Loading...
Agreement with TLC Engineering for Architecture, Inc. ao (c-'02/0 ((/ AGREEMENT BETWEEN CITY OF MIAMI BEACH AND TLC ENGINEERING FOR ARCHITECTURE, INC. FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2014-346-YG DISCIPLINE: MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING RESOLUTION NO. 2015-29041 1 TABLE OF CONTENTS DESCRIPTION PAGE ARTICLE 1. DEFINITIONS 4 ARTICLE 2. BASIC SERVICES 9 ARTICLE 3. THE CITY'S RESPONSIBILITIES 14 ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 16 ARTICLE 5. ADDITIONAL SERVICES 18 ARTICLE 6. REIMBURSABLE EXPENSES 19 ARTICLE 7. COMPENSATION FOR SERVICES 20 ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 21 ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 21 ARTICLE 10. TERMINATION OF AGREEMENT 22 ARTICLE 11. INSURANCE 23 ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 24 ARTICLE 13. ERRORS AND OMISSIONS 24 ARTICLE 14. LIMITATION OF LIABILITY 25 ARTICLE 15. NOTICE 25 ARTICLE 16. MISCELLANEOUS PROVISIONS 26 2 AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND TLC ENGINEERING FOR ARCHITECTURE, INC. FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" This Agreement made and entered into this 20 day of January , 2016 , (Effective Date), by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139, (hereinafter referred to as City), and TLC ENGINEERING FOR ARCHITECTURE, INC., a FLORIDA corporation having its principal office at 5757 Blue Lagoon Drive, #400, Miami, FL 33126 (hereinafter referred to as Consultant). WITNESSETH: WHEREAS, on September 17, 2014, the Mayor and City Commission approved the issuance of Request for Qualifications No. 2014-346-YG for Professional Architectural and Engineering Services in Specialized Categories On An "As-Needed-Basis" (the RFQ); and WHEREAS, the RFQ was intended to provide access to architectural and engineering firms in accordance with the Florida Consultant's Competitive Negotiation Act; and WHEREAS, on June 10, 2015, the City Commission approved Resolution No. 2015- 29041, respectively, authorizing the City to enter into negotiations with TLC ENGINEERING FOR ARCHITECTURE, INC. and, if successful, execute an agreement with the Consultant pursuant to the RFQ; and WHEREAS, City and the Consultant have negotiated the following agreement pursuant to the RFQ; and NOW THEREFORE, City and Consultant, in consideration of the mutual covenants and agreement herein contained, agree as follows: ARTICLE 1. DEFINITIONS 1.1 Definitions. The definitions included in this Section are not exhaustive of all definitions used in this Agreement. Additional terms may be defined in other Contract Documents. The following terms shall have the meanings specified herein unless otherwise stated herein: ADDITIONAL SERVICES: "Additional Services" shall mean those services, in addition to the Basic Services in this Agreement, as described in Article 5 and the Consultant Service Order, 4 which the Consultant shall perform, at the City's option, and which must be duly authorized, in writing, by the City Manager or his authorized designee, prior to commencement of same. APPLICABLE LAWS: "Applicable Laws" means all laws, statutes, codes (including, but not limited to, building codes), ordinances, rules, regulations, lawful orders and decrees of governmental authorities having jurisdiction over the Project, the Project Site or the Parties. BASE BID: "Base Bid" shall mean the elements contained in the Construction Documents recommended by the Consultant (and approved by the City) as being within the Construction Cost Budget. "Base Bid" shall not include additive alternates or deductive alternates. BASIC SERVICES: "Basic Services" shall include those services which Consultant shall perform in accordance with the terms of the Agreement, as described in Article 2 and the Consultant Service Order. Any Services not specifically enumerated as Additional Services (as defined herein) shall also be considered Basic Services. CITY(OR OWNER): The "City" shall mean the City of Miami Beach, a Florida municipal corporation having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139. In all respects hereunder, City's obligations and performance is pursuant to City's position as the owner of the Project acting in its proprietary capacity. In the event City exercises its regulatory authority as a governmental body including, but not limited to, its regulatory authority for code inspections and issuance of Building Department permits, Public Works Department permits, or other applicable permits within its jurisdiction, the exercise of such regulatory authority and the enforcement of any Applicable Laws shall be deemed to have occurred pursuant to City's regulatory authority as a governmental body and shall not be attributable in any manner to City as a Party to this Agreement. CITY COMMISSION: "City Commission" shall mean the governing and legislative body of the City. CITY MANAGER: The "City Manager" shall mean the chief administrative officer of the City. The City Manager shall also be construed to include any duly authorized representatives designated by the City Manager in writing, including the Project Administrator, with respect to any specific matter(s) concerning the Services and/or this Agreement (exclusive of those authorizations reserved to the City Commission under this Agreement, or to regulatory or administrative bodies having jurisdiction over the Project). CONSTRUCTION COST BUDGET: The "Construction Cost Budget" shall mean the amount budgeted and established by the City to provide for the cost of construction of the Work for the Project("Construction Cost"), as set forth in the Consultant Service Order. CONSTRUCTION DOCUMENTS: "Construction Documents" shall mean the final (100% completed) plans, technical specifications, drawings, schematics, documents, and diagrams prepared by the Consultant pursuant to this Agreement, setting forth in detail the requirements for the construction of the Project. The Construction Documents shall set forth in full all details necessary to complete the construction of the Project in accordance with the Contract Documents. Construction Documents shall not be part of the Contract Documents, until (a) the Consultant has submitted completed Construction Documents to the City and (b) they have been reviewed and approved by the City and any agencies having jurisdiction in accordance with the procedures as otherwise provided by the Contract Documents. However, approval by the City shall not in any way be construed, interpreted and/or deemed to constitute a waiver or 5 excuse Consultant's obligations to ensure the Construction Documents are constructible, in compliance with all Applicable Laws and in accordance with the Contract Documents. CONSULTANT: The named entity on page 1 of this Agreement, the "Consultant" shall mean the qualified and properly professionally licensed design professional in the State of Florida and as otherwise required by any entities, agencies, boards, governmental authorities and/or any other professional organizations with jurisdiction governing the professional practice area for which the design professional has been engaged by City and who will perform (or cause to be performed through Subconsultants acceptable to the City) all architectural, design and engineering services required under this Agreement and/or Consultant Service Order and will serve as the "architect of record" and/or"engineer of record" for the Project. When the term "Consultant" is used in this Agreement it shall also be deemed to include any officers, employees, or agents of Consultants, and any other person or entity acting under the supervision, direction, or control of Consultant to provide any architectural, design, engineering or similar professional services with respect to a Project ("Subconsultants"). The Consultant shall not be replaced by any other entity, except as otherwise permitted in this Agreement. Further, any Subconsultant that may perform services on behalf of the Consultant shall be a qualified and properly professionally licensed design professional in the State of Florida and as otherwise required by any entities, agencies, boards, governmental authorities and/or any other professional organizations with jurisdiction governing the professional practice area for which the Subconsultant has been engaged by Consultant to perform professional design services in connection with the Project. The Subconsultants in Schedule "C", attached hereto, are hereby approved by the City Manager for the Project. CONSULTANT SERVICE ORDER: Consultant Service Order shall mean the work order issued by the City to Consultant(in substantial form as in Schedule A attached hereto), that specifically describes and delineates the particular Services (Basic Services and/or Additional Services) which will be required of Consultant for the Project that is the subject of such Consultant Service Order, and which may include studies or study activity, and/or professional services as defined in Section 287.055 of the Florida Statutes. CONTRACT AMENDMENT: "Contract Amendment" shall mean a written modification to the Agreement approved by the City (as specified below) and executed between City and Consultant, covering changes, additions, or reductions in the terms of this Agreement including, without limitation, authorizing a change in the Project, or the method and manner of performance thereof, or an adjustment in the fee and/or completion dates. Contract Amendments shall be approved by the City Commission if they exceed fifty thousand dollars ($50,000.00). Even for Contract Amendments of fifty thousand dollars ($50,000.00) or less (or other such threshold contract amount as may be specified by the City of Miami Beach Procurement Ordinance), the City Manager reserves the right to seek and obtain concurrence of the City Commission for approval of any such Contract Amendment. CONTRACT DOCUMENTS: "Contract Documents" shall mean this Agreement (together with all exhibits, addenda, Consultant Service Orders and written amendments issued thereto), and all Design Documents and Construction Documents. The Contract Documents shall also include, without limitation (together with all exhibits, addenda, and written amendments issued thereto), the Invitation to Bid (ITB), instructions to bidders, bid form, bid bond, Design Criteria Package (if any), the Contract for Construction, surety payment and performance bonds, Conditions of the Contract for Construction (General, Supplementary, and other Conditions), Divisions 0-17 specifications, an approved Change Order(s), approved Construction Change 6 Directive(s), and/or approved written order(s)for a minor change in the Work. CONTRACT FOR CONSTRUCTION: "Contract for Construction" shall mean the legally binding agreement between City and Contractor for performance of the Work covered in the Contract Documents, including, without limitation, a general contractor, construction•manager, design- builder or any other duly licensed construction contractor selected pursuant to any other procurement methodology available under Florida law. CONTRACTOR: "Contractor" shall mean the individual or individuals, firm, company, corporation, joint venture, or other entity contracting with City for performance of the Work covered in the Contract Documents. DESIGN CRITERIA PACKAGE or DCP: "Design Criteria Package" means concise, performance-oriented drawings or specifications of a design-build Project, prepared for the purpose of furnishing sufficient information to permit design-build firms to prepare a bid or a response to a City request for proposal, or to permit the City to enter into a negotiated design- build contract. The Design Criteria Package must specify performance-based criteria for the design-build Project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions for utilities, stormwater retention and disposal, and parking requirements applicable to the project. DESIGN DOCUMENTS: "Design Documents" means all plans, drawings specifications, schematics and all other documents which set forth in full the design of the Project and fix and describe in detail the size, configuration and character of the Project concerning all items of the Project necessary for the final preparation of the 100% completed, permitted Construction Documents in accordance with the requirements of the Contract Documents including, without limitation, all architectural and engineering elements as may be appropriate. Design Documents shall not be part of the Contract Documents, until (a) the Consultant has submitted completed Design Documents to the City and (b) they have been reviewed and approved by the City and agencies having jurisdiction in accordance with the procedures as provided by the Contract Documents. However, approval by the City shall not in any way be construed, interpreted and/or deemed to constitute a waiver or excuse Consultant's obligations to ensure the Design Documents are constructible, in compliance with all Applicable Laws and in accordance with the Contract Documents. FORCE MAJEURE: "Force Majeure" shall mean any delay occasioned by superior or irresistible force occasioned by violence in nature without the interference of human agency such as a hurricane, tornado, flood, loss caused by fire and other similar unavoidable casualties; or other causes beyond the City's or Consultant's control that are not due to any act, omission or negligence of either City or Consultant and, which have, or may be reasonably expected to have, a material adverse effect on the Project, or on the rights and obligations of City or Consultant under this Agreement and which, by the exercise of due diligence, such parties shall not have been able to avoid; provided, however, that inclement weather(except as noted above), the acts or omissions of Subconsultants, the Contractor and its sub-contractors, market conditions, labor conditions, construction industry price trends, and similar matters which normally impact on the construction process shall not be considered a Force Majeure. If the Consultant is delayed in performing any obligation under this Agreement due to a Force Majeure, the Consultant shall request a time extension from the Project Administrator within five 7 (5) business days of said Force Majeure. Any time extension shall be subject to mutual agreement and shall not be cause for any claim by the Consultant for extra compensation, unless Additional Services are required and approved pursuant to Article 5 hereof. PROJECT: The "Project" shall mean that certain City capital project described in the Consultant Service Order. Project Cost: The "Project Cost", shall mean the estimated total cost of the Project, as prepared and established by the City, including the estimated Construction Cost and Soft Costs. The Project Cost may, from time to time, be revised or adjusted by the City, in its sole discretion, to accommodate approved modifications or changes to the Project or scope of work. Project Scope: The "Project Scope" shall mean the description of the Project, as described in the Consultant Service Order. PROJECT ADMINISTRATOR: The "Project Administrator" shall mean the individual designated by the City Manager who shall be the City's authorized representative to issue directives and notices on behalf of the City with respect to all matters concerning the Services of this Agreement (exclusive of those authorizations reserved to the City Manager or City Commission under this Agreement, or to regulatory or administrative bodies having jurisdiction over the Project). PROPOSAL DOCUMENTS: "Proposal Documents" shall mean the RFQ, together with all amendments or addenda thereto (if any), which is incorporated by reference to this Agreement and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the Agreement shall prevail. Consultant's proposal in response to the RFQ is included for reference purposes only and shall not be incorporated as part of this Agreement, except with respect to Consultant's representations regarding the qualifications and experience of Consultant and its key personnel, its commitment to provide the key personnel listed therein, and its capability to perform and deliver the Services in accordance with this Agreement and consistent with the all representations made therein. SCHEDULES: "Schedules" shall mean the various schedules attached to this Agreement and referred to as follows: Schedule A— Consultant Service Order Schedule B—Consultant Compensation and Hourly Billing Rate Schedule. Schedule C—Approved Subconsultants. SCOPE OF SERVICES: "Scope of Services" shall include the Project Scope, Basic Services, and any Additional Services (as approved by the City), all as described in Schedule "A" hereto. SERVICES: "Services" shall mean all services, work, and actions by the Consultant performed pursuant to or undertaken under this Agreement. SOFT COSTS: "Soft Costs" shall mean costs related to the Project other than Construction Cost including, without limitation, Consultant's Basic Services, Additional Services, surveys, testing, general consultant, financing, permitting fees and other similar costs, as determined by the City, that are not considered as direct costs for the construction of the Project. 8 STATEMENT OF PROBABLE CONSTRUCTION COST: The "Statement of Probable Construction Cost" shall mean the detailed estimate prepared by Consultant in Construction Standard Index (CSI) format or other format approved by the Project Administrator, which includes the Consultant's estimated total construction cost to the City of the Work for the Project (as established in the Contract Documents, as they may be amended from time to time). The Statement of Probable Construction Cost shall be in sufficient detail to identify the costs of each element of the Project and include a breakdown of the fees, general conditions and construction contingency for the Project. Costs shall be adjusted to the projected bid date to take into account anticipated price escalation. WORK: "Work" shall mean all labor, materials, equipment, supplies, tools, machinery, utilities, fabrication, transportation, insurance, bonds, permits and conditions thereof, building code changes and government approvals, licenses, tests, quality assurance and/or quality control inspections and related certifications, surveys, studies, and other items, work and services that are necessary or appropriate for the total construction, installation, and functioning of the Project, together with all additional, collateral and incidental items, and work and services required for delivery of a completed, fully functional and functioning Project as set forth in the Contract Documents. ARTICLE 2. BASIC SERVICES 2.1 The Consultant shall provide Basic Services for the Project, specifically described in the Consultant Service Order. 2.2 The Services will be commenced by the Consultant upon receipt of a written Consultant Service Order signed by the City Manager or the Project Administrator. Consultant shall countersign the Consultant Service Order upon receipt and return the signed copy to the City. 2.3 As it relates to the Services and the Project, Consultant warrants and represents to the City that it is knowledgeable of and shall comply with all Applicable Laws. The Consultant agrees to comply with all Applicable Laws, whether now in effect or as may be amended or adopted from time to time, and shall further take into account all known pending changes to the foregoing of which it should reasonably be aware. 2.4 The Consultant warrants and represents to the City that all of the Services required under this Agreement shall be performed in accordance with the standard of care normally exercised in the design of comparable projects in South Florida. Consultant warrants and represents to the City that it is experienced, fully qualified, and properly licensed (pursuant to Applicable Laws)to perform the Services. Consultant warrants and represents to the City that it is responsible for the technical accuracy of the Services (including, without limitation, the Design Documents contemplated in Schedule "A" hereto). Consultant further warrants and represents that the approved and permitted Construction Documents shall constitute a representation by Consultant to City that the Project, if constructed as required by the Contract Documents, will be fully functional, suitable and sufficient for its intended purposes. 2.5 The Consultant's Basic Services may consist of various tasks, including planning, design, bidding/award, preparation of a DCP, studies, construction administration, and Additional Services (as may be approved), all as further described in the Consultant Service Order; and shall also include any and all of Consultant's responsibilities and obligations with respect to the Project, as set forth in the General Conditions of the Contract for Construction. 9 2.6 RESPONSIBILITY FOR CLAIMS AND LIABILITIES: No action or omission by City shall waive or excuse Consultant's obligations under the Agreement and/or other Contract Documents and that Consultant shall remain fully liable for all work performed by Consultant including, without limitation, any design errors or omissions. Written decisions and/or approvals issued by the City shall not constitute nor be deemed a release of the responsibility and liability of the Consultant (or any Subconsultants), for the accuracy and competency of the Design Documents and Construction Documents, nor shall any City approval and/or decisions be deemed to be an assumption of such responsibility by the City for a defect, error or omission in the Design Documents and the Construction Documents. Moreover, neither the City's inspection, review, approval or acceptance of, nor payment for, any Services required under the Agreement shall be construed to relieve the Consultant (or any Subconsultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. The Consultant shall be and remain liable to the City in accordance with Applicable Laws for all damages to City caused by any failure of the Consultant or to comply with the terms and conditions of the Agreement or by the Consultant's misconduct, unlawful acts, negligent acts, errors or omissions in the performance of the Agreement. 2.7 TIME: It is understood that time is of the essence in the completion of the Project and, in this respect, the parties agree as follows: 2.7.1 Term: The term of this Agreement shall commence upon execution by the City and Consultant, which shall be the Effective Date referred to on page 1 hereof, and shall be in effect for three (3) years ("Initial Term"), plus two (2), one (1) year renewal options, to be exercised at the sole discretion of the City Manager(Initial Term and any renewals shall be collectively referred to as the "Term"). Notwithstanding the preceding Term, Consultant shall adhere to any and all timelines and/or deadlines, as set forth in the Consultant Service Order, including the time for completion of the work and/or services for such Project(as set forth in the particular Consultant Service Order). 2.7.2 The Consultant shall perform the Services as expeditiously as is consistent with the standard of professional skill and care required by this Agreement, and the orderly progress of the Work. 2.7.3 Recognizing that the construction of other projects within the City may affect scheduling of the construction for the Project, the Consultant shall diligently coordinate performance of the Services with the City (through the Project Administrator) in order to provide for the safe, expeditious, economical and efficient completion of the Project, without negatively impacting concurrent work by others. The Consultant shall coordinate the Services with all of its Subconsultants, as well as other consultants, including, without limitation, City provided consultants (if any). 2.7.4 The Services shall be performed in a manner that shall conform to the Consultant Service Order. The Consultant may submit requests for an adjustment to the Consultant Service Order completion time, if made necessary because of undue delays resulting from untimely review taken by the City (or authorities having jurisdiction over the Project) to approve the Consultant's submissions, or any other portion of the Services requiring approval by the City (or other governmental authorities having jurisdiction over the Project). Consultant shall immediately provide the. Project Administrator with written notice stating the reason for the particular delay; the requested adjustment (i.e. 10 extension) to the Project Schedule; and a revised anticipated schedule of completion. Upon receipt and review of Consultant's request (and such other documentation as the Project Administrator may require), the Project Administrator may grant a reasonable extension of time for completion of the particular work involved, and authorize that the appropriate adjustment be made to the Project Schedule. The Project Administrator's approval (if granted) shall be in writing. 2.8 Consultant shall use its best efforts to maintain a constructive, professional, cooperative working relationship with the Project Administrator, Contractor, and any and all other individuals and/or firms that have been contracted, or otherwise retained, to perform work on the Project. 2.9 The Consultant shall perform its duties under this Agreement, and under a Consultant Service Order, in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. 2.10 The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all Services required under the Agreement and under the Consultant Service Order (including the services performed by Subconsultants), within the specified time period and specified cost. The Consultant shall perform the Services utilizing the skill, knowledge, and judgment ordinarily possessed and used by a proficient consulting with respect to the disciplines required for the performance of such Services in the State of Florida. The Consultant is responsible for, and shall represent to City that the Services conform to the City's requirements, the Contract Documents and all Applicable Laws. The Consultant shall be and remain liable to the City for all damages to the City caused by the Consultant's negligent acts or errors or omissions in the performance of the Services. In addition to all other rights and remedies which the City may have, the Consultant shall, at its expense, re-perform all or any portion of the Services to correct any deficiencies which result from the Consultant's failure to perform in accordance with the above standards. The Consultant shall also be liable for the replacement or repair of any defective materials and equipment and re-performance of any non-conforming construction work resulting from such deficient Services (i) for a period from the Effective Date of this Agreement, until twelve (12) months following final acceptance of the Work, (ii) or for the period of design liability required by applicable law, whichever is later. The Project Administrator shall notify the Consultant, in writing, of any deficiencies and shall approve the method and timing of the corrections. 2.10.1 The Consultant shall be responsible for deficient, defective Services and any resulting deficient, defective construction work re-performed within twelve (12) months following final acceptance and shall be subject to further re-performance, repair and replacement for twelve (12) months from the date of initial re-performance, not to exceed twenty-four months(24)from final acceptance. 2.11 The City shall have the right, at any time, in its sole and absolute discretion, to submit for review to other consultants (engaged by the City at its expense) any or all parts of the Services and the Consultant shall fully cooperate in such review(s). Whenever others are required to verify, review, or consider any Services performed by Consultant (including, without limitation, contractors, other design professionals, and/or other consultants retained by the City), the intent of such requirement is to enable the Consultant to receive input from others' professional expertise to identify any discrepancies, errors or omissions that are inconsistent with industry standards for design or construction of comparable projects; or which are inconsistent with Applicable Laws; or which are inconsistent with standards, decisions or approvals provided by 11 the City under this Agreement. Consultant will use reasonable care and skill, in accordance and consistent with customary professional standards, in responding to items identified by other reviewers in accordance with this subsection. Consultant shall receive comments from reviewers, in writing, including, without limitation (and where applicable), via a set of marked-up drawings and specifications. Consultant shall address comments forwarded to it in a timely manner. The term "timely" shall be defined to mean as soon as possible under the circumstances, taking into account the timelines of the Project schedule. 2.11.1 The Consultant is advised that a performance evaluation of the Services rendered throughout this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. 2.12 Consultant agrees that when any portion of the Services relates to a professional service which, under Florida Statutes, requires a license, certificate of authorization, or other form of legal entitlement to practice and/or perform such Service(s), it shall employ and/or retain only qualified duly licensed certified personnel to provide same. 2.13 Consultant agrees to designate, in writing, within five (5) calendar days after receiving a fully executed Consultant Service Order, a qualified licensed professional to serve as its project manager (hereinafter referred to as the "Project Manager"). The Project Manager shall be authorized and responsible to act on behalf of Consultant with respect to directing, coordinating and administrating all aspects of the Services. Consultant's Project Manager (as well as any replacement) shall be subject to the prior written approval of the City Manager or the Project Administrator. Replacement(including reassignment) of an approved Project Manager shall not be made without the prior written approval of the City Manager or his designee (i.e. the Project Administrator). 2.13.1 Consultant agrees, within fourteen (14) calendar days of receipt of written notice from the City Manager or the Project Administrator (which notice shall state the cause therefore), to promptly remove and replace a Project Manager, or any other personnel employed or otherwise retained by Consultant for the Project including, without Y Project ( 9, limitation, any Subconsultants). 2.14 Consultant agrees not to divulge, furnish or make available to any third party(ies), any non-public information concerning the Services or the Project, without the prior written consent of the City Manager or the Project Administrator, unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly subpoenaed. Consultant shall also require Subconsultants to comply with this subsection. 2.15 The City and Consultant acknowledge that the Services, as described in the Agreement and the Consultant Service Order, do not delineate every detail and minor work task required to be performed by Consultant to complete the work and/or services described and delineated under a Consultant Service Order issued to Consultant by the City for a particular Project. If, during the course of performing work, services and/or tasks on a particular Consultant Service Order, Consultant determines that work and/or services should be performed (to complete the Project delineated under such Order) which is, in the Consultant's reasonable opinion, outside the level of effort originally anticipated in the Consultant Service Order, then Consultant shall promptly notify the Project Administrator, in writing, and shall obtain the Project Administrator's written consent before proceeding with such work and/or services. If Consultant proceeds with any such additional work and/or services without obtaining the prior written consent of the 12 Project Administrator, said work and/or services shall be deemed to be a Basic Service under this Agreement and shall also be deemed to be within the scope of services delineated in the Consultant Service Order(whether or not specifically addressed in the Scope of Services). Mere notice by Consultant to the Project Administrator shall not constitute authorization or approval by the City to perform such work. Performance of any such work and/or services by Consultant without the prior written consent of the Project Administrator shall be undertaken at Consultant's sole risk and liability. 2.16 Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any and all such documents and/or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.17 THE CITY HAS NO OBLIGATION TO ASSIST, FACILITATE AND/OR PERFORM IN ANY WAY THE CONSULTANT'S OBLIGATIONS UNDER THE AGREEMENT OR OTHER CONTRACT DOCUMENTS. THE CITY'S PARTICIPATION, FACILITATION AND/OR ASSISTANCE TO THE CONSULTANT SHALL BE AT ITS SOLE DISCRETION AND SHALL NOT, IN ANY WAY, BE CONSTRUED, INTERPRETED AND/OR CONSTITUTE AN ASSUMPTION BY THE CITY OF CONSULTANT'S OBLIGATIONS, A WAIVER OF CONSULTANT'S OBLIGATIONS AND/OR EXCUSE ANY BREACH BY CONSULTANT OF ITS OBLIGATIONS UNDER THE CONTRACT DOCUMENTS. THE PARTICIPATION IN THE PERFORMANCE OF ANY OF CONSULTANT'S OBLIGATIONS SHALL NOT PRECLUDE THE CITY FROM DECLARING CONSULTANT IN DEFAULT FOR CONSULTANT'S FAILURE TO PERFORM SUCH OBLIGATION, NOR SHALL IT LIMIT, IN ANY WAY, THE CITY'S RIGHTS AND REMEDIES IN CONNECTION THEREWITH. THE CONSULTANT EXPRESSLY ACKNOWLEDGES AND AGREES NOT TO RAISE OR ASSERT AS DEFENSE TO ANY CLAIM, ACTION, SUIT AND/OR OTHER PROCEEDING OF A SIMILAR NATURE, THE ' PERFORMANCE CITY'S PARTICIPATION, ASSISTANCE AND/OR FACILITATION IN THE O OF CONSULTANT'S OBLIGATIONS. INCLUDING, WITHOUT LIMITATION, ASSISTING WITH OBTAINING PERMITS OR WITH COORDINATION WITH UTILITIES, OR OTHER MATTERS RELATED TO THE PROJECT. IN THE EVENT OF ANY CONFLICT BETWEEN THIS SECTION AND/OR ANY OTHER PROVISION OF THIS AGREEMENT OR OTHER CONTRACT DOCUMENTS, THIS SECTION SHALL GOVERN. 2.18 GREEN BUILDING STANDARDS: The Consultant shall comply with the requirements of Section 255.2575, Florida Statutes, and Chapter 100 of the City Code, as both may be amended from time to time, addressing applicable Leadership in Energy and Environmental Design (LEED)compliance requirements. 2.19 SUBCONSULTANTS: All services provided by Subconsultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall be undertaken and performed pursuant to appropriate written agreements between the Consultant and the Subconsultants, which shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and the Subconsultants. The Consultant shall not retain, add, or replace any Subconsultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. The Consultant shall cause the names of Subconsultants responsible for significant portions of the Services to be inserted on the plans 13 and specifications. The Consultant shall be ultimately responsible for ensuring the Consultant's and all of its Subconsultants' compliance with the requirements of this Section and any other provision of the Agreement and/or Consultant Service Order. With respect to the performance of work by Subconsultants, the Consultant shall, in approving and accepting such work, ensure the professional quality, completeness, and coordination of the Subconsultant's work. The Consultant shall, upon the request of the City, submit to the City such documentation and information as the City reasonably requests to evidence the creation, standing, ownership and professional licensure of the Consultant (and Subconsultants), including organizational documents, operating agreements and professional licensure documentation, and copies of the Consultant's contracts with the Subconsultant with respect to the Project. However, the City's failure to request such documentation or evidence and/or failure to enforce in any way the terms and provisions of this Section, the Agreement and/or any other Consultant Service Order during the Project does not excuse, waive and/or condone in any way any noncompliance of the requirements set forth therein including, without limitation, the professional licensure requirements. Any approval of a Subconsultant by the City shall in no way shift from the Consultant to City the responsibility for the quality and acceptability of the services performed by the Subconsultant. Payment of Subconsultants shall be the sole responsibility of the Consultant, and shall not be cause for any increase in compensation to the Consultant for payment of the Services. ARTICLE 3. THE CITY'S RESPONSIBILITIES 3.1 The City Manager shall designate a Project Administrator, who shall be the City's authorized representative to act on City's behalf with respect to the City's responsibilities or matters requiring City's approval under the Contract Documents. The Project Administrator shall be authorized (without limitation) to transmit instructions, receive information, and interpret and define City policies and decisions with respect to the Services and the Project. The Project Administrator shall have full authority to require the Consultant to comply with the Contract Documents, provided, however, that any failure of the Project Administrator to identify any noncompliance, or to specifically direct or require compliance, shall in no way constitute a waiver of, or excuse, the Consultant's obligation to comply with the requirements of the Contract Documents. 3.2 The City shall make available to Consultant, for the convenience of the Consultant only, information that the City has in its possession pertinent to the Project. Consultant hereby agrees and acknowledges that, in making any such information available to Consultant, the City makes no express or implied certification, warranty, and/or representation as to the accuracy or completeness of such information and assumes no responsibility whatsoever with respect to, the sufficiency, completeness or accuracy of such information. The Consultant understands, and hereby agrees and acknowledges, that it is obligated to verify to the extent it deems necessary all information furnished by the City, and that it is solely responsible for the accuracy and applicability of all such information used by Consultant. Such verification shall include, without limitation, visual examination of existing conditions in all locations encompassed by the Project, where such examination can be made without using destructive measures (i.e. excavation or demolition). Survey information shall be spot checked to the extent that Consultant has satisfied itself as to the reliability of the information. 3.3 At any time, in his/her sole discretion, the City Manager may furnish accounting, and 14 insurance counseling services for the Project (including, without limitation, auditing services to verify the Consultant's applications for payment, or to ascertain that Consultant has properly remitted payment due to its Subconsultants or vendors). 3.4 If the City observes or otherwise becomes aware of any fault or defect in the Project, or non-conformance with the Contract Documents, the City, through the Project Administrator, shall give prompt written notice thereof to the Consultant. 3.5 The City, acting in its proprietary capacity as Owner and not in its regulatory capacity, shall render any administrative approvals and decisions required under this Agreement, in writing, as reasonably expeditious for the orderly progress of the Services and of the Work. 3.6 The City Commission shall be the final authority to do or to approve the following actions or conduct, by passage of an enabling resolution or amendment to this Agreement: 3.6.1 Except where otherwise expressly noted in the Agreement or the Contract Documents, the City Commission shall be the body to consider, comment upon, or approve any amendments or modifications to this Agreement. 3.6.2 The City Commission shall be the body to consider, comment upon, or approve any assignment, sale, transfer or subletting of this Agreement. Assignment and transfer shall be defined to also include sale of the majority of the stock of a corporate consultant. 3.6.3 The City Commission shall approve or consider all Contract Amendments that exceed the sum of fifty thousand dollars ($50,000.00) (or other such amount as may be specified by the City of Miami Beach Procurement Ordinance, as amended). 3.7 Except where otherwise expressly noted in this Agreement, the City Manager shall serve as the City's primary representative to whom administrative (proprietary) requests for decisions and approvals required hereunder by the City shall be made. Except where otherwise expressly noted in this Agreement or the Contract Documents, the City Manager shall issue decisions and authorizations which may include, without limitation, proprietary review, approval, or comment upon the schedules, plans, reports, estimates, contracts, and other documents submitted to the City by Consultant. 3.7.1 The City Manager shall have prior review and approval of the Project Manager (and any replacements)and of any Subconsultants (and any replacements). 3.7.2 The City Manager shall decide, and render administrative (proprietary) decisions on matters arising pursuant to this Agreement which are not otherwise expressly provided for in this Agreement. In his/her discretion, the City Manager may also consult with the City Commission on such matters. 3.7.3 At the request of Consultant, the City Manager shall be authorized, but not required, to reallocate monies already budgeted toward payment of the Consultant; provided, however, that the Consultant's compensation (or other budgets established by this Agreement) may not be increased without the prior approval of the City Commission, which approval (if granted at all) shall be in its sole and reasonable discretion. 3.7.4 The City Manager may approve Contract Amendments which do not exceed the 15 sum of fifty thousand dollars ($50,000.00) (or other such amount as may be specified by the City of Miami Beach Purchasing Ordinance, as amended); provided that no such amendments increase any of the budgets established by this Agreement. 3.7.5 The City Manager may, in his/her sole discretion, form a committee or committees, or inquire of, or consult with, persons for the purpose of receiving advice and recommendations relating to the exercise of the City's powers, duties, and responsibilities under this Agreement or the Contract Documents. 3.7.6 The City Manager shall be the City Commission's authorized representative with regard to acting on behalf of the City in the event of issuing any default notice(s) under this Agreement, and, should such default remain uncured, in terminating the Agreement (pursuant to and in accordance with Article 10 hereof). 3.8 The City's review, evaluation, or comment as to any documents prepared by or on behalf of the Consultant shall be solely for the purpose of the City's determining for its own satisfaction the suitability of the Project, or portions thereof, detailed in such documents for the purposes intended therefor by the City, and may not be relied upon in any way by the Consultant or any other third party as a substantive review thereof. ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 4.1 The City shall establish a Construction Cost Budget for the Project, as set forth in the Consultant Service Order. Consultant shall design the Project so that the Construction Cost Budget for the Project is not exceeded. As part of the Basic Services, Consultant shall design and/or re-design the Project to the Construction Cost Budget in accordance with this Article 4, making all revisions necessary to maintain the Construction Cost Budget. Consultant shall attend meetings with the City to review and discuss cost estimates, cost-saving alternatives, and implementation or revision of the Design Documents and Construction Documents to address such items, as necessary to meet the established budget parameters set forth in the City Construction Budget. 4.2. Consultant shall provide and/or update the Statement of Probable Construction Cost at each stage of completion of the Design Documents and at completion of the Construction Documents, unless otherwise specified in the Consultant Service Order or other written directive of the Project Administrator. 4.2.1. At completion of the conceptual design (at such stage of completion of the Design Documents as may be specified by the Project Administrator), Consultant shall provide the City a Statement of Probable Construction Cost, which must include an estimated Construction Cost for the Project within a range of plus or minus fifteen percent (+/-15%) of the Construction Cost Budget. If at the foregoing stage of design the Consultant's Statement of Probable Construction Cost exceeds the City's Construction Budget by more than fifteen percent (15%), then the Project Administrator shall provide notice thereof to the Consultant. Consultant shall then identify the cause(s) for the difference and recommend in writing for the City's approval any modification in the Design Documents necessary to conform the Consultant's estimated total costs in the Statement of Probable Construction Cost to within fifteen percent (15%) of the City's Construction Budget. Upon obtaining City's approval of any proposed modifications, Consultant shall incorporate such modifications within the Design Documents as part of the Basic Services and at no additional cost to the City. 16 4.2.2. At the 30% and 60% completion of the Design Documents, Consultant shall update its Statement of Probable Construction Cost, which must include an estimated Construction Cost for the Project within a range of plus or minus ten percent (+/-10%) of the Construction Cost Budget. If at the foregoing stages of design the Consultant's Statement of Probable Construction Cost exceeds the City's Construction Budget by more than ten percent (10%), the Project Administrator shall provide notice thereof to the Consultant. Consultant shall then identify the cause(s)for the difference and recommend in writing for the City's approval any modification in the Design Documents necessary to conform the Consultant's estimated total costs in the Statement of Probable Construction Cost to within ten percent (10%) of the City's Construction Budget. Upon obtaining City's approval of any proposed modifications, Consultant shall incorporate such modifications within the Design Documents as part of the Basic Services and at no additional cost to the City. 4.2.3. At the 90% stage completion of the Design Documents and at completion of the Construction Documents, Consultant shall update its Statement of Probable Construction Cost, which must include an estimated Construction Cost for the Project within a range of plus or minus five percent (+/-5%) of the Construction Cost Budget. If at the foregoing stages of design the Consultant's Statement of Probable Construction Cost exceeds the City's Construction Budget by more than five percent (5%), the Project Administrator shall provide notice thereof to the Consultant. Consultant shall then identify the cause(s)for the difference and recommend in writing for the City's approval any modification in the Design Documents necessary to conform the Consultant's estimated total costs in the Statement of Probable Construction Cost to within five percent (5%) of the City's Construction Budget. Upon obtaining the City's approval, Consultant shall promptly modify the Design Documents or Construction Documents within the time period specified by the Project Administrator (which time period for completion shall not exceed ninety (90) days from the date Consultant is notified to re-design), as part of the Basic Services and at no additional cost to the City. 4.2.4. To ensure that the Construction Cost shall not exceed the City's Construction Budget, each Statement of Probable Construction Cost shall be in sufficient detail to identify the costs of each element and include a breakdown of the fees, general conditions and a reasonable and appropriate construction contingency. 4.3. Consultant shall certify and warrant to the City that the Statement of Probable Construction Cost and any update thereto, represents Consultant's best judgment of the Construction Cost for the Project as an experienced design professional familiar with the construction industry, provided, however, that Consultant cannot (and does not) guarantee that bids or negotiated prices will not vary from any estimates of Construction Cost or other cost evaluation(s) prepared (or otherwise provided) by Consultant. 4.4 If the lowest and best Base Bid exceeds the Consultant's final updated Statement of Probable Cost by more than ten percent (10%), the Project Administrator shall provide notice thereof to the Consultant, and the Consultant shall re-design the Project within the Project Scope, construction schedule, sequence of Work, or such other action, as deemed necessary, to reduce the Statement of Probable Construction Cost, and Consultant shall provide any required revisions to the Contract Documents (including, without limitation, the Construction Documents) within the time period specified by the Project Administrator (which time period for completion shall not exceed ninety (90) days from the date Consultant is notified to re-design), and shall provide re-bidding services, as many times as may be reasonably requested by the City, as part of the Basic Services and at no additional cost to the City, in order to bring any 17 resulting, responsive and responsible bids within ten percent (10%) of the Consultant's final updated Statement of Probable Cost. 4.5. The Construction Cost Budget shall not be exceeded without fully justifiable, extraordinary, and unforeseen circumstances (such as Force Majeure) which are beyond the control of the parties. Any expenditure above this amount shall be subject to prior City Commission approval which, if granted at all, shall be at the sole and reasonable discretion of the City Commission. The City Commission shall have no obligation to approve an increase in the Construction Cost Budget and, if such Construction Cost Budget is exceeded, the City Commission may, at its sole and absolute discretion, terminate this Agreement (and the remaining Services)without any further liability to the City. 4.6. The City Commission may, at its sole and absolute discretion, and without relieving Consultant of its obligations under this Agreement to design the Project to the Construction Cost Budget as set forth in Sections 4.1 through 4.5 above, separately elect any of the following options: (1) approve an increase to the Construction Cost Budget; (2) reject all bids, and (at its option) authorize rebidding of the Project; (3) abandon the Project and terminate the remaining Services without any further liability to the City; (4) select as many deductive alternatives as may be necessary to bring the lowest and best bid within the Construction Cost Budget. ARTICLE 5. ADDITIONAL SERVICES 5.1 Additional Services shall only be performed by Consultant following receipt of written authorization by the Project Administrator (which authorization must be obtained prior to commencement of any such additional work by Consultant). The written authorization shall contain a description of the Additional Services required; a lump sum to be negotiated at the time of the request for additional services or an hourly fee (in accordance with the rates in Schedule "B" hereto), with a "Not to Exceed" amount; Reimbursable Expenses (if any) with a "Not to Exceed" amount; the amended Construction Cost Budget (if applicable); the time required to complete the Additional Services; and an amended Project Schedule (if applicable). "Not to Exceed" shall mean the maximum cumulative hourly fees allowable (or, in the case of Reimbursable Expenses, the maximum cumulative expenses allowable), which the Consultant shall not exceed without further written authorization of the Project Administrator. The "Not to Exceed" amount is not a guaranteed maximum cost for the additional work requested (or, in the case of Reimbursables, for the expenses), and all costs applicable to same shall be verifiable through time sheets (and, for Reimbursables, expense reviews). 5.2 Additional Services include the following: 5.2.1 Appraisals: Investigation and creation of detailed appraisals and valuations of existing facilities, and surveys or inventories in connection with construction performed by City. 5.2.2. Unforeseen Conditions. Providing additional work relative to the Project which arises from subsequent circumstances and causes which could not reasonably have been foreseen at the time of the Consultant Service Order (excluding conditions determined by all prior studies available to Consultant and excluding circumstances and causes resulting from error, omission, inadvertence, or negligence of Consultant). 5.2.3. City-Requested Revisions to Construction Documents: Making revisions to Construction Documents resulting in or from City-requested changes in Scope of Work 18 involving new program elements, when such revisions are inconsistent with written approvals or instructions previously given by City and/or are due to causes beyond the control of Consultant. 5.2.4 Expert Witness: Except insofar as the Consultant is required by legal process or subpoena to appear and give testimony, preparing to serve or serving as an expert witness in connection with any state or federal court action to which the Consultant is not a party in its own name, that is not instituted by the Consultant or in which the performance of the Consultant is not in issue. 5.2.5 Procurement: Assistance in connection with bid protests, re-bidding, or re- negotiating contracts (except for Contract Document revisions and re-bidding services required under Section 4.4 hereof,which shall be provided at no additional cost to City). 5.2.6. Models: Preparing professional perspectives, models or renderings in addition to those provided for in this Agreement except insofar as these are otherwise useful or necessary to the Consultant in the provision of Basic Services. 5.2.7. Threshold Inspection/Material Testing and Inspection: Providing threshold inspection services and material testing/special inspection services, provided that Consultant, as part of the Basic Services, shall report on the progress the Work, including any defects and deficiencies that may be observed in the Work. 5.2.8 Pre-Desiqn Surveys & Testing: Environmental investigations and site evaluations, provided, however, that surveys of the existing structure required to complete as-built documentation are not additional services. 5.2.9 Geotechnical engineering. Providing geotechnical engineering services or site surveys. Except as specified herein, services that are required for completion of the Construction Documents shall be part of Consultant's Basic Services. ARTICLE 6. REIMBURSABLE EXPENSES 6.1 Reimbursable Expenses must be authorized, in advance, in writing, by the Project Administrator. Invoices or vouchers for Reimbursable Expenses shall be submitted to the Project Administrator (along with any supporting receipts and other back-up material requested by the Project Administrator). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Reimbursable Expenses may include, but not be limited to, the following: Cost of reproduction, courier, and postage and handling of drawings, plans, specifications, and other Project documents (excluding reproductions for the office use of the Consultant and its Subconsultants, and courier, postage and handling costs between the Consultant and its Subconsultants). Costs for reproduction and preparation of graphics for community workshops. Permit fees required by City of Miami Beach regulatory bodies having jurisdiction over the Project (i.e. City permit fees). 19 ARTICLE 7. COMPENSATION FOR SERVICES 7.1 Consultant's"Lump Sum" or"Not to Exceed" fee for provision of the Services, or portions thereof, as may be set forth and described in the Consultant Service Order issued for a particular Project, shall be negotiated between the City and Consultant, and shall be set forth in the Consultant Service Order. 7.2 Payments for Services shall be made within forty-five (45) calendar days of receipt and approval of an acceptable invoice by the Project Administrator. Payments shall be made in proportion to the Services satisfactorily performed, so that the payments for Services never exceed the progress percentage noted in the Consultant's Progress Schedule (to be submitted with each invoice). No mark-up shall be allowed on subcontracted work. In addition to the invoice, the Consultant shall, for Hourly Rate authorizations, submit a progress report giving the percentage of completion of the Project and the total estimated fee to completion. 7.3 Approved Additional Services shall be compensated in accordance with the hourly rates set forth in Schedule "B," attached hereto. Any request for payment of Additional Services shall be included with a Consultant payment request. No mark-up shall be allowed on Additional Services(whether sub-contracted or not). 7.4 Approved Reimbursable Expenses shall be paid in accordance with Article 6 hereto, up to the "Not to Exceed" Reimbursable allowance amount in the Consultant Service Order hereto. Any request for payment of Reimbursable Expenses shall also be included with Consultant's payment request. No mark-up shall be allowed on Reimbursable Expenses. 7.5 ESCALATION: The initial hourly rates shall remain constant for the Initial Term of the agreement. Ninety (90) days prior to expiration of the Initial Term, the City may consider an adjustment to the preceding year's unit costs for the subsequent year. Only request for increases based on a corresponding increase in the Consumer Price Index for All Urban Consumers; U.S. City average (1982-84=100), as established by the United States Bureau of Labor Statistics ("CPI"), or material adjustments to the scope or requirements of the RFQ by the City, including (but not limited to) living wage increases, will be considered. In the event that the City determines that the requested increase is unsubstantiated, the Consultant agrees to perform all duties at the current cost terms. 7.6 No retainage shall be made from the Consultant's compensation on account of sums withheld by the City on payments to Contractor. 7.7 METHOD OF BILLING AND PAYMENT. Consultant shall invoice the Project Administrator in a timely manner, but no more than once on a monthly basis. Invoices shall identify the nature and extent of the work performed; the total hours of work performed by employee category; and the respective hourly billing rate associated therewith. In the event Subconsultant work is used, the percentage of completion shall be identified. Invoices shall also itemize and summarize any Additional Services and/or Reimbursable Expenses. A copy of the written approval of the. Project Administrator for the requested Additional Service(s) or Reimbursable Expense(s)shall accompany the invoice. 7.7.1 If requested, Consultant shall provide back-up for past and current invoices that records hours for all work (by employee category), and cost itemizations for 20 Reimbursable Expenses (by category). ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 8.1 All books, records (whether financial or otherwise), correspondence, technical documents, and any other records or documents related to the Services and/or Project will be available for examination and audit by the City Manager, or his/her authorized representatives, at Consultant's office (at the address designated in Article 15 ["Notices"]), during customary business hours. All such records shall be kept at least for a period of three (3) years after Consultant's completion of the Services. Incomplete or incorrect entries in such records and accounts relating personnel services and expenses may be grounds for City's disallowance of any fees or expenses based upon such entries. Consultant shall also bind its Subconsultants to the requirements of this Article and ensure compliance therewith ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 9.1 All notes, correspondence, documents, plans and specifications, designs, drawings, renderings, calculations, specifications, models, photographs, reports, surveys, investigations, and any other documents (whether completed or partially completed) and copyrights thereto for Services performed or produced in the performance of this Agreement, or related to the Project, whether in its native electronic form, paper or other hard copy medium or in electronic medium, except with respect to copyrighted standard details and designs owned by the Consultant or owned by a third party and licensed to the Consultant for use and reproduction, shall become the property of the City. Consultant shall deliver all such documents to the Project Administrator in their native electronic form, as required in the Consultant Service Order within thirty (30) days of completion of the Services (or within thirty (30) days of expiration or earlier termination of this Agreement as the case may be). However, the City may grant an exclusive license of the copyright to the Consultant for reusing and reproducing copyrighted materials or portions thereof as authorized by the City Manager in advance and in writing, In addition, the Consultant shall not disclose, release, or make available any document to any third party without prior written approval from the City Manager. The Consultant shall warrant to the City that it has been granted a license to use and reproduce any standard details and designs owned by a third party and used or reproduced by the Consultant in the performance of this Agreement. Nothing contained herein shall be deemed to exclude any document from Chapter 119, Florida Statutes. 9.2 The Consultant is permitted to reproduce copyrighted material described above subject to prior written approval of the City Manager. 9.3 At the City's option, the Consultant may be authorized, as an Additional Service, to adapt copyrighted material for additional or other work for the City; however, payment to the Consultant for such adaptations will be limited to an amount not greater than 50% of the original fee earned to adapt the original copyrighted material to a new site. 9.4 The City shall have the right to modify the Project or any components thereof without permission from the Consultant or without any additional compensation to the Consultant. The Consultant shall be released from any liability resulting from such modification. 9.5 The Consultant shall bind all Subconsultants to the Agreement requirements for re-use of plans and specifications. 21 ARTICLE 10. TERMINATION OF AGREEMENT 10.1 TERMINATION FOR LACK OF FUNDS: The City is a governmental entity and is subject to the appropriation of funds by its legislative body in an amount sufficient to allow continuation of its performance in accordance with the terms and conditions of this Agreement. In the event there is a lack of adequate funding either for the Services or the Project (or both), the City may terminate this Agreement without further liability to the City. 10.2 TERMINATION FOR CAUSE: The City, through the City Manager, may terminate this Agreement for cause, upon written notice to Consultant, in the event that the Consultant (1) violates any provision of this Agreement or performs same in bad faith; (2) unreasonably delays the performance of the Services or any portion thereof; or (3) does not perform the Services or any portion thereof in a timely and satisfactory manner. In the case of termination for cause by the City, the Consultant shall first be granted a thirty (30) day cure period (commencing upon receipt of the initial written notice of default from the City). 10.2.1 In the event this Agreement is terminated for cause by the City, the City, at its sole option and discretion, may take over the remaining Services and complete them by contracting with another consultant(s), or otherwise. The Consultant shall be liable to the City for any additional cost(s) incurred by the City due to such termination. "Additional Cost" is defined as the difference between the actual cost of completion of the Services, and the cost of completion of such Services had the Agreement not been terminated. 10.2.2 In the event of termination for cause by the City, the City shall only be obligated to pay Consultant for those Services satisfactorily performed and accepted prior to the date of termination (as such date is set forth in, or can be calculated from, the City's initial written default notice). Upon payment of any amount which may be due to Consultant pursuant to this subsection 10.2.2, the City shall have no further liability to Consultant. 10.2.3 As a condition precedent to release of any payment which may be due to Consultant under subsection 10.2.2, the Consultant shall promptly assemble and deliver to the Project Administrator any and all Project documents prepared (or caused to be • prepared) by Consultant(including, without limitation, those referenced in subsection 9.1 hereof). The City shall not be responsible for any cost incurred by Consultant for assembly, copy, and/or delivery of Project documents pursuant to this subsection. 10.3 TERMINATION FOR CONVENIENCE: In addition to the City's right to terminate for cause, the City through the City Manager, may also terminate this Agreement, upon fourteen (14) days prior written notice to Consultant, for convenience, without cause, and without penalty, when (in its sole discretion) it deems such termination to be in the best interest of the City. In the event the City terminates the Agreement for convenience, Consultant shall be compensated for all Services satisfactorily performed and accepted up to the termination date (as set forth in the City's written notice), and for Consultant's costs in assembly and delivery to the Project Administrator of the Project documents (referenced in subsection 10.2.3 above). Upon payment of any amount which may be due to Consultant pursuant this subsection 10.3, the City shall have no further liability to Consultant. 10.4 TERMINATION BY CONSULTANT: The Consultant may only terminate this Agreement for cause, upon thirty (30) days prior written notice to the City, in the event that the City willfully 22 violates any provisions of this Agreement or unreasonably delays payment of the Services or any portion thereof. In the event of a termination for cause by Consultant, the City shall pay Consultant for any Services satisfactorily performed and accepted up to the date of termination; provided, however, that the City shall first be granted a thirty (30) day cure period (commencing upon receipt of Consultant's initial written notice). 10.4.1 The Consultant shall have no right to terminate this Agreement for convenience. 10.5 IMPLEMENTATION OF TERMINATION: In the event of termination (whether for cause or for convenience), the Consultant shall immediately, upon receipt of the City's written notice of termination: (1) stop the performance of Services; (2) place no further orders or issue any other subcontracts, except for those which may have already been approved, in writing, by the Project Administrator; (3) terminate all existing orders and subcontracts; and (4) promptly assemble all Project documents (for delivery to the Project Administrator). ARTICLE 11. INSURANCE 11.1 At all times during the Term of this Agreement, Consultant shall maintain the following required insurance coverage in full force and effect. The Consultant shall not commence any work until satisfactory proof of all required insurance coverage has been furnished to the Project Administrator: (a) Workers' Compensation and Employer's Liability per the Statutory limits of the State of Florida. (b) Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. (c) Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. (d) Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10% of the limit of liability. 11.2 The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 11.3 The Consultant must give the Project Administrator at least thirty (30) days prior written notice of cancellation or of substantial modifications in any required insurance coverage. All certificates and endorsements shall contain this requirement. 11.4 The insurance must be furnished by an insurance company rated A:V or better, or its equivalent, according to Bests' Guide Rating Book, and by insurance companies duly authorized to do business in the State of Florida, and countersigned by the company's Florida resident agent. 11.5 Consultant shall provide the Project Administrator with a certificate of insurance of all required insurance policies. The City reserves the right to require a certified copy of such policies, upon written request to Consultant. 23 ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 12.1 To the fullest extent permitted by Section 725.08, Florida Statutes, the Consultant shall indemnify and hold harmless the City and its officers, employees, agents, and instrumentalities, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant and other persons employed or utilized by the Consultant in the performance of this Agreement. The Consultant shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Consultant shall in no way limit its responsibility to indemnify, keep, and save harmless and defend the City or its officers, employees, agents, and instrumentalities as herein provided. 12.2 The Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any negligent, reckless, or intentionally wrongful actions, errors or omissions of the Consultant in which the City participated either through review or concurrence of the Consultant's actions. In reviewing, approving or rejecting any submissions by the Contractor, or other acts of the Consultant, the City in no way assumes or shares any responsibility or liability of the Consultant (including, without limitation its Subconsultants and/or any registered professionals (architects and/or engineers) under this Agreement). ARTICLE 13. ERRORS AND OMISSIONS 13.1 ERRORS AND OMISSIONS: It is specifically agreed that any construction changes categorized by the City as caused by an error, an omission, or any combination thereof in the Contract Documents that were prepared by the Consultant will constitute an additional cost to the City that would not have been incurred without the error. The damages to the City for errors, omissions or any combinations thereof shall be calculated as the total cost of any damages or incremental costs to the City resulting out of the errors or omissions by the Consultant, including, without limitation, the direct, indirect and/or consequential damages resulting from the Consultant's errors and/or omissions or any combination thereof. Damages shall include delay damages caused by the error, omission, or any combination thereof. Should the Consultant disagree that all or part of such damages are the result of errors, omissions, or any combination thereof, the Consultant may appeal this determination, in writing, to the applicable Assistant City Manager. The Project Administrator's decision on all claims, questions and disputes shall be final, conclusive and binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable. In the event that the Consultant does not agree with the decision of the Project Administrator, the Consultant shall present any such objections, in writing, to the City Manager. The Project Administrator and the Consultant shall abide by the decision of the City Manager. This paragraph does not constitute a waiver of any party's right to proceed in a court of competent jurisdiction after the above administrative remedies have been exhausted. 24 ARTICLE 14. LIMITATION OF LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on its liability for any cause of action for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the "not to exceed" amount of the fee paid to Consultant under this Agreement, less any amount(s) actually paid to Consultant hereunder. Consultant hereby expresses its willingness to enter into this Agreement, with Consultant's recovery from the City for any damages for action for breach of contract to be limited to Consultant's "not to exceed" fee under this Agreement, less any amount(s) actually paid by the City to the Consultant hereunder. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to Consultant for money damages due to an alleged breach by the City of this Agreement, in an amount in excess of the "not to exceed amount" of Consultant's fees under this Agreement, which amount shall be reduced by any amount(s) actually paid by the City to Consultant hereunder. Nothing contained in this subsection, or elsewhere in this Agreement, is in any way intended to be a waiver of the limitation placed upon City's liability, as set forth in Section 768.28, Florida Statutes. ARTICLE 15. NOTICE All written notices given to City by Consultant shall be addressed to: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Jimmy L. Morales, City Manager With a copy to: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Eric T. Carpenter, Assistant City Manager All written notices given to the Consultant from the City shall be addressed to: TLC ENGINEERING FOR ARCHITECTURE, INC. 5757 Blue Lagoon Drive, #400 Miami, FL. 33126 Attn: Erick Gonzalez P.E. Tel: (305) 266-6553 ext. 209 Fax: (407) 835-9926 Email: Erick.gonzalez @tic-eng.com All notices mailed to either party shall be deemed to be sufficiently transmitted if sent by certified mail, return receipt requested. 25 ARTICLE 16. MISCELLANEOUS PROVISIONS 16.1 VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern District of Florida, in federal court. BY ENTERING INTO THIS AGREEMENT, CONSULTANT AND CITY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 16.2 EQUAL OPPORTUNITY EMPLOYMENT GOALS: Consultant agrees that it will not discriminate against any employee or applicant for employment for work under this Agreement because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age, and will take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age. 16.3 PUBLIC ENTITY CRIMES ACT: In accordance with the Public Entity Crimes Act (Section 287.133, Florida Statutes), a person or affiliate who is a consultant, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not bid on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or subconsultant under a contract with the City, and may not transact business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. For violation of this subsection by Consultant, City shall have the right to terminate the Agreement without any liability to City, and pursue debarment of Consultant 16.4 NO CONTINGENT FEE: Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this subsection, City shall have the right to terminate the Agreement, without any liability or, at its discretion, to deduct from the contract price (or otherwise recover) the full amount of such fee, commission, percentage, gift, or consideration. 16.5 LAWS AND REGULATIONS: 16.5.1 The Consultant shall, during the Term of this Agreement, be governed by all Applicable Laws which may have a bearing on the Services involved in the Project. 16.5.2 Project Documents. In accordance with Section 119.07 (3) (ee), Florida Statutes, entitled "Inspection, Examination, and Duplication of Records; Exemptions," all building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, are exempt from the provisions of 26 Section 119.07(1), Florida Statutes (inspection and copying of public records), and s. 24(a), Article I of the State Constitution. Information made exempt by this paragraph, with prior written approval from the City Manager, may be disclosed to another entity to perform its duties and responsibilities; to a licensed architect, engineer, or contractor who is performing work on or related to the Project; or upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information. 16.5.2.1 In addition to the requirements in this subsection 16.5.2, the Consultant agrees to abide by all applicable Federal, State, and City procedures, as may be amended from time to time, by which the documents are handled, copied, and distributed which may include, but is not limited to, each employee of Consultant and Subconsultants that will be involved in the Project being required to sign an agreement stating that they will not copy, duplicate, or distribute the documents unless authorized by the City Manager, in writing. 16.5.2.2 The Consultant and its Subconsultants agree in writing that the Project documents are to be kept and maintained in a secure location. 16.5.2.3 Each set of the Project documents are to be numbered and the whereabouts of the documents shall be tracked at all times. 16.5.2.4 A log is developed to track each set of documents logging in the date, time, and name of the individual(s) that work on or view the documents. 16.6 CORRECTIONS TO CONTRACT DOCUMENTS: The Consultant shall prepare, without added compensation, all necessary supplemental documents to correct errors, omissions, and/or ambiguities which may exist in the Contract Documents prepared by Consultant, including documents prepared by its Subconsultants. Compliance with this subsection shall not be construed to relieve the Consultant from any liability resulting from any such errors, omissions, and/or ambiguities in the Contract Documents and other documents or Services related thereto. 16.7 ASSIGNMENT: The Consultant shall not assign, transfer or convey this Agreement to any other person, firm, association or corporation, in whole or in part, without the prior written consent of the City Commission, which consent, if given at all, shall be at the Commission's sole option and discretion. However, the Consultant will be permitted to cause portions of the Services to be performed by Subconsultants, subject to the prior written approval of the City Manager. 16.8 SUCCESSORS AND ASSIGNS: The Consultant and the City each binds himself/herself, his/her partners, successors, legal representatives and assigns to the other party of the Agreement and to the partners, successors, legal representatives, and assigns of such party in respect to all covenants of this Agreement. The Consultant shall afford the City (through the City Commission) the opportunity to approve or reject all proposed assignees, successors or other changes in the ownership structure and composition of the Consultant. Failure to do so constitutes a breach of this Agreement by the Consultant. 27 16.9 PROVISION OF ITEMS NECESSARY TO COMPLETE SERVICES: In the performance of the Services prescribed herein, it shall be the responsibility of the Consultant to provide all salaries, wages, materials, equipment, Subconsultants, and other purchased services, etc., as necessary to complete said Services. 16.10 INTENT OF AGREEMENT: 16.10.1 The intent of the Agreement is for the Consultant to provide design and other services, and to include all necessary items for the proper completion of such services for a fully functional Project which, when constructed in accordance with the design, will be able to be used by the City for its intended purpose. The Consultant shall perform, as Basic Services, such incidental work which may not be specifically referenced, as necessary to complete the Project. 16.10.2 This Agreement is for the benefit of the parties only and it does not grant rights to a third party beneficiary, to any person, nor does it authorize anyone not a party to the Agreement to maintain a suit for personal injuries, professional liability, or property damage pursuant to the terms or provisions of the Agreement. 16.10.3 No acceptance, order, payment, or certificate of or by the City, or its employees or agents, shall either stop the City from asserting any rights or operate as a waiver of any provisions hereof or of any power or right herein reserved to the City or of any rights to damages herein provided. 16.11 This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein; and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless memorialized in written document approval and executed with the same formality and of equal dignity herewith. IN WITNESS WHEREOF, the parties hereto have hereunto caused these presents to be signed in their names by their duly authorized officers and principals, attested by their respective witnesses and City Clerk on the day and year first hereinabove written Attest CITY OF M d'IVII Ale% • CI CLERK ..'* (Y4$ ,T04 fie .. ����:: Attest / ''"'�=•wimp*.-0:[ i r.=4,°0�.► FOR ARCHITECTURE, INC:• •■ G nJA.'4,11161' A01° Signature/S,:cre ary \1�� turA d -• l2-1 0e-A P,4-�- q - . 4\A "7"-- . Print Name C ri.. ' e APPROVED AS TO ` FORM &LANGUAGE 28 &FOR EXECUTION a.Larc-, ` - t4-I� City Attorney raii? Date SCHEDULE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND TLC ENGINEERING FOR ARCHITECTURE, INC. CONSULTANT SERVICE ORDER Service Order No. for Consulting Services. TO: TLC ENGINEERING FOR ARCHITECTURE, INC. 5757 Blue Lagoon Drive, #400 Miami, FL 33126 PROJECT NAME: Project Name DATE: Pursuant to the agreement between the City of Miami Beach and Consultant for PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED" BASIS (RFQ 2014-146-YG) you are directed to provide the following services: SCOPE OF SERVICES: Per attached proposal dated , to be considered part of this Agreement. Estimated calendar days to complete this work: Days Original Service Order Amount: $ Total From Previous Additional Service Orders: $ Fee for this Service Order is Lump Sum/Not to Exceed amount of: Total Agreement to Date: $ City's Project Date Coordinator/Manager Assistant Director Date Consultant. Date Project Administrator-Director Date 29 SCHEDULE B CONSULTANT COMPENSATION Schedule of Payments Planning Services* $XXXXXXXX Design Services* $XXXXXXXX Bidding and Award Services $XXXXXXXX Construction Administration ** $XXXXXXXX Reimbursable Allowance*** $XXXXXXXX Note*: These services will be paid lump sum based on percentage complete of each phase as identified in the individual tasks. Note**: Construction Administration will be paid on a monthly basis upon commencement of construction. In the event that, through no fault of the Consultant, Construction Administration services are required to be extended, which extension shall be subject to prior City approval, and what shall be at the City's sole discretion, the Consultant agrees to extend said services for$XXXXXX, per month, for the duration required to complete the Project. Note***: The Reimbursable Allowance belongs to the City and must be approved in writing, in advance, by the Project Administrator. Unused portions will not be paid to the Consultant. 30 HOURLY BILLING RATE SCHEDULE Project Principal $172.50 Project Engineer(Coastal or $116.15 Other) Project Manager $138.00 Sr. Field Services Professional $116.15 Senior Civil Engineer $138.00 Field Services Professional $ 80.50 Civil Engineer $116.15 Threshold Inspector $138.00 Senior Electrical Engineer $138.00 Structural Special Inspector $109.25 Electrical Engineer $116.15 Technical Editor $ 74.75 Senior Mechanical Engineer $138.00 Senior GIS Specialist $116.15 Mechanical Engineer $116.15 GIS Specialist $ 86.25 Senior Structural Engineer $138.00 Staff Engineer/Geologist/Scientist $ 94.30 Structural Engineer $116.15 Landscape Designer $ 95.45 Senior Environmental Engineer $138.00 Planner $116.15 Environmental Engineer $116.15 Project Principal ( Structural Engineer) $172.50 Environmental Technician $ 74.75 Project Manager(Structural Engineer) $138.00 Environmental Specialist $ 63.25 CAD Technician (Structural) $ 63.25 Environmental Permit Specialist $ 63.25 Traffic Engineers $116.15 Project Scientist $120.75 Cost Estimator $ 74.75 Senior Surveyor $138.00 Specifications Writer $ 63.25 Surveyor $116.15 Construction Administrator/Manager $ 94.30 Surveyor Support Staff $ 69.00 Senior Project Manager $138.00 Senior Architect $138.00 MEP Project Engineer $138.00 Architect $116.15 Horticultural/maintenance Consultant $ 86.25 Senior Designer $138.00 Irrigation Engineer $ 94.30 Designer $ 95.45 Job Captain $ 92.00 Senior Urban Planner $138.00 Interior Designer $ 95.45 Senior CAD Technician $ 69.00 Principal/Director of Design $138.00 CAD Technician $ 63.25 Senior Landscape Architect $138.00 Landscape Architect $116.15 Clerical $ 40.25 Administrative Assistant $ 40.25 Survey Crew Party of2 $140.68 Survey Crew Party of 2 w/GPS $168.51 Survey Crew Party of 3 $170.44 Survey Crew Party of 3 w/GPS $197.01 Survey Crew Party of 4 $211.31 Survey Crew Party of 4 w/GPS $250.13 Sr. Inspector(CEI) $103.50 Inspector(CEI, Field or Construction) $ 94'88 31 SCHEDULE C APPROVED SUBCONSULTANTS SUBCONSULTANT: • No preapproved sub-consultants submitted with proposal 32 TLCENGI-01 NCHANDUVI ACORO' DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 1/11/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Ames&Gough PHONE 703 827-2277 FAx 703 827-2279 8300 Greensboro Drive E-MAIL No,Ext):( ) (A/C,No):( ) Suite 980 A DRESS:admin @amesgough.com McLean,VA 22102 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Valley Forge Insurance Company A(XV) 20508 INSURED INSURER B:American Casualty Co of Reading,PA A(XV) 20427 TLC Engineering for Architecture,Inc. INSURER C:Continental Casualty Company(CNA)A,XV 20443 255 South Orange Ave Ste 1600 INSURER D: Orlando,FL 32801 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP W LIMITS LTR INSD VD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 X 4029282666 03/30/2015 03/30/2016 DAMAGE TO RENTED $ 1,000,000 CLAIMS-MADE OCCUR PREMISES(Ea occurrence) X Contractual Liab. MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 JE POLICY X CT X LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) B X ANY AUTO 4029282778 03/30/2015 03/30/2016 BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 10,000,000 C EXCESS LIAB CLAIMS-MADE L6012046375 03/30/2015 03/30/2016 AGGREGATE $ 10,000,000_ DED RETENTION$ 10,000 $ WORKERS COMPENSATION X AND EMPLOYERS'LIABILITY STATUTE ERH Y A ANY PROPRIETOR/PARTNER/EXECUTIVE E N N/A 4029282814 03/30/2015 03/30/2016 E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If es,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 C Professional Liab. AEH113762994 03/30/2015 03/30/2016 Per Claim/Aggregate 8,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) RE:RFQ 2014-346-YG The City of Miami Beach is Included as additional insured with respects to General Liability,Auto Liability,and Umbrella Liability when required by written contract.30-day Notice of Cancellation will be issued in accordance with policy terms and conditions. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN The City of Miami Beach,Florida ACCORDANCE WITH THE POLICY PROVISIONS. C/O Insurance Tracking Services,Inc.(ITS) P.O.Box 20270 Long Beach,CA 90801 AUTHORIZED REPRESENTATIVE 5)4.44ta. ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD ATTACHMENT A RESOLUTION, COMMISSION ITEM, AND COMMISSION MEMORANDUM 33 RESOLUTION NO. 2015-29041 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS FOR GROUP 1 - LANDSCAPE ARCHITECTURE, PLANNING AND URBAN DESIGN ARCHITECTURE, AND ENVIRONMENTAL ENGINEERING, AND GROUP 2 - TOWN PLANNING ARCHITECTURE, INTERIOR DESIGN & SPACE PLANNING ARCHITECTURE, AND HISTORICAL PRESERVATION ARCHITECTURE, AND GROUP 3 - CIVIL ENGINEERING AND LAND SURVEYING, AND GROUP 4 - STRUCTURAL ENGINEERING AND MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2014-346-YG, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN AS-NEEDED BASIS (THE "RFQ"); AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KEITH AND SCHNARS, P.A., AECOM TECHNICAL SERVICES, INC., KIMLEY-HORN AND ASSOCIATES, INC., CRAVEN, THOMPSON & ASSOCIATES, INC., AND MILLER LEGG & ASSOCIATES, INC., FOR THE DISCIPLINE OF LANDSCAPE ARCHITECTURE;; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KOBI KARP ARCHITECTURE & INTERIOR DESIGN, INC., GLAVOVIC STUDIO, INC., M.C. HARRY & ASSOCIATES, INC., STANTEC CONSULTING SERVICES, INC., AND BEA ARCHITECTS, INC., FOR THE DISCIPLINE OF GENERAL ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ZYSCOVICH, INC., AND THE CORRADINO GROUP, INC., FOR THE DISCIPLINE OF TOWN PLANNING ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH R. J. HEISENBOTTLE ARCHITECTS, P.A., WILLIAM B MEDELLIN ARCHITECT P.A., DOUGLAS WOOD ASSOCIATES, INC., BENDER & ASSOCIATES ARCHITECTS, P.A., FOR THE DISCIPLINE OF HISTORICAL PRESERVATION ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH WADE TRIM, INC., STANTEC CONSULTING SERVICES, INC., KIMLEY-HORN AND ASSOCIATES, INC., PURE ENGINEERING SERVICES, INC., AND SCHWEBKE - SHISKIN & ASSOCIATES, INC., FOR THE DISCIPLINE OF CIVIL ENGINEERING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SCHWEBKE - SHISKIN & ASSOCIATES, INC., TRIANGLE SURVEYING AND MAPPING, INC., KEITH AND SCHNARS, P.A., BISCAYNE ENGINEERING COMPANY, INC., AND CRAVEN THOMPSON AND ASSOCIATES, INC., FOR THE DISCIPLINE OF LAND SURVEYING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TLC ENGINEERING FOR ARCHITECTURE, INC., WOLFBERG ALVAREZ & PARTNERS, INC., AND RGD ASSOCIATES, INC. D/B/A RGD CONSULTING ENGINEERS FOR THE DISCIPLINE OF MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING; FURTHER, SHOULD THE ADMINISTRATION BE UNABLE TO NEGOTIATE AN AGREEMENT WITH ANY OF THE RECOMMENDED FIRMS, THE ADMINISTRATION IS AUTHORIZED TO NEGOTIATE WITH OTHER RANKED FIRMS IN ORDER OF RANK IN EACH CATEGORY; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, Request for Qualifications No. 2014-346-YG (the RFQ) was issued on September 18, 2014, with an opening date of December 2, 2014; and WHEREAS, a voluntary pre-proposal meeting was held on October 1, 2014 and on October 13, 2014; and WHEREAS, the City received proposals from a total of fifty-one (51)firms; and WHEREAS, because of the magnitude of the scope of the RFQ, including all the service categories requested, the Administration will evaluate and make recommendations for award by category group; and WHEREAS, on February 5, 2015, the City Manager via Letter to Commission (LTC) No. 054-2015, appointed an Evaluation Committee (the "Committee"), which included evaluation committee members for each category group; and WHEREAS, the Evaluation Committee (the "Committee") for Groups 1, 2, 3, and 4 consisted of the following individuals: GROUP 1 — LANDSCAPE ARCHITECTURE, PLANNING AND URBAN DESIGN ARCHITECTURE, AND ENVIRONMENTAL ENGINEERING • Margarita Wells, Environment and Sustainability Specialist, Building Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Humberto Cabanas, Division Director, CIP, City of Miami Beach; and GROUP 2—GENERAL ARCHITECTURE, INTERIOR DESIGN/SPACE PLANNING ARCHITECTURE, TOWN PLANNING ARCHITECTURE, AND HISTORICAL PRESERVATION ARCHITECTURE • Deborah Tackett, Preservation and Design Manager, Planning Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Valeria Mejia, ADA Coordinator, Property Management, City of Miami Beach; and GROUP 3—CIVIL ENGINEERING, LAND SURVEYING SERVICES • Brian Bellino, City Surveyor, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach • Jose Rivas, Civil Engineer III, Public Works, City of Miami Beach; and GROUP 4— MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING, AND STRUCTURAL ENGINEERING • Sabrina Baglieri, Sr. Capital Projects Coordinator, CIP, City of Miami Beach • Oniel Toledo, Construction Manager, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach WHEREAS, the Committees convened to consider the proposals, as follows: the Committee for Group 1 convened on February 26, 2015; the Committee for Group 2 convened on March 19, 2015; the Committee for Group 3 convened on March 31, 2015; and the Committee for Group 4 convened on April 8, 2015; and WHEREAS, the Committees were provided an overview of the project; information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information on the scope of services, references, and a copy of each proposal; and WHEREAS, the Committees were instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ; and WHEREAS, the Committee's ranking for the discipline of Landscape Architecture was as follows: Keith and Schnars, P.A., top ranked; AECOM Technical Services, Inc., second highest ranked; Kimley-Horn and Associates, Inc., third highest ranked, Craven, Thompson & Associates, Inc., fourth highest ranked; Miller Legg & Associates, Inc., fifth highest ranked; Chen Moore and Associates, Inc., sixth highest ranked; and WHEREAS, the Committee's ranking for the discipline of General Architecture was as follows: Kobi Karp Architecture & Interior Design, Inc., top ranked; Glavovic Studio, Inc., M.C. Harry & Associates, Inc., and Stantec Consulting Services, Inc., all tied as the second highest ranked firms; BEA Architects, Inc., fifth highest ranked; Bermello, Ajamil, & Partners, Inc., as the sixth highest ranked; Edward Lewis Architects, Inc., as the seventh highest ranked; Wolfberg Alvarez and Partners, Inc., as the eight highest ranked, R. J. Heisenbottle Architects, P.A., as the ninth highest ranked, SBLM Architects, P.C., as the tenth highest ranked, Rodriguez Architects, Inc., as the eleventh highest ranked, CPH, Inc., as the twelfth highest ranked; HAKS Engineers, Architects and Land Surveyors, P.C., as the thirteenth highest ranked; CIMA Engineering Corp., as the fourteenth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Town Planning Architecture was as follows: Zyscovich, Inc., top ranked; The Corradino Group, second highest ranked; and WHEREAS, the Committee's ranking for the discipline of Historical Preservation Architecture was as follows: R. J. Heisenbottle Architects, P.A., top ranked; William B. Medellin Architect, P.A., second highest ranked; Douglas Wood Associates, Inc., third highest ranked, Bender& Associates Architects, P.A., fourth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Civil Engineering was as follows: Wade Trim, Inc., top ranked; Stantec Consulting Services, Inc., second highest ranked; Kimley-Horn And Associates, Inc., third highest ranked, Pure Engineering Services, Inc., fourth highest ranked; Schwebke - Shiskin & Associates, Inc., fifth highest ranked; Stanley Consultants, Inc., as the sixth highest ranked; BCC Engineering, Inc., and R.J. Behar & Company, Inc., both tied as the seventh highest ranked firm, Craven Thompson And Associates, Inc., as the ninth highest ranked, Brindley Pieters & Associates, Inc., as the tenth highest ranked, Chen Moore And Associates, Inc., as the eleventh highest ranked, CPH, INC., as the twelfth highest ranked; Milian, Swain & Associates, Inc., as the thirteenth highest ranked; Coastal Systems International, Inc., as the fourteenth highest ranked; Keith And Schnars, P.A., as the fifteenth highest ranked; CB&I Environmental & Infrastructure, Inc., as the sixteenth highest ranked; CES Consultants, Inc., as the seventeenth highest ranked; Lockwood, Andrews & Newman, Inc., as the eighteenth highest ranked; HAKS Engineers Architects and Land Surveyors, P.C., as the nineteenth highest ranked; EAC Consulting, Inc., as the twentieth highest ranked; The Corradino Group as the twenty first highest ranked; Robayna and Associates, Inc., as the twenty second highest ranked; Biscayne Engineering Company, Inc., as the twenty third highest ranked; Miller Legg & Associates, Inc., as the twenty fourth highest ranked; Ross Engineering, Inc., as the twenty fifth highest ranked; Cummins Cederberg, Inc., as the twenty sixth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Land Surveying was as follows: Schwebke - Shiskin & Associates, Inc., top ranked; Triangle Surveying and Mapping, Inc., second highest ranked; Keith and Schnars, P.A., third highest ranked, Biscayne Engineering Company, Inc., fourth highest ranked; Craven Thompson And Associates, Inc, fifth highest ranked; Robayna And Associates, Inc., as the sixth highest ranked; Marlin Engineering, Inc., as the seventh highest ranked; CB&I Environmental & Infrastructure, Inc., as the eight highest ranked, Miller Legg & Associates, In., as the ninth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Mechanical, Electrical, and Plumbing Engineering was as follows: TLC Engineering for Architecture, Inc. top ranked; Wolfberg Alvarez & Partners, Inc., second highest ranked, RGD Associates, Inc. DBA RGD Consulting Engineers, third highest ranked; and WHEREAS, the proposals received under the discipline of Planning and Urban Design Architecture, Environmental Engineering, Interior Design and Space Planning Architecture, and Structural Engineering are still being reviewed by the Procurement Department to ensure compliance with the requirements of the RFQ; and WHEREAS, once the review of the proposals received under the aforementioned disciplines is complete, an agenda item will be prepared and presented at the next available City Commission meeting; and WHEREAS, after reviewing all the submissions and the Evaluation Committee's rankings, the City Manager exercised his due diligence and concurs with the Committee's rankings. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for Qualifications No. 2014-346-YG, for Professional Architectural and Engineering Services in specialized categories on an as-needed basis (the "RFQ"); authorizing the Administration to enter into negotiations with Keith and Schnars, P.A., AECOM Technical Services, Inc., Kimley-Horn and Associates, Inc., Craven, Thompson & Associates, Inc., and Miller Legg & Associates, Inc., for the discipline of Landscape Architecture; authorizing the administration to enter into negotiations with Kobi Karp Architecture • & Interior Design, Inc., Glavovic Studio, Inc., M.C. Harry & Associates, Inc., Stantec Consulting Services, Inc., and BEA Architects, Inc., for the discipline of General Architecture;authorizing the Administration to enter into negotiations with Zyscovich, Inc., The Corradino Group, Inc., for the discipline of Town Planning Architecture; authorizing the administration to enter into negotiations with R. J. Heisenbottle Architects, P.A., William B Medellin Architect P.A., Douglas Wood Associates, Inc., Bender & Associates Architects, P.A., for the discipline of Historical Preservation Architecture; authorizing the administration to enter into negotiations with Wade Trim, Inc., Stantec Consulting Services, Inc., Kimley-Horn and Associates, Inc., PURE Engineering Services, Inc., and Schwebke - Shiskin & Associates, Inc., for the discipline of Civil Engineering; authorizing the administration to enter into negotiations with Schwebke - Shiskin & Associates, Inc., Triangle Surveying and Mapping, Inc., Keith and Schnars, P.A., Biscayne Engineering Company, Inc., and Craven Thompson and Associates, Inc., for the discipline of Land Surveying; authorizing the administration to enter into negotiations with TLC Engineering for Architecture, Inc., Wolfberg Alvarez & Partners, Inc., and RGD Associates, Inc. d/b/a RGD Consulting Engineers for the discipline of Mechanical, Electrical, and Plumbing Engineering; • further, should the Administration be unable to negotiate an agreement with any of the recommended firms, the Administration is authorized to negotiate with other ranked firms in order of rank in each category; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this /0 day of 71fl2O15. ATTEST: 4.11 / , . Allif (4. a / /7 Rafael E. ranado, City Iir 0:-,,, �� 1p,0''��1 s Philip Le '�- 4. :o r `v`1 "� X44 T:IAGENDA120151June1PR000R f ENT12014,30 Vi"a ofesgiona 'hit-•1{,-land Engineering Services-Reso.docx � * INCORP ORATED: APPROVED AS TO FORM &LANGUAGE &FOR EXECUTION City Attorney Date COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2014-346-YG, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN AS-NEEDED-BASIS, FOR THE DISCIPLINES OF LANDSCAPE ARCHITECTURE, GENERAL ARCHITECTURE, TOWN PLANNING ARCHITECTURE, HISTORICAL PRESERVATION ARCHITECTURE, CIVIL ENGINEERING, LAND SURVEYING, AND MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING. Key Intended Outcome Supported: Streamline The Delivery Of Services Through All Departments Supporting Data(Surveys, Environmental Scan, etc: N/A Item Summary/Recommendation: The Administration issued RFQ 2014-346-YG to seek the proposals from consultants to provide Architectural and Engineering Services in Specialized Categories On An As-Needed-Basis, for projects in which construction costs do not exceed $2 Million or for study activities for which the fee does not exceed $200,000. The RFQ was approved for issuance by the City Commission on September 17, 2014. The RFQ was released on September 18, 2014. A pre-proposal conference to provide information to the proposers submitting a response was held on October 1, 2014. An additional pre-proposal conference was also held on October 13, 2014. On December 2, 2014, the City received proposals from fifty-one (51)firms. Because of the magnitude of the scope of the RFQ, including all the service categories requested, the Administration has evaluated and has herein made recommendations for award by category group. On February 26, 2015, March 19, 2015, March 31, 2015, and April 8, 2015, the Evaluation Committees appointed by the City Manager via LTC # 054-2015 convened to evaluate Groups 1, 2, 3, and 4, respectively, The Committees were instructed to score and rank the proposals received pursuant to the evaluation criteria established in the RFQ. The results of the evaluation committee process were presented to the City Manager for his recommendation to the City Commission. Because of the large number of response for certain disciplines and the projected volume of work, staff is recommending that no more than five (5) firms be awarded in each category. This agenda item addresses only an award recommendation for the following disciplines: Landscape Architecture, General Architecture, Town Planning Architecture, Historical Preservation Architecture, Civil Engineering, Land Surveying, and Mechanical, Electrical, and Plumbing Engineering. The proposals received under the discipline of Planning and Urban Design Architecture, Environmental Engineering, Interior Design and Space Planning Architecture, and Structural Engineering are still being reviewed. Once the review of the proposals received under the aforementioned disciplines is complete, an agenda item will be prepared and presented at the next available City Commission meeting. After reviewing the submission and the Evaluation Committee's rankings of proposals received, the City Manager recommends that the Mayor and the City Commission, pursuant to RFQ No. 2014-346-YG, for Architectural and Engineering Services in Specialized Categories On An-Needed-Basis, authorize the Administration to enter into negotiations with the Proposers recommended for each discipline as noted beginning on page 6 of the attached memorandum. In the event that the Administration is unable to negotiate a mutually agreeable with any of the recommended firms, the City Manager recommends that the Mayor and City Commission authorize the Administration to negotiate with other ranked firms, in order of rank, in each category. Further, the City Manager recommends the Mayor and City Clerk be authorized to execute an Agreement upon conclusion of successful negotiations by the Administration. RECOMMENDATION: ADOPT THE RESOLUTION. Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 The cost of the related services, determined upon successful negotiations, are subject to funds availability approved through the City's budgeting process. OBPI City Clerk's Office Legislative Tracking:Alex Denis, Extension 6641 Sign-Offs: apartment Director Assi 612 Manager City M Aar/ EC X DM MT _` JLM LI■■\ T:\AGEND V0151June1PROCUREMENT12014-346-YG RFQ-Professional Architectural and Engineering Services-Summa •• x • C7 MIAMI BEACH 143 AGENDA i" M GATE 6-io—r MiAMI BI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov C MMISSI• MEMORANDUM TO: Mayor Philip Levine and Members o he City Co / ission FROM: Jimmy L. Morales, City Manager DATE: June 10, 2015 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEP NG THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2014-346-YG, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN AS-NEEDED-BASIS, FOR THE DISCIPLINES OF LANDSCAPE ARCHITECTURE, GENERAL ARCHITECTURE, TOWN PLANNING ARCHITECTURE, HISTORICAL PRESERVATION ARCHITECTURE, CIVIL ENGINEERING, LAND SURVEYING, AND MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME SUPPORTED Streamline The Delivery Of Services Through All Departments BACKGROUND Since June 9, 2010, the City has had contracts pursuant to Request for Qualifications (RFQ) 01-09/10 with various firms for professional architectural and engineering services in specialized categories on an "as-needed-basis". This contract provides access to architecture and engineering (A & E) firms in accordance with the requirements of the State of Florida, Consultant's Competitive Negotiation Act (CCNA). At its September 11, 2013 meeting, the Mayor and City Commission approved the recommendation of the Administration to exercise the last option for renewal of one (1) year, which extended the contract until September 29, 2014. Resolution 2014-28743, passed and adopted September 17, 2014, authorized the issuance of a new RFQ for professional architectural and engineering services in specialized categories on an "as-needed-basis". This resolution further authorized the Mayor and City Clerk to execute Amendment No. 1 to the Contracts executed pursuant to RFQ 01-09/10 to authorize month-to- month extensions until such time as a new RFQ process was completed and new contracts were executed. RFQ PROCESS On September 17, 2014, the City Commission approved the issuance of Request for Qualifications (RFQ) No. 2014-346-YG for Professional Architectural and Engineering Services in Specialized Categories On An "As-Needed-Basis". On September 18, 2014, the RFQ was issued. A pre-proposal conference to provide information to the proposers submitting a response was held on October 1, 2014. An additional pre-proposal conference was also held on October 13, 2014. RFQ responses were due and received on December 2, 2014. 144 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Proposals(RFP) No. 2014-346-YG,for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. June 10, 2015 Page 2 The City received proposals in response to the RFQ from the following fifty-one (51)firms: AECOM Technical Services Marlin Engineering Barmello Ajamil & Partners, Inc. McHarry Associates BCC Engineering, Inc. Miller Legg BEA Architects MSA(Milian, Swain &Associates, Inc.) Bender&Associates Architects Pure Engineering Services Biscayne Engineering Company, Inc. R.J. Behar& Company, Inc. Brindley Pieters &Associates RAI CB&I Environmenatal & infrastructure Reines & Straz CES Consultants, Inc. RGD Chen Moore and Associates RJ Heisenbottle CIMA Robayna and Associates Coastal Systems International, Inc. Ross Engineering CPH, Inc. SBLM Architecs Craven Thompson and Associates Schwebke - Shiskin &Associates, Inc. Cummins Cederberg, Inc. Stanley Consultants Douglas Wood Stantec EAC Consulting, Inc. The Corradino Group ELA Architects Thorton Tomasetti E-Sciences TLC Engineering GFA International, Inc. Triangle Surveying Map Glavovic Studio URS Corporation HAKS Wade Trim Keith and Schnars, P.A. William B Medellin Architect P.A. Kimley Horn Wolfberg Alvarez and Partners Kobi Karp Zyscovich Architects Lockwood, Andrews & Newman, Inc. On February 5, 2015, the City Manager appointed the Evaluation Committee via LTC # 054- 2015, which included evaluation committee members for each category group. The Evaluation Committee (the "Committee")for these groups consisted of the following individuals: GROUP 1 — LANDSCAPE ARCHITECTURE, PLANNING AND URBAN DESIGN ARCHITECTURE, AND ENVIRONMENTAL ENGINEERING • Margarita Wells, Environment and Sustainability Specialist, Building Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Humberto Cabanas, Division Director, CIP, City of Miami Beach GROUP 2—GENERAL ARCHITECTURE, INTERIOR DESIGN/SPACE PLANNING ARCHITECTURE, TOWN PLANNING ARCHITECTURE, AND HISTORICAL PRESERVATION ARCHITECTURE • Deborah Tackett, Preservation and Design Manager, Planning Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Valeria Mejia, ADA Coordinator, Property Management, City of Miami Beach 145 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Proposals(RFP) No. 2014-346-YG, for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. June 10, 2015 Page 3 GROUP 3—CIVIL ENGINEERING, LAND SURVEYING SERVICES • Brian Bellino, City Surveyor, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach • Jose Rivas, Civil Engineer III, Public Works, City of Miami Beach GROUP 4— MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING, AND STRUCTURAL ENGINEERING • Sabrina Baglieri, Sr. Capital Projects Coordinator, CIP, City of Miami Beach • Oniel Toledo, Construction Manager, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach Because of the magnitude of the scope of the RFQ, including all the service categories requested, the Administration has evaluated and has herein made recommendations for award by category group. For Group 1, the Committee convened on February 26, 2015 to consider proposals received for Landscape Architecture, Planning and Urban Design Architecture, and Environmental Engineering. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process for Group 1 resulted in the ranking of proposers as indicated below. The proposals received under the discipline of Planning and Urban Design Architecture and Environmental Engineering (Group 1) are still being reviewed by the Procurement Department to ensure compliance with the requirements of the RFQ. Once the review of the proposals is complete, an agenda item will be prepared and presented at the next available City Commission meeting. LANDSCAPE ARCHITECTURE L.RF ' .261;44016rG P 1 i rofess I I r.' 'Arehitectui-af aiui7• '.g;SOW Yengiiieeri<eervice L t.ANDS APE Margarita Rogelio Humberto AGGREGATE ARC} ECTURE) Wells Ranking Madan Ranking Cabanas Ranking T AL Rank KEITH AND SCHNARS, P.A. 93 1 95 1 83 2 i 4 1 AECOM TECHNICAL SERVICES.INC. 78 3 90 2 87 1 ''ry 6 2 KIMLEY-HORN AND ASSOCIATES,INC. 81 2 78 3 83 2 n` 7 3 CRAVEN,THOMPSON& ASSOCIATES.INC. 1 76 4 61 6 82 4 14 4 MILLER LEGG& ' ASSOCIATES.INC. 74 5 65 5 77 5 15 5 CHEN MOORE AND ASSOCIATES,INC. 70 6 69 _ 4 _ 70 6 :_ 16 6 146 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Proposals(RFP)No. 2014-346-YG, for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. June 10, 2015 Page 4 For Group 2, the Committee convened on March 19, 2015 to consider proposals received for General Architecture, Interior Design and Space Planning Architecture, Town Planning Architecture, and Historical Preservation Architecture. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process for Group 2 resulted in the ranking of proposers as indicated below. The proposals received under the discipline of Interior Design and Space Planning (Group 2) are still being reviewed by the Procurement Department to ensure compliance with the requirements of the RFQ. Once the review of the proposals is complete, an agenda item will be prepared and presented at the next available City Commission meeting. GENERAL ARCHITECTURE Fir-Cif,.2O1444 oz Professfl PArch4tcteiraLarnd. •4GE4!ER a Deborah Rogelio Valeria AGGREGATE ., _ :,, ,fk.c_ F Tackett Ranking Madan Ranking Mejia Ranking 1' TOTALS Rank KOBI KARP ARCHITECTURE& INTERIOR DESIGN,INC. 95 1 92 3 90 4 ,-.= 8 1 GLAVOVIC STUDIO.INC. 88 3 85 8 98 1 -I 12 2 M.C.HARRY&ASSOCIATES, .:, INC. 94 2 89 7 93 3 '` 12 2 STANTEC CONSULTING SERVICES.INC. 87 4 95 1 86 7 12 2 BEA ARCHITECTS,INC. 85 6 90 6 95 2 14 5 BERMELLO AJAMIL& PARTNERS.INC. 84 7 92 3 88 5 15 6 EDWARD LEWIS ARCHITECTS, INC. 80 10 93 2 88 5 17 7 WOLFBERG ALVAREZ AND PARTNERS,INC. 84 7 91 5 80 8 20 8 R.J.HEISENBOTTLE i; ARCHITECTS,P.A 87 4 78 9 75 10 23 9 SBLM ARCHITECS,P.C. 84 7 74 11 80 8 26 10 RODRIGUEZ ARCHITECTS,INC. 71 11 69 13 75 10 34 11 CPH,INC. 57 12 75 10 65 13 35 12 i HAKS ENGINEERS,ARCHITECTS _ AND LAND SURVEYORS,P.C. 57 12 70 12 55 14 38 13 CIMA ENGINEERING CORP. 56 14 66 14 70 12 , . 40 14 TOWN PLANNING ARCHITECTURE t"; RFQ'#,2014-34QYG Archltectar041d j-oICV �=/'thgineering Services;5' Deborah Rogelio Valeria AGGREGATE . (TQWN PLANNING)>." Tackett Ranking Madan Ranking Mejia Ranking TOTALS Rank ZYSCOVICH,INC. 97 1 84 1 100 1 3 1 1 THE CORRADINO GROUP 75 2 76 2 83 2 6 2 HISTORICAL PRESERVATION ARCHITECTURE 4 '^ „ s91�1Pi► '. LOW ryEs ," Deborah Rogelio Valeria �t5 AGGREGATE >^'::::;tt Ecl Tifl'Tt : Tackett Ranking Madan Rankinq Melia Rankinq ��" TOTALS Rank R.J.HEISENBOTTLE ! %`g' ARCHITECTS,P.A. 100 1 99 1 90 1 :. 3 1 WILLIAM B MEDELLIN i. ARCHITEC P.A. 93 3 97 2 90 1 `. 6 2 DOUGLAS WOOD ASSOCIATES,INC. 96 2 91 3 75 4 9 3 BENDER&ASSOCIATES ARCHITECTS I ARCHITECTS,P.A. 83 4 84 4 j 80 3 11 4 147 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Proposals(RFP)No. 2014-346-YG,for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. June 10, 2015 Page 5 For Group 3, the Committee convened on March 31, 2015 to consider proposals received for Civil Engineering and Land Surveying. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process for Group 3 resulted in the ranking of proposers as indicated below. CIVIL ENGINEERING RFQ#2014-346=YG;Prrofe8arat at Architectural"anti Engineering Low azs ' Services Brian Jose A. Pedro AGGREGATE (CIVIL ENGINEERING) Bellino Ranking Perez Ranking Fuentes Ranking I TOTALS Rank WADE TRIM,INC. 95 2 97 1 81 8 11 1 STANTEC CONSULTING SERVICES, INC. 90 4 90 6 91 2 12 2 KIMLEY-HORN AND ASSOCIATES,INC. "1 83 10 90 6 96 1 17 3 PURE ENGINEERING SERVICES,INC. 86 8 89 8 89 3 I 19 4 SCHWEBKE-SHISKIN&ASSOCIATES, , INC. 96 1 95 3 62 24 i 28 5 STANLEY CONSULTANTS,INC. 84 9 82 15 84 5 I 29 6 BCC ENGINEERING,INC. 75 17 93 4 79 9 30 7 R.J.BEHAR&COMPANY,INC. 88 6 83 14 77 10 F` f 30 7 CRAVEN THOMPSON AND ti ASSOCIATES,INC. 94 3 87 11 70 18 32 9 BRINDLEY PIETERS&ASSOCIATES, INC. 76 15 96 2 71 17 '� 34 10 CHEN MOORE AND ASSOCIATES,INC. 76 15 80 17 86 4 .1 36 11 CPH,INC. 78 13 86 12 74 11 _ 36 11 MILIAN,SWAIN&ASSOCIATES,INC. 87 7 88 9 67 20 ''' 36 11 COASTAL SYSTEMS INTERNATIONAL, INC. 75 17 88 9 74 11 37 14 KEITH AND SCHNARS,P.A. 90 4 74 22 73 - 13 39 15 CB&I ENVIRONMENTAL& INFRASTRUCTURE.INC. 71 21 81 16 83 6 43 16 CES CONSULTANTS,INC. 72 20 91 5 69 19 44 17 LOCKWOOD,ANDREWS&NEWMAN, INC. 79 12 70 26 82 7 45 18 HAKS ENGINEERS ARCHITECTS AND LAND SURVEYORS,P.C. 80 11 75 21 72 16 , 48 19 EAC CONSULTING,INC. 77 14 73 23 73 13 50 20 THE CORRADINO GROUP 71 21 78 18 73 13 52 21 ROBAYNA AND ASSOCIATES.INC. 74 19 84 13 65 22 54 22 BISCAYNE ENGINEERING COMPANY. I INC. 70 23 76 20 64 23 66 23 MILLER LEGG&ASSOCIATES,INC. 69 24 72 25 66 21 70 24 ROSS ENGINEERING,INC. 68 25 77 19 60 26 70 24 CUMMINS CEDERBERG,INC. 67 26 73 _ 23 61 25 74 26 , LAND SURVEYING L- --:�.RFQ#2014-346-Y© •ry`' pcofesstona t Ai0i4ectinat)iii, E inee SerioTcea A' „' >,.; LOW Brian Jose A. Pedro - AGGREGATE - ,. :s : :,: , s Bellino Ranking Perez Ranking Fuentes Ranking r OTAL$ Rank SCHWEBKE-SHISKIN& ASSOCIATES,INC. 100 1 96 1 80 2 4 1 TRIANGLE SURVEYING AND MAPPING,INC. 91 2 93 2 77 4 F, 8 2 KEITH AND SCHNARS,P.A. 87 3 83 7 83 1 : 11 3 BISCAYNE ENGINEERING ... COMPANY,INC. 83 7 87 3 79 3 - 13 4 CRAVEN THOMPSON AND ASSOCIATES,INC. 86 4 84 6 69 5 15 5 ROBAYNA AND ASSOCIATES 85 5 85 5 68 6 16 6 MARLIN ENGINEERING,INC. 84 6 86 4 63 8 i+ 18 7 CB&t ENVIRONMENATAL& rC INFRASTRUCTURE 75 9 82 8 67 7 t 24 8 MILLER LEGG&ASSOCIATES, xs=; INC. 77 8 75 9 60 9 Y, 26 9 148 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Proposals(RFP)No. 2014-346-YG,for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. June 10, 2015 Page 6 For Group 4, the Committee convened on April 8, 2015 to consider proposals received for Structural Engineering and Mechanical, Electrical, and Plumbing Engineering. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process for Group 4 resulted in the ranking of proposers as indicated below. The proposals received under the discipline of Structural Engineering (Group 4) are still being reviewed by the Procurement Department to ensure compliance with the requirements of the RFQ. Once the review of the proposals is complete, an agenda item will be prepared and presented at the next available City Commission meeting. MECHANICAL, ELECTRICAL, AND PLUMBING IProfesswiiat Arc!!i`itectitrat acid Engineefiig Services :: 0,, Low EC i!CAL,ELECERhC Oniel Jose A. Sabrina ': AGGREGATE ' ` TOTALS Rank • D'R�:�JNIB�VG �_�� ; Toledo Ranking Perez Ranking Baglieri Ranking �.�- TLC Engineering for Architecture, Inc. 100 1 88 1 93 1 =_ 3 Wolfberg Alvarez&Partners,Inc. 86 2 85 3 90 2 7 2 RGD Associates,Inc.DBA RGD ;; Consulting Engineers 73 3 87 2 85 3 8 3 Because of the large number of response for certain disciplines and the projected volume of work, staff is recommending that no more than five (5) firms be awarded in each category. This agenda item addresses only an award recommendation for the following disciplines: Landscape Architecture, General Architecture, Town Planning Architecture, Historical Preservation Architecture, Civil Engineering, Land Surveying, and Mechanical, Electrical, and Plumbing Engineering. The proposals received under the discipline of Planning and Urban Design Architecture, Environmental Engineering, Interior Design and Space Planning Architecture, and Structural Engineering are still being reviewed by the Procurement Department to ensure compliance with the requirements of the RFQ. Once the review of the proposals received under the aforementioned disciplines is complete, an agenda item will be prepared and presented at the next available City Commission meeting. MANAGER'S DUE DILIGENCE & RECOMMENDATION After reviewing all the submissions and the results of the evaluation process, the City Manager recommends that the Administration be authorized to enter into negotiations as follows: Keith and Schnars, P.A., AECOM Technical Services, Inc., Kimley-Horn and Associates, Inc., Craven, Thompson & Associates, Inc., and Miller Legg & Associates, Inc., for the discipline of Landscape Architecture. Kobi Karp Architecture & Interior Design, Inc., Glavovic Studio, Inc., M.C. Harry & Associates, Inc., Stantec Consulting Services, Inc., BEA Architects, Inc., for the discipline of General Architecture. Zyscovich, Inc., and The Corradino Group, Inc., for the discipline of Town Planning Architecture. 149 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Proposals(RFP) No. 2014-346-YG,for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. June 10, 2015 Page 7 R. J. Heisenbottle Architects, P.A., William B Medellin Architect P.A., Douglas Wood Associates, Inc., Bender & Associates Architects, P.A., for the discipline of Historical Preservation Architecture. Wade Trim, Inc., Stantec Consulting Services, Inc., Kimley-Horn and Associates, Inc., PURE Engineering Services, Inc., and Schwebke - Shiskin & Associates, Inc., for the discipline of Civil Engineering. Schwebke - Shiskin & Associates, Inc., Triangle Surveying and Mapping, Inc., Keith and Schnars, P.A., Biscayne Engineering Company, Inc., and Craven Thompson and Associates, Inc., for the discipline of Land Surveying. TLC Engineering For Architecture, Inc., Wolfberg Alvarez & Partners, Inc., and RGD Associates, Inc. d/b/a RGD Consulting Engineers for the discipline of Mechanical, Electrical, and Plumbing Engineering. In the event that the Administration is unable to negotiate a mutually agreeable with any of the recommended firms, the City Manager recommends that the Mayor and City Commission authorize the Administration to negotiate with other ranked firms, in order of rank, in each category. The City Manager further recommends that the Mayor and City Clerk be authorized to execute an agreement upon conclusion of successful negotiations by the Administration. CONCLUSION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida accept the recommendation of the City Manager pertaining to the ranking of proposals pursuant to Request for Proposals (RFP) 2014-346-YG for Professional Architectural and Engineering Services in Specialized, on an as needed basis. JLM/MT/AD/YG T:\AGENDA\2015\June\PROCUREMENT\2014-346-YG RFQ-Professional Architectural and Engineering Services-Memo(Revised 6.2.2015).docx 150 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS FOR GROUP 1 - LANDSCAPE ARCHITECTURE, PLANNING AND URBAN DESIGN ARCHITECTURE, AND ENVIRONMENTAL ENGINEERING, AND GROUP 2 - TOWN PLANNING ARCHITECTURE, INTERIOR DESIGN & SPACE PLANNING ARCHITECTURE, AND HISTORICAL PRESERVATION ARCHITECTURE, AND GROUP 3 - CIVIL ENGINEERING AND LAND SURVEYING, AND GROUP 4 - STRUCTURAL ENGINEERING AND MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2014-346-YG, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN AS-NEEDED BASIS (THE "RFQ"); AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KEITH AND SCHNARS, P.A., AECOM TECHNICAL SERVICES, INC., KIMLEY-HORN AND ASSOCIATES, INC., CRAVEN, THOMPSON & ASSOCIATES, INC., AND MILLER LEGG & ASSOCIATES, INC., FOR THE DISCIPLINE OF LANDSCAPE ARCHITECTURE;; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KOBI KARP ARCHITECTURE & INTERIOR DESIGN, INC., GLAVOVIC STUDIO, INC., M.C. HARRY & ASSOCIATES, INC., STANTEC CONSULTING SERVICES, INC., AND BEA ARCHITECTS, INC., FOR THE DISCIPLINE OF GENERAL ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ZYSCOVICH, INC., AND THE CORRADINO GROUP, INC., FOR THE DISCIPLINE OF TOWN PLANNING ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH R. J. HEISENBOTTLE ARCHITECTS, P.A., WILLIAM B MEDELLIN ARCHITECT P.A., DOUGLAS WOOD ASSOCIATES, INC., BENDER & ASSOCIATES ARCHITECTS, P.A., FOR THE DISCIPLINE OF HISTORICAL PRESERVATION ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH WADE TRIM, INC., STANTEC CONSULTING SERVICES, INC., KIMLEY-HORN AND ASSOCIATES, INC., PURE ENGINEERING SERVICES, INC., AND SCHWEBKE - SHISKIN & ASSOCIATES, INC., FOR THE DISCIPLINE OF CIVIL ENGINEERING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH SCHWEBKE - SHISKIN & ASSOCIATES, INC., TRIANGLE SURVEYING AND MAPPING, INC., KEITH AND SCHNARS, P.A., BISCAYNE ENGINEERING COMPANY, INC., AND CRAVEN THOMPSON AND ASSOCIATES, INC., FOR THE DISCIPLINE OF LAND SURVEYING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TLC ENGINEERING FOR ARCHITECTURE, INC., WOLFBERG ALVAREZ & PARTNERS, INC., AND RGD ASSOCIATES, INC. D/B/A RGD CONSULTING ENGINEERS FOR THE DISCIPLINE OF MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING; FURTHER, SHOULD THE ADMINISTRATION BE UNABLE TO NEGOTIATE AN AGREEMENT WITH ANY OF THE RECOMMENDED FIRMS, THE ADMINISTRATION IS AUTHORIZED TO NEGOTIATE WITH OTHER RANKED FIRMS IN ORDER OF RANK IN EACH CATEGORY; AND FURTHER AUTHORIZING THE MAYOR 151 AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, Request for Qualifications No. 2014-346-YG (the RFQ) was issued on September 18, 2014, with an opening date of December 2, 2014; and WHEREAS, a voluntary pre-proposal meeting was held on October 1, 2014 and on October 13, 2014; and WHEREAS, the City received proposals from a total of fifty-one (51)firms; and WHEREAS, because of the magnitude of the scope of the RFQ, including all the service categories requested, the Administration will evaluate and make recommendations for award by category group; and WHEREAS, on February 5, 2015, the City Manager via Letter to Commission (LTC) No. 054-2015, appointed an Evaluation Committee (the "Committee"), which included evaluation committee members for each category group; and WHEREAS, the Evaluation Committee (the "Committee") for Groups 1, 2, 3, and 4 consisted of the following individuals: GROUP 1 —LANDSCAPE ARCHITECTURE, PLANNING AND URBAN DESIGN ARCHITECTURE, AND ENVIRONMENTAL ENGINEERING • Margarita Wells, Environment and Sustainability Specialist, Building Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Humberto Cabanas, Division Director, CIP, City of Miami Beach; and GROUP 2—GENERAL ARCHITECTURE, INTERIOR DESIGN/SPACE PLANNING ARCHITECTURE, TOWN PLANNING ARCHITECTURE, AND HISTORICAL PRESERVATION ARCHITECTURE • Deborah Tackett, Preservation and Design Manager, Planning Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Valeria Mejia, ADA Coordinator, Property Management, City of Miami Beach; and GROUP 3—CIVIL ENGINEERING, LAND SURVEYING SERVICES • Brian Bellino, City Surveyor, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach • Jose Rivas, Civil Engineer III, Public Works, City of Miami Beach; and GROUP 4— MECHANICAL, ELECTRICAL, AND PLUMBING ENGINEERING, AND STRUCTURAL ENGINEERING • Sabrina Baglieri, Sr. Capital Projects Coordinator, CIP, City of Miami Beach • Oniel Toledo, Construction Manager, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach 152 WHEREAS, the Committees convened to consider the proposals, as follows: the Committee for Group 1 convened on February 26, 2015; the Committee for Group 2 convened on March 19, 2015; the Committee for Group 3 convened on March 31, 2015; and the Committee for Group 4 convened on April 8, 2015; and WHEREAS, the Committees were provided an overview of the project; information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information on the scope of services, references, and a copy of each proposal; and WHEREAS, the Committees were instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ; and WHEREAS, the Committee's ranking for the discipline of Landscape Architecture was as follows: Keith and Schnars, P.A., top ranked; AECOM Technical Services, Inc., second highest ranked; Kimley-Horn and Associates, Inc., third highest ranked, Craven, Thompson & Associates, Inc., fourth highest ranked; Miller Legg & Associates, Inc., fifth highest ranked; Chen Moore and Associates, Inc., sixth highest ranked; and WHEREAS, the Committee's ranking for the discipline of General Architecture was as follows: Kobi Karp Architecture & Interior Design, Inc., top ranked; Glavovic Studio, Inc., M.C. Harry & Associates, Inc., and Stantec Consulting Services, Inc., all tied as the second highest ranked firms; BEA Architects, Inc., fifth highest ranked; Bermello, Ajamil, & Partners, Inc., as the sixth highest ranked; Edward Lewis Architects, Inc., as the seventh highest ranked; Wolfberg Alvarez and Partners, Inc., as the eight highest ranked, R. J. Heisenbottle Architects, P.A., as the ninth highest ranked, SBLM Architects, P.C., as the tenth highest ranked, Rodriguez Architects, Inc., as the eleventh highest ranked, CPH, Inc., as the twelfth highest ranked; HAKS Engineers, Architects and Land Surveyors, P.C., as the thirteenth highest ranked; CIMA Engineering Corp., as the fourteenth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Town Planning Architecture was as follows: Zyscovich, Inc., top ranked; The Corradino Group, second highest ranked; and WHEREAS, the Committee's ranking for the discipline of Historical Preservation Architecture was as follows: R. J. Heisenbottle Architects, P.A., top ranked; William B. Medellin Architect, P.A., second highest ranked; Douglas Wood Associates, Inc., third highest ranked, Bender&Associates Architects, P.A., fourth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Civil Engineering was as follows: Wade Trim, Inc., top ranked; Stantec Consulting Services, Inc., second highest ranked; Kimley-Horn And Associates, Inc., third highest ranked, Pure Engineering Services, Inc., fourth highest ranked; Schwebke - Shiskin & Associates, Inc., fifth highest ranked; Stanley Consultants, Inc., as the sixth highest ranked; BCC Engineering, Inc., and R.J. Behar & Company, Inc., both tied as the seventh highest ranked firm, Craven Thompson And Associates, Inc., as the ninth highest ranked, Brindley Pieters & Associates, Inc., as the tenth highest ranked, Chen Moore And Associates, Inc., as the eleventh highest ranked, CPH, INC., as the twelfth highest ranked; Milian, Swain & Associates, Inc., as the thirteenth highest ranked; Coastal Systems International, Inc., as the fourteenth highest ranked; Keith And Schnars, P.A., as the fifteenth highest ranked; CB&I Environmental & Infrastructure, Inc., as the sixteenth highest ranked; CES Consultants, Inc., as the seventeenth highest ranked; Lockwood, Andrews & Newman, Inc., as the eighteenth highest ranked; HAKS Engineers Architects and Land Surveyors, P.C., as the nineteenth highest ranked; EAC Consulting, Inc., as the twentieth 153 highest ranked; The Corradino Group as the twenty first highest ranked; Robayna and Associates, Inc., as the twenty second highest ranked; Biscayne Engineering Company, Inc., as the twenty third highest ranked; Miller Legg & Associates, Inc., as the twenty fourth highest ranked; Ross Engineering, Inc., as the twenty fifth highest ranked; Cummins Cederberg, Inc., as the twenty sixth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Land Surveying was as follows: Schwebke - Shiskin & Associates, Inc., top ranked; Triangle Surveying and Mapping, Inc., second highest ranked; Keith and Schnars, P.A., third highest ranked, Biscayne Engineering Company, Inc., fourth highest ranked; Craven Thompson And Associates, Inc, fifth highest ranked; Robayna And Associates, Inc., as the sixth highest ranked; Marlin Engineering, Inc., as the seventh highest ranked; CB&I Environmental & Infrastructure, Inc., as the eight highest ranked, Miller Legg &Associates, In., as the ninth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Mechanical, Electrical, and Plumbing Engineering was as follows: TLC Engineering for Architecture, Inc. top ranked; Wolfberg Alvarez & Partners, Inc., second highest ranked, RGD Associates, Inc. DBA RGD Consulting Engineers, third highest ranked; and WHEREAS, the proposals received under the discipline of Planning and Urban Design Architecture, Environmental Engineering, Interior Design and Space Planning Architecture, and Structural Engineering are still being reviewed by the Procurement Department to ensure compliance with the requirements of the RFQ; and WHEREAS, once the review of the proposals received under the aforementioned disciplines is complete, an agenda item will be prepared and presented at the next available City Commission meeting; and WHEREAS, after reviewing all the submissions and the Evaluation Committee's rankings, the City Manager exercised his due diligence and concurs with the Committee's rankings. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for Qualifications No. 2014-346-YG, for Professional Architectural and Engineering Services in specialized categories on an as-needed basis (the "RFQ"); authorizing the Administration to enter into negotiations with Keith and Schnars, P.A., AECOM Technical Services, Inc., Kimley-Horn and Associates, Inc., Craven, Thompson & Associates, Inc., and Miller Legg & Associates, Inc., for the discipline of Landscape Architecture; authorizing the administration to enter into negotiations with Kobi Karp Architecture & Interior Design, Inc., Glavovic Studio, Inc., M.C. Harry & Associates, Inc., Stantec Consulting Services, Inc., and BEA Architects, Inc., for the discipline of General Architecture;authorizing the Administration to enter into negotiations with Zyscovich, Inc., The Corradino Group, Inc., for the discipline of Town Planning Architecture; authorizing the administration to enter into negotiations with R. J. Heisenbottle Architects, P.A., William B Medellin Architect P.A., Douglas Wood Associates, Inc., Bender & Associates Architects, P.A., for the discipline of Historical Preservation Architecture; authorizing the administration to enter into negotiations with Wade Trim, Inc., Stantec Consulting Services, Inc., Kimley-Horn and Associates, Inc., PURE Engineering Services, Inc., and Schwebke - Shiskin &Associates, Inc., for the discipline of Civil Engineering; authorizing the administration to enter into negotiations with Schwebke - Shiskin & 154 Associates, Inc., Triangle Surveying and Mapping, Inc., Keith and Schnars, P.A., Biscayne Engineering Company, Inc., and Craven Thompson and Associates, Inc., for the discipline of Land Surveying; authorizing the administration to enter into negotiations with TLC Engineering for Architecture, Inc., Wolfberg Alvarez & Partners, Inc., and RGD Associates, Inc. d/b/a RGD Consulting Engineers for the discipline of Mechanical, Electrical, and Plumbing Engineering; further, should the Administration be unable to negotiate an agreement with any of the recommended firms, the Administration is authorized to negotiate with other ranked firms in order of rank in each category; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this day of 2015. ATTEST: Rafael E. Granado, City Clerk Philip Levine, Mayor T:IAGENDA12015\June\PROCUREMENT12014-346-YG RFQ-Professional Architectural and Engineering Services-Reso.docx APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION L3 City Attorney Date 155 THIS PAGE INTENTIONALLY LEFT BLANK 156 ATTACHMENT B REQUEST FOR QUALIFICATIONS (RFQ) 34 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 8 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS"(the"RFQ") NOVEMBER 24, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME.As a reminder to all Proposers, the deadline for the receipt of proposals is UNTIL 3:00 P.M., ON TUESDAY, DECEMBER 2, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. 2. ANSWERS TO ADDITIONAL QUESTIONS RECEIVED. Q1: Proposer dropped off two proposal packages on November 4, 2014. Proposer received Addendum 7 and read that the due date has been extended to December 2. Proposer would like to know if it is okay to leave the package in the Procurement office `til then. Proposer also wanted to know that since its packages were dropped off on November 4, 2014, if Proposer's signature on the addendums is not required for Addendums 4, 5 &6. Al: Proposers who have already submitted their Proposal package, prior to the release of Addendum No. 7, may leave their Proposal package in the Procurement Department. To acknowledge receipt of Addendums 4 through 8 (which includes this addendum), Proposers may submit a revised Page 4 from Appendix A in a sealed envelope to the Procurement Department. Or, Proposers may also wait for the Proposal evaluation period when the Procurement Department will request any missing documentation from the Proposer, which will include acknowledgement of published addendums. Q2: Some clarification is still needed on Question #71 in Addendum No. 7. If using a 330 form for TAB 2, Section 2.1 /2.2 — Do we need to re-arrange the order of the 330 form to reflect the order requested? The answer provided in Addendum No. 7 does not clarify the way it should be arranged. Can a clause page be included before these sections that states: "Sections 2.1 and 2.2 are covered in the following 330 form" instead of re-arranging the order of the standard 330 form? A2: The order of Standard Form 330 should not be re-arranged. As indicated in Tab 2, Page 12 of the RFQ, "Proposers may submit the below requested information utilizing the enclosed Standard Form 330 — Architect-Engineer Qualifications". In its response, Proposer may include a page indicating that the information requested in Sections 2.1 and 2.2 of Tab 2 is shown in Standard Form 330 and immediately following include the completed form. Proposer shall indicate which sections of Standard Form 330 correspond to Section 2.1 and 2.2 of Tab 2. Page 1 of 2 2 ( Miami Beach ADDENDUM NO.8 RFD 2014-346-SR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS' Q3: Would you consider re-formulating this RFQ from scratch and putting out a new deadline? This might serve both the City's and the potential proposers' interests best. A3: No, the City will not consider this option. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a Ofj;iP/ -meal A I r Denis Procurement Director M1AM1BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 7 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS"(the "RFQ") NOVEMBER 18, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended UNTIL 3:00 P.M., ON TUESDAY, DECEMBER 2, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3`d Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which,the Proposer is solely responsible. 2. DELETION. The following specialized areas of the RFQ have been deleted: "Geotechnical", under Group B—Engineering, from Section 0200, Sub-Section 2. Purpose. "Acoustics, Noise Abatement'from Appendix C, Sub-Section C2., Scope of Work. "Storage Tank Repair and Monitoring"from Appendix C, Sub-Section C2., Scope of Work. 3. ADDITION. The following clause has been added to Appendix D—Special Conditions: 13. COMPETITIVE SPECIFICATIONS. It is the goal of the City to maximize competition for the project among suppliers&contractors. Consultant shall endeavor to prepare all documents, plans &specifications that are in accordance with this goal. Under no condition shall Consultant include means & methods or product specifications that are considered"sole source" or restricted without prior written approval of the City. ANSWERS TO QUESTIONS RECEIVED FROM PROSPECTIVE PROPOSERS: Q1: TAB 2 reads that proposers may submit the information requested under that Tab utilizing the SF330. Then item 2.1 of said Tab asks for 5 projects performed by the firm in the last five years. The SF 330 instruction usually allows for users to provide 10 projects. Does this mean the City is asking for 10 projects, or is it limiting the projects to 5? Could you please clarify? Al: Per Page 12 of the RFQ, Tab 2, Item 2.1, the Proposing Firm is only required to "submit five (5) relevant projects, performed in the last five (5) years as evidence of experience;"It is up to the Proposer's discretion should they want to list more than five relevant projects. 1 Q2: Section C1. Minimum Requirements under Appendix C, the first bullet states "Proposer must have a minimum of five (5) years' experience and successfully completed at least five (5) projects for public sector agencies." Please clarify the City's definition of "successfully completed". Is this completion of the design or substantially completed in construction? A2: Successfully completed refers to successful completion of the project in the design phase. Q3: Are complete A/E teams, including sub-consultants, required for this RFQ submission? Due to the fact that the specific projects to be awarded under all categories are unknown at this time, as well as the fact that this is a minimum three-year contract term,we strongly feel it would be in the City's best interest to allow prime firms to submit without sub- consultants in order to allow future flexibility in selecting the best possible sub-consultant team for each specific task order's scope. A3: In accordance with Page 13 of the RFQ, Tab 3—Approach and Methodology, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted." After award of contract, the prime Proposer would be allowed to add sub-consultants for each specific task as necessary and approved by the City through the City Manager. Q4: Do Form Based Code services fall under the Town Planning or Planning and Urban Design category. A4: Form based code services are not being sought at this time. Should a need arise in the future, the City may consider all its options, including (but not limited to) selecting a consultant pursuant to this RFQ or releasing a separate solicitation. Q5: Please provide copies of all sign in sheets scanned and have them sent out as an addenda as soon as possible. A5: Sign-in sheets for both pre-proposal conferences are attached to this addendum. Q6: At the pre-proposal conference, several firms asking for a deadline extension, especially because there is still the lingering question about team and grouping within a category or in multiple categories. We certainly would like to be informed of a deadline extension, as it could possibly impact the decision of small firms to pursue this solicitation. A6: As indicated in page 1 of this addendum, the deadline for receipt of proposals has been extended to Tuesday, December 2, 2014 at 3:00 PM. Proposers must be registered with Public Purchase to ensure receipt of all addenda. Q7: If we submit for more than one category, are we going to have to prepare a proposal for each or can we submit together(one proposal for all applicable categories)? A7: Per RFQ Section 0300—Submittal Instructions and Format, sub-section 3: Proposals shall clearly indicate if qualifications are being sought under Group A — Architecture and/or Group B — Engineering. Furthermore, firms are required to submit separate proposals for each specialized category under the respective 2 group for which they seek qualifications. Example: a firm which provides landscape architecture and interior design/space planning, shall respond under Group A — Architecture and shall submit two (2) proposals under said group; a proposal seeking qualifications under landscape architecture and a proposal seeking qualifications under interior design/space planning, Q8: Can we use our SF-330 which has the colors of our firm but is the exact same form? A8: Yes, that is allowed as long as the structure and contents of the form has not changed. Q9: We provide GIS services but have no Survey Department, can we submit a proposal or will you create a separate category for GIS? A9: Per this RFQ, the GIS services are limited to Survey and collecting GIS features. The City anticipates creating a separate broader GIS RFQ in the future. Q10: Will the relevant experience still be completed projects or can ongoing projects be included (discrepancy between page 12 and Appendix C) A10: Per Appendix C, Section C.1, Minimum Requirements, the relevant project experience must be for successfully completed projects. Q11: To follow up on the discussion at yesterday's Pre-Bid meeting,we would like to know if we can submit for Multiple Categories in one package. For example: Civil and Environmental in Group B - Engineering. This would greatly reduce the work effort (not to mention excess paper!) for both the City and the consultants. If this is not possible, then we respectfully request that you consider a time extension to allow firms adequate time to prepare numerous submissions. Al 1: Please refer to the answer written for Question#7 in this Addendum. Q12: Please indicate teaming restrictions, if any, on sub-consultants. Thank you. Al2: Per 1 Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services 9 Y defined herein be pe rformed directly by the Pro p oser (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted.': As indicated above, Proposers must clearly indicate in their proposal which sections of the scope will be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted. Q13: Section 0300 3. Statements of Qualifications Format. Tab 1 - Item 1.3 Minimum Qualification Requirements (a), Requires LEED, ULI, AiCP,APA Certifications for Planning, Urban and Historical Preservation Architects. Please clarify why Historic Preservation architects require such certifications. A13: Please note that, pursuant to Appendix C, section C1. Minimum Requirements, Planning, Urban, and Historical Preservation Architects certified by or members of LEED, ULI, AiCP, APA is a preference and not a requirement. As such, firms that do not have architects certified by or members of LEED, ULI, AICP, APA will not be penalized. 3 Q14: Please clarify the ambiguity in the RFQ 2014-346-YG as to teaming: whether an architectural firm can submit as a lead firm with a roster of subconsultants who, together, cover specialties in both of the listed areas. Also, please clarify whether subconsultants can, in their turn, use specialty subconsultants to cover any gaps in their own team's expertise. A14: While proposers are not precluded from including sub-consultants as part of its team, per Page 13 of the RFQ, Tab 3, `It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted." Q15: Regarding the RFQ for Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed Basis", will there be an additional addendum published addressing the teaming clarification that was brought up during the first pre-proposal meeting? The second meeting is not until 10/13 and the RFQ packages are due on 10/23; this is a very small time-frame to gather a team if need be. A15: Please refer to the answer written for Question #3 and #14 in this addendum. As indicated in page 1 of this addendum, the deadline for receipt of proposals has been extended to Tuesday, December 2, 2014 at 3:00 PM. Proposers must be registered with Public Purchase to ensure receipt of all addenda. Q16: For submission for Environmental Engineering, the City states per the RFQ that it is searching for submissions in the following sub-categories: general environmental services, environmental & coastal permitting, and contamination assessment. According to your Environmental Department representative, the City prefers for a firm to do this in- house, correct? If we cannot do all these 3 services in-house, can we submit just to the 1 service that we are able to do in-house, or does the City prefer that we team with sub- consultants to be able to submit for all 3 services under Environmental Engineering? A16: In accordance with RFQ Page 13, Tab 3 —Approach and Methodology, "lt is the objective of the City that the majority of the services defined herein be performed directly by the Proposer(rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted." In accordance with the above language, the City prefers that Proposers perform services in- house (with its own forces); however should they be unable to, Proposers must indicate which sections of the scope will be subcontracted. Q17: Under section C2. Scope of Work required, does Coastal Engineering and Coastal Surveys fall under the Civil Engineering discipline? A17: Yes, Coastal Engineering and Coastal Surveys fall under Civil Engineering. Q18: Please confirm that if we are to submit to Civil and Environmental Engineering, that the City requires 2 separate proposals. A18: Please refer to the answer written for Question #7 in this Addendum. 4 Q19: The question is regarding whether the City expects a complete team to be put together for each of the categories depending on the types of projects. For example, if the City intends on doing a pump station project under the Civil Group, do we need to include electrical and mechanical resumes or firms on our team for that category? A19: As part of their submittal, a Civil Engineering firm may include in its proposal qualifications of mechanical and electrical engineers. Please note however, per Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm(with its own forces) and which sections are intended to be subcontracted". Q20: Is a submittal required for each category a firm may be interested in under Groups A&B? A20: Please refer to the answer written for Question #7 in this Addendum. Q21: Are firms permitted to develop a comprehensive team for each category. A21: Please refer to the answer written for Question#3 and #14 in this addendum. Q22: Are there teaming restrictions? Can a prime firm go as a subconsultant to a firm for any category? A22: Please refer to the answer written for Question#12 in this Addendum. Q23: I have an inquiry regarding what defines the "General" under the Group A - Architecture Category. Is there a list breakdown of services that can be provided to demonstrate/define "General"? A23: General Architecture is defined as the planning, programming, design, preparation of construction documents, permitting and construction supervision for single and multi-purpose facilities and their sites. These facilities may include, but may not be limited to: parking garages, park facilities, fleet maintenance and storage buildings, etc. Q24: At the top of Page 13 of RFQ 2014-346-YG it indicates that a copy of staffs accredited college diploma or bachelor's degree in Environmental Sciences or related field should be provided for Environmental Engineering Firms. I have two questions: Can a Florida licensed Professional Engineer's certificate satisfy this criteria as Florida licenses PEs only with degrees in engineering from accredited schools? Will an official transcript or other documentation from the school suffice in lieu of a copy of a diploma if that transcript/document clearly states that the individual received a bachelor's degree in an environmental science or related field? A24: Yes, a Florida licensed Professional Engineer's certificate may be provided. Environmental Engineering firms providing General Environmental Services, Environmental and Coastal Permitting, and Contamination Assessment, must provide copies of the following: Staff's accredited college diploma or Bachelor's degree in Environmental Sciences or related field. Q25: It is a burden on the firms to submit multiple proposals for one, the architecture and engineering categories and then also for the subcategories. It will also slow down the review process by the City. Will the city consider providing a check list for areas of interest and in which the firms are qualified for and for it to be included in the proposal? 5 A25: Please refer to the answer written for Question #7 in this Addendum. Q26: The RFQ states that Landscape Architects must be certified by the International Society of Arboriculture, Landscape Inspectors Association of Florida and FNGLA. These are not certifications normally held by Landscape Architects. Can an ISA certified Arborist be added as a sub consultant to satisfy this requirement? A26: Yes. Q27: If the submitting firm desires to submit proposals for multiple categories, would the City consider allowing the submitting firm to submit one proposal in which the firm describes what categories they may qualify for? It is not clear in the RFP if the City's intent is for submitting firms to form teams. For example, it is typical for a Civil engineering firm to submit as part of its team a surveyor and geotechnical firm that they have a working relationship with. Is it the City's intent to pair firms qualified under separate categories to complete a task order under this contract? Furthermore, the RFP encourages that the submitting firm should self-perform the work proposed under the desired category, however it goes on to encourage the use of DBE sub-consultants. This is somewhat contradictory, Please clarify? A27: Please refer to the answer written for Question #3, #7, and #14 in this Addendum. Q28: If the instructions in the RFQ prevail and proposers are to submit one individual proposal (1-original/11 copies) per discipline, would the City consider giving an extension of the current deadline or staggering the due dates for each the disciplines (e.g. civil, structural, environmental, mechanical etc)? A28: Please refer to the answer written for Question # 7 in this Addendum. As indicated in page 1 of this addendum, the deadline for receipt of proposals has been extended to Tuesday, December 2, 2014 at 3:00 PM. Proposers must be registered with Public Purchase to ensure receipt of all addenda. Q29: Will a State issued DBE certification suffice as"verifiable evidence" of Proposer's intent to use DBEs on this contract? A29: Yes. Per Page 13 of the RFQ, Tab 3 —Approach and Methodology, "Accepted DBE certifications include the Small Business Administration (SBA), State of Florida, or Miami-Dade County." Q30: Do the 5 projects being requested as "Qualifications of Proposing Firm", Tab 2-Section 2.1, need to be completed? A30: Yes. Per Appendix C, Section C.1, Minimum Requirements, the relevant project experience must be for successfully completed projects. Q31: Do the 5 projects being requested as "Qualifications of the Proposer Team (Architects and Engineers)Tab 2-Section 2.2, need to be completed? A31: Yes. Per Appendix C, Section C.1, Minimum Requirements, the relevant project experience must be for successfully completed projects. Q32: Is it the intent of the RFQ that submitting firms only show 5 relevant projects in the SF 330, as requested in Tab 2-Section 2.1? 6 A32: Please refer to the answer written for Question#1 in this Addendum. Q33: In speaking to D & B they say an SQR is not something most people are subscribed, but a Comprehensive Report can substitute in many cases since they are similar. Is the SQR mandatory or is there an alternative? A33: The submittal of the SQR is mandatory. Per Page 12 of the RFQ, Tab 2, Item # 2.3, "Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun &Bradstreet." Q34: Is the 2nd underlined area a repetitive requirement of the 1st underlined area? Or are you requesting 2 different sets of five (5) relevant projects? RFQ Page 12 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing the scope of services as identified in this solicitation, including experience in providing scope of services to public sector agencies. Proposer must submit five(5) relevant projects, performed in the last five (5)years as evidence of experience; the following is required: project description, agency name, agency contact, contact telephone & email, and year(s)and term of engagement. 22 Qualifications of Proposer Team (Architects and Engineers). Provide an organizational chart of all personnel and consultants to be used for this project if awarded, the role that each team member will play in providing the services detailed herein and each team members'qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each respondent team member to be assigned to this contract. For each architect and engineer, include information for five(5) relevant projects, performed in the last five(5)years for public sector clients. Relevant projects shall include those projects similar in scope to those services listed in this RFQ. A34: The requirements indicated in Page 12 of the RFQ, Tab 2, Item # 2.1 are applicable to the "Proposing Firm": The requirements indicated in Page 12 of the RFQ, Tab 2, Item # 2.2 are applicable to the "Architect and Engineer"in each firm/team. Q35: If we are to have D&B send the SQR directly to the City what information should we include in this tab for our submittal? 2.3 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. A35: Given that the SQR must be submitted directly to the Procurement Contact named in the RFQ, Proposers are not required to include information in their proposal under Item # 2.3 of Tab 2, Page 12 of the RFQ. Q36: Do relevant projects have to be completed projects or can they be currently in progress? A36: Please refer to the answer written for Question# 10 in this Addendum. 7 Q37: Under Section C1. MINIMUM REQUIREMENTS: Planning, Urban, and Historical Preservation Architects certified or members of LEED, ULI, AICP, APA is preferred. However, since this is the City's preference and not a minimum requirement, if the firm does not hold any of these certifications will the proposal be deemed non-responsive and not be considered? A37: No, this is a preference and not a requirement. Q38: Given that many firms will be able to Prime various disciplines in Group A and Group B, would the City consider changing the requirements in the current RFQ and requesting that one proposal address all the disciplines for which the firm is able to Prime? A38: Please refer to the answer written for Question #7 in this Addendum. Q39: Our firm is submitting proposals in four disciplines and our corporate offices are questioning the need for 4 separate Dun & Bradstreet SQR Reports. Can we submit one for the firm since they are costly, and the information will be the same on all four? A39: Yes. Q40: If the City intends to select twelve separate firms, then will the City be providing the coordination between disciplines or will one of the twelve firms be required to provide the overall coordination? A40: The City is not limited to awarding only one Proposer per specialized category. The City may award more than one Proposer per specialized category. When professional services are required, a proposed project will be analyzed in terms of the predominant professional specialty required, and a firm will be selected by the City from the appropriate specialization list. The prime proposer will be responsible to hire the applicable or required sub-consultants and coordinate the work. Q41: If the City intends to select twelve separate firms, then why does the sample contract call for written approval of all sub-consultants? A41: Please note that the City does not intend to select only twelve separate firms(firm per specialized area). Multiple firms may be qualified per category. Proposers are not precluded from including sub-consultants as part of its team. Per Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer(rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted." As indicated in the last part of the above cited language, Proposers shall indicate the sections of the services the Proposer intends to sub-contract. Q42: If the City intends to select A/E Teams already put together by the Consultant, then why does the RFQ require each discipline to submit separate proposals? This would result in twelve (12) original proposals and one hundred and twenty (120) copies be submitted for one full A/E Team of all disciplines. A42: Please refer to the answer written for Question #7 in this Addendum. 8 Q43: Is it the City's intent to select Architecture/Engineering Teams for this contract or to make twelve (12) separate selections of firms, one for each discipline listed on page 3 of the RFQ and require these twelve firms to work together as a team? Of course a firm could be selected for more than one discipline... A43: The City is not limited to awarding only one Proposer per specialized category. The City may award more than one Proposer per specialized category. Q44: Is it possible to get a copy of the attendee list for both pre-proposal meetings or will they be posted online? A44: Copies of the sign-in sheets for both pre-proposal meetings are attached to this Addendum. Q45: If a firm was interested in pursuing Park work, which category should they submit under, "Landscape" or"Planning and Urban Design"? A45: A firm may submit under both categories. A firm designing a Park, will need to have planners/urban designers. If the firm is only interested in doing the landscaping for the Park, then they may submit under Landscape only. Q46: We will be submitting for the Civil category with subs that will be needed to carry out the task. How will our proposal be evaluated in relation to the proposal submitted by an architectural team who will have sub-consultants which may also include civil? A46: All proposals will be evaluated in accordance with the evaluation criteria stipulated in Section 0400—Statements of Qualifications Evaluation, Page 14 of the RFQ. Q47: Tab 2 (Section 2.2- Qualifications of Proposer Team) — Do we have to provide 5 relevant projects for each of the sub-consultants on our team? A47: Section 2.2 of Tab 2 indicates: "For each architect and engineer, include information for five (5) relevant projects, performed in the last five (5) years for public sector clients. Relevant projects shall include those projects similar in scope to those services listed in this RFQ." If the sub- consultant team includes architects and engineers, then Proposer shall also list five (5) relevant projects in the last five (5) years for public sector clients. Q48: Minimum Qualifications Requirements, C1 Minimum Requirements. Architects and engineers must be licensed by the Florida Department of Business and Professional Regulation. -Landscape Architects must be certified by International Society of Arboriculture Certification, Landscape Inspectors Association of Florida Certification, FNGLA Certification. Are Landscape Architects are specifically required to have all three additional certifications? Typically the Florida Department of Business Landscape Architecture Professional Regulation License will suffice in lieu of these requirements. A48: The Florida Department of Business Landscape Architecture Professional Regulation License is acceptable. 9 Q49: We will be submitting for Mechanical, Electrical, and Plumbing — You stated that you all prefer that each discipline be submitted separately; When I submit my staff and firms qualifications for each discipline, how exactly to you all want that formatted? A49: Please refer to the "Clarification" provided in Page 1 of this Addendum. Also, please refer to RFQ Page 11, Section 0300—Submittal Instructions and Format. Q50: City mentioned at the second pre-proposal conference that the deadline may be pushed back — can you please tell me where I can find the answers to my questions and also see the answers to the other attendees questions? A50: This addendum contains responses to all questions received prior to the deadline for receipt of questions and clarifications. Proposer must be registered with Public Purchase to ensure receipt of this addendum. Q51: Can you tell us who will be on the selection committee? A51: This information is unknown at this moment. Q52: Page 12, Tab 1, 1.3 item d) a — it will be very difficult to obtain copies of our environmental staff's diplomas in a timely manner. Will copies of their licenses and certifications suffice? A52: Please refer to the answer provided for question#24 in this Addendum. Q53: Page 12, Tab 2, 2.1 — For each project we have to provide the "year(s) and term of engagement." What exactly are you looking for w/regards to"term of engagement"? A53: Term of engagement refers to the term (number of months or years) the firm was engaged in a particular project or assigned task. Q54: Page 12, Tab 2, 2.3 - Our accounting staff attempted to arrange for Dunn & Bradstreet to submit a SQR to you; however, the D&B site requires your "user name." Can you please provide us w/this as soon as possible? A54: The"user name" is the same as the"email address": vusbeloonzalez c[r�miamibeachfl.gov Q55: Appendix C, C.2 Scope of Work Required — In addition to environmental and geotechnical services, our firm provides the following services that are listed in your scope of work: lab testing services as well as testing and inspection services. Typically the lab testing can fall under geotechnical and construction materials testing (CMT) whereas testing and inspections would fall under CMT. CMT is not listed in your RFQ. Some public entities tend to lump geotechnical and CMT together. Should we highlight these services in under geotechnical? A55: As indicated in Page 1 of this addendum, "Geotechnical" has been removed from Group B — Engineering of this RFQ. Q56: The scope also says "Any other professional services..." Our firm also offers facilities services (i.e. building envelope, roofing, waterproofing). Should we highlight this in the submittal? If so, where should we address it? Or should we just stick to the services that are under Group A& Group B? 10 A56: As indicated in Appendix C, the scope of this RFQ will include "Any other professional service pursuant to Section 287.055, Florida Statutes, commonly known as the Consultants' Competitive Negotiation Act (CCNA)." Proposers may highlight in their response any other professional services that falls under Section 287.055, Florida. Proposers may list this information under Tab 3 —Approach and Methodology as indicated in Page 13 of the RFQ. Q57: Submitting separate books for each specialized area that apply to our firm will be not only be costly, but time consuming. Please consider allowing us to submit one book & distinguish the specialized area in each section with a sub tab labeled with that specialized area or simply by using a page break in our documents. A57: Please refer to the answer written for Question#7 in this Addendum. Q58: Can you please provide a list of the firms that are the incumbents for this contract? A58: The incumbents under the City's current agreement for these services are: AECOM USA, INC. HADONNE CORP ARCHITEKNICS KOBI KARP ARCHITECTS& ATKINS NORTH AMERICA, INC. LIVS ASSOCIATES AVINO&ASSOCIATES, INC. LOCKWOOD,ANDREWS&NEWMAN INC BCC ENGINEERING, INC MC HARRY& ASSOCIATES INC BEA ARCHITECTS, INC MILIAN SWAIN&ASSOCIATES BENDER&ASSOCIATES ARCHITECTS MILLER LEGG BERMELLO,AJAMIL&PARTNERS O'LEARY RICHARDS DESIGN BISCAYNE ENGINEERING COMPANY PILLAR CONSULTANTS, INC. BORRELLI&PARTNERS,INC. RED DESIGN GROUP BRINDLEY PIETERS&ASSOCIATES ROBAYNA AND ASSOCIATES, INC. BRUCE HOWARD&ASSOCIATES ROSENBERG DESIGN GROUP,INC. CALVIN,GIORDANO&ASSOCIATES SAVINO MILLER DESIGN STUDIO CASHIN ASSOCIATES PC SBLM ARCHITECTS PC CDM SMITH INC SCHWEBKE-SHISKIN&ASSOC INC CES CONSULTANTS,INC. SHULMAN&ASSOCIATES DOUGLAS WOOD&ASSOCIATES, INC TERRA CIVIL ENGINEERING E SCIENCES INCORPORATED THE RUSSELL PARTNERSHIP, INC EASTERN ENGINEERING GROUP COMP TLC ENGINEERING FOR EDSA,INC. WILLIAM LANE ARCHITECTS FORBES ARCHITECTS ZYSCOVICH, INC. Q59: Is Mechanical, Electrical, and Plumbing considered one specialized category or three separate specialized categories? A59: Mechanical, Electrical, and Plumping Engineering are considered one specialized category. Q60: Please clarify which of the bulleted items described in the Scope of Work fall under each specialized category. A60: The architectural and engineering services listed in Appendix C, Section C2. Scope of Work are only a representative list of the various services the City may utilize throughout the term of the contract. After award, when professional services are required, a proposed project will be 11 analyzed in terms of the predominant professional specialty required, and a firm will be selected from the appropriate specialization list. Q61: Due to the inadvertent error with the time of the original pre-proposal meeting, several firms have a nearly a two-week advantage with information received at the original pre- proposal meeting that many did not receive until the second pre-proposal meeting. For this reason,we are requesting a time extension for the Statement of Qualifications. A61: As indicated in page 1 of this addendum, the deadline for receipt of proposals has been extended to Tuesday, December 2, 2014 at 3:00 PM. Proposers must be registered with Public Purchase to ensure receipt of all addenda. Q62: We understand that consultants are not allowed to cite City Employees as references in the proposal response for the above reference RFQ. We would like to receive clarification on this because based on Tab 2.1 and the SF-330 Section F, when showing project examples, we must list the Project Owner and Contact Person/Phone/E-mail. Please advise how we should address this section while still complying with the City's submittal requirements? A62: Please note that Proposers are not prohibited from citing City Employees as a contact in their proposal response for a particular project. Q63: The package stated we need to have 5 relevant project examples, can we have more than 5 project sheets, or only 5 is permitted? A63: Please refer to answer written for Question # 1 in this Addendum. Q64: in regard to RFQ 2014-346-YG Professional Architectural & Engineering Services, the RFQ states on page 12 that you request 5 relevant projects performed in the last 5 years. However, on the SF330 form, it allows up to 10 projects to be shown. Do you wish to have a maximum of 5 projects or can we include more on the SF330 form? A64: Please refer to answer written for Question# 1 in this Addendum. Q65: Can we submit more than 5 project examples? A65: Please refer to answer written for Question # 1 in this Addendum. Q66: Can we suggest that a single proposal be required to cover multiple specialties but still require separate proposals for either Group A or Group B. In the cover letter we could then highlight which specialties that we are referring to within the remainder of the document. Should this be acceptable, can we increase the number of projects provided to 10 to cover the wider scope? A66: Please refer to the answer written for Question #7 in this Addendum. Q67: We understand that the City may have projects related to neighborhood improvements and possibly pump stations which would require multiple disciplines. If this type of project were to fall in the civil engineering category, would we need to include mechanical and electrical personnel in our submittal as that may be required for this type of project? A67: Please refer to the answer written for Question# 19 in this Addendum. 12 Q68: Our firm and staff are fully licensed in landscape architecture and we have certified arborists on staff so we believe we are fully qualified to meet the RFQ requirements for landscape architecture services. With these qualifications, is it still necessary to include certifications from the Landscape Inspectors Association of Florida and the FNGLA in the RFQ response? These two certifications are not typical for landscape architects to have. Can those requirements be dropped or if they can't be dropped, can they be provided through a horticultural sub consultant. A68: International Society of Arboriculture Certification is acceptable. Q69: How should we document the consultants involved in the projects presented (TAB 2.1 Page 12)? (what portions of the SF 330 should be used?) A69: Proposers shall utilize the corresponding sections of SF3330 to document the information requested under RFQ Tab 2, #2.1 -Qualifications of Proposing Firm. Q70: Does Appendix E (Insurance Requirements) and F (sample contract) have to be included in the submittal? A70: No. Only the information requested under Section 0300 — Submittal Instructions and Format needs to be included in the response. Q71: Under Section 0300—Submittal Instructions and Format-TAB 2- Experience & Qualifications,we are required to submit Standard Form 330 to complete the following items: 2.1 Qualifications of Proposing Firm 2.2 Qualifications of Proposer Team Should we divide the SF330 in the following order to provide our responses? To respond item 2.1 —should we include Part 1 -Sections, A-C; and sections F- Example Projects; G -Key Personnel Participation in Example Projects; H - Additional Information, and Part II—General Qualifications To respond item 2.2, should we include sections 0-Organizational Chart and E— Resumes of Key Personnel, to provide relevant project experience of each key staff personnel. Please clarify the proper distribution of the SF 330 Sections to provide our responses. A71: Proposers shall utilize the corresponding sections of SF3330 to document the information requested under RFQ Tab 2, #2.1 -Qualifications of Proposing Firm. Q72: Under"specialized areas: GROUP A ENGINEERING General Environmental Interior Design / Space Planning Civil" ....do you mean General Environmental and Interior...? And can we submit under Category A for just General Environmental? A72: The column titled "Group A—Architecture", has the following specialized areas: General, Interior Design/Space Planning, Landscape, Planning and Urban Design, Town Planning, Historical Preservation. The column titled "Group B — Engineering", as amended, has the following specialized areas: Environmental, Civil, Mechanical, Electrical, and Plumbing, Structural, and Land Surveying Services. Please also refer to the answer written for Question # 7 in this Addendum. 13 Q73: Is it the intent of the City that if a civil engineering task arises that requires geotechnical services, the prime firm use the services of the Geotechnical firm selected as part of this procurement? A73: Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer(rather than through sub-consultants). After award, when professional services are required, a proposed project will be analyzed in terms of the predominant professional specialty required, and a firm will be selected from the appropriate specialization list. Q74: The RFQ identifies two groups (A& B) which are further broken down into 16 specialized categories (by type of service). Instructions require that respondent submit separately for each category. Our questions are as follows: a. Is the intent to award for each specialized category(minimum of 16 rewards)? b. Is the intent to award to multiple firms within a category? c. Given that each discipline must submit separately, unless providing the same specialized services, how can there be sub-consultant's under this format? A74: The City is not limited to awarding only one Proposer per specialized category. The City may award more than one Proposer per specialized category. The City will evaluate each Proposal in accordance with the evaluation criteria indicated in Page 14 of the RFQ, Section 0400. Furthermore, as indicated Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer(rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted". Q75: Group A & B defines the 16 specialty categories. Appendix `C', section C2, identifies the types of services required. There is no correlation of services to specialties. This leaves it up to each consultant to determine which services are to be provided under the category they're submitting on. This interpretation could result in an incomplete submittal andlor gaps in services provided. Is it the intent to let the consultants determine which services should be address in the specialty they are submitting for? A75: Yes. The services identified in Appendix C, sub-section C2 lists general descriptions of services that the City may need throughout the term of the awarded contract. As indicated in Page 13, Tab 3, of the RFQ, each proposer shall submit information on how it plans to accomplish the proposed scope of services. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a propos. 40! >!' � ' Denis I ` Procurement Director 14 PRE-PROPOSAL MEEETING SIGN-IN SHEET OCTOBER 1 , 2014 15 MIAMIBEACH CITY OF MIAMI BEACH PRE- PROPOSAL MEETING SIGN-IN SHEET DATE: October I, 2014 TITLE: RFQ 2014-346-YG-PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement - CNIB 305-673-7000 786-394-4073 vusbel17onzalez camiamibeachtl.Rov ext. 6230 'RAUL S. MASTRA?A 12.055 Al2.4iEq t 3e=6 S(0.6130 Y'm9GiraPa@ vosSlow' core j ic-00APOO LA��OS M—'f�-LG Gf�-�1 iV �l2ttiaG-�� (NG • 5-236-50gg 3J 5I-5} - Pof`QZ6 rf cTc 22 n .Corn J. P ,S har t t goy 960 3702 305-gGo 374,9 6?1 sect,bet lto3 t(. C f rati vivI •t 3 eaa, cvy C01141 \/\∎ `S SCS 1013 1Cio") C 1CWAt ecTI f-k.c C' �t-�N��-_ 3c�.�5�Z�ca 30s- ..Nt.a f-c)E;k-� 274-•6277 c tD aeS. 3°5• Ca13- M gR4c. 'VD v •.0 tic. - c n t 7 -7 3 Maak,-rbMCA: &tn^wk.:.124404 FL•Gov pilvt.b ICIa riA EZ r< < S D/401J/If 0ler/ivg2 /Ayivpltpcf/fic. 6 A7BeAdr eem n �G`• Fs-7/ 9S /'� yi 6.(ry-77 7/ beD- 7M' /&dez ).i 4tc'zi rdearazou behar- con'i DA A tomInr% 6p.r.AirEtAIRE. SI'S° 3br 14124l o 04946.4 o.I ,)ty-,t .Lb �S�'' Z��1 J 3SOe ZS e6,Loa.rdl Li.5 Ra5cc ffo.Y .(71.6(0 rut 4-0-1 MIAMI BEACH CITY OF MIAMI BEACH PRE-PROPOSAL MEETING SIGN-IN SHEET NAME COMPANY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS { r ,,fin {.c (a 3�,5- 3G T.2,� L �-. J �= @ WO J eQGcc;,(-_11 t % �Cr c,� Ne +1 2 11- AAEL) MNIEL(z 1 j Joky. b 1, 611,-3 A,' t fi r 5 Z5-<=1 G Q R r X61 -36/ 5)11-7 S6) ST cm, 6-ore9on l Aoir S011 Gorolo• {hmM*O/1 Ga ! e.0el • MIAMIBEACH CITY OF MIAMI B EAC H PRE- PROPOSAL MEETING SIGN-IN SHEET DATE: October 1,2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERNG SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement -CNIB 305-673-7000 786-394-4073 vusbel_onzalezemiamiheachtL_Ov ext. 6230 C5'/- CEN r2AL /A16 pas)44/-54.9 } (aos344i-s494 J v/l/ar csajroalo.co-, 7362 (30s)7,44- JCcSo�1,J�L��tsa►�r'Ltrz clt(Ic! o.:l 5(v 2.`7 j Gov 1TyL 0 -f- ���, �� -� .3os .y �' - 3 .� Tef1/1 v Alorv- • / '� �' S�1 . 11 OS 1 \1U TRW 14 uen i-1 /1Z3A 305- 1.o ti - 1-1-ERNAkib 3e,keefutiviee.e.,144.;fi/e •eorrI 32.Cot 'Lc( t\-(ofd t`11(n-1-e1 t CSC tE FCC-c (--15-1c")e.) X 1a17->Z_ C-1 1,10-) r Q�'� PLo E^ e.Nee n5 to ?3 -2c)c• au r■ Keco,T,u A iNNt on‘Larivl tkc- •P I C 'cc\tcL \J \ Bradt kI-R 3t.6--S,y - UAULG.L�_ 91 C • (GA ) '3' 3 S- i '-61i9( �� b) n,S,<.<- A)bokiA-'[- 3 110- MIAMIBEACH CITY OF MIAMI B EAC H PRE- PROPOSAL MEETING SIGN-IN SHEET DATE: October 1, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRLNT) E-MAIL ADDRESS Yusbel Gonzalez Procurement- CNIB 305-673-7000 786-394-4073 vusbeluonzalezliimlamlbeachtl._ov ext. 6230 �i�ri54 a�) 66c an ;ateri 3os-L�c 67,0-a3s1 • 40 tiro a.�c,ri/l� 'bc izAgs Go r, (-Ave P/v4 w rive7 /4 i 17 .36c--/4-?23/ WifiGh "" J rY�nLco 3.09 Vtg (;o SL1-\fl) OJI SO e 11 � (711e--151 -pozzyL GS Z�S--S . �S�Z��' Soan Bacu t Coc1 1 5 10115 vxti gal 05 3b5s 3c&. 1. icwA tbacu k 4)c00,5-W s 5.1(1i.ccr VV,Lw Abf Nevelt, tuspie 7--6 Z. .3o 7z•496a Ccaskr,A st_je.kery„s ' c3c=s—‘4,,q-6233 5ckr-ca„k - L. !_.S ZQlAte- f--- _ ka.K&-rt-R `tr* -Cc '-\ 306•vier. S'431 ass- 241• T-V n u--A- V N%•.t b Eft ENI4I NI /Lb-tiLrSG Lc, 4_ers'c, y . cyo g/ 305 I �,2-tfl F —4-08CD_ MIA/\AIBEACH CITY OF 1-vIIA vJI BEACH PRE-PROPOSAL MEETING SIGN-IN SHEET NAME COMPANY NAME (PLEASE PRINT) E-MAIL ADDRESS PHONE# FAX# A,s�r rt S n�� LSN AnirN,rs ,50S Spec LOW)S- L (413 J S 0 r?cr-`', �- ���"i�-S.l� '�"J/ Y�/�i`✓ 11-117E-7 )17C• ,2,+!4MC?r11141 1214 nr�� '(c(1, ✓r-1 II-- , ,-tom � Zr. 0 MIAMIBEACH CITY OF MIAMI BEACH PRE- PROPOSAL MEETING SIGN-IN SHEET (PARTICIPANTS ON THE PHONE) DATE: October 1,2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES N SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRLNT) E-MAIL ADDRESS Yusbel Gonzalez Procurement-CMB 305-673-7000 786-394-4073 vusbelttonzalez cc;miamibeachtl.(2ov ext. 6230 Ken Boyer Douglass Wood Associates Jose Lopez Schwebke-Shiskin&Associates, Inc. (954)435-7010 Sandra Castillo Milian, Swain & Associates (305)441-0123 Stephanie Theard BCC Engineering (305)670-2350 Kathia Dash R.J. Heisenbottle Architects, P.A. (305)446-7799 Ileana Gonzalez Robayna& Associates (305) 823-9316 Natalie Lockwood, Andrews& Newman (305)444-6454 Torn Decker Woltberg Alvarez & Partners 305)666-5474 Victor Herrera NV5 (9J4)495-2112 Douglass Man CB&1 561.361.3148 MIAMIBEACH CITY OF MIAMI BEACH PRE-PROPOSAL MEETING SIGN-IN SHEET (PARTICIPANTS ON THE PHONE) NAME COMPANY NAME (PLEASE PRINT) PHONE# FAX# E-MAIL ADDRESS Marrie Bennetham Jennifer Creed GOE Associates Daniel Goodman DEA Architects Sherry Miller Legg (305) 599-6381 Cathy O'Leary O'Leary Richards Design Associates (305) 596-6628 Stephanie Marlin Engineering (305)477-7575 Antonio Garate ALVAREZ-DIAZ &VILLALON 736.497.1906 v (212) 7 - . Jake Ozyman Haks Engineers, Architects and Land (_1=) -17 1 997 Surveyors, P.C. Michael EAC Consulting (305) 265-5400 Shawn + Stanley Consultants 786.762.4115 Mark URS Corporation (305) 262-7466 4 . PRE-PROPOSAL MEEETING SIGN-IN SHEET OCTOBER 13, 2014 16 4* ,_. MIAMI BEACH CITY OF MIAMI BEACH PRE- PROPOSAL MEETING (ADDITIONAL) SIGN-IN SHEET DATE: October 13, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement-CMB 305-673-7000 786-394-4073 vusbelsionzalez( miamibeachtl.aov ext. 6230 rc DA`1\,'; -" ri(71mA-- k TiA'4(,.' eCAI ,.,0 NI - "-C` 67.( 3L`< 6't i& ' -biV1A \' 2—C 5 ',x I24 CS`l`fi �.i0N':aZ.EZC-'(J,,;,v"Ei.z_�AL Ei.:yr,ucE,Z-IAR7zo,,,9 ; ,cam , ccA -.) 1. t ismN .�c>5 ; 3 S\ t A�INL rN�,,Ai�cp 1AI G lu 3z Y, 76 7( v Avef4-bAr, (9&isCC ' e e /1 ,,,Ler/->: c:.,-, .. k7/LOL7q. Azxq• PA k_( ( )5) ErnE-- s- CD /'iPk . Adfr &c/3- 9// CINN'■1-PP1ki Lc ( _ cZc,S)a N 9 )0 61Q, • 50e�1\-LA2`C CEi\k-Cf),.∎•, ty 4 -354 s mac-- C wt S .. G =tom°U vet 4 b -(-k r\.LC: .)4 C. 1152- . :toc,.k_Qi-LL t0euvt1Ai riA fL rift &cti( . 1 6.0 c...q k(bc(-4-Q Sd.?6.e., : pui, s eAl E2- USN f-ILG €44.00 et DOC-4,i X5111.1016 V-3q-I,'i r.EN@RAVIg .c6 AR-D469-,Go to ? ti &-- S-Van,-tom` 305 Li q5-2/46 \jt ocA-.U re--e tIo,rykec-•Cowl 7L it/N o a(t-z7 A7.4- 0 • 6 III g--.1 co v 11Z--6+ y� a e�^ 213 o p 1 a ej ' MIAMIBEACH CITY OF MIS MI BEACH PRE- PROPOSAL. MEETING (ADDITIONAL) SIGN-IN SHEET DATE: October 13, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement.- CMB 305-673-7000 786-394-4073 <<usbe(<zonzalezOmiami beach tl. ext. 6230 CSn e - c/r' 3o$-o71-' 5AA C I'®W/Z DAPleur-14101017,002/4/4/SAsVM._‘..41/ r n/1(2) - C I p 30 S- ?3 - pv,a,,n(acerfrIcy aevl C OIA I. -10 V 0-1 I Van(-SSA t-1-L e 1191st el r l it j 30 3erni 'de 1- 679C- u� - s� ✓ane5se . Lei eh •coW 14ar e tangy C 1JuYa n riva.met“44.....tr fli zAlve.41% vv /UtCO0 VI 3 S vis ewAlleafott wki i 1704 4l11v 1°0 tn MIAMIBEACH CITY OF MIAMI BEACH PRE- PROPOSAL MEETING (ADDITIONAL) SIGN-IN SHEET (PARTICIPANTS ON THE PHONE) DATE: October 13, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES N SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement-CMB 305-673-7000 786-394-4073 vusbel�,onzalez a,miamibeachfl.Qov ext. 6230 Lance Olsen Innovtec 352-459-1974 lance@,innovtec.com James Kahn Keith and Schnars, PA 954-776-1616 jkahn .ksfla.com Sharman Ciddi EAC Consulting 305-264-2557 ■ Torn Brzezinski WadeTrim S 13-882-4373 tbrzezinkski(ibmadetrim.corn Jenny Alonso T.Y. Lin International 305-567-1888 Ext. 4034 ■ Jennv.alonso a.tvlin.com Staci L. Bolinger Dunkelberger Engineering&Testing 561-494-7006 slbo l i nger@terracon.com William Craven Pure Technologies 407-408-7631 William.craven apuretechltd.com Jennifer Priem GLE Associates 813-241-8350 ipriemagleassociates.com Judith A. Kemp Brindley Pieters & Associates 407-830-8700 ikemp@bpa-engineers.com Helmut J. Mueller l Mueller& Associates, LLC 305-600-9070 , muellerandassociates@gmail.com 0 MIAMIBEACH CITY OF MIAMI BEACH PRE-PROPOSAL MEETING (ADDITIONAL) SIGN-IN SHEET (PARTICIPANTS ON THE PHONE) NAME COMPANY NAME (PLEASE PRIvT) PHONE# FAX# E-MAIL ADDRESS Ilker Uzun CPH Corp 305-274-4805 iuzutlacphcopr.com Brenda Kimley-Horn 407-898-1511 Eraldy Martin LENTS Associates 305-443-2933 imartin@livs.net Nadia E-Sciences (786) 517-2632 Rothie Franko OCI Associates (561) 688-6575 Steve Pines Bermello Ajamil & Partners (305) 859-2050 Dina CSA Group (305)461-5484 Eric Propes EDSA 954.524.3330 Jose Lopez Schwebke-Shiskin&Associates, Inc. (954)435-7010 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394.4002 ADDENDUM NO. 6 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" (the"RFQ") NOVEMBER 12,2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended UNTIL 3:00 P.M., ON TUESDAY, NOVEMBER 25, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3`d Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A FORTHCOMING ADDENDUM WILL CONTAIN ANSWERS TO THE QUESTIONS RECEIVED. • Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely, ti Alex Denis Procurement Director Page 1 of 1 MIAMBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,vre v.miornibeechfl.gov DEPARTMENT OF PROCUREMENT IvtANAGEMENT Tel: 305-673-7490 Fcx: 786-394-4002 ADDENDUM NO. 5 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS"(the"RFQ") OCTOBER 31, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended UNTIL 3:00 P.M.. ON TUESDAY, NOVEMBER 18, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic • or other delays for which the Proposer is solely responsible. A FORTHCOMING ADDENDUM WILL CONTAIN ANSWERS TO THE QUESTIONS RECEIVED. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbe! Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sic �0�►ir�,/ 11 41/1--'f -n s rocurement Director Page 1 of 1 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO.4 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" (the"RFQ") OCTOBER 17, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. DEADLINE FOR RECEIPT OF QUESTIONS. The deadline for receipt of questions for this RFQ was October 14, 2014 at 5:00 PM. No more further questions will be allowed. 2. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00 p.m., on Monday, November 3, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3`d Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A forthcoming addendum will contain answers to the questions received. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfi.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov • Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely, - Alex Denis Procurement Director Page 1 of 1 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 3 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS"(the"RFQ") OCTOBER 7,2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ SOLICITATION DOCUMENT. It has been brought to our attention that some proposers are receiving an error message when attempting to download the RFQ solicitation document. Via this Addendum, the RFQ solicitation document has been re-loaded to the solicitation page in www.eublicourchase.com. No changes have been made to the RFQ solicitation document since it was initially published on September 18, 2014. 2. ADDITIONAL PRE-PROPOSAL CONFERENCE. Due to an inadvertent error with the time indicated for the pre-proposal conference held on October 1, 2014, an additional pre-proposal conference has been scheduled for the date, time, and location indicated below. Proposers that attended the pre- proposal conference held on October 1, 2014 are not required to attend this second pre-proposal conference. Date: October 13, 2014 at 2:00 PM Location: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 • Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 , YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely, - 1 - Alex Denis • Procurement Director Page 1 of 1 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfi.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 2 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" (the"RFQ") SEPTEMBER 30, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. CLARIFICATION# 1: The RFQ solicitation file published on September 18, 2014 was corrupt. As such, many proposers were unable to download the RFQ document. On September 19, 2014, at approximately 8:25 AM, an updated RFQ was uploaded to the solicitation page in Public Purchase, which created "Addendum No. 1" in Public Purchase. CLARIFICATION# 2: Although indicated in the RFQ solicitation document, the pre-proposal conference date, time, and location was inadvertently left out from the solicitation page in Public Purchase. This information has now been added. As a reminder to all proposers, the pre-proposal conference will take place on October 1, 2014 at 10:00 AM at the following location: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1- 888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete RFP No. 10-08/09 Building Development Process Fee Study Addendum#1 10/1/2014 Page 1 of 1 2 I Miami Beach RFQ 2014-346-SR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN`AS-NEEDED-BASIS' and return the 'Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposa Since e 9R r ! _ +.� �erns Procurement Director REQUEST FOR QUALIFICATIONS ( RFQ PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" RFQ 2014-346-YG RFQ ISSUANCE DATE: SEPTEMBER 19, 2014 STATEMENTS OF QUALIFICATIONS DUE: OCTOBER 23, 2014 @ 3:00 PM ISSUED BY: YUSBEL GONZALEZ, CPPB MIAMI BEACH Alex Denis, Director DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.74901 adenis©miamibeachfl.gov www.miamibeachfi.gov MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS 3 0300 SUBMITTAL INSTRUCTIONS & FORMAT 11 0400 EVALUATION PROCESS 13 APPENDICES: PAGE APPENDIX A RESPONSE CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO BID" FORM 23 APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS 29 APPENDIX E INSURANCE REQUIREMENTS 31 APPENDIX F SAMPLE CONTRACT 33 RFQ 2014-346-YG 2 AM{ BEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL.This Request for Qualifications(RFQ) is issued by the City of Miami Beach, Florida(the"City"), as the means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of Qualifications (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposer and, subsequently,the successful proposer(s)(the"contractor[s]")if this RFQ results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective proposer who has received this RFQ by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal submitted. 2.PURPOSE. The City of Miami Beach is accepting qualifications for Architectural and Engineering Services in various professional categories on an "as-needed basis. Each proposed contract shall be for a three(3)year contract term, with two(2)one year renewal options at the City's option. It is the intent of the Administration to use the RFQ process to select firms who are qualified to provide services in each of the categories of professional specialization. When professional services are required, a proposed project will be analyzed in terms of the predominant professional specialty required, and a firm will be selected from the appropriate specialization list. In'accordance with Section 287.055, Florida Statutes, known as the"Consultants' Competitive Negotiation Acts, the City may enter into a "continuing contract" for professional architectural and engineering services for projects in which construction costs do not exceed$2 Million or for study activities for which the fee does not exceed$200,000. The City may request, accept, and consider proposals for the compensation to be paid under the contract only during competitive negotiations, which will take place after the selection of the firms deemed to be the most qualified to perform the required services. If the City is not able to negotiate a mutually satisfactory compensation schedule with the top-ranked firms which is determined to be fair, competitive and reasonable, additional firms in the order of their competence and qualifications may be selected, and negotiations may continue until an agreement is reached. The RFQ seeks proposals from firms with strong qualifications in the following specialized areas: GROUP A—ARCHITECTURE GROUP B—ENGINEERING General Environmental Interior Design i Space Planning Civil Landscape Geotechnical Planning and Urban Design Mechanical, Electrical, and Plumbing Town Planning Structural Historical Preservation Land Surveying Services RFQ 2014-346 YG 3 it MIAMI v`\l BEACH The price and terms for the contracts will be negotiated after City Commission approves authorization to negotiate. Under these Agreements, study activities are quoted as a lump sum based on the estimated hours to complete the project. Detailed hourly rates will be negotiated for all personnel classifications for the firms. It is the intent of this RFQ to evaluate and recommend award for each specialized category based on specific category qualifications. Firm's proposal shall clearly indicate if qualifications are being sought under Group A — Architecture and/or Group B — Engineering. Furthermore, firms are required to submit separate proposals for each specialized category under the respective group for which they seek qualifications. Example: a firm which provides landscape architecture and interior design/space planning, shall respond under Group A — Architecture and shall submit two (2) proposals under said group; a proposal seeking qualifications under landscape architecture and a proposal seeking qualifications under interior design/space planning. This RFQ is issued pursuant to Chapter 287.055, Florida Statutes,Consultants Competitive Negotiations Act (CCNA). 3.SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: Solicitation Issued September 19,2014 Pre-Submittal Meeting October 1, 2014 @ 10:00 AM Deadline for Receipt of Questions October 14, 2014 @ 5:00 PM Responses Due October 23, 2014 @ 3:00 PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: RafaelGranado a(�,miamibeachfl.00v ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7)calendar days prior to the date Statement of Qualifications are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposer in the form of an addendum. Procurement Contact: Telephone: Email: Yusbel Gonzalez,CPPB 305.673.7000 Ext.6230 yusbelgonzalez @miamibeachfl.gov RFQ 2014-346-SR 4 MIAMI BEACH 5. PRE-STATEMENTS OF QUALIFICATIONS MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall-4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. 6. PRE-STATEMENTS OF QUALIFICATIONS INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre-submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence."The Cone of Silence ordinance is available at: http://library.municode.com/index.aspx?clientlD=13097&stateID=9&statename=Florida Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.qov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES.. CITY CODE SECTION 2-488 RFO 2014-346-SR 5 / \I AM1 BEACH • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS......... CITY CODE SECTION 2-372 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF QUALIFICATIONS. The City reserves the right to postpone the deadline for submittal of Statement of Qualifications and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2- 371 shall be barred. 11. MIAMI BEACH-BASED VENDORS PREFERENCE. Pursuant to City of Miami Beach Ordinance No.2011-3747, a five(5)point preference will be given to a responsive and responsible Miami Beach-based proposer. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a five (5) point preference to a responsive and responsible proposer which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise. 13. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of Statement of Qualifications, will be considered by the City Manager who may recommend to the City Commission the proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all Statement of Qualifications. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369,including the following considerations: (1)The ability,capacity and skill of the proposer to perform the contract. (2)Whether the proposer can perform the contract within the time specified, without delay or interference. (3)The character, integrity, reputation,judgment,experience and efficiency of the proposer. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposer (s) which it deems to be in the best interest of the City, or it may also reject all Statement of Qualifications. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer(s) will take place to arrive at a mutually acceptable Agreement, including cost of services. 14.ACCEPTANCE OR REJECTION OF RESPONSES. The City reserves the right to reject any or all Statement of Qualifications prior to award. Reasonable efforts will be made to either award the Contract or reject all Statement of Qualifications within one-hundred twenty (120) calendar days after Statement of Qualifications opening date. A proposer may not withdraw its Statement of Qualifications unilaterally before the expiration of one hundred and RFQ 2014-346-SR 6 MIAMI BEACH twenty(120)calendar days from the date of Statement of Qualifications opening. 15. PROPOSER'S RESPONSIBILITY. Before submitting a Statement of Qualifications, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions • and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 16. COSTS INCURRED BY RESPONDENTS. All expenses involved with the preparation and submission of Statement of Qualifications,or any work performed in connection therewith, shall be the sole responsibility(and shall be at the sole cost and expense)of the Proposer,and shall not be reimbursed by the City. 17. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposals hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer , nor the Proposer 's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 18.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 19. MISTAKES. Proposals are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will be at the Proposer's risk and may result in the Statement of Qualifications being non-responsive. 20. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 21. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 22. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or 1777=n- R 7 A1AI AAA IBEACH services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the proposer,or its officers, employees, contractors,and/or agents,for failure to comply with applicable laws. 23. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 24. ANTI-DISCRIMINATION. The proposer certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race,color, religion,sex or national origin. 25. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Statement of Qualifications will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposals must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a proposer, including past performance (experience), in making an award that is in the best interest of the City. F.The City may require proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier,which is the actual source of supply. In these instances,the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 26. ASSIGNMENT. The successful proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person,company or corporation, without the prior written consent of the City. 27. LAWS, PERMITS AND REGULATIONS. The proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 28. OPTIONAL CONTRACT USAGE.When the successful proposer(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 29. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 30. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation; then RFQ •14-3 b-SR 8 • t'AIAt\AiBEACH B. Addendum issued for this solicitation,with the latest Addendum taking precedence;then C. The solicitation;then D. The proposer's proposal in response to the solicitation. 31. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City,where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. FLORIDA PUBLIC RECORDS LAW. Proposals are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. P .9 Y 34. MODIFICATIONIWITHDRAWALS OF QUALIFICATIONS. A Proposer may submit a modified Statement of Qualifications to replace all or any portion of a previously submitted Statement of Qualifications up until the Statement of Qualifications due date and time. Modifications received after the Statement of Qualifications due date and time will not be considered. Statement of Qualifications shall be irrevocable until contract award unless withdrawn in writing prior to the Statement of Qualifications due date, or after expiration of 120 calendar days from the opening of Statement of Qualifications without a contract award. Letters of withdrawal received after the Statement of Qualifications due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. RFQ 014- 46-SR 9 MIAMI BEACH 35. EXCEPTIONS TO RFQ. Proposals must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Statement of Qualifications. The City, at its sole and absolute discretion,may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer took exception to(as said term and/or condition was originally set forth on the RFQ). 36.ACCEPTANCE OF GIFTS, FAVORS, SERVICES.Proposals shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Statement of Qualifications. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. RFQ 2014-346-SR 10 1V'\1,A \i' 1BEACH SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications received electronically,either through email or facsimile, are not acceptable and will be rejected. 2. LATE PROPOSALS. Statements of Qualifications are to be received on or before the due date established herein for the receipt of proposals. Any proposal received after the deadline established for receipt of Statement of Qualifications will be considered late and not be accepted or will be returned to proposer unopened.The City does not accept responsibility for any delays, natural or otherwise. 3. STATEMENTS OF QUALIFICATIONS FORMAT. In order to maintain comparability,facilitate the review process and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Statement of Qualifications that do not include the required information will be deemed non-responsive and will not be considered. Proposals shall clearly indicate if qualifications are being sought under Group A — Architecture andlor Group B— Engineering. Furthermore, firms are required to submit separate proposals for each specialized category under the respective group for which they seek qualifications. Example: a firm which provides landscape architecture and interior design/space planning, shall respond under Group A — Architecture and shall submit two (2) proposals under said group; a proposal seeking qualifications under landscape architecture and a proposal seeking qualifications under interior design/space planning. TAB 1 Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer, Proposer Primary Contact, Qualification Group (A and/or B), area of specialization, a summary of the Proposer's qualifications, experience, and services to be provided. 1.2 Response Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C Minimum Requirements and Specifications. a) For each architect and engineer, provide copies of all applicable licenses and certifications. Architects and engineers must be licensed by the Florida Department of Business and Professional Regulation. b) For Landscape Architects,provide copies of the following certifications: a. International Society of Arboriculture Certification, Landscape Inspectors Association of Florida Certification, FNGLA Certification c) For Planning, Urban,and Historical Preservation Architects, provide copies of the following certifications or memberships: a. LEED,ULI,AICP,APA. RFQ 2014-346-YG 11 MIAMI BEACH d) Environmental Engineering firms providing General Environmental Services, Environmental and Coastal Permitting,and Contamination Assessment,provide copies of the following: a. Staffs accredited college diploma or Bachelor's degree in Environmental Sciences or related field. TAB 2 Experience&Qualifications PROPOSERS MAY SUBMIT THE BELOW REQUESTED INFORMATION UTILIZING THE ENCLOSED STANDARD FORM 330—ARCHITECT-ENGINEER QUALIFICATIONS(ATTACHED). 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing the scope of services as identified in this solicitation, including experience in providing scope of services to public sector agencies. Proposer must submit five(5) relevant projects, performed in the last five (5) years as evidence of experience; the following is required: project description, agency name, agency contact,contact telephone&email,and year(s)and term of engagement. 2.2 Qualifications of Proposer Team (Architects and Engineers). Provide an organizational chart of all personnel and consultants to be used for this project if awarded,the role that each team member will play in providing the services detailed herein and each team members' qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each respondent team member to be assigned to this contract. For each architect and engineer, include information for five (5) relevant projects, performed in the last five(5) years for public sector clients. Relevant projects shall include those projects similar in scope to those services listed in this RFQ. 2.3 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupolierPortal?storeid=11696 Proposals are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. RFQ 2014-346-SR 12 Ml AAA BEACH - .TAB 3 Approach and Methodology For the scope of services outlined in Tab 3, Scope of Services, submit detailed information on the approach and methodology, how Proposer plans to accomplish the proposed scope of services, including detailed information, as applicable, which addresses, but need not be limited to: implementation plan, project timeline, phasing options, testing and risk mitigation options for assuring project is implemented on time and within budget. It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants).To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted. Also, provide information on Proposer's current workload and how the potential project(s) will fit into Proposers workload. Describe available facilities, technological capabilities and other available resources you offer for the potential project(s). Lastly, submit verifiable evidence of Proposer's intent to utilize Disadvantaged Business Enterprise (DBE) Firms. Accepted DBE certifications include the Small Business Administration (SBA), State of Florida, or Miami-Dade County. Note: After proposal submittal, the City reserves the right to require additional information from Proposer (or proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). 'Fe 2.1 A- A6- R 13 M!A v\t BEACH SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 &Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. 2. Step 1 Evaluation. Proposals will be categorized into the discipline areas noted in section 0200-2(Groups A & B) prior to evaluation by the committee in order that proposals may be evaluated by category against other proposers in that category.The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may: • review and score all Statement of Qualifications received, with or without conducting interview sessions;or • review all Statement of Qualifications received and short-list one or more Proposer to be further considered during subsequent interview session(s)(using the same criteria). Step 1-Qualitative Criteria Maximum Points Proposing Firm — Experience and Qualifications, including Financial 40 • Capability Proposing Team (Architects and Engineers) — Experience and 40 Qualifications Approach and Methodology, including Self-Performance of Work and 15 utilization of Disadvantaged Business Enterprise DBE firms. TOTAL AVAILABLE STEP 1 POINTS 95 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive additional quantitative criteria points to be added by the Department of Procurement to those points earned in Step 1, as follows. Step 2-Quantitative Criteria Veterans Preference 5 The volume of work previously awarded to each firm by the City 5 within the last three 3)years.See Section 4 below. TOTAL AVAILABLE STEP 2 POINTS 10 4. Volume of Work Points: Points awarded to the proposer for volume of work awarded by the City in the last three(3)years in accordance with the following table: Less than$250,000 5 $250,000.01 $2,000,000 3 Greater than$2,000,000 0 RFQ 2014-346-YG 14 /V I AM BEACH 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer Proposer Proposer A B C Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 Member 1 Rank 1 3 ... - 2 Step 1 Points 79 85 72 Step 2 Points 22 15 12 Committee` Total 101 100 84 Member2 Rank: - 1 2 : 3 Step 1 Points 80 74 66 Step 2 Points 22 15 12 Committee Total 102 89 78 ...Member 2 Rank • ... . -. • 1 :::;. .. . 2 .. • .3 Low Aggregate Score 3 7 8 Final Ranking" 1 2 3 Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission,which may be different than final ranking results. RFQ 2014-346-SR 15 APPENDIX A MIAMI 1IiEAC Response Certification , Questionnaire & Requirements Affidavit RFQ No. 201 4-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS " DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Solicitation No: Solicitation Title: RFQ 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" Procurement Contact Tel: Email: Yusbel Gonzalez 305.673.7000, Ext.6230 yusbelgonzalez anmiamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: No of Employees: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: III FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: i I TOLL FREE NO.: I FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from proposer or other source(s), including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 2014-346-YG Appendix A— Page 1 1. Veteran Owned Business.Is ro oser claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposals must disclose,in their Statement of Qualifications,the name(s)of any officer,director,agent,or immediate family member(spouse, parent,sibling,and child)who is also an employee of the City of Miami Beach. Further, all Proposals must disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposals must disclose the name(s)of any officer,director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. Suspension,Debarment or Contract Cancellation.Has proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? ( YES II NO SUBMITTAL REQUIREMENT: If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 4. Vendor Campaign Contributions. Proposals are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Statement of Qualifications,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 5. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 6. • . ' .. - - - ! - •- •• =--- - ' --- - . . - . • RFQ 2014-346-YG Appendix A— Page 2 7. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note:some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurementf. 8. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, Statement of Qualifications,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier, subcontractor, or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document,proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. RFQ 2014-346-YG Appendix A— Page 3 9. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. AECI RFQ 2014-346-YG Appendix A— Page 4 --- .- --- —DISCLOSURE AND DISCLAIMER-SECTION- - The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving Statement of Qualifications,may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposals should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied, as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice.Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as,if and when a Statement of Qualifications,as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law.All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2014-346-YG Appendix A - Page 5 PROPOSER CERTIFICATION I hereby certify that: I,as an authorized agent of the Proposer,am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all-information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification,Questionnaire and Re'uirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of Florida My Commission Expires: RFQ 2014-346-YG Appendix A— Page 6 APPENDIX B 101AM I B bb ® Bid " RFQ N 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond. to complete and submit the attached `Statement of No id," The "Statement ent of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a ;'Statement of No Bid" may result in not being notified of future o]{ s b, }��+ys City. Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF QUALIFICATIONS AT THIS TIME FOR REASON(S)CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service OTHER. (Please specify) We do!do not want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Yusbel Gonzalez STATEMENTS OF QUALIFICATIONS #2014-346-YG 1700 Convention Center Drive MIAMI BEACH, FL 33139 RFQ 2014-346-YG Appendix B— Page 1 APPENDIX C M Minimum Requirements & Specifications RFQ No. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami BeacM1, Florida 33139 C1.MINIMUM REQUIREMENTS: The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall clearly indicate if qualifications are being sought under Group A— Architecture and/or Group B— Engineering. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposals that fail to comply with minimum requirements will be deemed non-responsive and will not be considered. • Proposer must have a minimum of five (5) years' experience and successfully completed at least five(5)projects for public sector agencies. • Architects and Engineers must have a minimum of five (5) years' experience and successfully completed at least five (5) projects in their designated professional specialization for public sector agencies. • Architects and engineers must be licensed by the Florida Department of Business and Professional Regulation. o Landscape Architects must be certified by international Society of Arboriculture Certification, Landscape Inspectors Association of Florida Certification, FNGLA Certification. o Planning, Urban, and Historical Preservation Architects certified or members of LEED, ULI,AICP,APA is preferred. o Environmental Engineering firms providing General Environmental Services, Environmental and Coastal Permitting, and Contamination Assessment, must have staffs with accredited college diploma or Bachelor's degree in Environmental Sciences or related field. This RFQ is issued pursuant to Chapter 287.055, Florida Statutes, the Consultants Competitive Negotiations Act(CCNA). C2.SCOPE OF WORK REQUIRED. It is the intent of the City of Miami Beach to select several firms which will be contacted on an "as- needed basis" during the term of the contract. This contract will include, but not be limited to the following architectural or engineering services: Description • Acoustics, Noise Abatement • Air Pollution Control • Auditoriums and Theaters • Automation; Controls; Instrumentation • Boundary Survey • Bridges • Codes;Standards; Ordinances • Coastal Engineering(Seawall Design and Repair) • Coastal Surveys • Communications Systems;TV; Microwave RFQ 2014-346-YG Appendix C • Construction Management • Cost Estimating • Dune Planting and Management • Energy Conservation; New Energy Sources • General Environmental Services: o Environmental Assessments o Air and Water quality testing and monitoring o Environmental sustainability planning services o Environmental support services to achieve and maintain regulatory compliance • Environmental and Coastal Permitting: o Prepare and submit applications for and lead agency coordination in obtaining environmental and coastal permits; and, o Prepare supporting documentation required for environmental and coastal permits including but not limited to biological reports, flora and fauna surveys, and other environmental assessments. o Work with Federal, State, County, and other local environmental permitting agencies, including but not limited to the U.S. Army Corps of Engineers, the South g 9 Y rP 9 Florida Water Management District, the Florida Department of Environmental Protection, and Miami-Dade County's Division of Environmental Resources Management. • Contamination Assessment: o Environmental Site Assessments o Oversee and coordinate remediation project o Preparation of sampling and remediation plans and other related documents o Other associated tasks related to regulatory compliance o Work on contamination projects in South Florida • Fire Protection • Garages;Vehicle Maintenance Facilities; Parking Decks • Heating; Ventilating;Air Conditioning • Highways; Streets;Airfield Paving; Parking Lots • Interior Design; Space Planning • Irrigation; Drainage • Lab Testing Services • Landscape Architecture • Lighting(Interior, Display,Theater, etc.) • Lighting (Exterior, Streets, Memorials,Athletic Fields, etc.) • Planning (Community, Regional,Area-wide and State) • Plumbing and Piping Design • Recreation Facilities(Parks, Marinas,etc.) • Rehabilitation(Buildings, Structures, Facilities,etc.) • Right-of-Way Survey • Safety Engineering;Accident Studies;OSHA Studies • Security Systems; Intruder&Smoke Detection • Sewage Collection, Treatment and Disposal • Soils&Geologic Studies; Foundations • Storage Tank Repair and Monitoring • Structural Design; Special Structures RFQ 2014-346-YG Appendix C • Surveying, Mapping, GIS, and other services: o High Definition Services(HDS) o Light Detection and Ranging (LIDAR) o Global Navigation Satellite Systems(GNSS) o Ground Penetration Radar(GPR) o Subsurface Utility Engineering(SUE)and Underground Utility Services o These specialized services may be utilized for surveys to include but not limited to Specific or Special Purpose, Topographic (surveys for engineering design), As- Built/Record, Boundary, Condominium, Construction Layout, Control, Hydrographic, Mean High Water, Quantity, Submerged/Filled Lands as well as GIS feature creation • Control and Data Services: o Establishing vertical and horizontal control o Researching and utilizing record documents for right-of-ways etc. Locations of all improvements, features as required in the City of Miami Beach Public Works Department Manual and/or as designated for a specific project. All field data is to be collected in digital form Point Clouds (Text XYZ Coordinate files, etc.)with horizontal and vertical control points identified and recorded in field books. The digital data shall be post processed and delivered to the City as specified herein. Survey control for Vertical Control shall be referenced to the North American Vertical Datum of 1988 (NAVD1988) and the Horizontal Control shall be referenced to Florida State Plane Coordinates, East Zone, North American Datum of 1983/1990 (NAD83190) supplemented with digital data files including but not limited to processed HDS and LiDAR Point Clouds with Photographics, ESRI File Geodatabases, ESRI Shapefiles (.SHP), and .DWG format drawings of the Surveys, Maps, GIS Data Sets etc. • Platting; Mapping;Flood Plain Studies • Swimming Pools • Storm Water Handling&Facilities • Testing &Inspection Services • Topo Survey • Urban Renewals; Community Development • Value Analysis; Life-Cycling Costing • Water Supply, Treatment and Distribution • Zoning; Land Use Studies • Any other professional service pursuant to Section 287.055, Florida Statutes, commonly known as the Consultants'Competitive Negotiation Act(CCNA). The selected architectural and/or engineering firms will be responsible for reviewing all existing City of Miami Beach Zoning Ordinances and Building Codes. The teams will be responsible for incorporating all the above data into complete construction documents, including final working drawings, specifications, and bid documents necessary for the bidding and construction of the project, and in some instances, for construction management. The construction documents and drawings must comply with the City of Miami Beach DSM and Florida Status(particularly surveys). The selected firms will be responsible for obtaining all State, Federal and local permits and approvals necessary for the construction of all projects, and may be required to provide consulting services to the City on various matters which do not result in drawings or specifications. RFQ 2014-346-YG Appendix C • • APPENDIX D A yk. t‘ / ri k "r3 , . 1 f4 4 A Special Conditions _ .. RFQ No. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN III • SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 1. TERM OF CONTRACT. Three(3)years. 2. OPTIONS TO RENEW. Two (2) additional one (1)year options 3. PRICES. Not Applicable. 4. EXAMINATION OF FACILITIES. Not Applicable. 5. INDEMNIFICATION. Not Applicable. 6. PERFORMANCE BOND. Not Applicable. 7. REQUIRED CERTIFICATIONS. Not Applicable. 8. SHIPPING TERMS. Not Applicable. 9. DELIVERY REQUIREMENTS. Not Applicable. 10.WARRANTY REQUIREMENTS. Not Applicable. 11. BACKGROUND CHECKS. Not Applicable. 12. ADDITIONAL TERMS OR CONDITIONS. This RFQ, including the attached Sample Contract, contains all the terms and conditions applicable to any service being provided to the City resulting from award of contract. By virtue of submitting a proposal, consultant agrees not to require additional terms and conditions at the time services are requested, either through a separate agreement, work order, letter of engagement or purchase order. RFQ 2014-346-YG Appendix D— Page 1 APPENDIX E AA I AM J E /A4C Insurance Requirements RFQ No. 201 4-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 A .1 A L-Az% 7,---,4--= i n r Al, INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employees Liability per the Statutory limits of the state of Florida. XXX 2. Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. XXX 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. XXX 4. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10%of the limit of liability. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 —Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating "A"as to management and "Class V"as to financial strength or better, latest edition. XXX 9. The certificate must state the proposal number and title. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. A waiver of subrogation in favor of the City must be included for the policies required above. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 RFQ 2014-346-`(G Appendix E – Page 1 i APPENDIX F MIAMI L*LJEI4, CH Sample Contract RFQ No. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 AGREEMENT BETWEEN CITY OF MIAMI BEACH AND X000000000 FOR PROFESSIONAL ARCHITECTURE AND ENGINEERING SERVICES FOR THE )000000000000000000000000000000a (X Resolution No. TABLE OF CONTENTS DESCRIPTION PAGE ARTICLE 1 DEFINITIONS 2 ARTICLE 2. BASIC SERVICES 7 ARTICLE 3. THE CITY'S RESPONSIBILITIES 13 ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 16 ARTICLE 5. ADDITIONAL SERVICES 17 ARTICLE 6. REIMBURSABLE EXPENSES 18 ARTICLE 7. COMPENSATION FOR SERVICES 19 ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 20 ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 21 ARTICLE 10. TERMINATION OF AGREEMENT 22 ARTICLE 11. INSURANCE 23 ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 24 ARTICLE 13. ERRORS AND OMISSIONS 25 ARTICLE 14. LIMITATION OF LIABILITY 26 ARTICLE 15. NOTICE 26 ARTICLE 16. MISCELLANEOUS PROVISIONS 27 SCHEDULES: SCHEDULE A SCOPE OF SERVICES 33 SCHEDULE B CONSULTANT COMPENSATION 34 SCHEDULE C HOURLY BILLING RATE 35 SCHEDULE D CONSTRUCTION COST BUDGET 36 SCHEDULE E PROJECT SCHEDULE 37 SCHEDULE F GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT 38 SCHEDULE G INSURANCE AND SWORN AFFIDAVITS 39 BEST VALUE B V AMENDMENT 40 SCHEDULE H TERMS AND CONDITIONS OF AGREEMENT H CITY THE CI Y OF MIAMI BEACH AND X FOR PROFESSIONAL ARCHITECTURE AND ENGINEERING (NE) SERVICES FOR THE XXXXX)UCXXXXX)OOOO(XX)OOOOODU(X This Agreement made and entered into this_day of , 20XX, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139, (hereinafter referred to as City), and XXX XX, a Florida )0UUUUCX)UUU( having its principal office at))UUUUCXXX)UUUU<XX)UUUUCXXXXXXX(hereinafter referred to as Consultant). • WITNESSETH: WHEREAS, the City intends to undertake a project within the City of Miami Beach, which is more particularly described in the Scope of Services attached as Schedule "A" hereto, and wishes to engage the Consultant to provide specific professional services including, without limitation, NE services, for the Project, at the agreed fees set forth in this Agreement; and WHEREAS, the Consultant desires to contract with the City for performance of the aforestated professional services relative to the Project, as hereinafter set forth; and NOW THEREFORE, City and Consultant, in consideration of the mutual covenants and agreement herein contained, agree as follows: ARTICLE 1. DEFINITIONS 1.1 CITY(OR OWNER): The "City" shall mean the City of Miami Beach, a Florida municipal corporation having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139. 1.2 CITY COMMISSION: "City Commission" shall mean the governing and legislative body of the City. 1.3 CITY MANAGER: The "City Manager" shall mean the chief administrative officer of the City. The City Manager shall be construed to include any duly authorized representatives designated in writing (including the Project Coordinator) with respect to any specific matter(s) concerning the Services and/or this Agreement(exclusive of those authorizations reserved to the City Commission or regulatory or administrative bodies having jurisdiction over any matter(s) related to the Project, the Services, and/or this Agreement). • 1.4 PROPOSAL DOCUMENTS: "Proposal Documents" shall mean Request for XXXXX)UUUCXXXX No. XXXXXXXXXXX, entitled "XXXXXX issued by the City in contemplation of this Agreement, together with all amendments thereto (if any), and the Consultant's proposal in response thereto (Proposal), which is incorporated by reference to this Agreement and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the Agreement shall prevail. 1.5 CONSULTANT: The named entity on page 1 of this Agreement, the "Consultant" shall mean the architect/engineer who has entered into a contract with the City to provide the Services described under this Agreement. When the term "Consultant" is used in this Agreement it shall also be deemed to include any officers, employees, sub-consultants, agents, and any other person or entity acting under the supervision, direction, or control of Consultant. Any sub- consultants retained by Consultant for the Project shall be subject to the prior written approval of the City Manager. Consultant shall provide the Project Coordinator with copies of the contract between Consultant and any sub-consultant's. Any such contracts shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and sub-consultants. Any approval of a sub-consultant by the City shall not, in any way, shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant, from the Consultant to City. Payment of sub-consultants shall be the responsibility of the Consultant, and shall not be cause for any increase in compensation to the Consultant for payment of the Basic Services. The quality of services and acceptability to the City of the services performed by such sub-consultants shall be the sole responsibility of Consultant. The following sub-consultants are hereby approved by the City Manager for the Project: XXXXXXXXXXXXXXXXXXXXXX XXXX)GCXXXX . 1.6 PROJECT COORDINATOR:The "Project Coordinator" shall mean the individual designated in writing by the City Manager who shall be the City's authorized representative to coordinate, direct, and review (on behalf of the City) all matters related to the Project during the design and construction of the Project (unless expressly provided otherwise in this Agreement or the Contract Documents). 1.7 Int nti nall Omitted] o Y l 1.8 BASIC SERVICES: "Basic Services" shall include those services which Consultant shall perform in accordance with the terms of the Agreement (and as required to complete the Project), as further described in Article 2 and Schedule "A" hereto. In addition any Services not specifically addressed as Additional Services (as defined herein) shall be considered Basic Services. 1.9 PROJECT: The "Project" shall mean that certain City capital project that has been approved by the City Commission and is described in Schedule"A" hereto. 1.9.1 Project Cost:The "Project Cost", shall mean the estimated total cost of the Project, as prepared and established by the City, including the estimated Construction Cost and Soft Costs. The Project Cost may, from time to time, be revised or adjusted by the City, in its sole discretion, to accommodate approved modifications or changes to the Project or scope of work. 1.9.2 Project Scope: The "Project Scope" shall mean the description of the Project in Schedule"A" hereto. 1.10 CONSTRUCTION COST: The "Construction Cost" shall mean the sum which is the actual total cost to the City of the Work (as established in the Contract Documents, as they may be amended from time to time), including a contingency allowance for unforeseen conditions, not to exceed ten percent(10%) of the construction cost for new construction, or twenty percent(20%) of the construction cost for rehabilitation of historic buildings. For Work not constructed, the Construction Cost shall be the same as the lowest bona fide bid or competitive bid received and accepted from a responsive and responsible bidder or proposer for such Work. 1.10.1 Construction Cost Budget: The "Construction Cost Budget" shall mean the amount budgeted by the City for the Construction Cost, as set forth in Schedule"A"hereto. 1.10.2 Statement Of Probable Construction Cost: The "Statement of Probable Construction Cost" shall mean the latest approved written estimate of Construction Cost submitted by Consultant to the City, in a format approved by the Project Coordinator. For Work which bids or proposals have not been let, the Statement of Probable Construction Cost shall be the same as the Construction Cost. 1.11 FORCE MAJEURE: "Force Majeure" shall mean any delay occasioned by superior or irresistible force occasioned by violence in nature without the interference of human agency such as hurricanes, tornadoes, floods, loss caused by fire and other similar unavoidable casualties; or by changes in Federal, State or local laws, ordinances, codes or regulations enacted after the date of this Agreement ; or other causes beyond the parties' control which have, or may be reasonably expected to have, a material adverse effect on the Project, or on the rights and obligations of the parties under this Agreement and which, by the exercise of due diligence, such parties shall not have been able to avoid; provided, however, that inclement weather (except as noted above), the acts or omissions of sub-consultants/sub-contractors, market conditions, labor conditions, construction industry price trends, and similar matters which normally impact on the construction process SHALL NOT be considered a Force Majeure. If the Consultant is delayed in performing any obligation under this Agreement due to a force majeure, the Consultant shall request a time extension from the Project Coordinator within five (5) business days of said force majeure. Any time extension shall be subject to mutual agreement and shall not be cause for any claim by the Consultant for extra compensation, unless additional services are required, and approved pursuant to Article 5 hereof. 1.12 CONTRACTOR: "Contractor" shall mean the individual or individuals, firm, company, corporation,joint venture, or other entity contracting with City for performance of the Work covered in the Contract Documents. 1.13 CONTRACT DOCUMENTS: "Contract Documents" shall mean this Agreement (together with all exhibits, addenda, and written amendments issued thereto), and the documents prepared by Consultant in accordance with the requirements of the Scope of Services in Schedule"A"hereto (that form the basis for which the City can receive bids for the Work included in the documents). The Contract Documents shall also include, without limitation (together with all exhibits, addenda, and written amendments issued thereto), the invitation to bid (ITB), instructions to bidders, bid form, bid bond, the Contract for Construction, surety payment and performance bonds, Conditions of the Contract for Construction [General, Supplementary, and other Conditions], Divisions 0-17, Construction Documents, an approved Change Order(s), approved Construction Change Directive(s), and/or approved written order(s)for a minor change in the Work. 1.14 CONTRACT FOR CONSTRUCTION: "Contract for Construction" shall mean the legally binding agreement between City and with Contractor for performance of the Work covered in the Contract Documents. 1.15 CONSTRUCTION DOCUMENTS: "Construction Documents" shall mean the final plans, technical specifications, drawings, documents, and diagrams prepared by the Consultant pursuant to this Agreement, which show the locations, characters, dimensions and details of the Work to be done, and which are part of the Contract Documents. 1.16 CONTRACT AMENDMENT: "Contract Amendment" shall mean a written modification to the Agreement approved by the City (as specified below) and executed between City and Consultant, covering changes, additions, or reductions in the terms of this Agreement including, without limitation, authorizing a change in the Project, or the method and manner of performance thereof, or an adjustment in the fee and/or completion dates. Contract Amendments shall be approved by the City Commission if they exceed twenty-five thousand dollars ($25,000.00) or the City Manager if they are twenty-five thousand dollars ($25,000.00) or less (or other such amount as may be specified by the City of Miami Beach Procurement Ordinance, as amended). Even for Contract Amendments for less than twenty-five thousand ($25,000.00), the City Manager reserves the right to seek and obtain concurrence of the City Commission for approval of any such Contract Amendment. 1.17 ADDITIONAL SERVICES: "Additional Services" shall mean those services, in addition to the Basic Services in this Agreement, which the Consultant shall perform, at the City's option, and which have been duly authorized, in writing, by the City Manager or his authorized designee, prior to commencement of same. 1.18 WORK: "Work" shall mean all labor, materials, tools, equipment, services, methods, procedures, etc. necessary or convenient to performance by Contractor of all duties and obligations proposed by the Contract Documents. 1.19 SERVICES: "Services" shall mean all services, work, and actions by the Consultant performed pursuant to or undertaken under this Agreement. 1.20 SOFT COSTS: "Soft Costs" shall mean costs related to the Project other than Construction Cost including, without limitation, Consultant's Basic Services, Additional Services, surveys, testing, general consultant, financing, and permitting fees, etc. 1.21 BASE BID: "Base Bid" shall mean the elements contained in the Construction Documents recommended by the Consultant (and approved by the City) as being within the Construction Cost Budget. "Base Bid" shall not include Additive Alternates or Deductive Alternates. 1.22 SCOPE OF SERVICES: "Scope of Services" shall include the Project Scope, Basic Services, and any Additional Services (as approved by the City), all as described in Schedule"A" hereto. 1.23 SCHEDULES: "Schedules" shall mean the various schedules attached to this Agreement and referred to as follows: Schedule A— Scope of Services. Schedule B= Consultant Compensation. Schedule C— Consultant Hourly Billing Rate Schedule. Schedule D— Construction Cost Budget. Schedule E— Project Schedule. Schedule F— General Conditions of the Contract for Construction Schedule G— Insurance Requirements and Sworn Affidavits Schedule H-- Best Value Amendment ARTICLE 2. BASIC SERVICES 2.1 The Consultant shall provide Basic Services for the Project, as required by the Contract Documents and as set forth in Schedule "A" hereto. 2.2 The Services will be commenced upon issuance of the first Notice to Proceed which shall be issued by the Project Coordinator and counter-signed by Consultant. Subsequent Notices to Proceed shall also be issued by the Project Coordinator. A separate Notice to Proceed shall be required prior to commencement of each Task (as same are set forth in Schedule "A" hereto). 2.3 As it relates to the Services and the Project, Consultant warrants and represents to City that it is knowledgeable of Federal, State, and local laws codes, rules and regulations applicable in the jurisdiction(s) in which the Project is located, including, without limitation, applicable Florida Statutes, and State of Florida codes, rules and regulations, and local (City of Miami Beach and Miami-Dade County) ordinances, codes, and rules and regulations (collectively, "Applicable Laws"). As they relate to the Services and to the Project, the Consultant agrees to comply with all such Applicable Laws, whether now in effect or as may be amended or adopted from time to time, and shall further take into account all known pending changes to the foregoing of which it should reasonably be aware. Recognizing that the construction of other projects within the City may affect scheduling of the construction for the Project, the Consultant shall diligently coordinate performance of the Services with the City (through the Project Coordinator) in order to provide for the safe, expeditious, economical and efficient completion of the Project, without negatively impacting concurrent work by others. The Consultant shall coordinate the Services with all of its sub-consultants, as well as other consultants, including, without limitation, City provided consultants (if any). 2.4 The Consultant warrants and represents to City that all of the Services required under this Agreement shall be performed in accordance with the standard of care normally exercised in the design of comparable projects in South Florida. Consultant warrants and represents to the City that it is experienced, fully qualified, and properly licensed (pursuant to Applicable Laws) to perform the Services. Consultant warrants and represents to City that it is responsible for the technical accuracy of the Services (including, without limitation, the Design Documents contemplated in Schedule"A" hereto). 2.5 The Consultant's Basic Services shall consist of five (5) Tasks (inclusive of planning, design, bidding/award, construction administration, and Additional Services [as may be approvedj), all as further described in Schedule "A" hereto; and shall also include any and all of Consultant's responsibilities and obligations with respect to the Project, as set forth in the General Conditions of the Contract for Construction (attached as Schedule "F" hereto). 2.5.1 Planning Services: Consultant shall provide planning services for the Project, as required by the Contract Documents and as set forth in Task 1 of Schedule "A" hereto (entitled "Planning Services"). 2.5.2 Design Services: Consultant shall prepare Design Documents for the Project, as required by the Contract Documents and as set forth in Task 2 of Schedule "A" hereto (entitled "Design Services") 2.5.3 Bidding And Award Services: Consultant shall provide bidding and award services for the Project, as required by the Contract Documents and as set forth in Task 3 of Schedule "A" hereto (entitled "Bidding and Award Services"). 2.5.4 Construction Administration Services: Consultant shall provide construction administration services for the Project, as required by the Contract Documents and as set forth in Task 4 of Schedule "A" hereto (entitled "Construction Administration Services"). 2.5.5 Additional Services: If required (and so approved) by the City, Consultant shall provide Additional Services, as set forth in Task 5 of Schedule "A" hereto. 2.6 RESPONSIBILITY FOR CLAIMS AND LIABILITIES: Written decisions and/or approvals issued by the City shall not constitute nor be deemed a release of the responsibility and liability of the Consultant (or of any of its officers, employees, sub-consultants, agents, and/or servants), for the accuracy and competency of its/their designs, working drawings, plans, technical specifications, or other technical documents, nor shall such approval and/or decisions be deemed to be an assumption of such responsibility by the City for a defect, error or omission in designs, working drawings, plans, technical specifications, or other technical documents; provided, however, that the Consultant shall be entitled to reasonably rely upon the accuracy and validity of written decisions and approvals furnished by the City pursuant to this Agreement. 2.7 TIME: It is understood that time is of the essence in the completion of the Project and, in this respect, the parties agree as follows: 2.7.1 Term: The term of this Agreement shall commence upon execution by the parties (subject to approval of the Agreement by the Mayor and City Commission) (the Effective Date), and shall be in effect until all Services are completed or until the work and/or services under the Notices to Proceed in force at the end of the stated period of time have been completed and the Services accepted, whichever may be later. 2.7.2 The Consultant shall perform the Services as expeditiously as is consistent with the standard of professional skill and care required by this Agreement, and the orderly progress of the Work. 2.7.3 The Services shall be performed in a manner that shall conform with the approved Project Schedule, attached to as Schedule "E" hereto. The Consultant may submit requests for an adjustment to the Project Schedule, if made necessary because of undue delays resulting from untimely review taken by the City (or other governmental authorities having jurisdiction over the Project) to approve the Consultant's submissions, or any other portion of the Services requiring approval by the City (or other governmental authorities having jurisdiction over the Project). Consultant shall immediately provide the Project Coordinator with written notice stating the reason for the particular delay; the requested adjustment (i.e. extension) to the Project Schedule; and a revised anticipated schedule of completion. Upon receipt and review of Consultant's request (and such other documentation as the Project Coordinator may require), the Project Coordinator may grant a reasonable extension of time for completion of the particular work involved, and authorize that the appropriate adjustment be made to the Project Schedule. The Project Coordinator's approval (if granted)shall be in writing. 2.7.4 Nothing in this Section 2.7 shall prevent the City from exercising its rights to terminate the Agreement, as provided elsewhere herein. 2.8 Consultant shall use its best efforts to maintain a constructive, professional, cooperative working relationship with the Project Coordinator, Contractor, and any and all other individuals and/or firms that have been contracted, or otherwise retained, to perform work on the Project. 2.9 The Consultant shall perform its duties under this Agreement in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all work required under the Agreement (including the work performed by sub-consultants), within the specified time period and specified cost. The Consultant shall perform the work utilizing the skill, knowledge, and judgment ordinarily possessed and used by a proficient consulting with respect to the disciplines required for the performance of the work in the State of Florida. The Consultant is responsible for, and shall represent to City that the work conforms to City's requirements, as set forth in the Agreement. The Consultant shall be and remain liable to the City for all damages to the City caused by the Consultant's negligent acts or errors or omissions in the performance of the work. In addition to all other rights and remedies, which the City may have, the Consultant shall, at its expense, re- perform all or any portion of the Services to correct any deficiencies which result from the Consultant's failure to perform in accordance with the above standards. The Consultant shall also be liable for the replacement or repair of any defective materials and equipment and re- performance of any non-conforming construction services resulting from such deficient Consultant services for a period from the Effective Date of this Agreement, until twelve (12) months following final acceptance of the Work, and for the period of design liability required by applicable law. The Project Coordinator shall notify the Consultant, in writing, of any deficiencies and shall approve the method and timing of the corrections. Neither the City's inspection, review, approval or acceptance of, nor payment for, any of the work required under the Agreement shall be construed to relieve the Consultant (or any sub-consultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. The Consultant and its sub- consultants shall be and remain liable to the City in accordance with Applicable Laws for all damages to City caused by any failure of the Consultant or its sub-consultants to comply with the terms and conditions of the Agreement or by the Consultant or any sub-consultants' misconduct, i unlawful acts, negligent acts, errors or omissions in the performance of the Agreement. With respect to the performance of work by sub-consultants, the Consultant shall, in approving and accepting such work, ensure the professional quality, completeness, and coordination of the sub- consultant's work. 2.9.1 The Consultant shall be responsible for deficient, defective services and any resulting deficient, defective construction services re-performed within twelve (12) months following final acceptance and shall be subject to further re-performance, repair and replacement for twelve (12) months from the date of initial re-performance, not to exceed twenty-four months(24)from final acceptance. 2.9.2 Consultant Performance Evaluation: The Consultant is advised that a performance evaluation of the work rendered throughout this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. 2.10 The City shall have the right, at any time, in its sole and absolute discretion, to submit for 9 Y to review to other consultants (engaged by the City at its expense) any or all parts of the Services and the Consultant shall fully cooperate in such review(s). Whenever others are required to verify, review, or consider any work performed by Consultant (including, without limitation, contractors, other design professionals, and/or other consultants retained by the City), the intent of such requirement is to enable the Consultant to receive input from others' professional expertise to identify any discrepancies, errors or omissions that are inconsistent with industry standards for design or construction of comparable projects; or which are inconsistent with Applicable Laws; or which are inconsistent with standards, decisions or approvals provided by the City under this Agreement. Consultant will use reasonable care and skill, in accordance and consistent with customary professional standards, in responding to items identified by other reviewers in accordance with this subsection. Consultant shall receive comments from reviewers, in writing, including, without limitation (and where applicable), via a set of marked-up drawings and specifications. Consultant shall address comments forwarded to it in a timely manner. The term "timely" shall be defined to mean as soon as possible under the'circumstances, taking into account the timelines of the Project Schedule. 2.11 [Intentionally Omitted] 2.12 Consultant agrees that when any portion of the Services relates to a professional service which, under Florida Statutes, requires a license, certificate of authorization, or other form of legal entitlement to practice and/or perform such Service(s), it shall employ and/or retain only qualified duly licensed certified personnel to provide same. 2.13 Consultant agrees to designate, in writing, within five (5) calendar days after issuance of the first Notice to Proceed, a qualified licensed professional to serve as its project manager (hereinafter referred to as the "Project Manager"). The Project Manager shall be authorized and responsible to act on behalf of Consultant with respect to directing, coordinating and administrating all aspects of the Services. Consultant's Project Manager (as well as any replacement) shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be the Project Coordinator). Replacement (including reassignment) of an approved Project Manager shall not be made without the prior written approval of the City Manager or his designee(i.e. the Project Coordinator). 2.13.1 Consultant agrees, within fourteen (14) calendar days of receipt of written notice from the City Manager or his designee (which notice shall state the cause therefore), to promptly remove and replace a Project Manager, or any other personnel employed or otherwise retained by Consultant for the Project ( including, without limitation, any sub- consultants). 2.14 Consultant agrees not to divulge, furnish or make available to any third party(ies), any non-public information concerning the Services or the Project, without the prior written consent of the City Manager or his designee (who shall be the Project Coordinator), unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly subpoenaed. Consultant shall also require its employees and sub-consultants to comply with this subsection. 2.15 The City and Consultant acknowledge that the Services do not delineate every detail and minor work task required to be performed by Consultant to complete the Project. If, during the course of performing of the Services, Consultant determines that work should be performed to complete the Project which is, in the Consultant's reasonable opinion, outside the level of effort originally anticipated in the Scope of Services, Consultant shall promptly notify the Project Coordinator, in writing, and shall obtain the Project Coordinator's written consent before proceeding with such work. If Consultant proceeds with any such additional work without obtaining the prior written consent of the Project Coordinator, said work shall be deemed to be within the original Scope of Services, and deemed included as a Basic Service (whether or not specifically addressed in the Scope of Services). Mere notice by Consultant to the Project Coordinator shall not constitute authorization or approval by the City to perform such work. Performance of any such work by Consultant without the prior written consent of the Project Coordinator shall be undertaken at Consultant's sole risk and liability. 2.16 Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any and all such documents and/or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.17 The City's participation in the design and construction of the Project shall in no way be deemed to relieve the Consultant of its professional duties and responsibilities under the Contract Documents or under Applicable Laws. 2.18 GREEN BUILDING STANDARDS: The Consultant shall comply with the requirements of Section 255.2575, Florida Statutes, and Chapter 100 of the City Code, as both may be amended from time to time, addressing applicable Leadership in Energy and Environmental Design (LEED) compliance requirements. 2.19 SUB-CONSULTANTS: All services provided by sub-consultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall be undertaken and performed pursuant to appropriate written agreements between the Consultant and the sub- consultants, which shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and the sub-consultants. The Consultant shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub-consultants shall be the sole responsibility of Consultant. The Consultant shall cause the names of sub-consultants responsible for significant portions of the Services to be inserted on the plans and specifications. ARTICLE 3. THE CITY'S RESPONSIBILITIES 3.1 The City Manager shall designate a Project Coordinator, in writing, who shall be the City's authorized representative to coordinate, direct, and review all matters related to this Agreement and the Project during the design and construction of same (except unless otherwise expressly provided in this Agreement or the Contract Documents). The Project Coordinator shall be authorized (without limitation) to transmit instructions, receive information, and interpret and define City policies and decisions with respect to the Services and the Project. However, the Project Coordinator is not authorized to issue any verbal or written orders or instructions to Consultant that would have the affect (or be interpreted as having the effect) of modifying or changing, (in any way)the following: a) the Scope of Services; b) the time within which Consultant is obligated to commence and complete the Services; or c) the amount of compensation the City is obligated or committed to pay Consultant. 3.2 The City shall make available to Consultant all information that the City has in its possession pertinent to the Project. Consultant hereby agrees and acknowledges that, in making any such information available to Consultant, the City makes no express or implied certification, warranty, and/or representation as to the accuracy or completeness of such information. The Consultant understands, and hereby agrees and acknowledges, that it is obligated to verify to the extent it deems necessary all information furnished by the City, and that it is solely responsible for the accuracy and applicability of all such information used by Consultant. Such verification shall include, without limitation, visual examination of existing conditions in all locations encompassed by the Project, where such examination can be made without using destructive measures (i.e. excavation or demolition). Survey information shall be spot checked to the extent that Consultant has satisfied itself as to the reliability of the information. 3.3 [Intentionally Omitted] 3.4 At any time, in his/her sole discretion, the City Manager may furnish accounting, and insurance counseling services for the Project (including, without limitation, auditing services to verify the Consultant's applications for payment, or to ascertain that Consultant has properly remitted payment due to its sub-consultants or vendors). 3.5 If the City observes or otherwise becomes aware of any fault or defect in the Project, or non-conformance with the Contract Documents, the City, through the Project Coordinator, shall give prompt written notice thereof to the Consultant. 3.6 The City, acting in its proprietary capacity as Owner and not in its regulatory capacity, shall render any administrative approvals and decisions required under this Agreement, in writing, as reasonably expeditious for the orderly progress of the Services and of the Work. No City administrative (proprietary) approvals and/or decisions required under this Agreement shall be unreasonably conditioned, withheld, or delayed; provided, however, that the City shall at all times have the right to approve or reject any such requests for any reasonable basis. 3.7 The City Commission shall be the final authority to do or to approve the following actions or conduct, by passage of an enabling resolution or amendment to this Agreement: 3.7.1 Except where otherwise expressly noted in the Agreement or the Contract Documents, the City Commission shall be the body to consider, comment upon, or approve any amendments or modifications to this Agreement. 3.7.2 The City Commission shall be the body to consider, comment upon, or approve any assignment, sale, transfer or subletting of this Agreement. Assignment and transfer shall be defined to also include sale of the majority of the stock of a corporate consultant. 3.7.3 Upon written request from Consultant, the City Commission shall hear appeals from administrative decisions of the City Manager or the Project Coordinator. In such cases, the Commission's decision shall be final and binding upon all parties. 3.7.4 The City Commission shall approve or consider all Contract Amendments that exceed the sum of twenty five thousand dollars ($25,000.00) (or other such amount as may be specified by the City of Miami Beach Procurement Ordinance, as amended). 3.8 Except where otherwise expressly noted in this Agreement, the City Manager shall serve as the City's primary representative to whom administrative (proprietary) requests for decisions and approvals required hereunder by the City shall be made. Except where otherwise expressly noted in this Agreement or the Contract Documents, the City Manager shall issue decisions and authorizations which may include, without limitation, proprietary review, approval, or comment upon the schedules, plans, reports, estimates, contracts, and other documents submitted to the City by Consultant. 3.8.1 The City Manager shall have prior review and approval of the Project Manager (and any replacements) and of any sub-consultants(and any replacements). 3.8.2 The City Manager shall decide, and render administrative (proprietary) decisions on matters arising pursuant to this Agreement which are not otherwise expressly provided for in this Agreement. In his/her discretion, the City Manager may also consult with the City Commission on such matters. 3.8.3 At the request of Consultant, the City Manager shall be authorized, but not required, to reallocate monies already budgeted toward payment of the Consultant; provided, however, that the Consultant's compensation (or other budgets established by this Agreement) may not be increased without the prior approval of the City Commission, which approval (if granted at all) shall be in its sole and reasonable discretion. 3.8.4 [Intentionally Omitted] 3.8.5 The City Manager may approve Contract Amendments which do not exceed the sum of twenty five thousand dollars ($25,000.00) (or other such amount as may be specified by the City of Miami Beach Purchasing Ordinance, as amended); provided that no such amendments increase any of the budgets established by this Agreement. 3.8.6 The City Manager may, in his/her sole discretion, form a committee or committees, or inquire of, or consult with, persons for the purpose of receiving advice and recommendations relating to the exercise of the City's powers, duties, and responsibilities under this Agreement or the Contract Documents. 3.8.7 The City Manager shall be the City Commission's authorized representative with regard to acting on behalf of the City in the event of issuing any default notice(s) under this Agreement, and, should such default remain uncured, in terminating the Agreement (pursuant to and in accordance with Article 10 hereof). ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 4.1 The City has established the Construction Cost Budget for the Project, as set forth in Schedule"D", attached hereto. 4.2 Consultant shall certify and warrant to the City all estimates of Construction Cost prepared by Consultant. 4.3 Consultant shall warrant and represent to the City that its review and evaluation of the Construction Cost Budget, Statement of Probable Construction Cost, and any other cost estimates prepared (or otherwise provided) by Consultant for the Project, represent Consultant's best judgment as an experienced design professional familiar with the construction industry; provided, however, that Consultant cannot (and does not) guarantee that bids or negotiated prices will not vary from any estimates of Construction Cost or other cost evaluation(s) prepared (or otherwise provided) by Consultant. 4.4 The Construction Cost Budget (as established in Schedule "D" hereto) shall not be exceeded without fully justifiable, extraordinary, and unforeseen circumstances (such as Force Majeure)which are beyond the control of the parties. Any expenditure above this amount shall be subject to prior City Commission approval which, if granted at all, shall be at the sole and reasonable discretion of the City Commission. The City Commission shall have no obligation to approve an increase in the Construction Cost Budget and, if such budget is exceeded, the City Commission may, at its sole and reasonable discretion, terminate this Agreement (and the remaining Services)without any further liability to the City. 4.5 If the lowest and best base bid exceeds the Construction Cost Budget by more than five percent (5%), the City Commission may, at its sole option and discretion, elect any of the following options: (1) approve an increase to the Construction Cost Budget; (2) reject all bids, and (at its option) authorize rebidding of the Project; (3) abandon the Project and terminate the remaining Services without any further liability to the City; (4) select as many Deductive Alternatives as may be necessary to bring the lowest and best bid within the Construction Cost Budget; or (5) work with the Consultant to reduce the Project Scope, construction schedule, sequence of Work, or such other action, as deemed necessary, to reduce the Construction Cost Budget. In the event the City elects to reduce the Project Scope, the Consultant shall provide any required revisions to the Contract Documents (including, without limitation, the Construction Documents), and provide re-bidding services, as many times as reasonably requested by the City, at no additional cost to the City, in order to bring any resulting, responsive and responsible bids within five percent(5%)of the Construction Cost Budget. ARTICLE 5. ADDITIONAL SERVICES 5.1 Additional Services shall only be performed by Consultant following receipt of written authorization by the Project Coordinator (which authorization must be obtained prior to commencement of any such additional work by Consultant). The written authorization shall contain a description of the Additional Services required; an hourly fee (in accordance with the rates in Schedule "C" hereto), with a "Not to Exceed" amount; Reimbursable Expenses (if any) with a "Not to Exceed" amount; the amended Construction Cost Budget (if applicable); the time required to complete the Additional Services; and an amended Project Schedule (if applicable). "Not to Exceed" shall mean the maximum cumulative hourly fees allowable (or, in the case of Reimbursable Expenses, the maximum cumulative expenses allowable), which the Consultant shall not exceed without further written authorization of the Project Coordinator. The "Not to Exceed" amount is not a guaranteed maximum cost for the additional work requested (or, in the case of Reimbursables, for the expenses), and all costs applicable to same shall be verifiable ' through time sheets(and, for Reimbursables, expense reviews). 5.2 Additional Services may include, but not be limited to, the following: 5.2.1 Providing additional work relative to the Project which arises from subsequent circumstances and causes which do not currently exist, or which are not contemplated by the parties at the time of execution of this Agreement(excluding circumstances and causes resulting from error, omission, inadvertence, or negligence of Consultant). 5.2.2 Serving as an expert witness in connection with any public hearing, arbitration proceeding, or legal proceeding, unless the subject matter at issue has arisen from the error omission, inadvertence, or negligence of Consultant. 5.2.3 [Intentionally Omitted] 5.2.4 Assistance in connection with bid protests, re-bidding, or re-negotiating contracts (except for Contract Document revisions and re-bidding services required under Section 4.5 hereof,which shall be provided at no additional cost to City). ARTICLE 6. REIMBURSABLE EXPENSES 6.1 Reimbursable Expenses are an allowance set aside by the City and shall include actual expenditures made by the Consultant in the interest of the Project. The Reimbursable Expenses allowance, as specified in Schedule "B" hereto, belongs to, and shall be controlled by, the City. Any money not directed to be used by City for Reimbursable Expenses shall remain with the City (i.e. unused portions will not be paid to Consultant). Notwithstanding the above, any Reimbursable Expenses in excess of $500 must be authorized, in advance, in writing, by the Project Coordinator. Invoices or vouchers for Reimbursable Expenses shall be submitted to the Project Coordinator (along with any supporting receipts and other back-up material requested by the Project Coordinator). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." 6.2 Reimbursable Expenses may include, but not be limited to, the following: 6.2.1 Cost of reproduction, courier, and postage and handling of drawings, plans, specifications, and other Project documents (excluding reproductions for the office use of the Consultant and its sub-consultants, and courier, postage and handling costs between the Consultant and its sub-consultants). 6.2.2 Costs for reproduction and preparation of graphics for community workshops. 6.2.3 Permit fees required by City of Miami Beach regulatory bodies having jurisdiction over the Project(i.e. City permit fees). ARTICLE 7. COMPENSATION FOR SERVICES 7.1 Consultant's "Not to Exceed"fee for provision of the Services shall be XXXXXXXX, with a Reimbursable Expenses allowance of XXXXXXXX. 7.2 Payments for Services shall be made within forty-five (45) calendar days of receipt and approval of an acceptable invoice by the Project Coordinator. Payments shall be made in proportion to the Services satisfactorily performed, so that the payments for Services never exceed the progress percentage noted in the Consultant's Progress Schedule (to be submitted with each invoice). No mark-up shall be allowed on subcontracted work. 7.3 Approved Additional Services shall be compensated in accordance with the hourly rates set forth in Schedule "C," attached hereto. Any request for payment of Additional Services shall be included with a Consultant payment request. No mark-up shall be allowed on Additional Services (whether sub-contracted or not). 7.4 Approved Reimbursable Expenses shall be paid in accordance with Article 6 hereto, up to the "Not to Exceed" Reimbursable allowance amount in Schedule "B" hereto. Any request for payment of Reimbursable Expenses shall also be included with Consultant's payment request. No mark-up shall be allowed on Reimbursable Expenses. • 7.5 ESCALATION: During the Term of this Agreement, the City may, by written directive approved and executed by the City Manager, adjust the fees included in the Hourly Billing Rate Schedule in Schedule "C" hereto, to reflect the change in the Consumer Price Index (CPI) on a year to year basis. Such adjustment will be based on the cumulative change of the CPI for the Miami urban area, provided that in no event shall any the annual increase exceed three percent (3%). 7.6 No retainage shall be made from the Consultant's compensation on account of sums withheld by the City on payments to Contractor. 7.7 METHOD OF BILLING AND PAYMENT. Consultant shall invoice the Project Coordinator in a timely manner, but no more than once on a monthly basis. Invoices shall identify the nature and extent of the work performed; the total hours of work performed by employee category; and the respective hourly billing rate associated therewith. In the event sub-consultant work is used, the percentage of completion shall be identified. Invoices shall also itemize and summarize any Additional Services and/or Reimbursable Expenses. A copy of the written approval of the Project Coordinator for the requested Additional Service(s)or Reimbursable Expense(s)shall accompany the invoice. 7.7.1 If requested, Consultant shall provide back-up for past and current invoices that records hours for all work (by employee category), and cost itemizations for Reimbursable Expenses (by category). 7.7 .2 The City shall pay Consultant within forty-five (45) calendar days from receipt and approval of an acceptable invoice by the Project Coordinator. 7.7.3 Upon completion of the Services, Consultant's final payment shall require the prior written approval of the City Manager before disbursement of same. ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 8.1 All books, records (whether financial or otherwise), correspondence, technical documents, and any other records or documents related to the Services and/or Project will be available for examination and audit by the City Manager, or his/her authorized representatives, at Consultant's office (at the address designated in Article 15 ["Notices"]), during customary business hours. All such records shall be kept at least for a period of three (3) years after Consultant's completion of the Services. Incomplete or incorrect entries in such records and accounts relating personnel services and expenses may be grounds for City's disallowance of any fees or expenses based upon such entries. Consultant shall also bind its sub-consultants to the requirements of this Article and ensure compliance therewith ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 9.1 All notes, correspondence, documents, plans and specifications, designs, drawings, renderings, calculations, specifications, models, photographs, reports, surveys, investigations, and any other documents (whether completed or partially completed) and copyrights thereto for Services performed or produced in the performance of this Agreement, or related to the Project, whether in paper or other hard copy medium or in electronic medium, except with respect to copyrighted standard details and designs owned by the Consultant or owned by a third party and licensed to the Consultant for use and reproduction, shall become the property of the City. Consultant shall deliver all such documents to the Project Coordinator within thirty (30) days of completion of the Services (or within thirty (30) days of expiration or earlier termination of this Agreement as the case may be). However, the City may grant an exclusive license of the copyright to the Consultant for reusing and reproducing copyrighted materials or portions thereof as authorized by the City Manager in advance and in writing, In addition, the Consultant shall not disclose, release, or make available any document to any third party without prior written approval from the City Manager. The Consultant shall warrant to the City that it has been granted a license to use and reproduce any standard details and designs owned by a third party and used or reproduced by the Consultant in the performance of this Agreement. Nothing contained herein shall be deemed to exclude any document from Chapter 119, Florida Statutes. g) g) 9.2 The Consultant is permitted to reproduce copyrighted material described above subject to prior written approval of the City Manager. 9) g) 9.3 At the City's option, the Consultant may be authorized, as an Additional Service, to adapt copyrighted material for additional or other work for the City; however, payment to the Consultant for such adaptations will be limited to an amount not greater than 50% of the original fee earned to adapt the original copyrighted material to a new site. g) g) 9.4 The City shall have the right to modify the Project or any components thereof without permission from the Consultant or without any additional compensation to the Consultant. The Consultant shall be released from any liability resulting from such modification. g) 9.5 The Consultant shall bind all sub-consultants to the Agreement requirements for re-use of plans and specifications. ARTICLE 10. TERMINATION OF AGREEMENT 10.1 TERMINATION FOR LACK OF FUNDS: The City is a governmental entity and is subject to the appropriation of funds by its legislative body in an amount sufficient to allow continuation of its performance in accordance with the terms and conditions of this Agreement. In the event there is a lack of adequate funding either for the Services or the Project (or both), the City may terminate this Agreement without further liability to the City. 10.2 TERMINATION FOR CAUSE: The City, through the City Manager, may terminate this Agreement for cause, upon written notice to Consultant, in the event that the Consultant (1) violates any provision of this Agreement or performs same in bad faith; (2) unreasonably delays the performance of the Services or any portion thereof; or (3) does not perform the Services or any portion thereof in a timely and satisfactory manner. In the case of termination for cause by the City, the Consultant shall first be granted a thirty (30) day cure period (commencing upon receipt of the initial written notice of default from the City). 10.2.1 In the event this Agreement is terminated for cause by the City, the City, at its sole option and discretion, may take over the remaining Services and complete them by contracting with another consultant(s), or otherwise. The Consultant shall be liable to the City for any additional cost(s) incurred by the City due to such termination. "Additional Cost" is defined as the difference between the actual cost of completion of the Services, and the cost of completion of such Services had the Agreement not been terminated. 10.2.2 In the event of termination for cause by the City, the City shall only be obligated to pay Consultant for those Services satisfactorily performed and accepted prior to the date of termination (as such date is set forth in, or can be calculated from, the City's initial written default notice). Upon payment of any amount which may be due to Consultant pursuant to this subsection 10.2.2, the City shall have no further liability to Consultant. 10.2.3 As a condition precedent to release of any payment which may be due to Consultant under subsection 10.2.2, the Consultant shall promptly assemble and deliver to the Project Coordinator any and all Project documents prepared (or caused to be prepared) by Consultant(including, without limitation, those referenced in subsection 9.1 hereof). The City shall not be responsible for any cost incurred by Consultant for assembly, copy, and/or delivery of Project documents pursuant to this subsection. 10.3 TERMINATION FOR CONVENIENCE: In addition to the City's right to terminate for cause, the City through the City Manager, may also terminate this Agreement, upon fourteen (14) days prior written notice to Consultant, for convenience, without cause, and without penalty, when (in its sole discretion) it deems such termination to be in the best interest of the City. In the event the City terminates the Agreement for convenience, Consultant shall be compensated for all Services satisfactorily performed and accepted up to the termination date (as set forth in the City's written notice), and for Consultant's costs in assembly and delivery to the Project Coordinator of the Project documents (referenced in subsection 10.2.3 above). Upon payment of any amount which may be due to Consultant pursuant this subsection 10.3, the City shall have no further liability to Consultant. 10.4 TERMINATION BY CONSULTANT: The Consultant may only terminate this Agreement for cause, upon thirty (30) days prior written notice to the City, in the event that the City willfully violates any provisions of this Agreement or unreasonably delays payment of the Services or any portion thereof. In the event of a termination for cause by Consultant, the City shall pay Consultant for any Services satisfactorily performed and accepted up to the date of termination; provided, however, that the City shall first be granted a thirty (30) day cure period (commencing upon receipt of Consultant's initial written notice). 10.4.1 The Consultant shall have no right to terminate this Agreement for convenience. 10.5 IMPLEMENTATION OF TERMINATION: In the event of termination (whether for cause or for convenience), the Consultant shall immediately, upon receipt of the City's written notice of termination: (1) stop the performance of Services; (2) place no further orders or issue any other subcontracts, except for those which may have already been approved, in writing, by the Project Coordinator; (3) terminate all existing orders and subcontracts; and (4) promptly assemble all Project documents(for delivery to the Project Coordinator). ARTICLE 11. INSURANCE 11.1 At all times during the Term of this Agreement, Consultant shall maintain the following required insurance coverage in full force and effect. The Consultant shall not commence any work until satisfactory proof of all required insurance coverage has been furnished to the Project Coordinator: (a) Professional Liability Insurance, in the amount of one million dollars ($1,000,000.00), per occurrence, with a maximum deductible of$150,000 per occurrence, $450,000 aggregate. Consultant shall notify the Project Coordinator, in writing, within thirty (30) days of any claims filed or made against its Professional Liability Insurance policy. (b) Comprehensive General Liability Insurance, in the amount of one million dollars ($1,000,000.00), Single Limit Bodily Injury and Property Damage coverage, for each occurrence, which shall include products, completed operations, and contractual liability coverage. The City of Miami Beach, Florida must be named as an additional insured on this policy. (c) Worker's Compensation and Employer's Liability coverage within the statutory limits required under Florida law. 11.2 The Consultant must give the Project Coordinator at least thirty (30) days prior written notice of cancellation or of substantial modifications in any required insurance coverage. All certificates and endorsements shall contain this requirement. 11.3 The insurance must be furnished by an insurance company rated B+:VI or better, or its equivalent, according to Bests' Guide Rating Book, and by insurance companies duly authorized to do business in the State of Florida, and countersigned by the company's Florida resident agent. 11.4 Consultant shall provide the Project Coordinator with a certificate of insurance of all required insurance policies. The City reserves the right to require a certified copy of such policies, upon written request to Consultant. ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 12.1 Pursuant to Section 725.08, Florida Statutes, the Consultant shall indemnify and hold harmless the City and its officers, employees, agents, and instrumentalities, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant and other persons employed or utilized by the Consultant in the performance of this Agreement. The Consultant shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, Y Y PP including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Consultant shall in no way limit its responsibility to indemnify, keep, and save harmless and defend the City or its officers, employees, agents, and instrumentalities as herein provided. 12.2 The Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any negligent, reckless, or intentionally wrongful actions, errors or omissions of the Consultant in which the City participated either through review or concurrence of the Consultant's actions. In reviewing, approving or rejecting any submissions by the Contractor, or other acts of the Consultant, the City in no way assumes or shares any responsibility or liability of the Consultant (including, without limitation its sub-consultants and/or any registered professionals (architects and/or engineers) under this Agreement). ARTICLE 13. ERRORS AND OMISSIONS 13.1 • ERRORS AND OMISSIONS: It is specifically agreed that any construction changes categorized by the City as caused by an error, an omission, or any combination thereof in the Contract Documents that were prepared by the Consultant will constitute an additional cost to the City that would not have been incurred without the error. The damages to the City for errors, omissions or any combinations thereof shall be calculated as the total cost of any damages or incremental costs to the City resulting out of the errors or omissions by the Consultant. Damages shall include delay damages caused by the error, omission, or any combination thereof. Should the Consultant disagree that all or part of such damages are the result of errors, omissions, or any combination thereof, the Consultant may appeal this determination, in writing, to the City's Capital Improvement Projects Director(the Director). The Director's decision on all claims, questions and disputes shall be final, conclusive and binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable. In the event that the Consultant does not agree with the decision of the Director, the Consultant shall present any such objections, in writing, to the City Manager. The Director and the Consultant shall abide by the decision of the City Manager. This paragraph does not constitute a waiver of any party's right to proceed in a court of competent jurisdiction after the above administrative remedies have been exhausted. ARTICLE 14. LIMITATION OF LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on its liability for any cause of action for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the "not to exceed" amount of the fee paid to Consultant under this Agreement, less any amount(s) actually paid to Consultant hereunder. Consultant hereby expresses its willingness to enter into this Agreement, with Consultant's recovery from the City for any damages for action for breach of contract to be limited to Consultant's"not to exceed"fee under this Agreement, less any amount(s) actually paid by the City to the Consultant hereunder. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to Consultant for money damages due to an alleged breach by the City of this Agreement, in an amount in excess of the "not to exceed amount" of Consultant's fees under this Agreement, which amount shall be reduced by any amount(s) actually paid by the City to Consultant hereunder. Nothing contained in this subsection, or elsewhere in this Agreement, is in any way intended to be a waiver of the limitation placed upon City's liability, as set forth in Section 768.28, Florida Statutes. ARTICLE 15. NOTICE All written notices given to City by Consultant shall be addressed to: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: XXXXXXXMXXXX With a copy to: Capital Improvement Projects Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: XXX All written notices given to the Consultant from the City shall be addressed to: XXXXXXXXXXXXXXX XXXXXXXXXXXXXXX XXXXXXXXXXXXXXX Attn: XXXXXXXXXXX All notices mailed to either party shall be deemed to be sufficiently transmitted if sent by certified mail, return receipt requested. ARTICLE 16. MISCELLANEOUS PROVISIONS 16.1 VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern District of Florida, in federal court. BY ENTERING INTO THIS AGREEMENT, CONSULTANT AND CITY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 16.2 EQUAL OPPORTUNITY EMPLOYMENT GOALS: Consultant agrees that it will not discriminate against any employee or applicant for employment for work under this Agreement because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age, and will take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age. 16.3 PUBLIC ENTITY CRIMES ACT: In accordance with the Public Entity Crimes Act(Section 287.133, Florida Statutes), a person or affiliate who is a consultant, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not bid on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or subconsultant under a contract with the City, and may not transact business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. For violation of this subsection by Consultant, City shall have the right to terminate the Agreement without any liability to City, and pursue debarment of Consultant 16.4 NO CONTINGENT FEE: Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this subsection, City shall have the right to terminate the Agreement, without any liability or, at its discretion, to deduct from the contract price (or otherwise recover) the full amount of such fee, commission, percentage, gift, or consideration. 16.5 LAWS AND REGULATIONS: 16.5.1 The Consultant shall, during the Term of this Agreement, be governed by Federal, State, Miami-Dade County, and City laws, ordinances, and codes which may have a bearing on the Services involved in the Project. 16.5.2 Protect Documents. In accordance with Section 119.07 (3) (ee), Florida Statutes, entitled "Inspection, Examination, and Duplication of Records; Exemptions," all building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, are exempt from the provisions of Section 119.07(1), Florida Statutes (inspection and copying of public records), and s. 24(a), Article I of the State Constitution. Information made exempt by this paragraph, with prior written approval from the City Manager, may be disclosed to another entity to perform its duties and responsibilities; to a licensed architect, engineer, or contractor who is performing work on or related to the Project; or upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information. 16.5.2.1 In addition to the requirements in this subsection 16.5.2, the Consultant agrees to abide by all applicable Federal, State, and City procedures, as may be amended from time to time, by which the documents are handled, copied, and distributed which may include, but is not limited to, each employee of Consultant and sub-consultants that will be involved in the Project being required to sign an agreement stating that they will not copy, duplicate, or distribute the documents unless authorized by the City Manager, in writing. 16.5.2.2 The Consultant and its sub-consultants agree in writing that the Project documents are to be kept and maintained in a secure location. 16.5.2.3 Each set of the Project documents are to be numbered and the whereabouts of the documents shall be tracked at all times. 16.5.2.4 A log is developed to track each set of documents logging in the date, time, and name of the individual(s)that work on or view the documents. 16.6 CORRECTIONS TO CONTRACT DOCUMENTS: The Consultant shall prepare, without added compensation, all necessary supplemental documents to correct errors, omissions, and/or ambiguities which may exist in the Contract Documents prepared by Consultant, including documents prepared by its sub-consultants. Compliance with this subsection shall not be construed to relieve the Consultant from any liability resulting from any such errors, omissions, and/or ambiguities in the Contract Documents and other documents or Services related thereto. 16.7 WARRANTY: The Consultant warrants that the Services furnished to the City under this Agreement shall conform to the quality expected of and usually provided by the profession in the State of Florida applicable to the design and construction of public and commercial facilities. 16.8 NON-EXCLUSIVITY: Notwithstanding any provision of this non-exclusive Agreement, the City is not precluded from retaining or utilizing any other architect, engineer, design professional or other consultant to perform any incidental Basic Services, Additional Services, or other professional services within the contract limits defined in the Agreement. The Consultant shall have no claim against the City as a result of the City electing to retain or utilize such other architect, engineer, design professional, or other consultant to perform any such incidental Services. g) 16.9 ASSIGNMENT: The Consultant shall not assign, transfer or convey this Agreement to any other person, firm, association or corporation, in whole or in part, without the prior written consent of the City Commission, which consent, if given at all, shall be at the Commission's sole option and discretion. However, the Consultant will be permitted to cause portions of the Services to be performed by sub-consultants, subject to the prior written approval of the City Manager. 9) 16.10 SUCCESSORS AND ASSIGNS: The Consultant and the City each binds himself/herself, his/her partners, successors, legal representatives and assigns to the other party of the Agreement and to the partners, successors, legal representatives, and assigns of such party in respect to all covenants of this Agreement. The Consultant shall afford the City (through the City Commission) the opportunity to approve or reject all proposed assignees, successors or other changes in the ownership structure and composition of the Consultant. Failure to do so constitutes a breach of this Agreement by the Consultant. 16.11 PROVISION OF ITEMS NECESSARY TO COMPLETE SERVICES: In the performance of the Services prescribed herein, it shall be the responsibility of the Consultant to provide all salaries, wages, materials, equipment, sub-consultants, and other purchased services, etc., as necessary to complete said Services. 16.12 INTENT OF AGREEMENT: g) 16.12.1 The intent of the Agreement is for the Consultant to provide design services, and to include all necessary items for the proper completion of such services for a fully functional Project which, when constructed in accordance with the design, will be able to be used by the City for its intended purpose. The Consultant shall perform, as Basic Services, such incidental work which may not be specifically referenced, as necessary to complete the Project. g) 16.12.2 This Agreement is for the benefit of the parties only and it does not grant • rights to a third party beneficiary, to any person, nor does it authorize anyone not a party to the Agreement to maintain a suit for personal injuries, professional liability, or property damage pursuant to the terms or provisions of the Agreement. 16.12.3 No acceptance, order, payment, or certificate of or by the City, or its employees or agents, shall either stop the City from asserting any rights or operate as a waiver of any provisions hereof or of any power or right herein reserved to the City or of any rights to damages herein provided. 16.13 This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein; and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless memorialized in written document approval and executed with the same formality and of equal dignity herewith. F:\atto\AGUR1AGREEMENT FORMS\A&E AGREEMENTS\A&E Agreement-NEW BOILER PLATE(Clean Version 8-2-10).doc IN WITNESS WHEREOF, the parties hereto have hereunto caused these presents to be signed in their names by their duly authorized officers and principals, attested by their respective witnesses and City Clerk on the day and year first hereinabove written. Attest CITY OF MIAMI BEACH: CITY CLERK MAYOR CONSULTANT: XXXXXXXXXXXXXXX Attest Signature/Secretary Signature/President Print Name Print Name I SCHEDULE A SCOPE OF SERVICES SCHEDULE B CONSULTANT COMPENSATION Schedule of Payments Planning Services* $ 0.00 Design Services* $XXXX)OCXX Bidding and Award Services $XXXX)U(XX Construction Administration** $)0XXXXXX Reimbursable Allowance*'' $X)U(X)UCXXX Historic Preservation Board /Design Review Board (if required) $ 0.00 Note*: These services will be paid lump sum based on percentage complete of each phase as identified in the individual tasks. Note**: Construction Administration will be paid on a monthly basis upon commencement of construction. In the event that, through no fault of the Consultant, Construction Administration services are required to be extended, which extension shall be subject to prior City approval, and what shall be at the City's sole discretion, the Consultant agrees to extend said services for $XXXXXX, per month, for the duration required to complete the Project. Note***: The Reimbursable Allowance belongs to the City and must be approved in writing, in advance, by the Project Coordinator. Unused portions will not be paid to the Consultant. SCHEDULE C HOURLY BILLING RATE SCHEDULE SCHEDULE D COSTRUCTION COST BUDGET SCHEDULE E PROJECT SCHEDULE r SCHEDULE F I GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT SCHEDULE G INSURANCE REQUIREMENTS AND SWORN AFFIDAVITS. SCHEDULE H BEST VALUE AMENDMENT • The Consultant agrees to abide by all the required documentation of the City's Performance Information Procurement System and submit the weekly reports. • ATTACHMENT C CONSULTANT'S RESPONSE TO THE RFQ 35 MIAMI BEACH • __t. •.... t REQUEST FOR QUALIFICATIONS #RFQ 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED BASIS" QUALIFICATIONS FOR- . GROUP B - ENGINEERING MECHANICAL, ELECTRICAL AND PLUMBING December 2, 2014 Erick Gonzalez,PE,LEED AP,CxA Director of South Florida Operations 5757 Blue Lagoon Drive,Suite 400 Miami,FL 33126 305.266.6553 www.tIc-engineers.com ENGINEERING FOR ARCHITECTURE TAB 1 IL( ENGINEERING FOR ARCHITECTURE 1 . 1 TABLE OF CONTENTS Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed Basis" RFQ 2014-346-YG Qualifications for: Group B — Engineering Mechanical, Electrical and Plumbing Table of Contents TAB 1 —Cover Letter& Minimum Qualification Requirements 1.1 Cover Letter and Table of Contents 2 1.2 Response Certification, Questionnaire & Requirements (Appendix A) 4 1.3 Minimum Qualification Requirements 12 TAB 2— Experience &Qualifications 2.1 Addressed in Standard Form 330 17 2.2 Addressed in Standard Form 330 17 2.3 Financial Capacity 33 TAB 3—Approach and Methodology 3.0 Approach and Methodology 34 1 1 . 1 COVER LETTER -11.( ENGINEERING FOR ARCHITECTURE December 2, 2014 Yusbel Gonzalez, CPPB Senior Procurement Specialist Procurement Department 1700 Convention Center Drive, Miami Beach, FL 33139 Tel: (305) 673-7000, ext. 6230, fax: 786-394-4073 Re.: Professional Architectural and Engineering Services in Specialized Categories on an"As- Needed Basis" - RFQ 2014-346-YG Dear Yusbel, Finding the right consultant is not an easy task. You have to look closely at the unique qualifications of each firm. You have to find the right partner to assist you in making critical decisions. You also need flexibility and creativity in order to solve the problems without increasing costs. You need a professional with the right attitude to listen to your concerns and help you solve them in a timely manner. You need an engineer that has previously demonstrated their dedication, commitment and expertise. TLC Engineering for Architecture, Inc. is proposing to provide mechanical, electrical, plumbing and fire protection engineering services under Qualification Group B- Engineering. As Director of South Florida Operations, I will be the primary contact for this proposal. My contact information is included below. Erick Gonzalez, PE, LEED AP, CxA Director of South Florida Operations (305) 266-6553 Office (305) 608-8496 Cell erick.gonzalez @tic-eng.com For more than 55 years, TLC Engineering for Architecture, Inc. (TLC) has successfully partnered up with several local government entities to provide Engineering Services. Some of these contracts include: • Miami Dade College— MEP engineering contract from 2008 through 2014 • City of Boca Raton —our MEP engineering contract started in 2003 until 2014. • City of Pompano Beach —TLC has been providing MEP engineering services since 2009 We also have experience with several government entities, including the following: • Miami-Dade County • Miami-Dade Aviation Authority • Port Miami • Miami-Dade County Public Schools 2 1 . 1 COVER LETTER • Village of Palmetto Bay • City of Miramar • City of Sunrise For the past few years, we have had the pleasure to work with the City's staff as part of our continuing services contract in the following projects: • 777 Building HVAC Renovation • Fire Alarm Upgrades at City Hall • Mechanical Engineering and Peer Review at Penn Garage • Lighting and Plumbing upgrades for Existing Parking Lots These critical projects for your community give us the opportunity to interact with your staff, understand your needs and meet your demands. We want to continue being your partner and help you achieve your goals. With our experience with public institutions, continuing contracts and our expertise in efficient engineering design, you will get all the necessary elements to make the right decisions. Our engineers will, be dedicated to answer to your needs immediately, there's no time to waste when you are building a model community for the future. Sincerely, TLC ENGINEERING FOR ARCHITECTURE, INC. Erick Gonzalez, PE, LEED AP, CxA Director of South Florida Operations 3 1 .2 APPENDIX A Solicitation No: Solicitation Title: RFQ 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN'AS-NEEDED-BASIS' Procurement Contact: Tel: Email Yusbel Gonzalez 305.673.7000,Ext.6230 yusbelgonzalez EE miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements; and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: TLC Engineering for Architecture, Inc. No of Years in Business: 59 No of Years in Business Locally: 2001 No of Employees: 31 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: N/A FIRM PRIMARY ADDRESS(HEADQUARTERS): 255 S. Orange Avenue#1600 CITY: Orlando STATE: Florida ZIP CODE: 32801 TELEPHONE NO.: (407)841-9050 TOLL FREE NO.: N/A FAX NO.: (407)835-9926 FIRM LOCAL ADDRESS: 5757 Blue Lagoon Drive,#400 CITY: Miami STATE: Florida ZIP CODE: 33126 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Erick Gonzalez, PE ACCOUNT REP TELEPHONE NO.: (305)266-6553 ext. 209 ACCOUNT REP TOLL FREE NO.: N/A ACCOUNT REP EMAIL: erick.gonzatez@t1c-eng.com FEDERAL TAX IDENTIFICATION NO.: 59-1228645 The City reserves the right to seek additional information from proposer or other source(s),including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. 4 1 .2 APPENDIX A 1. Veteran Owned Business.Is pro oser claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposals must disclose,in their Statement of Qualifications,the name(s)of any officer,director,agent,or immediate family member(spouse, parent,sibling,and child)who is also an employee of the City of Miami Beach. Further,all Proposals must disclose the name of any City employee who owns:either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. None SUBMITTAL REQUIREMENT: Proposals must disclose the name(s)of any officer,director,agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates None 3. Suspension,Debarment or Contract Cancellation.Has proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by any public sector agency? I YES X NO SUBMITTAL REQUIREMENT: If answer to above is'YES,*Proposer shall submit a statement detailing the reasons that led to action(s). 4. Vendor Campaign Contributions. Proposals are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Statement of Qualifications,in the event of such non-compliance_ SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. List of Shareholders with more than 5%interest in the firm is included in the following pages. 5. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov;procurementi. Code of Business Ethics adoption statement is included in the following pages. •6. ' -- . •- ..• = - - '1! _ • - :•--• _-• -- - - •_ . - - .••••: - -•• - ••- _._ - • Commencing with City fiscal year 2012 13(October 1,2012),the hourly living rate will be S11.28/hr with health 5 1 .2 APPENDIX A to the living wage requirement. 7. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States; but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? X YES NO C. Please check all benefits that apply to your answers above and list in the other" section any additional benefits not already specified. Note:some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance.. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health X X Sick Leave X X Family Medical Leave X X Bereavement Leave X X If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance.To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at ww w.miamibeachfl.govlprocurementl. 8. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,Statement of Qualifications,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 6 1 .2 APPENDIX A 9. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm initial to Confirm R ipt Receipt Receipt Addendum 1 ,t.jp Addendum 6 Addendum 11 A-0 Addendum 2 At, Addendum 7 Addendum 12 A Addendum 3 At.- Addendum 8 Addendum 13 t4&(o Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. 7 1 .2 APPENDIX A DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipients convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving Statement of Qualifications,may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposals should rely exclusively on their own investigations,interpretations,and analyses_The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City 9 Y Y ty pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement_ The City and all Proposals will be bound only as,if and when a Statement of Qualifications,as same may be modified,and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law.All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. 8 1 .2 APPENDIX A • .PROPOSER CERTIFICATION I hereby certify that: I,as an authorized agent of the Proposer am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications,terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification,Questionnaire and Re•uirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title cf Proposer's Authorized Representative: Erick Gonzalez, PE Director of South Florida Operations Signature of• ••1 er's 1.••rued Representative: Date: J December 2nd,2014 State of FLORIDA ) On this 1d dday of D(004261,2011,personally appeared before me ft irk.Ci014 itt&who County of tAtaaMi1-Dt L ) stated that (s)he is the 1)11'VAoc of1LC EIA8imerivlj , a corporation, and that.the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Be : me: • -• u•lic for the State• Florida c r"`�4VANESSA G.BERMUDf1 My Commission Expires: Lit. 20.20 L5 P MY COMMISSION 41E154972 DCPIRES:DEC 20,2015 "� Bonded=ouch 1st State rrrsurance 9 1 .2 APPENDIX A Vendor Campaign Contributions Statement Shareholders with more than 5% interest in the firm None of the shareholders indicated below have contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of the Mayor or City Commissioner for the City of Miami Beach. Debra Lupton Percentage owned: 10.37% 255 S. Orange Avenue Suite 1600 Orlando, FL 32801 Brett McKinstry Percentage owned: 11.52% 255 S. Orange Avenue Suite 1600 Orlando, FL 32801 Gary Krueger Percentage owned: 11.52% 874 Dixon Blvd. Cocoa, FL 32922 William T. Jack Percentage owned: 11.52% 255 S. Orange Avenue Suite 1600 Orlando, FL 32801 Kim E Shinn Percentage owned: 5.18% 6 Cadillac Drive, Suite 200 Brentwood, TN 37027 10 1 .2 APPENDIX A Code of Business Ethics Statement TLC Engineering for Architecture, Inc. will adopt, as required by the Ordinance, the City of Miami Beach Code of Business Ethics 11 1 .3 MINIMUM QUALIFICATIONS REQUIREMENTS Proposer must have a minimum of five (5) years' experience and successfully completed at least five (5) projects for public sector agencies. From our inception in 1955 as a one-man structural engineering firm, to our current strength of 300+ professionals and 11 offices in Florida, Tennessee and Texas, organic growth and acquisitions have made TLC Engineering for Architecture one of the largest building engineers in the country. The firm was incorporated in the State of Florida in 1968. The TLC South Florida Operations opened in 1996 and currently has 30 employees, including our mechanical engineering team, electrical engineering team, sustainability team and administrative/support staff. Erick Gonzalez, SFO Operations Director, leads a staff consisting of 9 Registered PEs, 1 Certified in Plumbing Design (CPD), 13 LEED Accredited Professionals, 1 Building Energy Modeling Professional (BEMP) and 8 Certified Commissioning Authorities. State of Florida Board of Professional Engineers Arrests char TLC Engineering for Architecture, Inc. is authorized under the provisions of Section 471.023,Florida Statutes,to offer engineering services to the public through a Professional Engineer,duly licensed under Chapter 471,Florida Statutes. Expiration:2128/2015 CA lic.No: Audit No: 2211201501701 Certificate of Authorization 1; 12 1 .3 MINIMUM QUALIFICATIONS REQUIREMENTS State of Florida Departiii eli t of State I certify from the records of this office that TLC ENGINEERING FOR ARCHITECTURE.iNC.is a corporation organized under the laws of the State of Florida,filed on December 31, 1968. The document number of this corporation is 339497_ I further certify that said corporation has paid all fees due this office through December 31.2014,that its most recent annual report`uniform business report was filed on January 2.2014.and its status is active. I further certify that said corporation has not filed Articles of Dissolution. Given under my hand and the Great Seal of the State of Florida at Tallahassee,the Capital,this the Second day of January,2 014 r_ 44.„,., ..: • , _ .... .,, ,,_ . Tt. ,, . -- _ I: Via__: 0,4 P4A.of State Aathenticatioa ID:CC7455287831 To authenticate this certi&ate,sisit the foaming site,eater this ID,and then foam the instructions&splayed ittus:fefle_subi:.orercertaathrer.hta►i 13 1 .3 MINIMUM QUALIFICATIONS REQUIREMENTS Five Public Projects Completed Successfully City of Miramar Citizen Center, Miramar, Florida New 32,300 sf multi-service center and a 12,460-sf, three-bay fire station. Multi-service center includes 3,400-sf banquet hall, 1,050 sf-kitchen, fitness center, classroom, arts & crafts room, bill pay/transit facility and healthcare building/$12.2 million/44,760 sf total/2008/MEP/FP Bissy Vempala, City Engineer City of Miramar/T: (954) 602-3320/bjvempala @ci.miramar.fl.us City of Sunrise Public Safety, Sunrise, Florida Five-story public safety building including an EOC, 911 Operations Center, Public Safety Administration, and firing range. 72-hour self-contained, continuous operation capability/$26 million/105,000 sf/ 2010/MEP/FP/CT Alan Gavazzi, Assistant Director of Community Development City of Sunrise/T: (954) 572-2487 Miami-Dade Fire Rescue Department at Port of Miami, Miami, Florida Renovations of 5,000 sf of office space, which includes renovation of the existing restrooms for handicap access and added showers, new kitchen and laundry facilities, new HVAC system and retrofitted electrical service to accommodate the electrical loads/2010/MEP/FP Victoria Valdez, Project Manager Port Miami/T (305) 347-3239/valdezv @miamidade.gov Miami-Dade Department of Health Building Shell and Interiors, Miami, Florida New four-story building including a tuberculosis clinic with exam rooms, nursing station, sputum room, isolation room, x-ray and lab on the first level. The second and third levels include a regular clinic with offices, exam rooms, waiting rooms and conference room. Administrative offices are located on level four as well as additional meeting areas/60,000 sf/$12 million/2010/MEP/FP Jose Estevez, Principal MGE Architects/T (305) 444-0413/jestevez @mgearchitects.corn Village of Palmetto Bay Municipal Center, Palmetto Bay, Florida Two-story Village Hall with council chambers and an integral 24-hour police station. The entire building is on 72-hour back-up generator. Mechanical system uses DX roof-top units with VAV. Various energy models and strategies for attaining LEED Platinum/NetZero assisted in securing grants/funds. Design included LED lighting, variable refrigerant flow HVAC system, photovoltaic system support, reclaim water distribution, air quality testing credit, M&V credit, site lighting (solar), site power car charging stations, site landscape - façade lighting, solar heated water, theatrical chambers lighting, dry chemical suppression for IT room, Zurn pint flush urinals, general floor plan re-design. Design/build MEP/FP under a developer with communications, technology and LEED Administration contracted directly with the Owner. Certified LEED NC 2009 Platinum $5.5 million/24,500 sf/2010/MEP/ FP /CT/LEED Edward Silva, Building Official Village of Palmetto Bay/T (305) 259-1250/esilva @palmettobay-fl.gov 14 1 .3 MINIMUM QUALIFICATIONS REQUIREMENTS 1 Engineers must have a minimum of five (5) years of experience and successfully completed at least five (5) projects in their designated professional specialization for public sector agencies Erick Gonzalez, PE, LEED AP, CxA Role: Director/Quality Control Years of experience: 20 Years with TLC: 4 Jose Lara, PE, LEED AP, CxA Role: Project Manager Years of experience: 19 Years with TLC: 3 Jorge E. Reyes, PE, LEED AP, CxA Role: Senior Mechanical Engineer Years of experience: 21 Years with TLC: 17 Ralph Baeza, PE, LEED AP, CxA Role: Senior Electrical Engineer Years of experience: 32 Years with TLC: 7 Vincent McNish, PE, CPD, LEED AP, CxA Role: Plumbing/Fire Protection Engineer Years of experience: 22 Years with TLC: 14 Victor Carrasco Role: Electrical Engineer Years of experience: 13 Years with TLC: 13 Sample projects are included in Standard Form 330 under Tab 2. 15 1 .3 MINIMUM QUALIFICATIONS REQUIREMENTS Engineers must be licensed by the Florida Department of Business and Professional Regulation State of Florida State of Florida Board of Professional Engineers Board of Professional Engineers ttests that En Hector E.AGonzalez,P.E. Attests`�°` g Jose Lara Gomez, P.E. is licensed as a Professional Engineer under Chapter 471.Florida Statutes Espitatiotc 2x28/015 P.E.tic.Nos: is licensed as a Professional Engineer under Chapter 471,Florida Statutes Audit No: 228201516043 50348 Expiration:2128/2015 P.E.tic.No: Audit No: 228201508424 70689 State of Florida State of Florida Board of Professional Engineers Board of Professional Engineers Aunts shot Attests shot Ralph Baeza, P.E. Jorge E.Reyes,P.E. Is licensed os a Professional Engineer under Chapter 471,Florida Statutes Is licensed os a Professional Engineer under Chapter 471,Florido Statutes Expiration:2/2812015 P.E.sic.No: Expiration:22020015 P.E.1k..No: Audit No: 228201511301 42641 Audit Not 228201527075 54404 State of Florida Board of Professional Engineers Attests shot Vincent Leon Mcnish,P.E. Is licensed as a Professional Engineer under Chapter 471,Florida Statutes Exp roran.2282015 P.E.tic.No: Audit No: 228101513546 53287 16 TAB 2 IL( ENGINEERING FOR ARCHITECTURE 2. 1 /2.2 STANDARD FORM 330 ARCHITECT - ENGINEER QUALIFICATIONS PART I -CONTRACT-SPECIFIC QUALIFICATIONS A. CONTRACT INFORMATION 1TLE AND LOCATON(City and State) Professional Architectural and Engineering Services in Specialized Categories on an "As Needed Basis" 2.PUBLIC NOTICE DATE 3 SCLCIT.AT CN OR PROJECT NJMEER September 19, 2014 RFQ No.2014-346-YG B. ARCHITECT-ENGINEER POINT OF CONTACT d.NAME AND TITLE H. Erick Gonzalez. P.E.. LEED®AP. CxA.South Florida Operations Director 5.NAME OF FIRM TLC Engineering for Architecture, Inc. o TELEPHONE NUMBER ' FAX NUMBER 3 E-MAIL ADDRESS 305-266-6553 305-266-6695 erick.gonzalez@tic-eng.com C. PROPOSED TEAM (Complete this section for the prime contractor and all key subcontractors.) (Check) o° 9.FIRM NAME 10.ADDRESS 1 1.ROLE IN THIS CONTRACT X TLC Engineering for 5757 Blue Lagoon Drive. Mechanical. Electrical. Architecture. Inc. Suite 400 and Plumbing/FP CHECK IF BRANCH OFFICE Miami. FL 33126 Engineering Consultant X ['CHECK IF BRANCH OFFICE DCHECK IF BRANCH OFFICE d DCHECK IF BRANCH OFFICE e DCHECK IF BRANCH OFFICE DCHECK IF BRANCH OFFICE D. ORGANIZATIONAL CHART OF PROPOSED TEAM E (Attached) 17 2. 1 /2.2 STANDARD FORM 330 Organizational Chart of Proposed Team % 1 1 INCORP ORATED w' • / i r 11 11 Jose Lara, PE Erick Gonzalez, PE Project Manager QA/QC Electrical Engineering Mechanical Engineering Ralph Baeza, PE Jorge Reyes, PE Senior Engineer Senior Engineer Victor Carrasco Vincent McNish, PE Electrical Engineer Project Engineer 18 2. 1 /2.2 STANDARD FORM 330 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12. NAME 13. ROLE IN THIS CONTRACT 14.YEARS EXPERIENCE H.Erick Gonzalez,P.E., Director/ a.TOTAL ' b.WITH CURRENT FIRM LEED AP,CxA Quality Control 20 4 15. FIRM NAME AND LOCATION(City and State) TLC Engineering for Architecture,Inc.—Miami,Florida 16. EDUCATION(DEGREE AND SPECIALIZATION) 17. CURRENT PROFESSIONAL REGISTRATION(STATE AND DISCIPLINE) M.S Engineering Construction Management Florida,Mechanical P.E.#53848 B.S.in Mechanical Engineering 18. OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations,Training,Awards,etc.) Erick has extensive engineering management experience for government and private-sector customers.He specializes in managing engineering projects and design of complex HVAC systems,including controls,plumbing,and fire protection systems. As LEED Accredited Professional,he is a specialist in integrated building practices and indoor air quality. Erick excels in providing environmentally friendly,innovative and cost effective solutions for high performance HVAC designs. He has worked on numerous types of judicial,commercial,airports,and state and local government facilities. His specialty is the mechanical design of institutional/government buildings and large scale mixed used developments. 19. RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED CITY OF PLANTATION DEICKE AUDITORIUM PROFESSIONAL SERVICES CONSTRUCTION(if applicable) PLANTATION,FLORIDA 2013 2013 (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm a. Design/Build project consisting of multiple renovations to a 8,345 sq.ft facility used for meetings and cultural events throughout the year. Renovations include lighting renovations,air conditioning system replacements,renovations to four restrooms.kitchen renovation. $2 million /8.345 sf Project Role: Quality Control (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED MONROE COUNTY EMERGENCY OPERATIONS CENTER, PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MARATHON,FLORIDA 2011 Not built b. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm The project consists of a new 2 Story Emergency Operations building.Approximately 16,000 sq.ft.The building is designed to withstand category 5 hurricane winds. Areas included are press rooms, EOC room,dormitories,kitchen,radio room, security room,and state of the art telecommunications equipment/$13 million/Project Role: Quality Control (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED CITY OF CORAL SPRINGS WATER TREATMENT OFFICE PROFESSIONAL SERVICES CONSTRUCTION(if applicable) RENOVATION,CORAL SPRINGS,FLORIDA 2013 2013 c. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ©Check if project performed with current firm Renovations include relocation of the control and locker rooms,for the addition of a new electrical and telephone room. Review of existing mechanical system for new AC equipment capacity;ventilation for storage spaces;all other spaces will be mechanically conditioned and electrical changes will be provided to match the new spaces. Plumbing will be provided to satisfy the new locker rooms/2,000 sf/Project Role: Quality Control (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED MIAMI DADE COLLEGE CLASSROOM BUILDING PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MIAMI,FLORIDA 2012 2012 d. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE El Check if project performed with current firm QA/QC for the mechanical,electrical,plumbing and fire protection engineering design for a new five-story building located at the 1VMDC Wolfson Campus in downtown Miami. The facility will include classrooms,wellness center,student life areas, food court,multi-purpose room,offices and film archive facilities. The total size of the building will be 120,000 sq.ft. Project Role: QA/QC (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED TOWN OF JUPITER MALTZ THEATER RENOVATIONS PROFESSIONAL SERVICES CONSTRUCTION(if applicable) JUPITER,FLORIDA 2013 2013 e. (3)BRIEF DESCRIPTION(Brief scope,size.cost,etc.)AND SPECIFIC ROLE El Check if project performed with current firm Renovations and additions to 602-seat theater. Second level lobby area renovated for VIP and pre-function events and elevator added for access to the second level. Lobby and front of office functions renovated for patron experience enhancement. $2 million/14,300 sf/Project Role:QA/QC 19 2. 1 /2.2 STANDARD FORM 330 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12. NAME 13. ROLE IN THIS CONTRACT 14.YEARS EXPERIENCE Jose Lara Gomez,PE,LEED Project Manager a.TOTAL b.WITH CURRENT FIRM AP,CxA 19 3 15. FIRM NAME AND LOCATION(City and State) TLC Engineering for Architecture,Inc.—Miami,Florida 16. EDUCATION(DEGREE AND SPECIALIZATION) 17.CURRENT PROFESSIONAL REGISTRATION(STATE AND DISCIPLINE) B.S.in Mechanical Engineering Florida,Mechanical P.E.#70689 18.OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations,Training,Awards,etc.) Jose has a solid technical knowledge of central cooling and heating plants,building automation systems and practical HVAC systems experience to meet the specific requirements of a variety of geographical locations. Jose is highly proficient in energy modeling and lifecycle cost analysis using Trace 700, Carrier HAP and FEMP's BLCC-5. He has actively participated in several energy optimization projects including evolution of consumption of clients,energy savings paths and energy management reporting. 19. RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED MIAMI DADE COLLEGE,CULINARY ARTS BUILDING PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MIAMI,FLORIDA 2010 2010 a. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm Consulting and administration for nine-story academic building with six cooking/teaching labs, a television studio, demonstration lab and a full-service restaurant on the top floor. Certified LEED NC 2.2 Silver. $22 million/36,000 sf/ 2010/LEED consulting/Energy modeling/Fundamental Cx/Project Role:Project Manager/Energy Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED MIAMI DADE COLLEGE,CLASSROOM BUILDING PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MIAMI,FLORIDA . 2012 2012 b. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE El Check if project performed with current firm Commissioning for a new six-story building located at the MDC Wolfson Campus in downtown Miami. The facility will include classrooms, wellness center, student life areas, food court, multi-purpose room, offices and film archive facilities. The project is pursuing LEED Silver Certification.$30 million/120,000 sf/2012/MEP/FP/Energy modeling/Cx Project Role:Energy Engineer/Commissioning Agent (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED MIAMI DADE COLLEGE STUDENT SERVICES PROFESSIONAL SERVICES CONSTRUCTION(if applicable) KENDALL,FLORIDA 2013 2013 (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm c. The project consists of approximately 129,401 GSF of space types — e.g., administrative, classroom, lab, assembly, storage, etc for the MDC Kendall Campus Academic Support Center.The building will be used to provide 21 classrooms and administrative offices such as Admissions, Bursar, Student Services, Advisement. Dean of Students, Financial Aid. Registrar, Business Department and other related office space to satisfy the needs of our students, faculty and staff/2013/Project Role:Project Manager/Commissioning Agent (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED TRINITY CATHEDRAL RENOVATION PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MIAMI,FLORIDA 2012 2012 d. (3)BRIEF DESCRIPTION(Brief scope,size,cost etc,)AND SPECIFIC ROLE IR Check if project performed with current firm Inspections and MEP engineering design to address systems deficiencies found in the 40-year recertification report. MEP engineering design to renovate four floors of office space, analysis of existing conditions, Life Cycle Cost Analysis and upgrades to existing HVAC system./Project Role:Mechanical/Energy Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED 701 BRICKELL-BUILDING RENOVATION PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MIAMI,FLORIDA 2010 2010 e. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE p Check if project performed with current firm LEED-EB project evaluation, Retro-Cx and LEED administration for office building. Winner of the BOMA U.S. Southeast Regional 2011 TOBY Earth Award, 2012 USGBC South Florida EBOM Building of the Year. Certified LEED EB O&M. $1.75 million/740,000 sf/ 2010/MEP/FP evaluation/LEED administration/Retro Cx/Project Role: Project Manager/ Mechanical&Energy Engineer 20 • 2. 1 /2.2 STANDARD FORM 330 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person) 12. NAME 13. ROLE IN THIS CONTRACT 14. YEARS EXPERIENCE Ralph Baeza,PE,MBA,MA., Senior Electrical Engineer a.TOTAL b.WITH CURRENT FIRM LEED AP 32 7 15. FIRM NAME AND LOCATION(City and State) TLC Engineering for Architecture,Inc.—Miami,Florida 16. EDUCATION(DEGREE AND SPECIALIZATION) 17. CURRENT PROFESSIONAL REGISTRATION(STATE AND DISCIPLINE) B.S.Electrical Engineering/MBA/Universidad Nacional Florida,Electrical P.E.#42641 Autonoma de Honduras/M.A.,Trinity International University/Master in Divinity,Liberty University 18.OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations,Training,Awards,etc.) Ralph is a registered professional engineer with over thirty years of experience,in all aspects of electrical engineering,project management and design in the building construction industry. Mr.Baeza background with engineering systems encompasses high,medium and low voltage power,normal and emergency power,lighting,fire alarm, telephone, television,public address, security,lighting protection,environmental control and building management for residential, commercial,institutional and industrial buildings. 19. RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED CITY OF SUNNY ISLES PELICAN COMMUNITY CENTER PROFESSIONAL SERVICES CONSTRUCTION(if applicable) SUNNY ISLES BEACH,FLORIDA 2009 2009 3. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm New two-story, 13,000 square foot community center building and a basketball/gymnasium building of approximately 9,900 square feet.The community center building is to include some offices,several multi-purpose spaces,a warming kitchen and a pantry for the use of caterers.The Gymnasium is to include a full-size basketball court and a snack bar area/22,000 sf/$7.4 million/Project Role: Senior Electrical Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED MIAMI DADE FIRE RESCUE DEPARTMENT AT PORT MIAMI PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MIAMI,FLORIDA 2010 2010 b. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE El Check if project performed with current firm Renovations of 5,000 sf of office space,which includes renovation of the existing restrooms for handicap access and added showers,new kitchen and laundry facilities,new HVAC system and retrofitted electrical service to accommodate the electrical loads/Project Role: Project Manager/Senior Electrical Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED CITY OF PLANTATION DEICKE AUDITORIUM PROFESSIONAL SERVICES CONSTRUCTION(if applicable) PLANTATION,FLORIDA 2013 2013 c. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check it project performed with current firm Design/Build project consisting of multiple renovations to a 8,345 sq.ft facility used for meetings and cultural events throughout the year. Renovations include lighting renovations.air conditioning system replacements,renovations to four restrooms,kitchen renovation. $2 million /8,345 sf Project Role: Senior Electrical Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED CITY OF CORAL SPRINGS WATER TREATMENT OFFICE PROFESSIONAL SERVICES CONSTRUCTION(if applicable) RENOVATION,CORAL SPRINGS,FLORIDA 2013 2013 d. (3)BRIEF DESCRIPTION(Brief scope,size,cost etc.)AND SPECIFIC ROLE El Check if project performed with current firm Renovations include relocation of the control and locker rooms,for the addition of a new electrical and telephone room. Review of existing mechanical system for new AC equipment capacity:ventilation for storage spaces:all other spaces will be mechanically conditioned and electrical changes will be provided to match the new spaces. Plumbing will be provided to satisfy the new locker rooms/2.000 sf/Project Role: Senior Electrical Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED LAKES BY THE BAY PARK PROFESSIONAL SERVICES CONSTRUCTION(if applicable) CUTLER BAY,FLORIDA 2011 2011 e. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc)AND SPECIFIC ROLE ®Check if project performed with current firm The project consists of changing the site plans to add batting cages, update— sport lighting system of city park for three baseball fields, two soccer fields, one concessions / restroom building, located in the City of Cutler Bay, Florida/$10 million/Project Role:Senior Electrical Engineer 21 2. 1 /2.2 STANDARD FORM 330 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person) 11 NAME 13. ROLE IN THIS CONTRACT 14.YEARS EXPERIENCE Jorge E.Reyes,P.E., Senior Mechanical Engineer a.TOTAL - b.WITh CURRENT FIRM LEED AP,CxA 21 17 15_FIRM NAME AND LOCATION(CO and Stare) TLC Engineering for Architecture,Inc.—800 Fairway Drive,Suite 250,Deerfield Beach,Florida 33441 16_ EDUCATION(DEGREE 4ND SPECIALIZATION) 17.CURRENT PROFESSIONAL REGISTRATION(STATE AND DISCIPLINE) Bachelor of Science in Mechanical Engineering Florida,Mechanical P.E.#54904 Florida Atlantic University,Boca Raton,FL Is.OTHER PROFE SSIONAL QUALIFICATIONS(Publications,Organizations.Training,Awards,etc_) Jorge's experience includes the design of several large commercial and educational facilities in the United States as well as in South America. Jorge has eleven years of experience including all phases of mechanical engineering analysis and design for HVAC.thermal energy storage systems for all building types,and process piping. He is an energetic leader for the mechanical team in TLC's Miami office. His outgoing personality helps him build solid relationships with his clients and colleagues. His project experience includes educational facilities.aviation.and government buildings. 19_ RELEVANT PROJECTS (1)TITLE AND LOCATION(CO and State) (2)YEAR COMPLETED MIAMI DADE COLLEGE MEP CONTINUING SERVICES, PROFESSIONAL SERVICES CONSTRUCTION Ofappiicabie) MIAMI,FLORIDA 2011 2011 3. (3)BRIEF DESCRIPTION(Brief scope.size.cost etc_)AND SPECIFIC ROLE el Check if project performed with current firm Provided mechanical, electrical, plumbing and fire protection engineering for miscellaneous services. Some of the projects Included: air handling units replacements at North campus. air cooled chiller addition at Kendall campus. electrical and mechanical upgrades to the Lehman Theater, HVAC upgrades at Bldg. 1000 in Kendall,chiller upgrade at Wolfson campus Project Role:Senior Mechanical Engineer (1)TITLE AND LOCATION(City and Stare) (2)YEAR COMPLETED CITY OF SUNNY ISLES PELICAN COMMUNITY CENTER PROFESSIONAL SERVICES CONSTRUCTION(if applicaole) SUNNY ISLES BEACH,FLORIDA 2009 2009 b. (3)BRIEF DESCRIPTION(Brief scope,size,cost.etc.)AND SPECIFIC ROLE 0 Check if project performed with current firm New two-story. 13.000 square foot community center building and a basketball/gymnasium building of approximately 9.900 square feet.The community center building is to include some offices,several multi-purpose spaces,a warming kitchen and a pantry for the use of caterers.The Gymnasium is to include a full-size basketball court and a snack bar area/22.000 sf/S7.4 million/Project Role: Senior Mechanical Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED TOWN OF JUPITER MALTZ THEATER RENOVATIONS PROFESSIONAL SERVICES CONSTRUCTION(if applicable) JUPITER,FLORIDA 2013 2013 (3)BRIEF DESCRIPTION(Brief scope,size,cost.etc.)AND SPECIFIC ROLE ®Check if project performed with current firm MEP Design Criteria package for a new multi-story police headquarters to be approximately 80.000 square feet. The C. building consist of a general public lobby,office spaces for the Police Chief,Assistant Chief and command staff. community policing bureau.special operations.support services and patrol officers,appropriate spaces for records keeping. conference rooms,detention area,community meeting room,mechanical and electrical rooms,computer rooms,storage and a gym.in addition to 14.000 square feet of ancillary retail use on the ground floor. The new police headquarters will be adjacent to an existing public parking garage and will integrate with the existing structure as well as following the City of Miramar's architectural design standards. Project Role: Senior Mechanical Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED PORT MIAMI POLICE AND PORT SECURITY DEPARTMENT PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MIAMI,FLORIDA 2010 2010 d. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm The project consists of 8.100 square feet renovation in existing Second Floor in Port of Miami Terminal Building"H" Project Role:Senior Mechanical Engineer (1)TITLE AND LOCATION(CO and Slate) (2)YEAR COMPLETED FLORIDA ATLANTIC UNIVERSITY SOCIAL SCIENCES BUILDING PROFESSIONAL SERVICES CONSTRUCTION(if applicable) RENOVATION,BOCA RATON,FLORIDA 2011 2011 e. (3)BRIEF DESCRIPTION(Brief scope,size,cost.etc.)AND SPECIFIC ROLE U Check if project performed with current firm Renovations and additions to 602-seat theater. Second level lobby area renovated for VIP and pre-function events and elevator added for access to the second level. Lobby and front of office functions renovated for patron experience enhancement. $2 million/14.300 sf/Project Role:Senior Mechanical Engineer 22 2. 1 /2.2 STANDARD FORM 330 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12. NAME 11 ROLE IN THIS CONTRACT 14. YEARS EXPERIENCE Vincent McNish,P.E.CPD, Mechanical/Plumbing&Fire a.TOTAL b.WITH CURRENT FIRM LEED AP,CxA Protection Engineer 22 14 15. FIRM NAME AND LOCATION(City and State) TLC Engineering for Architecture,Inc.—Deerfield Beach,Florida 16. EDUCATION(DEGREE AND SPECIALIZATION) 17.CURRENT PROFESSIONAL REGISTRATION(STATE AND DISCIPLINE) Bachelor of Science in Mechanical Engineering Florida,Mechanical P.E.#53287 18.OTHER PROFESSIONAL OUALIFICATIONS(Publications,Organizations,Training,Awards,etc.) Vincent has twenty-two years experience in all phases of mechanical engineering analysis and design for HVAC systems for all building types including educational, commercial and industrial facilities. Plumbing experience involves commercial and residential building configurations, systems design and code compliance studies. Fire Protection designs include wet, dry and pre-action systems experience. Several types of hazards occupancies include low and medium high-rise commercial and residential buildings. 19. RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED BROWARD GOVERNMENT CENTER CHILLER REPLACEMENT, PROFESSIONAL SERVICES CONSTRUCTION(if applicable) FORT LAUDERDALE,FLORIDA 2013 2013 a. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm Replacement of the existing backup water-cooled chiller of approximately 175 tons to match the capacity of the main water- cooled chiller of approximately 225 tons. The related chiller pump, condenser water pump and associated piping were upgraded to meet the requirements of the higher chiller tonnage.The electrical system was also modified to meet the new electrical loads Project Role:Mechanical Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED CITY OF PLANTATION DEICKE AUDITORIUM PROFESSIONAL SERVICES CONSTRUCTION(if applicable) PLANTATION,FLORIDA 2013 2013 b. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ta Check if project performed with current firm Design/Build project consisting of multiple renovations to a 8,345 sq.ft facility used for meetings and cultural events throughout the year. Renovations include lighting renovations,air conditioning system replacements,renovations to four restrooms, kitchen renovation Project Role: Mechanical/Plumbing/Fire Protection Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED CITY OF MIRAMAR POLICE HEADQUARTERS DCP PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MIRAMAR,FLORIDA 2013 2013 c. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE El Check if project performed with current firm Design Criteria Professional for the Miramar Police Headquarters building consisting of new four-story police facility with holding cells,administrative area and mixed-use space with retail on the ground floor. The project is has approximately 80,000 sf Project Role:Project Manager/Mechanical/FP Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED CITY OF CORAL SPRINGS WATER TREATMENT OFFICE PROFESSIONAL SERVICES CONSTRUCTION(if applicable) RENOVATION,CORAL SPRINGS,FLORIDA 2013 2013 d. (3)BRIEF DESCRIPTION(Brief scope.size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm Mechanical and electrical engineering for the replacement of existing air-conditioning system at the Water Treatment office. Project Role: Mechanical/Plumbing/Fire Protection Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED MIAMI DADE FIRE RESCUE DEPARTMENT AT PORT OF MIAMI PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MIAMI,FLORIDA 2010 2010 e. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE El Check if project performed with current firm 5,000 sq ft renovation in existing space located in Miami Florida. This facility includes renovation of the existing restrooms for handicap access and added showers, new kitchen and laundry facilities, new HVAC system and retrofitted electrical service to accommodate the electrical loads with 100%standby diesel generator system back up Project Role: Mechanical/Plumbing/Fire Protection Engineer 23 2. 1 /2.2 STANDARD FORM 330 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12. NAME 13. ROLE IN THIS CONTRACT 14.YEARS EXPERIENCE Victor Carrasco Electrical Engineer a.TOTAL b.WITH CURRENT FIRM 13 13 15. FIRM NAME AND LOCATION(City and State) TLC Engineering for Architecture, Inc.—Miami,Florida 16. EDUCATION(DEGREE AND SPECIALIZATION) 17. CURRENT PROFESSIONAL REGISTRATION(STATE AND DISCIPLINE) B.S.Electrical Engineering N/A 18.OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations.Training,Awards,etc.) Victor's experience includes the design of power, lighting, voice/data, fire alarm system electrical distribution,emergency power, intercom systems,lightning protection and security systems for educational,industrial, commercial,healthcare and governmental facilities. His experience also includes short circuit analysis, coordination studies and construction administration for a variety of projects. Victor has participated in projects for Florida International University, Miami-Dade Community College, Miami-Dade and Monroe Counties School Boards and Miami International Airport. 19. RELEVANT PROJECTS (1)TITLE AND LOCATION(City and Stare) (2)YEAR COMPLETED LAKES BY THE BAY PARK PROFESSIONAL SERVICES CONSTRUCTION(if applicable) CUTLER BAY,FLORIDA 2011 2011 a. (3)BRIEF DESCRIPTION(Brief scope,size,cost.etc.)AND SPECIFIC ROLE XD Check if project performed with current firm The project consists of changing the site plans to add batting cages. update—sport lighting system of city park for three baseball fields, two soccer fields, one concessions / restroom building. located in the City of Cutler Bay, Florida/S10 million/Project Role:Electrical Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED CITY OF CORAL SPRINGS WATER TREATMENT OFFICE PROFESSIONAL SERVICES CONSTRUCTION(if applicable) RENOVATION,CORAL SPRINGS,FLORIDA 2013 2013 b. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE m Check if project performed with current firm Mechanical and electrical engineering for the replacement of existing air-conditioning system at the Water Treatment office. Project Role: Electrical Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED MIAMI DADE COLLEGE MEP CONTINUING SERVICES, PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MIAMI,FLORIDA 2011 2011 c. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm Provided mechanical,electrical, plumbing and fire protection engineering for miscellaneous services. Some of the projects included: air handling units replacements at North campus, air cooled chiller addition at Kendall campus, electrical and mechanical upgrades to the Lehman Theater, HVAC upgrades at Bldg. 1000 in Kendall.chiller upgrade at Wolfson campus Project Role:Electrical Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED PORT MIAMI POLICE AND PORT SECURITY DEPARTMENT PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MIAMI,FLORIDA 2010 2010 d. (3)BRIEF DESCRIPTION(Brief scope,size,cost etc.)AND SPECIFIC ROLE El Check if project performed with current firm The project consists of 8,100 square feet renovation in existing Second Floor in Port of Miami Terminal Building"H" Project Role:Electrical Engineer (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED MIAMI DADE COLLEGE CLASSROOM BUILDING " PROFESSIONAL SERVICES CONSTRUCTION(if applicable) MIAMI,FLORIDA 2012 2012 e. (3)BRIEF DESCRIPTION(Brief scope,size,cost.etc.)AND SPECIFIC ROLE 3 Check if project performed with current firm QA/QC for the mechanical,electrical,plumbing and fire protection engineering design for a new five-story building located at the MDC Wolfson Campus in downtown Miami. The facility will include classrooms.wellness center,student life areas, food court,multi-purpose room,offices and film archive facilities. The total size of the building will be 120,000 sq.ft. Project Role: Electrical Engineer 24 2. 1 /2.2 STANDARD FORM 330 F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20.EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency,or 10 projects,if not specified. 1 Complete one Section F for each project.) 22.YEAR COMPLETED 21.TITLE AND LOCATION(City and State) PROFESSIONAL SERVICES CONSTRUCTION(if applicable) Miami-Dade Fire Rescue Department at Port of Miami 2010 2010 Miami,Florida 23.PROJECT OWNER'S INFORMATION a. PROJECT OWNER b.POINT OF CONTACT NAME C.POINT OF CONTACT TELEPHONE NUMBER Port of Miami Victoria Valdez (305)347-3239 Miami,Florida Architect 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(include scope,size,and cost) Renovations of 5,000 sf of office space, which includes renovation of the existing restrooms for handicap access and added showers, new kitchen and laundry facilities, new HVAC system and retrofitted electrical service to accommodate the electrical loads/Miami,Florida PORTA/11AM I- 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. TLC Engineering for Architecture,Inc. Miami,Florida Mechanical,Electrical, Plumbing and Fire Protection Engineering (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE b. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE C. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE d. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE e. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE f. 25 2. 1 /2.2 STANDARD FORM 330 F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20.EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency,or 10 projects if not specified 2 Complete one Section F for each project.) 22.YEAR COMPLETED 21.TITLE AND LOCATION(City and State) PROFESSIONAL SERVICES CONSTRUCTION Of applicable) Miami-Dade College Continuing Services Contract 2011 2011 Miami, Florida 23.PROJECT OWNER'S INFORMATION a. PROJECT OWNER b POINT OF CONTACT NAME c POINT OF CONTACT TELEPHONE NUMBER Miami-Dade College Gloria Garzon 305.237.0561 Facilities 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost) TLC Engineering for Architecture was selected to provide continuing professional engineering services for Miami-Dade College in 2008. In 2010.the contract was extended for 1 more year. Some of the projects performed include the following: • Continuing Services Contract 2008-2011 North Campus Building 3000 AHUs Replacement \ Building 5000 AHUs Replacement a It Black Box Theater AHU Replacement . Building 5000 Electrical Upgrades Building 5000 Rooftop Unit Lehman Theater HVAC Upgrades Wolfson Campus Building 1000 AHU Replacement , 40110116=Chiller Culinary Arts Center LEED Consulting Building 1000 Chiller Upgrades Kendall Campus Air Cooled Chiller Addition It, Building 1000 HVAC Upgrades Building 7000 Boiler Replacement Building 9000 Electric Heaters Addition Cooling Tower Waterproofing North Bide 300 AHU 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (I)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. TLC Engineering for Architecture,Inc. Miami,Florida Mechanical and Electrical Engineering ,1)FIRM NAME (2)FIRM LOCATION(CO and State) (3)ROLE b. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE C. 26 2. 1 /2.2 STANDARD FORM 330 F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20 EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency.or 10 projects,if not specified. 3 Complete one Section F for each project) 22.YEAR COMPLETED 21.TITLE AND LOCATION(City and State) PROFESSIONAL SERVICES CONSTRUCTION((applicable) City of Sunny Isles Beach Recreation Building 2009 2009 Sunny Isles,Florida 23.PROJECT OWNER'S INFORMATION a. PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER City of Sunny Isles Susan Simpson (305)947-0606 Sunny Isles,Florida City of Sunny Isles 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost) yy The Pelican Community Center is part of the Pelican Community Park located at 18115 L North Bay Road right across the Sunny Isles Beach Community School. The two-acre site park opened in August 2008 and includes a little league baseball field,playground area. picnic area.full-size basketball court,volleyball.indoor gymnasium.storage and locker rooms. Concession spaces are also located in the park. The Community Center has a total area of 15.194 square feet among offices and a reception area on the first floor with a recreation area and catering kitchen. The second floor also includes a recreation area with arts&crafts open space and multipurpose classrooms. The Park also features a state-of-the-art fitness center with cardio equipment and a weight training center with a total area of 10.365 square feet. TLC Engineering for Architecture provided mechanical,electrical,plumbing and fire protection engineering services. mix;... .� kW- 111811S _ 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. TLC Engineering for Architecture,Inc. Miami,Florida Mechanical and Electrical Engineering (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE b. 27 2. 1 /2.2 STANDARD FORM 330 F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20.EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency,or 10 projects,if not specified. 4 Complete one Section F for each project.) 22.21.TITLE AND LOCATION and State) YEAR (City PROFESSIONAL SERVICES CONSTRUCTION(1applicable) FDOH Miami-Dade Central Facility 2010 2010 Miami,Florida 23.PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMER Miami-Dade County Health Department Rolando Conesa,AlA 305.444.0413 Miami,Florida Project Architect-MGE 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT()Wade scope,size,and cost) The projects consists of a 4 story building including a tuberculosis clinic with exam rooms,nursing station,sputum room,isolation room,x-ray and lab on the first level. UV lights were installed to control bacteria and the exhaust system includes HEPA filters to prevent contamination. The isolation room was designed with a pressure control system. e The second and third levels include a regular clinic with offices,exam rooms. waiting rooms and conference room. Administrative offices are located on level • four as well as additional meeting areas. This facility is air conditioned by a chilled water system consisting of one air cooled chiller with variable air handler units serving the four floors of the building. The Photo cred;t.MGE Arc hitect', individual spaces will us VAV boxes to maintain space temperature.The perimeter VAV will have electric heater. Emergency power will be provided by a generator. 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. TLC Engineering for Architecture,Inc. Miami,Florida Mechanical,Electrical, Plumbing and Fire Protection Engineering (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE b. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE C. (I)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE d. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE e. 28 2. 1 /2.2 STANDARD FORM 330 F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S 20.EXAMPLE PROJECT KEY QUALIFICATIONS FOR THIS CONTRACT NUMBER (Present as many projects as requested by the agency,or 10 projects,if not specified_ 5 Complete one Section F for each project.) 22.YEAR COMPLETED 21.TITLE AND LOCATION(City and State) PROFESSIONAL SERVICES CONSTRUCTION Of applicable) Miami-Dade County Public Schools ADA Upgrades 2012 2012 Miami,Florida 23.PROJECT OWNER'S INFORMATION 3. PROJECT OWNER b.POINT OF CONTACT NAME C.POINT OF CONTACT TELEPHONE NUMBER Miami-Dade County Public Schools Nils Bellido Deluna 305.995.2873 Jorge Bonsenor 305.995.4043 24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost) TLC Engineering for Architecture provided Mechanical,Electrical,Plumbing and Fire Protection Engineering for ADA Upgrades in several public schools throughout Miami-Dade County. • Centennial Middle School ADA Upgrades—Upgrade of several restrooms for ADA compliance within multiple areas including classroom buildings,cafeteria and public restrooms. Our work included electrical engineering for a handicap lift for performance areas. • William H.Turner Technical School ADA Upgrades—Re-arrangement for ADA compliance of nine group toilets,five single toilets and five rooms with sinks. The project is located at 10151 NW 19 Ave in Miami-Dade County.Florida. • Coral Reef Elementary School ADA Upgrades-Consists of the upgrade of several restrooms for ADA compliance within multiple areas including classroom buildings,cafeteria and public restrooms. The HVAC design included the provision of mechanical ventilation to the toilet rooms. 25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. TLC Engineering for Architecture,Inc. Miami,Florida Mechanical and Electrical Engineering (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE b. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE C. 29 2. 1 /2.2 STANDARD FORM 330 G. KEY PERSONNEL PARTICIPATION IN EXAMPLE PROJECTS 26.NAMES OF KEY 27.ROLE IN THIS 28.EXAMPLE PROJECTS LISTED IN SECTION F PERSONNEL CONTRACT (Fill in"Example Projects Key"section below before completing Section E, (From Section E, table. Place"X"under project key number for (From S Bloc do Block Section participation in same or similar role.)1 2 3 4 5 6 7 8 9 10 H.Erick Gonzalez Quality Control X X Jose Lara Project Manager X Jorge Reyes Senior Mechanical Engineer X X X X X Ralph Baeza Senior Electrical Engineer X X X X X Vincent McNish Mechanical/Plumbing/FP X X X X X Engineer Victor Carrasco Electrical Engineer X X X X 29.EXAMPLE PROJECTS KEY NO TITLE OF EXAMPLE PROJECT(FROM SECTION F) NO TITLE OF EXAMPLE PROJECT(FROM SECTION F) 1. Fire Rescue Department at Port Miami 6. 2. Miami Dade College Continuing Services 7. 3_ City of Sunny Isles Recreational Center 8. 4 Miami Dade Health Department Central Facility 9. 5. Miami-Dade County Public Schools ADA Renovations 10_ 30 2. 1 /2.2 STANDARD FORM 330 H.ADDITIONAL INFORMATION TLC Engineering for Architecture,Inc.provides clients with exceptional high-performance engineering design,consulting and energy services. Founded in 1955 and consistently ranked as one of the largest MEP and structural engineering firms in the country,TLC is an industry leader delivering high-performance building design and consulting services on a wide array of building types,including health care,commercial,educational,institutional,hospitality,retail,entertainment and more. TLC's extensive experience and expertise in these building types is applied to engineer high-performance,complex projects,on schedule and within budget. Headquartered in Orlando,TLC has offices in Chattanooga,Cocoa,Dallas,Deerfield Beach,Ft.Myers,Jacksonville,Miami, Nashville and Tampa.The team of 300+professionals includes 80 PEs,23 Els,90 LEED Accredited Professionals and 34 ACG Certified Commissioning Authorities,along with energy management professionals,building energy modeling professionals, healthcare facility design professionals,and certified specialists in indoor air quality,plumbing design,security,technology and control systems. MEP/FP—In addition to designing complex,high-performance mechanical,electrical,plumbing and fire protection systems for a wide variety of new and renovated building types,TLC's MEP/FP design experience and expertise includes central plants,utility distribution,indoor air quality, code compliance review, comprehensive master plans and feasibility studies,along with specialized systems such as pre-conditioned air,thermal energy storage,low temperature air distribution,computer power distribution,heat pipe and desiccant systems for humidity control,chilled beams,variable refrigerant flow and the latest technology in building controls. Structural—TLC specializes in structural solutions that are as creative as they are functional,with particular expertise in structural analysis and design,3-D computer modeling,building and threshold inspections,existing building evaluations and investigations. TLC has extensive experience in high-rise and long-span buildings,historical renovations,rail projects and forensic analysis. Communications&Technology—Using the latest software and tools,TLC's RCDD-credentialed staff produces cutting-edge designs that support unique project requirements. Rapidly evolving technology demands that designs are crafted for flexibility, growth and change. Specialized applications include integrated security,audio/visual presentation,voice/video/data distribution, public address/sound,acoustical analysis,intercom,closed circuit television,broadband distribution and video telepresence. BIM—TLC was an early adopter of BIM for MEP and structural engineering,thus has more than a decade of experience,resulting in streamlined designs that are integrated with architectural partners,support construction activities and achieve clients'goals. TLC standard design and production tools include Revit MEP and Revit Structural and VE Pro for energy modeling and design analysis. TLC has interoperability experience in coordinating models via Navisworks,leveraging third-party software to enhance efficiency and using integrated project delivery(IPD)to gain constructability and real-time cost data. Energy — In addition to designing high-performance new and renovated buildings, TLC provides an array of energy services focused on the design and operation of sustainable, energy-efficient existing buildings, including: energy auditing, new building commissioning (Cx), existing building commissioning (EbCx), net operating income improvements (NOI1), energy modeling and sustainability consulting. TLC's staff of specialty LEED Accredited Professionals, Certified Commissioning Authorities, Energy Management Professionals and Building Energy Modeling Professionals has delivered 261 LEED-certified projects, as well as projects targeting compliance with the Florida Green Building Coalition,Green Globes and the Living Building Challenge. TLC was among the first MEP firms to commit to the AIA 2030 Challenge and continues to progress towards the aggressive goals embodied by this commitment. I.AUTHORIZED REPRESENTATIVE The foregoing is a statement of facts. 31.SIGNATU 1 32_DATE ler „,4 December 2,2014 dip„ 33.NAME AND TITLE H Erick Gonzalez, PE, LEED AP,CxA-Director of South Florida Operations 31 2. 1 /2.2 STANDARD FORM 330 ARCHITECT-ENGINEER QUALIFICATIONS 11.SOLICITATION NUMBER(U any) I RFQ 2014-346-YG PART II-GENERAL QUALIFICATIONS (If a firm has branch offices,complete for each specific branch office seeking work.) 23.FIRM(OR BRANCH OFFICE)NAME 3.YEAR ESTABLISHED 4.DUNS NUMBER TLC Engineering for Architecture -South Florida Operations (Div.62) 1955 05-488-8037 2b.STREET 5757 Blue Lagoon Drive#400, 5.OWNERSHIP 2c.CITY 2d.STATE 2e,ZIP CODE a.TYPE Miami 'also 800 Fairway#250,Deerfield Beach.FL FL 33126 Corporation 6a.POINT OF CONTACT NAME AND TITLE b.SMALL BUSINESS STATUS Erick Gonzalez,PE,LEED AP BD+C,CxA,Principal/Division Director N/A 6b.TELEPHONE NUMBER Sc.E-MAIL ADDRESS T.NAME OF FIRM(!f block 2a is a branch office). (954)418-9096 Erick.Gonzalez @TLC-Eng.com TLC Engineerin for Architecture 3a.FORMER FIRM NAME(S)(If any) ab.YR.ESTABLISHED 8c.DUNS NUMBER Known as TLC Engineering for Architecture.Inc.since 2005. Previously known as Tilden Lobnitz Cooper.Inc. 1955 05-488-8037 9.EMPLOYEES BY DISCIPUNE 10.PROFILE OF FIRM'S EXPERIENCE AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS a.Function C.No.of Em3toyees a. c.Revenue Index Code b.Discip5ne (1)FIRM (2)BRANCH b.Experience (s Nu be below) 02 Administrative 41 3 A06 Airports;Terminals&Hangars 3 08 CADD Technicians/Intems 30 6 E02 Educational Facilities 4 13 Communications 18 H11 Housing 3 Engineer/Specialist/Designer 14 Computer Operations/Network Manager 3 001 Office Buildings;Industrial Parks 4 15 Construction Inspector/CxA Technician 3 21 Electrical Engineer/El/Designer 61 10 25 Fire Protection/Plumbing Engineer/Designer 22 2 42 Mechanical Engineer/El/Designer 75 10 48 Project Manager—Electrical 7 48 Project Manager—Mechanical 7 57 Structural Engineer/El/Designer 17 PEs(included above) 78 8 RCDDs(included above) 8 LEED APs(included above) 89 12 CxAs(included above) 32 6 Total 284 31 11.ANNUAL AVERAGE PROFESSIONAL PROFESSIONAL SERVICES REVENUE INDEX NUMBER SERVICES REVENUES OF FIRM FOR LAST 3 YEARS 1. Less than$100,000 6. $2 million to less than$5 million (Insert revenue index number shown at right) 2.$100,000 to less than$250,000 7.$5 million to less than$10 million a.Federal Work 6 3.$250,000 to less than$500.000 8.$10 million to less than$25 million b.Non-Federal Work 9 4.$500,000 to less than$1 million 9.$25 million to less than$50 million 5.$1 million to less than$2 million 10.$50 million or greater c.Total Work 9 12. AUTHORIZED REPRESENTATIVE The for-•oi •is a statement of facts. b.DATE December 2, Sr' 2014 'AM AND TITLE Erick Gonzalez,PE,LEED AP BD+C,CxA,Principal/Division Director 32 2.3 FINANCIAL CAPACITY TLC Engineering for Architecture Inc. DUNS Number: 05-488-8037 Supplier Qualification Report paid and requested on November 25, 2014. Confirmation Receipt by Yusbel Gonzalez on Wednesday November 26, 2014 at 3:14 pm. From: Gonzalez,Yusbel[YusbelGonzalez@rmamlbeachfl.gov] Sent Wed 11/26/2014 3:14 PM To: Bermudez,Vanessa Cc Granado,Rafael Subject RE:RFQ 2014-346-YG Received,thank you. - - 1■••■o • fit " BF 1 12\CH F , Yusbel Gonzalez,CPPB Senior Procurement Specialist Procurement Department 1700 Convention Center Drive,Miami Beach,FL 33139 Tel:(305)673-7000,ext.6230,fax:786-394-4073 email:YusbelGonzolez(Wmiamibeathff.aov We are committed to providing excellent public service and safety to all who live,work and play in our vibrant,tropical,historic community. From:Bermudez,Vanessa[mailto:vanessa.bermudezatic-eng.com1 Sent Wednesday,November 26,2014 10:16 AM To:Gonzalez,Yusbel Subject RFQ 2014-346-YG Good afternoon Yusbel, Our D&B Supplier Qualification Report was requested yesterday. Please confirm if it has been received by the City. Thank you. Vanessa Bermudez,CPSM,LEED AP Associate/Business Development Representative South Florida Operations TLC Engineering for Architecture 5757 Blue Lagoon Drive,Suite 400 Miami,FL 33126-2078 800 Fairway Drive,Suite 250 Deerfield Beach,FL 33441 direct:305-266-6553 x207 cell:305-401-7640 website:www.tic-engineers.com — 33 TAB 3 W 1 L( w ENGINEERING FOR ARCHITECTURE 3.0 APPROACH AND METHODOLOGY Our Plan Today's taxpayers demand that their public buildings be energy efficient. To that end, TLC incorporates low-energy/water-saving features and hurricane-force wind resistant materials into its building designs. Our portfolio includes renovations and new construction of: • City halls/administration buildings Se* • Community center/entertainment • Courthouses • Emergency operations/ 911 call centers • Fire, police and sheriff's stations • Public health complexes ' Pr These buildings require flexibility, redundancy and survivability, which TLC addresses via: • Security systems and lighting controls that create an inviting atmosphere but automatically lock doors and dim lights after hours. • Fully-integrated security systems. • State-of-the-art audio/visual systems. • Sustainable strategies. • Building setback and blast mitigation. • Strategic circulation that separates public access from secure areas. • Emergency power systems to support the entire facility 24/7 Project Coordination and Quality Control Each project is assigned a Project Manager, who is responsible for the overall execution of the work and maintaining proper communications with the client, with other consultants and with the TLC staff. Consultant and discipline coordination is continuous during project design at the project management level dealing which schedules, performance criteria and costs. Coordination also is accomplished between engineering disciplines for resolution of specific interface areas. Coordination meetings are scheduled weekly, or as necessary, to ensure all project requirements are being addressed throughout the design process. Periodic peer reviews and final document quality checks by Senior Engineers are used to review technical design and coordination. As an additional layer for quality control and communication, the Division Director is frequently updated about ongoing projects and attends coordination and kick-off meetings as necessary. The Division Director oversees the management and production process of each project, maintains communication with the client and assures that TLC will exceed your expectations Some of our recent clients include: • City of Boca Raton • City of Rivera Beach • City of Miramar • City of Pompano Beach • City of Sunrise 34 _ cer?z:x�� m �a�va'-, a m-.# zwt - 3.0 APPROACH AND METHODOLOGY Staffing and Workload TLC is organized in a way which provides staff continuity in each project while maintaining flexibility in assignments, capability to meet deadlines and upholding high technical standards. TLC's organization designates a Senior Engineer, in each of the electrical and mechanical disciplines, to be responsible for the technical content of each project, assign the appropriate staff, provide design guidance and assure that project requirements are met. In addition, each project is assigned a Project Manager, who • is responsible for the overall execution of the work and maintaining proper communications with the client, with ` other consultants and with the TLC staff. The Senior Engineers, in each discipline, serve as a bridge between projects to make sure that the organizational intelligence and expertise is not lost from one project to the next. The Senior Engineers, together with the assigned Project Managers and their teams, under this organizational structure, provide extremely responsive and effective service to meet the multiple demands. TLC South Florida's current workload consists of the following: - 40% in construction administration activities - 20% in design development - 10% in programming and schematic design - 30% available for this project. Cost Control Costs are most significantly impacted by early design decisions. TLC's team objective is to complete your project within the established budget and deliver the facility design on time, while meeting your quality and functional performance standards. Throughout the design process, system components will be measured against budget allocations for HVAC, electrical and plumbing systems. The project team will review and provide opinions on the estimates and reconcile this information with the cost plan budgets so that the subsequent design decisions can be made with appropriately updated budget information. We will address issues of initial and operational costs and make recommendations so that the client will achieve the appropriate cost balance. As a result, TLC has an excellent performance record for meeting budgets. Scheduling At the beginning of each project, a schedule is developed and a team of senior managers and design engineers is assigned to the project. As a continuous process, the team manager schedules the appropriate manpower resources so that TLC meets the agreed upon milestone submittals. A computerized schedule tracking system identifies schedule deadlines for each project which is reviewed weekly by the division managers so that appropriate staff is allocated to meet individual project commitments. CADD and other computerized systems are used to assist the team on project management, design documentation and tracking of field information during construction. Strong team leadership, using a sophisticated network of computerized tools and frequent coordination meetings are the composited elements that form our schedule management approach. 35 3.0 APPROACH AND METHODOLOGY Services provided All the services that will be provided by the Proposer, TLC Engineering for Architecture, are provided by in-house personnel. Our services include the following: Mechanical Engineering Operational simplicity, efficiencies, initial cost and environmental impact are key considerations in HVAC system design and selection. Detailed energy models are used to analyze options and evaluate various heating and cooling solutions to achieve the most appropriate solution. Using Revit and BIM technology, TLC designs systems that realize the architectural vision, while producing design documents that are well coordinated. • HVAC • Building Automation Systems .. . • Central Plants • District Cooling • Geothermal 1$4tc;: • Humidity Management • Indoor Air Quality • Pre-Conditioned Air • Thermal Energy Storage Sample Projects • Patch Reef Park Community Center— Reconfiguration of VAV system controls to interface with City of Boca Raton EMS. • City of Palm Beach Gardens Energy Audit- Review plant equipment and operation, control system set-points and sequences of operations for approximately 266,000 sf of building inventory. • Sugar Sand Park Community Center HVAC - test and balance report review and recommendations for any remedial work to reconcile any temperature or humidity anomalies/$50,000/2012/M. • City of Lauderhill Police Station — Investigate facilities air conditioning system and make recommendations to improve comfort conditions and reliability/25,000 sf/2009/M/E • City of Miami Beach MEP Continuing Services - 777 Building HVAC Replacement - Replacement of the existing HVAC system within the 777 building. The new design was water cooled chilled water system with variable air volume air handlers with electronic DDC controls/2008/M/E • City of Orlando Energy Upgrades- ASHRAE Level II energy audits for 27 city-owned facilities including recommendations for energy conservation measures and life-cycle cost analyses. • City of Tallahassee Trousdell Gymnastics Center- Energy audits to determine cost-saving options and scope of services for HVAC contract services. /2012/M/E • Miami Dade College Lehman Theater HVAC - Engineering analysis of the HVAC system serving auditorium, stage and scenery shop areas, perform heat load analysis and develop recommendations for system alterations, enhancements and possibly replacement. Develop construction documents for upgrading the HVAC system serving the Lehman Theater Auditorium, Stage and, adjacent to the stage, Scenery Storage and Shop areas in accordance with TLC's recommendations/2010 36 3.0 APPROACH AND METHODOLOGY Electrical Engineering TLC specializes in designing electrical systems that provide dependable, efficient, high-quality power for high- performance buildings. Proper lighting design, daylight modeling, device selection and lighting controls combine to increase user efficiency, provide building safety and regulate power requirements and utility costs. • Daylight Harvesting / Controls �- -.goo • Emergency/ Standby Power • Fault Current Analysis • Lighting Design - - _ • Power Distribution. • Power Generation iwr N goo- • Surge/ Lightning Protection • Utility Interface/Deregulation � I Sample Projects • Broward County Children's Service Council - Revise electrical distribution to accommodate a future generator for the IT room and HVAC. $10,000/300 sf/2009/E • City of Fort Lauderdale Fire Station #49 - New three-story fire station consisting of three vehicle bays, community center, living quarters, and third level penthouse to accommodate electrical utility and generator/12,000 sf/$8 million/2009/E • City of Miramar Parkway Streetscapes- Lighting design of the new streetscape for the corridor from S.W. 62nd Ave to S.W. 64th Ave • City of Pompano Beach Site Upgrades - Site lighting, parking and landscaping includes the motorcycle and bike storage buildings./100,000 sf/2012/E • Glynn County, Brunswick, Georgia- Electrical upgrades to rewire all of the Bythe Island Campsites with 50-amp pedestals and all associated service upgrades. Rewire the county owned office building/$100,000/2005/E • Miami Dade College North Campus 5000 - Electrical engineering services to review and evaluate the adequacy of the existing electrical service to Building 5000; balance the loads considering building renovations including, but not limited to replacement of air handling units, Lehman Theatre renovations project and new multi-purpose room (Black Box Theatre). Design the upgrades of the electrical service entrance. Develop construction documents to upgrade the existing electrical service entrance/2010 • Kendall Soccer Park - The project is to consist of providing electrical engineering for the lighting of one new soccer field and one 234 space parking lot. $1.4 million /2006 • Trinity Cathedral - Electrical engineer to provide construction documents with the required work to address the electrical systems deficiencies found in the Forty (40) Year Building Recertification Report. • Downtown Miami, Parking Garage, Electrical Upgrades - Replace electrical switchgear, distributing panels and other panel boards throughout the parking garage building. Upgrade electrical service to increase capacity to handle future additional retail tenants for Ingraham Parking Garage 37 3.0 APPROACH AND METHODOLOGY Plumbing/Fire Protection TLC is proficient in the design of potable, gray, storm and wastewater systems. Our piping and plumbing designs promote water conservation, while assuring systems include safe waste transfer and venting. At TLC, protecting buildings, their occupants and valuables from fire damage is a priority. Our fire protection systems are designed to exact specifications that provide coverage, while minimizing property damage if called into use. TLC's fire protection systems, including chemical (FM-200), deluge, foam and wet/dry pipe technologies, are designed to meet the unique project and client needs. • Sanitary Waste and Vent , • Acid Waste and Vent ,= • Storm Waste ope • Domestic Water ' • Compressed Air ram. • " _ • • Natural and Medical Gases '"� • Rainwater capture -a Sample Projects • City of Miami Police Headquarters Building — Phase I Renovation of old restrooms to comply with ADA/new plumbing fixtures, new exhaust system, modification of AC system, new lighting fixtures/ • Port of Miami Fire Rescue Department— Renovations of 5,000 sf of office space, which includes renovation of the existing restrooms for handicap access and added showers, new kitchen and laundry facilities, new HVAC system and retrofitted electrical service to accommodate the electrical loads/ • Miami-Dade Fire Rescue Department— Engineering services for four burn buildings. Scope includes providing various propane piping design, interconnections, water systems design and electrical circuiting design/ • Liberty University, Jerry Falwell Library, Lynchburg, Virginia— Plumbing engineering design for a design/build delivery of four-story, 170,000 sf library to serve as the academic"heart" of campus; incorporates innovative technology and resources. $50 million/170,000 • State of Florida Department of Management Services Rhode Building - Plumbing Engineering design to install a water line and valve at North and South parking garages of the Rohde Regional Service Center • Florida National College— Plumbing engineering design for the installation of 3 basic headwalls with oxygen, oxygen tanks and piping in classroom on the 3rd floor • Barbara Goleman High School - Plumbing Engineering for multiple renovations. Plumbing design renovations include water closets, sinks, urinals, lavatories and electric water coolers • PGA National Resort Renovations— Plumbing engineering design to accommodate architectural renovations at BAR 91 and Palm Terrace Restaurant. The project also includes electrical and plumbing engineering design for renovations in 22 guestrooms and associated bathrooms. 38 3.0 APPROACH AND METHODOLOGY Additional Resources TLC Engineering for Architecture also provides Communications and Technology engineering design and LEED/Energy related services. These services are provided by in-house personnel and are ready to support the City for any specific needs: Communications &Technology TLC's Communications &Technology Division raises the bar for incorporating technology into our building designs to enhance functionality and protect building users. Our team of technology specialists includes electrical engineers and design specialists with credentials in Crime Prevention Through Environmental Design (CPTED), Physical Security Professional (PSP), Registered Communications Distribution Designers (RCDD), Certified Technology Specialist (CTS) and CTS-D audio-visual designers. Specialized expertise includes: Security • Access Control, Intrusion Detection • Biometrics • Card Readers / Smart Cards • 1P-Based CCTV System, Controls and Digital _•_ • • Recording 1 ; • Metal Detectors and X-Ray Equipment , -- • Perimeter Protection • Remote Monitoring • Security Consoles • Code Blue (Emergency Call Stations) VoiceNideo/Data Distribution $ " • Fiber Optics Distribution, Conventional And Air- Blown • Control Centers • Microwave Transmission • Satellite Uplink / Downlinks: • Wireless and Conventional LAN • Distributed Antenna Systems (DAS) AudioNideo Presentation • Front and Rear-Screen Projection • Interactive Kiosks • Community/ Master Antenna Television • Multimedia Carts • • LCD/LED Displays • Video Teleconferencing /Telepresence likg • Touch Screen Control - - __ - • Audio Enhancement /Acoustical -111 -- Design / Modeling • Public Address / Background Music 39 3.0 APPROACH AND METHODOLOGY Specialized Systems • Assisted Listening • Intercom • Point-of-Sale • Professional Sound I Video for Arenas, Auditoriums • Mass Notification System Mission Critical • Datacenter Design • 911 Centers / Emergency Operations Centers • Transportation Operations Centers • Healthcare Operations Centers Sample Projects • Orange County Convention Center Phase II Renovation (West Concourse) - Upgrade existing telecommunications distribution system, security system, and sound system in West Concourse Exhibit Halls E &F to provide state-of-the art systems. Telecommunications connectivity upgrades include copper and fiber optic connectivity at floor box locations, meeting rooms, and back-of-house spaces. Security upgrades include increased CCTV surveillance throughout the public, back-of- house, and exhibit areas. Access control provided for the majority of doors throughout the space to eliminate operational issues. The sound system is provided in the exhibit spaces and common areas to be used for paging/background music, etc. • Renaissance at Carver Square, Orlando, Florida- Audio-visual presentation, voice-data distribution and security system design for 11-story mixed use development in downtown Orlando's historic Parramore Heritage Community including residential and office condominiums, restaurants, retail space, parking and 320-seat black box theater. 293,000 sf/ • Bill &Vonette Bright Global Training Center, Orlando, Florida- Two-story training center with an auditorium for conferences and worship and includes office space, nursery room, classrooms, dining hall, bookstore, music practice room, prayer room and multipurpose room. A state-of-the-art digital production facility is designed with a digital snake system that resides at the front of house yet also ties into the digital production studio. The studio can stream live or pre-recorded material and contains a web-based content server with a full roduction studio for editing. The latest software was P 9 specified as a powerful editing tool for both audio and video production and the lighting is controlled with the latest digital control console. The facility is entirely cutting edge with the full capability to expand and grow as the owners needs and the technologies advance. Associated Builders and Constructors Central Florida Chapter—2011 Eagle Award • Tampa International Airport CCTV Expansion/Enhancements -Technology design for enhancement of the CCTV system by adding raceways required to support the cabling and adding any additional power requirements for the additional cameras and new head end equipment. 40 3.0 APPROACH AND METHODOLOGY LEED & Energy Services TLC's focus on sustainable building operation has resulted in experience in many facets of sustainability, including: • Energy Modeling • Energy and Water Audits (ASHRAE Level I, II and III) • Energy Management Solutions • Implementation / Change Management i • Measurement & Verification • Net Operating Income Improvements ,:;- { • Commissioning (New, Retro- and Re-) .� ?� I. t� • Energy Star Benchmarks -/;fig • LEED Administration / Consulting • Energy Management/ Strategy ,7. .,. • Energy Program Planning and Evaluations • Sustainability Performance Planning • Sustainable Building Rating System Consultinga Apt- In May 2009 TLC formalized our commitment to sustainable ;. design by accepting the AIA 2030 Commitment, one of the first MEP firms nationwide to do so. We are living our commitment daily, resulting in ongoing changes and improvements to our work ru processes, business practices and education and training. � • At TLC,energy modeling is a powerful tool used for integrating *; • f ,E.. building design to achieve maximum effectiveness, comparing performance and life cycle costs of building systems and their influence on the design, along with demonstrating compliance with the project specific applicable energy code. TLC experienced staff includes certified Building Energy Modeling Professionals (BEMP). Both an art and a science, energy modeling has become increasingly sophisticated to address the integration of renewable energy systems, energy efficient system technologies and the inter-relationship among building systems. Existing buildings are enhanced through energy audits. TLC has audited more than ten million square feet of buildings in the past three years, assisting owners in determining financially feasible system upgrades and replacements, while achieving no-cost savings typically during the audit. At TLC, energy audits are typically led by experienced CxAs, who have years of hands-on building operation, allowing them to efficiently identify savings potentials. Building commissioning, be it for a new, or existing building, is the most appropriate way to achieve optimal building operation. TLC's more than 30 Commissioning Agents(CxAs) have experience in a wide array of building types and all of the necessary tools to efficiently assess building operations. 41 3.0 APPROACH AND METHODOLOGY Sample Projects • 701 Brickell-EB Renovation, Miami, Florida Energy retro-fit and pursuit of LEED EBOM certification for a 25-year old, 740,000 sf building. The project won the BOMA Southeast U.S. Regional 2011 TOBY Earth Award, the BOMA South Florida 2011 TOBY Earth Award, USGBC South Florida Chapter's LEED EBOM Project of the Year, and was Certified LEED EBOM in April 2010. $1.75 million/MEP/FP evaluation/LEED Administration & Documentation/Retro-Cx • Boca Corporate Center, Boca Raton, Florida Seven-story commercial office building. Certified LEED CS 2.0 Silver. $17.5 million/115,000 sf/2009/Cx/Energy modeling • Coral Reef Park Concessions Building, Palmetto Bay, Florida Naturally and mechanically ventilated food and beverage concessions spaces, covered open-air dining patio, public rest rooms and ancillary park storage spaces. Certified LEED NC 2.2 Silver. 4,300 sf/2010/Fundamental Cx • Dania Beach Library, Dania Beach, Florida Design-build library with electronic and traditional library stacks along with staff and office space. Certified LEED NC 2.2 Gold. $3 million/ 10,000 sf/2010/Enhanced Cx • Hampton Inn and Suites, Miami, Florida 13-story hotel including parking. Services include consulting on rebate programs including 179D and tax segregation. Certified LEED NC 2.2 Silver. $18 million/250,000 sf/2009/Energy modeling/Cx • Lauderhill Municipal Complex, Lauderhill, Florida Municipal complex and city hall. Certified LEED NC 2.2 Silver. $12 million/41,500 sf/ 2009/Enhanced Cx • Melreese Golf Training Facility, Miami, Florida Fundamental commissioning for single-story building with offices, lobby, classroom and individual training room. Certified LEED NC 2.2 Gold. 5,000 sf/2010/Fundamental Cx • Palm Beach State College Public Safety Training Center, Lake Worth, Florida Three-story, classroom/lab building with authentic public safety environments including a courtroom, jail, booking area and a 911 center for reality-based learning. Certified LEED NC 2.2 Gold. $15 million/ 107,638 sf/2012/LEED/Fundamental and Enhanced Cx • Promenade at Coconut Creek, Coconut Creek, Florida Fundamental and Enhanced Commissioning of a 250,000 sf retail building and 50,000 sf office building, systems to commission include HVAC and lighting control. Certified LEED CS 2.0 Silver. $40 million / 300,000 sf/ 2008 / Enhanced Cx • Vizcaya Park Community Center, Miramar, Florida One-story green community center building with space for recreation, computer education/activity, gaming, park concessions, office and support functions. Only 7,000 sf of the building is to be air conditioned. Certified LEED NC 2.2 Gold. $9.1 million/11,659 sf/2009/Fundamental and enhanced Cx 42 3.0 APPROACH AND METHODOLOGY Partnership with DBE Firms TLC Engineering for Architect intends to utilize Disadvantage Business Enterprise (DBE) Firms including certified firms by the Small Business Administration (SBA), State of Florida, or Miami-Dade County in the event that the task assigned by the City of Miami Beach requires services that cannot be performed in-house. Some examples include the following: Ft Lauderdale/Hollywood International Terminal 1 We are currently partnered up with another MEP firm to comply with the minority goals of Broward County. Port Miami Terminal B &C Renovations As prime consultants, we were required to hire architectural firms that will meet the CBE goals of Miami-Dade County. Miami Beach Parking Lots We are currently partnered up with a small landscape architectural firm to provide irrigation services to the City of Miami Beach. Additional details for these projects are available upon request. 43 LIVING ASHR IE Z W `tC+ 2 BUILDING 1K I E'ERSv STAR Q 4' +; CHALLENGE C r PARTNER rfrstt ex& 4od ENGINEERING FOR ARCHITECTURE Mechanical • Electrical • Plumbing Fire Protection • Structural • Communications&Technology • Sustainability • Commissioning • Energy Engineering Leal i_ u o n > co • ^- s_ V V cc) h . U) Iiii.... ,..„....,.. •._= o V c,„„ ,' u `Q c .: bA o 711111Ci Cf) • ow u P- 1- • 1�■�■ d I.. ;Mil (1) . - �. i•l ,", '" n 0 " Z 1.0 It?%P's 7C ! ,.,,,k' •a +.0 .. . i.,.,Q ,. 4 ‘!116 4.1 41(d:11 1 - rr• a "s V • -0 k, • .,.W +.0 . -.'? 1 ..4,6 - ,,, ' . % lOok 6 - II V?C `'s e , '' .1 . .rri 4.Jyr,C11 ...- ,0' ,... ............ A . lill',-,.. .;4,',16V.r ,„.,.. .01 ." ' ;•■•' ... 14%;a . r .‘ ; jig 1 i A 4 r-- iii. .- c) ,t ' :-; 0 4 4 4310 pi„.., y ..,� 0 • .. to -,-.,. ,..,. °fir`, -c ..... _. ,,, 1 ,- . CO) -..,.., c„ cr/ ilk ., ' -,.. ---- - - • cit . ta 4...) Ix,ri 0 •MIP to Cd Ct 0 PC1 0-4 i.-4 � ° o 411111j 46+ s bDes o 0 Cilli) .0 r.r. �N 1-4 o = ia N ONO V N V N N •. o � Z Z �� o 04 CLI 44 44 ,, State of or a Department of State I certify from the records of this office that TLC ENGINEERING FOR ARCHITECTURE, INC. is a corporation organized under the laws of the State of Florida, filed on December 31, 1968. The document number of this corporation is 339497. I further certify that said corporation has paid all fees due this office through December 31, 2016, that its most recent annual report/uniform business report was filed on January 6, 2016, and that its status is active. I further certify that said corporation has not filed Articles of Dissolution. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the Sixth day of January,2016 0 -c ic,;J,' `: i&A‘ 041 N)A . Secretary of State Tracking Number:CU4403882837 To authenticate this certificate,visit the following site,enter this number,and then follow the instructions displayed. https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication