calendar Days Required To Complete This Work Within San Marino,Diiido And Rivo Alto Islands;And 2)increasing The
Owner's Contingency in The Amount Of$1,225,787;The Resulting Amount Of$13,483,651 Will Be Added To The Construction Contract,
Key Intended Outcome Supported:
Build and maintain priority Infrastructure with full accountability. •
Supporting Data(Surveys, Environmental Scan, etc.): The 2014 Customer Satisfaction Survey indicated that over 77%of residents
rated recently completed capital improvement projects as"excellent"or"good".
Item Summary/Recommendation:
On March 1r,2013,pursuant to Invitation to Bid(ITB)No.49-11/12,for the Right-of-Way Infrastructure Improvement Program—Venetian
Islands Bid Package 13C,the City Commission approved Resolution No:2013-28163,recommending the award of a construction contract to
Lanzo Construction Co.Florida,(Lanzo)for a total construction cost of$11,373,491 including contingency.
On February 12, 2014, the City Commission approved Resolution 2014-28491, recommending Change Order No. 1 to the construction
contract with Lanzo,for a total of$215,085 including contingency.
On February 12,2014, as recommended by the Mayor's Blue Ribbon Panel on Flooding and Sea Level Rise and the Flooding Mitigation
Committee, the City Commission approved Resolution 2014-28499 to amend the City's Storm Water Management Master Plan.The new
criteria required the Engineer of Record,Schwebke-Shiskin,&Associates(SS$■ )to revise the design..
SS&A completed their redesign and negotiations began with Lanzo.The City retained AECOM to assist in the Implementation of a citywide
comprehensive flood management plan and to review stormwater-improvement-plans-prepared-by-the-City's-ConsultantsrBased-on-the- j--
comments issued by the City Engineer, SS&A was directed to again revise the stormwater drainage plans to meet the new criteria
implemented by the City Engineer and AECOM.
•
Once the redesign was completed, CIP contacted the twelve property owners that reside adjacent to the six easements where the
stormwater pump stations are proposed to be located. The residents expressed great concern on the visual impacts from the proposed
structures and equipment components associated with the pump station installations.
•
On May 6,.2015,the City Commission adopted Resolution No.2015-29022•approving Change Order No.2 to the construction contract with
Lanzo,for the drainage conveyance construction work associated with the enhanced stormwater criteria in the not-to-exceed amount of
$4,499,103 Including contingency and a time extension of 422 calendar days.
On September 16, 2015, the City met with residents and their representatives that reside adjacent to the proposed pump stations to
•
demonstrate the key improvements to the design in order to address the noted concerns brought to the City on April 1, 2015. SS&A
enumerated each Item where Improvements were made to the current design showing reduction of overall panel height,removal of all raised •
platforms and separation of electrical panels from adjoining property,to allow a buffer for landscape screening.The residents in attendance
requested that the City of Miami Beach attempt to relocate the proposed pump stations to the Venetian Causeway Right-Of-Way. The
Causeway is under the jurisdiction of the Miami-Dade Public Works Department.
On October 8,2015,the City and members of the Venetian Neighborhood met with Miami-Dade County Public Works staff to determine if
installing the stormwater pumps along the Venetian Causeway would be a viable solution. The City and Miami-Dade Public Works staff
discussed various options and concluded that the placement of several pump stations and related appurtenances and piping on the Venetian
Causeway would require extensive due diligence, relocation of a multitude of utilities and could have significant structural impact on the •
bridge abutments.
At the City's direction, SS&A analyzed four alternative solutions for the placement of the pump systems along with equipment and
components to discharge the stormwater to the bay and a fifth alternative to maintain the stormwater drainage system as a gravity discharge
(if none of the four alternatives were chosen). However, we do not believe there is currently a viable alignment for the proposed
improvements on the Venetian Causeway
The recommended alternative is the installation of six pump stations at the existing street-end easements.This alternative remains the most
viable because it Is the most cost effective,is the current design,it would take the shortest time for completion,is best engineering practice
to locate the pump station as close to the discharge point as possible,and it meets the enhanced stormwater criteria.As such, Lanzo has
presented a proposal for Change Order No.3 at a cost of$12,257;864, plus 10%contingency$1,225,787,for a total price of$13,483,651
and a time extension of 365 days beyond the current project completion date of March 1, 2016. After numerous cost reviews and
negotiations,SS&A and the administration have found the proposal acceptable and recommend approval of the change order.
The Administration recommends approval of the resolution.
Advisory Board Recommendation:N/A
Financial Information:
Source o f Funds: M Y 0 ,, :i l
'\,,r1r 1F I 44)513;358 otnt,.., .:s&..1' ,'4s.3?-s2,.`.•2.;s1'�.2 7:,v40:6ne 9.r 3 5k78•-t.�.o rrttn.:w:. a.t;e'..r..B"...o..nt.dr:sARCCeOsoU,tNito,•'..
:2 0 1,5289.8B
• t\)
$ 11;633,285 Stormwater Master Plan Program •
OBPI ' ' 'Yo tai:.:;:: $ 13,483,651
Financial Impact Summary:N/A
City Clerk's Office Legislative Tracking:
Sign Offs:
:'1,':::1)e-Part ,11
.-. Department IIr.: tor
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T:VIGENDAl20181JanuarylClPlLanzo C.OUTB 49.11-12-Venetian Islands ROW-Summary.doox AGENDA 1TEM IR-7 C--
MIAMi A DATE
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City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City C,t'mmission
FROM: Jimmy L. Morales, City Manager ---
DATE: January 13, 2016
SUBJECT: A RESOLUTION OF THE MAY■ R AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORI A, APPROVING AND AUTHORIZING
THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 3 TO THE
CONSTRUCTION CONTRACT BETWEEN THE CITY OF MIAMI
BEACH, FLORIDA, AND LANZO CONSTRUCTION CO., FLORIDA,
FOR THE CONSTRUCTION OF THE CITY OF MIAMI BEACH RIGHT-
OF-WAY INFRASTRUCTURE IMPROVEMENT PROGRAM,
VENETIAN ISLANDS BID PACKAGE 13C (PROJECT), DATED
MARCH 13, 2013 (THE CONTRACT); THE CHANGE ORDER
INCLUDES: 1) CONSTRUCTION WORK ASSOCIATED WITH SIX
NEW STORMWATER PUMP STATIONS THAT MEET THE
ENHANCED STORMWATER CRITERIA IN THE NOT-TO-EXCEED
AMOUNT OF $12,257,864 PLUS TIME EXTENSION OF 365
CALENDAR DAYS REQUIRED TO COMPLETE THIS WORK WITHIN
SAN MARINO, DILIDO AND RIVO ALTO ISLANDS; AND 2)
INCREASING THE OWNER'S CONTINGENCY IN THE AMOUNT OF
$1,225,787; THE RESULTING AMOUNT OF $13,483,651 WILL BE
ADDED TO THE CONSTRUCTION CONTRACT.
ADMINISTRATION RECOMMENDATION
The Administration recommends adopting the Resolution.
KEY INTENDED OUTCOME
Build and maintain priority infrastructure with full accountability.
FUNDING
$ 1,950,366 Stormwater Bonds Reso No. 2015-28988
$ 11,533,285 Stormwater Master Plan Program
$ 13,483,651_ Total
Change Order No.3 to Lanzo Construction Co.,for Venetian Islands project-Memorandum
January 13,2016
Page 2 Of 5
BACKGROUND
On March 13th, 2013, pursuant to Invitation to Bid (ITB) No. 49-11/12, for the Right-of-
Way Infrastructure Improvement Program —Venetian Islands Bid Package 13C, the City
Commission approved Resolution No. 2013-28163, recommending the award of a
construction contract to Lanzo Construction Co. Florida, (Lanzo) in the amount of
$11,373,491 including contingency.
On February 12, 2014, the City Commission approved Resolution 2014-28491,
recommending Change Order No. 1 to the construction contract with Lanzo, for a total of
$215,085 including contingency.
On February 12, 2014, as recommended by the Mayor's Blue Ribbon Panel on Flooding
and Sea Level Rise and the Flooding Mitigation Committee, the City Commission
approved Resolution 2014-28499 to amend the City's Storm Water Management Master
Plan. The Public Works Department (PWD) requested that staff implement the enhanced
stormwater system criteria. The new criteria required the Engineer of Record,
Schwebke-Shiskin & Associates (SS&A) to revise the design. SS&A completed their
redesign and negotiations began taking place with Lanzo.
The City retained AECOM to assist in the implementation of a citywide comprehensive
flood management plan and to review stormwater improvement plans prepared by the
City's Consultants. Based on the comments issued by the City Engineer and AECOM,
SS&A was directed to again revise the stormwater drainage plans to meet the new
criteria implemented by the City Engineer.
On February 18, 2015, SS&A responded to additional comments issued by AECOM and
finalized the enhanced stormwater drainage design modifications and on February 23,
2015, they submitted the 100% documents to PWD for final review.
Once the redesign was completed, the Office of Capital Improvement Projects (CIP)
contacted the twelve property owners that reside adjacent to the six easements where
the stormwater pump stations are proposed to be located. The meetings with residents
took place from February through March 2015. The residents expressed great concern
on the visual impacts from the proposed structures and equipment components
associated with the pump station installations.
As a result, on April 1, 2015, a meeting was held with the concerned residents, their
legal counsel, and staff from CIP, PWD, the City Attorney's Office and the City
Manager's Office. It was determined that the City administration would explore
alternatives attempting to minimize the visual impact of the stormwater pump stations
and related components.
On May 6, 2015, the City Commission adopted Resolution No. 2015-29022 approving
Change Order No. 2 to the construction contract with Lanzo, for the drainage
conveyance construction work associated with the enhanced stormwater criteria in the
not-to-exceed amount of $4,499,103 including contingency and a time extension of 422
calendar days.
ANALYSIS
and to minimize potential cost
In order to enable the 'ro'ect to achieve full completion p
p J
impacts on the project, this change order will capture all the necessary infrastructure
components to fully complete the stormwater drainage system on the Venetian Islands
Change Order No. 3 to Lanzo Construction Co.,for Venetian Islands project-Memorandum
January 13,2016
Page 3 Of 5
Neighborhood. The scope of work, for this change order includes; six pump stations with
all associated pipes, structures and electrical control panels to each pump station.
On September 16, 2015, the City met with residents and their representatives that reside
adjacent to the proposed pump stations to demonstrate'the key improvements to the
design in order to address the noted concerns brought to the City on April 1, 2015.
SS&A enumerated each item where improvements were made to the current design
showing reduction of overall panel height, removal of all raised platforms and separation
of electrical panels from adjoining property, to allow a buffer for landscape screening.
The residents in attendance requested that the City of Miami Beach attempt to relocate
the proposed pump stations to the Venetian Causeway Right-Of-Way. The Causeway is
under the jurisdiction of the Miami-Dade Public Works Department.
On October 8, 2015, the City and members of the Venetian Neighborhood met with
Miami-Dade County Public Works staff to determine if installing the stormwater pumps
along the Venetian Causeway would be a viable solution. The City and Miami-Dade
Public Works staff discussed various options and concluded that the placement of
several pump stations and related appurtenances and piping on the Venetian Causeway
would require extensive due diligence, relocation of a multitude of utilities and could
have significant structural impact on the bridge abutments.
At the City's direction, SS&A analyzed four alternative solutions for the placement of the
pump systems along with equipment and components to discharge the stormwater to the
bay and a fifth alternative to maintain the stormwater drainage system as a gravity
discharge (if none of the four alternatives were chosen). Description of each alternative
is as follows:
Alternative No.1
Install six Pump Stations at the existing street-end easements, as per plans
submitted to PWD on August 2015; at a cost of $12,257,864, plus 10% contingency
$1,225,787, for a total price of $13,483,651, including a construction time extension
of twelve months beyond the current project completion date of March 1, 2016.
Alternative No. 2
Install six Pump Stations within the Right-of-Way (ROW) at the Terraces nearest the
street-ends and discharge the stormwater runoff to the Bay at the current outfall
locations, i.e. at the street-ends. The width of the ROW for both San Marino and
Dilido Drives (Terraces) is 55', with roadway widths of 22' and 26' respectively. The
width of the ROW for Rivo Alto Drive (Terrace) is 75'. The roadway consists of a 13'
center median strip and two 15' roadways. SS&A has estimated an Order of
Magnitude Cost of $14,959,000, plus 10% contingency $1,496,000, for a total price
of $16,455,000. The estimate includes construction, re-design and construction
administration (6 months for design and permitting and 2 additional months of
construction time). The overall impact on the contract schedule will be extended by
twenty months beyond March 1, 2016.
Alternative No. 3
Install six Pump Stations within the ROW at the Terraces nearest the street-ends and
discharge the stormwater runoff to the Bay at the Venetian Causeway and maintain
the gravity overflow at the street-ends, although we do not believe there is currently a
viable alignment for the proposed improvements on the Venetian Causeway. SS&A
has estimated an Order of Magnitude Cost of $18,047,000, plus 10% contingency
Change Order No.3 to Lanzo Construction Co.,for Venetian Islands project-Memorandum
January 13,2016
Page 4 Of 5
$1,805,000, for a total price of $19,852,000. The estimate includes construction, re-
design and construction administration (8 months for design and permitting and 3
additional months of construction time). The overall impact on the contract schedule
will be twenty-three (23) months beyond March 1, 2016.
Alternative No. 4
Install three large pump stations (one per island) on the Venetian Causeway ROW
and discharge to the bay, although we do not believe there is currently a viable
alignment for the proposed improvements on the Venetian Causeway. SS&A has
estimated an Order of Magnitude Cost of $19,469,000, plus 10% contingency
$1,947,000, for a total price of $21,416,000. The estimate includes construction, re-
design and construction administration (6 months for design and permitting and 8
additional months of construction time). The overall impact on the contract schedule
will be twenty- six months beyond March 1, 2016.
Alternative No. 5
If none of the alternatives above are plausible in the immediate future, and in order to
complete the project with the current contractor, this would require eliminating the
Pump Stations' scope from the current project, and modifying the current stormwater
conveyance system to a gravity discharge through new outfalls located on the street-
ends. This will avoid potential cost impacts for demobilizing and remobilizing due to
delays on the approval of the pump stations. However, this conversion will not meet
the City's enhanced storm water management criteria. The gravity discharge system
will allow the pump stations to be interconnected to the system in the future once a
resolution on their location is achieved.
SS&A has estimated an Order of Magnitude Cost of $1,443,000, plus 10%
contingency $144,300, for a total price of$1,587,300. Price includes construction, re-
design and construction administration (3 months for design and permitting and 6
additional months of construction time). The project time extension for this alternative
is nine months beyond March 1, 2016.
In light of the presented analyses, Alternative No. 1 (current design) remains the most
viable, because it is the most cost effective, it is the current design, it would take the
shortest time for completion, it is best engineering practice to locate the pump station as
close to the discharge point as possible, and it meets the enhanced stormwater criteria.
As such, Lanzo has presented a proposal for change order No.3, (Attachment A) that
addresses the following:
• Additional scope relating to six new storm water pump station installations to
comply with the City's enhanced storm water criteria. This includes
allowances to provide adequate pre-treatment to each pump station. The
selected pump manufacturer will be Flygt, which is the preferred supplier of
PWD-Operations.
• Exercising the provision of Article 38.1.1 of their contract with the City of
Miami Beach that allows for the adjustment of unit prices from the original
contract wherever the unit quantities are adjusted in excess of 20% of the
original amount.
• Effects of imposed weight restrictions on the Venetian Causeway bridges.
• Time extension of 365 days.
Change Order No.3 to Lanzo Construction Co.,for Venetian Islands project-Memorandum
January 13,2016
Page 5 Of 5
The resulting costs are as follows:
• Pump Stations $ 12,125,260
• Bridge Weight Restriction Cost Impact $ 82,977
• Unit quantities greater than 20% $ 49,627
Sub-Total $ 12,257,864
• Contingency at 10% $ 1,225,787
Grand Total $ 13,483,651
Based on the numerous cost reviews and negotiation sessions throughout the
development of the design of these revised storm water improvements, over the last
several months and the examination of supporting documentation presented by Lanzo,
SS&A and the administration has found the proposal acceptable and recommends
approval of the change order (Attachment B). Currently the project is scheduled for final
completion on March 1, 2016. Adding the necessary time for pump manufacturing and
installation of the remaining related appurtenances, the revised final project completion
will be March 2017.
During the adoption of the FY 2015/16 Capital Budget, a new programmatic approach
for managing bond proceeds for capital projects in the Stormwater and Water & Sewer
funds was instituted. The new approach creates a system-wide master program for
each fund. The overall budget control for these funds will be in the master
programs. Whenever a contract is awarded for a project during the fiscal year, an
administrative budget amendment will be processed to move the necessary amount of
funding from the master program to the individual project budget. The necessary budget
amendments will not need to be approved by Commission, but will reflect any contracts
awarded by Commission for these funds. This approach will maintain maximum
flexibility while facilitating the timely spending of bond funds.
This $13,483,651 change order is being funded by $1,950,366 from previously
appropriated funding and $11,533,285 from the Stormwater Master Plan Program. The
acceptance of this $11,533,285 for the Venetian Island project reduces the available
stormwater bond funds from $60,266,296 to $48,733,011.
The total amount of the contract with Lanzo, should this change order No.3 be approved,
would be $29,571,330.
CONCLUSION
The Administration recommends approval of the Resolution.
ATTACHMENTS:
Attachment A - Lanzo Construction change order proposal
Attachment B - SS&A— Redesign proposal analysis letter
JLM\ETC\DM
T:\AGENDA\2016\January\CIP\Venetian Islands\Venetian Islands.CO 3.Memo.docx
ATTACHMENT A
it-
L
.,. . L , COMPANIES
Building and restoring sustainable Infrastructure
to support the needs of our commUnitles I
•
September 17,2015
s
L.iusieon `,Aisistan' iii president
Schwebke-Shiskin.ez Associates,Inc,
3240 Corporate Way - .
Miramar,FL 33025
Re: Venetian islands Bid Package 1 3 C—ITB No.49-11/12—Change Order No.3 Proposal—
Revised Pump Stations Price
Dear Mr.Leon,
The purpose of this letter is to present,the cost to install the proposed six(6)pump stations as noted
in the plans received.on 08/31/2015,along with the remaining items to fully complete the Venetian ..
Islands,Neighborhood 13"C",project. As requested,here are the options using three different pump
.... ,... .... L......-manufac ttuers:,...... ............w._....._....._.......-_..._.�.-. �_ __._.�� ___,.._.- �..... _.-....___..........._.._..._.�._._._....—..__.�W...
• Exhibit A,using FLYGT pumps,for a total of$12,257,863.17
• Exhibit B,using WILO pumps,for a total of$11,625,446.11
• Exhibit C,.rising ABS pumps,for a total of$11,440,665.28
Please,note that in an effort to simplify and speed up the review process,Lanzo has decided to honor
most of the unit prices given earlier this year. Should you have any questions,.please,refer to the
information already given. Also,based on the information received from each of the requested pump
manufacturers,and considering a notice to proceed of October 14th,here,is these .pected.time
extension required; .
• Using FLYGT or ABS pumps,the time extension required to the current.contract time is of
exactly 12 months,365 calendar days,with a final completion date of 03-01-17. The current
final completion is 03-01-16.
- . 6 ..Llaing... ILO.:pumps,..the.:time.extension-required to the:eurientocontiact,tune I;.&14..months,
418 calendar days,,with a final completion date of 04-23-17. The current final completion is
0.3-01-16..
Lanzo reserves the right to withdraw the proposal for the remaining,work if not accepted and
received formally within thirty(30)days. In the event the scope of work is changed by the owner or
.Beach,FL 3 139 Phone 305 548-878-5 Fax.786)476-0368
407.�,inoal►j Road,Suite 1 OR,Miami 3 ( ) �
www.tanzo.net
by the municipality,,or municipalities involved,Lanzo reserves the right to review and approve any
changes prior'to inclusion to this proposal,: Should you have any questions,comments,and/or jl
concerns,please,do not hesitate to contact us.
Respectfully,
LANZO CONSTRUCTION CO.,FL
1.1-44,1tr4L
Pablo C.Rial"io
Project Manager
CC:DI rk Toupczyk,.i',G.,City of Mlalh113each C1P(via e-mail) .
_.._.___.__..____...----_._._.�.� �__,...��ula n Ltnn;P:B:;fibhwebkvShl akin-8nkatuclaws.-ina-(via-c=mail)' — _.
•
•
•
((1.
407 Lincoln ROW,Suite 10R,Miami Beach,FL 33139 Phone(3.05)548-8785 Fax(786)476-0368 !.
www,lanzo.net
- s
LANZO CONSTRUCTION CO.,FLORIDA 09/17/18
Venetian Islands,Neighborhood 13"C" REVISED PUMP STATION PRICES
ITB 49-11/12 FLYGHT PUMPS
City of Miami Beach
. ,
I
DESCRIPTION•• QUANTITI(• UNIT Unit Price .Total-Price• •;
Division 2-Sltework
General Conditions 1 LS $298,972.27 $298,972.27
FURNISH ANS INSTALL SUITABLE BACKFILL MATERIAL 300 CY $37.00 $11,100.00
PLUG EXISTING OUTFALL(ALL SIZES) 6 EA $1,631.86 $9,791.16
24"A2000 456 LF $121,48 $55,394.88 ,•
30"A2000 834 LF $98.02 $81,748.68
36"A2000 • 774 LF $181.83 $140,736,42
42"PP 209 LF $356.37' $74,481,33
48 PP 50 LF $595.53 $29,776,50
20"DIP 384 LF $270.26 $103,779.84
24"DIP • 275 LF • $330.52 $90,893,00
34X53 RCP 98 LF $239.56 $23,476.88.
.. . ._-----.W.,..._•g8X60-RCP°. ... ..-. .....- 108—..----- LF-•-. .._.._....-....-$2.66,87 --•$28,821.•96._._.... _—
•
MANHOLE(TYPE"C"84°DIA) 1 EA $10,369.82 $10,369.82
MANHOLE(TYPE"C"60"DIA) 1 EA •$4,061.90 $4,061.90
INLET(TYPE"C"72"DIA) 1 EA $7,505.47 $7,505.47
96"X 120"DISSIPATOR BOXES 6 EA $74,250.00 $445,500,00
108"X 120"RECTANGULAR GRATE BOX STRUCTURE 6 EA $43,114.95 $258,689.70
96"ROUND(CDS ROUND WATER QUALITY UNIT,SAN MARINO) . 4 EA $85,54930 $342,198.00 • •
120"ROUND(CDS ROUND WATER QUAUTY UNIT,DILIDO&RIVO ALTO) 8 EA $99,850.05 $798,800.40
CORE DRILL EXISTING SEA WALL AND INSTALL NEW OUTFALL CULVERT 12 EA $3,795,00 $45,540.00
•
INSTALL MANATEE GRATES 6 EA $1,900.00 $11,400.00
•
STORMWATER PUMP STATIONS(SAN MARINO)INCLUDING WET WELLS, •
VALVE VAULTS,CONTROL PANEL SLABS AND ELECTRICAL CONTROLS
WITH ALL OF THEIR APPERTENANCES,INCLUDING BUT NOT LIMITED TO, -
PUMPS,VFD'S,TAP BOXES,FLOATS,CABLES,CONDUITS,MOUNTING
POSTS,PANELS,LIGHTNING ARRESTORS,GROUND RODS,HANDRAILS,
STAIRS,HATCHES,ETC. 2 EA $1,485,269.60 $2,970,539.20
STORMWATER PUMP STATIONS(DILIDO)INCLUDING WET WELLS,VALVE
VAULTS,CONTROL PANEL SLABS AND ELECTRICAL CONTROLS WITH ALL •
OF THEIR APPERTENANCES,INCLUDING BUT NOT LIMITED TO,PUMPS,
VFD'S,TAP BOXES,FLOATS,CABLES,CONDUITS,MOUNTING POSTS,
PANELS,LIGHTNING ARRESTORS,GROUND RODS,HANDRAILS,STAIRS,
HATCHES,ETC. 2 EA $1,667,574.50 $3,335,149.00
1
STORMWATER PUMP STATIONS(RIVO ALTO)INCLUDING WET WELLS,
VALVE VAULTS,CONTROL PANEL SLABS AND ELECTRICAL CONTROLS
WITH ALL OF THEIR APPERTENANCES,INCLUDING BUT NOT LIMITED TO,
PUMPS,VFD'S,TAP BOXES,FLOATS,CABLES,CONDUITS,MOUNTING
POSTS,PANELS,LIGHTNING ARRESTORS,GROUND RODS,HANDRAILS, •
STAIRS,HATCHES,ETC. 2 EA $1,438,190.33 $2,876,380.66
•
TURF BLOCKS (24"X 16"BLOCK) 8100 EA $3,06 $24,786.00
INLINE TIDE FLEX VALVES 6 EA $17,626.52 $105,759.12
2.1N WATER SERVICE(WET TAP).1"RPZ&HOSE BIB ASSEMBLY 6 EA $3,701.83 $22,210,98
Ailowance:`Wstoratiorrat OUtfa11iOW 1 LS • 50;O110:130 IS0;1)09:120
TOTAL: $12,257,863.17
•
Exhibit"A"-FLGHT PUMPS
LANZO CONSTRUCTION CO.,FLORIDA 09/17/15
Venetian Islands,Neighborhood 13"C" REVISED PUMP STATION PRICES
1T8 4941/12 WILD PUMPS
City of Miami Beach
•DESCRIPTION I. ' . , - QUANTITY UNIT. Unit Price Total Price'• •
Division 2-Sltework
General Conditions 1 L5. $283,547,47 $283,547.47
FURNISH ANS INSTALL SUITABLE BACKFILL MATERIAL 300 CY $37,00 $11,100.00
PLUG EXISTING OUTFALL(ALL SIZES) 6 EA $1,631.86 $9,791.16
24"A2000 456 LF $121.48 $55,394.88
30"A2000 834 LF $98.02 $81,748.68
36"A2000 774 LF $181.83 $140,736.42 •
42"PP 209 LF $356.37 $74,481.33
48 PP 50 LF $595.53 $29,776.50
20"DIP 384 LF $270.26 $103,779.84
24"DIP .275 . LF,. $330.52 . $90,893.00
34X53 RCP 98 LF $239.56 $23,476.88
_ - .33XE R P 198 _. LF ..._._ _...... .$ 87. ..e.,..... ... .. $28,821.96...-..., --
MANHOLE(TYPE"C"84"DIA) 1 EA $10,369.82 $10,369.82
MANHOLE(TYPE."C"60"DIA) 1 EA $4,061.90 $4,061.90
INLET(TYPE"C"72"DIA) 1 EA $7,505.47 $7,505.47
96"X 120"DISSIPATOR BOXES 6 EA $74,250.00 $445,500.00
108"X 120"RECTANGULAR GRATE BOX STRUCTURE 6 EA $43,114,95 $258,689.70
96"ROUND(CDS ROUND WATER QUALITY UNIT,SAN MARINO) . , .. - 4 .. .EA...- . $85,549,50 . $342,198.00
120"ROUND(CDS ROUND WATER QUALITY UNIT,DILIDO&RIVO
ALTO) 8 EA $99,850.05 $798,800,40
CORE DRILL EXISTING SEA WALL AND INSTALL NEW OUTFALL
CULVERT 12 EA $3,795.00 $45,540.00
INSTALL MANATEE GRATES 6 EA $1,900.00 $11,400.00
STORMWATER PUMP STATIONS(SAN MARINO)INCLUDING WET
WELLS,VALVE VAULTS,CONTROL PANEL SLABS AND ELECTRICAL
CONTROLS WITH ALL OF THEIR APPERTENANCES,.INCLUDING BUT
NOT LIMITED TO,PUMPS,VFD'S,TAP BOXES,FLOATS,CABLES, - - ---
CONDUITS,MOUNTING POSTS,PANELS,LIGHTNING ARRESTORS,
GROUND RODS,HANDRAILS,STAIRS,HATCHES,ETC. 2 EA. • $1,389,028.40 $2,778,056,80
STORMWATER PUMP STATIONS(DILIDO)INCLUDING WET WELLS,
VALVE VAULTS,CONTROL PANEL SLABS AND ELECTRICAL CONTROLS
WITH ALL OF THEIR APPERTENANCES,INCLUDING BUT NOT LIMITED
TO,PUMPS,VFD'S,TAP BOXES,FLOATS,CABLES,CONDUITS,
MOUNTING POSTS,PANELS,LIGHTNING ARRESTORS,GROUND
RODS,HANDRAILS,STAIRS,HATCHES,ETC. 2 EA $1,554,988.35 $3,109,976.70
STORMWATER PUMP STATIONS(RIVO ALTO)INCLUDING WET
WELLS,VALVE VAULTS,CONTROL PANEL SLABS AND ELECTRICAL
CONTROLS WITH ALL OF THEIR APPERTENANCES,INCLUDING BUT
NOT LIMITED TO,PUMPS,VFD'S,TAP BOXES,FLOATS,CABLES,
CONDUITS,MOUNTING POSTS,PANELS,LIGHTNING ARRESTORS,
GROUND RODS,HANDRAILS,STAIRS,HATCHES,ETC. 2 EA $1,338,521.55 $2,677,043.10
TURF BLOCKS (24"X 16"BLOCK) 8100 EA $3.06 $24,786.00
INLINE TIDE FLEX VALVES 6 EA $17,626.52 $105,759.12
2-IN WATER SERVICE(WET TAP)1"RPZ&HOSE BIB ASSEMBLY 6 EA $3,701.83 $22,210.98
Allowance;Restoration at Outfall ROW 1 L5 $50,000.00 $50,000.00
TOTAL: $11,625,446.11
Exhibit"B"-WILD PUMPS
1 , .
LANZO CONSTRUCTION CO.,FLORIDA 09/17/15
Venetian Islands,Neighborhood 13"C" REVISED PUMP STATION.PRICES
ITS 49-11/12 ABS PUMPS
City.of Miami Beach
•
DESCRIPTION` ,,• • '. :r " '-4 • , .QUANTITY .UNIT • Unit Price • Total-Price '
Division'2-Sitework
General Conditions 1 l5 $279,040.62 $279,040.62
FURNISH ANS INSTALL SUITABLE BACKFILL MATERIAL 300 CY $37.00 $11,100.00
PLUG EXISTING OUTFALL(ALL SIZES) 6 EA $1,631.86 $9,791.16
24"A2000 456 LF $121.48 $55,394.88
30"A2000 834 LF $98.02 $81,748.68 •
36"A2000 774 LF $181.83 $140,736.42
42"PP 209 LF $356.37 $74,481.33
48 PP • 50 LF $595.53 $29,776.50
20"DIP 384 IF $270.26 $103,779.84
24"DIP . , . . . 275 LF $330.52 $90,893.00
34X53 RCP 98 LF $239.56 $23,476.88
. . . ......... 3AX6Q_CP - ..- - aQ8 LF 5266.87 $28.021.96 ---- .
8 82
MANHOLE(TYPE"C"84"DIA) 1 ' EA $10,369.82 $10,369.82
MANHOLE(TYPE"C"60"DIA) 1 EA $4,061.90 $4,061.90
INLET(TYPE"C"72"DIA) 1 EA $7,505.47 $7,505.47 •
96"X 120"DISSIPATOR BOXES 6 EA $74,250.00 $445,500.00 •
108"X120"RECTANGULAR GRATE BOX STRUCTURE 6 EA $43,114.95 $258,689.70
96"ROUND(COS ROUND WATER QUALITY UNIT,SAN MARINO) 4 EA $85,549.50 $342,198.00
120"ROUND(CDS ROUND WATER QUALITY UNIT,DILIDO&RIVO
ALTO) 8 EA $99,850.05 $798,800.40
CORE DRILL EXISTING SEA WALL AND INSTALL NEW OUTFALL
CULVERT 12 EA $3,795.00 $45,540.00
INSTALL MANATEE GRATES 6 EA $1,900.00 $11,400.00
STORMWATER PUMP STATIONS(SAN MARINO)INCLUDING WET
WELLS,VALVE VAULTS,CONTROL PANEL SLABS.AND ELECTRICAL
CONTROLS WITH ALL OF THEIR APPERTENANCES,INCLUDING BUT
NOT LIMITED TO,PUMPS,VFD'S,TAP BOXES,FLOATS,CABLES, - -- - • -- ----- -- --
CONDUITS,MOUNTING POSTS,PANELS,LIGHTNING ARRESTORS, •
GROUND RODS,HANDRAILS,STAIRS,HATCHES,ETC. 2 EA $1,264,578.85 $2,529,157.70
STORMWATER PUMP STATIONS(DILIDO)INCLUDING WET WELLS,
VALVE VAULTS,CONTROL PANEL SLABS AND ELECTRICAL CONTROLS •
WITH ALL OF THEIR APPERTENANCES,INCLUDING BUT NOT LIMITED
TO,PUMPS,VFD'S,TAP BOXES,FLOATS,CABLES,CONDUITS,
MOUNTING POSTS,PANELS,LIGHTNING ARRESTORS,GROUND
RODS,HANDRAILS,STAIRS,HATCHES,ETC. 2 EA $1,665,775.33 $3,331,550.66
STORMWATER PUMP STATIONS(RIVO ALTO)INCLUDING WET
WELLS,VALVE VAULTS,CONTROL PANEL SLABS AND ELECTRICAL •
CONTROLS WITH ALL OF THEIR APPERTENANCES,INCLUDING BUT
NOT LIMITED TO,PUMPS,VFD'S,TAP BOXES,FLOATS,CABLES,
CONDUITS,MOUNTING POSTS,PANELS,LIGHTNING ARRESTORS,
GROUND RODS,HANDRAILS,STAIRS,HATCHES,ETC. 2 EA $1,262,047.13 $2,524,094.26
TURF BLOCKS (24"X 16"BLOCK) 8100 EA $3.06 $24,786.00
INLINE TIDE FLEX VALVES 6 EA $17;626.52 $105,759.12
2-IN WATER SERVICE(WET TAP)1"RPZ&HOSE BIB ASSEMBLY 6 EA $3,701.83 $22,210:98
Allowance;Restoration at Outfall ROW 1 LS $50,000.00 $50,000.00
TOTAL: $11,440,665.28
Exhibit"C"-ABS PUMPS
. ATTACHMENT B
_ScAw-ES E-S'Lkir2 & vg1.s:oeiaLEl,ine. .
•
Principals Civil Engineers-Land Planners-Surveyors • Luis F.Leon,P.E.
Hernando J.Navas,P.E. Alberto A.More,P.E.
Mark S.Johnson,P.S.M. 3240 Corporate Way•Miramar, Florida 33025 John C.Telco,P.E. •
Phone:(954)435-7010•Fax:(954)438-3288 Ronald A.Fritz,P.S.M.
Of Counsel • Raymond F.Mlelke,P.S.M. •
Alfonso C.Telco,P.E.,P.S.M. Michael J.Alley,P.S.M.
September 24,2015
Mr. David Martinez,P.E.,Director of CIP
City of Miami Beach
•
Capital Improvement Projects Office : • • . •' 01-Meridian A enue;Suite 300 --- .�._ .. . _ _ _ ___.______.._.__.._.�.._—
Miami Beach,Florida 33139 •
Re: Venetian Island Neighborhood 13 BID Package "C"—Drainage Redesign Proposal
Analysis(Pump Stations and Outfalls Only). . . . ... . .... .. .... ... ._. .. . . . ... .. .... .... ... .
•
Dear David,
As requested,we have completed our review of the Change Order proposal provided by Lanzo
Construction Company for a portion of the drainage improvements designed to comply with the City's
sea level rise criteria. The portion of the drainage improvements in Lanzo's proposal includes.all .,
drainage construction downstream of the designed,and including,the water quality units for each
respective island. - .- •
Based on the most recent information provided to us in a proposal by Lanzo Construction Company dated
September 17,2015 and in summary of our review of the project costs: •
•
•
•
Total Stormwater Redesign Improvements(Pump Stations&Outfalls Only)= $12,125,259.76
Bridge Weight Restriction Cost Impact= $82,977.24
Unit quantity increases/decreases greater than 20%= $49,626.17
Original Contract Amount,including change orders= $15,678,669.13
•
The change order proposal submitted by Lanzo Construction Company included a combination of Unit
Price and Lump Sum values for change order work. •
- Pursuant to Article 38,1.1 of the contract between the City of Miami Beach and Lanzo
Construction Company(1TB 49-11/12)we found that unit prices from the original contract were
used wherever the unit quantities did not exceed 20%of the original amount, However due to
- ••••reeently-i nip esed weight•testrictionstn'theVenetian t'auseway Utinzo'Construetion.Company
provided supporting documentation used to determine the additional cost of construction to
comply with the regulated bridge weight restrictions, Based on the documentation provided,the
weight restrictions on the Venetian Causeway require that the number of trips needed to import
and export materials to and from the project be increased to transport the mentioned materials in
' lighter loads,•We find that the documentation provided clearly defines the impacts of the
bridge loading restrictions,however,please note that the change order proposal and supporting
documentation provided by Lanzo Construction Company was not independently verified by this
•
•
Mr.David Martinez,P.E.
September 24,20.15
Page 2 oft
firm and that our firm does:not have information available on the pricing structure and
comparison of Lanzo's truck capacities used in the original contract. As such,for our review of li
the supporting documentation,we could only assume that the truck capacities used to.bid the
project.were based on full truck loads as shown in the supporting documentation,
- Pursuant to Article 38,7 of the contract between the City of Miami Beach and Lanzo Construction
Company(ITB 49-11/12),where unit quantities increased or decreased more than 20%of the
contracted quantities,we found.that Lanzo Construction Company adjusted unit prices based on.
negotiated values. It is our.opinion,to the best of our knowledge,that the negotiated values of
these items are within an acceptable value, •
• • • Pursuant to Article 3.8,1:2 of the contract between the City of Miami Beach and Lanzo
Constructions.Conan 1TB 49-:11/1.2 a change order for individual items proposed for
Company� �� _..�_ . p p _
construction that were not included in the original bid.cctiments was provided; The proposal
provided by Lanzo Construction Company included furnishing and installing FPL conduits,.
transformer and pullboxes for the anticipated electrical systems needed for the pump stations. •
Based on our review of the change order proposal for these items it is our understanding that a •
coinponent for overhead and profit is Included and to the best of our knowledge it.:is our opinion
that the unit prices for these item are within an acceptable value for the work proposed;
I I . 1 1 1 • 1
consideration the unique
Our review consisted of an independent cost analysis.while also taking into q
circumstances regarding the bridge loading restrictions of the Venetian Causeway. Using these factors
we determined that the cost proposed by Lanzo Construction.Company an acceptable value for the •
proposed work,
It is our understanding that the project duration is anticipated not to exceed 12 months from the date of
that
s t 'ons an otttfal(s. As such„.it is our understanding ..,,�,..•
�,. ....�......_.._....._.,.
Notice to Emceed eed fob_con�truct�on of�la@ pt m,p s ate..,�._....�........�,. w.,...__ .�..�.tl.�.....,......,.w...,.,_.w�..�...�g ..._..._�.,��.,�..
the total project duration shall be 365 days from last day of the modified contract date for the installation
of the collection system(3/1/2016). Based on this duration,we find that the Final Completion date of the • •
project shall'be March 1,2017.
As always,if you have any questions;please contact the,
•
Respectfully subrrritted,
.Scfiuretk&-.Sig2d. In 6-o ssoatates,Llna.
L( z1sopE.•
Assistant Vice'President
Cti
k:13253421 v1-sm-di•rn\dooumeiitsloutgoing\david martinez-cmbcip06.doo r •