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Agreement with E-Sciences, Incorporated. ACAS- . q0(0 AGREEMENT BETWEEN CITY OF MIAMI BEACH AND E-SCIENCES, INCORPORATED. FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2014-346-YG DISCIPLINE: ENVIRONMENTAL ENGINEERING RESOLUTION NO. 2015-29068 1 TABLE OF CONTENTS DESCRIPTION PAGE ARTICLE 1. DEFINITIONS 4 ARTICLE 2. BASIC SERVICES 9 ARTICLE 3. THE CITY'S RESPONSIBILITIES 14 ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 16 ARTICLE 5. ADDITIONAL SERVICES 18 ARTICLE 6. REIMBURSABLE EXPENSES 19 ARTICLE 7. COMPENSATION FOR SERVICES 20 ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 21 ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 21 ARTICLE 10. TERMINATION OF AGREEMENT 22 ARTICLE 11. INSURANCE 23 ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 24 ARTICLE 13. ERRORS AND OMISSIONS 24 ARTICLE 14. LIMITATION OF LIABILITY 25 ARTICLE 15. NOTICE 25 ARTICLE 16. MISCELLANEOUS PROVISIONS 26 2 SCHEDULES: SCHEDULE A 29 SCHEDULE B 30 SCHEDULE C 32 ATTACHMENTS: ATTACHMENT A 33 ATTACHMENT B 34 ATTACHMENT C 35 3 c AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND E-SCIENCES, INCORPORATED. FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" This Agreement made and entered into this 2 day of February , 2016 , (Effective Date), by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139, (hereinafter referred to as City), and E-Sciences, Incorporated., a Florida corporation having its principal office at 224 SE 9th Street, Fort Lauderdale, FL 33316 (hereinafter referred to as Consultant). WITNESSETH: WHEREAS, on September 17, 2014, the Mayor and City Commission approved the issuance of Request for Qualifications No. 2014-346-YG for Professional Architectural and Engineering Services in Specialized Categories On An "As-Needed-Basis" (the RFQ); and WHEREAS, the RFQ was intended to provide access to architectural and engineering firms in accordance with the Florida Consultant's Competitive Negotiation Act; and WHEREAS, on July 8th, 2015, the City Commission approved Resolution No. 2015- 29068, respectively, authorizing the City to enter into negotiations with E-Sciences, Incorporated. and, if successful, execute an agreement with the Consultant pursuant to the RFQ; and WHEREAS, City and the Consultant have negotiated the following agreement pursuant to the RFQ; and NOW THEREFORE, City and Consultant, in consideration of the mutual covenants and agreement herein contained, agree as follows: ARTICLE 1. DEFINITIONS 1.1 Definitions. The definitions included in this Section are not exhaustive of all definitions used in this Agreement. Additional terms may be defined in other Contract Documents. The following terms shall have the meanings specified herein unless otherwise stated herein: ADDITIONAL SERVICES: "Additional Services" shall mean those services, in addition to the Basic Services in this Agreement, as described in Article 5 and the Consultant Service Order, 4 which the Consultant shall perform, at the City's option, and which must be duly authorized, in writing, by the City Manager or his authorized designee, prior to commencement of same. APPLICABLE LAWS: "Applicable Laws" means all laws, statutes, codes (including, but not limited to, building codes), ordinances, rules, regulations, lawful orders and decrees of governmental authorities having jurisdiction over the Project, the Project Site or the Parties. BASE BID: "Base Bid" shall mean the elements contained in the Construction Documents recommended by the Consultant (and approved by the City) as being within the Construction Cost Budget. "Base Bid" shall not include additive alternates or deductive alternates. BASIC SERVICES: "Basic Services" shall include those services which Consultant shall perform in accordance with the terms of the Agreement, as described in Article 2 and the Consultant Service Order. Any Services not specifically enumerated as Additional Services (as defined herein) shall also be considered Basic Services. CITY (OR OWNER): The "City" shall mean the City of Miami Beach, a Florida municipal corporation having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139. In all respects hereunder, City's obligations and performance is pursuant to City's position as the owner of the Project acting in its proprietary capacity. In the event City exercises its regulatory authority as a governmental body including, but not limited to, its regulatory authority for code inspections and issuance of Building Department permits, Public Works Department permits, or other applicable permits within its jurisdiction, the exercise of such regulatory authority and the enforcement of any Applicable Laws shall be deemed to have occurred pursuant to City's regulatory authority as a governmental body and shall not be attributable in any manner to City as a Party to this Agreement. CITY COMMISSION: "City Commission" shall mean the governing and legislative body of the City. CITY MANAGER: The "City Manager" shall mean the chief administrative officer of the City. The City Manager shall also be construed to include any duly authorized representatives designated by the City Manager in writing, including the Project Administrator, with respect to any specific matter(s) concerning the Services and/or this Agreement (exclusive of those authorizations reserved to the City Commission under this Agreement, or to regulatory or administrative bodies having jurisdiction over the Project). CONSTRUCTION COST BUDGET: The "Construction Cost Budget" shall mean the amount budgeted and established by the City to provide for the cost of construction of the Work for the Project ("Construction Cost"), as set forth in the Consultant Service Order. CONSTRUCTION DOCUMENTS: "Construction Documents" shall mean the final (100% completed) plans, technical specifications, drawings, schematics, documents, and diagrams prepared by the Consultant pursuant to this Agreement, setting forth in detail the requirements for the construction of the Project. The Construction Documents shall set forth in full all details necessary to complete the construction of the Project in accordance with the Contract Documents. Construction Documents shall not be part of the Contract Documents, until (a) the Consultant has submitted completed Construction Documents to the City and (b) they have been reviewed and approved by the City and any agencies having jurisdiction in accordance with the procedures as otherwise provided by the Contract Documents. However, approval by the City shall not in any way be construed, interpreted and/or deemed to constitute a waiver or 5 excuse Consultant's obligations to ensure the Construction Documents are constructible, in compliance with all Applicable Laws and in accordance with the Contract Documents. CONSULTANT: The named entity on page 1 of this Agreement, the "Consultant" shall mean the qualified and properly professionally licensed design professional in the State of Florida and as otherwise required by any entities, agencies, boards, governmental authorities and/or any other professional organizations with jurisdiction governing the professional practice area for which the design professional has been engaged by City and who will perform (or cause to be performed through Subconsultants acceptable to the City) all architectural, design and engineering services required under this Agreement and/or Consultant Service Order and will serve as the "architect of record" and/or "engineer of record" for the Project. When the term "Consultant" is used in this Agreement it shall also be deemed to include any officers, employees, or agents of Consultants, and any other person or entity acting under the supervision, direction, or control of Consultant to provide any architectural, design, engineering or similar professional services with respect to a Project ("Subconsultants"). The Consultant shall not be replaced by any other entity, except as otherwise permitted in this Agreement. Further, any Subconsultant that may perform services on behalf of the Consultant shall be a qualified and properly professionally licensed design professional in the State of Florida and as otherwise required by any entities, agencies, boards, governmental authorities and/or any other professional organizations with jurisdiction governing the professional practice area for which the Subconsultant has been engaged by Consultant to perform professional design services in connection with the Project. The Subconsultants in Schedule "C", attached hereto, are hereby approved by the City Manager for the Project. CONSULTANT SERVICE ORDER: Consultant Service Order shall mean the work order issued by the City to Consultant (in substantial form as in Schedule A attached hereto), that specifically describes and delineates the particular Services (Basic Services and/or Additional Services) which will be required of Consultant for the Project that is the subject of such Consultant Service Order, and which may include studies or study activity, and/or professional services as defined in Section 287.055 of the Florida Statutes. CONTRACT AMENDMENT: "Contract Amendment" shall mean a written modification to the Agreement approved by the City (as specified below) and executed between City and Consultant, covering changes, additions, or reductions in the terms of this Agreement including, without limitation, authorizing a change in the Project, or the method and manner of performance thereof, or an adjustment in the fee and/or completion dates. Contract Amendments shall be approved by the City Commission if they exceed fifty thousand dollars ($50,000.00). Even for Contract Amendments of fifty thousand dollars ($50,000.00) or less (or other such threshold contract amount as may be specified by the City of Miami Beach Procurement Ordinance), the City Manager reserves the right to seek and obtain concurrence of the City Commission for approval of any such Contract Amendment. CONTRACT DOCUMENTS: "Contract Documents" shall mean this Agreement (together with all exhibits, addenda, Consultant Service Orders and written amendments issued thereto), and all Design Documents and Construction Documents. The Contract Documents shall also include, without limitation (together with all exhibits, addenda, and written amendments issued thereto), the Invitation to Bid (ITB), instructions to bidders, bid form, bid bond, Design Criteria Package (if any), the Contract for Construction, surety payment and performance bonds, Conditions of the Contract for Construction (General, Supplementary, and other Conditions), Divisions 0-17 specifications, an approved Change Order(s), approved Construction Change 6 Directive(s), and/or approved written order(s)for a minor change in the Work. CONTRACT FOR CONSTRUCTION: "Contract for Construction" shall mean the legally binding agreement between City and Contractor for performance of the Work covered in the Contract Documents, including, without limitation, a general contractor, construction manager, design- builder or any other duly licensed construction contractor selected pursuant to any other procurement methodology available under Florida law. CONTRACTOR: "Contractor" shall mean the individual or individuals, firm, company, corporation, joint venture, or other entity contracting with City for performance of the Work covered in the Contract Documents. DESIGN CRITERIA PACKAGE or DCP: "Design Criteria Package" means concise, performance-oriented drawings or specifications of a design-build Project, prepared for the purpose of furnishing sufficient information to permit design-build firms to prepare a bid or a response to a City request for proposal, or to permit the City to enter into a negotiated design- build contract. The Design Criteria Package must specify performance-based criteria for the design-build Project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions for utilities, stormwater retention and disposal, and parking requirements applicable to the project. DESIGN DOCUMENTS: "Design Documents" means all plans, drawings specifications, schematics and all other documents which set forth in full the design of the Project and fix and describe in detail the size, configuration and character of the Project concerning all items of the Project necessary for the final preparation of the 100% completed, permitted Construction Documents in accordance with the requirements of the Contract Documents including, without limitation, all architectural and engineering elements as may be appropriate. Design Documents shall not be part of the Contract Documents, until (a) the Consultant has submitted completed Design Documents to the City and (b) they have been reviewed and approved by the City and agencies having jurisdiction in accordance with the procedures as provided by the Contract Documents. However, approval by the City shall not in any way be construed, interpreted and/or deemed to constitute a waiver or excuse Consultant's obligations to ensure the Design Documents are constructible, in compliance with all Applicable Laws and in accordance with the Contract Documents. FORCE MAJEURE: "Force Majeure" shall mean any delay occasioned by superior or irresistible force occasioned by violence in nature without the interference of human agency such as a hurricane, tornado, flood, loss caused by fire and other similar unavoidable casualties; or other causes beyond the City's or Consultant's control that are not due to any act, omission or negligence of either City or Consultant and, which have, or may be reasonably expected to have, a material adverse effect on the Project, or on the rights and obligations of City or Consultant under this Agreement and which, by the exercise of due diligence, such parties shall not have been able to avoid; provided, however, that inclement weather (except as noted above), the acts or omissions of Subconsultants, the Contractor and its sub-contractors, market conditions, labor conditions, construction industry price trends, and similar matters which normally impact on the construction process shall not be considered a Force Majeure. If the Consultant is delayed in performing any obligation under this Agreement due to a Force Majeure, the Consultant shall request a time extension from the Project Administrator within five 7 business days of said Force Majeure. Any time extension shall be subject to mutual (5) Y J Y 1 agreement and shall not be cause for any claim by the Consultant for extra compensation, unless Additional Services are required and approved pursuant to Article 5 hereof. PROJECT: The "Project" shall mean that certain City capital project described in the Consultant Service Order. Project Cost: The "Project Cost", shall mean the estimated total cost of the "Project Project, as prepared and established by the City, including the estimated Construction Cost and Soft Costs. The Project Cost may, from time to time, be revised or adjusted by the City, in its sole discretion, to accommodate approved modifications or changes to the Project or scope of work. Project Scope: The "Project Scope" shall mean the description of the Project, as described in the Consultant Service Order. PROJECT ADMINISTRATOR: The "Project Administrator" shall mean the individual designated by the City Manager who shall be the City's authorized representative to issue directives and notices on behalf of the City with respect to all matters concerning the Services of this Agreement (exclusive of those authorizations reserved to the City Manager or City Commission under this Agreement, or to regulatory or administrative bodies having jurisdiction over the Project). PROPOSAL DOCUMENTS: "Proposal Documents" shall mean the RFQ, together with all amendments or addenda thereto (if any), which is incorporated by reference to this Agreement and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the Agreement shall prevail. Consultant's proposal in response to the RFQ is included for reference purposes only and shall not be incorporated as part of this Agreement, except with respect to Consultant's representations regarding the qualifications and experience of Consultant and its key personnel, its commitment to provide the key personnel listed therein, and its capability to perform and deliver the Services in accordance with this Agreement and consistent with the all representations made therein. SCHEDULES: "Schedules" shall mean the various schedules attached to this Agreement and referred to as follows: Schedule A— Consultant Service Order Schedule B — Consultant Compensation and Hourly Billing Rate Schedule. Schedule C —Approved Subconsultants. SCOPE OF SERVICES: "Scope of Services" shall include the Project Scope, Basic Services, and any Additional Services (as approved by the City), all as described in Schedule "A" hereto. SERVICES: "Services" shall mean all services, work, and actions by the Consultant performed pursuant to or undertaken under this Agreement. SOFT COSTS: "Soft Costs" shall mean costs related to the Project other than Construction Cost including, without limitation, Consultant's Basic Services, Additional Services, surveys, testing, general consultant, financing, permitting fees and other similar costs, as determined by the City, that are not considered as direct costs for the construction of the Project. 8 STATEMENT OF PROBABLE CONSTRUCTION COST: The "Statement of Probable Construction Cost" shall mean the detailed estimate prepared by Consultant in Construction Standard Index (CSI) format or other format approved by the Project Administrator, which includes the Consultant's estimated total construction cost to the City of the Work for the Project (as established in the Contract Documents, as they may be amended from time to time). The Statement of Probable Construction Cost shall be in sufficient detail to identify the costs of each element of the Project and include a breakdown of the fees, general conditions and construction contingency for the Project. Costs shall be adjusted to the projected bid date to take into account anticipated price escalation. WORK: "Work" shall mean all labor, materials, equipment, supplies, tools, machinery, utilities, fabrication, transportation, insurance, bonds, permits and conditions thereof, building code changes and government approvals, licenses, tests, quality assurance and/or quality control inspections and related certifications, surveys, studies, and other items, work and services that are necessary or appropriate for the total construction, installation, and functioning of the Project, together with all additional, collateral and incidental items, and work and services required for delivery of a completed, fully functional and functioning Project as set forth in the Contract Documents. ARTICLE 2. BASIC SERVICES 2.1 The Consultant shall provide Basic Services for the Project, specifically described in the Consultant Service Order. 2.2 The Services will be commenced by the Consultant upon receipt of a written Consultant Service Order signed by the City Manager or the Project Administrator. Consultant shall countersign the Consultant Service Order upon receipt and return the signed copy to the City. 2.3 As it relates to the Services and the Project, Consultant warrants and represents to the City that it is knowledgeable of and shall comply with all Applicable Laws. The Consultant agrees to comply with all Applicable Laws, whether now in effect or as may be amended or adopted from time to time, and shall further take into account all known pending changes to the foregoing of which it should reasonably be aware. 2.4 The Consultant warrants and represents to the City that all of the Services required under this Agreement shall be performed in accordance with the standard of care normally exercised in the design of comparable projects in South Florida. Consultant warrants and represents to the City that it is experienced, fully qualified, and properly licensed (pursuant to Applicable Laws) to perform the Services. Consultant warrants and represents to the City that it is responsible for the technical accuracy of the Services (including, without limitation, the Design Documents contemplated in Schedule "A" hereto). Consultant further warrants and represents that the approved and permitted Construction Documents shall constitute a representation by Consultant to City that the Project, if constructed as required by the Contract Documents, will be fully functional, suitable and sufficient for its intended purposes. 2.5 The Consultant's Basic Services may consist of various tasks, including planning, design, bidding/award, preparation of a DCP, studies, construction administration, and Additional Services (as may be approved), all as further described in the Consultant Service Order; and shall also include any and all of Consultant's responsibilities and obligations with respect to the Project, as set forth in the General Conditions of the Contract for Construction. 9 2.6 RESPONSIBILITY FOR CLAIMS AND LIABILITIES: No action or omission by City shall waive or excuse Consultant's obligations under the Agreement and/or other Contract Documents and that Consultant shall remain fully liable for all work performed by Consultant including, without limitation, any design errors or omissions. Written decisions and/or approvals issued by the City shall not constitute nor be deemed a release of the responsibility and liability of the Consultant (or any Subconsultants), for the accuracy and competency of the Design Documents and Construction Documents, nor shall any City approval and/or decisions be deemed to be an assumption of such responsibility by the City for a defect, error or omission in the Design Documents and the Construction Documents. Moreover, neither the City's inspection, review, approval or acceptance of, nor payment for, any Services required under the Agreement shall be construed to relieve the Consultant (or any Subconsultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. The Consultant shall be and remain liable to the City in accordance with Applicable Laws for all damages to City caused by any failure of the Consultant or to comply with the terms and conditions of the Agreement or by the Consultant's misconduct, unlawful acts, negligent acts, errors or omissions in the performance of the Agreement. 2.7 TIME: It is understood that time is of the essence in the completion of the Project and, in this respect, the parties agree as follows: 2.7.1 Term: The term of this Agreement shall commence upon execution by the City and Consultant, which shall be the Effective Date referred to on page 1 hereof, and shall be in effect for three (3) years ("Initial Term"), plus two (2), one (1) year renewal options, to be exercised at the sole discretion of the City Manager (Initial Term and any renewals shall be collectively referred to as the "Term"). Notwithstanding the preceding Term, Consultant shall adhere to any and all timelines and/or deadlines, as set forth in the Consultant Service Order, including the time for completion of the work and/or services for such Project (as set forth in the particular Consultant Service Order). 2.7.2 The Consultant shall perform the Services as expeditiously as is consistent with the standard of professional skill and care required by this Agreement, and the orderly progress of the Work. 2.7.3 Recognizing that the construction of other projects within the City may affect scheduling of the construction for the Project, the Consultant shall diligently coordinate performance of the Services with the City (through the Project Administrator) in order to provide for the safe, expeditious, economical and efficient completion of the Project, without negatively impacting concurrent work by others. The Consultant shall coordinate the Services with all of its Subconsultants, as well as other consultants, including, without limitation, City provided consultants (if any). 2.7.4 The Services shall be performed in a manner that shall conform to the Consultant Service Order. The Consultant may submit requests for an adjustment to the Consultant Service Order completion time, if made necessary because of undue delays resulting from untimely review taken by the City (or authorities having jurisdiction over the Project) to approve the Consultant's submissions, or any other portion of the Services requiring approval by the City (or other governmental authorities having jurisdiction over the Project). Consultant shall immediately provide the Project Administrator with written notice stating the reason for the particular delay; the requested adjustment (i.e. 10 extension) to the Project Schedule; and a revised anticipated schedule of completion. Upon receipt and review of Consultant's request (and such other documentation as the Project Administrator may require), the Project Administrator may grant a reasonable extension of time for completion of the particular work involved, and authorize that the appropriate adjustment be made to the Project Schedule. The Project Administrator's approval (if granted) shall be in writing. 2.8 Consultant shall use its best efforts to maintain a constructive, professional, cooperative working relationship with the Project Administrator, Contractor, and any and all other individuals and/or firms that have been contracted, or otherwise retained, to perform work on the Project. 2.9 The Consultant shall perform its duties under this Agreement, and under a Consultant Service Order, in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. 2.10 The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all Services required under the Agreement and under the Consultant Service Order (including the services performed by Subconsultants), within the specified time period and specified cost. The Consultant shall perform the Services utilizing the skill, knowledge, and judgment ordinarily possessed and used by a proficient consulting with respect to the disciplines required for the performance of such Services in the State of Florida. The Consultant is responsible for, and shall represent to City that the Services conform to the City's requirements, the Contract Documents and all Applicable Laws. The Consultant shall be and remain liable to the City for all damages to the City caused by the Consultant's negligent acts or errors or omissions in the performance of the Services. In addition to all other rights and remedies which the City may have, the Consultant shall, at its expense, re-perform all or any portion of the Services to correct any deficiencies which result from the Consultant's failure to perform in accordance with the above standards. The Consultant shall also be liable for the replacement or repair of any defective materials and equipment and re-performance of any non-conforming construction work resulting from such deficient Services (i) for a period from the Effective Date of this Agreement, until twelve (12) months following final acceptance of the Work, (ii) or for the period of design liability required by applicable law, whichever is later. The Project Administrator shall notify the Consultant, in writing, of any deficiencies and shall approve the method and timing of the corrections. 2.10.1 The Consultant shall be responsible for deficient, defective Services and any resulting deficient, defective construction work re-performed within twelve (12) months following final acceptance and shall be subject to further re-performance, repair and replacement for twelve (12) months from the date of initial re-performance, not to exceed twenty-four months (24)from final acceptance. 2.11 The City shall have the right, at any time, in its sole and absolute discretion, to submit for review to other consultants (engaged by the City at its expense) any or all parts of the Services and the Consultant shall fully cooperate in such review(s). Whenever others are required to verify, review, or consider any Services performed by Consultant (including, without limitation, contractors,.other design professionals, and/or other consultants retained by the City), the intent of such requirement is to enable the Consultant to receive input from others' professional expertise to identify any discrepancies, errors or omissions that are inconsistent with industry standards for design or construction of comparable projects; or which are inconsistent with Applicable Laws; or which are inconsistent with standards, decisions or approvals provided by 11 the City under this Agreement. Consultant will use reasonable care and skill, in accordance and consistent with customary professional standards, in responding to items identified by other reviewers in ' accordance with this subsection. Consultant shall receive comments from reviewers, in writing, including, without limitation (and where applicable), via a set of marked-up drawings and specifications. Consultant shall address comments forwarded to it in a timely manner. The term "timely" shall be defined to mean as soon as possible under the circumstances, taking into account the timelines of the Project schedule. 2.11.1 The Consultant is advised that a performance evaluation of the Services rendered throughout this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. 2.12 Consultant agrees that when any portion of the Services relates to a professional service which, under Florida Statutes, requires a license, certificate of authorization, or other form of legal entitlement to practice and/or perform such Service(s), it shall employ and/or retain only qualified duly licensed certified personnel to provide same. 2.13 Consultant agrees to designate, in writing, within five (5) calendar days after receiving a fully executed Consultant Service Order, a qualified licensed professional to serve as its project manager (hereinafter referred to as the "Project Manager"). The Project Manager shall be authorized and responsible to act on behalf of Consultant with respect to directing, coordinating and administrating all aspects of the Services. Consultant's Project Manager (as well as any replacement) shall be subject to the prior written approval of the City Manager or the Project Administrator. Replacement (including reassignment) of an approved Project Manager shall not be made without the prior written approval of the City Manager or his designee (i.e. the Project Administrator). 2.13.1 Consultant agrees, within fourteen (14) calendar days of receipt of written notice from the City Manager or the Project Administrator (which notice shall state the cause therefore), to promptly remove and replace a Project Manager, or any other personnel employed or otherwise retained by Consultant for the Project ( including, without limitation, any Subconsultants). 2.14 Consultant agrees not to divulge, furnish or make available to any third party(ies), any non-public information concerning the Services or the Project, without the prior written consent of the City Manager or the Project Administrator, unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly subpoenaed. Consultant shall also require Subconsultants to comply with this subsection. 2.15 The City and Consultant acknowledge that the Services, as described in the Agreement and the Consultant Service Order, do not delineate every detail and minor work task required to be performed by Consultant to complete the work and/or services described and delineated under a Consultant Service Order issued to Consultant by the City for a particular Project. If, during the course of performing work, services and/or tasks on a particular Consultant Service Order, Consultant determines that work and/or services should be performed (to complete the Project delineated under such Order) which is, in the Consultant's reasonable opinion, outside the level of effort originally anticipated in the Consultant Service Order, then Consultant shall promptly notify the Project Administrator, in writing, and shall obtain the Project Administrator's written consent before proceeding with such work and/or services. If Consultant proceeds with any such additional work and/or services without obtaining the prior written consent of the 12 Project Administrator, said work and/or services shall be deemed to be a Basic Service under this Agreement and shall also be deemed to be within the scope of services delineated in the Consultant Service Order (whether or not specifically addressed in the Scope of Services). Mere notice by Consultant to the Project Administrator shall not constitute authorization or approval by the City to perform such work. Performance of any such work and/or services by Consultant without the prior written consent of the Project Administrator shall be undertaken at Consultant's sole risk and liability. 2.16 Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any and all such documents and/or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.17 THE CITY HAS NO OBLIGATION TO ASSIST, FACILITATE AND/OR PERFORM IN ANY WAY THE CONSULTANT'S OBLIGATIONS UNDER THE AGREEMENT OR OTHER CONTRACT DOCUMENTS. THE CITY'S PARTICIPATION, FACILITATION AND/OR ASSISTANCE TO THE CONSULTANT SHALL BE AT ITS SOLE DISCRETION AND SHALL NOT, IN ANY WAY, BE CONSTRUED, INTERPRETED AND/OR CONSTITUTE AN ASSUMPTION BY THE CITY OF CONSULTANT'S OBLIGATIONS, A WAIVER OF CONSULTANT'S OBLIGATIONS AND/OR EXCUSE ANY BREACH BY CONSULTANT OF ITS OBLIGATIONS UNDER THE CONTRACT DOCUMENTS. THE PARTICIPATION IN THE PERFORMANCE OF ANY OF CONSULTANT'S OBLIGATIONS SHALL NOT PRECLUDE THE CITY FROM DECLARING CONSULTANT IN DEFAULT FOR CONSULTANT'S FAILURE TO PERFORM SUCH OBLIGATION, NOR SHALL IT LIMIT, IN ANY WAY, THE CITY'S RIGHTS AND REMEDIES IN CONNECTION THEREWITH. THE CONSULTANT EXPRESSLY ACKNOWLEDGES AND AGREES NOT TO RAISE OR ASSERT AS DEFENSE TO ANY CLAIM, ACTION, SUIT AND/OR OTHER PROCEEDING OF A SIMILAR NATURE, THE CITY'S PARTICIPATION, ASSISTANCE AND/OR FACILITATION IN THE PERFORMANCE OF CONSULTANT'S OBLIGATIONS. INCLUDING, WITHOUT LIMITATION, ASSISTING WITH OBTAINING PERMITS OR WITH COORDINATION WITH UTILITIES, OR OTHER MATTERS RELATED TO THE PROJECT. IN THE EVENT OF ANY CONFLICT BETWEEN THIS SECTION AND/OR ANY OTHER PROVISION OF THIS AGREEMENT OR OTHER CONTRACT DOCUMENTS, THIS SECTION SHALL GOVERN. 2.18 GREEN BUILDING STANDARDS: The Consultant shall comply with the requirements of Section 255.2575, Florida Statutes, and Chapter 100 of the City Code, as both may be amended from time to time, addressing applicable Leadership in Energy and Environmental Design (LEED) compliance requirements. 2.19 SUBCONSULTANTS: All services provided by Subconsultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall be undertaken and performed pursuant to appropriate written agreements between the Consultant and the Subconsultants, which shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and the Subconsultants. The Consultant shall not retain, add, or replace any Subconsultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. The Consultant shall cause the names of Subconsultants responsible for significant portions of the Services to be inserted on the plans 13 and specifications. The Consultant shall be ultimately responsible for ensuring the Consultant's and all of its Subconsultants' compliance with the requirements of this Section and any other provision of the Agreement and/or Consultant Service Order. With respect to the performance of work by Subconsultants, the Consultant shall, in approving and accepting such work, ensure the professional quality, completeness, and coordination of the Subconsultant's work. The Consultant shall, upon the request of the City, submit to the City such documentation and information as the City reasonably requests to evidence the creation, standing, ownership and professional licensure of the Consultant (and Subconsultants), including organizational documents, operating agreements and professional licensure documentation, and copies of the Consultant's contracts with the Subconsultant with respect to the Project. However, the City's failure to request such documentation or evidence and/or failure to enforce in any way the terms and provisions of this Section, the Agreement and/or any other Consultant Service Order during the Project does not excuse, waive and/or condone in any way any noncompliance of the requirements set forth therein including, without limitation, the professional licensure requirements. Any approval of a Subconsultant by the City shall in no way shift from the Consultant to City the responsibility for the quality and acceptability of the services performed by the Subconsultant. Payment of Subconsultants shall be the sole responsibility of the Consultant, and shall not be cause for any increase in compensation to the Consultant for payment of the Services. ARTICLE 3. THE CITY'S RESPONSIBILITIES 3.1 The City Manager shall designate a Project Administrator, who shall be the City's authorized representative to act on City's behalf with respect to the City's responsibilities or matters requiring City's approval under the Contract Documents. The Project Administrator shall be authorized (without limitation) to transmit instructions, receive information, and interpret and define City policies and decisions with respect to the Services and the Project. The Project Administrator shall have full authority to require the Consultant to comply with the Contract Documents, provided, however, that any failure of the Project Administrator to identify any noncompliance, or to specifically direct or require compliance, shall in no way constitute a waiver of, or excuse, the Consultant's obligation to comply with the requirements of the Contract Documents. 3.2 The City shall make available to Consultant, for the convenience of the Consultant only, information that the City has in its possession pertinent to the Project. Consultant hereby agrees and acknowledges that, in making any such information available to Consultant, the City makes no express or implied certification, warranty, and/or representation as to the accuracy or completeness of such information and assumes no responsibility whatsoever with respect to, the sufficiency, completeness or accuracy of such information. The Consultant understands, and hereby agrees and acknowledges, that it is obligated to verify to the extent it deems necessary all information furnished by the City, and that it is solely responsible for the accuracy and applicability of all such information used by Consultant. Such verification shall include, without limitation, visual examination of existing conditions in all locations encompassed by the Project, where such examination can be made without using destructive measures (i.e. excavation or demolition). Survey information shall be spot checked to the extent that Consultant has satisfied itself as to the reliability of the information. 3.3 At any time, in his/her sole discretion, the City Manager may furnish accounting, and 14 insurance counseling services for the Project (including, without limitation, auditing services to verify the Consultant's applications for payment, or to ascertain that Consultant has properly remitted payment due to its Subconsultants or vendors). 3.4 If the City observes or otherwise becomes aware of any fault or defect in the Project, or non-conformance with the Contract Documents, the City, through the Project Administrator, shall give prompt written notice thereof to the Consultant. 3.5 The City, acting in its proprietary capacity as Owner and not in its regulatory capacity, shall render any administrative approvals and decisions required under this Agreement, in writing, as reasonably expeditious for the orderly progress of the Services and of the Work. 3.6 The City Commission shall be the final authority to do or to approve the following actions or conduct, by passage of an enabling resolution or amendment to this Agreement: 3.6.1 Except where otherwise expressly noted in the Agreement or the Contract Documents, the City Commission shall be the body to consider, comment upon, or approve any amendments or modifications to this Agreement. 3.6.2 The City Commission shall be the body to consider, comment upon, or approve any assignment, sale, transfer or subletting of this Agreement. Assignment and transfer shall be defined to also include sale of the majority of the stock of a corporate consultant. 3.6.3 The City Commission shall approve or consider all Contract Amendments that exceed the sum of fifty thousand dollars ($50,000.00) (or other such amount as may be specified by the City of Miami Beach Procurement Ordinance, as amended). 3.7 Except where otherwise expressly noted in this Agreement, the City Manager shall serve as the City's primary representative to whom administrative (proprietary) requests for decisions and approvals required hereunder by the City shall be made. Except where otherwise expressly noted in this Agreement or the Contract Documents, the City Manager shall issue decisions and authorizations which may include, without limitation, proprietary review, approval, or comment .upon the schedules, plans, reports, estimates, contracts, and other documents submitted to the City by Consultant. 3.7.1 The City Manager shall have prior review and approval of the Project Manager (and any replacements) and of any Subconsultants (and any replacements). 3.7.2 The City Manager shall decide, and render administrative (proprietary) decisions on matters arising pursuant to this Agreement which are not otherwise expressly provided for in this Agreement. In his/her discretion, the City Manager may also consult with the City Commission on such matters. 3.7.3 At the request of Consultant, the City Manager shall be authorized, but not required, to reallocate monies already budgeted toward payment of the Consultant; provided, however, that the Consultant's compensation (or other budgets established by this Agreement) may not be increased without the prior approval of the City Commission, which approval (if granted at all) shall be in its sole and reasonable discretion. 3.7.4 The City Manager may approve Contract Amendments which do not exceed the 15 • sum of fifty thousand dollars ($50,000.00) (or other such amount as may be specified by the City of Miami Beach Purchasing Ordinance, as amended); provided that no such amendments increase any of the budgets established by this Agreement. 3.7.5 The City Manager may, in his/her sole discretion, form a committee or committees, or inquire of, or consult with, persons for the purpose of receiving advice and recommendations relating to the exercise of the City's powers, duties, and responsibilities under this Agreement or the Contract Documents. 3.7.6 The City Manager shall be the City Commission's authorized representative with regard to acting on behalf of the City in the event of issuing any default notice(s) under this Agreement, and, should such default remain uncured, in terminating the Agreement (pursuant to and in accordance with Article 10 hereof). 3.8 The City's review, evaluation, or comment as to any documents prepared by or on behalf of the Consultant shall be solely for the purpose of the City's determining for its own satisfaction the suitability of the Project, or portions thereof, detailed in such documents for the purposes intended therefor by the City, and may not be relied upon in any way by the Consultant or any other third party as a substantive review thereof. ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 4.1 The City shall establish a Construction Cost Budget for the Project, as set forth in the Consultant Service Order. Consultant shall design the Project so that the Construction Cost Budget for the Project is not exceeded. As part of the Basic Services, Consultant shall design and/or re-design the Project to the Construction Cost Budget in accordance with this Article 4, making all revisions necessary to maintain the Construction Cost Budget. Consultant shall attend meetings with the City to review and discuss cost estimates, cost-saving alternatives, and implementation or revision of the Design Documents and Construction Documents to address such items, as necessary to meet the established budget parameters set forth in the City Construction Budget. 4.2. Consultant shall provide and/or update the Statement of Probable Construction Cost at each stage of completion of the Design Documents and at completion of the Construction Documents, unless otherwise specified in the Consultant Service Order or other written directive of the Project Administrator. 4.2.1. At completion of the conceptual design (at such stage of completion of the Design Documents as may be specified by the Project Administrator), Consultant shall provide the City a Statement of Probable Construction Cost, which must include an estimated Construction Cost for the Project within a range of plus or minus fifteen percent (+/-15%) of the Construction Cost Budget. If at the foregoing stage of design the Consultant's Statement of Probable Construction Cost exceeds the City's Construction Budget by more than fifteen percent (15%), then the Project Administrator shall provide notice thereof to the Consultant. Consultant shall then identify the cause(s) for the difference and recommend in writing for the City's approval any modification in the Design Documents necessary to conform the Consultant's estimated total costs in the Statement of Probable Construction Cost to within fifteen percent (15%) of the City's Construction Budget. Upon obtaining City's approval of any proposed modifications, Consultant shall incorporate such modifications within the Design Documents as part of the Basic Services and at no additional cost to the City. 16 4.2.2. At the 30% and 60% completion of the Design Documents, Consultant shall update its Statement of Probable Construction Cost, which must include an estimated Construction Cost for the Project within a range of plus or minus ten percent (+/-10%) of the Construction Cost Budget. If at the foregoing stages of design the Consultant's Statement of Probable Construction Cost exceeds the City's Construction Budget by more than ten percent (10%), the Project Administrator shall provide notice thereof to the Consultant. Consultant shall then identify the cause(s) for the difference and recommend in writing for the City's approval any modification in the Design Documents necessary to conform the Consultant's estimated total costs in the Statement of Probable Construction Cost to within ten percent (10%) of the City's Construction Budget. Upon obtaining City's approval of any proposed modifications, Consultant shall incorporate such modifications within the Design Documents as part of the Basic Services and at no additional cost to the City. 4.2.3. At the 90% stage completion of the Design Documents and at completion of the Construction Documents, Consultant shall update its Statement of Probable Construction Cost, which must include an estimated Construction Cost for the Project within a range of plus or minus five percent (+/-5%) of the Construction Cost Budget. If at the foregoing stages of design the Consultant's Statement of Probable Construction Cost exceeds the City's Construction Budget by more than five percent (5%), the Project Administrator shall provide notice thereof to the Consultant. Consultant shall then identify the cause(s) for the difference and recommend in writing for the City's approval any modification in the Design Documents necessary to conform the Consultant's estimated total costs in the Statement of Probable Construction Cost to within five percent (5%) of the City's Construction Budget. Upon obtaining the City's approval, Consultant shall promptly modify the Design Documents or Construction Documents within the time period specified by the Project Administrator (which time period for completion shall not exceed ninety (90) days from the date Consultant is notified to re-design), as part of the Basic Services and at no additional cost to the City. 4.2.4. To ensure that the Construction Cost shall not exceed the City's Construction Budget, each Statement of Probable Construction Cost shall be in sufficient detail to identify the costs of each element and include a breakdown of the fees, general conditions and a reasonable and appropriate construction contingency. 4.3. Consultant shall certify and warrant to the City that the Statement of Probable Construction Cost and any update thereto, represents Consultant's best judgment of the Construction Cost for the Project as an experienced design professional familiar with the construction industry, provided, however, that Consultant cannot (and does not) guarantee that bids or negotiated prices will not vary from any estimates of Construction Cost or other cost evaluation(s) prepared (or otherwise provided) by Consultant. 4.4 If the lowest and best Base Bid exceeds the Consultant's final updated Statement of Probable Cost by more than ten percent (10%), the Project Administrator shall provide notice thereof to the Consultant, and the Consultant shall re-design the Project within the Project Scope, construction schedule, sequence of Work, or such other action, as deemed necessary, to reduce the Statement of Probable Construction Cost, and Consultant shall provide any required revisions to the Contract Documents (including, without limitation, the Construction Documents) within the time period specified by the Project Administrator (which time period for completion shall not exceed ninety (90) days from the date Consultant is notified to re-design), and shall provide re-bidding services, as many times as may be reasonably requested by the City, as part of the Basic Services and at no additional cost to the City, in order to bring any 17 resulting, responsive and responsible bids within ten percent (10%) of the Consultant's final updated Statement of Probable Cost. 4.5. The Construction Cost Budget shall not be exceeded without fully justifiable, extraordinary, and unforeseen circumstances (such as Force Majeure) which are beyond the control of the parties. Any expenditure above this amount shall be subject to prior City Commission approval which, if granted at all, shall be at the sole and reasonable discretion of the City Commission. The City Commission shall have no obligation to approve an increase in the Construction Cost Budget and, if such Construction Cost Budget is exceeded, the City Commission may, at its sole and absolute discretion, terminate this Agreement (and the remaining Services) without any further liability to the City. 4.6. The City Commission may, at its sole and absolute discretion, and without relieving Consultant of its obligations under this Agreement to design the Project to the Construction Cost Budget as set forth in Sections 4.1 through 4.5 above, separately elect any of the following options: (1) approve an increase to the Construction Cost Budget; (2) reject all bids, and (at its option) authorize rebidding of the Project; (3) abandon the Project and terminate the remaining Services without any further liability to the City; (4) select as many deductive alternatives as may be necessary to bring the lowest and best bid within the Construction Cost Budget. ARTICLE 5. ADDITIONAL SERVICES 5.1 Additional Services shall only be performed by Consultant following receipt of written authorization by the Project Administrator (which authorization must be obtained prior to commencement of any such additional work by Consultant). The written authorization shall contain a description of the Additional Services required; a lump sum to be negotiated at the time of the request for additional services or an hourly fee (in accordance with the rates in Schedule "B" hereto), with a "Not to Exceed" amount; Reimbursable Expenses (if any) with a "Not to Exceed" amount; the amended Construction Cost Budget (if applicable); the time required to complete the Additional Services; and an amended Project Schedule (if applicable). "Not to Exceed" shall mean the maximum cumulative hourly fees allowable (or, in the case of Reimbursable Expenses, the maximum cumulative expenses allowable), which the Consultant shall not exceed without further written authorization of the Project Administrator. The "Not to Exceed" amount is not a guaranteed maximum cost for the additional work requested (or, in the case of Reimbursables, for the expenses), and all costs applicable to same shall be verifiable through time sheets (and, for Reimbursables, expense reviews). 5.2 Additional Services include the following: 5.2.1 Appraisals: Investigation and creation of detailed appraisals and valuations of existing facilities, and surveys or inventories in connection with construction performed by City. 5.2.2. Unforeseen Conditions. Providing additional work relative to the Project which arises from subsequent circumstances and causes which could not reasonably have been foreseen at the time of the Consultant Service Order (excluding conditions determined by all prior studies available to Consultant and excluding circumstances and causes resulting from error, omission, inadvertence, or negligence of Consultant). 5.2.3. City-Requested Revisions to Construction Documents: Making revisions to Construction Documents resulting in or from City-requested changes in Scope of Work 18 involving new program elements, when such revisions are inconsistent with written approvals or instructions previously given by City and/or are due to causes beyond the control of Consultant. 5.2.4 Expert Witness: Except insofar as the Consultant is required by legal process or subpoena to appear and give testimony, preparing to serve or serving as an expert witness in connection with any state or federal court action to which the Consultant is not a party in its own name, that is not instituted by the Consultant or in which the performance of the Consultant is not in issue. 5.2.5 Procurement: Assistance in connection with bid protests, re-bidding, or re- negotiating contracts (except for Contract Document revisions and re-bidding services required under Section 4.4 hereof, which shall be provided at no additional cost to City). 5.2.6. Models: Preparing professional perspectives, models or renderings in addition to those provided for in this Agreement except insofar as these are otherwise useful or necessary to the Consultant in the provision of Basic Services. 5.2.7. Threshold Inspection/Material Testing and Inspection: Providing threshold inspection services and material testing/special inspection services, provided that Consultant, as part of the Basic Services, shall report on the progress the Work, including any defects and deficiencies that may be observed in the Work. 5.2.8 Pre-Design Surveys & Testing: Environmental investigations and site evaluations, provided, however, that surveys of the existing structure required to complete as-built documentation are not additional services. 5.2.9 Geotechnical engineering. Providing geotechnical engineering services or site surveys. Except as specified herein, services that are required for completion of the Construction Documents shall be part of Consultant's Basic Services. ARTICLE 6. REIMBURSABLE EXPENSES 6.1 Reimbursable Expenses must be authorized, in advance, in writing, by the Project Administrator. Invoices or vouchers for Reimbursable Expenses shall be submitted to the Project Administrator (along with any supporting receipts and other back-up material requested by the Project Administrator). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Reimbursable Expenses may include, but not be limited to, the following: Cost of reproduction, courier, and postage and handling of drawings, plans, specifications, and other Project documents (excluding reproductions for the office use of the Consultant and its Subconsultants, and courier, postage and handling costs between the Consultant and its Subconsultants). Costs for reproduction and preparation of graphics for community workshops. Permit fees required by City of Miami Beach regulatory bodies having jurisdiction over the Project (i.e. City permit fees). 19 ARTICLE 7. COMPENSATION FOR SERVICES 7.1 Consultant's "Lump Sum" or"Not to Exceed" fee for provision of the Services, or portions thereof, as may be set forth and described in the Consultant Service Order issued for a particular Project, shall be negotiated between the City and Consultant, and shall be set forth in the Consultant Service Order. 7.2 Payments for Services shall be made within forty-five (45) calendar days of receipt and approval of an acceptable invoice by the Project Administrator. Payments shall be made in proportion to the Services satisfactorily performed, so that the payments for Services never exceed the progress percentage noted in the Consultant's Progress Schedule (to be submitted with each invoice). No mark-up shall be allowed on subcontracted work. In addition to the invoice, the Consultant shall, for Hourly Rate authorizations, submit a progress report giving the percentage of completion of the Project and the total estimated fee to completion. 7.3 Approved Additional Services shall be compensated in accordance with the hourly rates set forth in Schedule "B," attached hereto. Any request for payment of Additional Services shall be included with a Consultant payment request. No mark-up shall be allowed on Additional Services (whether sub-contracted or not). 7.4 Approved Reimbursable Expenses shall be paid in accordance with Article 6 hereto, up to the "Not to Exceed" Reimbursable allowance amount in the Consultant Service Order hereto. Any request for payment of Reimbursable Expenses shall also be included with Consultant's payment request. No mark-up shall be allowed on Reimbursable Expenses. 7.5 ESCALATION: The initial hourly rates shall remain constant for the Initial Term of the agreement. Ninety (90) days prior to expiration of the Initial Term, the City may consider an adjustment to the preceding year's unit costs for the subsequent year. Only request for increases based on a corresponding increase in the Consumer Price Index for All Urban Consumers; U.S. City average (1982-84=100), as established by the United States Bureau of Labor Statistics ("CPI"), or material adjustments to the scope or requirements of the RFQ by the City, including (but not limited to) living wage increases, will be considered. In the event that the City determines that the requested increase is unsubstantiated, the Consultant agrees to perform all duties at the current cost terms. • 7.6 No retainage shall be made from the Consultant's compensation on account of sums withheld by the City on payments to Contractor. 7.7 METHOD OF BILLING AND PAYMENT. Consultant shall invoice the Project Administrator in a timely manner, but no more than once on a monthly basis. Invoices shall identify the nature and extent of the work performed; the total hours of work performed by employee category; and the respective hourly billing rate associated therewith. In the event Subconsultant work is used, the percentage of completion shall be identified. Invoices shall also itemize and summarize any Additional Services and/or Reimbursable Expenses. A copy of the written approval of the Project Administrator for the requested Additional Service(s) or Reimbursable Expense(s) shall accompany the invoice. 7.7.1 If requested, Consultant shall provide back-up for past and current invoices that records hours for all work (by employee category), and cost itemizations for 20 Reimbursable Expenses (by category). ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 8.1 All books, records (whether financial or otherwise), correspondence, technical documents, and any other records or documents related to the Services and/or Project will be available for examination and audit by the City Manager, or his/her authorized representatives, at Consultant's office (at the address designated in Article 15 ["Notices"]), during customary business hours. All such records shall be kept at least for a period of three (3) years after Consultant's completion of the Services. Incomplete or incorrect entries in such records and accounts relating personnel services and expenses may be grounds for City's disallowance of any fees or expenses based upon such entries. Consultant shall also bind its Subconsultants to the requirements of this Article and ensure compliance therewith ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 9.1 All notes, correspondence, documents, plans and specifications, designs, drawings, renderings, calculations, specifications, models, photographs, reports, surveys, investigations, and any other documents (whether completed or partially completed) and copyrights thereto for Services performed or produced in the performance of this Agreement, or related to the Project, whether in its native electronic form, paper or other hard copy medium or in electronic medium, except with respect to copyrighted standard details and designs owned by the Consultant or owned by a third party and licensed to the Consultant for use and reproduction, shall become the property of the City. Consultant shall deliver all such documents to the Project Administrator in their native electronic form, as required in the Consultant Service Order within thirty (30) days of completion of the Services (or within thirty (30) days of expiration or earlier termination of this Agreement as the case may be). However, the City may grant an exclusive license of the copyright to the Consultant for reusing and reproducing copyrighted materials or portions thereof as authorized by the City Manager in advance and in writing, In addition, the Consultant shall not disclose, release, or make available any document to any third party without prior written approval from the City Manager. The Consultant shall warrant to. the City that it has been granted a license to use and reproduce any standard details and designs owned by a third party and used or reproduced by the Consultant.in the performance of this Agreement. Nothing contained herein shall be deemed to exclude any document from Chapter 119, Florida Statutes. 9.2 The Consultant is permitted to reproduce copyrighted material described above subject to prior written approval of the City Manager. 9.3 At the City's option, the Consultant may be authorized, as an Additional Service, to adapt copyrighted material for additional or other work for the City; however, payment to the Consultant for such adaptations will be limited to an amount not greater than 50% of the original fee earned to adapt the original copyrighted material to a new site. 9.4 The City shall have the right to modify the Project or any components thereof without permission from the Consultant or without any additional compensation to the Consultant. The Consultant shall be released from any liability resulting from such modification. 9.5 The Consultant shall bind all Subconsultants to the Agreement requirements for re-use of plans and specifications. 21 ARTICLE 10. TERMINATION OF AGREEMENT 10.1 TERMINATION FOR LACK OF FUNDS: The City is a governmental entity and is subject to the appropriation of funds by its legislative body in an amount sufficient to allow continuation of its performance in accordance with the terms and conditions of this Agreement. In the event there is a lack of adequate funding either for the Services or the Project (or both), the City may terminate this Agreement without further liability to the City. 10.2 TERMINATION FOR CAUSE: The City, through the City Manager, may terminate this Agreement for cause, upon written notice to Consultant, in the event that the Consultant (1) violates any provision of this Agreement or performs same in bad faith; (2) unreasonably delays the performance of the Services or any portion thereof; or (3) does not perform the Services or any portion thereof in a timely and satisfactory manner. In the case of termination for cause by the City, the Consultant shall first be granted a thirty (30) day cure period (commencing upon receipt of the initial written notice of default from the City). 10.2.1 In the event this Agreement is terminated for cause by the City, the City, at its sole option and discretion, may take over the remaining Services and complete them by contracting with another consultant(s), or otherwise. The Consultant shall be liable to the City for any additional cost(s) incurred by the City due to such termination. "Additional Cost" is defined as the difference between the actual cost of completion of the Services, and the cost of completion of such Services had the Agreement not been terminated. 10.2.2 In the event of termination for cause by the City, the City shall only be obligated to pay Consultant for those Services satisfactorily performed and accepted prior to the date of termination (as such date is set forth in, or can be calculated from, the City's initial written default notice). Upon payment of any amount which may be due to Consultant pursuant to this subsection 10.2.2, the City shall have no further liability to Consultant. 10.2.3 As a condition precedent to release of any payment which may be due to Consultant under subsection 10.2.2, the Consultant shall promptly assemble and deliver to the Project Administrator any and all Project documents prepared (or caused to be prepared) by Consultant(including, without limitation, those referenced in subsection 9.1 hereof). The City shall not be responsible for any cost incurred by Consultant for assembly, copy, and/or delivery of Project documents pursuant to this subsection. 10.3 TERMINATION FOR CONVENIENCE: In addition to the City's right to terminate for cause, the City through the City Manager, may also terminate this Agreement, upon fourteen (14) days prior written notice to Consultant, for convenience, without cause, and without penalty, when (in its sole discretion) it deems such termination to be in the best interest of the City. In the event the City terminates the Agreement for convenience, Consultant shall be compensated for all Services satisfactorily performed and accepted up to the termination date (as set forth in the City's written notice), and for Consultant's costs in assembly and delivery to the Project Administrator of the Project documents (referenced in subsection 10.2.3 above). Upon payment of any amount which may be due to Consultant pursuant this subsection 10.3, the City shall have no further liability to Consultant. 10.4 TERMINATION BY CONSULTANT: The Consultant may only terminate this Agreement for cause, upon thirty (30) days prior written notice to the City, in the event that the City willfully 22 violates any provisions of this Agreement or unreasonably delays payment of the Services or any portion thereof. In the event of a termination for cause by Consultant, the City shall pay Consultant for any Services satisfactorily performed and accepted up to the date of termination; provided, however, that the City shall first be granted a thirty (30) day cure period (commencing upon receipt of Consultant's initial written notice). 10.4.1 The Consultant shall have no right to terminate this Agreement for convenience. 10.5 IMPLEMENTATION OF TERMINATION: In the event of termination (whether for cause or for convenience), the Consultant shall immediately, upon receipt of the City's written notice of termination: (1) stop the performance of Services; (2) place no further orders or issue any other subcontracts, except for those which may have already been approved, in writing, by the Project Administrator; (3) terminate all existing orders and subcontracts; and (4) promptly assemble all Project documents (for delivery to the Project Administrator). ARTICLE 11. INSURANCE 11.1 At all times during the Term of this Agreement, Consultant shall maintain the following required insurance coverage in full force and effect. The Consultant shall not commence any work until satisfactory proof of all required insurance coverage has been furnished to the Project Administrator: (a) Workers' Compensation and Employer's Liability per the Statutory limits of the State of Florida. (b) Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. (c) Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. (d) Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10% of the limit of liability. 11.2 The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 11.3 The Consultant must give the Project Administrator at least thirty (30) days prior written notice of cancellation or of substantial modifications in any required insurance coverage. All certificates and endorsements shall contain this requirement. 11.4 The insurance must be furnished by an insurance company rated A:V or better, or its equivalent, according to Bests' Guide Rating Book, and by insurance companies duly authorized to do business in the State of Florida, and countersigned by the company's Florida resident agent. 11.5 Consultant shall provide the Project Administrator with a certificate of insurance of all required insurance policies. The City reserves the right to require a certified copy of such policies, upon written request to Consultant. 23 ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 12.1 To the fullest extent permitted by Section 725.08, Florida Statutes, the Consultant shall indemnify and hold harmless the City and its officers, employees, agents, and instrumentalities, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant and other persons employed or utilized by the Consultant in the performance of this Agreement. The Consultant shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Consultant shall in no way limit its responsibility to indemnify, keep, and save harmless and defend the City or its officers, employees, agents, and instrumentalities as herein provided. 12.2 The Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any negligent, reckless, or intentionally wrongful actions, errors or omissions of the Consultant in which the City participated either through review or concurrence of the Consultant's actions. In reviewing, approving or rejecting any submissions by the Contractor, or other acts of the Consultant, the City in no way assumes or shares any responsibility or liability of the Consultant (including, without limitation its Subconsultants and/or any registered professionals (architects and/or engineers) under this Agreement). ARTICLE 13. ERRORS AND OMISSIONS 13.1 ERRORS AND OMISSIONS: It is specifically agreed that any construction changes categorized by the City as caused by an error, an omission, or any combination thereof in the Contract Documents that were prepared by the Consultant will constitute an additional cost to the City that would not have been incurred without the error. The damages to the City for errors, omissions or any combinations thereof shall be calculated as the total cost of any damages or incremental costs to the City resulting out of the errors or omissions by the Consultant, including, without limitation, the direct, indirect and/or consequential damages resulting from the Consultant's errors and/or omissions or any combination thereof. Damages shall include delay damages caused by the error, omission, or any combination thereof. Should the Consultant disagree that all or part of such damages are the result of errors, omissions, or any combination thereof, the Consultant may appeal this determination, in writing, to the applicable Assistant City Manager. The Project Administrator's decision on all claims, questions and disputes shall be final, conclusive and binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable. In the event that the Consultant does not agree with the decision of the Project Administrator, the Consultant shall present any such objections, in writing, to the City Manager. The Project Administrator and the Consultant shall abide by the decision of the City Manager. This paragraph does not constitute a waiver of any party's right to proceed in a court of competent jurisdiction after the above administrative remedies have been exhausted. 24 ARTICLE 14. LIMITATION OF LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on its liability for any cause of action for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the "not to exceed" amount of the fee paid to Consultant under this Agreement, less any amount(s) actually paid to Consultant hereunder. Consultant hereby expresses its willingness to enter into this Agreement, with Consultant's recovery from the City for any damages for action for breach of contract to be limited to Consultant's "not to exceed" fee under this Agreement, less any amount(s) actually paid by the City to the Consultant hereunder. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to Consultant for money damages due to an alleged breach by the City of this Agreement, in an amount in excess of the "not to exceed amount" of Consultant's fees under this Agreement, which amount shall be reduced by any amount(s) actually paid by the City to Consultant hereunder. Nothing contained in this subsection, or elsewhere in this Agreement, is in any way intended to be a waiver of the limitation placed upon City's liability, as set forth in Section 768.28, Florida Statutes. ARTICLE 15. NOTICE All written notices given to City by Consultant shall be addressed to: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Jimmy L. Morales, City Manager With a copy to: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Eric T. Carpenter, Assistant City Manager All written notices given to the Consultant from the City shall be addressed to: E-Science, Incorporated. 224 SE 9th Street Fort Lauderdale, FL 33316 Attn: Nadia G. Locke, P.E. Tele: (954) 484-8500 Fax: (407) 481-9627 • Email: nlocke @esciencesinc.com All notices mailed to either party shall be deemed to be sufficiently transmitted if sent by certified mail, return receipt requested. 25 ARTICLE 16. MISCELLANEOUS PROVISIONS . 16.1 VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern District of Florida, in federal court. BY ENTERING INTO THIS AGREEMENT, CONSULTANT AND CITY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 16.2 EQUAL OPPORTUNITY EMPLOYMENT GOALS: Consultant agrees that it will not discriminate against any employee or applicant for employment for work under this Agreement because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age, and will take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age. 16.3 PUBLIC ENTITY CRIMES ACT: In accordance with the Public Entity Crimes Act (Section 287.133, Florida Statutes), a person or affiliate who is a consultant, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to,provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not bid on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or subconsultant under a contract with the City, and may not transact business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. For violation of this subsection by Consultant, City shall have the right to terminate the Agreement without any liability to City, and pursue debarment of Consultant 16.4 NO CONTINGENT FEE: Consultant warrants that it has not employed or retained any Y company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this subsection, City shall have the right to terminate the Agreement, without any liability or, at its discretion, to deduct from the contract price (or otherwise recover) the full amount of such fee, commission, percentage, gift, or consideration. 16.5 LAWS AND REGULATIONS: 16.5.1 The Consultant shall, during the Term of this Agreement, be governed by all 9 9 � 9 Y Applicable Laws which may have a bearing on the Services involved in the Project. 16.5.2 Project Documents. In accordance with Section 119.07 (3) (ee), Florida Statutes, entitled "Inspection, Examination, and Duplication of Records; Exemptions," all building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, are exempt from the provisions of 26 Section 119.07(1), Florida Statutes (inspection and copying of public records), and s. 24(a), Article I of the State Constitution. Information made exempt by this paragraph, with prior written approval from the City Manager, may be disclosed to another entity to perform its duties and responsibilities; to a licensed architect, engineer, or contractor who is performing work on or related to the Project; or upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information. 16.5.2.1 In addition to the requirements in this subsection 1.6.5.2, the Consultant agrees to abide by all applicable Federal, State, and City procedures, as may be amended from time to time, by which the documents are handled, copied, and distributed which may include, but is not limited to, each employee of Consultant and Subconsultants that will be involved in the Project being required to sign an agreement stating that they will not copy, duplicate, or distribute the documents unless authorized by the City Manager, in writing. 16.5.2.2 The Consultant and its Subconsultants agree in writing that the Project documents are to be kept and maintained in a secure location. 16.5.2.3 Each set of the Project documents are to be numbered and the whereabouts of the documents shall be tracked at all times. 16.5.2.4 A log is developed to track each set of documents logging in the date, time, and name of the individual(s) that work on or view the documents. 16.6 CORRECTIONS TO CONTRACT DOCUMENTS: The Consultant shall prepare, without added compensation, all necessary supplemental documents to correct errors, omissions, and/or ambiguities which may exist in the Contract Documents prepared by Consultant, including documents prepared by its Subconsultants. Compliance with this subsection shall not be construed to relieve the Consultant from any liability resulting from any such errors, omissions, and/or ambiguities in the Contract Documents and other documents or Services related thereto. 16.7 ASSIGNMENT: The Consultant shall not assign, transfer or convey this Agreement to any other person, firm, association or corporation, in whole or in part, without the prior written consent of the City Commission, which consent, if given-at all, shall be at the Commission's sole option and discretion. However, the Consultant will be permitted to cause portions of the Services to be performed by Subconsultants, subject to the prior written approval of the City Manager. 16.8 SUCCESSORS AND ASSIGNS: The Consultant and the City each binds himself/herself, his/her partners, successors, legal representatives and assigns to the other party of the Agreement and to the partners, successors, legal representatives, and assigns of such party in respect to all covenants of this Agreement. The Consultant shall afford the City (through the City Commission) the opportunity to approve or reject all proposed assignees, successors or other changes in the ownership structure and composition of the Consultant. Failure to do so constitutes a breach of this Agreement by the Consultant. 27 16.9 PROVISION OF ITEMS NECESSARY TO COMPLETE SERVICES: In the performance of the Services prescribed herein, it shall be the responsibility of the Consultant to provide all salaries, wages, materials, equipment, Subconsultants, and other purchased services, etc., as necessary to complete said Services. 16.10 INTENT OF AGREEMENT: 16.10.1 The intent of the Agreement is for the Consultant to provide design and other services, and to include all necessary items for the proper completion of such services for a fully functional Project which, when constructed in accordance with the design, will be able to be used by the City for its intended purpose. The Consultant shall perform, as Basic Services, such incidental work which may not be specifically referenced, as necessary to complete the Project. 16.10.2 This Agreement is for the benefit of the parties only and it does not grant rights to a third party beneficiary, to any person, nor does it authorize anyone not a party to the Agreement to maintain a suit for personal injuries, professional liability, or property damage pursuant to the terms or provisions of the Agreement. 16.10.3 No acceptance, order, payment, or certificate of or by the City, or its employees or agents, shall either stop the City from asserting any rights or operate as a waiver of any provisions hereof or of any power or right herein reserved to the City or of any rights to damages herein provided. 16.11 This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein; and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless memorialized in written document approval and executed with the same formality and of equal dignity herewith. IN WITNESS WHEREOF, the parties hereto have hereunto caused these presents to be signed in their names by their duly authorized officers and principals, attested by their respective witnesses and City Clerk on the day and year first hereinabove writte: Attest Ai CITY OF ,'A EA S.. - CIT CLT•r _ A ...................�4:i09t Attest %1cr �"`"' ed• 17/ •• (ki) `'gna 7 r'e/Se reta ��� .�•� f Si g�� :fie/President i- %HOV1.0 HS .S OR 4: • UAOE r • �el &FO' ��N Print lame �r��um , Print Name c-WL0ferft " 28 1 — Attorney t'$f Date SCHEDULE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND E-SCIENCES, INCORPORATED. CONSULTANT SERVICE ORDER Service Order No. for Consulting Services. TO: E-Science, Incorporated. 224 SE 9th Street Fort Lauderdale, FL 33316 PROJECT NAME: Project Name DATE: Pursuant to the agreement between the City of Miami Beach and Consultant for PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED" BASIS (RFQ 2014-146-YG) you are directed to provide the following services: SCOPE OF SERVICES: Per attached proposal dated , to be considered part of this Agreement. Estimated calendar days to complete this work: Days Original Service Order Amount: $ Total From Previous Additional Service Orders: Fee for this Service Order is Lump Sum/Not to Exceed amount of: Total Agreement to Date: City's Project Date Coordinator/Manager Assistant Director Date Consultant. Date Project Administrator-Director Date 29 SCHEDULE B CONSULTANT COMPENSATION Schedule of Payments Planning Services * $XXXXXXXX Design Services* $XXXXXXXX Bidding and Award Services $XXXXXXXX Construction Administration ** $XXXXXXXX Reimbursable Allowance*** $XXXXXXXX Note*: These services will be paid lump sum based on percentage complete of each phase as identified in the individual tasks. Note**: Construction Administration will be paid on a monthly basis upon commencement of construction. In the event that, through no fault of the Consultant, Construction Administration services are required to be extended, which extension shall be subject to prior City approval, and what shall be at the City's sole discretion, the Consultant agrees to extend said services for $XX)UUUC, per month, for the duration required to complete the Project. Note***: The Reimbursable Allowance belongs to the City and must be approved in writing, in advance, by the Project Administrator. Unused portions will not be paid to the Consultant. 30 HOURLY BILLING RATE SCHEDULE Project Principal $172.50 Project Engineer(Coastal or $116.15 Other) Project Manager $138.00 Sr. Field Services Professional $116.15 Senior Civil Engineer $138.00 Field Services Professional $ 80.50 Civil Engineer $116.15 Threshold Inspector $138.00 Senior Electrical Engineer $138.00 Structural Special Inspector $109.25 Electrical Engineer $116.15 Technical Editor $ 74.75 Senior Mechanical Engineer $138.00 Senior GIS Specialist $116.15 Mechanical Engineer $116.15 GIS Specialist $ 86.25 Senior Structural Engineer $138.00 Staff Engineer/Geologist/Scientist $ 94.30 Structural Engineer $116.15 Landscape Designer $ 95.45 Senior Environmental Engineer $138.00 Planner $116.15 Environmental Engineer $116.15 Project Principal ( Structural Engineer) $172.50 Environmental Technician $ 74.75 Project Manager(Structural Engineer) $138.00 Environmental Specialist $ 63.25 CAD Technician (Structural) $ 63.25 Environmental Permit Specialist $ 63.25 Traffic Engineers $116.15 Project Scientist $120.75 Cost Estimator $ 74.75 Senior Surveyor $138.00 Specifications Writer $ 63.25 Surveyor $116.15 Construction Administrator/Manager $ 94.30 Surveyor Support Staff $ 69.00 Senior Project Manager $138.00 Senior Architect $138.00 MEP Project Engineer $138.00 Architect $116.15 Horticultural/maintenance Consultant $ 86.25 Senior Designer $138.00 Irrigation Engineer $ 94.30 . Designer $ 95.45 Job Captain $ 92.00 Senior Urban Planner $138.00 Interior Designer $ 95.45 Senior CAD Technician $ 69.00 Principal/Director of Design $138.00 CAD Technician $ 63.25 Senior Landscape Architect $138.00 Landscape Architect $116.15 Clerical $ 40.25 Administrative Assistant $ 40.25 Survey Crew Party of2 $140.68 Survey Crew Party of 2 w/ GPS $168.51 Survey Crew Party of 3 $170.44 Survey Crew Party of 3 w/ GPS $197.01 Survey Crew Party of 4 $211.31 Survey Crew Party of 4 w/ GPS $250.13 Sr. Inspector(CEI) $103.50 Inspector(CEI, Field or $ 94.88 Construction) 31 SCHEDULE C APPROVED SUBCONSULTANTS Subconsultants: AirQuest Environmental, Inc. • Providing industrial hygiene, asbestos, lead based paint, and hazardous materials services. 32 r ATTACHMENT A RESOLUTION, COMMISSION ITEM, AND COMMISSION MEMORANDUM 33 RESOLUTION NO. 2015-29068 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2014-346-YG, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN AS-NEEDED-BASIS, FOR THE DISCIPLINES OF PLANNING AND URBAN DESIGN ARCHITECTURE, ENVIRONMENTAL ENGINEERING, INTERIOR DESIGN AND SPACE PLANNING ARCHITECTURE, AND STRUCTURAL ENGINEERING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KEITH AND SCHNARS, P.A., AECOM TECHNICAL SERVICES, INC., - ZYSCOVICH, INC., AND THE CORRADINO GROUP, INC., FOR THE DISCIPLINE OF PLANNING AND URBAN DESIGN ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KEITH AND SCHNARS, P.A., URS CORPORATION, E-SCIENCES, INC., CB&I ENVIRONMENTAL & INFRASTRUCTURE, INC., AND KIMLEY-HORN AND ASSOCIATES, INC., FOR THE DISCIPLINE OF ENVIRONMENTAL ENGINEERING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH EDWARD LEWIS ARCHITECTS, INC., FOR THE DISCIPLINE OF INTERIOR DESIGN AND SPACE PLANNING ARCHITECTURE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH DOUGLAS WOOD ASSOCIATES, INC., STANLEY CONSULTANTS, INC., THORNTON TOMASETTI, INC., BRINDLEY PIETERS & ASSOCIATES, INC., AND BCC ENGINEERING, FOR THE DISCIPLINE OF STRUCTURAL ENGINEERING; FURTHER, SHOULD THE ADMINISTRATION BE UNABLE TO NEGOTIATE AN AGREEMENT WITH ANY OF THE RECOMMENDED FIRMS, THE ADMINISTRATION IS AUTHORIZED TO NEGOTIATE WITH OTHER RANKED FIRMS IN ORDER OF RANK IN EACH CATEGORY; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, Request for Qualifications No. 2014-346-YG (the RFQ) was issued on September 18, 2014, with an opening date of December 2, 2014; and WHEREAS, a voluntary pre-proposal meeting was held on October 1, 2014 and on October 13, 2014; and WHEREAS, the City received proposals from a total of fifty-one (51)firms; and WHEREAS, because of the magnitude of the scope of the RFQ, including all the service categories requested, the Administration will evaluate and make recommendations for award by category group; and WHEREAS, on June 10, 2015, via Resolution 2015-29041, the Mayor and City Commission accepted the City Manager's recommendation pertaining to the ranking of proposals for the following disciplines/groups: Group 1 - Landscape Architecture; Group 2 - General Architecture, Town Planning Architecture and Historical Preservation Architecture; Group 3 - Civil Engineering and Land Surveying; and Group 4: Mechanical, Electrical, and Plumbing Engineering; and WHEREAS, this resolution only addresses an award recommendation for the following remaining disciplines/groups: Group 1 - Planning and Urban Design Architecture and Environmental Engineering; Group 2: Interior Design and Space Planning Architecture; and Group 4: Structural Engineering; and WHEREAS, on February 5, 2015, the City Manager via Letter to Commission (LTC) No. 054-2015, appointed an Evaluation Committee (the "Committee"), which included evaluation committee members for each category group; and WHEREAS, the Evaluation Committee (the "Committee") for Groups 1, 2, and 4 consisted of the following individuals: • GROUP 1 —PLANNING AND URBAN DESIGN ARCHITECTURE, AND ENVIRONMENTAL ENGINEERING • Margarita Wells, Environment and Sustainability Specialist, Building Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Humberto Cabanas, Division Director, CIP, City of Miami Beach; and GROUP 2—INTERIOR DESIGN/SPACE PLANNING ARCHITECTURE • Deborah Tackett, Preservation and Design Manager, Planning Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Valeria Mejia, ADA Coordinator, Property Management, City of Miami Beach; and • GROUP 4—STRUCTURAL ENGINEERING • Sabrina Baglieri, Sr. Capital Projects Coordinator, CIP, City of Miami Beach • Oniel Toledo, Construction Manager, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach WHEREAS, the Committees convened to consider the proposals, as follows: the Committee for Group 1 convened on February 26, 2015; the Committee for Group 2 convened on March 19, 2015; and the Committee for Group 4 convened on April 8, 2015; and WHEREAS, the Committees were provided an overview of the project; information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information on the scope of services, references, and a copy of each proposal; and WHEREAS, the Committees were instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ; and WHEREAS, the Committee's ranking for the discipline of Group 1 - Planning and Urban Design Architecture was as follows: Keith and Schnars, P.A., top ranked; AECOM Technical Services, Inc., second highest ranked; Bermello, Ajamil & Partners, Inc., third highest ranked, Zyscovich, Inc., fourth highest ranked; The Corradino Group, Inc., fifth highest ranked; and WHEREAS, the Committee's ranking for the discipline of Group 1- Environmental Engineering was as follows: Keith and Schnars, P.A., top ranked; URS Corporation, second highest ranked; E-Sciences, Inc., third highest ranked, CB&I Environmental & Infrastructure, Inc., fourth highest ranked; Kimley-Horn and Associates, Inc., fifth highest ranked; GFA International, Inc., and Stantec Consulting Services, Inc., are tied as the sixth highest ranked; Cummins Cederberg, Inc., eighth highest ranked, and WHEREAS, the Committee's ranking for the discipline of Group 2 - Interior Design and Space Planning Architecture was as follows: Bermello, Ajamil & Partners, Inc., top ranked; Edward Lewis Architects, Inc., second highest ranked; and WHEREAS, the Committee's ranking for the discipline of Group 4 - Structural Engineering was as follows: Douglas Wood Associates, Inc., top ranked; Stanley Consultants, Inc., second highest ranked; Thornton Tomasetti, Inc., third highest ranked; Brindley Pieters & Associates, Inc., fourth highest ranked; BCC Engineering, Inc., fifth highest ranked; CES Consultants, Inc., sixth highest ranked, and HAKS Engineers Architects and Land Surveyors, P.C., as the seventh highest ranked; and WHEREAS, the City Manager has considered the proposals received, the results of the evaluation committee process and Section 2-369 of the City Code, which states that in the award of contracts the following, shall be considered: (1) The ability, capacity and skill of the bidder to perform the contract. (2) Whether the bidder can perform the contract within the time specified, without delay or interference. (3) The character, integrity, reputation,judgment, experience and efficiency of the bidder. (4) The quality of performance of previous contracts. (5) The previous and existing compliance by the bidder with laws and ordinances relating to the contract; and WHEREAS, after careful review of the above, the City Manager recommends that the Administration be authorized to enter into negotiations as follows: Keith and Schnars, P.A., AECOM Technical Services, Inc., Zyscovich, Inc., and The Corradino Group, Inc., for the discipline of Planning and Urban Design Architecture. The City Manager does not recommend an award to Bermello, Ajamil & Partners in this group because of pending litigation with the City. Keith and Schnars, P.A., URS Corporation, E-Sciences, Inc., CB&I Environmental & Infrastructure, Inc., and Kimley-Horn and Associates, Inc., for the discipline of Environmental Engineering. Edward Lewis Architects, Inc., for the discipline of Interior Design and Space Planning Architecture. The City Manager does not recommend an award to Bermello, Ajamil & Partners in this group because of pending litigation with the City. Douglas Wood Associates, Inc., Stanley Consultants, Inc., Thornton Tomasetti, Inc., Brindley Pieters & Associates, Inc., and BCC Engineering, Inc., for the discipline of Structural Engineering. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals pursuant to Request For Qualifications (RFQ) No. 2014-346-YG, for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis, for the disciplines of Planning and Urban Design Architecture, Environmental Engineering, Interior Design and Space Planning Architecture, and Structural Engineering; authorizing the Administration to enter into negotiations with Keith and Schnars, P.A., AECOM Technical Services, Inc., Zyscovich, Inc., and The Corradino Group, Inc., for the discipline of Planning and Urban Design Architecture; authorizing the Administration to enter into negotiations with Keith and Schnars, P.A., URS Corporation, E-Sciences, Inc., CB&I Environmental & Infrastructure, Inc., and Kimley-Horn and Associates, Inc., for the discipline of Environmental Engineering; authorizing the Administration to enter into negotiations with Edward Lewis Architects, Inc., for the discipline of Interior Design and Space Planning Architecture; authorizing the Administration to enter into negotiations with Douglas Wood Associates, Inc., Stanley Consultants, Inc., Thornton Tomasetti, Inc., Brindley Pieters & Associates, Inc., and BCC Engineering, for the discipline of Structural Engineering; further, should the Administration be unable to negotiate an agreement with any of the recommended firms, the Administration is authorized to negotiate with other ranked firms in order of rank in each category; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this I day of JG/ 2015. ATTEST: AdierZ R-fael Granado Cit I B m'qe. ilip tk T:\AGENDA\2015\July\PROCURE o 014'"—YG- signal A4itectural and Engineering Services-Reso(Plan,Urban Design,Env Eng,Int Design,Structural Eng).do INCORP ORATED= • , ��• •N c H 26 ,. . APPROVED AS TO FORM&LANGUAGE- &FOR EXECUTION City Attorney Date COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2014-346-YG, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN AS-NEEDED-BASIS, FOR THE DISCIPLINES OF PLANNING AND URBAN DESIGN ARCHITECTURE, ENVIRONMENTAL ENGINEERING, INTERIOR DESIGN AND SPACE PLANNING ARCHITECTURE, AND STRUCTURAL ENGINEERING. Key Intended Outcome Supported: Streamline The Delivery Of Services Through All Departments Supporting Data (Surveys, Environmental Scan, etc: N/A Item Summary/Recommendation: The Administration issued RFQ 2014 7346-YG to seek the proposals from consultants to provide Architectural and Engineering Services in Specialized Categories On An As-Needed-Basis, for projects in which construction costs do not exceed $2 Million or for study activities for which the fee does not exceed $200,000. The RFQ was approved for issuance by the City Commission on September 17, 2014. The RFQ was released on September 18, 2014. A pre-proposal conference to provide information to the proposers submitting a response was held on October 1, 2014. An additional pre-proposal conference was also held on October 13, 2014. On December 2, 2014, the City received proposals from fifty-one(51)firms. Via Resolution 2015-29041 passed and adopted June 10, 2015, the Mayor and City Commission accepted the City Manager's recommendation pertaining to the ranking of proposals for the disciplines of Landscape Architecture, General Architecture, Town Planning Architecture, Historical Preservation Architecture, Civil Engineering, Land Surveying, and Mechanical, Electrical, and Plumbing Engineering. This agenda item addresses an award recommendation for the following remaining disciplines: Planning and Urban Design Architecture, Environmental Engineering, Interior Design and Space Planning Architecture, and Structural Engineering. After reviewing the submission, the Evaluation Committee's rankings of proposals received and the City Code, the City Manager recommends that the Mayor and the City Commission, pursuant to RFQ No. 2014-346-YG, for Architectural and Engineering Services in Specialized Categories On An-Needed-Basis, authorize the Administration to enter into negotiations with the Proposers recommended for each discipline as noted beginning on page 5 of the attached memorandum. In the event that the Administration is unable to negotiate a mutually agreeable with any of the recommended firms, the City Manager recommends that the Mayor and City Commission authorize the Administration to negotiate with other ranked firms, in order of rank, in each category. Further, the City Manager recommends the Mayor and City Clerk be authorized to execute an Agreement upon conclusion of successful negotiations by the Administration. RECOMMENDATION Adopt the Resolution. Advisory Board Recommendation: N/A Financial Information: Source of Amount Account • Funds: 1 The cost of the related services, determined upon successful negotiations, are subject to funds availability approved through the City's budgeting process. OBPI City Clerk's Office Legislative Tracking: Alex Denis, Extension 6641 Sign-Offs: D •artment Director Assistant City Manager City . !er AS I,. EC DM MT JL • T:IAGEN II• 015\July\PROCUREME T12N 014- 46-YG RFC)-Professional Architectural and Engineering Services-Sum a (Plan, Urban Design, Env Eng, t Design,Structural Eng).docx MIAMIBEACH AGENDA ITEM ` DATE 7-g-IS- I BEACH M IA� City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139, .miamibeachfl.gov C MMISSIO ./MEMORANDUM TO: Mayor Philip Levine and Members of he City Comm'ssion FROM: Jimmy L. Morales, City Manager DATE: July 8, 2015 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2014-346-YG, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN AS-NEEDED-BASIS, FOR THE DISCIPLINES OF PLANNING AND URBAN DESIGN ARCHITECTURE, ENVIRONMENTAL ENGINEERING, INTERIOR DESIGN AND SPACE PLANNING ARCHITECTURE, AND STRUCTURAL ENGINEERING. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME SUPPORTED Streamline The Delivery Of Services Through All Departments BACKGROUND Since June 9, 2010, the City has had contracts pursuant to Request for Qualifications (RFQ) 01-09/10 with various firms for professional architectural and engineering services in specialized categories on an "as-needed-basis". This contract provides access to architecture and engineering (A & E) firms in accordance with the requirements of the State of Florida, Consultant's Competitive Negotiation Act (CCNA). At its September 11, 2013 meeting, the Mayor and City Commission approved the recommendation of the Administration to exercise the last option for renewal of one (1) year, which extended the contract until September 29, 2014. Resolution 2014-28743, passed and adopted September 17, 2014, authorized the issuance of a new RFQ for professional architectural and engineering services in specialized categories on an "as-needed-basis". This resolution further authorized the Mayor and City Clerk to execute Amendment No. 1 to the Contracts executed pursuant to RFQ 01-09/10 to authorize month-to- month extensions until such time as a new RFQ process was completed and new contracts were executed. RFQ PROCESS On September 17, 2014, the City Commission approved the issuance of Request for Qualifications (RFQ) No. 2014-346-YG for Professional Architectural and Engineering Services in Specialized Categories On An "As-Needed-Basis". On September 18, 2014, the RFQ was issued. A pre-proposal conference to provide information to the proposers submitting a response was held on October 1, 2014. An additional pre-proposal conference was also held on October 13, 2014. RFQ responses were due and received on December 2, 2014. Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Qualifications(RFQ)No. 2014-346-YG, for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. July 8, 2015 Page 2 The City received proposals in response to the RFQ from the following fifty-one (51)firms: AECOM Technical Services Marlin Engineering Bermello Ajamil & Partners, Inc. McHarry Associates BCC Engineering, Inc. Miller Legg BEA Architects MSA (Milian, Swain &Associates, Inc.) Bender&Associates Architects Pure Engineering Services Biscayne Engineering Company, Inc. R.J. Behar& Company, Inc. Brindley Pieters &Associates RAI CB&I Environmenatal & infrastructure Reines & Straz CES Consultants, Inc. RGD Chen Moore and Associates RJ Heisenbottle CIMA Robayna and Associates Coastal Systems International, Inc. Ross Engineering CPH, Inc. SBLM Architecs Craven Thompson and Associates Schwebke - Shiskin &Associates, Inc. Cummins Cederberg, Inc. Stanley Consultants Douglas Wood Stantec EAC Consulting, Inc. The Corradino Group ELA Architects Thorton Tomasetti E-Sciences TLC Engineering GFA International, Inc. Triangle Surveying Map Glavovic Studio URS Corporation HAKS Wade Trim Keith and Schnars, P.A. William B Medellin Architect P.A. Kimley Horn Wolfberg Alvarez and Partners Kobi Karp Zyscovich Architects Lockwood, Andrews & Newman, Inc. On June 10, 2015, via Resolution 2015-29041, the Mayor and City Commission accepted the City Manager's recommendation pertaining to the ranking of proposals for the following disciplines/groups: Group 1 - Landscape Architecture; Group 2 - General Architecture, Town Planning Architecture and Historical Preservation Architecture; Group 3 - Civil Engineering and Land Surveying; and Group 4: Mechanical, Electrical, and Plumbing Engineering. This agenda item only addresses an award recommendation for the following remaining disciplines/groups: Group 1 - Planning and Urban Design Architecture and Environmental Engineering; Group 2: Interior Design and Space Planning Architecture; and Group 4: Structural Engineering. On February 5, 2015, the City Manager appointed the Evaluation Committee via LTC # 054- 2015, which included evaluation committee members for each category group. The Evaluation Committee (the"Committee")for these groups consisted of the following individuals: GROUP 1 — PLANNING AND URBAN DESIGN ARCHITECTURE, AND ENVIRONMENTAL ENGINEERING • Margarita Wells, Environment and Sustainability Specialist, Building Department, City of Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Humberto Cabanas, Division Director, CIP, City of Miami Beach Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Qualifications(RFQ)No. 2014-346-YG, for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. July 8, 2015 Page 3 GROUP 2—INTERIOR DESIGN/SPACE PLANNING ARCHITECTURE • Deborah Tackett, Preservation and Design Manager, Planning Department, City of • Miami Beach • Rogelio Madan, Principal Planner, Planning Department, City of Miami Beach • Valeria Mejia, ADA Coordinator, Property Management, City of Miami Beach GROUP 4— STRUCTURAL ENGINEERING • Sabrina Baglieri, Sr. Capital Projects Coordinator, CIP, City of Miami Beach • Oniel Toledo, Construction Manager, Public Works, City of Miami Beach • Jose Perez, Capital Projects Coordinator, CIP, City of Miami Beach For Group 1 — Planning and Urban Design Architecture, the Committee convened on February 26, 2015 to consider proposals received to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process for the proposals received resulted in the ranking of proposers as indicated below. RFQ#2014-346-YG Professional . Architectural and Engineering Services LOW (PLANNING&URBAN Margarita Rogelio Humberto AGGREGATE DESIGN) Wells Ranking Madan Ranking Cabanas Ranking TOTALS Rank KEITH AND SCHNARS, P.A. 96 1 95 1 93 1 3 1 AECOM TECHNICAL SERVICES,INC. 82 2 88 2 87 3 7 2 BERMELLO,AJAMIL& PARTNERS,INC. 79 5 78 3 88 2 10 3 ZYSCOVICH,INC. 80 4 78 3 85 4 11 4 THE CORRADINO GROUP,INC. 82 2 75 5 81 5 12 5 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Qualifications(RFQ) No. 2014-346-YG, for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. July 8, 2015 Page 4 For Group 1 — Environmental Engineering, the Committee convened on February 26, 2015 to consider proposals received to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process for the proposals received resulted in the ranking of proposers as indicate_ d below. RFQ#2014-346-YG Professional Architectural and .• Engineering Services LOW (ENVIRONMENTAL Margarita Rogelio Humberto AGGREGATE ENGINEERING).. Wells Ranking Madan Ranking , Cabanas Ranking TOTALS Rank KEITH AND SCHNARS, P.A. 96 1 99 2 94 1 4 1 URS CORPORATION 93 2 100 1 88 4 7 2 E-SCIENCES,INC. 89 4 80 4 89 2 10 3 CB&I ENVIRONMENTAL& INFRASTRUCTURE,INC. 92 3 88 3 87 5 11 4 KIMLEY-HORN AND ASSOCIATES,INC. 83 5 79 6 89 2 13 5 GFA INTERNATIONAL, INC. 82 6 80 4 76 8 18 6 STANTEC CONSULTING SERVICES,INC. 82 6 79 6 83 6 18 6 CUMMINS CEDERBERG, INC. 61 8 57 8 80 7 23 8 For Group 2 — Interior Design and Space Planning, the Committee convened on March 19, 2015 to consider proposals received to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process for the proposals received resulted in the ranking of proposers as indicated below. RFQ#2014-346-YG Professional . Architectural and Engineering Services LOW (INTERIOR DESIGN& . Deborah Rogelio Valeria AGGREGATE SPACE PLANNING) Tackett Ranking Madan Ranking Mejia , Ranking _ TOTALS Rank BERMELLO AJAMIL& PARTNERS,INC. 92 1 92 1 88 1 3 1 EDWARD LEWIS ,ARCHITECTS,INC. 78 2 73 2 70 2 6 , _ 2 Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Qualifications(RFQ) No. 2014-346-YG,for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. July 8, 2015 Page 5 For Group 4—Structural Engineering, the Committee convened on April 8, 2015 to consider proposals received to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process for the proposals received resulted in the ranking of proposers as indicated below. RFQ#2014-346-YG Professional Architectural,and Engineering LOW Seririces Oniel Jose A. Sabrina AGGREGATE (STRUCTURAL ENGINEERING) Toledo Ranking Perez Ranking Baglieri Ranking TOTALS Rank DOUGLAS WOOD ASSOCIATES,INC. 100 1 94 1- 94 4 6 1 STANLEY CONSULTANTS,INC. 100 1 91 3 96 2 6 I 1 THORNTON TOMASETTI,INC. 97 3 90 4 97 1 8 I 3 BRINDLEY PIETERS&ASSOCIATES, INC. 95 4 92 2 93 5 11 4 BCC ENGINEERING,INC. 90 5 _ 89 5 95 3 13 5 CES CONSULTANTS.INC. 70 6 86 6 77 7 19 6 HAKS ENGINEERS,ARCHITECTS AND LAND SURVEYORS,P.C. 60 7 80 7 78 6 20 7 Because of the large number of response for certain disciplines and the projected volume of work, staff is recommending that no more than five (5)firms be awarded in each category. MANAGER'S DUE DILIGENCE & RECOMMENDATION The City Manager has considered the proposals received, the results of the evaluation committee process and Section 2-369 of the City Code which states that in the award of contracts the following shall be considered: (1) The ability, capacity and skill of the bidder to perform the contract. (2) Whether the bidder can perform the contract within the time specified, without delay or interference. (3) The character, integrity, reputation,judgment, experience and efficiency of the bidder. (4) The quality of performance of previous contracts. (5) The previous and existing compliance by the bidder with laws and ordinances relating to the contract. After careful review of the above, the City Manager recommends that the Administration be authorized to enter into negotiations as follows: Keith and Schnars, P.A., AECOM Technical Services, Inc., Zyscovich, Inc., and The Corradino Group, Inc., for the discipline of Planning and Urban Design Architecture. The City Manager does not recommend an award to Bermello, Ajamil & Partners in this group because of pending litigation with the City. Keith and Schnars, P.A., URS Corporation, E-Sciences, Inc., CB&I Environmental & Infrastructure, Inc., and Kimley-Horn and Associates, Inc., for the discipline of Environmental Engineering. Edward Lewis Architects, Inc., for the discipline of Interior Design and Space Planning Architecture. The City Manager does not recommend an award to Bermello, Ajamil & Partners in this group because of pending litigation with the City. Douglas Wood Associates, Inc., Stanley Consultants, Inc., Thornton Tomasetti, Inc., Brindley Pieters & Associates, Inc., and BCC Engineering, Inc., for the discipline of Structural Engineering. Commission Memorandum Accepting the Recommendation of the City Manager Pertaining to the Ranking of Proposals pursuant to Request For Qualifications(RFQ)No. 2014-346-YG, for Professional Architectural and Engineering Services In Specialized Categories On An As-Needed-Basis. July 8, 2015 Page 6 In the event that the Administration is unable to negotiate a mutually agreeable with any of the recommended firms, the City Manager recommends that the Mayor and City Commission authorize the Administration to negotiate with other ranked firms, in order of rank, in each category. The City Manager further recommends that the Mayor and City Clerk be authorized to execute an agreement upon conclusion of successful negotiations by the Administration. CONCLUSION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida accept the recommendation of the City Manager pertaining to the ranking of proposals pursuant to Request for Proposals (RFP) 2014-346-YG for Professional Architectural and Engineering Services in Specialized, on an as needed basis for the disciplines of Planning and Urban Design Architecture, Environmental Engineering, Interior Design and Space Planning Architecture, and Structural Engineering. JLM/MT DM/ EC/AD/YG T:\AGENDA\2015\July\PROCUREMENT12014-346-YG RFQ-Professional Architectural and Engineering Services-Memo(Plan,Urban Design, Env Eng,Int Design,Structural Eng).docx ATTACHMENT B REQUEST FOR QUALIFICATIONS (RFQ) 34 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfi.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 8 . REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS"(the"RFQ") NOVEMBER 24, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME.As a reminder to all Proposers, the deadline for the receipt of proposals is UNTIL 3:00 P.M., ON TUESDAY, DECEMBER 2, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. 2. ANSWERS TO ADDITIONAL QUESTIONS RECEIVED. Q1: Proposer dropped off two proposal packages on November 4, 2014. Proposer received Addendum 7 and read that the due date has been extended to December 2. Proposer would like to know if it is okay to leave the package in the Procurement office 'til then. Proposer also wanted to know that since its packages were dropped off on November 4, 2014, if Proposer's signature on the addendums is not required for Addendums 4, 5 &6. Al: Proposers who have already submitted their Proposal package, prior to the release of Addendum No. 7, may leave their Proposal package in the Procurement Department. To acknowledge receipt of Addendums 4 through 8 (which includes this addendum), Proposers may submit a revised Page 4 from Appendix A in a sealed envelope to the Procurement Department. Or, Proposers may also wait for the Proposal evaluation period when the Procurement Department will request any missing documentation from the Proposer, which will include acknowledgement of published addendums. Q2: Some clarification is still needed on Question#71 in Addendum No. 7. If using a 330 form for TAB 2, Section 2.1 /2.2 — Do we need to re-arrange the order of the 330 form to reflect the order requested? The answer provided in Addendum No. 7 does not clarify the way it should be arranged. Can a clause page be included before these sections that states: "Sections 2.1 and 2.2 are covered in the following 330 form" instead of re-arranging the order of the standard 330 form? A2: The order of Standard Form 330 should not be re-arranged. As indicated in Tab 2, Page 12 of the RFQ, "Proposers may submit the below requested information utilizing the enclosed Standard Form 330 — Architect-Engineer Qualifications". In its response, Proposer may include a page indicating that the information requested in Sections 2.1 and 2.2 of Tab 2 is shown in Standard Form 330 and immediately following include the completed form. Proposer shall indicate which sections of Standard Form 330 correspond to Section 2.1 and 2.2 of Tab 2. Page 1 of 2 2 1 Miami Beach ADDENDUM NO.8 RFQ 2014-346-SR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" Q3: Would you consider re-formulating this RFQ from scratch and putting out a new deadline? This might serve both the City's and the potential proposers' interests best. A3: No, the City will not consider this option. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 , YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a pro..:... re /........., PAI ' Denis rocurement Director MiAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 7 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" (the "RFQ") NOVEMBER 18, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended UNTIL 3:00 P.M., ON TUESDAY, DECEMBER 2, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3r' Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. 2. DELETION. The following specialized areas of the RFQ have been deleted: "Geotechnical", under Group B—Engineering, from Section 0200, Sub-Section 2. Purpose. "Acoustics, Noise Abatement'from Appendix C, Sub-Section C2., Scope of Work. "Storage Tank Repair and Monitoring"from Appendix C, Sub-Section C2., Scope of Work. 3. ADDITION. The following clause has been added to Appendix D—Special Conditions: 13. COMPETITIVE SPECIFICATIONS. It is the goal of the City to maximize competition for the project among suppliers &contractors. Consultant shall endeavor to prepare all documents, plans &specifications that are in accordance with this goal. Under no condition shall Consultant include means & methods or product specifications that are considered"sole source" or restricted without prior written approval of the City. ANSWERS TO QUESTIONS RECEIVED FROM PROSPECTIVE PROPOSERS: Q1: TAB 2 reads that proposers may submit the information requested under that Tab utilizing the SF330. Then item 2.1 of said Tab asks for 5 projects performed by the firm in the last five years. The SF 330 instruction usually allows for users to provide 10 projects. Does this mean the City is asking for 10 projects, or is it limiting the projects to 5? Could you please clarify? Al: Per Page 12 of the RFQ, Tab 2, Item 2.1, the Proposing Firm is only required to "submit five (5) relevant projects, performed in the last five (5) years as evidence of experience;"It is up to the Proposer's discretion should they want to list more than five relevant projects. 1 Q2: Section Cl. Minimum Requirements under Appendix C, the first bullet states "Proposer must have a minimum of five (5) years' experience and successfully completed at least five (5) projects for public sector agencies." Please clarify the City's definition of "successfully completed". Is this completion of the design or substantially completed in construction? A2: Successfully completed refers to successful completion of the project in the design phase. Q3: Are complete A/E teams, including sub-consultants, required for this RFQ submission? Due to the fact that the specific projects to be awarded under all categories are unknown at this time, as well as the fact that this is a minimum three-year contract term,we strongly feel it would be in the City's best interest to allow prime firms to submit without sub- consultants in order to allow future flexibility in selecting the best possible sub-consultant team for each specific task order's scope. A3: In accordance with Page 13 of the RFQ, Tab 3 —Approach and Methodology, `It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted." After award of contract, the prime Proposer would be allowed to add sub-consultants for each specific task as necessary and approved by the City through the City Manager. Q4: Do Form Based Code services fall under the Town Planning or Planning and Urban Design category. A4: Form based code services are not being sought at this time. Should a need arise in the future, the City may consider all its options, including (but not limited to) selecting a consultant pursuant to this RFQ or releasing a separate solicitation. Q5: Please provide copies of all sign in sheets scanned and have them sent out as an addenda as soon as possible. A5: Sign-in sheets for both pre-proposal conferences are attached to this addendum. Q6: At the pre-proposal conference, several firms asking for a deadline extension, especially because there is still the lingering question about team and grouping within a category or in multiple categories. We certainly would like to be informed of a deadline extension, as it could possibly impact the decision of small firms to pursue this solicitation. A6: As indicated in page 1 of this addendum, the deadline for receipt of proposals has been extended to Tuesday, December 2, 2014 at 3:00 PM. Proposers must be registered with Public Purchase to ensure receipt of all addenda. Q7: If we submit for more than one category, are we going to have to prepare a proposal for each or can we submit together(one proposal for all applicable categories)? A7: Per RFQ Section 0300—Submittal Instructions and Format, sub-section 3: Proposals shall clearly indicate if qualifications are being sought under Group A — Architecture andlor Group B — Engineering. Furthermore, firms are required to submit separate proposals for each specialized category under the respective 2 group for which they seek qualifications. Example: a firm which provides landscape architecture and interior design/space planning, shall respond under Group A — Architecture and shall submit two (2) proposals under said group; a proposal seeking qualifications under landscape architecture and a proposal seeking qualifications under interior design/space planning. Q8: Can we use our SF-330 which has the colors of our firm but is the exact same form? A8: Yes, that is allowed as long as the structure and contents of the form has not changed. Q9: We provide GiS services but have no Survey Department, can we submit a proposal or will you create a separate category for GiS? A9: Per this RFQ, the GIS services are limited to Survey and collecting GIS features. The City anticipates creating a separate broader GIS RFQ in the future. Q10: Will the relevant experience still be completed projects or can ongoing projects be included (discrepancy between page 12 and Appendix C) A10: Per Appendix C, Section C.1., Minimum Requirements, the relevant project experience must be for successfully completed projects. Q11: To follow up on the discussion at yesterday's Pre-Bid meeting,we would like to know if we can submit for Multiple Categories in one package. For example: Civil and Environmental in Group B - Engineering. This would greatly reduce the work effort (not to mention excess paper!) for both the City and the consultants. If this is not possible, then we respectfully request that you consider a time extension to allow firms adequate time to prepare numerous submissions. Al 1: Please refer to the answer written for Question #7 in this Addendum. Q12: Please indicate teaming restrictions, if any, on sub-consultants. Thank you. Al2: Per Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted.". As indicated above, Proposers must clearly indicate in their proposal which sections of the scope will be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted. Q13: Section 0300 3. Statements of Qualifications Format. Tab 1 - Item 1.3 Minimum Qualification Requirements (a), Requires LEED, ULI, AiCP,APA Certifications for Planning, Urban and Historical Preservation Architects. Please clarify why Historic Preservation architects require such certifications. A13: Please note that, pursuant to Appendix C, section C1. Minimum Requirements, Planning, Urban, and Historical Preservation Architects certified by or members of LEED, ULI, AICP, APA is a preference and not a requirement. As such, firms that do not have architects certified by or members of LEED, ULI, AICP, APA will not be penalized. 3 Q14: Please clarify the ambiguity in the RFQ 2014-346-YG as to teaming: whether an architectural firm can submit as a lead firm with a roster of subconsultants who, together, cover specialties in both of the listed areas. Also, please clarify whether subconsultants can, in their turn, use specialty subconsultants to cover any gaps in their own team's expertise. A14: While proposers are not precluded from including sub-consultants as part of its team, per Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted." Q15: Regarding the RFQ for Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed Basis", will there be an additional addendum published addressing the teaming clarification that was brought up during the first pre-proposal meeting? The second meeting is not until 10113 and the RFQ packages are due on 10/23; this is a very small time-frame to gather a team if need be. A15: Please refer to the answer written for Question #3 and #14 in this addendum. As indicated in page 1 of this addendum, the deadline for receipt of proposals has been extended to Tuesday, December 2, 2014 at 3:00 PM. Proposers must be registered with Public Purchase to ensure receipt of all addenda. Q16: For submission for Environmental Engineering, the City states per the RFQ that it is searching for submissions in the following sub-categories: general environmental services, environmental & coastal permitting, and contamination assessment. According to your Environmental Department representative, the City prefers for a firm to do this in- house, correct? If we cannot do all these 3 services in-house, can we submit just to the 1 service that we are able to do in-house, or does the City prefer that we team with sub- consultants to be able to submit for all 3 services under Environmental Engineering? A16: In accordance with RFQ Page 13, Tab 3 —Approach and Methodology, `It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer(rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted." In accordance with the above language, the City prefers that Proposers perform services in- house (with its own forces); however should they be unable to, Proposers must indicate which sections of the scope will be subcontracted. Q17: Under section C2. Scope of Work required, does Coastal Engineering and Coastal Surveys fall under the Civil Engineering discipline? A17: Yes, Coastal Engineering and Coastal Surveys fall under Civil Engineering. Q18: Please confirm that if we are to submit to Civil and Environmental Engineering, that the City requires 2 separate proposals. A18: Please refer to the answer written for Question #7 in this Addendum. 4 Q19: The question is regarding whether the City expects a complete team to be put together for each of the categories depending on the types of projects. For example, if the City intends on doing a pump station project under the Civil Group, do we need to include electrical and mechanical resumes or firms on our team for that category? A19: As part of their submittal, a Civil Engineering firm may include in its proposal qualifications of mechanical and electrical engineers. Please note however, per Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm(with its own forces) and which sections are intended to be subcontracted". Q20: Is a submittal required for each category a firm may be interested in under Groups A&B? A20: Please refer to the answer written for Question #7 in this Addendum. Q21: Are firms permitted to develop a comprehensive team for each category. A21: Please refer to the answer written for Question#3 and #14 in this addendum. Q22: Are there teaming restrictions? Can a prime firm go as a subconsultant to a firm for any category? A22: Please refer to the answer written for Question#12 in this Addendum. Q23: I have an inquiry regarding what defines the "General" under the Group A - Architecture Category. Is there a list breakdown of services that can be provided to demonstrate/define "General"? A23: General Architecture is defined as the planning, programming, design, preparation of construction documents, permitting and construction supervision for single and multi-purpose facilities and their sites. These facilities may include, but may not be limited to: parking garages, park facilities, fleet maintenance and storage buildings, etc. Q24: At the top of Page 13 of RFQ 2014-346-YG it indicates that a copy of staff's accredited college diploma or bachelor's degree in Environmental Sciences or related field should be provided for Environmental Engineering Firms. I have two questions: Can a Florida licensed Professional Engineer's certificate satisfy this criteria as Florida licenses PEs only with degrees in engineering from accredited schools? Will an official transcript or other documentation from the school suffice in lieu of a copy of a diploma if that transcript/document clearly states that the individual received a bachelor's degree in an environmental science or related field? A24: Yes, a Florida licensed Professional Engineer's certificate may be provided. Environmental Engineering firms providing General Environmental Services, Environmental and Coastal Permitting, and Contamination Assessment, must provide copies of the following: Staffs accredited college diploma or Bachelor's degree in Environmental Sciences or related field. Q25: It is a burden on the firms to submit multiple proposals for one, the architecture and engineering categories and then also for the subcategories. It will also slow down the review process by the City. Will the city consider providing a check list for areas of interest and in which the firms are qualified for and for it to be included in the proposal? 5 A25: Please refer to the answer written for Question #7 in this Addendum. Q26: The RFQ states that Landscape Architects must be certified by the International Society of Arboriculture, Landscape Inspectors Association of Florida and FNGLA. These are not certifications normally held by Landscape Architects. Can an ISA certified Arborist be added as a sub consultant to satisfy this requirement? A26: Yes. Q27: If the submitting firm desires to submit proposals for multiple categories, would the City consider allowing the submitting firm to submit one proposal in which the firm describes what categories they may qualify for? It is not clear in the RFP if the City's intent submitting firms to form teams. For s t o RF i tent is for submitt n firm Y g example, it is typical for a Civil engineering firm to submit as part of its team a surveyor and geotechnical firm that they have a working relationship with. Is it the City's intent to pair firms qualified under separate categories to complete a task order under this contract? Furthermore, the RFP encourages that the submitting firm should self-perform the work proposed under the desired category, however it goes on to encourage the use of DBE sub-consultants. This is somewhat contradictory, Please clarify? A27: Please refer to the answer written for Question #3, #7, and #14 in this Addendum. Q28: If the instructions in the RFQ prevail and proposers are to submit one individual proposal (1-original/l1 copies) per discipline, would the City consider giving an extension of the current deadline or staggering the due dates for each the disciplines (e.g. civil, structural, environmental, mechanical etc)? A28: Please refer to the answer written for Question # 7 in this Addendum. As indicated in page 1 of this addendum, the deadline for receipt of proposals has been extended to Tuesday, December 2, 2014 at 3:00 PM. Proposers must be registered with Public Purchase to ensure receipt of all addenda. Q29: Will a State issued DBE certification suffice as"verifiable evidence" of Proposer's intent to use DBEs on this contract? A29: Yes. Per Page 13 of the RFQ, Tab 3 —Approach and Methodology, "Accepted DBE certifications include the Small Business Administration (SBA), State of Florida, or Miami-Dade County." Q30: Do the 5 projects being requested as "Qualifications of Proposing Firm", Tab 2-Section 2.1, need to be completed? A30: Yes. Per Appendix C, Section C.1, Minimum Requirements, the relevant project experience must be for successfully completed projects. Q31: Do the 5 projects being requested as "Qualifications of the Proposer Team (Architects and Engineers)Tab 2-Section 2.2, need to be completed? A31: Yes. Per Appendix C, Section C.1, Minimum Requirements, the relevant project experience must be for successfully completed projects. Q32: Is it the intent of the RFQ that submitting firms only show 5 relevant projects in the SF 330, as requested in Tab 2-Section 2.1? 6 A32: Please refer to the answer written for Question#1 in this Addendum. Q33: In speaking to D & B they say an SQR is not something most people are subscribed, but a Comprehensive Report can substitute in many cases since they are similar. Is the SQR mandatory or is there an alternative? A33: The submittal of the SQR is mandatory. Per Page 12 of the RFQ, Tab 2, Item # 2.3, "Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun &Bradstreet." Q34: Is the 2"d underlined area a repetitive requirement of the 1st underlined area? Or are you requesting 2 different sets of five (5) relevant projects? RFQ Page 12 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing the scope of services as identified in this solicitation, including experience in providing scope of services to public sector agencies. Proposer must submit five(5) relevant projects, performed in the last five (5)years as evidence of experience; the following is required: project description, agency name, agency contact, contact telephone & email, and year(s)and term of engagement. 2.2 Qualifications of Proposer Team (Architects and Engineers). Provide an organizational chart of all personnel and consultants to be used for this project if awarded, the role that each team member will play in providing the services detailed herein and each team members'qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each respondent team member to be assigned to this contract. For each architect and engineer, include information for five (5) relevant projects, performed in the last five(5)years for public sector clients. Relevant projects shall include those projects similar in scope to those services listed in this RFQ. A34: The requirements indicated in Page 12 of the RFQ, Tab 2, Item # 2.1 are applicable to the "Proposing Firm": The requirements indicated in Page 12 of the RFQ, Tab 2, Item # 2.2 are applicable to the "Architect and Engineer"in each firm/team. Q35: If we are to have D&B send the SQR directly to the City what information should we include in this tab for our submittal? 2.3 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report(SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. A35: Given that the SQR must be submitted directly to the Procurement Contact named in the RFQ, Proposers are not required to include information in their proposal under Item # 2.3 of Tab 2, Page 12 of the RFQ. Q36: Do relevant projects have to be completed projects or can they be currently in progress? A36: Please refer to the answer written for Question# 10 in this Addendum. 7 Q37: Under Section C1. MINIMUM REQUIREMENTS: Planning, Urban, and Historical Preservation Architects certified or members of LEED, ULI, AICP, APA is preferred. However, since this is the City's preference and not a minimum requirement, if the firm does not hold any of these certifications will the proposal be deemed non-responsive and not be considered? A37: No, this is a preference and not a requirement. Q38: Given that many firms will be able to Prime various disciplines in Group A and Group B, would the City consider changing the requirements in the current RFQ and requesting that one proposal address all the disciplines for which the firm is able to Prime? A38: Please refer to the answer written for Question#7 in this Addendum. Q39: Our firm is submitting proposals in four disciplines and our corporate offices are questioning the need for 4 separate Dun & Bradstreet SQR Reports. Can we submit one for the firm since they are costly, and the information will be the same on all four? A39: Yes. Q40: If the City intends to select twelve separate firms, then will the City be providing the coordination between disciplines or will one of the twelve firms be required to provide the overall coordination? A40: The City is not limited to awarding only one Proposer per specialized category. The City may award more than one Proposer per specialized category. When professional services are required, a proposed project will be analyzed in terms of the predominant professional specialty required, and a firm will be selected by the City from the appropriate specialization list. The prime proposer will be responsible to hire the applicable or required sub-consultants and coordinate the work. Q41: If the City intends to select twelve separate firms, then why does the sample contract call for written approval of all sub-consultants? A41: Please note that the City does not intend to select only twelve separate firms (firm per specialized area). Multiple firms may be qualified per category. Proposers are not precluded from including sub-consultants as part of its team. Per Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer(rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted." As indicated in the last part of the above cited language, Proposers shall indicate the sections of the services the Proposer intends to sub-contract. Q42: If the City intends to select A!E Teams already put together by the Consultant, then why does the RFQ require each discipline to submit separate proposals? This would result in twelve (12) original proposals and one hundred and twenty (120) copies be submitted for one full AlE Team of all disciplines. A42: Please refer to the answer written for Question #7 in this Addendum. 8 Q43: Is it the City's intent to select Architecture! Engineering Teams for this contract or to make twelve (12) separate selections of firms, one for each discipline listed on page 3 of the RFQ and require these twelve firms to work together as a team? Of course a firm could be selected for more than one discipline... A43: The City is not limited to awarding only one Proposer per specialized category. The City may award more than one Proposer per specialized category. Q44: Is it possible to get a copy of the attendee list for both pre-proposal meetings or will they be posted online? A44: Copies of the sign-in sheets for both pre-proposal meetings are attached to this Addendum. Q45: If a firm was interested in pursuing Park work, which category should they submit under, "Landscape"or"Planning and Urban Design"? A45: A firm may submit under both categories. A firm designing a Park, will need to have planners/urban designers. If the firm is only interested in doing the landscaping for the Park, then they may submit under Landscape only. Q46: We will be submitting for the Civil category with subs that will be needed to carry out the task. How will our proposal be evaluated in relation to the proposal submitted by an architectural team who will have sub-consultants which may also include civil? A46: All proposals will be evaluated in accordance with the evaluation criteria stipulated in Section 0400—Statements of Qualifications Evaluation, Page 14 of the RFQ. Q47: Tab 2 (Section 2.2- Qualifications of Proposer Team) — Do we have to provide 5 relevant projects for each of the sub-consultants on our team? A47: Section 2.2 of Tab 2 indicates: "For each architect and engineer, include information for five (5) relevant projects, performed in the last five (5) years for public sector clients. Relevant projects shall include those projects similar in scope to those services listed in this RFQ." If the sub- consultant team includes architects and engineers, then Proposer shall also list five (5) relevant projects in the last five (5) years for public sector clients. Q48: Minimum Qualifications Requirements, C1 Minimum Requirements. Architects and engineers must be licensed by the Florida Department of Business and Professional Regulation. -Landscape Architects must be certified by International Society of Arboriculture Certification, Landscape Inspectors Association of Florida Certification, FNGLA Certification. Are Landscape Architects are specifically required to have all three additional certifications? Typically the Florida Department of Business Landscape Architecture Professional Regulation License will suffice in lieu of these requirements. A48: The Florida Department of Business Landscape Architecture Professional Regulation License is acceptable. 9 Q49: We will be submitting for Mechanical, Electrical, and Plumbing — You stated that you all prefer that each discipline be submitted separately; When I submit my staff and firms qualifications for each discipline, how exactly to you all want that formatted? A49: Please refer to the "Clarification" provided in Page 1 of this Addendum. Also, please refer to RFQ Page 11, Section 0300—Submittal Instructions and Format. Q50: City mentioned at the second pre-proposal conference that the deadline may be pushed back — can you please tell me where I can find the answers to my questions and also see the answers to the other attendees questions? A50: This addendum contains responses to all questions received prior to the deadline for receipt of questions and clarifications. Proposer must be registered with Public Purchase to ensure receipt of this addendum. Q51: Can you tell us who will be on the selection committee? A51: This information is unknown at this moment. Q52: Page 12, Tab 1, 1.3 item d) a — it will be very difficult to obtain copies of our environmental staff's diplomas in a timely manner. Will copies of their licenses and certifications suffice? A52: Please refer to the answer provided for question#24 in this Addendum. Q53: Page 12, Tab 2, 2.1 — For each project we have to provide the "year(s) and term of engagement." What exactly are you looking for w/regards to"term of engagement"? A53: Term of engagement refers to the term (number of months or years) the firm was engaged in a particular project or assigned task. Q54: Page 12, Tab 2, 2.3 - Our accounting staff attempted to arrange for Dunn & Bradstreet to submit a SQR to you; however, the D&B site requires your "user name." Can you please provide us w/this as soon as possible? A54: The"user name" is the same as the"email address": vusbelgonzalez(cr�miamibeachfl.gov Q55: Appendix C, C.2 Scope of Work Required — In addition to environmental and geotechnical services, our firm provides the following services that are listed in your scope of work: lab testing services as well as testing and inspection services. Typically the lab testing can fall under geotechnical and construction materials testing (CMT) whereas testing and inspections would fall under CMT. CMT is not listed in your RFQ. Some public entities tend to lump geotechnical and CMT together. Should we highlight these services in under geotechnical? A55: As indicated in Page 1 of this addendum, "Geotechnical" has been removed from Group B — Engineering of this RFQ. Q56: The scope also says "Any other professional services..." Our firm also offers facilities services (i.e. building envelope, roofing, waterproofing). Should we highlight this in the submittal? If so, where should we address it? Or should we just stick to the services that are under Group A& Group B? 10 A56: As indicated in Appendix C, the scope of this RFQ will include "Any other professional service pursuant to Section 287.055, Florida Statutes, commonly known as the Consultants' Competitive Negotiation Act (CCNA)." Proposers may highlight in their response any other professional services that falls under Section 287.055, Florida. Proposers may list this information under Tab 3 —Approach and Methodology as indicated in Page 13 of the RFQ. Q57: Submitting separate books for each specialized area that apply to our firm will be not only be costly, but time consuming. Please consider allowing us to submit one book & distinguish the specialized area in each section with a sub tab labeled with that specialized area or simply by using a page break in our documents. A57: Please refer to the answer written for Question#7 in this Addendum. Q58: Can you please provide a list of the firms that are the incumbents for this contract? A58: The incumbents under the City's current agreement for these services are: AECOM USA, INC. HADONNE CORP ARCHITEKNICS KOBI KARP ARCHITECTS& ATKINS NORTH AMERICA,INC. LIVS ASSOCIATES AVINO&ASSOCIATES, INC. LOCKWOOD,ANDREWS& NEWMAN INC BCC ENGINEERING, INC MC HARRY& ASSOCIATES INC BEA ARCHITECTS, INC MILIAN SWAIN&ASSOCIATES BENDER&ASSOCIATES ARCHITECTS MILLER LEGG BERMELLO,AJAMIL&PARTNERS O'LEARY RICHARDS DESIGN BISCAYNE ENGINEERING COMPANY PILLAR CONSULTANTS, INC. BORRELLI&PARTNERS,INC. RED DESIGN GROUP BRINDLEY PIETERS&ASSOCIATES ROBAYNA AND ASSOCIATES, INC. BRUCE HOWARD&ASSOCIATES ROSENBERG DESIGN GROUP,INC. CALVIN,GIORDANO &ASSOCIATES SAVINO MILLER DESIGN STUDIO CASHIN ASSOCIATES PC SBLM ARCHITECTS PC CDM SMITH INC SCHWEBKE-SHISKIN &ASSOC INC CES CONSULTANTS,INC. SHULMAN&ASSOCIATES DOUGLAS WOOD&ASSOCIATES, INC TERRA CIVIL ENGINEERING E SCIENCES INCORPORATED THE RUSSELL PARTNERSHIP, INC EASTERN ENGINEERING GROUP COMP TLC ENGINEERING FOR EDSA, INC. WILLIAM LANE ARCHITECTS 1� FORBES ARCHITECTS ZYSCOVICH, INC. } Q59: Is Mechanical, Electrical, and Plumbing considered one specialized category or three separate specialized categories? A59: Mechanical, Electrical, and Plumping Engineering are considered one specialized category. Q60: Please clarify which of the bulleted items described in the Scope of Work fall under each specialized category. A60: The architectural and engineering services listed in Appendix C, Section C2. Scope of Work are only a representative list of the various services the City may utilize throughout the term of the contract. After award, when professional services are required, a proposed project will be 11 analyzed in terms of the predominant professional specialty required, and a firm will be selected from the appropriate specialization list. Q61: Due to the inadvertent error with the time of the original pre-proposal meeting, several firms have a nearly a two-week advantage with information received at the original pre- proposal meeting that many did not receive until the second pre-proposal meeting. For this reason,we are requesting a time extension for the Statement of Qualifications. A61: As indicated in page 1 of this addendum, the deadline for receipt of proposals has been extended to Tuesday, December 2, 2014 at 3:00 PM. Proposers must be registered with Public Purchase to ensure receipt of all addenda. Q62: We understand that consultants are not allowed to cite City Employees as references in the proposal response for the above reference RFQ. We would like to receive clarification on this because based on Tab 2.1 and the SF-330 Section F, when showing project examples, we must list the Project Owner and Contact Person/Phone/E-mail. Please advise how we should address this section while still complying with the City's submittal requirements? A62: Please note that Proposers are not prohibited from citing City Employees as a contact in their proposal response for a particular project. Q63: The package stated we need to have 5 relevant project examples, can we have more than 5 project sheets, or only 5 is permitted? A63: Please refer to answer written for Question # 1 in this Addendum. Q64: In regard to RFQ 2014-346-YG Professional Architectural & Engineering Services, the RFQ states on page 12 that you request 5 relevant projects performed in the last 5 years. However, on the SF330 form, it allows up to 10 projects to be shown. Do you wish to have a maximum of 5 projects or can we include more on the SF330 form? A64: Please refer to answer written for Question # 1 in this Addendum. Q65: Can we submit more than 5 project examples? A65: Please refer to answer written for Question # 1 in this Addendum. Q66: Can we suggest that a single proposal be required to cover multiple specialties but still require separate proposals for either Group A or Group B. In the cover letter we could then highlight which specialties that we are referring to within the remainder of the document. Should this be acceptable, can we increase the number of projects provided to 10 to cover the wider scope? A66: Please refer to the answer written for Question #7 in this Addendum. Q67: We understand that the City may have projects related to neighborhood improvements and possibly pump stations which would require multiple disciplines. If this type of project were to fall in the civil engineering category, would we need to include mechanical and electrical personnel in our submittal as that may be required for this type of project? A67: Please refer to the answer written for Question # 19 in this Addendum. 12 Q68: Our firm and staff are fully licensed in landscape architecture and we have certified arborists on staff so we believe we are fully qualified to meet the RFQ requirements for landscape architecture services. With these qualifications, is it still necessary to include certifications from the Landscape Inspectors Association of Florida and the FNGLA in the RFQ response? These two certifications are not typical for landscape architects to have. Can those requirements be dropped or if they can't be dropped, can they be provided through a horticultural sub consultant. A68: International Society of Arboriculture Certification is acceptable. Q69: How should we document the consultants involved in the projects presented (TAB 2.1 Page 12)?(what portions of the SF 330 should be used?) A69: Proposers shall utilize the corresponding sections of SF3330 to document the information requested under RFQ Tab 2,#2.1 -Qualifications of Proposing Firm. Q70: Does Appendix E (Insurance Requirements) and F (sample contract) have to be included in the submittal? A70: No. Only the information requested under Section 0300 — Submittal Instructions and Format needs to be included in the response. Q71: Under Section 0300—Submittal Instructions and Format-TAB 2- Experience & Qualifications,we are required to submit Standard Form 330 to complete the following items: 2.1 Qualifications of Proposing Firm 2.2 Qualifications of Proposer Team Should we divide the SF330 in the following order to provide our responses? To respond item 2.1 —should we include Part 1 - Sections, A-C; and sections F- Example Projects; G -Key Personnel Participation in Example Projects; H - Additional Information, and Part II—General Qualifications To respond item 2.2, should we include sections 0-Organizational Chart and E— Resumes of Key Personnel, to provide relevant project experience of each key staff personnel. Please clarify the proper distribution of the SF 330 Sections to provide our responses. A71: Proposers shall utilize the corresponding sections of SF3330 to document the information requested under RFQ Tab 2, #2.1 -Qualifications of Proposing Firm. Q72: Under"specialized areas: GROUP A ENGINEERING General Environmental Interior Design I Space Planning Civil" ....do you mean General Environmental and Interior...? And can we submit under Category A for just General Environmental? A72: The column titled "Group A —Architecture", has the following specialized areas: General, Interior Design/Space Planning, Landscape, Planning and Urban Design, Town Planning, Historical Preservation. The column titled "Group B — Engineering", as amended, has the following specialized areas: Environmental, Civil, Mechanical, Electrical, and Plumbing, Structural, and Land Surveying Services. Please also refer to the answer written for Question # 7 in this Addendum. 13 Q73: Is it the intent of the City that if a civil engineering task arises that requires geotechnical services, the prime firm use the services of the Geotechnical firm selected as part of this procurement? A73: Page 13 of the RFQ, Tab 3, "It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer(rather than through sub-consultants). After award, when professional services are required, a proposed project will be analyzed in terms of the predominant professional specialty required, and a firm will be selected from the appropriate specialization list. Q74: The RFQ identifies two groups (A& B) which are further broken down into 16 specialized categories (by type of service). Instructions require that respondent submit separately for each category. Our questions are as follows: a. Is the intent to award for each specialized category(minimum of 16 rewards)? b. Is the intent to award to multiple firms within a category? c. Given that each discipline must submit separately, unless providing the same specialized services, how can there be sub-consultant's under this format? A74: The City is not limited to awarding only one Proposer per specialized category. The City may award more than one Proposer per specialized category. The City will evaluate each Proposal in accordance with the evaluation criteria indicated in Page 14 of the RFQ, Section 0400. Furthermore, as indicated Page 13 of the RFQ, Tab 3, `It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer(rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces) and which sections are intended to be subcontracted". Q75: Group A & B defines the 16 specialty categories. Appendix `C', section C2, identifies the types of services required. There is no correlation of services to specialties. This leaves it up to each consultant to determine which services are to be provided under the category they're submitting on. This interpretation could result in an incomplete submittal andlor gaps in services provided. Is it the intent to let the consultants determine which services should be address in the specialty they are submitting for? A75: Yes. The services identified in Appendix C, sub-section C2 lists general descriptions of services that the City may need throughout the term of the awarded contract. As indicated in Page 13, Tab 3, of the RFQ, each proposer shall submit information on how it plans to accomplish the proposed scope of services. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a propos. l ,l'� Denis 1 " Procurement Director 14 PRE-PROPOSAL MEEETING SIGN-IN SHEET OCTOBER 1 , 2014 15 MIAMIBEACH CITY OF MIAMI BEACH PRE- PROPOSAL MEETING SIGN-IN SHEET DATE: October 1, 2014 TITLE: RFQ 2014-346-YG-PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement - CRIB 305-673-7000 786-394-4073 vusbel$zonzalez(i mjamibeachtl.?ov ext. 6230 RAUL s. MAsTRA?A ?..oss -t 13AgdZetNl SC6 5(d-6130 vYY1gc 44?cLe vo55b4 f coW1 Fee-WAND° CMOs Keiv-t . t tos e..It�6-1, (to . -236- *51- T&CO'7 rid{r sari .Corr ,J. F*S5 8e - -oAt itL B603702 76-80 370 ,ibe1tot C{,�r,1�G1 1l�l�S . 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Skvsw.k ernia. erw rcrivl frt)7/-- 4 r R A I 6► .361 5,11-7 s6 3Ql gtl6 (fore on 110 01 e 11 ' t-oraDit• �nmM*Dn ® G14;., Lore fid M1AMIBEACH CITY OF MIAMI BEACH PRE- PROPOSAL MEETING SIGN-IN SHEET DATE: October I, 2014 TITLE: RFQ 2014-346-YG-PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAY# (PLEASE PRLNT) E-MAIL ADDRESS Yusbel Gonzalez Procurement -CMB 305-673-7000 786-394-4073 vusbel_onzalezerniamibeachtl._ov ext. 6230 J.e.ca , C4 CEN r2AL /A/G 0D5)4G/-548} C3os)441-s494 J l/a r e csayrovp.cep,-, ex 7L 7362 ( -71 J t.,ac o c7 ��' iv 6 c (3 o ) - (eice)c rjDA..k-t,codetatielc._cl,61-er-(0.-1 iTy ,L 0 ) -n /i- J 3 c A1on 62 /0,2s, JAN P s to N / Z A .s 305- �'D - (-i- ikki b E 3e-ker f ,vd e� 61,1*fire •eon 32.Cot i t,(0( C � t ts-lv k 19(0-AN)) C tk n to 73 ?ocrD au^ ■nslAc-eN. ktc4`%-.41 in f‘‘.nc}s40010_, ■OUP": OS' .e I .3^0 (: ccL tIkceks- (me\icA I (-4 - 5 y - vAULa L 1oluc. . ks c�wn 3i 3 ; .-Az.° ,,�r ' AI MIAMIBEACH CITY OF MIAMI BEACH PRE- PROPOSAL MEETING SIGN-IN SHEET DATE: October 1, 2014 TITLE: RFQ 2014-346-Y"G-PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRLNT) E-MAIL ADDRESS Yusbel Gonzalez Procurement- CMB 305-673-7000 736-394-4073 vusbeltzonzalez(a;miamiheachtl._ov ext. 6230 Gilr i s-> i a it 3c2c-6,-"c: �n��n.�e r 30r_6.-20-d3 s1 Lt I/)D G et 14 0 Z b ee-e ,Gorr? 9teLe P11 (1 re /'e47; -Fir RrneJI .30c-72e- .s '.11& 56 1"`i /1/0; tff4jtl c ,) knicv-n.A.11 gr.-1 eTAI SIA ° ����y4 t 1� D o M-111) -dal G T4-01/L 3P-`15‘etac, dt,tsdi.-(4, coid-t. • b Z6�-5 - ,s3ro L, Soon Bc�cu\t -- 3c5' (601.365 36W. ic\VA 1oaC�i 11 tv coos \ w s jA-k. LQL he c3c:6--6 - 2.33 3cs-Gc.„k - �z,s AL. t••5 L. � -t ts-.5 306•2,4 q. ettal 24 i• -?-v 'V 0,0 t+ll'l eet.Art,61.14;Iv �of�w1�(�. fS' _ 44-4e.44 3°5 ay, �iyv� Gl rcr 'BEAcl -4- 040_ ��� �•� MIAMIBEACH CITY OF MIAMI BEACH PRE-PROPOSAL MEETING SIGN-IN SHEET NAME COMPANY NAME (PLEASE PRINT) E_MI L ADDRESS PHONE# FAX# -ThQ( s ft3 Der Lsiv Onurs 50s- t seer l.Sni1f s. Q m _ (413 1.nurJ. ���cr'rid✓l_� r614. og,) IB A M AM H E C CITY OF MLAMI BEACH PRE- PROPOSAL MEETING SIGN-IN SHEET (PARTICIPANTS ON THE PHONE) DATE: October 1, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRLNT) E-MAIL ADDRESS Yusbel Gonzalez Procurement- CMB 305-673-7000 786-394-4073 vusbela a�m onzalez iamibeachII.2ov ext. 6230 Ken Boyer Douglass Wood Associates Jose Lopez Schwebke-Shiskin&Associates, Inc. (954)435-7010 Sandra Castillo Milian, Swain & Associates (305) 441-0123 Stephanie Theard BCC Engineering (305) 670-2350 Kathia Dash R.J. Heisenbottle Architects, P.A. (305)446-7799 Ileana Gonzalez Robayna& Associates (305) 823-9316 Natalie Lockwood, Andrews & Newman (305)444-6454 Tom Decker Wolfberg Alvarez& Partners 305)666-5474 Victor Herrera NV5 (954)495-2112 Douglass Man CB&I 561.361.3148 A MI MIBEAC H CITSc' OF MIAMI BEACH PRE—PROPOSAL MEETING SIGN—IN SHEET (PARTICIPANTS ON THE PHONE) NAME COMPANY NAME (PLEASE PRINT) PHONE# FAX# E-MAIL ADDRESS Marrie Bennetham Jennifer Creed GOE Associates Daniel Goodman DEA Architects Sherry Miller Legg (305) 599-6381 Cathy O'Leary O'Leary Richards Design Associates (305) 596-6628 • Stephanie Marlin Engineering (305)477-7575 Antonio Garate ALVAREZ-DIAZ & VILLALON 786.497.1906 Jake Ozyman Haks Engineers, Architects and Land (212) 747-1997 Surveyors, P.C. Michael EAC Consulting (305) 265-5400 Shawn Stanley Consultants 786.762.4115 Mark { URS Corporation (305) 262-7466 PRE-PROPOSAL MEEETING SIGN-IN SHEET OCTOBER 13, 2014 16 ell MIAMIBEACH CITY OF MIAMI B EAC H PRE- PROPOSAL MEETING (ADDITIONAL) SIGN-IN SHEET DATE: October 13, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement- CMB 305-673-7000 786-394-4073 vusbeluonzaiez(a%miamiheachFt ov ext. 6230 A-,ti't E-c f,r�/-1,mot,l.-�!((71\1,1(`3 2 E_A( ; /\,l - r�, F 3 1- ;<ti24- C_, l --__Tccr- C-3c=5 ) :14c1 'F-A'k. 7;0,t R L.t.z��UA;'„-, ,2 rid. E,i,,,,Q.E.- _,R7 z(,,,,/ E,�� i>>c� • c 0 n! A-E '3(7)5,24'i-7'1i I --+,_ Dr i ■3ASc.AYNt rx/,,Airc.F/AG co 535r 3 • Ave 6CCc (9&564 ne e n15,nee,y, G:3-`-, -. . t.1,w&/1, A '4 ppkS ( s) t rr;e-s (-/Pk . A, =r &73- 911 C ,:.<riA-,r,,. Sri ,ki - S Co €(d` E'-tt-=1c)oc 17-71:_.i vk-t-Tt --C-k K.1,t, CLi'‘, Z- . 6,., il ,_ife---((c,..,,,, , c_..q k,b,,,Q Sci?6' c4 i�'L StAWL- t-OSF)J ,fp.c c-44.000. nc)C�r..l �S-i1� iv( �c.3a2-i�'� LW @ Rani w_c-G an►J -,GO to L E- S0,1-\,-4e_` 305 L145-2?cO Vac ocA-,t x (t4anvec•cowl 'Z E r 1-- , o c,( ` -a-t • 6-Cr q*-I Cs v Z-'N I-^ I L-Arr—ec- 8-- ‹.e6\ros--,4ke oat^4, 2S j 0 MIAMIBEACH CITY OF MIAMI BEACH PRE- PROPOSAL MEETING (ADDITIONAL) SIGN-IN SHEET DATE: October 13. 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement,- CMB 305-673-7000 786-394-4073 vusbe lconzalezOmiarnibeachtl.coy ext. 6230 cm - c/7 he,#)414.z.c. 3o 3-47) Bilk ca ft7ow , tweed-n90 /4,4/3echuu. G.,v GS ar/1 — C I p 3oc 73 - 11 Q►/101 C ("LAL -- wichr►a cervtq cD wt c IA t be CL► -Jo v Vane-s54-- 77-6- e t19,I1 ee r I. t 30 5 -- 73ern'tcidPZ lan�ss� Le(Mv z � -��y•cow, SS 5 way, Ko gar() i 1 Na ha. C buyal -Fit vinm 3d5 G73, Ali Zabe°N� 1■ ua10 VI e14\ileallNk 144 .1)4/4411 w 1°1° 4_4 MIAMIBEACH CITY OF MIAMI BEACH PRE- PROPOSAL MEETING (ADDITIONAL) SIGN-IN SHEET (PARTICIPANTS ON THE PHONE) DATE: October 13, 2014 TITLE: RFQ 2014-346-YG—PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES N SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" NAME COMPANY NAME PHONE# FAX# (PLEASE PRINT) E-MAIL ADDRESS Yusbel Gonzalez Procurement-CMB 305-673-7000 786-394-4073 vusbeltzonzalez a,miamibeachfl.vov ext. 6230 Lance Olsen Innovtec 352-459-1974 lancet<uinnovtec.com James Kahn Keith and Schnars, PA 954-776-1616 ikahn Oksfla.com Sharman Ciddi EAC Consulting 305-264-2357 Torn Brzezinski WadeTrim 813-882-4373 tbrzezinkski @wacletrim.com Jenny Alonso T.Y. Lin International 305-567-1888 Ext. 4034 Jennv.alonsoatvlin.com Staci L. Bolinger Dunkelberger Engineering&Testing 561-494-7006 slbolinver(a@,terracon.com William Craven Pure Technologies 407-408-7631 William.craven(upuretechltd.com Jennifer Priem GLE Associates 813-241-8350 ipriem u.gleassociates.com Judith A. Kemp Brindley Pieters & Associates 407-830-8700 jkemp @.bpa-enuineers.com Helmut J. Mueller Mueller& Associates, LLC 303-600-9070 muellerandassociates @gmail.com MIAMIBEACH CITY OF MIAMI BEACH PRE-PROPOSAL MEETING (ADDITIONAL) SIGN-IN SHEET (PARTICIPANTS ON THE PHONE) NAME COMPANY NAME (PLEASE PRIrT) PHONE# FAX# E-MAIL ADDRESS Elker Uzun CPH Corp 305-274-4805 iuzun c cphcopr.com Brenda Kimley-Horn 407-898-1511 Eraldy Martin LEVS Associates 305-443-2933 imartin givs.net Nadia E-Sciences (786) 517-2632 Rothie Franko OCE Associates (561) 688-6575 Steve Pines Bermello Ajamil & Partners (305) 859-2050 Dina CSA Group (305)461-5484 Eric Propes EDSA 94.524.3330 Jose Lopez Schwebke-Shiskin &Associates, Inc. (954)435-7010 • MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 6 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" (the"RFQ") NOVEMBER 12, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended UNTIL 3:00 P.M., ON TUESDAY, NOVEMBER 25, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A FORTHCOMING ADDENDUM WILL CONTAIN ANSWERS TO THE QUESTIONS RECEIVED. • Any questions regarding this Addendum should be submitted in writing to the Procurement • Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely, Alex Denis Procurement Director Page 1 of 1 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,•.vw�v.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fcx: 786-394-4002 ADDENDUM NO. 5 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" (the "RFQ") OCTOBER 31, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended UNTIL 3:00 P.M.. ON TUESDAY, NOVEMBER 18. 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3rd Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A FORTHCOMING ADDENDUM WILL CONTAIN ANSWERS TO THE QUESTIONS RECEIVED. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. • Procurement Contact: Telephone: Email: , Yusbel Gonzalez 305-673-7000, ext. 6230 I YusbelGonzalez @miamibeachfl.gov i{ Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the '`Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. I /f /,,tig visva-;r -n s °rocurement Director Page 1of1 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO.4 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" (the"RFQ") OCTOBER 17, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. DEADLINE FOR RECEIPT OF QUESTIONS. The deadline for receipt of questions for this RFQ was October 14, 2014 at 5:00 PM. No more further questions will be allowed. 2. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00 p.m., on Monday, November 3, 2014, at the following location. Miami Beach City Hall Procurement Department 1700 Convention Center Drive, 3`d Floor Miami Beach, Florida 33139 Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for traffic or other delays for which the Proposer is solely responsible. A forthcoming addendum will contain answers to the questions received. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely, • Alex Denis Procurement Director Page 1 of 1 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305.673-7490 Fax: 786-394-4002 ADDENDUM NO. 3 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS"(the "RFQ") OCTOBER 7,2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. 1. RFQ SOLICITATION DOCUMENT. It has been brought to our attention that some proposers are receiving an error message when attempting to download the RFQ solicitation document. Via this Addendum, the RFQ solicitation document has been re-loaded to the solicitation page in www.publicpurchase.com. No changes have been made to the RFQ solicitation document since it was initially published on September 18, 2014. 2. ADDITIONAL PRE-PROPOSAL CONFERENCE. Due to an inadvertent error with the time indicated for the pre-proposal conference held on October 1, 2014, an additional pre-proposal conference has been scheduled for the date, time, and location indicated below. Proposers that attended the pre- proposal conference held on October 1, 2014 are not required to attend this second pre-proposal conference. Date: October 13, 2014 at 2:00 PM Location: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. Sincerely, 7 Alex Denis Procurement Director Page 1 of 1 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov DEPARTMENT OF PROCUREMENT MANAGEMENT Tel: 305-673-7490 Fax: 786-394-4002 ADDENDUM NO. 2 REQUEST FOR QUALIFICATIONS NO. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" (the "RFQ") SEPTEMBER 30, 2014 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFQ is amended in the following particulars only. CLARIFICATION# 1: The RFQ solicitation file published on September 18, 2014 was corrupt. As such, many proposers were unable to download the RFQ document. On September 19, 2014, at approximately 8:25 AM, an updated RFQ was uploaded to the solicitation page in Public Purchase, which created "Addendum No. 1" in Public Purchase. CLARIFICATION#2: Although indicated in the RFQ solicitation document, the pre-proposal conference date, time, and location was inadvertently left out from the solicitation page in Public Purchase. This information has now been added. As a reminder to all proposers, the pre-proposal conference will take place on October 1, 2014 at 10:00 AM at the following location: City of Miami Beach City Hall -4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado @miamibeachfl.gov. Procurement Contact: Telephone: Email: Yusbel Gonzalez 305-673-7000, ext. 6230 YusbelGonzalez @miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission. Potential proposers that have elected not to submit a response to the RFP are requested to complete RFP No. 10-08/09 Building Development Process Fee Study Addendum#1 10/1/2014 Page 1 of 1 2 I Miami Beach RFQ 2014-346-SR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN°AS-NEEDED-BASIS' and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposa Sirrceir e�, tt -N•/ r!� 4.r: 4enrs Procurement Director REQUEST FOR QUALIFICATIONS ( RFQ PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" RFQ 2014-346-YG RFQ ISSUANCE DATE: SEPTEMBER 19, 2014 STATEMENTS OF QUALIFICATIONS DUE: OCTOBER 23, 2014 @ 3:00 PM ISSUED BY: YUSBEL GONZALEZ, CPPB MIAMI BEACH Alex Denis, Director DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.74901 adenis @miamibeachfl.gov www.miamibeachfl.gov MIAMIBEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS 3 0300 SUBMITTAL INSTRUCTIONS & FORMAT 11 0400 EVALUATION PROCESS 13 APPENDICES: PAGE APPENDIX A RESPONSE CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO BID" FORM 23 APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS 29 APPENDIX E INSURANCE REQUIREMENTS 31 APPENDIX F SAMPLE CONTRACT 33 RFQ 2014-346-YG 2 MIAMI BEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL.This Request for Qualifications(RFQ) is issued by the City of Miami Beach, Florida(the"City"), as the means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of Qualifications (the 'proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposer and, subsequently,the successful proposer(s) (the"contractor[s]")if this RFQ results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective proposer who has received this RFQ by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal submitted. 2.PURPOSE. The City of Miami Beach is accepting qualifications for Architectural and Engineering Services in various professional categories on an"as-needed basis. Each proposed contract shall be for a three(3)year contract term, with two(2)one year renewal options at the City's option. It is the intent of the Administration to use the RFQ process to select firms who are qualified to provide services in each of the categories of professional specialization. When professional services are required, a proposed project will be analyzed in terms of the predominant professional specialty required, and a firm will be selected from the appropriate specialization list. In'accordance with Section 287.055, Florida Statutes, known as the"Consultants' Competitive Negotiation Act', the • City may enter into a "continuing contract" for professional architectural and engineering services for projects in which construction costs do not exceed$2 Million or for study activities for which the fee does not exceed$200,000. The City may request, accept, and consider proposals for the compensation to be paid under the contract only during competitive negotiations, which will take place after the selection of the firms deemed to be the most qualified to perform the required services. If the City is not able to negotiate a mutually satisfactory compensation schedule with the top-ranked firms which is determined to be fair, competitive and reasonable, additional firms in the order of their competence and qualifications may be selected,and negotiations may continue until an agreement is reached. The RFQ seeks proposals from firms with strong qualifications in the following specialized areas: GROUP A—ARCHITECTURE GROUP B—ENGINEERING General Environmental Interior Design/Space Planning Civil Landscape Geotechnical Planning and Urban Design Mechanical, Electrical, and Plumbing Town Planning Structural Historical Preservation Land Surveying Services RFQ 2014-346 YG 3 MIAMI BEACH The price and terms for the contracts will be negotiated after City Commission approves authorization to negotiate. Under these Agreements, study activities are quoted as a lump sum based on the estimated hours to complete the project. Detailed hourly rates will be negotiated for all personnel classifications for the firms. It is the intent of this RFQ to evaluate and recommend award for each specialized category based on specific category qualifications. Firm's proposal shall clearly indicate if qualifications are being sought under Group A — Architecture and/or Group B — Engineering. Furthermore, firms are required to submit separate proposals for each specialized category under the respective group for which they seek qualifications. Example: a firm which provides landscape architecture and interior design/space planning, shall respond under Group A — Architecture and shall submit two (2) proposals under said group; a proposal seeking qualifications under landscape architecture and a proposal seeking qualifications under interior design/space planning. This RFQ is issued pursuant to Chapter 287.055, Florida Statutes,Consultants Competitive Negotiations Act (CCNA). 3.SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: Solicitation Issued September 19,2014 Pre-Submittal Meeting October 1, 2014 @ 10:00 AM Deadline for Receipt of Questions October 14, 2014 @ 5:00 PM Responses Due October 23, 2014 @ 3:00 PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail: RafaelGranadoemiamibeachfl.gov ; or facsimile: 786-394-4188. The Bid titlelnumber shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date Statement of Qualifications are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposer in the form of an addendum. Procurement Contact: Telephone: Email: Yusbel Gonzalez,CPPB 305.673.7000 Ext.6230 yusbelgonzalez @miamibeachfl.gov r7 2 1 -3 R 4 MIAMI BEACH 5. PRE-STATEMENTS OF QUALIFICATIONS MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or site visit(s)may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall-4th Floor City Manager's Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER: 1142644 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. 6. PRE-STATEMENTS OF QUALIFICATIONS INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre-submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence."The Cone of Silence ordinance is available at: http://library.municode.com/index.aspx?clientID=13097&stateID=9&statename=Florida Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions,which may be found on the City Of Miami Beach website: http://web.miamibeachfl.qov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES.. . CITY CODE SECTION 2-488 FQ 2014-346-SR 5 MIAMI PAI BEAC H • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS CITY CODE SECTION 2-372 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES . CITY CODE SECTION 2-449 9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF QUALIFICATIONS. The City reserves the right to postpone the deadline for submittal of Statement of Qualifications and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2- 371 shall be barred. 11. MIAMI BEACH-BASED VENDORS PREFERENCE. Pursuant to City of Miami Beach Ordinance No.2011-3747, a five(5)point preference will be given to a responsive and responsible Miami Beach-based proposer. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a five (5) point preference to a responsive and responsible proposer which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise. 13. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of Statement of Qualifications, will be considered by the City Manager who may recommend to the City Commission the proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all Statement of Qualifications. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369,including the following considerations: (1)The ability,capacity and skill of the proposer to perform the contract. (2)Whether the proposer can perform the contract within the time specified, without delay or interference. (3)The character, integrity, reputation,judgment,experience and efficiency of the proposer. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposer (s) which it deems to be in the best interest of the City, or it may also reject all Statement of Qualifications. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer(s) will take place to arrive at a mutually acceptable Agreement, including cost of services. 14.ACCEPTANCE OR REJECTION OF RESPONSES.The City reserves the right to reject any or all Statement of Qualifications prior to award. Reasonable efforts will be made to either award the Contract or reject all Statement of Qualifications within one-hundred twenty (120) calendar days after Statement of Qualifications opening date. A proposer may not withdraw its Statement of Qualifications unilaterally before the expiration of one hundred and RFQ 2014-346-SR 6 MIAMI BEACH twenty(120)calendar days from the date of Statement of Qualifications opening. 15. PROPOSER'S RESPONSIBILITY. Before submitting a Statement of Qualifications, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 16. COSTS INCURRED BY RESPONDENTS. All expenses involved with the preparation and submission of Statement of Qualifications,or any work performed in connection therewith, shall be the sole responsibility(and shall be at the sole cost and expense)of the Proposer,and shall not be reimbursed by the City. 17. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposals hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer , nor the Proposer 's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 18.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 19. MISTAKES. Proposals are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will be at the Proposer's risk and may result in the Statement of Qualifications being non-responsive. 20. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 21. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 22. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or RFQ 201 4-346-N 7 AA I AM( BEACH services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the proposer,or its officers, employees, contractors, and/or agents,for failure to comply with applicable laws. 23. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 24. ANTI-DISCRIMINATION. The proposer certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race,color, religion,sex or national origin. 25. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Statement of Qualifications will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposals must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical,and other qualifications and abilities of a proposer, including past performance (experience), in making an award that is in the best interest of the City. F.The City may require proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier,which is the actual source of supply. In these instances,the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 26. ASSIGNMENT. The successful proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person,company or corporation,without the prior written consent of the City. 27. LAWS, PERMITS AND REGULATIONS. The proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 28. OPTIONAL CONTRACT USAGE.When the successful proposer(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 29. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 30. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this solicitation;then RFQ O14-3 6-SR _ 8 �1AMiBEACH B. Addendum issued for this solicitation,with the latest Addendum taking precedence;then C. The solicitation;then D. The proposer's proposal in response to the solicitation. 31. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City,where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. FLORIDA PUBLIC RECORDS LAW. Proposals are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 34. MODIFICATION/WITHDRAWALS OF QUALIFICATIONS. A Proposer may submit a modified Statement of Qualifications to replace all or any portion of a previously submitted Statement of Qualifications up until the Statement of Qualifications due date and time. Modifications received after the Statement of Qualifications due date and time will not be considered. Statement of Qualifications shall be irrevocable until contract award unless withdrawn in writing prior to the Statement of Qualifications due date, or after expiration of 120 calendar days from the opening of Statement of Qualifications without a contract award. Letters of withdrawal received after the Statement of Qualifications due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. RFQ Ol4- 46-SR 9 MIAMI BEACH 35. EXCEPTIONS TO RFQ. Proposals must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Statement of Qualifications. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer took exception to(as said term and/or condition was originally set forth on the RFQ). 36.ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposals shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Statement of Qualifications. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. RFQ 2614-346-SR 10 MIAMI BEACH SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications received electronically,either through email or facsimile, are not acceptable and will be rejected. 2. LATE PROPOSALS. Statements of Qualifications are to be received on or before the due date established herein for the receipt of proposals. Any proposal received after the deadline established for receipt of Statement of Qualifications will be considered late and not be accepted or will be returned to proposer unopened.The City does not accept responsibility for any delays, natural or otherwise. 3. STATEMENTS OF QUALIFICATIONS FORMAT. In order to maintain comparability,facilitate the review process and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Statement of Qualifications that do not include the required information will be deemed non-responsive and will not be considered. Proposals shall clearly indicate if qualifications are being sought under Group A — Architecture andlor Group B— Engineering. Furthermore, firms are required to submit separate proposals for each specialized category under the respective group for which they seek qualifications. Example: a firm which provides landscape architecture and interior design/space planning, shall respond under Group A — Architecture and shall submit two (2) proposals under said group; a proposal seeking qualifications under landscape architecture and a proposal seeking qualifications under interior design/space planning. TAB 1 Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer, Proposer Primary Contact, Qualification Group (A and/or B), area of specialization, a summary of the Proposer's qualifications, experience, and services to be provided. 1.2 Response Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C Minimum Requirements and Specifications. a) For each architect and engineer, provide copies of all applicable licenses and certifications. Architects and engineers must be licensed by the Florida Department of Business and Professional Regulation. b) For Landscape Architects,provide copies of the following certifications: a. International Society of Arboriculture Certification, Landscape Inspectors Association of Florida Certification, FNGLA Certification c) For Planning, Urban,and Historical Preservation Architects, provide copies of the following certifications or memberships: a. LEED, ULI,AICP,APA. RFQ 2014-346-YG 11 MIAMI BEACH d) Environmental Engineering firms providing General Environmental Services, Environmental and Coastal Permitting,and Contamination Assessment,provide copies of the following: a. Staffs accredited college diploma or Bachelor's degree in Environmental Sciences or related field. TAB 2 Experience&Qualifications PROPOSERS MAY SUBMIT THE BELOW REQUESTED INFORMATION UTILIZING THE ENCLOSED STANDARD FORM 330—ARCHITECT-ENGINEER QUALIFICATIONS(ATTACHED). 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing the scope of services as identified in this solicitation, including experience in providing scope of services to public sector agencies. Proposer must submit five(5) relevant projects, performed in the last five (5) years as evidence of experience; the following is required: project description, agency name, agency contact,contact telephone&email,and year(s)and term of engagement. 2.2 Qualifications of Proposer Team (Architects and Engineers). Provide an organizational chart of all personnel and consultants to be used for this project if awarded, the role that each team member will play in providing the services detailed herein and each team members' qualifications. A resume of each individual, including education, experience, and any other pertinent information, shall be included for each respondent team member to be assigned to this contract. For each architect and engineer, include information for five (5) relevant projects, performed in the last five (5) years for public sector clients. Relevant projects shall include those projects similar in scope to those services listed in this RFQ. 2.3 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.comlwebapp/wcs/stores/servletISupplierPortal?storeId=11696 Proposals are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. RFC 2014-346-SR 12 MIAMI BEAC TAB 3 Approach and Methodology For the scope of services outlined in Tab 3, Scope of Services, submit detailed information on the approach and methodology, how Proposer plans to accomplish the proposed scope of services, including detailed information, as applicable, which addresses, but need not be limited to: implementation plan, project timeline, phasing options, testing and risk mitigation options for assuring project is implemented on time and within budget. It is the objective of the City that the majority of the services defined herein be performed directly by the Proposer (rather than through sub-consultants). To evaluate compliance with this objective, proposers shall explain how they plan to accomplish this, denoting which sections of the scope shall be performed directly by the Firm (with its own forces)and which sections are intended to be subcontracted. Also, provide information on Proposer's current workload and how the potential project(s) will fit into Proposer's workload. Describe available facilities, technological capabilities and other available resources you offer for the potential project(s). Lastly, submit verifiable evidence of Proposer's intent to utilize Disadvantaged Business Enterprise (DBE) Firms. Accepted DBE certifications include the Small Business Administration (SBA), State of Florida, or Miami-Dade County. Note: After proposal submittal, the City reserves the right to require additional information from Proposer (or proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). RFC) 2014-346-SR 13 MIAMI SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City Manager.The results of Step 1 &Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. 2. Step 1 Evaluation. Proposals will be categorized into the discipline areas noted in section 0200-2(Groups A & B) prior to evaluation by the committee in order that proposals may be evaluated by category against other proposers in that category.The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Department of Procurement. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may: • review and score all Statement of Qualifications received, with or without conducting interview sessions;or • review all Statement of Qualifications received and short-list one or more Proposer to be further considered during subsequent interview session(s)(using the same criteria). Step 1 -Qualitative Criteria Maximum Points Proposing Firm — Experience and Qualifications, including Financial 40 • Capability Proposing Team (Architects and Engineers) — Experience and 40 Qualifications Approach and Methodology, including Self-Performance of Work and 15 utilization of Disadvantased Business Enterprise DBE firms. TOTAL AVAILABLE STEP 1 POINTS 95 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive additional quantitative criteria points to be added by the Department of Procurement to those points earned in Step 1, as follows. Step 2-Quantitative Criteria Veterans Preference 5 The volume of work previously awarded to each firm by the City 5 within the last three 3 years.See Section 4 below. TOTAL AVAILABLE STEP 2 POINTS 10 4. Volume of Work Points: Points awarded to the proposer for volume of work awarded by the City in the last three(3)years ` in accordance with the following table: Less than$250,000 5 _ $250,000.01 $2,000,000 3 _ Greater than$2,000,000 0 RFQ 2014-346-YG 14 i i1 At' 1 BEACH 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer Proposer Proposer A B C -= Step 1 Points 82 76 80 Step 2 Points 22 15 12 Committee Total 104 91 92 - • Member 1 Rank. . 1 • .3 : - 2 Step 1 Points 79 85 72 Step 2 Points 22 15 12 Committee Total 101 100 - 84 Member 2 Rank - 1 . - 2 : 3 Step 1 Points 80 74 66 Step 2 Points 22 15 12 Committee Total 102 89 78 . Member 2- .'Rank ,. . :,.. .1 . 2 . .. • .3 Low Aggregate Score 3 7 8 Final Ranking* 1 2 3 *Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission,which may be different than final ranking results. =7.4-346-SR 15 APPENDIX A MIAt"AH1IE;4'.CH Response Certification , Questionnaire & Requirements Affidavit RFQ No. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS " DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Solicitation No: Solicitation Title: RFQ 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" Procurement Contact Tel: Email: Yusbel Gonzalez 305.673.7000, Ext.6230 yusbelgonzalez(a miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE &REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. II 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: No of Employees: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from proposer or other source(s), including but not limited to: any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 2014-346-YG Appendix A— Page 1 1. Veteran Owned Business.Is ro oser claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposals must disclose,in their Statement of Qualifications,the name(s)of any officer,director,agent,or immediate family member(spouse, parent,sibling,and child)who is also an employee of the City of Miami Beach. Further, all Proposals must disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposals must disclose the name(s)of any officer,director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. Suspension,Debarment or Contract Cancellation.Has proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 4. Vendor Campaign Contributions. Proposals are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Statement of Qualifications,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 5. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurementl.•6. - T. ._• - - - -• 'f t - •- ::- • --- - ••• - • - RFQ 2014-346-YG Appendix A— Page 2 7. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified.Note:some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.govlprocurementl. 8. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, Statement of Qualifications,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier, subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required. By virtue of executing this affidavit document,proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. RFQ 2014-346-YG Appendix A- Page 3 • 9. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposer or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 _ Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. RFQ 2014-346-YG Appendix A- Page 4 DISCLOSURE AND DISCLAIMER SECTION - - The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving Statement of Qualifications,may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposals should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice.Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as,if and when a Statement of Qualifications,as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law.All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2014-346-YG Appendix A - Page 5 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer,am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to s Y 9 Q comply will result in disqualification of proposal submitted; Proposer has not divulged,discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification,Questionnaire and Re•uirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its volunta ry act and deed. Before me: Notary Public for the State of Florida My Commission Expires: RFQ 2014-346-YG Appendix A— Page 6 APPENDIX B /Vka I AM ! BEAC H " No RFQ N 2014-346—YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS—NEEDED—BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Nate: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Fire to submit a "Statement of No Bid" may result in not being notified :of future solicitatians,by the City. Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF QUALIFICATIONS AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER. (Please specify) We do!,do not want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Yusbel Gonzalez STATEMENTS OF QUALIFICATIONS #2014-346-YG 1700 Convention Center Drive MIAMI BEACH, FL 33139 RFQ 2014-346-YG Appendix B — Page 1 APPENDIX C M Minimum Requirements & Specifications RFQ No. 201 4-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami 9eoch, Florida 33139 Cl.MINIMUM REQUIREMENTS: The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall clearly indicate if qualifications are being sought under Group A—Architecture and/or Group B— Engineering. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each minimum requirement. Proposals that fail to comply with minimum requirements will be deemed non-responsive and will not be considered. • Proposer must have a minimum of five (5) years' experience and successfully completed at least five(5)projects for public sector agencies. • Architects and Engineers must have a minimum of five (5) years' experience and successfully completed at least five (5) projects in their designated professional specialization for public sector agencies. • Architects and engineers must be licensed by the Florida Department of Business and Professional Regulation. o Landscape Architects must be certified by international Society of Arboriculture Certification, Landscape Inspectors Association of Florida Certification, FNGLA Certification. o Planning, Urban,and Historical Preservation Architects certified or members of LEED, ULI,AICP,APA is preferred. o Environmental Engineering firms providing General Environmental Services, Environmental and Coastal Permitting, and Contamination Assessment, must have staffs with accredited college diploma or Bachelor's degree in Environmental Sciences or related field. This RFQ is issued pursuant to Chapter 287.055, Florida Statutes, the Consultants Competitive Negotiations Act(CCNA). C2.SCOPE OF WORK REQUIRED. It is the intent of the City of Miami Beach to select several firms which will be contacted on an "as- needed basis" during the term of the contract. This contract will include, but not be limited to the following architectural or engineering services: Description • Acoustics, Noise Abatement • Air Pollution Control • Auditoriums and Theaters • Automation; Controls; Instrumentation • Boundary Survey • Bridges • Codes;Standards; Ordinances • Coastal Engineering (Seawall Design and Repair) • Coastal Surveys • Communications Systems;TV; Microwave RFQ 2014-346-YG Appendix C • Construction Management • Cost Estimating • Dune Planting and Management • Energy Conservation; New Energy Sources • General Environmental Services: o Environmental Assessments o Air and Water quality testing and monitoring o Environmental sustainability planning services o Environmental support services to achieve and maintain regulatory compliance • Environmental and Coastal Permitting: o Prepare and submit applications for and lead agency coordination in obtaining environmental and coastal permits; and, o Prepare supporting documentation required for environmental and coastal permits including but not limited to biological reports, flora and fauna surveys, and other environmental assessments. o Work with Federal, State, County, and other local environmental permitting agencies, including but not limited to the U.S. Army Corps of Engineers, the South Florida Water Management District, the Florida Department of Environmental Protection, and Miami-Dade County's Division of Environmental Resources Management. • Contamination Assessment: o Environmental Site Assessments o Oversee and coordinate remediation project o Preparation of sampling and remediation plans and other related documents o Other associated tasks related to regulatory compliance o Work on contamination projects in South Florida • Fire Protection • Garages;Vehicle Maintenance Facilities; Parking Decks • Heating; Ventilating;Air Conditioning • Highways; Streets;Airfield Paving; Parking Lots • Interior Design; Space Planning • Irrigation; Drainage • Lab Testing Services • Landscape Architecture • Lighting (Interior, Display, Theater, etc.) • Lighting(Exterior, Streets, Memorials,Athletic Fields, etc.) • Planning (Community, Regional,Area-wide and State) • Plumbing and Piping Design • Recreation Facilities(Parks, Marinas, etc.) • Rehabilitation(Buildings, Structures, Facilities,etc.) • Right-of-Way Survey • Safety Engineering;Accident Studies; OSHA Studies • Security Systems; Intruder&Smoke Detection • Sewage Collection, Treatment and Disposal • Soils&Geologic Studies; Foundations • Storage Tank Repair and Monitoring • Structural Design; Special Structures RFQ 2014-346-YG Appendix C • Surveying, Mapping, GIS, and other services: o High Definition Services(HDS) o Light Detection and Ranging(LIDAR) o Global Navigation Satellite Systems(GNSS) o Ground Penetration Radar(GPR) o Subsurface Utility Engineering(SUE)and Underground Utility Services o These specialized services may be utilized for surveys to include but not limited to Specific or Special Purpose, Topographic (surveys for engineering design), As- Built/Record, Boundary, Condominium, Construction Layout, Control, Hydrographic, Mean High Water, Quantity, Submerged/Filled Lands as well as GIS feature creation • Control and Data Services: o Establishing vertical and horizontal control o Researching and utilizing record documents for right-of-ways etc. Locations of all improvements, features as required in the City of Miami Beach Public Works Department Manual and/or as designated for a specific project. All field data is to be collected in digital form Point Clouds (Text XYZ Coordinate files, etc.)with horizontal and vertical control points identified and recorded in field books. The digital data shall be post processed and delivered to the City as specified herein. Survey control for Vertical Control shall be referenced to the North American Vertical Datum of 1988 (NAVD1988) and the Horizontal Control shall be referenced to Florida State Plane Coordinates, East Zone, North American Datum of 1983/1990 (NAD83/90) supplemented with digital data files including but not limited to processed HDS and LIDAR Point Clouds with Photographics, ESRI File Geodatabases, ESRI Shapefiles (.SHP), and .DWG format drawings of the Surveys, Maps, GIS Data Sets etc. • Platting; Mapping;Flood Plain Studies • Swimming Pools • Storm Water Handling&Facilities • Testing &Inspection Services • Topo Survey • Urban Renewals; Community Development • Value Analysis; Life-Cycling Costing • Water Supply,Treatment and Distribution • Zoning; Land Use Studies • Any other professional service pursuant to Section 287.055, Florida Statutes, commonly known as the Consultants'Competitive Negotiation Act(CCNA). The selected architectural and/or engineering firms will be responsible for reviewing all existing City of Miami Beach Zoning Ordinances and Building Codes. The teams will be responsible for incorporating all the above data into complete construction documents, including final working drawings, specifications, and bid documents necessary for the bidding and construction of the project, and in some instances, for construction management. The construction documents and drawings must comply with the City of Miami Beach DSM and Florida Status(particularly surveys). The selected firms will be responsible for obtaining all State, Federal and local permits and approvals necessary for the construction of all projects, and may be required to provide consulting services to the City on various matters which do not result in drawings or specifications. RFQ 2014-346-YG Appendix C • APPENDIX D • A I C:_4\ t\ A r A iAr44- i 1 / r1/4_ Special Conditions RFQ No. 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS " DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 177r6171-Yr61176 Appendix C- 1. TERM OF CONTRACT. Three (3)years. 2. OPTIONS TO RENEW. Two (2) additional one (1)year options 3. PRICES. Not Applicable. 4. EXAMINATION.OF FACILITIES. Not Applicable. 5. INDEMNIFICATION. Not Applicable. 6. PERFORMANCE BOND. Not Applicable. 7. REQUIRED CERTIFICATIONS. Not Applicable. 8. SHIPPING TERMS. Not Applicable. 9. DELIVERY REQUIREMENTS. Not Applicable. 10.WARRANTY REQUIREMENTS. Not Applicable. 11. BACKGROUND CHECKS. Not Applicable. 12. ADDITIONAL TERMS OR CONDITIONS. This RFQ, including the attached Sample Contract, contains all the terms and conditions applicable to any service being provided to the City resulting from award of contract. By virtue of submitting a proposal, consultant agrees not to require additional terms and conditions at the time services are requested, either through a separate agreement, work order, letter of engagement or purchase order. RFQ 2014-346-YG Appendix D - Page 1 APPENDIX E Insurance Requirements RFQ No. 201 4-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS" DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 A I L \ /1 I r\ p,N y It v d INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000 .combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. XXX 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $500,000 combined single limit per occurrence for bodily injury and property damage. XXX 4. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10%of the limit of liability. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty(30)days written cancellation notice required. XXX 8. Best's guide rating"A"as to management and "Class V"as to financial strength or better, latest edition. XXX 9. The certificate must state the proposal number and title. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. A waiver of subrogation in favor of the City must be included for the policies required above. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the vendor. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 RFQ 2014-346-YG Appendix E — Page 1 APPENDIX F AA I AM I HI .AC H Sample Contract RFQ No. 201 4-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED-BASIS " DEPARTMENT OF PROCUREMENT 1700 Convention Center Drive Miami Beach, Florida 33139 AGREEMENT BETWEEN CITY OF MIAMI BEACH AND XXX)UUCXXXX FOR PROFESSIONAL ARCHITECTURE AND ENGINEERING SERVICES FOR THE )0000000000 00000000000000a)00000( X)UUUCWUUCXXX)UUCX Resolution No. TABLE OF CONTENTS DESCRIPTION PAGE ARTICLE 1 DEFINITIONS 2 ARTICLE 2. BASIC SERVICES 7 ARTICLE 3. THE CITY'S RESPONSIBILITIES 13 ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 16 ARTICLE 5. ADDITIONAL SERVICES 17 ARTICLE 6. REIMBURSABLE EXPENSES 18 ARTICLE 7. COMPENSATION FOR SERVICES 19 ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 20 ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 21 ARTICLE 10. TERMINATION OF AGREEMENT 22 ARTICLE 11. INSURANCE 23 ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 24 ARTICLE 13. ERRORS AND OMISSIONS 25 ARTICLE 14. LIMITATION OF LIABILITY 26 ARTICLE 15. NOTICE 26 ARTICLE 16. MISCELLANEOUS PROVISIONS 27 SCHEDULES: • SCHEDULE A SCOPE OF SERVICES 33 SCHEDULE B CONSULTANT COMPENSATION 34 SCHEDULE C HOURLY BILLING RATE 35 SCHEDULE D CONSTRUCTION COST BUDGET 36 SCHEDULE E PROJECT SCHEDULE 37 SCHEDULE F GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT 38 SCHEDULE G INSURANCE AND SWORN AFFIDAVITS 39 SCHEDULE H BEST VALUE AMENDMENT 40 TERMS AND CONDITIONS OF AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND XXXXXXXXXXXXXXXXXXXXXXXXXXX FOR PROFESSIONAL ARCHITECTURE AND ENGINEERING (NE)SERVICES FOR THE XXXXX>O<XXXXX)UUUUU<XXX)UUU00 X This Agreement made and entered into this_day of , 20XX, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139, (hereinafter referred to as City), and XXX XX, a Florida XXX)UCXXXXXX having its principal office at X)UC)UU<XXXXXXXXX)U )O(XXXXXXXXX(hereinafter referred to as Consultant). WITNESSETH: WHEREAS, the City intends to undertake a project within the City of Miami Beach, which is more particularly described in the Scope of Services attached as Schedule "A" hereto, and wishes to engage the Consultant to provide specific professional services including, without limitation, NE services, for the Project, at the agreed fees set forth in this Agreement; and WHEREAS, the Consultant desires to contract with the City for performance of the aforestated professional services relative to the Project, as hereinafter set forth; and NOW THEREFORE, City and Consultant, in consideration of the mutual covenants and agreement herein contained, agree as follows: ARTICLE 1. DEFINITIONS 1.1 CITY(OR OWNER): The "City" shall mean the City of Miami Beach, a Florida municipal corporation having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139. 1.2 CITY COMMISSION: "City Commission" shall mean the governing and legislative body of the City. 1.3 CITY MANAGER: The "City Manager" shall mean the chief administrative officer of the City. The City Manager shall be construed to include any duly authorized representatives designated in writing (including the Project Coordinator) with respect to any specific matter(s) concerning the Services and/or this Agreement(exclusive of those authorizations reserved to the City Commission or regulatory or administrative bodies having jurisdiction over any matter(s) related to the Project, the Services, and/or this Agreement). 1.4 PROPOSAL DOCUMENTS: "Proposal Documents" shall mean Request for XXXXXXXXXXXXX No. XXXXXXXXXXX, entitled "XXXXXX )00000 0000000000c issued by the City in contemplation of this Agreement, together with all amendments thereto (if any), and the Consultant's proposal in response thereto (Proposal), which is incorporated by reference to this Agreement and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the Agreement shall prevail. 1.5 CONSULTANT: The named entity on page 1 of this Agreement, the "Consultant" shall mean the architect/engineer who has entered into a contract with the City to provide the Services described under this Agreement. When the term "Consultant" is used in this Agreement it shall also be deemed to include any officers, employees, sub-consultants, agents, and any other person or entity acting under the supervision, direction, or control of Consultant. Any sub- consultants retained by Consultant for the Project shall be subject to the prior written approval of the City Manager. Consultant shall provide the Project Coordinator with copies of the contract between Consultant and any sub-consultant's. Any such contracts shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and sub-consultants. Any approval of a sub-consultant by the City shall not, in any way, shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant, from the Consultant to City. Payment of sub-consultants shall be the responsibility of the Consultant, and shall not be cause for any increase in compensation to the Consultant for payment of the Basic Services. The quality of services and acceptability to the City of the services performed by such sub-consultants shall be the sole responsibility of Consultant. P Y The following sub-consultants are hereby approved by the City Manager for the Project: )00000000 0( • XXXX)0000(X . 1.6 PROJECT COORDINATOR:The "Project Coordinator" shall mean the individual designated in writing by the City Manager who shall be the City's authorized representative to coordinate, direct, and review (on behalf of the City) all matters related to the Project during the design and construction of the Project (unless expressly provided otherwise in this Agreement or the Contract Documents). 1.7 [Intentionally Omitted] 1.8 BASIC SERVICES: "Basic Services" shall include those services which Consultant shall perform in accordance with the terms of the Agreement (and as required to complete the Project), as further described in Article 2 and Schedule "A" hereto. In addition any Services not specifically addressed as Additional Services (as defined herein) shall be considered Basic Services. 1.9 PROJECT: The "Project" shall mean that certain City capital project that has been approved by the City Commission and is described in Schedule "A" hereto. 1.9.1 Project Cost:The "Project Cost", shall mean the estimated total cost of the Project, as prepared and established by the City, including the estimated Construction Cost and Soft Costs. The Project Cost may, from time to time, be revised or adjusted by the City, in its sole discretion, to accommodate approved modifications or changes to the Project or scope of work. 1.9.2 Project Scope: The "Project Scope" shall mean the description of the Project in Schedule"A" hereto. 1.10 CONSTRUCTION COST: The "Construction Cost" shall mean the sum which is the actual total cost to the City of the Work(as established in the Contract Documents, as they may be amended from time to time), including a contingency allowance for unforeseen conditions, not to exceed ten percent(10%) of the construction cost for new construction, or twenty percent(20%) of the construction cost for rehabilitation of historic buildings. For Work not constructed, the Construction Cost shall be the same as the lowest bona fide bid or competitive bid received and accepted from a responsive and responsible bidder or proposer for such Work. 1.10.1 Construction Cost Budget: The "Construction Cost Budget" shall mean the amount budgeted by the City for the Construction Cost, as set forth in Schedule "A"hereto. 1.10.2 Statement Of Probable Construction Cost: The "Statement of Probable Construction Cost" shall mean the latest approved written estimate of Construction Cost submitted by Consultant to the City, in a format approved by the Project Coordinator. For Work which bids or proposals have not been let, the Statement of Probable Construction Cost shall be the same as the Construction Cost. 1.11 FORCE MAJEURE: "Force Majeure" shall mean any delay occasioned by superior or irresistible force occasioned by violence in nature without the interference of human agency such as hurricanes, tornadoes, floods, loss caused by fire and other similar unavoidable casualties; or by changes in Federal, State or local laws, ordinances, codes or regulations enacted after the date of this Agreement ; or other causes beyond the parties' control which have, or may be reasonably expected to have, a material adverse effect on the Project, or on the rights and obligations of the parties under this Agreement and which, by the exercise of due diligence, such parties shall not have been able to avoid; provided, however, that inclement weather (except as noted above), the acts or omissions of sub-consultants/sub-contractors, market conditions, labor conditions, construction industry price trends, and similar matters which normally impact on the construction process SHALL NOT be considered a Force Majeure. If the Consultant is delayed in performing any obligation under this Agreement due to a force majeure, the Consultant shall request a time extension from the Project Coordinator within five (5) business days of said force majeure. Any time extension shall be subject to mutual agreement and shall not be cause for any claim by the Consultant for extra compensation, unless additional services are required, and approved pursuant to Article 5 hereof. 1.12 CONTRACTOR: "Contractor" shall mean the individual or individuals, firm, company, corporation,joint venture, or other entity contracting with City for performance of the Work covered in the Contract Documents. 1.13 CONTRACT DOCUMENTS: "Contract Documents" shall mean this Agreement (together with all exhibits, addenda, and written amendments issued thereto), and the documents prepared by Consultant in accordance with the requirements of the Scope of Services in Schedule"A"hereto (that form the basis for which the City can receive bids for the Work included in the documents). The Contract Documents shall also include, without limitation (together with all exhibits, addenda, and written amendments issued thereto), the invitation to bid (ITB), instructions to bidders, bid form, bid bond, the Contract for Construction, surety payment and performance bonds, Conditions of the Contract for Construction [General, Supplementary, and other Conditions], Divisions 0-17, Construction Documents, an approved Change Order(s), approved Construction Change Directive(s), and/or approved written order(s)for a minor change in the Work. 1.14 CONTRACT FOR CONSTRUCTION: "Contract for Construction" shall mean the legally binding agreement between City and with Contractor for performance of the Work covered in the Contract Documents. 1.15 CONSTRUCTION DOCUMENTS: "Construction Documents" shall mean the final plans, technical specifications, drawings, documents, and diagrams prepared by the Consultant pursuant to this Agreement, which show the locations, characters, dimensions and details of the Work to be done, and which are part of the Contract Documents. 1.16 CONTRACT AMENDMENT: "Contract Amendment" shall mean a written modification to the Agreement approved by the City (as specified below) and executed between City and Consultant, covering changes, additions, or reductions in the terms of this Agreement including, without limitation, authorizing a change in the Project, or the method and manner of performance thereof, or an adjustment in the fee and/or completion dates. Contract Amendments shall be approved by the City Commission if they exceed twenty-five thousand dollars ($25,000.00) or the City Manager if they are twenty-five thousand dollars ($25,000.00) or less (or other such amount as may be specified by the City of Miami Beach Procurement Ordinance, as amended). Even for Contract Amendments for less than twenty-five thousand ($25,000.00), the City Manager reserves the right to seek and obtain concurrence of the City Commission for approval of any such Contract Amendment. 1.17 ADDITIONAL SERVICES: "Additional Services" shall mean those services, in addition to the Basic Services in this Agreement, which the Consultant shall perform, at the City's option, and which have been duly authorized, in writing, by the City Manager or his authorized designee, prior to commencement of same. 1.18 WORK: "Work" shall mean all labor, materials, tools, equipment, services, methods, procedures, etc. necessary or convenient to performance by Contractor of all duties and obligations proposed by the Contract Documents. 1.19 SERVICES: "Services" shall mean all services, work, and actions by the Consultant performed pursuant to or undertaken under this Agreement. 1.20 SOFT COSTS: "Soft Costs" shall mean costs related to the Project other than Construction Cost including, without limitation, Consultant's Basic Services, Additional Services, surveys, testing, general consultant, financing, and permitting fees, etc. 1.21 BASE BID: "Base Bid" shall mean the elements contained in the Construction Documents recommended by the Consultant (and approved by the City) as being within the Construction Cost Budget. "Base Bid" shall not include Additive Alternates or Deductive Alternates. 1.22 SCOPE OF SERVICES: "Scope of Services" shall include the Project Scope, Basic Services, and any Additional Services (as approved by the City), all as described in Schedule "A" hereto. 1.23 SCHEDULES: "Schedules" shall mean the various schedules attached to this Agreement and referred to as follows: Schedule A— Scope of Services. Schedule B= Consultant Compensation. Schedule C— Consultant Hourly Billing Rate Schedule. Schedule D— Construction Cost Budget. Schedule E— Project Schedule. Schedule F— General Conditions of the Contract for Construction Schedule G— Insurance Requirements and Sworn Affidavits Schedule H— Best Value Amendment ARTICLE 2. BASIC SERVICES 2.1 The Consultant shall provide Basic Services for the Project, as required by the Contract Documents and as set forth in Schedule "A" hereto. 2.2 The Services will be commenced upon issuance of the first Notice to Proceed which shall be issued by the Project Coordinator and counter-signed by Consultant. Subsequent Notices to Proceed shall also be issued by the Project Coordinator. A separate Notice to Proceed shall be required prior to commencement of each Task (as same are set forth in Schedule "A" hereto). 2.3 As it relates to the Services and the Project, Consultant warrants and represents to City that it is knowledgeable of Federal, State, and local laws codes, rules and regulations applicable in the jurisdiction(s) in which the Project is located, including, without limitation, applicable Florida Statutes, and State of Florida codes, rules and regulations, and local (City of Miami Beach and Miami-Dade County) ordinances, codes, and rules and regulations (collectively, "Applicable Laws"). As they relate to the Services and to the Project, the Consultant agrees to comply with all such Applicable Laws, whether now in effect or as may be amended or adopted from time to time, and shall further take into account all known pending changes to the foregoing of which it should reasonably be aware. Recognizing that the construction of other projects within the City may affect scheduling of the construction for the Project, the Consultant shall diligently coordinate performance of the Services with the City (through the Project Coordinator) in order to provide for the safe, expeditious, economical and efficient completion of the Project, without negatively impacting concurrent work by others. The Consultant shall coordinate the Services with all of its sub-consultants, as well as other consultants, including, without limitation, City provided consultants(if any). 2.4 The Consultant warrants and represents to City that all of the Services required under this Agreement shall be performed in accordance with the standard of care normally exercised in the design of comparable projects in South Florida. Consultant warrants and represents to the City that it is experienced, fully qualified, and properly licensed (pursuant to Applicable Laws) to perform the Services. Consultant warrants and represents to City that it is responsible for the technical accuracy of the Services (including, without limitation, the Design Documents contemplated in Schedule"A" hereto). 2.5 The Consultant's Basic Services shall consist of five (5) Tasks (inclusive of planning, design, bidding/award, construction administration, and Additional Services [as may be approved]), all as further described in Schedule "A" hereto; and shall also include any and all of Consultant's responsibilities and obligations with respect to the Project, as set forth in the General Conditions of the Contract for Construction (attached as Schedule "F" hereto). 2.5.1 Planning Services: Consultant shall provide planning services for the Project, as required by the Contract Documents and as set forth in Task 1 of Schedule "A" hereto (entitled "Planning Services"). 2.5.2 Design Services: Consultant shall prepare Design Documents for the Project, as required by the Contract Documents and as set forth in Task 2 of Schedule "A" hereto (entitled "Design Services") 2.5.3 Bidding And Award Services: Consultant shall provide bidding and award services for the Project, as required by the Contract Documents and as set forth in Task 3 of Schedule "A" hereto (entitled "Bidding and Award . Services"). 2.5.4 Construction Administration Services: Consultant shall provide construction administration services for the Project, as required by the Contract Documents and as set forth in Task 4 of Schedule "A" hereto (entitled "Construction Administration Services"). 2.5.5 Additional Services: If required (and so approved) by the City, Consultant shall provide Additional Services, as set forth in Task 5 of Schedule "A" hereto. 2.6 RESPONSIBILITY FOR CLAIMS AND LIABILITIES: Written decisions and/or approvals issued by the City shall not constitute nor be deemed a release of the responsibility and liability of the Consultant(or of any of its officers, employees, sub-consultants, agents, and/or servants), for the accuracy and competency of its/their designs, working drawings, plans, technical specifications, or other technical documents, nor shall such approval and/or decisions be deemed to be an assumption of such responsibility by the City for a defect, error or omission in designs, working drawings, plans, technical specifications, or other technical documents; provided, however, that the Consultant shall be entitled to reasonably rely upon the accuracy and validity of written decisions and approvals furnished by the City pursuant to this Agreement. 2.7 TIME: It is understood that time is of the essence in the completion of the Project and, in this respect, the parties agree as follows: 2.7.1 Term: The term of this Agreement shall commence upon execution by the parties (subject to approval of the Agreement by the Mayor and City Commission) (the Effective Date), and shall be in effect until all Services are completed or until the work and/or services under the Notices to Proceed in force at the end of the stated period of time have been completed and the Services accepted, whichever may be later. . 2.7.2 The Consultant shall perform the Services as expeditiously as is consistent with the standard of professional skill and care required by this Agreement, and the orderly progress of the Work. 2.7.3 The Services shall be performed in a manner that shall conform with the approved Project Schedule, attached to as Schedule "E" hereto. The Consultant may submit requests for an adjustment to the Project Schedule, if made necessary because of undue delays resulting from untimely review taken by the City (or other governmental authorities having jurisdiction over the Project) to approve the Consultant's submissions, or any other portion of the Services requiring approval by the City (or other governmental authorities having jurisdiction over the Project). Consultant shall immediately provide the Project Coordinator with written notice stating the reason for the particular delay; the requested adjustment (i.e. extension) to the Project Schedule; and a revised anticipated schedule of completion. Upon receipt and review of Consultant's request (and such other documentation as the Project Coordinator may require), the Project Coordinator may grant a reasonable extension of time for completion of the particular work involved, and authorize that the appropriate adjustment be made to the Project Schedule. The Project Coordinator's approval (if granted)shall be in writing. 2.7.4 Nothing in this Section 2.7 shall prevent the City from exercising its rights to terminate the Agreement, as provided elsewhere herein. 2.8 Consultant shall use its best efforts to maintain a constructive, professional, cooperative working relationship with the Project Coordinator, Contractor, and any and all other individuals and/or firms that have been contracted, or otherwise retained, to perform work on the Project. 2.9 The Consultant shall perform its duties under this Agreement in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all work required under the Agreement (including the work performed by sub-consultants), within the specified time period and specified cost. The Consultant shall perform the work utilizing the skill, knowledge, and judgment ordinarily possessed and used by a proficient consulting with respect to the disciplines required for the performance of the work in the State of Florida. The Consultant is responsible for, and shall represent to City that the work conforms to City's requirements, as set forth in the Agreement. The Consultant shall be and remain liable to the City for all damages to the City caused by the Consultant's negligent acts or errors or omissions in the performance of the work. In addition to all other rights and remedies, which the City may have, the Consultant shall, at its expense, re- perform all or any portion of the Services to correct any deficiencies which result from the Consultant's failure to perform in accordance with the above standards. The Consultant shall also be liable for the replacement or repair of any defective materials and equipment and re- performance of any non-conforming construction services resulting from such deficient Consultant services for a period from the Effective.Date of this Agreement, until twelve (12) months following final acceptance of the Work, and for the period of design liability required by applicable law. The Project Coordinator shall notify the Consultant, in writing, of any deficiencies and shall approve the method and timing of the corrections. Neither the City's inspection, review, approval or acceptance of, nor payment for, any of the work required under the Agreement shall be construed to relieve the Consultant (or any sub-consultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. The Consultant and its sub- consultants shall be and remain liable to the City in accordance with Applicable Laws for all damages to City caused by any failure of the Consultant or its sub-consultants to comply with the terms and conditions of the Agreement or by the Consultant or any sub-consultants' misconduct, unlawful acts, negligent acts, errors or omissions in the performance of the Agreement. With respect to the performance of work by sub-consultants, the Consultant shall, in approving and accepting such work, ensure the professional quality, completeness, and coordination of the sub- consultant's work. 2.9.1 The Consultant shall be responsible for deficient, defective services and any resulting deficient, defective construction services re-performed within twelve (12) months following final acceptance and shall be subject to further re-performance, repair and replacement for twelve (12) months from the date of initial re-performance, not to exceed twenty-four months (24)from final acceptance. 2.9.2 Consultant Performance Evaluation: The Consultant is advised that a performance evaluation of the work rendered throughout this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. 2.10 The City shall have the right, at any time, in its sole and absolute discretion, to submit for review to other consultants (engaged by the City at its expense) any or all parts of the Services and the Consultant shall fully cooperate in such review(s). Whenever others are required to verify, review, or consider any work performed by Consultant (including, without limitation, contractors, other design professionals, and/or other consultants retained by the City), the intent of such requirement is to enable the Consultant to receive input from others' professional expertise to identify any discrepancies, errors or omissions that are inconsistent with industry standards for design or construction of comparable projects; or which are inconsistent with Applicable Laws; or which are inconsistent with standards, decisions or approvals provided by the City under this Agreement. Consultant will use reasonable care and skill, in accordance and consistent with customary professional standards, in responding to items identified by other reviewers in accordance with this subsection. Consultant shall receive comments from reviewers, in writing, including, without limitation (and where applicable), via a set of marked-up drawings and specifications. Consultant shall address comments forwarded to it in a timely manner. The term "timely" shall be defined to mean as soon as possible under the circumstances, taking into account the timelines of the Project Schedule. 2.11 [Intentionally Omitted] 2.12 Consultant agrees that when any portion of the Services relates to a professional service which, under Florida Statutes, requires a license, certificate of authorization, or other form of legal entitlement to practice and/or perform such Service(s), it shall employ and/or retain only qualified duly licensed certified personnel to provide same. 2.13 Consultant agrees to designate, in writing, within five (5) calendar days after issuance of the first Notice to Proceed, a qualified licensed professional to serve as its project manager (hereinafter referred to as the "Project Manager"). The Project Manager shall be authorized and responsible to act on behalf of Consultant with respect to directing, coordinating and administrating all aspects of the Services. Consultant's Project Manager (as well as any replacement) shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be the Project Coordinator). Replacement (including reassignment) of an approved Project Manager shall not be made without the prior written approval of the City Manager or his designee(i.e. the Project Coordinator). 2.13.1 Consultant agrees, within fourteen (14) calendar days of receipt of written notice from the City Manager or his designee (which notice shall state the cause therefore), to promptly remove and replace a Project Manager, or any other personnel employed or otherwise retained by Consultant for the Project ( including, without limitation, any sub- consultants). 2.14 Consultant agrees not to divulge, furnish or make available to any third party(ies), any non-public information concerning the Services or the Project, without the prior written consent of the City Manager or his designee (who shall be the Project Coordinator), unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly subpoenaed. Consultant shall also require its employees and sub-consultants to comply with this subsection. 2.15 The City and Consultant acknowledge that the Services do not delineate every detail and minor work task required to be performed by Consultant to complete the Project. If, during the course of performing of the Services, Consultant determines that work should be performed to complete the Project which is, in the Consultant's reasonable opinion, outside the level of effort originally anticipated in the Scope of Services, Consultant shall promptly notify the Project Coordinator, in writing, and shall obtain the Project Coordinator's written consent before proceeding with such work. If Consultant proceeds with any such additional work without obtaining the prior written consent of the Project Coordinator, said work shall be deemed to be within the original Scope of Services, and deemed included as a Basic Service (whether or not specifically addressed in the Scope of Services). Mere notice by Consultant to the Project Coordinator shall not constitute authorization or approval by the City to perform such work. Performance of any such work by Consultant without the prior written consent of the Project Coordinator shall be undertaken at Consultant's sole risk and liability. 2.16 Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any and all such documents and/or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.17 The City's participation in the design and construction of the Project shall in no way be deemed to relieve the Consultant of its professional duties and responsibilities under the Contract Documents or under Applicable Laws. 2.18 GREEN BUILDING STANDARDS: The Consultant shall comply with the requirements of Section 255.2575, Florida Statutes, and Chapter 100 of the City Code, as both may be amended from time to time, addressing applicable Leadership in Energy and Environmental Design (LEED) compliance requirements. 2.19 SUB-CONSULTANTS: All services provided by sub-consultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall be undertaken and performed pursuant to appropriate written agreements between the Consultant and the sub- consultants, which shall contain provisions that preserve and protect the rights of the City under this Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and the sub-consultants. The Consultant shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub-consultants shall be the sole responsibility of Consultant. The Consultant shall cause the names of sub-consultants responsible for significant portions of the Services to be inserted on the plans and specifications. ARTICLE 3. THE CITY'S RESPONSIBILITIES 3.1 The City Manager shall designate a Project Coordinator, in writing, who shall be the City's authorized representative to coordinate, direct, and review all matters related to this Agreement and the Project during the design and construction of same (except unless otherwise expressly provided in this Agreement or the Contract Documents). The Project Coordinator shall be authorized (without limitation) to transmit instructions, receive information, and interpret and define City policies and decisions with respect to the Services and the Project. However, the Project Coordinator is not authorized to issue any verbal or written orders or instructions to Consultant that would have the affect (or be interpreted as having the effect) of modifying or changing, (in any way) the following: a) the Scope of Services; b) the time within which Consultant is obligated to commence and complete the Services; or c) the amount of compensation the City is obligated or committed to pay Consultant. 3.2 The City shall make available to Consultant all information that the City has in its possession pertinent to the Project. Consultant hereby agrees and acknowledges that, in making any such information available to Consultant, the City makes no express or implied certification, warranty, and/or representation as to the accuracy or completeness of such information. The Consultant understands, and hereby agrees and acknowledges, that it is obligated to verify to the extent it deems necessary all information furnished by the City, and that it is solely responsible for the accuracy and applicability of all such information used by Consultant. Such verification shall include, without limitation, visual examination of existing conditions in all locations encompassed by the Project, where such examination can be made without using destructive measures (i.e. excavation or demolition). Survey information shall be spot checked to the extent that Consultant has satisfied itself as to the reliability of the information. 3.3 [Intentionally Omitted] 3.4 At any time, in his/her sole discretion, the City Manager may furnish accounting, and insurance counseling services for the Project (including, without limitation, auditing services to verify the Consultant's applications for payment, or to ascertain that Consultant has properly remitted payment due to its sub-consultants or vendors). 3.5 If the City observes or otherwise becomes aware of any fault or defect in the Project, or non-conformance with the Contract Documents, the City, through the Project Coordinator, shall give prompt written notice thereof to the Consultant. 3.6 The City, acting in its proprietary capacity as Owner and not in its regulatory capacity, shall render any administrative approvals and decisions required under this Agreement, in writing, as reasonably expeditious for the orderly progress of the Services and of the Work. No City administrative (proprietary) approvals and/or decisions required under this Agreement shall be unreasonably conditioned, withheld, or delayed; provided, however, that the City shall at all times have the right to approve or reject any such requests for any reasonable basis. 3.7 The City Commission shall be the final authority to do or to approve the following actions or conduct, by passage of an enabling resolution or amendment to this Agreement: 3.7.1 Except where otherwise expressly noted in the Agreement or the Contract Documents, the City Commission shall be the body to consider, comment upon, or approve any amendments or modifications to this Agreement. 3.7.2 The City Commission shall be the body to consider, comment upon, or approve any assignment, sale, transfer or subletting of this Agreement. Assignment and transfer shall be defined to also include sale of the majority of the stock of a corporate consultant. 3.7.3 Upon written request from Consultant, the City Commission shall hear appeals from administrative decisions of the City Manager or the Project Coordinator. In such cases, the Commission's decision shall be final and binding upon all parties. 3.7.4 The City Commission shall approve or consider all Contract Amendments that exceed the sum of twenty five thousand dollars ($25,000.00) (or other such amount as may be specified by the City of Miami Beach Procurement Ordinance, as amended). 3.8 Except where otherwise expressly noted in this Agreement, the City Manager shall serve as the City's primary representative to whom administrative (proprietary) requests for decisions and approvals required hereunder by the City shall be made. Except where otherwise expressly noted in this Agreement or the Contract Documents, the City Manager shall issue decisions and authorizations which may include, without limitation, proprietary review, approval, or comment upon the schedules, plans, reports, estimates, contracts, and other documents submitted to the City by Consultant. 3.8.1 The City Manager shall have prior review and approval of the Project Manager (and any replacements) and of any sub-consultants (and any replacements). 3.8.2 The City Manager shall decide, and render administrative (proprietary) decisions on matters arising pursuant to this Agreement which are not otherwise expressly provided for in this Agreement. In his/her discretion, the City Manager may also consult with the City Commission on such matters. 3.8.3 At the request of Consultant, the City Manager shall be authorized, but not required, to reallocate monies already budgeted toward payment of the Consultant; provided, however, that the Consultant's compensation (or other budgets established by this Agreement) may not be increased without the prior approval of the City Commission, which approval (if granted at all) shall be in its sole and reasonable discretion. 3.8.4 [Intentionally Omitted] 3.8.5 The City Manager may approve Contract Amendments which do not exceed the sum of twenty five thousand dollars ($25,000.00) (or other such amount as may be specified by the City of Miami Beach Purchasing Ordinance, as amended); provided that no such amendments increase any of the budgets established by this Agreement. 3.8.6 The City Manager may, in his/her sole discretion, form a committee or committees, or inquire of, or consult with, persons for the purpose of receiving advice and recommendations relating to the exercise of the City's powers, duties, and responsibilities under this Agreement or the Contract Documents. 3.8.7 The City Manager shall be the City Commission's authorized representative with regard to acting on behalf of the City in the event of issuing any default notice(s) under this Agreement, and, should such default remain uncured, in terminating the Agreement (pursuant to and in accordance with Article 10 hereof). ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 4.1 The City has established the Construction Cost Budget for the Project, as set forth in Schedule"D", attached hereto. 4.2 Consultant shall certify and warrant to the City all estimates of Construction Cost prepared by Consultant. 4.3 Consultant shall warrant and represent to the City that its review and evaluation of the Construction Cost Budget, Statement of Probable Construction Cost, and any other cost estimates prepared (or otherwise provided) by Consultant for the Project, represent Consultant's best judgment as an experienced design professional familiar with the construction industry; provided, however, that Consultant cannot (and does not) guarantee that bids or negotiated prices will not vary from any estimates of Construction Cost or other cost evaluation(s) prepared (or otherwise provided) by Consultant. 4.4 The Construction Cost Budget (as established in Schedule "D" hereto) shall not be exceeded without fully justifiable, extraordinary, and unforeseen circumstances (such as Force Majeure)which are beyond the control of the parties. Any expenditure above this amount shall be subject to prior City Commission approval which, if granted at all, shall be at the sole and reasonable discretion of the City Commission. The City Commission shall have no obligation to approve an increase in the Construction Cost Budget and, if such budget is exceeded, the City Commission may, at its sole and reasonable discretion, terminate this Agreement (and the remaining Services)without any further liability to the City. 4.5 If the lowest and best base bid exceeds the Construction Cost Budget by more than five percent (5%), the City Commission may, at its sole option and discretion, elect any of the following options: (1) approve an increase to the Construction Cost Budget; (2) reject all bids, and (at its option) authorize rebidding of the Project; (3) abandon the Project and terminate the remaining Services without any further liability to the City; (4) select as many Deductive Alternatives as may be necessary to bring the lowest and best bid within the Construction Cost Budget; or (5) work with the Consultant to reduce the Project Scope, construction schedule, sequence of Work, or such other action, as deemed necessary, to reduce the Construction Cost Budget. In the event the City elects to reduce the Project Scope, the Consultant shall provide any required revisions to the Contract Documents (including, without limitation, the Construction Documents), and provide re-bidding services, as many times as reasonably requested by the City, at no additional cost to the City, in order to bring any resulting, responsive and responsible bids within five percent(5%)of the Construction Cost Budget. ARTICLE 5. ADDITIONAL SERVICES 5.1 Additional Services shall only be performed by Consultant following receipt of written authorization by the Project Coordinator (which authorization must be obtained prior to commencement of any such additional work by Consultant). The written authorization shall contain a description of the Additional Services required; an hourly fee (in accordance with the rates in Schedule "C" hereto), with a "Not to Exceed" amount; Reimbursable Expenses (if any) with a "Not to Exceed" amount; the amended Construction Cost Budget (if applicable); the time required to complete the Additional Services; and an amended Project Schedule (if applicable). "Not to Exceed" shall mean the maximum cumulative hourly fees allowable (or, in the case of Reimbursable Expenses, the maximum cumulative expenses allowable), which the Consultant shall not exceed without further written authorization of the Project Coordinator. The "Not to Exceed" amount is not a guaranteed maximum cost for the additional work requested (or, in the case of Reimbursables, for the expenses), and all costs applicable to same shall be verifiable through time sheets(and, for Reimbursables, expense reviews). 5.2 Additional Services may include, but not be limited to, the following: 5.2.1 Providing additional work relative to the Project which arises from subsequent circumstances and causes which do not currently exist, or which are not contemplated by the parties at the time of execution of this Agreement(excluding circumstances and causes resulting from error, omission, inadvertence, or negligence of Consultant). 5.2.2 Serving as an expert witness in connection with any public hearing, arbitration proceeding, or legal proceeding, unless the subject matter at issue has arisen from the error omission, inadvertence, or negligence of Consultant. 5.2.3 [Intentionally Omitted] 5.2.4 Assistance in connection with bid protests, re-bidding, or re-negotiating contracts (except for Contract Document revisions and re-bidding services required under Section 4.5 hereof, which shall be provided at no additional cost to City). ARTICLE 6. REIMBURSABLE EXPENSES 6.1 Reimbursable Expenses are an allowance set aside by the City and shall include actual expenditures made by the Consultant in the interest of the Project. The Reimbursable Expenses allowance, as specified in Schedule "B" hereto, belongs to, and shall be controlled by, the City. Any money not directed to be used by City for Reimbursable Expenses shall remain with the City (i.e. unused portions will not be paid to Consultant). Notwithstanding the above, any Reimbursable Expenses in excess of $500 must be authorized, in advance, in writing, by the Project Coordinator. Invoices or vouchers for Reimbursable Expenses shall be submitted to the Project Coordinator (along with any supporting receipts and other back-up material requested by the Project Coordinator). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." 6.2 Reimbursable Expenses may include, but not be limited to, the following: 6.2.1 Cost of reproduction, courier, and postage and handling of drawings, plans, specifications, and other Project documents (excluding reproductions for the office use of the Consultant and its sub-consultants, and courier, postage and handling costs between the Consultant and its sub-consultants). 6.2.2 Costs for reproduction and preparation of graphics for community workshops. 6.2.3 Permit fees required by City of Miami Beach regulatory bodies having jurisdiction over the Project(i.e. City permit fees). ARTICLE 7. COMPENSATION FOR SERVICES 7.1 Consultant's "Not to Exceed"fee for provision of the Services shall be XXXXXXXX, with a Reimbursable Expenses allowance of XXXXXXXX. 7.2 Payments for Services shall be made within forty-five (45) calendar days of receipt and approval of an acceptable invoice by the Project Coordinator. Payments shall be made in proportion to the Services satisfactorily performed, so that the payments for Services never exceed the progress percentage noted in the Consultant's Progress Schedule (to be submitted with each invoice). No mark-up shall be allowed on subcontracted work. 7.3 Approved Additional Services shall be compensated in accordance with the hourly rates set forth in Schedule "C," attached hereto. Any request for payment of Additional Services shall be included with a Consultant payment request. No mark-up shall be allowed on Additional Services (whether sub-contracted or not). 7.4 Approved Reimbursable Expenses shall be paid in accordance with Article 6 hereto, up to the "Not to Exceed" Reimbursable allowance amount in Schedule "B" hereto. Any request for payment of Reimbursable Expenses shall also be included with Consultant's payment request. No mark-up shall be allowed on Reimbursable Expenses. 7.5 ESCALATION: During the Term of this Agreement, the City may, by written directive approved and executed by the City Manager, adjust the fees included in the Hourly Billing Rate Schedule in Schedule "C" hereto, to reflect the change in the Consumer Price Index (CPI) on a year to year basis. Such adjustment will be based on the cumulative change of the CPI for the Miami urban area, provided that in no event shall any the annual increase exceed three percent (3%). 7.6 No retainage shall be made from the Consultant's compensation on account of sums withheld by the City on payments to Contractor. 7.7 METHOD OF BILLING AND PAYMENT. Consultant shall invoice the Project Coordinator in a timely manner, but no more than once on a monthly basis. Invoices shall identify the nature and extent of the work performed; the total hours of work performed by employee category; and the respective hourly billing rate associated therewith. In the event sub-consultant work is used, the percentage of completion shall be identified. Invoices shall also itemize and summarize any Additional Services and/or Reimbursable Expenses. A copy of the written approval of the Project Coordinator for the requested Additional Service(s) or Reimbursable Expense(s) shall accompany the invoice. 7.7.1 If requested, Consultant shall provide back-up for past and current invoices that records hours for all work (by employee category), and cost itemizations for Reimbursable Expenses(by category). 7.7 .2 The City shall pay Consultant within forty-five (45) calendar days from receipt and approval of an acceptable invoice by the Project Coordinator. 7.7.3 Upon completion of the Services, Consultant's final payment shall require the prior written approval of the City Manager before disbursement of same. ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 8.1 All books, records (whether financial or otherwise), correspondence, technical documents, and any other records or documents related to the Services and/or Project will be available for examination and audit by the City Manager, or his/her authorized representatives, at Consultant's office (at the address designated in Article 15 ["Notices")), during customary business hours. All such records shall be kept at least for period of three (3) years after Consultant's completion of P P ( ) Y P the Services. Incomplete or incorrect entries in such records and accounts relating personnel services and expenses may be grounds for City's disallowance of any fees or expenses based upon such entries. Consultant shall also bind its sub-consultants to the requirements of this Article and ensure compliance therewith ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 9.1 All notes, correspondence, documents, plans and specifications, designs, drawings, renderings, calculations, specifications, models, photographs, reports, surveys, investigations, and any other documents (whether completed or partially completed) and copyrights thereto for Services performed or produced in the performance of this Agreement, or related to the Project, whether in paper or other hard copy medium or in electronic medium, except with respect to copyrighted standard details and designs owned by the Consultant or owned by a third party and licensed to the Consultant for use and reproduction, shall become the property of the City. Consultant shall deliver all such documents to the Project Coordinator within thirty (30) days of completion of the Services (or within thirty (30) days of expiration or earlier termination of this Agreement as the case may be). However, the City may grant an exclusive license of the copyright to the Consultant for reusing and reproducing copyrighted materials or portions thereof as authorized by the City Manager in advance and in writing, In addition, the Consultant shall not disclose, release, or make available any document to any third party without prior written approval from the City Manager. The Consultant shall warrant to the City that it has been granted a license to use and reproduce any standard details and designs owned by a third party and used or reproduced by the Consultant in the performance of this Agreement. Nothing contained herein shall be deemed to exclude any document from Chapter 119, Florida Statutes. g) g) 9.2 The Consultant is permitted to reproduce copyrighted material described above subject to prior written approval of the City Manager. g) g) 9.3 At the City's option, the Consultant may be authorized, as an Additional Service, to adapt copyrighted material for additional or other work for the City; however, payment to the Consultant for such adaptations will be limited to an amount not greater than 50% of the original fee earned to adapt the original copyrighted material to a new site. 9) g) 9.4 The City shall have the right to modify the Project or any components thereof without permission from the Consultant or without any additional compensation to the Consultant. The Consultant shall be released from any liability resulting from such modification. g) 9.5 The Consultant shall bind all sub-consultants to the Agreement requirements for re-use of plans and specifications. ARTICLE 10. TERMINATION OF AGREEMENT 10.1 TERMINATION FOR LACK OF FUNDS: The City is a governmental entity and is subject to the appropriation of funds by its legislative body in an amount sufficient to allow continuation of its performance in accordance with the terms and conditions of this Agreement. In the event there is a lack of adequate funding either for the Services or the Project (or both), the City may terminate this Agreement without further liability to the City. 10.2 TERMINATION FOR CAUSE: The City, through the City Manager, may terminate this Agreement for cause, upon written notice to Consultant, in the event that the Consultant (1) violates any provision of this Agreement or performs same in bad faith; (2) unreasonably delays the performance of the Services or any portion thereof; or (3) does not perform the Services or any portion thereof in a timely and satisfactory manner. In the case of termination for cause by the City, the Consultant shall first be granted a thirty (30) day cure period (commencing upon receipt of the initial written notice of default from the City). 10.2.1 In the event this Agreement is terminated for cause by the City, the City, at its sole option and discretion, may take over the remaining Services and complete them by contracting with another consultant(s), or otherwise. The Consultant shall be liable to the City for any additional cost(s) incurred by the City due to such termination. "Additional Cost" is defined as the difference between the actual cost of completion of the Services, and the cost of completion of such Services had the Agreement not been terminated. 10.2.2 In the event of termination for cause by the City, the City shall only be obligated to pay Consultant for those Services satisfactorily performed and accepted prior to the date of termination (as such date is set forth in, or can be calculated from, the City's initial written default notice). Upon payment of any amount which may be due to Consultant pursuant to this subsection 10.2.2, the City shall have no further liability to Consultant. 10.2.3 As a condition precedent to release of any payment which may be due to Consultant under subsection 10.2.2, the Consultant shall promptly assemble and deliver to the Project Coordinator any and all Project documents prepared (or caused to be prepared) by Consultant(including, without limitation, those referenced in subsection 9.1 hereof). The City shall not be responsible for any cost incurred by Consultant for assembly, copy, and/or delivery of Project documents pursuant to this subsection. 10.3 TERMINATION FOR CONVENIENCE: In addition to the City's right to terminate for cause, the City through the City Manager, may also terminate this Agreement, upon fourteen (14) days prior written notice to Consultant, for convenience, without cause, and without penalty, when (in its sole discretion) it deems such termination to be in the best interest of the City. In the event the City terminates the Agreement for convenience, Consultant shall be compensated for all Services satisfactorily performed and accepted up to the termination date (as set forth in the City's written notice), and for Consultant's costs in assembly and delivery to the Project Coordinator of the Project documents (referenced in subsection 10.2.3 above). Upon payment of any amount which may be due to Consultant pursuant this subsection 10.3, the City shall have no further liability to Consultant. 10.4 TERMINATION BY CONSULTANT: The Consultant may only terminate this Agreement for cause, upon thirty (30) days prior written notice to the City, in the event that the City willfully violates any provisions of this Agreement or unreasonably delays payment of the Services or any portion thereof. In the event of a termination for cause by Consultant, the City shall pay Consultant for any Services satisfactorily performed and accepted up to the date of termination; provided, however, that the City shall first be granted a thirty (30) day cure period (commencing upon receipt of Consultant's initial written notice). 10.4.1 The Consultant shall have no right to terminate this Agreement for convenience. 10.5 IMPLEMENTATION OF TERMINATION: In the event of termination (whether for cause or for convenience), the Consultant shall immediately, upon receipt of the City's written notice of termination: (1) stop the performance of Services; (2) place no further orders or issue any other subcontracts, except for those which may have already been approved, in writing, by the Project Coordinator; (3) terminate all existing orders and subcontracts; and (4) promptly assemble all Project documents(for delivery to the Project Coordinator). ARTICLE 11. INSURANCE 11.1 At all times during the Term of this Agreement, Consultant shall maintain the following required insurance coverage in full force and effect. The Consultant shall not commence any work until satisfactory proof of all required insurance coverage has been furnished to the Project Coordinator: (a) Professional Liability Insurance, in the amount of one million dollars ($1,000,000.00), per occurrence, with a maximum deductible of$150,000 per occurrence, $450,000 aggregate. Consultant shall notify the Project Coordinator, in writing, within thirty (30) days of any claims filed or made against its Professional Liability Insurance policy. (b) Comprehensive General Liability Insurance, in the amount of one million dollars ($1,000,000.00), Single Limit Bodily Injury and Property Damage coverage, for each occurrence, which shall include products, completed operations, and contractual liability coverage. The City of Miami Beach, Florida must be named as an additional insured on this policy. (c) Worker's Compensation and Employer's Liability coverage within the statutory limits required under Florida law. 11.2 The Consultant must give the Project Coordinator at least thirty (30) days prior written notice of cancellation or of substantial modifications in any required insurance coverage. All certificates and endorsements shall contain this requirement. 11.3 The insurance must be furnished by an insurance company rated B+:VI or better, or its equivalent, according to Bests' Guide Rating Book, and by insurance companies duly authorized to do business in the State of Florida, and countersigned by the company's Florida resident agent. 11.4 Consultant shall provide the Project Coordinator with a certificate of insurance of all required insurance policies. The City reserves the right to require a certified copy of such policies, upon written request to Consultant. ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 12.1 Pursuant to Section 725.08, Florida Statutes, the Consultant shall indemnify and hold harmless the City and its officers, employees, agents, and instrumentalities, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant and other persons employed or utilized by the Consultant in the performance of this Agreement. The Consultant shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Consultant shall in no way limit its responsibility to indemnify, keep, and save harmless and defend the City or its officers, employees, agents, and instrumentalities as herein provided. 12.2 The Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any negligent, reckless, or intentionally wrongful actions, errors or omissions of the Consultant in which the City participated either through review or concurrence of the Consultant's actions. In reviewing, approving or rejecting any submissions by the Contractor, or other acts of the Consultant, the City in no way assumes or shares any responsibility or liability of the Consultant (including, without limitation its sub-consultants and/or any registered professionals (architects and/or engineers) under this Agreement). ARTICLE 13. ERRORS AND OMISSIONS 13.1 ERRORS AND OMISSIONS: It is specifically agreed that any construction changes categorized by the City as caused by an error, an omission, or any combination thereof in the Contract Documents that were prepared by the Consultant will constitute an additional cost to the City that would not have been incurred without the error. The damages to the City for errors, omissions or any combinations thereof shall be calculated as the total cost of any damages or incremental costs to the City resulting out of the errors or omissions by the Consultant. Damages shall include delay damages caused by the error, omission, or any combination thereof. Should the Consultant disagree that all or part of such damages are the result of errors, omissions, or any combination thereof, the Consultant may appeal this determination, in writing, to the City's Capital Improvement Projects Director (the Director). The Director's decision on all claims, questions and disputes shall be final, conclusive and binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable. In the event that the Consultant does not agree with the decision of the Director, the Consultant shall present any such objections, in writing, to the City Manager. The Director and the Consultant shall abide by the decision of the City Manager. This paragraph does not constitute a waiver of any party's right to proceed in a court of competent jurisdiction after the above administrative remedies have been exhausted. ARTICLE 14. LIMITATION OF LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on its liability for any cause of action for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the "not to exceed" amount of the fee paid to Consultant under this Agreement, less any amount(s) actually paid to Consultant hereunder. Consultant hereby expresses its willingness to enter into this Agreement, with Consultant's recovery from the City for any damages for action for breach of contract to be limited to Consultant's"not to exceed"fee under this Agreement, less any amount(s) actually paid by the City to the Consultant hereunder. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to Consultant for money damages due to an alleged breach by the City of this Agreement, in an amount in excess of the "not to exceed amount" of Consultant's fees under this Agreement, which amount shall be reduced by any amount(s) actually paid by the City to Consultant hereunder. Nothing contained in this subsection, or elsewhere in this Agreement, is in any way intended to be a waiver of the limitation placed upon City's liability, as set forth in Section 768.28, Florida Statutes. ARTICLE 15. NOTICE All written notices given to City by Consultant shall be addressed to: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: X With a copy to: Capital Improvement Projects Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: XXXXXXX XXXXXX All written notices given to the Consultant from the City shall be addressed to: X ��OUCXXXXXX XXXXXXXXXXXXXXX XXXXXXXXXXXXXXX Attn: XXXXXXXXXXX All notices mailed to either party shall be deemed to be sufficiently transmitted if sent by certified mail, return receipt requested. ARTICLE 16. MISCELLANEOUS PROVISIONS 16.1 VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern District of Florida, in federal court. BY ENTERING INTO THIS AGREEMENT, CONSULTANT AND CITY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 16.2 EQUAL OPPORTUNITY EMPLOYMENT GOALS: Consultant agrees that it will not discriminate against any employee or applicant for employment for work under this Agreement because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age, and will take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age. 16.3 PUBLIC ENTITY CRIMES ACT: In accordance with the Public Entity Crimes Act(Section 287.133, Florida Statutes), a person or affiliate who is a consultant, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not bid on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or subconsultant under a contract with the City, and may not transact business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. For violation of this subsection by Consultant, City shall have the right to terminate the Agreement without any liability to City, and pursue debarment of Consultant 16.4 NO CONTINGENT FEE: Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this subsection, City shall have the right to terminate the Agreement, without any liability or, at its discretion, to deduct from the contract price (or otherwise recover) the full amount of such fee, commission, percentage, gift, or consideration. 16.5 LAWS AND REGULATIONS: 16.5.1 The Consultant shall, during the Term of this Agreement, be governed by Federal, State, Miami-Dade County, and City laws, ordinances, and codes which may have a bearing on the Services involved in the Project. 16.5.2 Protect Documents. In accordance with Section 119.07 (3) (ee), Florida Statutes, entitled "Inspection, Examination, and Duplication of Records; Exemptions," all building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, are exempt from the provisions of Section 119.07(1), Florida Statutes (inspection and copying of public records), and s. 24(a), Article I of the State Constitution. Information made exempt by this paragraph, with prior written approval from the City Manager, may be disclosed to another entity to perform its duties and responsibilities; to a licensed architect, engineer, or contractor who is performing work on or related to the Project; or upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information. 16.5.2.1 In addition to the requirements in this subsection 16.5.2, the Consultant agrees to abide by all applicable Federal, State, and City procedures, as may be amended from time to time, by which the documents are handled, copied, and distributed which may include, but is not limited to, each employee of Consultant and sub-consultants that will be involved in the Project being required to sign an agreement stating that they will not copy, duplicate, or distribute the documents unless authorized by the City Manager, in writing. 16.5.2.2 The Consultant and its sub-consultants agree in writing that the Project documents are to be kept and maintained in a secure location. 16.5.2.3 Each set of the Project documents are to be numbered and the whereabouts of the documents shall be tracked at all times. 16.5.2.4 A log is developed to track each set of documents logging in the date, time, and name of the individual(s)that work on or view the documents. 16.6 CORRECTIONS TO CONTRACT DOCUMENTS: The Consultant shall prepare, without added compensation, all necessary supplemental documents to correct errors, omissions, and/or ambiguities which may exist in the Contract Documents prepared by Consultant, including documents prepared by its sub-consultants. Compliance with this subsection shall not be construed to relieve the Consultant from any liability resulting from any such errors, omissions, and/or ambiguities in the Contract Documents and other documents or Services related thereto. 16.7 WARRANTY: The Consultant warrants that the Services furnished to the City under this Agreement shall conform to the quality expected of and usually provided by the profession in the State of Florida applicable to the design and construction of public and commercial facilities. 16.8 NON-EXCLUSIVITY: Notwithstanding any provision of this non-exclusive Agreement, the City is not precluded from retaining or utilizing any other architect, engineer, design professional or other consultant to perform any incidental Basic Services, Additional Services, or other professional services within the contract limits defined in the Agreement. The Consultant shall have no claim against the City as a result of the City electing to retain or utilize such other architect, engineer, design professional, or other consultant to perform any such incidental Services. g) 16.9 ASSIGNMENT: The Consultant shall not assign, transfer or convey this Agreement to any other person, firm, association or corporation, in whole or in part, without the prior written consent of the City Commission, which consent, if given at all, shall be at the Commission's sole option and discretion. However, the Consultant will be permitted to cause portions of the Services to be performed by sub-consultants, subject to the prior written approval of the City Manager. 9) 16.10 SUCCESSORS AND ASSIGNS: The Consultant and the City each binds himself/herself, his/her partners, successors, legal representatives and assigns to the other party of the Agreement and to the partners, successors, legal representatives, and assigns of such party in respect to all covenants of this Agreement. The Consultant shall afford the City (through the City Commission) the opportunity to approve or reject all proposed assignees, successors or other changes in the ownership structure and composition of the Consultant. Failure to do so constitutes a breach of this Agreement by the Consultant. 16.11 PROVISION OF ITEMS NECESSARY TO COMPLETE SERVICES: In the performance of the Services prescribed herein, it shall be the responsibility of the Consultant to provide all salaries, wages, materials, equipment, sub-consultants, and other purchased services, etc., as necessary to complete said Services. 16.12 INTENT OF AGREEMENT: g) 16.12.1 The intent of the Agreement is for the Consultant to provide design services, and to include all necessary items for the proper completion of such services for a fully functional Project which, when constructed in accordance with the design, will be able to be used by the City for its intended purpose. The Consultant shall perform, as Basic Services, such incidental work which may not be specifically referenced, as necessary to complete the Project. g) 16.12.2 This Agreement is for the benefit of the parties only and it does not grant rights to a third party beneficiary, to any person, nor does it authorize anyone not a party to the Agreement to maintain a suit for personal injuries, professional liability, or property damage pursuant to the terms or provisions of the Agreement. 16.12.3 No acceptance, order, payment, or certificate of or by the City, or its employees or agents, shall either stop the City from asserting any rights or operate as a waiver of any provisions hereof or of any power or right herein reserved to the City or of any rights to damages herein provided. 16.13 This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein; and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or written. It is further agreed that no modification, amendment or alteration in the terms or conditions contained herein shall be effective unless memorialized in written document approval and executed with the same formality and of equal dignity herewith. F:latto\AGUR\AGREEMENT FORMS\A&E AGREEMENTSIA&E Agreement-NEW BOILER PLATE(Clean Version 8-2-10).doc IN WITNESS WHEREOF, the parties hereto have hereunto caused these presents to be signed in their names by their duly authorized officers and principals, attested by their respective witnesses and City Clerk on the day and year first hereinabove written. Attest CITY OF MIAMI BEACH: CITY CLERK MAYOR CONSULTANT: XXXXXXXXXXXXXXX Attest Signature/Secretary Signature/President Print Name Print Name H SCHEDULE A SCOPE OF SERVICES SCHEDULE B CONSULTANT COMPENSATION Schedule of Payments Planning Services* $ 0.00 Design Services* $X) XXX 0( Bidding and Award Services $)X.XXXXXX Construction Administration ** $X)U)(X)(XX Reimbursable Allowance*'' $XXX)XUCXX Historic Preservation Board /Design Review Board (if required) $ 0.00 Note*: These services will be paid lump sum based on percentage complete of each phase as identified in the individual tasks. Note**: Construction Administration will be paid on a monthly basis upon commencement of construction. In the event that, through no fault of the Consultant, Construction Administration services are required to be extended, which extension shall be subject to prior City approval, and what shall be at the City's sole discretion, the Consultant agrees to extend said services for $XXXXXX, per month, for the duration required to complete the Project. Note***: The Reimbursable Allowance belongs to the City and must be approved in writing, in advance, by the Project Coordinator. Unused portions will not be paid to the Consultant. SCHEDULE C HOURLY BILLING RATE SCHEDULE II SCHEDULE D COSTRUCTION COST BUDGET SCHEDULE E PROJECT SCHEDULE SCHEDULE F GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT SCHEDULE G INSURANCE REQUIREMENTS AND SWORN AFFIDAVITS. SCHEDULE H BEST VALUE AMENDMENT The Consultant agrees to abide by all the required documentation of the City's Performance Information Procurement System and submit the weekly reports. ATTACHMENT C CONSULTANT'S RESPONSE TO THE RFQ 35 _______ 1 1 I . Sole ces COPY Miami Beach Professional Architectural and Engineering Services in Specialized C on an ""As-Needed-Basis" RSQ No. 2014-346-YG Tuesday, December 2, 2014 3:00 p.m. EST IPTI MIAMI BEACH Submitted to: .. PP Miami Beach Department of Procurement 1700 Convention Center Drive, Miami Beach, Florida 33139 i - . !Ilall i xY . t SOUTHBEACH_ {; f -_-,,,, k,,_ : :,..1-1,-: — r :1, ' FOya Pn r k , s+a I t ' y +gi,+s--r -' jK'•., �'r=,_ a-u-- _- - - •4 Ewd,310 way ,t". •. i., _ or- .. 1.11011141kir ° P . - .-Ikir �.. • f - Vi - s , '1,` --,*.Piiimi..0.-t.- r- _ 224 SE 9th Street Fort Lauderdale, Florida 33316 (954)484-8500 www.esciencesinc.com Tabi Cover Letter & Minimum Qualifications 74.44,34n 'i.',a ..�-.xCF:ii�'t3.y..tl:.i.AY.: �i�e,tkie+l;$AA-E3�..k"P.v'.,.?M.i'.AH-ai c'm.si:'waof't„ii,�rY.: K`�IfY01wf " #1G:?!.k �'i•<�:ai�'11.i'd71+(Aa4L .. Scie� ces ENGINEERING ENVIRONMENTAL ECOLOGICAL City.of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering.Services in Specialized Categories on an"As-Needed Basis" Tab 1 Cover Letter and Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents December 2,2014 Yusbel Gonzalez, CPPB City of Miami Beach Procurement Division 1700 Convention Center Drive Miami Beach, Florida 33139 RE: Request for Qualifications(RFQ)2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" Dear Mr. Gonzalez: Thank you for the opportunity to respond to the RFQ 2014-346-YG, for Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed Basis". E Sciences, Incorporated (E Sciences) is pleased to express our interest and provide qualifications for Group B—Engineering in the category of Environmental for the City's review and consideration. We understand that the City requires professional consulting services specifically detailed in the RFQ,including services related to the following: • General Environmental Services • Environmental and Coastal Engineering • Contamination Assessment. Key benefits E Sciences will bring the City include the following: Understanding of the City E Sciences senior staff has worked in Miami Beach since the initial stages of the renaissance of South Beach and we have provided environmental engineering and science services directly for our existing continuing services agreement since 2011. Continuity of your environmental consultant brings continuity and ease for the momentum of your environmental program and projects. Full Service Environmental Firm The City needs an environmental consultant with the expertise to provide the environmental services needed under this contract. Our engineers, biologists, ecologists and scientists perform all environmental services in house. We have included only one subconsultant who will provide asbestos/air consulting. Since working on this contract, we have had minimal involvement of subconsultants because we are a full-service environmental consulting firm. Understanding Sustainability E Sciences understands the unique and fragile environment of this island community. We also understand that City staff has a tremendous responsibility to the residents.We will continue to partner with City staff to provide and enhance a sustainable lifestyle for residents, provide opportunities for growth for business interests, and protect and enrich natural and cultural resources for tourists to enjoy. 0 Sciieenices •Tab 1 Cover Letter and Minimum Qualifications Requirements—Page 1. City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" Solid Municipal Experience The majority of our staff experience is for local municipal and governmental clients including the Cities of Miami Beach, North Miami Beach, Miami, Homestead, Fort Lauderdale and other island communities such as Islamorada, Sunny Isles and North Bay Village. Agency Coordination Expertise E Sciences'professionals are known for their skill in agency coordination and sensitive negotiations.We are repeatedly called upon to unravel complex permitting situations and restructure difficult projects which have stalled or derailed. We have an excellent reputation with the regulatory agencies, including a working relationship with Miami-Dade Department of Regulatory and Economic Resources. Community Leadership Our staff holds community positions in Southeast Florida having served as members of the Greater Miami Chamber Environmental Committee, Fairchild Garden Palms, Broward County's Climate Change Advisory Task Force, Smart Growth Partnership, Broward County's Bicycling Pedestrian Advisory Committee, Florida Brownfields Association, South Florida Association of Environmental Professionals, the Florida Urban Forestry Council and Landscape Inspectors Association of Florida. Experienced and Proven Project Management Our firm has chosen Nadia G. Locke, PE, LEED AP, Senior Engineer, to continue to be project manager. Ms. Locke brings over 26 years of proven expertise and understanding of South Florida's regional environmental challenges and opportunities, as well as extensive experience in managing municipal projects. Ms. Locke specializes in managing a broad range of environmental engineering projects related to pollution remediation, environmental permitting, NEPA documentation,grant preparation and litigation support.We have selected Ms. Maria Paituvi, PE, Senior Engineer to be the deputy project manager. Ms. Paituvi has been working day to day with City staff to ensure that our internal deadlines and budgets are being met. We view this contract as an important opportunity to continue our strong relationship with the City. We respectfully request your consideration for selection on this contract. Sincerely, E SCIENCES, INCORPORATED C5L ca_Lia—SOC___QQ Nadia G. Locke, PE Ja es S. Bassett, PE Associate/Project Manager ' incipal 1460:111,11kces Tab 1 Cover Letter and Minimum Qualifications Requirements—Page 2 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" Table of Contents Tab 1 Cover Letter and Minimum Qualifications Requirements 1.1 Cover Letter 1 Table of Contents 3 1.2 Response Certification,Questionnaire&Requirements Affidavit 4 1.3 Minimum Qualifications Requirements 11 a) Architect and Engineer Licenses 11 b) Landscape Architects(including ISA Certifications) 11 c) Planning and Historical Preservation Architects 12 d) Environmental Engineering(diplomas,degrees,other) 13 Subconsultant Certifications(AirQuest Environmental) 16 Tab 2 Experience and Qualifications 2.1 Qualifications of Proposing Firm 19 2.2 Qualifications of Proper Team(SF 330) 21 2.3 Financial Capacity 63 Tab 3 Approach and Methodology 64 -7-7:1111 c Tab 1 Cover Letter and Minimum Qualifications Requirements-Page 3 iences City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" 1.2 Response Certification, Questionnaire & Requirements Affidavit In the following page(s)please find the fully executed Appendix A. -71//kci Ges Tab 1 Cover Letter and Minimum Qualifications Requirements-Page 4 Solicitation No: Solicitation Title: RFQ 2014-346-YG PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN"AS-NEEDED-BASIS" Procurement Contact: Tel: Email: Yusbel Gonzalez 305.673.7000, Ext.6230 vusbelqonzalez(@.miamibeachfl.gov STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from Proposals in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: E Sciences, Incorporated No of Years in Business: 14 No of Years in Business Locally: 12 No of Employees: 44 OTHER NAMES)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: None FIRM PRIMARY ADDRESS(HEADQUARTERS): E. Pine Street 34 CITY: Orlando STATE: Florida ZIP CODE: 32801 TELEPHONE NO.: 407.481.9006 TOLL FREE NO.: N/A FAX NO.: 407.481.9627 FIRM LOCAL ADDRESS: 224 SE 9th Street CITY: Fort Lauderdale STATE: Florida ZIP CODE: 33316 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Nadia G. Locke, PE ACCOUNT REP TELEPHONE NO.: 954.484.8500 ACCOUNT REP TOLL FREE NO.: N/A ACCOUNT REP EMAIL: nlocke@escienceSinc.com FEDERAL TAX IDENTIFICATION NO.: 59-3667002 The City reserves the right to seek additional information from proposer or other source(s),including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements. RFQ 2014-346-YG Appendix A— Page 1. Veteran Owned Businessi_17 oser claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT:Proposals claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposals must disclose,in their Statement of Qualifications,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposals must disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposals must disclose the name(s)of any officer,director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposals must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. Suspension,Debarment or Contract Cancellation.Has proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 4. Vendor Campaign Contributions.Proposals are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposals shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Statement of Qualifications,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 5. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 6. -. . - - �, - - • _ - - • -- -- - - • - - - - - • •.. - - . . -.• . I _I. • RFQ 2014-346-YG Appendix A —Page 2 7. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? X YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health X X Sick Leave X X Family Medical Leave X X Bereavement Leave X X If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g.,there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 8. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,Statement of Qualifications,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. RFQ 2014-346-YG Appendix A —Page 3 9. Admowtedgemerrt o!Arddmtdoma. After Issuance of solicitation,the City may rise one or more addendum to the sonation which may provide additional Information to Proposer or alter solicitation rte.The City wi i strive to reach every Proposer having received solid ation t rough the City's e-proouremsM systan, PublcPurohase.com. Hower, Proposals are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section cellos that the Proposer has received al addendum released by the City pursuant to this solla'tadon.Falure to obi and acknowledge receipt of al addendum may result In proposal&quaifica lon. to Confirm to Conlin fnl to Cmfim t•. X Addendum 1 ;.., Addendum 6 Addendum 11 ir, ' X Addendum 2 1 Addendum 7 Addendum 12 4+,t, X Addendum 3 �` Addendum 8 , Addendum 13 I Addendum 4 Addendum 9 , Addendum 14 t ► , Addendum 5 Addendum 10 Addendum 15 , tt: �; confirmation of addendum is required,submit under separate cover. RF( 2014-346-VG Appendix A-Page 4 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipients convenience. Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Statement of Qualifications, or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving Statement of Qualifications,may accept or reject Statement of Qualifications,and may accept Statement of Qualifications which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Statement of Qualifications in response to this solicitation. Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk.Proposals should rely exclusively on their own investigations,interpretations, and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration, negotiation, or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of Qualifications. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice.Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposals will be bound only as,if and when a Statement of Qualifications,as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be subject to disclosure as required by such law. All Statement of Qualifications shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Statement of Qualifications, and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications is true,accurate and complete,to the best of its knowledge,information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposals agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFQ 2014-346-YG Appendix A- Page 5 PROPOSER CERTIFICATION I hereby certify that: I,as an authorized agent of the Proposer,am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications,terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,discussed,or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification,Questionnaire and Ref uirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: James S. Bassett, PE Vice President Signature of Proposer's a-.thorized Representative: Date: ,.� October 20, 2014 ...10111 0 State of FLORIDA ) On this o10 day of Oct r,201Y,personally appeared before me 7cmes 5:Passettwho County of 0 ranCtp_ ) stated that (s)he is the Mice Presi.de of S S cc ence.s , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of Florida My Commission Expires: 6/9/i 7 . 40: SARAH GIOVELLI ... ,i, ..: Commission#EE 873760 '`''' Expires June 9,2017 ''',,„...�°... Bonded Th,u Troy Fain Insure=800-385-7019 I RFQ 2014-346-YG Appendix A— Page 6 umi 1 M S. 1211MB t 13 . e'ml CO ws v u... C .... v, Ct Am in 715 Cn . rds Illt 1111111114 4.14 gar., "Cr 110) 4.1 bill ;111.114 # ...... ..,. 4, Ci. ter, �"p ,tir ifili: i . "I'm:7.* !ris: '"I' $ ' 1Pt‘'' Af 7* , 14 ' /P4_ 'I:II:,-t. -7, .,. -.' - _-' '' , li,IL i ria.. , , .., .. r, or r �- f, i a r 8. i k�" a t - • to • . .• :1( -7:-.* •''<f4d -1- . .1'4 in ! _ .- - ea . .t..-.- ---, , -. 101 . t 0 , 4,egre 0 . lid - r : a. .w z. . . %. ,„4 , i . •,A X ' i s /IL," ` sM .:.i�... w. 40.0) *"4111 C * ..,,,. r ft t Clij 0 1:1:1 i... e 0 N 1111") it vie R Ciii) 1 ,y try N Z 2 a- . Z it ai y Q 4.6 0 !we 2 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed Basis" 1.3 Minimum Qualifications Requirements In the following pages please find copies of all applicable licenses and certifications of our team. a) Architect and Engineer Licenses State of Florida State of Florida Board of Professional Engineers Board of Professional Engineers Arrests that Areas that E Sciences,Incorporated Nadia Guertin Locke,P.E. it authorised under the provisions of Section 471.023,Florida Statutes,•o offer engineering services is licensed os o Professional Engineer under Chapter 471,Florida Statutes to the public through a Professional Engineer,duly licensed under Chapter 471,Florida Statutes. Expiration:2,2.201 5 P.E.Lx-,.. Expiration:2'28,2_015 CA Lit.No: Audit No: 22820151C135 ;8675 Audit Nix 228201503609 Certificate of Authorization 800 State of Florida �' e Of t io ` Board of Professional Engineers ttt �tb�,y Attests that �`�r'` j•' Maria Paituvi Bonet,P.E. I vv�� /loan)of professional :tu3ittters Is licensed as a Professional Engineer under Chapter 471,Florida Statutes ��4..a Expiration:2/2812015 P.E.tic.Nor. elati Audi,No 228201510739 73008 �T Geoffrey Trent'Van!Iren ..4i,-44,,,,...5,.6..-•.✓....4../j..,,44wiw.4,,.1,....ir.n..,A....4....bt Anemia" ..4.vvG.,... • ,00/AtAor..Maww.W.I.4,4,.w.y.+a✓..OI. ngiineer 4titern 3s CaSissust(shwas,air ¢.d. iei'0.4.....e.4.41'4..1...1 i. " i I w Re, b) Landscape Architects including ISA Certifications: T International ional ..._..._...... ..............nu 11111.N 14 �rrrj Society t lb +1 "- ,. of AAgue" ISA Certified Arborist' Ti.mittiti.t tint • i 1, - Justin F.Freedman• 5ust iI i� l reei.fr I[za(L Ctmftcate Number FL 5488.0 Having trams at perm dm warm Expiration Dale Dec 31,2015 and iming complied With lb,requitammb attar 1 Landscape Inspectors Association of Florida,L.A.A- ry madsr atlas ot vntpiztd a oompant .sx• t Landscape Inspector. - 01111121111 411 • m...Uraatar.rs. Certificate of Training �� �WSste�tprY .waAa.;rioaetltotiia LAJ► •' t 4.t Best Management Practices driet • t" " Florida Green Industries ~� �I 0900749— Instructor taaalt.ttt..crrt r...•1,: ,ndari heaeby tar:i.....nri. - `.� Tlx tK rF..rr >_. ..� ..- k. Justin Freedman . I has successfully met silsspiamenas necessary to be fully trained through -,, the Gwen Indiumit Basi3karensist Practices Program developed by the , Florida DepanoseneaF BaotonofmM Protection with the University of • -' Floeids Institute of Food and Agricultural Sciences I,�4, 4410 __D.Rainey_ VI/2011 ' 1I. Ira ,:..-, Minot m. MP Pars 4.18nistruar .".0,n n 1-. ..r<. - ,.• i Tab 1 Cover Letter and Minimum Qualifications Requirements-Page 11 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed Basis" 1 ntel atiouar boeietp of arboriculture if Iro- ' trree ilinkt l nament 2ualiticatilonry (ertifieb Tirborigt- _ Justin E.Freedman' i.p....rr vssarw..immeaM.a�rbmamndir«.i., ' (/�rutn p Voe��er I - -- Wei dAadesw'Mesa.s wag sawarm.iuoeralirivtilmareowra F iwur•arssiaW tamplette tar a9rreresh MAMMA bp tk Certilirahes Mudd R hteragtoW hula al Arganrdtsrr, ^ t8e abaft mod is ger by tmpaxr as as)id Catbird Er aril* /a Immbelramt Maw h 4slYtru r+.t. 9..IblOrtrZonot iburtbr I aoarm.t.srrw.... a.....ssra r.re Omar iil Mn hornatuaY Sane,.La.rrplbrt i p.aase. 111616.2101 Jiliangi el1N1.2014 o.r..n... aa.Nase aarwar t*.sh7s. rot., 1.e.10,be9. ea +yta arati.'+uri.. lir 10 international*on riculti e' tree Risk 2ssessment etiafification a, j mums.fe tin%saw_ _ Arian p. Voelker Hoeg...stir.w..ers.ar..an.rn.r...ta.rru.Oaf aa.a.....r smvaarearae expOW wat*IMI,emp eaMlsifa.rar.0a.fas I Lasikespe ll pSCe s Aaididia s(lAseW,L.A.A. 1 r e ayariast!a WI sytssd a s molars -alit i64-- • la/trandf.rfs ea Certified Landscape inspector i G woo f..rego . a MLaw w..asw aadssn • .arts, c) Planning and Historical Preservation Architects LEED LEED GREEN AP Nadia Locke Sf.C,.1E ND LEED ACCREDITEC PROFESSIONAL Patricia Gertenbach by w111e11etWnp aM ampMea9e am. wMwstanding of Ems practices end prier..mode.w agenm Me we d Ow LEEO. Gann Oul.wq Abbr.system- ta:a.],.ap.1p LEED GREEN ASSOCIATE u xaimu _.2e..4-0V _ ryw. ..= g�t�,m JJ.JJ 7� JJJ JJJ A1..wri.a.' -:------ - UJU GBCI / Li ri LEED t r ant Van,,V• GREEN ••�•-� �• �- ASSOCIATE LEED GREEN ASSOCIATE by.«m.mstestirq the hyMed9.and u:,.ernan.eq at 9neen dmi.w+9 praWrw aM e GreenBue sgOA,"pp"t`�`�`"�" °' Green a�.n,1e9 axnw sYSOem- IATE sowwteir±sspa*n J'J-J n AP 201I worn la MS .J-J:J GBCI • I,.i, Tab 1 Cover Letter and Minimum Qualifications Requirements—Page 12 • City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed Basis" d) Environmental Engineering providing General Environmental Services (diplomas,degrees,and other) Iniurrit Idttittrrgit4 of iftoritla ronftrre2 on Nnbta Amino Martin tit begret li at1 elnr of#3cttnu inE n Uttering Materials*cteau Baal anb all the rights anb pribileges thtreuut° appertaining. • !n imifntss Thhtreuf, this biplonot, bulg signet, has been issurb anb tilt seal of the Xinitiersit affixes. issues by the!oars of pp& upon rttu etta un of tl!e!faculty of tlTl a gtot egt of Engineering at fgainieslrille, this thirtieth bay of �1prtl, �_�. 1488_ H cam,, iP t o ric$:1N the trustees of the Ilniuersity an the rerommenaafion of the faculty confer upon lustitt rit 'reehtnan the degree of taster of,dente litiruir Colon faith all rights, priuileges,uns responsibilities thereto appertaining. !n testimony Whereof Zhc!oars of iZrustees has birerteb the ufaarbing of this aiplama, certifies by the 4Tresibent under the corporate seal of the lniuersity and faith the appropriate signatures. , art Xauberbale-Xlatiie,1loriba Ian 31,2010 i ],1.�1,a11se tak pre.t NSU Iharrupkgr I Na_. 080 1 Cover Letter and Minimum Qualifications Requirements— Page 13 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" Ti iiitivtroit4 has ronferreb on aria 1 aituu the begree /lttrlletor of 27rienre in Environmental Engineering nub all the rights nub privileges thereunto appertaini g_ itness 4i;llereof, this biplania, bulg signeb, has been issue anb the seal of the iniversitg affixeb. ?Issue)hg the!oarb of trustees upon recap nuenbatian of the Aarultg of CRie Qlollege of Engineering a#((ainestrile, this sixth bag of August, 2005. A.w�. ?{. ^fir lll///Cart .�i titti gova �1 The tlrustees of the Xuinersitt on the recommenbation of the Aaculii confer upon Irian p rick Anther the i?egree of caster of Science faith all rights, pritnleges, cub responsibilities thereto appertaining. itness Alhereof, the seal of the Atinersitg nub the signatures of the Fresibent cub the Dean are hereunto affixeb. Siuen at Ave''uberbale,Aforiba, September 30, 2000_ yuU c lip ry NSU7 Ziga m_210ase Tab 1 Cover Letter and Minimum Qualifications Requirements —Page 14 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed Basis" -- iL,S.491..-VNIMMORBPSTONIONARIMMIPI.RIEOWNWII .1c5i (f) t' nrtii e II 05)eorgizt par rerontineniatiort of the Presibent Mit) Aartlifil ben-4111 confers upon Patricia L (Sertenbacti the begree of atharr of tirience with ,111 the rights, honors, anb prinileges tiler canto appertaining tri,rfLti the :ir.11 of the College nth the sigitthires of talk, ;re,- are iftiu t this biulonia. Intim at Carrolltrm. in the State 4,It1111,uirr of iunr,nineteen hunbreo 3.0 AL1.--, owl A.<11a- • .22111•11.- ANL., RICK SCOTT,GOVERNOR KEN LAWSON,SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF PROFESSIONAL GEOLOGISTS LICENSE NUMBER PG2037 The PROFESSIONAL GEOLOGIST Named below IS LICENSED Under the provisions of Chapter 492 FS. Expiration date JUL 31,2016 0 7.-7:11Zre, GERTENBACH,PATRICIA L • 16723 NW 16Th STREET PEMBROKE PINES FL 33028 4%1 ISSUED: 05105/2014 DISPLAY AS REQUIRED BY LAW SEQ# 11405050001032 1. sallow Tab 1 Cover Letter and Minimum Qualifications Requirements—Page 15 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed Basis" t1tfti .iii, 41%, has conferred on Pt 11-1i,jr 4 Ok Gtuffreu OrEnt IllanAlttn the degree -.rip Nachelor of*ciente in( tuil Engineering with a major in ChM Enginrtring With all the rights and privileges thereunto appertaining. In Witness whereof,this diploma,duly signed,and with the seal of the University affixed, has been issued by the University Board of Trustees upon the recommendation of title Jacultu of the College of Engineering auia Computer$cienct Given at Boca Raton,this first day of May,2009 gi‘aliL 4:2-1.-r,---cr- � +rr, �.;,.`1�, Ir 11 rotting ‘84/ ■24.Agit.....a.V (c(!"*"---11.:::?) -K-!..7.-.c 7!../Z.—.7.---- Bernd of imams.mwfr erm of tip Ulm Subconsultant (AirQuest Environmental) illitillplins ado bike OW . 0440f. ,,9 , rrav '�1 1., _,, 1 .„ .. - OW r *eN ation of the f ncultg X59. • of the adrift. k Etc11ou1 of ilusiness Nob of the Itnnrb of itegents ,,, has aDmittAa r r `ii■ Traci-Anne iiokle .0,-....-� ,1 h, the degree of ,„ . inater of business Administration ;�� :tai. ,I 4 h tth all the 1lunItr5, Eights dab Vriteileps to that begree appertaining: ' Mitten in the(hi of'$altimare is tip Slate of Altarglaub, this ` 1 _ madly of is the raw tt.o ilionsinsto nab troy. ` 4k F f Jo Jbu s Wilfred a!=o$ tls of tilt e rs �sad tip�igtat�es ;�� ,"4,rt of the Midi*reef are iternatio aarue- til III 111/ b ye 1 (1 , Tab 1 Cover Letter and Minimum Qualifications Requirements—Page 16 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed Basis" • othri .0t s 1J h u J ti 4. Lin recontrn2nbtttion of the 21fatuftg anb by birtus of the authority usstsit in it by the • +iloriiis giattrb of legents hereby confers ujxon rari-Annr Erhlttnr the begrse of B ririnr of rirnrr in i iningirttl'rienr� &liege of cAxts an?Acietttss glin'Blestimang grhersaf,the signatures of the gniuersity's officers are hereto uffixeb in glianti,f'loriDtt, ,August 18,1883 (41111.- G�C rub of�t(og 4 tilnUnnue nraidmf c!five gr1Ur:elty &"1"4 g—e" PthannIh,,Atate AnWn.tty,9yratm, glom RICK SCO"3CvERNCR KEN LAWSON.SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF PROFESSIONAL GEOLOGISTS G672t The GEOLOGY BUSINESS Named below IS CERTIFIED Under the provisions of Chapter 492 FS. Expiration date. JUL 31 2016 El AIR/WEST ENVIRONMENTAL INC )1,t 6851 SOUTHWEST 45TH STREET FORT LAUDERDALE FL 33314 :44,:. *� ISSUED 3'28'204 DISPLAY AS REQUIRED BY LAW SEOC L140728000EXE RICK SCOTT.GOVERNOR KEN LAWSON.SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION ,%r MOLD-RELATED SERVICES LICENSING PROGRAM �',� ''I<�#• LICENSE NUMBER •':3' ',; MRSAI35 .4'7%6 The MOLD ASSESSOR � + Named below IS CERTIFIED 7�✓ Under the provisions of Chapter 468 FS. Expiration date: JUL 31,2016 BOYLE WHALEN,TRACIA$ -- 6851 SW 45TH STREET-- • 1FORT #C' ^: ISSUED 06(182014 DISPLAY AS REQUIRED BY LAW SEQ., LI406180001555 r,.,i Tab 1 Cover Letter and Minimum Qualifications Requirements—Page 17 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an "As-Needed Basis" 1 RICK SCOTT GOVERNOR KEN LAWSON.SECRETARY STATE OF FLORIDA 1 DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION ASBESTOS LICENSING UNIT -.4. LICENSE NLININER The ASBESTOS CONSULTANT Named below IS LICENSED *.., Under the provisions of Chapter 469 FS Expiration date: NOV 30 2016 BOYLE,TRACI-ANNE -,',. • : •iiiii',11, AIROUEST ENVIRONMENTAL INC .. ..- ...„' • ,,..,,.•.-. . Ic,,,--,...., 6851 SW 45 ST 14. •. .' OAVIE F133314 :; ti,?rti 1].. iCqi Igil filliMnift nISPI AY AS REOUIRED BY LAW SEO 0 1.409:8C,C,!.1 IF United atates Eituirotintental Protection Agencii -ali sois:li rserftii f11 tip t El • * .71. p, .. . .....„. t2, -... fiEs UMW the ro,NoNeNts of the I. S.,/mancea 4.2.... .., ' Wm iliMalosIMootoa to conduct Nal bumf Po. i Ivry: I, o An iffitjurisbOlt of: • Florida fhs certdicausn 4 vale Pool Me late of sown.End 4.ms Mardi 28 201/ ,1_16418 3 At4LA '-....'i Cortoicaten 4 p..M.,. .chef 0.11 Ti March 2/,2014 (=.1 Lead.Haney Weis.end Inergenlealkendi -. 124104tes Tab 1 Cover Letter and Minimum Qualifications Requirements—Page 18 Tab2 Experience & Qualifications Scces ENGINEERING ENVIRONMENTAL ECOLOGICAL City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" Tab 2 Experience and Qualifications The City of Miami Beach is a prominent community that offers a unique mix of urban and natural environments. The Intracoastal Waterway, Indian Creek, canals, beaches and 30 municipal parks and green space areas provide the community and visitors with recreational opportunities dependent upon the City's environmental stewardship. Miami Beach's commitment to urban environmental management and redevelopment is another example of the City's environmental stewardship, working toward conserving resources and responsible use of existing infrastructure and previously developed land. Miami Beach promotes environmental responsibility and E Sciences understands the array of work involved in this contract. The City requires a consultant with broad knowledge and an experience base to manage projects which are part of the City's environmental goals. We look forward to continue partnering with the City to manage environmental engineering projects, bring a "big-picture" understanding of the issues, and deliver superior results and broader benefits. 2.1 Qualifications of Proposing Firm E Sciences is an environmental,engineering and ecological consulting firm providing a wide range of services to clients in both the public and private sectors. Our company was formed as a Florida for-profit subchapter S corporation on August 29, 2000, bringing together a team of professional and technical staff members with a long history of successfully executing projects throughout the Southeast. Our fundamental philosophy during our fourteen year history is one of responsiveness,expertise and creating value for our clients. E Sciences has directly relevant experience and a proven track record for providing the scope of services identified in this solicitation to the City and to other Florida public sector agencies. We have been providing similar services under the following municipal continuing service and project contracts: • City of Miami Beach Continuing Environmental and Coastal Engineering Services • City of North Miami Beach Continuing Professional Services(Second term) • City of Fort Lauderdale General Environmental Engineering(Second Term) • City of Homestead Architectural-Engineering Services • City of Pompano Beach Community Redevelopment Agency(CRA) Environmental Engineering Services • City of Miami Brownfields Job Training Program • Village of Palmetto Bay Tree Inventory • Village of Islamorada Consulting Engineering Services(Ongoing Since 2003) • City of Marathon Professional Engineering Services • City of Daytona Beach Sea Turtle Lighting Survey • City of Daytona Beach Brownfields Grant Assessment and Remediation Services • City of Pompano Beach National Environmental Policy Act(NEPA)and Compliance Review • City of Orlando Stormwater Design and Engineering • City of Melbourne Stormwater Quality Master Plan • City of Oviedo Environmental Consulting Services(Second Term) • City of Coconut Creek Tree Inventory • City of Lake Worth Tree Inventory and Management Plan E S ciences Tab 2 Experience and Qualifications—Page 19 City of Miami Beach RFQ 2014-346-YG Professional-Architectural and Engineering Services in. Categories on an"As-Needed Basis" E Sciences has provided environmental and engineering services under contracts with several state and regional organizations: • South Florida Water Management District(SFWMD) • Florida Department of Environmental Protection(FDEP) • Florida Department of Transportation(FDOT)Districts One, Four,and Five • Treasure Coast Regional Planning Council • East Central Florida Regional Planning Council Our Miami-Dade technical certification categories include: • Water and Sanitary Sewer Systems — Water Distribution and Sanitary Sewage Collection and Transmission Systems • Environmental Engineering—Stormwater Drainage Design Engineering Services • Environmental Engineering—Geology Services • Environmental Engineering—Biology Services • Environmental Engineering—Contamination Assessment and Monitoring • Environmental Engineering—Remedial Action Plan Design • Environmental Engineering—Wellfield, Groundwater, Surface Water Protection and Management • Environmental Engineering—Coastal Processes and Ocean Engineering As the firm has grown, the number of municipal long-term contracts has increased, and the quality of our services has ensured that many of these clients remain as repeat customers. We focus solely on providing outstanding technical service in the fields of environmental engineering,environmental science and ecological consulting. Working with City staff is more than a job or a single project, it is a commitment to the community and a willingness to provide more than expected.We believe it is important to not only be an outstanding consultant, but to be a partner.As your partner, we are committed to keeping City staff informed on changing regulatory issues and how they may affect policy and the ability to manage this one of a kind island community environment.The City has a unique environment, as well as a rich and distinctive history, both of which require sustainable solutions through innovative planning and design. E Sciences' prime philosophy is one that promotes quality development through sustainable design. We recognize the importance of being stewards of the land in order to preserve these precious resources for future generations. E Sciences is not a mega multi-disciplinary firm, but rather, a specialized consultant dealing in all aspects of environmental engineering and ecological services. We do not have layers of bureaucracy through which you need to maneuver—our staff is responsive and accessible. On the other hand, we understand that at times our clients may need more expertise than we offer in-house. In these cases we extend ourselves as the prime consultant bringing the necessary sub-consulting services under our contract, thereby giving our clients the same contract manager and point of contact. Whether it is a large contamination remediation project or a small Phase I Environmental Site Assessment (ESA),we give each project the same attention to detail. Our team has the ability to respond quickly and cost effectively to projects of varying size. Additional information regarding E Sciences' qualifications are presented in our Standard Form (SF) 330 Part I A—C, F—H and Part II. 4 SclenC es Tab 2 Experience and Qualifications—Page 20 Citypf Miami Beach RFQ 2014-346-YG , •. Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" 2.2 Qualifications of Proposer Team Upon award of this contract, Nadia G. Locke, PE, LEED AP will continue to lead the project team, as she has for the past five years. Ms. Locke has extensive experience managing public sector contracts, over twenty-six years of environmental engineering experience and a demonstrated commitment to the City. Ms. Locke's comprehensive ry environmental experience includes conducting environmental assessments, contamination assessments and remediation, environmental permitting, and management and oversight of ecological and coastal projects. Ms. Locke routinely works on projects that require a balance between engineering and science to provide a �_-- skilled approach to multi-faceted projects. She brings a unique and diverse set of skills to cover the disciplines required for Engineering and Environmental projects. Similar southeast Florida contracts that she has managed include environmental engineering contracts for the Cities of Fort Lauderdale, Homestead, Pompano Beach's CRA,and North Miami Beach. The vast majority of her experience has been from project work within Miami-Dade County, including providing litigation support for the Miami-Dade Aviation Department and FDOT District Six. Ms. Locke is highly qualified to serve as Project Manager. She specializes in managing projects for municipalities. Not only has she managed projects with the City under our existing contract, but she has supported other consultants in their work within the City. Projects like the environmental testing at the South Pointe Wastewater Booster Station (subconsultant to CDM Smith), environmental permitting for the Fleet Management Seawall Rehabilitation (subconsultant to Bermello Ajamil) and groundwater monitoring at the Normandy Golf Course (subconsultant to BCC Engineering) demonstrate that we are the "go to" environmental consultant for projects within the City. Ms. Locke is a former President of the South Florida Association of Environmental Professionals and served as a commission appointee to the Broward County Brownfields Redevelopment Task Force. She is a current Board Member for the Smart Growth Partnership and is President Elect for the Florida Brownfields Association.Ms. Locke is a member of the Broward Metropolitan Planning Organization Community Involvement Roundtable committee and served on the ASTM International Committees for developing standards for Sustainability(E60)and Environmental Assessment, Risk Management and Corrective Action (E50). She is a leader in evolving environmental issues and regulations and regularly presents on environmental issues at conferences. This month alone she presented at the Florida Redevelopment Association and Florida Brownfields Association annual conferences. Maria Paituvi, PE has been providing deputy project management on our existing contract and has demonstrated a track record of responsiveness, quality and budget control. Ms. Paituvi has over eight years of experience in environmental engineering 9 y P 9 9 projects. Her project versatility includes environmental assessment and remediation, tk regulatory evaluation and compliance, stormwater management, and environmental permitting. Ms. Paituvi strives to implement innovative technological alternatives and regulatory alternatives to address the specific conditions and meet the goals for each project. Ms. Paituvi has worked closely with municipalities and public agencies, including the City of North Miami Beach,North Bay Village,City of Fort Lauderdale, Pompano Beach CRA, Broward County, Treasure Coast Regional Planning Council, and FDOT. Ms. Paituvi has the technical and management skills, and dedication to the environmental field necessary to understand the needs of each individual project and develop a practical approach to meet the City's needs and expectations. Over the years, Ms. Paituvi has developed professional relationships with other consultants and regulatory agencies, creating a large network of environmental professionals.These relationships have lead to multiple collaboration efforts —77;11' Tab 2 Experience and Qualifications—Pa a 21 ees P 9 City of Miami Beach RFQ 2014-346-YG - .: i Professional:Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" such as the upcoming presentation of case studies at the Florida Brownfields Association conference. Ms. Paituvi supported the nomination of the Groundwater Elevation Study,conducted to evaluate Sea Level Rise in the City,for the South Florida Association of Environmental Professionals Leadership in Environmental Achievements and Foresight for collaboration and partnership.This award will be presented to the team consisting of the City, Florida Atlantic University and E Sciences. Ms. Paituvi managed this project and prepared the final report. Through this contract, Justin Freedman, MS has a history of providing urban forestry consulting to the City and he looks forward to continuing to provide these services. Mr. i4` Freedman manages the E Sciences Miami office and specializes in providing urban i rt 1 '\ forestry and ecological consulting to municipalities in South Florida. His experience , . y , includes providing programmatic in-house support, such as administering municipal „' ' tree protection programs, supporting code enforcement decisions, reviewing landscape '. plans and attending Development Review Committee meetings. Mr. Freedman has P 9 P 9 ' managed a variety of individual projects as well, such as conducting municipal tree :: . . , inventories and canopy studies, developing urban forest management plans, and t,' , 1 implementing staff training ro rams. Services he has provided for the City of Miami Beach include a tree canopy analysis where he and his team estimated the canopy coverage for the City's urban forest, as well as percentage of available space remaining within the City for additional tree planting. Mr. Freedman developed a one-page brochure for public education documenting the information from the study. He also served as an arborist for street tree inventories for the City's Normandy Shores and Normandy Isles neighborhoods. In addition to urban forestry, Mr. Freedman is a practiced Senior Scientist with extensive experience providing coastal project support to numerous communities in Miami-Dade County. He leads a team of qualified biologists, geologists and scientific divers that assist coastal communities by acquiring coastal and Environmental Resources Permits, conducting benthic resources surveys, wetland delineations and threatened and endangered species surveys. He has also supported the City on multidiscipline projects such as a groundwater monitoring/sea level rise study. Mr. Freedman is President Elect of the Florida Urban Forestry Council, an active member of the Southeast Florida Coral Reef Initiative, and an appointed member of a number of municipal advisory boards. He was an original participant in the development of Broward County's Climate Change Action Plan and regularly speaks at conferences and publishes articles on topics such as urban forestry, sustainable landscape design, climate change and sea level rise. Patricia L.Gertenbach, PG,LEED Green Associate will continue to provide technical °-\ support to the City on this contract. Ms. Gertenbach has extensive environmental .-, 1 , consulting experience directly related to this contract and with the City. She has ` '', provided project management and technical leadership on contracts for the U.S. Army ` `, Corps of Engineers USACE , SFWMD, the FDEP and Miami-Dade County, and has P 9� ( ) tY� . i provided technical support on projects for the City of Miami Beach. For the USACE, SFWMD, Miami-Dade County, Broward County and several communities in south ' \ Florida, Ms. Gertenbach has performed hundreds of contamination assessments (Phase I and II) and remediation projects that consider both ecological and human \ health risks in a variety of media for a variety of constituents, and as a result has installed, developed and sampled of hundreds of groundwater monitoring wells and piezometers. She is currently updating the Water Quality and Quantity chapter for the FDOT Project Development and Environment manual to comply with new numeric nutrient criteria, and provide guidance on managing areas with impaired waters and those that may be affected by sea level rise. She is presently providing project management and technical support to the FDOT for the implementation of their National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System permits. I 1-7016` ces Tab 2 Experience and Qualifications Page 22 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in.Specialized Categories on an"As-Needed Basis" In addition to her extensive contamination and water quality experience, Ms. Gertenbach has prepared, and provided technical and project management support for dozens of permits for roadway, development, redevelopment and pedestrian/bike path projects. Her permitting experience includes SFWMD Environmental Resource Permits, Regulatory Economic Resources Class I and IV permits and FDEP Coastal Construction Control Line permits. As the Project Manager for a contract with FDEP, she provided NEPA support and technical guidance to various design firms for the permitting of the 106-mile Florida Keys Overseas Heritage Trail. Ms. Gertenbach is involved with various aspects of the community including revitalization of local natural areas. She is a former Director with the South Florida Association of Environmental Professionals and Board Member with the Biscayne Nature Center, and has organized and assisted in restoration activities of local parks. Ms. Gertenbach is a County Commission appointed member and immediate past Chair of the Broward County Bicycle Pedestrian Advisory Committee and served several years as Co-Chair for Environment and Community Development Day for Leadership Fort Lauderdale. She is an appointed member of the Technical Advisory Committee for developing a Complete Streets Guidance Document for Broward County, and regularly conducts annual Breeding Bird Surveys for the United States Geological Survey Patuxent Wildlife Research Center. Brian Voelker, MS specializes in providing ecological consulting to municipalities in South Florida. He is a seasoned Project Scientist with extensive experience in natural resource assessments and environmental permitting. He provides numerous p a environmental services to clients, including native habitat design, wetland delineation, wetland function evaluation, wetland mitigation design, wetland impact permitting, upland habitat assessments, coastal habitat assessments and permitting, marine and estuarine habitat assessments and permitting, protected wildlife surveys and permitting, Global Positioning System (GPS) data collection and Geographic Information Systems (GIS)mapping. His urban forestry experience includes tree inventories and health/risk assessments, development of GIS tree databases for management of tree resources, assessment of tree ecological functions and values using the i-Tree software suite, development of municipal tree resource management plans, and landscape plans review and field inspections. He has applied his skills and experience within the City when he conducted tree surveys for the Normandy Shores and the Normandy Isles neighborhoods. Mr.Voelker is Board Member and Committee Chair of the South Florida Association of Environmental Professionals,an International Society of Arboriculture (ISA) Certified Arborist and active ISA member, and an active Landscape Inspectors Association of Florida Certified Landscape Inspector. Mr. Voelker has given numerous presentations to several municipalities and environmental organizations, including such topics as GPS/GIS tree mapping, analysis of tree ecological functions and values,and environmental permitting for land development. Mr. Trent VanAllen, E.I., LEED Green Associate has over five years of experience working in the environmental and engineering fields in both the private and public sectors. He is keenly aware of the complexities involved with Miami Beach environmental ' a ecosystems from the multiple projects he has completed in Miami Beach with E Sciences and from his time spent working at the Miami-Dade Department of Environmental 4 Resources Management, now known as the Department of Regulatory and Economic Resources. Mr. VanAllen's technical experience includes completing Phase I and II ESAs, completing source removals, implementing remedial systems, conducting and collecting soil , environmental field investigations, completing groundwater mapping, g and groundwater samples. He has assisted on multiple projects in the City; including Spill Prevention and Countermeasure Plans for 12 City facilities, Groundwater Elevation Monitoring as part of the City's Sea . Level Rise Study, Miami Beach Fleet Management Source Removal, Florida Power & Light Company Indian Creek 1 L-7-s-11 Tab 2 Experience and Qualifications—Page 23 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" • Turbidity Monitoring and Miami Beach Fleet Management Biological Assessment of the seawall. Mr.VanAllen's multiple years working in the field allows him a better understanding of the complex problems that arise on job sites and the steps needed to properly resolve the issues. Mr.VanAllen is currently one of five members of the City of Tamarac Planning Board, which is responsible for advising and making recommendations to the City of Commission regarding land development matters. He also serves on the board of the Miami-Dade Environmental and Water Resources Institute,duties include overseeing the production of the quarterly newsletter and organizing presentations. Mr. VanAllen is also on the board of the non-profit organization Tomorrow's Rainbow; which provides grieving children, teens, and their families an emotionally safe environment for hope and healing through guidance,education and support. Subconsultants E Sciences has the ability to perform all of the environmental and ecological consulting services necessary for this contract in-house. However, if asbestos services are necessary, we have included AirQuest Environmental, Inc. (AirQuest)on our team.AirQuest has extensive experience providing industrial hygiene,asbestos,lead based paint, and hazardous materials services throughout South Florida. They have been contracted to perform asbestos emergency responses in the Caribbean and have traveled as far away as Midway Atoll (over 1,300 miles from the nearest inhabited land)to provide industrial hygiene consulting services to the U.S. Fish and Wildlife Service. E Sciences and AirQuest are currently partnered on an asbestos survey/abatement and an indoor air quality project for the City of North Miami Beach for their City Hall building.A sample of AirQuest's local prime contract government sector experience follows: • Miami-Dade County Public Works (for Industrial Hygiene, Asbestos, Lead Based Paint, and Radon) Term Contract 2010-2016 that is valued at$500,000 • Three separate contracts with FDOT District Six (Districtwide State Funds Asbestos Consulting and Districtwide Federal Funds Asbestos Consulting) • Three separate contracts with FDOT District Four (Districtwide Asbestos Consulting and SR-7 Asbestos Consulting).The value of these contracts exceeds$1.2 Million • Miami-Dade Public Schools (the 4th Largest School District in the Country) (Asbestos and Industrial Hygiene) Term Contract 2011-2016 • Broward County Public Schools (the 6th Largest School District in the Country) (Asbestos, Indoor Air Quality, Industrial Hygiene, Lead Paint)Term Contract 2011-2016 Subcontractors that may provide support services for this contract include the following vendors that have worked with us on our existing Miami Beach contract: • JAEE Environmental Services, Inc. (environmental drilling) • Palm Beach Environmental Laboratories, Inc.(laboratory analysis of soil/groundwater samples) • Haddone Corporation(surveying) In the following pages please find our Standard Form 330 that will fulfill the requirement for five relevant projects conducted within the last five years, organizational chart and resumes of our key staff. Resumes from key personnel of AirQuest follow the Standard Form 330. rCeS Tab 2 Experience and Qualifications—Page 24 ARCHITECT - ENGINEER QUALIFICATIONS PART I - CONTRACT-SPECIFIC QUALIFICATIONS A.CONTRACT INFORMATION 1.TITLE AND LOCATION(City and State) Miami Beach Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed-Basis" 2.PUBLIC NOTICE DATE 3.SOLICITATION OR PROJECT NUMBER September 19,2014 RFQ 2014-346-YG B.ARCHITECT-ENGINEER POINT OF CONTACT 4.NAME AND TITLE Nadia G.Locke, PE,Project Manager/Associate 5.NAME OF FIRM �� E Sciences,Incorporated ENGINEERING I SCIQ'11Ces • ENVIRONMENTAL ECOLOGICAL 6.TELEPHONE NUMBER 7.FAX NUMBER 8.E-MAIL ADDRESS (954)484-8500 (954)484-5146 nlocke @esciencesinc.com C.PROPOSED TEAM (Complete this section for the prime contractor and all key subcontractors.) (Check) Z 0 0 2 >Z 9.FIRM NAME 10.ADDRESS 11.ROLE IN THIS CONTRACT a� s m Q y� E Sciences,Incorporated a. X 224 SE 9th Street Prime Consultant Fort Lauderdale,FL 33316 10 CHECK IF BRANCH OFFICE b. D CHECK IF BRANCH OFFICE c. D CHECK IF BRANCH OFFICE d. 0 CHECK IF BRANCH OFFICE e. CHECK IF BRANCH OFFICE f. CI CHECK IF BRANCH OFFICE 9. D CHECK IF BRANCH OFFICE h. o CHECK IF BRANCH OFFICE D.ORGANIZATIONAL CHART OF PROPOSED TEAM ® (Attached) AUTHORIZED FOR LOCAL REPRODUCTION MANDATORY USE DATE OF FORM 6/2004 STANDARD FORM 330(6/2004)PAGE 25 -117- U -,.• W C-0 ti 0 0_ To , ...z. 1 < ...t° c w ci) < L_ cl) fl. il_w -cca°- 1 ) E cu . .0 c - c c a) a) c no .5 CO cii5 2 w 2 o c.) e 1 o cl) E .7-t" l—,, Q , •= U 't "CS C CO CL r= 5 _1 -E6 w a., a) c ______ 4.- C c > 2 •>= 1 L5 ci') 0* a- 0 E ° Cri = W C > > eU el 0 —co Cl)4-6 co • u- gi '5 n. ...• cc) -r_. _1 ..., E13 a) on :,-. , 1_ cl) e 5 co co ...--:. a 2 e •—, .... • I— rx = 0 13.. 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U)_, L 8 to 0 0_ •• 4. o z ''' • E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12.NAME 13.ROLE IN THIS CONTRACT 14.YEARS EXPERIENCE Nadia G.Locke, P.E.,LEED AP Project Manager/Senior Engineer a.TOTAL b.WITNCURRENTFIRM 26.5 12.5 15.FIRM NAME AND LOCATION(City and State) E Sciences,Incorporated,Fort Lauderdale,Florida 16.EDUCATION(DEGREE AND SPECIALIZATION) 17.CURRENT PROFESSIONAL REGISTRATION(STATE AND DISCIPLINE) B.S.,Materials Science and Engineering Professional Engineer:FL-58676 18.OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations,Training,Awards,etc.) LEED AP Neighborhood Development;Certified FDEP Stormwater,Erosion and Sedimentation Control Inspector#3263 and Instructor#130 OSHA 40 Hour HAZWOPER / 8 Hour Site Supervisor; NAUI/PADI Advanced Open Water Diver. Memberships: ASCE; NCEES; Florida Brownfields Association; Florida Bar Environmental Law and Land Use Section; ASFE / The Geoprofessional Business Association; Florida Redevelopment Association;Smart Growth Partnership 19.RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Miami Beach Environmental Engineering Continuing Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Miami Beach,Miami-Dade County,Florida 2011—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT Ms.Locke is the contract manager for an on-going consulting contract to conduct miscellaneous environmental services for a. . - the City of Miami Beach.Services conducted to date include Groundwater Elevations Monitoring and Mapping Project(Sea Level Rise Study), preparation of spill prevention control and countermeasure plans for 12 facilities including pump stations, fire stations, public works yard, Miami Beach Golf Club and the Convention Center, canopy analysis, street tree inventories, infrastructure improvement arborist services,and contamination assessment of the green waste facility. E Sciences is supporting the City in seeking conditional closure for contamination issues at a former solid waste facility and golf course.Contract BudgebFees:$331,649 1)TITLE AND LOCATION(City and State) 2)YEAR COMPLETED City of Fort Lauderdale Continuing Contract for General Environmental PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Services,Fort Lauderdale,Broward County,Florida 2007—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT Ms. Locke is the contract manager for an ongoing consulting contract to conduct miscellaneous environmental services for the City of Fort Lauderdale. Services conducted to date include emergency response during construction of a fire station; environmental reviews to comply with HUD lending requirements; Phase I and II ESAs/Opinion of post landfill closure costs;contamination assessment services; asbestos surveys; development of construction documents for working in contaminated areas; endangered species b. surveys, permitting and relocation; and indoor air quality surveys. Sistrunk Boulevard Streetscape Enhancement: Originally slated as a stimulus project where funds were being disbursed through the FDOT District Four,Ms. Locke conducted a Level 2 assessment of a 1.5-mile corridor streetscape enhancement project located in the heart of the CRA. Data was compiled and reported, and environmental notes/bid specification language was developed for bidding purposes. Ms. Locke also engaged the CRA in avoidance and minimization considerations and assisted the CRA with managing risks associated with environmental issues during construction.Pre-Demolition Asbestos Surveys for Low Level Bridges: Ms. Locke was the project manager for asbestos surveys on three bridges in Fort Lauderdale. The survey scope and reports were coordinated with FDOT District Four PL&EM Department staff in order to satisfy FDOT requirements and project needs, as FDOT was providing funding for the demolition and reconstruction of these bridges.Contract BudgebFees:$260,300 1)TITLE AND LOCATION(City and State) 2)YEAR COMPLETED City of North Miami Beach General Environmental Engineering Services PROFESSIONAL SERVICES CONSTRUCTION(If applicable) City of North Miami Beach,Miami-Dade County,Florida 2009—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm ?`KEY PROJECT Ms. Locke, as contract manager, continues to provide ongoing environmental support to the City of North Miami Beach under this contract. Ms. Locke is the engineer of record for the Taylor Park assessment and remediation project and has managed several Phase I ESAs and asbestos surveys for the City. Ms. Locke has held community meetings and presented with staff at CRA and City Council meetings. Under the second term of this contract, E Sciences is assisting the City with their stormwater management c program. There are three main components for the services being provided: The first task is to georeference and digitize the Stormwater Atlas that the City uses to map their stormwater system. Under this task, E Sciences will develop a GIS database by converting the existing Stormwater Atlas (which is in pdf) into a GIS shapefile and accompanying attribute table; this task also includes creating links to the applicable plan set for each component.The second task is to update the City's 1993 NPDES Operating Manual to meet the new,Third Term NPDES MS4 permit conditions, such as developing SOPs, and developing systems for tracking components such as maintenance, street sweeping and training.The third task is to develop a citywide stormwater master plan to assist the City with updating existing infrastructure, refining and prioritizing future stormwater infrastructure needs, and reviewing and updating codes (as needed). We are also managing an asbestos removal project and an indoor air quality survey. These services are being provided by a subconsultant. Contract Budget/Fees: $145,701 STANDARD FORM 330(REV.3/2013)Page 27 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 19.RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Miami Beach Fleet Management Benthic Survey and Environmental PROFESSIONAL SERVICES • CONSTRUCTION(If applicable) Permitting,Miami Beach,Miami-Dade County,Florida 2012 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm f. KEY PROJECT Ms. Locke was the project manager and provided technical oversight for the environmental permitting aspects of this project located on Government Cut within the Port of Miami in Biscayne Bay Aquatic Preserve.The project consisted of the design and permitting of the repair of a 200-foot seawall that protects the City of Miami Beach's Fleet Management property. E Sciences obtained the environmental permits for repair of the seawall and conducted a survey for corals along the seawall extending 30-feet deep. Project BudgetFees:$22,050 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Pompano Beach CRA Continuing Contract for Environmental Engineering PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Services,City of Pompano Beach,Broward County,Florida 2010—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT Ms. Locke is the contract manager for E Sciences' continuing services contract with the Pompano Beach CRA. Through this contract, E Sciences has conducted Phase I and II ESAs for several parcels in preparation for the CRA's redevelopment planning. Ms. Locke is working with the CRA to consider options on how to safely manage the identified contamination during 9 the planning stages. Several of these properties are located along Martin Luther King, Jr. Boulevard, West Atlantic Avenue and North Dixie Highway. Community Gardens: E Sciences recently evaluated the suitability of three vacant, CRA-owned parcels for use as community gardens for the local school. The community gardens will be used to teach children about agriculture and healthy food choices. Vegetables grown on these lots will be used to provide fresh vegetables for families and children in the community. Broward Community & Family Health Center: E Sciences prepared Environmental Information and Documentation to satisfy Health Resources and Services Administration grant application requirements. The project was conducted to support the potential redevelopment of CRA parcels with a much needed community health care facility. The documentation was required for the grant applicant to comply with NEPA. Contract Budget/Fees: $155,873 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Homestead Professional Services Agreement—Continuing PROFESSIONAL SERVICES ' CONSTRUCTION(If applicable) Professional Services,City of Homestead,Miami-Dade County,Florida 2014—Ongoing N/A h (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT , Ms. Locke is the contract manager for this continuing services contract.To date, E Sciences staff conducted a NEPA and environmental permitting review task for parcels to be used for hurricane debris staging and analyzing permitting needs and wetland mitigation options for the City-owned, 10.2-acre parcel.Project Budget/Fees:$2,960 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Continuing Environmental Engineering Services PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Islamorada,Village of Islands,Monroe County,Florida 2001—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT Ms. Locke provides a range of environmental engineering services for the Village.This has included conducting reviews of designs of stormwater management systems for proposed development projects for compliance with local codes and state regulations, development and administration of advertising, selecting and contracting with their wastewater operator, conducting a wastewater treatment alternatives analysis and participation in numerous public meetings.Contract Budget/Fees:$1,090,832 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Brownfields Job Training Program Support/NPDES Stormwater Erosion and PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Sedimentation Inspector Training,Miami,Miami-Dade County,Florida 4/2012—12/2012 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT ; E Sciences was engaged by the City of Miami to conduct Stormwater, Erosion, and Sedimentation Control Inspector j. Training to support its Brownfields Job Training Grant Program. E Sciences trained over 30 new inspectors in this job training program. The Program is an EPA-funded curriculum designed to recruit, train, and place predominantly low-income, minority, unemployed and under-employed residents, including veterans from solid and hazardous waste-impacted communities. Ms. Locke has provided training to engineers, project managers, contractors and inspectors in accordance with FDEP protocol for certification. Project Budget/Fees:$21,900 (1)TITLE AND LOCATION(City and State) (2)YEAR C OMPLETED Districtwide Environmental Support,FDOT District Four,Broward,Palm PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Beach,Martin,St.Lucie and Indian River Counties,Florida 2005—2010 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm j. KEY PROJECT Ms. Locke provided technical support to District Four's Planning and Environmental Management department. In this role, she provided leadership in identifying and resolving environmental issues with the potential to impact design, construction and permitting of transportation-related projects. This included fast-track design of a wetland mitigation to off-set impacts from stimulus projects. She has also conducted Construction Completion Certifications for roadway projects where drainage structures constructed did not meet permit requirements and required extensive coordination to resolve issues. Contract Budget/Fees:$500,000 STANDARD FORM 330(REV.312013)Page 28 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12.NAME 13.ROLE IN THIS CONTRACT 14.YEARS EXPERIENCE Justin Freedman,MS,CA,CLI Senior Scientist a.TOTAL b.WITH CURRENT FIRM 12.3 7.2 15.FIRM NAME AND LOCATION(City and State) E Sciences,Incorporated,Miami,Florida 16.EDUCATION(DEGREE AND SPECIALIZATION) 17.CURRENT PROFESSIONAL REGISTRATION(STATE AND DISCIPLINE) M.S.,Marine Biology N/A B.A.,Biology 18.OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations,Training,Awards,etc.) Certified Arborist, FL 5488A; Tree Risk Assessment Qualification (ISA); FDEP Certified Erosion and Sediment Control Inspector and Instructor; Certified Manatee Observer; PADI Advanced Open Water, Enriched Air Certified Diver; Certified Landscape Inspector; Certified Green Industries Best Management Practices Instructor; Certified in Advanced Maintenance of Traffic. Memberships: Florida Chapter of the International Society of Arboriculture; International Society of Arboriculture; Florida Urban Forestry Council; Landscape Inspectors Association of Florida;South Florida Association of Environmental Professionals; Southeast Florida Coral Reef Initiative 19.RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Miami Beach Environmental Engineering Continuing Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Miami Beach,Miami-Dade County,Florida 2011—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT Groundwater Elevations Monitoring and Mapping Project (Sea Level Rise Study): The purpose of the study was to evaluate low lying areas vulnerable to sea level rise within the City based on the assumption that the groundwater levels under the City are tidally influenced and therefore flooding may also be influenced or exacerbated by tidal fluctuations. To accomplish this, the E Sciences Team monitored groundwater elevations and other data over a period of seven months. The elevation data collected was a. used in conjunction with Light Detection and Ranging(LiDAR)topography and tidal data to model vulnerability to provide a basis for the City to determine stormwater priorities. Mr. Freedman analyzed the data and prepared the report for the City. He also presented the findings of this study at the 2013 Annual South Florida Association of Environmental Processionals Symposium. Canopy Analysis: Mr. Freedman served as the senior scientist for this canopy analysis project for the City. Using i-Tree Canopy, he and his team estimated the canopy coverage for the City's urban forest, as well as percentage of available space remaining within the City for additional tree planting. Mr. Freedman developed a one-page brochure for public education documenting the information from the study. Street Tree Inventory: Mr. Freedman served as the senior scientist for two phases of street tree inventories for the City. The two phases encompassed the Normandy Shores and Normandy Isles neighborhoods.Contract Budget/Fees:$331,649 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Fort Lauderdale Continuing Contract for General Environmental PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Services,Fort Lauderdale,Broward County,Florida 2007—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm b. PROJECT o: Burrowing Owl Survey: Mr. Freedman conducted burrowing owl surveys and prepared the permit application. Benthic Surveys for Sylvan Lake Canal & Seminole River Canal: E Sciences conducted benthic resources surveys to support dredging projects in two City-maintained waterways. E Sciences'biologists snorkeled each site to observe the presence of regulated benthic resources (i.e. seagrasses, corals, etc.). E Sciences' staff provided the City reports to accompany their permit applications. Mr. Freedman managed this project task. Contract Budget/Fees: $260,300 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Pompano Beach CRA,Continuing Contract for Environmental Engineering PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Services,Pompano Beach,Broward County,Florida 2010—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm .KEY PROJECT Martin Luther King Boulevard NEPA Review: E Sciences prepared the Type I and Programmatic Categorical Exclusion Checklist and Memo for this streetscape improvement project between NW 31st Avenue and Powerline Road.This project c is one segment of a planned, multi-city education corridor partially funded through the FDOT LAP. The environmental review included coordination with the State Historic Preservation Office regarding a potentially historic site and an inventory of community and cultural resources. Mr. Freedman assisted with the field review and coordination on this project. SW 36th Avenue Pedestrian Bridge Path LAP Project Design and Permitting: In addition to the work conducted under this CRA contract, E Sciences assisted with the environmental permitting for a pedestrian path project for the City.Tasks included conducting field assessments of wetland and tree impacts, assisting with permit application packages and coordinating with the permitting agencies and FDOT. Mr. Freedman managed and provided coordination for this project task. Contract Budget/Fees:$155,873 STANDARD FORM 330(REV.3/2013)Page 29 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Dune Enhancement and Lighting Design and Permitting, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) City of Dania Beach,Broward County,Florida 2012 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ❑Check if project performed with current firm For this project, Mr. Freedman designed and permitted enhancements to dunes along Dania Beach's signature beach. This project was d initiated due to public safety concerns and became controversial due to the removal of a stand of seagrape trees. Mr. Freedman worked closely with FDEP staff and sea turtle experts from the FWC. He also coordinated with a number of environmental advocacy groups that initially voiced opposition to the project. Through meetings and presentations, Mr. Freedman demonstrated the environmental and public safety value of the project and received consensus among the stakeholders. Tasks for this project included reviewing and making recommendations to make lighting at the beach more sea turtle friendly,designing lighting shields,designing dune landscaping, preparing a sea turtle protection ordinance,construction oversight and post-construction monitoring.Project Budget/Fees:$35,000 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Sullivan Park Expansion Project, PROFESSIONAL SERVICES CONSTRUCTION(If applicable), City of Deerfield Beach CRA,Broward County,Florida 2014—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm e. The City of Deerfield Beach CRA received grant funding to improve its Sullivan Park property located on the Intracoastal Waterway. Improvements include upland features (i.e. new bathroom facilities, a splash park, landscaping, etc.) and in-water infrastructure including a dock for kayaking and paddle boarding and finger piers for boats. E Sciences was engaged by the project design firm to provide permitting support. E Sciences'services include conducting a benthic resource survey,coordinating with the permitting agencies and preparing permit applications.Mr.Freedman serves as project manager for this project.Project Budget/Fees:$35,333 (1)TITLE AND LOCATION(City and State) (2)YEAR C OMPLETED Samson Oceanfront Park Coastal Construction Control Line Permitting, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Sunny Isles,Miami-Dade County,Florida 2014—Ongoing N/A f. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm The City of Sunny Isles is improving the Samson Oceanfront Park and hired a firm to design the improvements. E Sciences joined the team to provide the Coastal Construction Control Line permitting for the project.Tasks included conducting vegetative analysis and mapping for the site and preparing permit applications.Mr. Freedman serves as project manager for this project.Project Budget/Fees:$6,945 (1)TITLE AND LOCATION(City and State) (2)YEAR C OMPLETED Historic Vizcaya Southern Lagoon&Northern Canal Tidal Swamp Landscape PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Environmental Restoration Plan,Miami,Miami-Dade County,Florida 2012—2014 South Canal—2014 North Canal—2015 (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm 9. KEY PROJECT This project involved a multi-disciplinary landscape architecture and environmental restoration plan for the waterways and - tidal pool within the museum's property, which balanced ecological function with creative landscape aesthetics, recreational functions and values, and improvements to water quality, and planting designs based on historic flora inventories, including mangroves, native hardwood hammock and coastal scrub species. Mr. Freedman served as the project manager for the construction administration portion of this project, including evaluating contractor qualifications and conducting compliance inspections. Project BudgebFees:$123,412 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Districtwide Environmental Services Contract PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Broward,Palm Beach,Martin,St.Lucie and Indian River Counties 2005—2010 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm Mr. Freedman served three days a week as in-house environmental specialist in the FDOT District Four Planning and h KEY PROJECT Environmental Management Office. Tasks included performing environmental phase reviews and preparing and reviewing NEPA documentation for over 70 roadway and bridge projects including field identification of listed species habitat, wetlands, historic resources,Section 4(f)and contaminated sites. Contract Budget/Fees:$500,000 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Homestead Professional Services Agreement—Continuing PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Professional Services,City of Homestead,Miami-Dade County,Florida 2014—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT Hurricane Debris Staging Area NEPA and Environmental Permitting Review: E Sciences conducted NEPA assessments for parcels to be used for hurricane debris staging and analyzing permitting needs and wetland mitigation options for the City-owned, 10.2-acre parcel located on the east side of SW 162nd Avenue, just north of SW 328th Street. E Sciences' staff reviewed documentation and prepared a memorandum summarizing permitting and mitigation requirements for a property that had been illegally filled. Tasks included agency coordination and a field assessment. Mr. Freedman managed this project. Project BudgebFees:$2,960 STANDARD FORM 330(REV.3/2013)Page 30 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12.NAME 13.ROLE IN THIS CONTRACT 14.YEARS EXPERIENCE Maria Paituvi, P.E. Project Engineer/Deputy Project Manager a.TOTAL b.WITH CURRENT FIRM 8.7 5.2 15.FIRM NAME AND LOCATION(City and State) E Sciences,Incorporated,Fort Lauderdale,Florida 16.EDUCATION(DEGREE AND SPECIALIZATION) 17.CURRENT PROFESSIONAL REGISTRATION(STATE AND DISCIPLINE) B.S. Environmental Engineering Sciences FL Professional Engineer#73008 18.OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations,Training,Awards,etc.) OSHA 40 Hour Hazardous Waste Operations and Emergency Response; Certified FDEP Stormwater, Erosion and Sedimentation Control Inspector No.27077 19.RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) p)YEAR COMPLETED City of Miami Beach Environmental Engineering Continuing Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Miami Beach,Miami-Dade County,Florida 2011—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT] Miami Beach Golf Course Maintenance Facility (Green Waste Facility): This site is an undeveloped, bermed area K EY located on the east side of the Miami Beach Golf Club. The site was previously used for solid waste landfilling and hurricane debris staging. The City of Miami Beach implemented a material screening plan to remove the buried solid waste.The recovered screened material (RSM) was used to construct a berm around the former landfilled area. Miami Dade Department of Environmental Resource Management (DERM) required the City to demonstrate that there was a minimum of two feet of clean fill or other engineering control in place covering areas of RSM in or around the berm in order pursue regulatory closure for the site. E Sciences developed and implemented a sampling plan. Upon review of the soil data collected, the City of Miami Beach elected to implement an engineering control a. (EC)to achieve conditional site closure. Ms. Paituvi has prepared an engineering control design and coordinated regulatory meetings to seek approval of this closure approach, and prepared a review of historical resources in order to identify the areas of concern to be addressed by the proposed EC. Ms. Paituvi has worked closely with the City to coordinate the installation of the EC. Ms. Paituvi oversees that regulatory requirements are implemented during construction. E Sciences will submit as-built drawing and cross-sections documenting the constructed condition of the berm to DERM.Additionally, Ms. Paituvi will prepare and submit an inspection, monitoring and maintenance plan for the EC. Miami Beach Groundwater Elevation and Sea Level Rise Evaluation: E Sciences, Incorporated and Florida Atlantic University were engaged by the City of Miami Beach to evaluate areas within the beach in anticipation of sea level rise(SLR).The purpose of the study was to evaluate low-lying areas vulnerable to flooding and SLR within Miami Beach based on the assumption that the groundwater levels under the City are tidally influenced and therefore flooding.The E Sciences Team developed a Soil Capacity Model intended to help identify areas of potential short and long term flooding and areas where sea level rise is expected to reduce unsaturated soil storage capacity further.The results of this model were contoured to provide a spatial representation of flood prone areas. Ms. Paituvi provided technical oversight and prepared the final report for this project.Contract Budget/Fees:$331,649 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Fort Lauderdale Continuing Contract for General Environmental PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Services,Fort Lauderdale,Broward County,Florida 2007—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT ! Sistrunk Boulevard Streetscape Enhancement: Originally slated as a stimulus project where funds were being • disbursed through FDOT District Four, E Sciences conducted a Level 2 assessment of a streetscape enhancement project located in the heart of the CRA. Field activities included Maintenance of Traffic, private utility location and collection of 36 soil and groundwater samples for laboratory analysis. Ms. Paituvi assisted in planning and coordinating field activities and determining the sampling locations based on subsurface and drainage features. She also collaborated in data evaluation and validation and report preparation. As b. additional services to the client, Ms. Paituvi evaluated dewatering permitting requirements for the proposed roadway construction. Data was compiled and reported,and environmental notes/bid specification language was developed for bidding purposes.Fort Lauderdale Executive Airport Proposed U.S. Customs and Border Patrol Facility Environmental Regulatory Documents: E Sciences was tasked with a historical review and interpretation of regulatory records in order to assist the City with understanding the potential issues associated with the construction of a customs facility at Fort Lauderdale Executive Airport. The proposed construction area houses historic abandoned underground tanks and a second tank farm with reported free floating product within the containment liner. Ms. Paituvi conducted an extensive file review and communications with the regulatory agency personnel to identify potential conflicts between the existing USTs, potential subsurface contamination, future regulatory requirements, and the proposed construction of the new customs facility. Ms. Paituvi prepared a summary letter report to present the findings and recommendations to the City.Contract BudgeWees:$260,300 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Brownfields Job Training Program SupportINPDES Stormwater Erosion and PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Sedimentation Inspector Training,Miami,Miami-Dade County,Florida 2012 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm E Sciences provided Stormwater, Erosion, and Sedimentation Control Inspector Training to support its Brownfields Job KEY PROJECT ! Training Grant Program.E Sciences trained over 30 new inspectors in the program.The Brownfields Job Training Program is an EPA-funded program designed to recruit, train, and place predominantly low-income and minority, unemployed and under-employed residents, including veterans, from solid and hazardous waste-impacted communities. Ms. Paituvi assisted with preparing training materials. Project Budget/Fees:$21,900 STANDARD FORM 330(REV.312013)Page 31 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS C ONTRACT (Complete one Section E for each key person.) 19.RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Pompano Beach CRA Continuing Contract for Environmental Engineering PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Services,Pompano Beach,Broward County,Florida 2010—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT Through this contract, Ms. Paituvi participated as the project manager for multiple Phase I and II ESAs for several parcels t in preparation for the CRA's redevelopment planning. Blanche Ely: Ms. Paituvi conducted a Phase I ESA at the Blanche Ely and Adjacent Parcels properties owned by the Pompano Beach CRA.The CRA planned to redevelop this vacant land for commercial and residential use. She developed a Phase II ESA assessment plan. The Phase II ESA included a geophysical survey, soil screening, soil sampling and groundwater sampling activities at specific locations in order to confirm the presence or absence of contamination associated d. with the identified Recognized Environmental Conditions (RECs) at the site. Ms. Paituvi coordinated project activities, evaluated data and prepared a Phase II ESA report including findings and conclusions.The Phase II ESA revealed the potential presence of a"leading edge"of an offsite contamination plume. Based on the findings, Ms. Paituvi assisted in drafting recommendations regarding construction and redevelopment activities at the site. Belle 2 Commerce Property: E Sciences conducted a Phase I ESA at the Belle 2 Commerce property in order to assist the Pompano Beach CRA in the evaluation of the potential purchase of the site. Ms. Paituvi conducted a Phase I ESA including database and record review, site visit, interviews and report preparation. The Phase I ESA revealed the historic presence of a fueling station onsite and a suspicious presence of a manhole at the site. The Phase II ESA included a geophysical survey, soil screening, and soil and groundwater sampling activities. During Phase II ESA, an abandoned UST was discovered at the site. Ms. Paituvi coordinated investigation activities to characterize the UST and its contents and provide the CRA with regulatory guidance regarding this discovery. The tank was determined to contain heating oil and to be associated with a former restaurant at that location. Contract Budget/Fees:$155,873 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Continuing Environmental Engineering Services PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Islamorada,Village of Islands,Monroe County,Florida 2001—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT E Sciences has been providing a range of environmental engineering services to the Islamorada,Village of Islands for over e. 10 years. Services include conducting reviews of designs of stormwater management systems for proposed development projects for compliance with local codes and state regulations. Ms. Paituvi performs stormwater management system reviews for development and land improvement projects for the Village. Under this contract, Ms. Paituvi is preparing an updated Stormwater Technical Manual for the Village to reflect current industry technological trends and better meets the Village's needs based on the common development project trends.Contract Budget/Fees:$1,090,832 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of North Miami Beach General Environmental Engineering Services PROFESSIONAL SERVICES CONSTRUCTION(If applicable) City of North Miami Beach,Miami-Dade County,Florida 2009—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT 1 Taylor Park: The property is an old abandoned dump site that is slated by the City of North Miami Beach for redevelopment as a park. This project was riddled with complex issues, as it is was operated as a solid waste dump and was occupied by a ball field and an operational daycare facility. Ms. Paituvi collaborated on site monitoring activities and documentation, including soil and groundwater sampling and conducted landfill gas monitoring in-situ and inside the on-site building structures. She also participated extensively in the preparation of a Remedial Technology Evaluation for this site, which considered the feasibility and cost f. efficiency of source removal, pump and treat, hydrologic barriers and the installation of geotechnical surface layer. Stormwater Master Planning Services: Ms. Paituvi is leading the efforts to update the Stormwater Management Plan for the City. The master plan will be developed to assist with updating existing infrastructure, refining and prioritizing future stormwater infrastructure needs, and reviewing and updating codes (as needed). It will also include a CIP and incorporate results of stormwater modeling. These tasks are part of a comprehensive upgrade to the City's Stormwater program. E Sciences is developing a GIS database by converting the existing Stormwater Atlas (which is in pdf) into a GIS shapefile and accompanying attribute table. We are also updating the 1993 NPDES Operating Manual to meet the new, Third Term NPDES MS4 permit conditions, such as developing SOPs, and systems for tracking components such as maintenance, street sweeping and training. Ms. Paituvi is currently coordinating asbestos survey and abatement for the City's Convention Center. Contract Budget/Fees:$145,701 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Broward County Continuing Environmental Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Broward County,Florida 2007—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm Copans Road Facility, Broward County Mass Transit: Based on the findings documented during tank removal and source removal efforts conducted at the Site, Broward County Environmental Protection and Growth Management Department (EPGMD) required that a site assessment be conducted at the site. Ms. Paituvi prepared a site assessment plan designed to confirm,characterize and delineate the extent g. of soil and groundwater contamination at the site in compliance with FDEP Chapter 62-770, Florida Administrative Code. Ms. Paituvi coordinated project activities, conducted data evaluation and prepared a Site Assessment Report documenting findings and conclusions. In addition to the site assessment associated with petroleum contamination discovered during tank closure activities, E Sciences performed a limited evaluation of dieldrin contamination at the site based on the discovery of Dieldrin concentrations above regulatory standards during tank upgrade activities. Ms. Paituvi prepared a groundwater and soil sampling plan,coordinated project activities, conducted data evaluation and prepared a Dieldrin Contamination Evaluation Report submitted to EPGMD. Ms. Paituvi prepared No Further Action with Conditions proposal to attain regulatory closure for both contamination cases. FDEP has conceptually concurred with the NFAC approach and E Sciences is preparing a restrictive covenant and supporting documentation for final regulatory submittal. Contract Budget/Fees:$230,799 STANDARD FORM 330(REV.3/2013)Page 32 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12.NAME 13.ROLE IN THIS CONTRACT 14.YEARS EXPERIENCE Brian Voelker,MS Project Scientist a.TOTAL b.WITH CURRENT FIRM 18 2 15.FIRM NAME AND LOCATION(City and State) E Sciences,Incorporated,Fort Lauderdale,Florida 16.EDUCATION(DEGREE AND SPECIALIZATION) 17.CURRENT PROFESSIONAL REGISTRATION(STATE AND DISCIPLINE) MS,Coastal Zone Management/Marine Biology,Nova Southeastern University, N/A 2000;BS,Environmental Studies,State University of New York,1996 18.OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations,Training,Awards,etc.) Certified Landscape Inspector; Professional Wetland Scientist; Certified Arborist; PADI Certified Rescue Diver; Certified Survey Technician Level I; Certified Landscape Inspector; Professional Wetland Scientist; Certified Arborist FL-5378A; Tree Risk Assessment Qualification (ISA); PADI Certified Rescue Diver; Certified FDEP Stormwater Erosion and Sedimentation Control Inspector#29437 19.RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Fort Lauderdale Continuing Contract for General Environmental PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Services,Fort Lauderdale,Broward County,Florida 2007—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm a. , Benthic Surveys for Sylvan Lake Canal & Seminole River Canal: E Sciences conducted benthic resources surveys to KEY PROJECT support dredging projects in two City-maintained waterways. Mr. Voelker snorkeled each site to observe the presence of regulated benthic resources (i.e. seagrasses, corals, etc.). He assisted with the report needed for the permit applications. Contract BudgetFees:$331,649 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Miami Beach Environmental Engineering Continuing Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Miami Beach,Miami-Dade County,Florida 2011 —Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm EY PROJECT Normandy Shores Community Landscape Tree Inventory and Arborist Assessment: Mr. Voelker performed a GPS inventory and condition assessment of all trees within City owned property within this community, including golf course/club house,recreational areas and City right-of-way areas.The assessments include health and structure evaluations,identification of utility conflicts,pruning recommendations,and general risk evaluations.The resulting GPS data will be used to generate a GIS tree database which the City can then be used as a tool for managing urban forest resources in this particular community.The results of this analysis may then be used to develop the framework for a City wide GIS tree database.Contract Budget/Fees:$205,717 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Homestead Professional Services Agreement—Continuing PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Professional Services,City of Homestead,Miami-Dade County,Florida 2014-Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm c KEY PROJECT Hurricane Debris Staging Area NEPA and Environmental Permitting Review: E Sciences conducted NEPA --- --. assessments for parcels to be used for hurricane debris staging and analyzing permitting needs and wetland mitigation options for the City-owned, 10.2-acre parcel located on the east side of SW 162nd Avenue, just north of SW 328th Street. E Sciences'staff reviewed documentation and prepared a memorandum summarizing permitting and mitigation requirements for a property that had been illegally filled. Mr.Voelker assisted with agency coordination and a field assessment.Project Budget/Fees:$2,960 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Historic Vizcaya Southern Lagoon &Northern Canal Tidal Swamp Landscape PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Environmental Restoration Plan,Miami,Miami-Dade County,Florida 2012—2014 South Canal—2014 North Canal—2015 (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm d. KEY PROJECT; This project involved a multi-disciplinary landscape architecture and environmental restoration plan for the waterways and w.v .. tidal pool within the museum's property, which balanced ecological function with creative landscape aesthetics, recreational functions and values, and improvements to water quality, and planting designs based on historic flora inventories, including mangroves, native hardwood hammock and coastal scrub species. Mr. Voelker was a project scientist for this project. Project Budget/Fees: $123,412 (1)TITLE AND LOCATION(City and State) (2)YEAR C OMPLETED Deep Dredge Environmental Monitoring, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Miami-Dade County,Florida 2014—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm i PortMiami relocated Acropora cervicornis corals in anticipation of the proposed deep dredging project that will make the port compatible with Panamax cargo ships that are anticipated to utilize the port following the widening of the Panama Canal. E Sciences is providing scientific divers to monitoring the success of the relocated corals at 6, 12 and 24 months following relocation. Mr.Voelker is providing scientific diving services for this project.Project Budget/Fees:$4,848 STANDARD FORM 330(REV.3/2013)Page 33 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 19.RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Southwest 137th Avenue, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Miami-Dade County,Florida 2012 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm e. The proposed project is the expansion of SW 137th Avenue from SW 200th Street to US-1 in unincorporated Miami-Dade County. Mr. Voelker assisted with field assessments of wetlands/surface waters and assisted with a GPS tree inventory throughout the±42 acre project corridor. He also assisted with the preparation of regulatory agency permit applications in association with surface water impacts and tree resource impacts associated with roadway development.Project Budget/Fees:$50,525.00 (1)TITLE AND LOCATION(City and State) 2)YEAR COMPLETED Pennsuco Littoral Shelf Restoration Year Two Maintenance,City of Medley, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Miami-Dade County,Florida 2012—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm A Miami-Dade County Department of Environmental Resources Management (DERM) permit was issued to facilitate the 50-year life of f. mining activities under the Lake Belt Plan. E Sciences assisted Titan with restoring these littoral marsh areas to be in compliance with the permit. Currently, Titan America desires to obtain the Wildlife at Work certification from the Wildlife Habitat Council. E Sciences has been retained to demonstrate that the littoral shelf restoration is contributing to wildlife habitat usage. E Sciences will monitor the site to evaluate the prevalence of amphibians, reptiles, fish and invertebrates, and collect photo-documentation, to complete the application. Mr. Voelker assisted with the monitoring services required for this project.Project Budget/Fees:$126,000 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Markham Park Target Range, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Broward County,Florida 2012—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm g. The proposed project is to modify the stormwater management system to provide storage capacity for a 15.04 acre target/skeet and rifle range area within a 665 acre recreational park. The project proposes clearing, filling and grading a 12.6 acre area to an elevation ranging from 6.5 to 7 feet NGVD as part of lead shot and clay target cleanup operations.The project will impact approximately 4.22 acres of wetlands and approximately 15 acres of wetlands will be enhanced within the Park to offset the wetland impacts. Mr.Voelker is assisting with functional assessments,design and permitting for the 15 acre wetland enhancement area.Project Budget/Fees:$87,093 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Venetian Islands Infrastructure Improvement Arborist Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) City of Miami Beach,Miami-Dade County,Florida 2013—2014 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm h This project consisted of reviewing an existing tree survey and proposed infrastructure plans to identify potential conflicts between existing trees and proposed infrastructure. E Sciences then performed field visits to visually inspect and mark potential conflict trees. The field visits also involved coordination with the contractor to determine the limits of construction and verify if particular trees would be impacted based upon proposed construction methods. Pending these field visits, E Sciences generated a final plan set mark up and associated tree table identifying conflict trees.Project BudgebFees:$8,500 (1)TITLE AND LOCATION(City and State) (2)YEAR C OMPLETED Homestead Air Reserve Base(HARB)Fish Study 1 Twin Lake I Phantom Lake, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Miami-Dade County,Florida 2012—2014 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm HARB encompasses a total of 1,943 acres. The base has an extensive fresh-water canal drainage system (total of approximately 80,000 linear feet)consisting of a series of drainage ditches and canals within and along the base boundary.Other aquatic environments on the base include three artificial lakes and a stormwater reservoir. In addition to the lakes and canals, there are 232 acres of previously delineated i. jurisdictional wetlands present within the boundaries of HARB, the majority of which are located in and around the airfield. E Sciences is contracted to perform three tasks as part of this project: 1) Fish Population/Distribution Study; 2) Twin Lakes Feasibility Study; 3) Phantom Lake Improvement and Constraints Evaluation Study.We will evaluate the distributions and populations of non-native and native fish species within the aforementioned water bodies to give a baseline report of current ecological conditions. We will also evaluate the potential to enhance and maintain the natural communities surrounding and within the Twin Lakes by supporting native fish and wildlife species while at the same time not increasing the potential for bird strike hazards. Mr. Voelker assists with the evaluations and reporting of these services. Project Budget/Fees:$151,849.00 STANDARD FORM 330(REV.312013)Page 34 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12.NAME 13.ROLE IN THIS CONTRACT 14.YEARS EXPERIENCE Patricia L.Gertenbach, P.G. Senior Geologist, Principal in Charge a.TOTAL b.WITH CURRENT FIRM 22.8 12.5 15.FIRM NAME AND LOCATION(City and State) E Sciences,Incorporated,Fort Lauderdale,FL 16.EDUCATION(DEGREE AND SPECIALIZATION) 17.CURRENT PROFESSIONAL REGISTRATION(STATE AND DISCIPLINE) B.S.,Geology Professional Geologist: FL-2037,GA-1444 18.OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations,Training,Awards,etc.) PADI —Advanced Open Water Diver; FWC Certified Manatee Observer; Hydric Soils Workshop; SFWMD UMAM Workshop; USACE Wetlands Delineation and Management Training; OSHA 40 Hour HAZWOPER/8 Hour Site Supervisor; Certified FDEP Stormwater, Erosion and Sedimentation Control Inspector and Instructor. Memberships: National and Florida Section American Water Resources Association; South Florida Association of Environmental Professionals; South Florida Hydrologic Society 19.RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of North Miami Beach Environmental Engineering Continuing Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) North Miami Beach,Miami-Dade County,Florida 2011—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT Stormwater Master Planning Services: Ms. Gertenbach is providing technical support for this comprehensive update to the City's stormwater program.There are three main components for the work we are performing for the City:The first task is to georeference and digitize the Stormwater Atlas that the City uses to map their stormwater system. Under this task, E Sciences will a. develop a GIS database by converting the existing Stormwater Atlas(which is in pdf) into a GIS shapefile and accompanying attribute table; this task also includes creating links to the applicable plan set for each component. The second task,which Ms. Gertenbach is leading, is to update the City's 1993 NPDES Operating Manual to meet the new, Third Term NPDES Municipal Separate Storm Sewer System (MS4) permit conditions, such as developing Standard Operating Procedures, and developing systems for tracking components such as maintenance, street sweeping and training. The third task is to develop a citywide stormwater master plan to assist the City with updating existing infrastructure, refining and prioritizing future stormwater infrastructure needs, and reviewing and updating codes (as needed). Contract Budget/Fees:$331,649 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Fort Lauderdale Continuing Contract for General Environmental PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Services,Fort Lauderdale,Broward County,Florida 2007—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT E Sciences provides ongoing consulting to conduct miscellaneous environmental services for the City. Services conducted include:grant preparation;emergency response during construction of a fire station;environmental reviews to comply with b. HUD lending requirements; Phase I and II ESAs;opinion of post landfill closure costs;contamination assessment services;asbestos surveys; development of construction documents for working in contaminated areas; endangered species surveys; burrowing owl permitting and relocation; and indoor air quality surveys. Ms. Gertenbach provides senior geologist support for this contract. As part of this contract, Ms. Gertenbach also assisted with a burrowing owl surveys and permitting that was conducted as part of a runway expansion at the Fort Lauderdale Executive Airport. She recorded nest locations using Trimble GPS backpack unit and conducted survey work along active runways,requiring safety and communication training. Contract Budget/Fees:$260,300 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Miami Beach Fleet Management Benthic Survey and Environmental PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Permitting,Miami Beach,Miami-Dade County,Florida 2012 N/A c. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT Ms. Gertenbach provided quality assurance review of protocol and a survey plan of approximately 200 linear feet of seawall prior to repairs at the city's fleet management facility.The survey was conducted using video transects to identify and size coral species attached to the wall to satisfy permitting requirements.Contract Budget/Fees:$22,050 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED FOOT District Four Districtwide Environmental Consulting Services,Florida PROFESSIONAL SERVICES CONSTRUCTION(If applicable) 2005—2010 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm d. 'KEY PROJECT This contract involved a wide range of environmental support tasks, including mitigation monitoring, mitigation maintenance, development of alternative lighting standards in or adjacent to ecologically sensitive areas, plan reviews, wetland delineations, benthic surveys, listed species surveys, ETDM research, public information support, in-house personnel support, and NEPA/PD&E support(ex:supplemental pond siting assessments,report reviews,commitments follow-up).Ms.Gertenbach provided project management and technical support for this contract. STANDARD FORM 330(REV.3/2013)Page 35 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 19.RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR C OMPLETED Historic Vizcaya Southern Lagoon&Northern Canal Tidal Swamp Landscape PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Environmental Restoration Plan,Miami,Miami-Dade County,Florida 2012—2014 South Canal—2014 North Canal—2015 (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT ' Ms. Gertenbach provided quality assurance on this restoration project at the prestigious Vizcaya Gardens. E Sciences' team of landscape architects, engineers and scientists worked together to develop restoration plans for two areas in the gardens:the hardwood hammock and the south canal restoration. The hammock had been damaged through the years by storms, including e. hurricanes that weakened trees and allowed infestation by exotic invasive plants. E Sciences developed a comprehensive plan for removing invasive species and replanting natives that blended seamlessly with the well-established gardens. For the south canal restoration, E Sciences prepared design plans and applied for a Class I Permit from Miami-Dade County Permitting, Environment and Regulatory Affairs, a permit exemption from FDEP and a Letter of Permission from the USACE to conduct maintenance dredging activities involving the removal of approximately 1,410 cubic yards of silt and sediments from the bottom of the canal.The objective of this project is to enhance and restore lost hydrologic and biological functions to the canal. E Sciences worked closely with the regulatory community to restore the canal while protecting the mangroves that had encroached into the waterway. E Sciences also developed long-term stream-mangrove maintenance solutions.Project Budget/Fees:$123,412 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Brownfields Job Training Program SupportINPDES Stormwater Erosion and PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Sedimentation Inspector Training,Miami,Miami-Dade County,Florida 4/2012—12/2012 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm f. KEY PROJECT ± E Sciences was engaged by the City of Miami to conduct Stormwater, Erosion, and Sedimentation Control Inspector Training to support its Brownfields Job Training Grant Program. E Sciences trained over 30 new inspectors in the program. The Brownfields Job Training Program is an EPA-funded program designed to recruit, train, and place predominantly low-income and minority, unemployed and under-employed residents, including veterans, from solid and hazardous waste-impacted communities. Ms. Gertenbach conducted training for these classes. Project Budget/Fees:$21,900 • (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Districtwide NPDES Permit Compliance Contract, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) FDOT District Four,Florida 2008—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm Ms. Gertenbach, as project manager, assists the FDOT implement and maintain their Phase I and II Municipal Separate Storm Sewer NPDES permits. These tasks include maintaining the database of stormwater assets (ex: ponds, swales), maintenance yard inspections, stormwater facility and outfall inspections, coordination with agencies and co-permittees, and preparing Annual Reports for submittal to the g. FDEP. In addition, E Sciences provides technical support as the Total Maximum Daily Load (TMDL) program is implemented, including attending Basin Management Action Plans meetings, preparing basin GIS layers, compiling treatment inventory, calculating pollution loads and pollution load reductions, and assessing FDEP TMDL models. E Sciences also provides support to the FDOT on numerous associated tasks including providing training (Illicit Discharge, Pollution Prevention, Construction), researching ownership/easements for stormwater facilities,communicating regularly re ularl with the Operations Centers on maintenance and reporting issues, keeping FDOT appraised of regulatory changes that affect their NPDES permit (ex: numeric nutrient criteria), and developing and updating SOPs for various components of the NPDES permit. Contract BudgebFees: 1,940,000 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Districtwide PD&E Support,Miscellaneous Support Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) FDOT District Four,Florida 2010—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm E Sciences,as a sub-consultant, provides miscellaneous environmental support to the FDOT to assist with the Work Program, plans review, environmental features memos, electronic review comments, and field surveys for environmental issues including contamination, wetland, h. wildlife/listed species, 4(f) and cultural resources. E Sciences personnel provide in-house support on a regular basis under this contract, including uploading reports to Project Suite,entering electronic review comments, reviewing plans, and meeting regularly with FDOT Project Managers, the District Contamination Impact Coordinator and the District Construction Environmental Coordinator to review environmental issues on planned and upcoming construction projects. Projects reviewed for NEPA compliance include those for roadway and transit projects. Under this contract, E Sciences personnel also provide listed species, benthic and wetland surveys. Contract BudgebFees: $689,497 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Miami Beach Environmental Engineering Continuing Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Miami Beach,Miami-Dade County,Florida 2011 —Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT E Sciences was contracted by the City of Miami Beach to monitor groundwater elevations and salinity at six monitoring stations.The groundwater elevations were compared to tidal conditions to evaluate the correlation between fluctuations in mean tide and mean high tide. This information was used to anticipate the effects of sea level rise on the City's infrastructure. Ms. Gertenbach provided quality assurance and technical support. Contract Budget/Fees:$331,649 STANDARD FORM 330(REV.3/2013)Page 36 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 12.NAME 13.ROLE IN THIS CONTRACT 14.YEARS EXPERIENCE Geoffrey Trent VanAllen.El,LEED Green Associate Staff Engineer a.TOTAL b.WITH CURRENT FIRM 5.6 3.7 15.FIRM NAME AND LOCATION(City and State) E Sciences,Incorporated,Fort Lauderdale,Florida 16.EDUCATION(DEGREEAND SPECIALIZATION) 17.CURRENT PROFESSIONAL REGISTRATION(STATE AND DISCIPLINE) BS,Civil Engineering, Florida Atlantic University,2009 Engineer in Training, Florida License No. 1100013901 Certified Residential Contractor, FL#CRC1330302 18. OTHER PROFESSIONAL QUALIFICATIONS(Publications,Organizations,Training,Awards,etc.)LEED Green Associate, 40-Hour HAZWOPER Training Certification with 8-Hour Refresher and Respirator Fit Test; OF TREEO Course — Introduction to DEP SOPs for Sampling and Calibration & Verification of Field-Testing Meters Memberships: Environmental&Water Resources Institute—Editor of Quarterly Newsletter;American Society of Civil Engineers; Florida Engineering Society; Florida Water Environment Association; South Florida Association of Environmental Professionals; South Florida Environmental Discussion Network; South Florida Hydrologic Society; US Green Building Coalition; Water Environment Federation 19.RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Miami Beach Environmental Engineering Continuing Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Miami Beach,Miami-Dade County,Florida 2011 —Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT., Spill Prevention Control and Countermeasure Plans: E Sciences was contracted by the City of Miami Beach to complete SPCC plans for 12 city facilities. Mr.VanAllen was responsible for conducting site visits at each of the facilities, reviewing as-built drawings and surveys, interviewing site managers and other key site personnel.As part of the project requirements, Mr. VanAllen conducted a review of records of previous spills,evaluated topography and surface water flow regimes,evaluated areas of obvious discharge potential and spill sources, identifying environmentally sensitive areas and potential receptors if a spill were to occur.Additionally, he documented security measures to prevent unauthorized access to tanks and developed a list of emergency response personnel.As part of the SPCC preparation, he reviewed the following:the City's existing spill response measures, records of tank integrity and pressure tests, a. the City's personnel training records, and other pertinent records pertaining to the requirements as described in 40 CFR 112. Mr. VanAllen completed the SPCC Plans for the 12 city facilities, created photo logs, and generated figures using ArcGIS. Groundwater Elevation Monitoring and Mapping: E Sciences was contracted by the City of Miami Beach monitor groundwater elevations at various monitoring stations. The groundwater elevations were compared to tidal conditions to evaluate the correlation between fluctuations in mean tide and mean high tide.This information was used to anticipate the effects of sea level rise on the City's infrastructure.Six data loggers were installed within City owned monitoring wells to measure salinity and water depth at select locations. Mr. VanAllen was responsible for installing dataloggers, collecting the data monthly, downloading the data into spreadsheets and creating charts to demonstrate the correlations between groundwater elevations, tidal fluctuations and salinity at monitoring locations. Green Waste Facility Evaluation: E Sciences was contracted by the City of Miami Beach to provide guidance on whether the upper two feet of surficial soil on a bermed area met Miami-Dade County's Clean Soil Criteria.Mr.VanAllen led a team that collected 18 soil samples from the upper two feet of surficial soil. He conducted data evaluation and documented the findings and conclusions in a report.Contract Budget/Fees:$331,649 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of Fort Lauderdale Continuing Contract for General Environmental PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Services,Fort Lauderdale,Broward County,Florida 2007—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm K PROJECT Housing and Urban Development Environmental Review for Multiple Neighborhood Improvement Projects: •b E Sciences was contracted to conduct an environmental evaluation of several neighborhoods to satisfy US Department of Housing and Urban Development financial support for the construction of proposed projects. Mr. VanAllen assisted in the environmental review by conducting a review of potential environmental issues to satisfy the NEPA. NW 7th19th Avenue Connector Project: This project was conducted to assist the City of Fort Lauderdale CRA in the construction planning and design of an urban road connector. Mr.VanAllen was actively involved in field activities conducted at the projected location of the corridor; which involved private utility location, field soil screening,and soil and groundwater sampling activities.Contract Budget/Fees:$260,300 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED City of North Miami Beach Continuing Environmental Engineering Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) City of North Miami Beach,Miami-Dade County,Florida 2009—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECTq I Phase I&II Environmental Site Assessment, 1875 North Miami Beach:A Phase I ESA was conducted at this property, c which the North Miami Beach CRA was planning to purchase and redevelop for commercial and residential use. Mr. VanAllen conducted the Phase I ESA research, site visit and prepared the Phase I ESA report. The Phase I ESA revealed the potential presence of contamination associated with the historical use of two dry cleaning facilities at the site and documented historical contamination from a gas station formerly located at the site.The Phase II ESA included soil screening,soil sampling and groundwater sampling activities at specific locations to confirm the presence or absence of contamination at the site. Mr.VanAllen coordinated project activities,evaluated data and prepared Phase I and II ESA report,which included findings and conclusions.Contract Budget/Fees:$145,701 STANDARD FORM 330(REV.3/2013)Page 37 E.RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT (Complete one Section E for each key person.) 19.RELEVANT PROJECTS (1)TITLE AND LOCATION(City and State) (2)YEAR C OMPLETED Pompano Beach CRA Continuing Contract for Environmental Engineering PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Services, Broward County,Florida 2010—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT``. Community Gardens Sampling and Analysis: E Sciences was contracted to conduct soil testing to evaluate soil quality in anticipation of establishing a community garden. Soil samples were collected on a grid pattern using a manually advanced auger from a depth interval of zero to 12 inches below land surface.Based on Incremental Sampling Methodology the soil samples were composited prior to submitting to the laboratory for analysis. Soil analytical results revealed that regulatory standards for leachability were exceeded at the site for volatile organic halocarbons (VOH) constituents; therefore, CRA requested that additional groundwater sampling and analysis be conducted at the Site. Mr.VanAllen was responsible for assisting in the development of a work plan to implement d. the Incremental Sampling Methodology, and collecting and compositing soil samples that were analyzed for priority pollutants. Phase II Environmental Site Assessment-8 Hammondville Sites: E Sciences conducted a Phase I ESA at this property to assist the Pompano Beach CRA in the planning for redevelopment.The Phase I ESA revealed the presence of recognized environmental conditions associated with the historical presence of a fueling station and drycleaner facility in the vicinity of the site.Based on the findings, Mr.VanAllen conducted field activities, which included a geophysical survey, soil screening, groundwater sampling and the excavation of test pits. Phase II Environmental Site Assessment-Belle 2 Commerce Property:E Sciences conducted a Phase I ESA at this property in order to assist the Pompano Beach CRA in their potential purchase of the site. The Phase I ESA revealed the potential presence of contamination associated with the historic presence of a fueling station onsite.Mr.VanAllen duties for the Phase II ESA included overseeing a geophysical survey,soil screening,soil and groundwater sampling,and collecting a sample from the UST which was discovered on-site during assessment activities. Mr.VanAllen prepared the Phase II ESA report;which included findings and conclusions. Contract Budget/Fees:$155,873 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Continuing Environmental Engineering Services PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Islamorada,Village of Islands,Monroe County,Florida 2001 —Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm e. KEY PROJECT For many years, E Sciences has provided a range of environmental engineering services for the Village.This has included --- conducting reviews of designs of stormwater management systems for proposed development projects for compliance with local codes and state regulations, development and administration of advertising, selecting and contracting with their wastewater operator, conducting a wastewater treatment alternatives analysis and participation in numerous public meetings. Mr. VanAllen provides engineering support services for this contract. Contract Budget/Fees:$1,090,832 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Districtwide Environmental Support,FDOT District Four,Broward,Palm PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Beach,Martin,St.Lucie and Indian River Counties,Florida 2005—2010 N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm KEY PROJECT: Mr. VanAllen's duties under this contract include providing environmental impact reviews,which entail the use of Efficient f. Transportation Decision Making (ETDM) tools to identify potential environmental concerns; entering electronic review comments into ETDM; using Project Suite to track projects and submit reports; and coordinating with FDOT personnel regarding environmental issues. Mr. VanAllen conducts preliminary environmental impact reviews through desktop research and site visits to identify potential environmental conflicts for a wide range of issues such as wetlands, listed species, cultural resources, noise and contamination. Contract Budget/Fees:$500,000 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Districtwide NPDES Permit Compliance Contract,FDOT District Four,Florida PROFESSIONAL SERVICES CONSTRUCTION(If applicable) 2008—Ongoing N/A (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm E Sciences provides NPDES permit implementation and compliance services to FDOT District Four.Services provided by E Sciences include g. preparation and submittal of three Annual Reports to the FDEP each year: Broward and Palm Beach Counties Phase I and Treasure Coast Phase II, including coordinating with the agencies and co-permittees; coordinating annual Treasure Coast Clean Water Team meetings; maintenance yard inspections including preparation of reports and recommended corrective actions; inspecting over 700 stormwater facilities (ex:ponds,swales, French drains and pollution control boxes)and over 600 outfalls;and providing Illicit Discharge Detection and Elimination training for FDOT employees.Mr.VanAllen provides engineering support services.Contract Budget/Fees: 1,940,000 (1)TITLE AND LOCATION(City and State) (2)YEAR COMPLETED Broward County Continuing Environmental Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Fort Lauderdale,Broward County,Florida 2007—Ongoing N/A h. (3)BRIEF DESCRIPTION(Brief scope,size,cost,etc.)AND SPECIFIC ROLE ®Check if project performed with current firm E Sciences provides a host of environmental services for Broward County through our continuing "library" contract. Our services have focused on Phase I and Phase II ESAs, contamination assessment, remediation and storage tank services. Mr. VanAllen provides environmental and engineering support services on this contract.Contract Budget/Fees:$230,799 STANDARD FORM 330(REV.3/2013)Page 38 20 EXAMPLE PROJECT KEY NUMBER F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT (Present as many projects as requested by the agency,or 10 projects,if not specified. Complete one Section F for each project.) 21.TITLE AND LOCATION(City and State) 22.YEAR COMPLETED City of Miami Beach Environmental Engineering Continuing Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Miami Beach,Miami-Dade County,Florida 2011—Ongoing N/A 23.PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER City of Miami Beach Ms.Elizabeth Wheaton (305)673-7080 (not listed as a reference) 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost.) E Sciences was awarded a contract with the City of Miami Beach to conduct environmental engineering services. To date, E Sciences has provided the City with the following services: Groundwater Elevation Monitoring and Mapping Support, Sunset Harbor: E Sciences ., . . . . N recently assisted the City of Miami Beach with the completion of a groundwater elevation .,�. monitoring study in the Sunset Harbor neighborhood.This study was conducted by the City to a -. evaluate the soil storage capacity within this area to support the design and installation of a stormwater management system. E Sciences has provided the City with training and support • during installation of the equipment and data collection, data management and modeling u. ,t. ' efforts. To date, the City has successfully installed equipment and downloaded data with the ; '' assistance of E Sciences personnel. Sea Level Rise Evaluation: E Sciences conducted a study of groundwater elevations, tidal fluctuations and rainfall over a period of twelve months to assist the City with evaluating the effects of sea level rise.To identify areas of potential short and long term flooding, E Sciences created GIS layers of surface water levels from high quality LiDAR data, groundwater levels from wells, and other research conducted. The critical component of the effort was to identify areas with limited soil storage capacity, and areas where sea level rise is expected to further reduce unsaturated soil storage capacity.These data were contoured to provide a spatial presentation of areas with higher vulnerability for impacts due to sea level rise. A report outlining our methodology, the results of the study in narrative, charts and graphics, and recommendations was provided at the completion of the study. Spill Prevention Control and Countermeasure (SPCC) Plans: E Sciences prepared SPCC Plans for 12 facilities throughout Miami Beach. These facilities included pump stations, fire stations, public works yard, Miami Beach Golf Club and the Convention Center. E Sciences' approach for developing the SPCC Plan(s) followed the steps outlined in applicable federal regulations (40 CFR 112). We conducted the following activities to obtain the information required to complete the Tier I SPCC Plans: • Review available as-built drawings,surveys and plans related to the structures and drainage pathways • Conduct a site visit of each facility with a person knowledgeable of the facility's tank systems,coordinated through the City's Environmental Department • Interview the site manager or other personnel familiar with the tank systems and other oil storage systems • Review records of previous spills • Evaluate topography and surface water flow regimes • Evaluate areas of obvious discharge potential and spill sources • Identify environmentally sensitive areas and potential receptors if a spill were to occur • Document security measures to prevent unauthorized access to oil handling • Develop a list of emergency response personnel • Review the City's spill response measures • Review records of tank integrity and pressure tests • Review the City's personnel training records The Plans were reviewed and certified by an E Sciences Professional Engineer. We also incorporated provisions to assist the City with compliance with state and local regulations. STANDARD FORM 330(REV.312013)Page 39 Green Waste Facility:This site is an undeveloped,ben-ned area located on the east side of the Miami Beach Golf Club. The site was previously used by the City of Miami Beach for solid waste management and a portion of the area contained buried debris. In anticipation of constructing a wastewater reclamation facility, the City implemented a material screening plan to remove the buried solid waste and screen out the larger - --" (greater than 2-inches)pieces of solid waste for off-site disposal.The recovered screened .1:4)material(RSM)was merged with a berm around the solid waste handling area to separate - it from adjacent properties and the golf course. The larger pieces of debris removed consisted primarily of rock, concrete and wood debris. Miami-Dade Department ofd# Environmental Resource Management (DERM) (currently Regulatory and Economic . Resources-RER)required the City to demonstrate that there was a minimum of two feet of clean fill or other engineering control in place covering areas of solid waste in or around the berm in order pursue regulatory closure for the site. E Sciences conducted environmental services to provide the City with guidance on whether it can be demonstrated that there was two feet of clean fill covering the berm. In order to complete the project in a time and cost effective manner, E Sciences developed a phased sampling approach by collecting the necessary samples,but conducting laboratory analysis on an iterative basis.The limited initial sampling results revealed the presence of regulated contaminants above regulatory criteria, therefore additional analysis was not deemed necessary. The City is currently proposing to implement an engineering control(EC)to achieve conditional site closure along with the adjacent golf course property, protect human health and the environment. E Sciences is completing the engineering control design and coordinating review and approval with RER. E Sciences is facilitating guidance and recommendation for the installation of the cover to the City during construction in order to verify the proper installation of the cover and handling of the contaminated soil. Upon completion of the cover installation, E Sciences will submit as-built drawings and cross-sections documenting the constructed condition of the berm to RER.Additionally,E Sciences will prepare and submit an inspection,monitoring and maintenance plan for the EC. Fleet Management Facility: E Sciences conducted groundwater and soil assessment activities at the active City's fleet management facility. The assessment was completed in order to evaluate the presence of contamination associated with a historical petroleum discharge documented in 1992. This assessment revealed the presence of free floating product in the groundwater and soil impacts within a localized area at the facility. E Sciences prepared and submitted a Site Assessment Report Addendum (SARA) including source removal plan recommendations. The SARA and source removal plan has received regulatory approval from RER. Street Tree Inventory: E Sciences conducted street tree inventories for the "'`"""`o`"`""""' am Normandy Shores and Normandy Isles neighborhoods. A total of 6,010 trees .a•w :` tm ona am ..,9r; 1 °a°���° ,:� ;; were inventoried using sub-meter accurate global positioning equipment. E Camp,Snazzy Sciences provided the City with an ESRI ArcGIS shape file. The work included - `' `ANN assessing each tree for its general condition and providing recommendations for gala - - ® maintenance.no dot rri emir Wort hallo r ■A. i1 as 0101 plum saibai"-M�'T. Greenspace Canopy Assessment: Using i-Tree Canopy and i-Tree Vue, Oq term.s asw sw wag E Sciences assessed the extent of the City's urban forest canopy and the • �,. ,�...,�..� ,. . . � ecological services provided by the trees. E Sciences estimated the canopy EBB . . coverage for the City's entire urban forest, its parks and its rights of way using i ; Tree Canopy. It also estimated the percentage of available space remaining sc�e»e�s within the City for additional tree planting. E Sciences used this information to ® �r M .�a • estimate the carbon sequestration and storage, as well as pollutant removal .�Qb.� .. being provided by the trees. E Sciences developed a brochure for public education documenting the information from the study. Contract BudgetlFees: $331,649 25.FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. E Sciences, Incorporated Fort Lauderdale&Miami,Florida Prime Consultant STANDARD FORM 330(REV.3/2013)Page 40 20 EXAMPLE PROJECT KEY NUMBER F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT 2 (Present as many projects as requested by the agency,or 10 projects,if not specified. Complete one Section F for each project.) 21.TITLE AND LOCATION(City and State) 22.YEAR COMPLETED City of Fort Lauderdale Continuing Contract for General Environmental PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Services, Fort Lauderdale, Broward County, Florida 2007–Ongoing N/A 23.PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER City of Fort Lauderdale Mr.Larry Teich (954)828-7844 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost.) E Sciences was awarded a contract with the City of Fort Lauderdale(City)to provide ongoing environmental engineering support during two separate consultant selection processes.The scope of the contract is broad and provided us with a wide range of opportunities to support the City.The following summarizes some of the projects completed for the City: Sistrunk Boulevard: E Sciences was hired by the City to conduct soil and groundwater 43.. _ s testing along Sistrunk Boulevard from 1-95 to Andrews Avenue. The project was conducted — in order to support the CRA with implementing a streetscape, drainage and roadway r, enhancement project. E Sciences conducted soil and groundwater testing at 36 locations to — P J 9 9 f � . r evaluate potential impacts to construction that may arise due to known contaminated sites , - historically located along the corridor. Potential sites of concern included historical dry I I cleaners,gasoline stations,junk yards and an incinerator ash landfill. t - . Prior to implementation, E Sciences worked with the FDOT(who was providing funding)to • determine a scope of analytical services. E Sciences reconciled the proposed subsurface structure locations (drainage structures, light fixtures, etc.) identified on construction plan sheets with the existing corridor conditions and proximity to potentially contaminated areas. Due to the high number of utilities anticipated to be located in close proximity to the drilling locations, E Sciences engaged a private utility location contractor to locate underground utilities using ground penetrating radar and electromagnetic radiation surveys, in addition to review of City plans and coordination with Sunshine One Call. A Maintenance of Traffic(MOT) plan was prepared and submitted to the City prior to field activities. In addition to an assessment report, E Sciences provided general notes and bidding specifications language outlining requirements for managing contaminated soils and groundwater to be incorporated into the bidding and contract documents for this project. During construction,we assisted the City in working with the contractor to minimize impacts to construction and keep the project moving. This"stimulus"project meant that deadlines were critical and that the work needed to be expedited. We developed a scope of work, met with FDOT to negotiate the scope, conducted private utility location, developed an MOT plan, and initiated the sample collection within 13 days of the first phone call. Our draft report was provided to the CRA within an additional 12 working days. This project was completed to the satisfaction of the CRA and FDOT and we delivered the project under budget by more than$12,000. United States Department of Housing and Urban Development (HUD) Environmental Documentation and Area-wide Floodplain Management Eight-Step Decision-Making Process: To enhance the quality of life in our neighborhoods, the Fort Lauderdale City Commission has established four Community Investment Programs: the Neighborhood Community Investment Program (NCIP), the Neighborhood Community Investment Grant Program (NCIGP), the Business Community Investment Program (BCIP), and the Business Community Investment Grant Program (BCIGP). The goal of these programs is to provide matching grant funds for the construction of community improvements in the City's right-of-ways that beautify neighborhoods and enhance the quality of life for those who live, work, and visit the City of Fort Lauderdale. The majority of individual actions considered for these projects include the following:street name decorative posts, entryway monuments, entryway signs, concrete curbing, swales, sidewalks, median islands, decorative lighting, solar decorative lighting, landscape lighting, trees, landscaping, and irrigation. E Sciences has prepared numerous environmental documentation packages to support HUD funding for the City of Fort Lauderdale's neighborhood improvement projects.The majority of these involved the preparation of Environmental Checklists in compliance with HUD regulations. E Sciences also prepared an Area wide Floodplain Management Eight-Step Decision-Making Process for them to utilize when projects are located within a 100-year floodplain as defined by the Federal Emergency Management Agency. STANDARD FORM 330(REV.3/2013)Page 41 Fire Station #49: This project was undergoing redevelopment with a new City fire station when petroleum contamination was discovered during construction. E Sciences mobilized to the site the same day as requested to further investigate the implications of this finding on construction and regulatory notification. Historical and regulatory records indicated historic Underground Storage Tanks (USTs) on the property. Consultation with regulatory agencies, collection of soil and groundwater samples and sound environmental judgment allowed this project to proceed with minimal time delay and costs to the project. E Sciences also conducted air monitoring for construction workers to evaluate potential health implications of exposure to the unknown products discovered and provide the City with such documentation. Opinion of Post Closure Costs, Wingate Landfill: In response to a City audit, E Sciences was tasked to develop an opinion of post- remediation costs for this Superfund site. Historic and future operations with respect to maintenance and monitoring costs were compiled in several spreadsheets to provide future annual allocations until fiscal year 2032. E Sciences created the spreadsheets such that the costs forecasts may be updated annually. Wingate Landfill Burrowing Owl Relocation: This hazardous waste superfund site that has io,' ‘;�� , j undergone regulatory closure. A protective cap system was installed at this historical municipal r4. :' , landfill to eliminate potential exposure to contaminants and to prevent migration of contaminants in w 'r the landfill into the groundwater. A condition of the closure is conducting monitoring of the 'N....71 •) groundwater,surface water and fish tissues on a periodic basis for a period of 30 years.During a five ' i" ' • 1 ' year inspection,the Environmental Protection Agency(EPA)identified the presence of two burrowing owl burrows on top of the capped area of the landfill. The EPA directed the City to remove the 0' -ft ,tt''i ;• burrows and evaluate the integrity of the landfill cap. E Sciences was engaged to evaluate the 0 . A • • 4 possible damage,and coordinate burrow removal with state and federal regulatory agencies. The burrows were scoped and video recorded in an effort to assess whether or not the owls had affected/damaged the geomembrane with inconclusive results. However, it was determined that there were no eggs or flightless young in the burrows. Following coordination with the EPA, and the Florida Fish and Wildlife Conservation Commission (FWC), starter burrows were created outside of the cap area to encourage relocation of the owls to this area.The burrows were excavated and it was found that the cap had not been affected by the owls.The burrows were removed and the owls relocated themselves in the area outside the cap. Fort Lauderdale Executive Airport Endangered Species Surveys, Permitting and Relocation: E Sciences has conducted multiple endangered species surveys, migratory bird and gopher tortoise relocation permitting and relocation for proposed construction projects at Fort Lauderdale Executive Airport. Endangered species encountered,permitted or relocated include burrowing owls and gopher tortoises. Fort Lauderdale Executive Airport Proposed U.S. Customs and Border Protection Facility: E Sciences was engaged by the City to assist with understanding the outstanding environmental and regulatory issues at a tenant space at the Fort Lauderdale Executive Airport as part of the planning for a future U.S.Customs and Border Protection Facility.The property is currently occupied by another private tenant who historically operated two fueling facilities: one abandoned in place and one recently taken out of service. Our scope of services included interviewing the tenant and a site visit, review of the tenant's consultant assessment reports, and communications with Broward County's Environmental Protection and Growth Management Department (EPGMD). This ongoing process is continuing as E Sciences provides periodic updates and advises the City in ways to reduce the potential for liability associated with these former fueling systems and reduce the potential for them to impact construction. Benthic Surveys for Sylvan Lake Canal & Seminole River Canal: E Sciences conducted benthic resources surveys to support dredging projects in two City-maintained waterways. E Sciences'biologists snorkeled each site to observe the presence of regulated benthic resources (i.e.seagrasses,corals,etc.)E Sciences'staff provided the City reports to accompany their permit applications. Progresso Village Neighborhood: E Sciences conducted a Phase I Environmental Site Assessment (ESA) for the City's Neighborhood Services group in order to support application for federal funding for decorative entranceway signs. Hortt Elementary: E Sciences conducted a Phase I and Phase II ESA for the City to support their purchase of this school property intended for redevelopment as a neighborhood park.This property was initially developed by Mr. M.A. Hortt who was one of the early Fort Lauderdale settlers.The project was expedited to meet the constraints of contract timing. Twin Lakes: E Sciences conducted a Phase I ESA and asbestos survey to support the City's purchase and redevelopment of this residence as a park. STANDARD FORM 330(REV.3/2013)Page 42 Fort Lauderdale Executive Airport Fuel Spill Regulatory Assistance: Due to damage to an aircraft fuel tank during a low speed collision between two airplanes at Fort Lauderdale Executive Airport, a jet fuel discharge was reported to EPGMD. Immediately after the incident staff employed emergency procedures and properly managed the spill. E Sciences was initially called in to conduct soil testing to determine if the soils in the area were impacted with jet fuel. When E Sciences reviewed the documentation, we determined that everything had been sufficiently managed and that the activities should not require soil assessment or a formal discharge report,which would trigger a requirement to conduct a Site Assessment. E Sciences provided documentation and communications with EPGMD in order to prevent the reported discharge from entering the bureaucratic process of future assessment and remediation requirements. Fort Lauderdale Low Level Bridges: E Sciences provided asbestos surveys in anticipation of demolition and reconstruction of three low level neighborhood bridges for the City:The Harborage, Marcetta River,and Carlotta River.These reports met the requirements for FDOT, as FDOT was providing funding for this project. Fire Station#46: E Sciences was contracted with the City to provide an indoor air quality survey to evaluate comfort-related issues posed by building occupants regarding indoor air quality. The scope of services included a walkthrough of the building; interviews with building occupants; observations of the air conditioning systems; measurements for temperature, relative humidity, carbon monoxide, and carbon dioxide in each building area; and moisture readings in areas where either visible indications of moisture impact were noted or that were reported by building occupants. Sailboat Bend Preserve: E Sciences was hired by the City to conduct a Phase I and II ESA of vacant property being designated for use as recreational space and installation of a "tot lot". The property is adjacent to the City's public works and police department complex. No environmental concerns were identified. Parcel Located at 538 NW 9th Avenue: E Sciences was engaged by the City's CRA to conduct a Phase I ESA of this property, located across the street from the CRA building. This vacant lot was being procured by the CRA as part of an assemblage of parcels for future development opportunities along Sistrunk Boulevard. Contract Budget/Fees: $260,300 25.FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. E Sciences, Incorporated Fort Lauderdale, Florida Prime Consultant STANDARD FORM 330(REV.3/2013)Page 43 20 EXAMPLE PROJECT KEY NUMBER F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT (Present as many projects as requested by the agency,or 10 projects,if not specified. Complete one Section F for each project.) 21.TITLE AND LOCATION(City and State) 22.YEAR COMPLETED General Environmental Engineering Services PROFESSIONAL SERVICES CONSTRUCTION(If applicable) City of North Miami Beach,Miami-Dade County,Florida 2009-Ongoing N/A 23.PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER City of North Miami Beach Mr.Karl C.Thompson, PE,Director of Public (954)385-2600 Works,City of Weston (formerly with the City of North Miami Beach) 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost.) E Sciences maintains a continuing services contract with the City of North Miami Beach to conduct environmental engineering services on an as-needed :�'J •basis. We are currently preparing a Stormwater Master Plan, digitizing the • �`A r City's stormwater atlas and developing a stormwater permit compliance manual In addition, we have provided the following services to support the 7\11-F City: . . • North Miami Beach • Phase I Environmental Site Assessments - ; ;, Welcomes - ! —you-- • Compilation of bids for services such as pre-demolition (asbestos, -- lead paint)surveys and debris removal • Guidance on requests for off-site sampling • Attendance and representation at various venues such as City r. Council and Community Redevelopment Agency meetings. Of particular interest is the Taylor Park and stormwater master planning services. Taylor Park: Taylor Park had been slated for redevelopment since 1999, when the FDEP had their Brownfields contractor conduct a Brownfields Assessment of the site, the assessment revealed metals and petroleum in the soil and metals in the groundwater. In 2005, assessment activities revealed the presence of buried solid waste on most of the 21.8-acre property. Since that time,environmental issues have continued to restrict and complicate redevelopment efforts for the property. The property was occupied by a ball field, a daycare facility, vacant land and a lake/rookery. In the summer of 2009, E Sciences was contracted by the City to move the assessment, cleanup and redevelopment of the property forward.As a team, E Sciences,the City,and Akerman Senterfitt developed a comprehensive approach to coordinating management of the environmental issues at the site with the redevelopment of the property as a community park. Our approach involved the following: • Ultimately close the daycare facility and relocate the children to another location within the City; • Work with Miami-Dade Fire Rescue and the daycare staff to manage the potential methane issues at the property until the daycare was relocated; • Seek community input(we conducted two meetings with interested residents,and educated the CRA Board and Commission); • Integrate the remedial approach to the master planning process; • Identify opportunities for ecological enhancements for the property and water quality improvement for the lake;and • Work with the City to assist in designating the property as a Brownfield. Remediation remedies selected included the following: • Source removal; • Continuous methane monitoring within the structures on-site; • Installation of surface cap to prevent infiltration of stormwater and exposure to buried materials; • Quarterly methane monitoring at site perimeter and interior of buildings;and • Quarterly groundwater monitoring. Miami-Dade County has accepted the remedial design,but the project is awaiting funding prior to implementation. STANDARD FORM 330(REV.3!2013)Page 44 Stormwater Support Services: To assist the City with their stormwater management and NPDES programs, E Sciences developed three main components for the work we are performing for the City. The first task is to georeference and digitize the Stormwater Atlas that the City uses to map their stormwater system. Under this task, E Sciences is developing a GIS database converting the existing Stormwater Atlas(which is in pdf format) into a GIS database and accompanying attribute table; this task also includes creating links to the applicable plan set for each component.The second task is to update the City's 1993 NPDES Operating Manual to meet the new, Third Term NPDES Municipal Separate Storm Sewer System (MS4) permit conditions, such as developing Standard Operating Procedures, and developing systems for tracking components such as maintenance, street sweeping and training. The third task is to develop a citywide stormwater master plan to assist the City with updating existing infrastructure, refining and prioritizing future stormwater infrastructure needs, and reviewing and updating codes(as needed). Contract Budget/Fees: $145,701 25.FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. E Sciences, Incorporated Fort Lauderdale&Miami,Florida Prime Consultant STANDARD FORM 330(REV.3/2013)Page 45 P------ 20 EXAMPLE PROJECT KEY NUMBER F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT 4 (Present as many projects as requested by the agency,or 10 projects,if not specified. Complete one Section F for each project.) 21.TITLE AND LOCATION(City and State) 22.YEAR COMPLETED City of Miami Beach Fleet Management Benthic Survey and Environmental PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Permitting,Miami Beach,Miami-Dade County,Florida 2012 N/A 23.PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER City of Miami Beach Mr.Jose Rivas(not a reference) (305)673-7080 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost.) The site is located on Government Cut within the Port of Miami in Biscayne Bay Aquatic Preserve. The project consisted of the permitting and design for the rehabilitation of a 200-foot seawall that protects the City of Miami Beach's Fleet Management property. The upland property is used to service the City's vehicles(i.e.,police,fire,ambulance)and contains a one story concrete structure that is built on pilings approximately 15-feet from the water. E Sciences was hired to acquire the environmental permits for repair of the seawall. This included conducting a survey for corals along the seawall extending 30-feet deep. The existing seawall consists of a series of concrete bollard blocks with a backfill of poured concrete approximately four feet deep.All sheet piles that were installed as part of the existing seawall have become severely corroded. The water at this location is approximately 30 feet deep. The proposed seawall was designed as a cantilevered wall rather than a wall with tie-backs because installation of tie-backs would require significant demolition and/or drilling through the four-foot concrete backfill and bollard blocks. In addition, the use of tie-backs may compromise the foundation of the building. In order for a cantilevered wall of this height to have structural integrity, large king piles must be used.As a result,the face of the new seawall will be three feet in front of the existing face of wall. E Sciences obtained the Florida Department of Environmental Protection Standard General Environmental Resource Permit, a Letter of Permission from the US Army Corps of Engineers and a Class I Coastal Construction Permit from Miami-Dade County Regulatory and Economic Resources Department.E Sciences was a subconsultant to the design firm. Project Budget/Fees: $22,050 i i > ^h s F fa r * ' i C' f t 4 y-_-_,,l',''..;‘,:*: �A 41 *fir i!ta _i . ,,.. • •i 25.FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. E Sciences, Incorporated Fort Lauderdale, Florida Subconsultant STANDARD FORM 330(REV.3/2013)Page 46 20 EXAMPLE PROJECT KEY NUMBER F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT 5 (Present as many projects as requested by the agency,or 10 projects,if not specified. Complete one Section F for each project.) 21.TITLE AND LOCATION(City and State) 22.YEAR CO MPLETED Pompano Beach CRA Continuing Contract for Environmental Engineering PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Services,City of Pompano Beach,Broward County,Florida 2010—Ongoing N/A 23.PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER Pompano Beach Community Redevelopment Mr. Horacio Danovich, P.E. (954)786-7834 Agency 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost.) E Sciences was awarded a contract with the Pompano Beach CRA to conduct environmental engineering services in 2010. To date, E Sciences has provided tasks for several projects including the following: Community Gardens Parcels: E Sciences evaluated the suitability of three vacant, CRA-owned parcels for use as community gardens for a local school.The community gardens will be used to teach children about agriculture and healthy food choices. Vegetables grown on these lots will be used to provide fresh vegetables for families and children in the community. Incremental sampling techniques were used at this site resulting in several thousands of dollars in savings for the CRA. Broward Community&Family Health Center:E Sciences prepared Environmental Information and Documentation to satisfy Health Resources and Services Administration grant application requirements. The project was conducted to support the potential redevelopment of CRA parcels with a much needed community health care facility. The documentation was required for the grant applicant to comply with the National Environmental Policy Act. Corner of Atlantic Avenue/West Dixie Highway:This is an assemblage of numerous parcels owned by the CRA and adjacent properties owned by others. E Sciences conducted a Phase I/II Environmental Site Assessment (ESA) on the property. The Phase I ESA revealed recognized environmental conditions(RECs)related to historical land uses such the following:dry cleaner,gasoline station,historic drainage canal, blueprint and photostat business, auto sales and service center with historic underground storage tanks and a lumber yard. The site was determined to be contaminated from the historic dry cleaner. E Sciences prepared a site development evaluation for this property providing guidance to the CRA on how the presence of contamination could impact site redevelopment and set forth strategies for minimizing the impact of contamination on the construction;designing the site to minimize the impact of the construction and site development;and to reduce potential risks. Blanche Ely and Adjacent Parcels: E Sciences assessed this property which consists of 27 parcels in the CRA. Historic land uses such as dry cleaners, automotive repair facility and an UST were identified to be RECs. Phase II testing indicated the presence of chlorinated solvents at this property.We are working with the CRA on the best way to utilize the information in the context of the CRA's plans for future re-development. Mallek Property:E Sciences performed a Phase I and II ESA of approximately two acres of urban land being purchased by the Pompano Beach CRA to evaluate potential environmental concerns.The Phase I ESA revealed the possible presence of a historic UST and contamination associated with the historical land use.Phase II services included a geophysical survey,and soil and groundwater testing. Flagler Avenue Property: E Sciences conducted a Phase I ESA of 0.5 acre parcel of land owned by the CRA to prepare for redevelopment. Our approach to performing this assessment included a review of the public records, interviews with appropriate local agencies, a site reconnaissance and preparation of a written report containing findings,opinions and conclusions. 8 Hammondville Road Parcels: E Sciences conducted a Phase I and II ESA for eight parcels within Pompano CRA set for future redevelopment. The Phase I ESA revealed the possible presence of underground storage tanks and buried debris. Buried debris was identified during the Phase II ESA. Guidance was provided to the CRA on how they could still redevelop the properties. 731 Hammondville Road Parcel: E Sciences conducted a Phase I and II ESA for this parcel within Pompano CRA.The Phase I ESA revealed historic land uses that warranted further evaluation (gasoline station and dry cleaners). No contamination of concern was identified. Contract Budget/Fees: $155,873 25.FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. E Sciences, Incorporated Fort Lauderdale, Florida Prime Consultant STANDARD FORM 330(REV.3/2013)Page 47 20 EXAMPLE PROJECT KEY NUMBER F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT 6 (Present as many projects as requested by the agency,or 10 projects,if not specified. Complete one Section F for each project.) 21.TITLE AND LOCATION(City and State) 22.YEAR COMPLETED City of Homestead Professional Services Agreement—Continuing PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Professional Services,City of Homestead,Miami-Dade County,Florida 2014-Ongoing N/A 23.PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER City of Homestead Ana Alvarez (305)224-4772 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost.) E Sciences was awarded a continuing professional services contract with the City of Homestead.To date,E Sciences has provided the following task: Hurricane Debris Staging Area NEPA and Environmental Permitting Review: E Sciences conducted NEPA assessments for parcels to be used for debris staging and analyzing permitting needs and wetland mitigation options for the City-owned, 10.2-acre parcel located on the east side of SW 162nd Avenue,just north of SW 328th Street E Sciences' staff reviewed documentation and prepared a memorandum • summarizing permitting and mitigation requirements for a property that had been I I ' illegally filled.Tasks included agency coordination and a field assessment. • Project Budget/Fees: $2,960 ..- , • \‘' • 25.FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a' E Sciences, Incorporated Fort Lauderdale,Florida Prime Consultant STANDARD FORM 330(REV.3/2013)Page 48 20 EXAMPLE PROJECT KEY NUMBER F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT (Present as many projects as requested by the agency,or 10 projects,if not specified. 7 Complete one Section F for each project.) 21.TITLE AND LOCATION(City and State) 22.YEAR COMPLETED Historic Vizcaya Southern Lagoon&Northern Canal Tidal Swamp PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Landscape Environmental Restoration Plan, 2012-2014 South Canal-2014 Miami,Miami-Dade County,Florida North Canal-2015 23.PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER Miami-Dade County/Vizcaya Museum Ian Simpkins (305)860-8430 and Gardens Trust 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost.) Vizcaya Gardens and Museum, built in 1915 by Industrialist James Deering, was acquired in 1952 by Miami-Dade County and is a U.S. Historic National Landmark site. Devastation from Hurricanes Wilma t4 p.. and Katrina in 2005 wreaked havoc on the gardens and grounds, " �`''3+K,w designed for Deering by the Columbian Landscape Architect Diego Suarez, resulting in debris and sedimentation blockages in the canal __-,-.; t , and tidal pond system that connects to Biscayne Bay. Nuisance and . t* �:";,: ,_• "`�—""^ - _ exotic species infestations, and declining water quality from a loss of ,- .. -1. -' -"s tidal flushing has resulted in a loss of fish and wading bird usage of the -" ' _„ - . .i,'• �` � 4‘c-gardens and waterways. Rare coastal hammock hardwood forest ` - habitat was also destroyed. :�J�?; ;øi' E Sciences is formulating a multi-disciplinary landscape architecture " - 7 and environmental restoration plan for the waterways and tidal pool which balances ecological function with creative landscape aesthetics, 4... r_ recreational functions and values, and improvements to water quality, * . and planting designs based on historic flora inventories — including -�� mangroves,native hardwood hammock and coastal scrub species. ;L rzi E Sciences developed design plans to dredge the south canal at l '.‘, Vizcaya. A collapsed retaining wall at the mouth of the south canal, in ,.- .....4,0 . addition to encroachment of mangroves and other emergent wetland '� vegetation, through the deposition of organic material and the capturing of sediments by their roots, has resulted in interruptions to the intended r y . :�,3--44114P'' , " :r. -• tidal fluctuations within the canal. E Sciences applied for a Class I s` <, . , t " .;0161..� '- .m, Permit from Miami-Dade County Regulatory and Economic Resources = "- ` Department, a permit exemption from the Florida Department of Environmental Protection and a Letter of Permission from the U.S.Army Corp of Engineers to conduct maintenance dredging activities involving the removal of approximately 1,410 cubic yards of silt and sediments from the bottom of the canal. The objective of this project is to enhance and restore lost hydrologic and biological functions to the canal. Project Budget/Fees: $123,412. +, „pi. 25.FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. E Sciences, Incorporated Fort Lauderdale&Miami,Florida Prime Consultant STANDARD FORM 330(REV.3/2013)Page 49 20 EYAMPLE PROJECT KEY NUMBER F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT 8 (Present as many projects as requested by the agency,or 10 projects,if not specified. Complete one Section F for each project.) 21.TITLE AND LOCATION(City and State) 22.YEAR COMPLETED Continuing Engineering Services, PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Islamorada,Village of Islands,Monroe County,Florida 2001 –Ongoing N/A 23.PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER Islamorada,Village of Islands Cheryl Cioffari (305)664-6422 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost.) E Sciences has provided a variety of environmental engineering consulting services for Islamorada, Village of Islands, (the Village or Islamorada)including the following: Interim Director of Public Works: During transition between Village Public Works Directors, E Sciences was requested to fulfill the duties of the director on an interim basis. The transition took place during a critical phase of infrastructure growth—the Village was constructing its first wastewater treatment plant and collection system, E Sciences'role involved managing and overseeing multiple functions related to public works projects, including stormwater,wastewater and other capital improvement projects. Wastewater Treatment Alternatives Analysis: E Sciences prepared a feasibility study and cost comparison to assist Islamorada in deciding whether to treat wastewater on-island or send all or a portion of it to a consolidated plant being constructed in Key Largo for treatment.This study involved a conceptual design of a transmission system from Key Largo to Islamorada, including all related wastewater facilities. We estimated capital and operational costs for four on-site wastewater treatment plants as well as a conveyance system to Key Largo's plant. Costs for the various scenarios were compiled and summarized to provide five alternatives for consideration. Additional considerations included construction and hook-up phasing, legal issues, environmental considerations, aesthetics, limited land availability, and legal issues. E Sciences met with the Village's Water Quality Improvement Citizens'Advisory Committee and presented the findings to the Village Council. Stormwater Technical Manual: E Sciences prepared a Stormwater Technical Manual for the Village in order for them to provide guidance to engineers and developers that are preparing stormwater management plans for site development within the Village.The manual outlined the Village requirements and provided forms to streamline the review process for simple projects. In 2014, E Sciences updated this manual to incorporate modern technologies and stormwater management practices to promote design and development using technologies are more sustainable and applicable to the uniqueness of the Village. vvir 1.11111111.111 Stormwater Plan Reviews: The Village provides E Sciences with stormwater management plans for new developments and redevelopments that are submitted to planning and zoning. E Sciences reviews the plans for consistency with the Village's } ■ ordinances,land development regulations and Stormwater Technical Manual. Review 10 • ja. letters providing our opinions and requests for additional information, if appropriate, 11 $1 • 1■ are provided at the conclusion of the reviews. Reviews are typically completed within ! • P YP Y p I �� three to five days. n ■ ■.: ` Wastewater Master Plan Due Diligence and Regulatory Compliance > � Assessment: ; E Sciences projected probable demand for reuse water, evaluated a full service • package wastewater treatment facility scenario, and assessed comparative mass 4.- nutrient loading and regulatory compliance issues. A regulatory compliance `' assessment was also performed which assessed (based on actual performance data of existing facilities currently operating in the Village) the reliability of producing compliant wastewater treatment effluent if a complete network of package wastewater treatment facilities were constructed. FDEP data records were reviewed regarding the compliance history of package wastewater treatment facilities currently operating within the Village. A STANDARD FORM 330(REV.312013)Page 50 Request for Proposals Development and Wastewater Rate Study: _ ! -- E Sciences prepared a RFP for the design, construction and implementation of a wastewater treatment facility and collection system to serve North . • Plantation Key. E Sciences assisted the Village with securing a design/build ' — team for Phase I North Plantation Key/North Plantation Key Colony L -, ` -•• < ' Wastewater Treatment and Collection System. Staff members researched :`. ' technical specifications and reviewed the Preliminary Design Report for North LiZIPP ` Plantation Key Colony/North Plantation Key Waste Water Collection System -• - • L as well as the Monroe County Waste Water Master Plan to prepare the technical RFP for the Village. E Sciences attended several meetings including Village Council Meetings, meetings with Village staff and Water Quality , ' 116.1 l .• ► j�• Committee Meetings. Staff worked closely with the water quality committee to �r '' . address the communities' concerns in the RFP. E Sciences evaluated _ ••• t'— Air proposals submitted by bidders and ranked firms on technical merit, and conducted interviews on behalf of the Village. We then shortlisted the bidders and conducted a second round of interviews to choose the Design/Builder. E Sciences assisted the Village in negotiations with the potential Design/Builder and helped to secure a Design/Build Agreement. Program Management I Plantation Key Wastewater Treatment Facility: E Sciences provided Engineering Support Services to the Village of Islamorada for the design and construction of the North Plantation Key(NPK)wastewater treatment facility and collection system. The NPK project entailed the construction of a 0.355 MGD-MMADF wastewater treatment facility using a membrane bioreactor activated sludge biological nutrient removal treatment process. The project also includes a vacuum collection system with eight miles of vacuum sewer piping and force main. Construction of a reclaimed water system with 3.5 miles of transmission main was also part of the project. Construction was accomplished through two design/build contracts. E Sciences' role extended throughout the project. Our initial responsibilities included the preparation of technical RFPs for the two phases of this project. During the most recent contractor selection process, E Sciences provided two engineers to participate in the selection committee. E Sciences negotiated with the contractor on behalf of the Village and also was a lead participant in ensuring that the Village was able to receive $6.5 million in grant funding by contributing technical ideas and research and project management services to ensure that ambitious grant-related milestones were met. E Sciences also supported the Village in the selection of the treatment plant O&M contractor through the preparation of an RFP and participation in the selection committee. E Sciences acted as the Village's Design Consultant during the design phase of each NPK project. In this role we performed detailed reviews of plans and specifications for compliance with the contract documents, industry standards, constructability, ease of maintenance and other issues important to our client. During the construction phase of each project we performed construction engineering and inspection services. This included reviewing shop drawings, attending and participating in progress meetings, performing site inspections, reviewing the A contractor's pay applications, evaluating change orders, oversight during the - ''" testing and acceptance phase, evaluating technical issues that arose during 9 P P 9 9 �* construction and offering solutions, and performing final inspections and .Pi.' Sittillt- 4 „- developing punch lists. We also tracked the tasks required to transition from the p gP q construction phase to the operational phase and coordinated the construction `$`';�1. and O&M contractors'activities to ensure a smooth transition. r��"` °� = Construction Engineering Services: E Sciences provided Construction Engineering Inspection (CEI) and engineering support services for the NPK / NPK Colony Wastewater Treatment Facility and Collection System in Islamorada, Florida. E Sciences prepared the technical RFP for Phase I NPK Colony Waste Water Treatment Facility and Collection System and assisted the Village with securing a Design/Builder for the project. Staff served as the design consultant for the Village of Islamorada for this project. Responsibilities included plans and specifications review; shop drawing reviews; general CEI services, including on-site inspections; payment application processing; and interaction between the client and the Design/Builder. E Sciences conducted weekly site inspections and attended monthly progress meetings. These tasks also included negotiating a change order to expand the waste water treatment facility form a 0.1 MGD-AADF facility to the current 0.25 MGD-AADF facility. E Sciences services included assistance with negotiations with regulatory agencies and permitting, CEI, RFP bid evaluation, biological survey,wetland delineation,and turbidity reports. STANDARD FORM 330(REV.3/2013)Page 51 Indian Key Fill Bike Path/Stormwater Demonstration:This project was a first year implementation project under the Village's Stormwater Master Plan. The project is located on a one mile long, narrow strip of land known as Indian Key Fill, which is bordered by Florida Bay on the west and the Atlantic Ocean on the east. In this area,these two water bodies are Outstanding Florida Waters and are part of the Florida Keys National Marine Sanctuary. Indian Key fill is dissected by the Florida Keys major road artery, US 1, on either side of which was a sparsely vegetated, linear bike path that was on grade with the slope from the highway.The combination of the slope and sparse vegetation allowed stormwater to runoff almost unimpeded into the adjacent bay and the ocean. The goal of the project was to pre-treat stormwater runoff along the one-mile stretch to improve water quality and minimize pollutants discharging into Florida Bay and the Atlantic Ocean. The first step in the project was to demolish the old bike path. The area was then re-graded, and a new, meandering bike path with swales was constructed on both sides of US 1.The final step was to install xeriscape landscaping using native plants.The result of the project was to provide water detention for the stormwater that allowed percolation and biofiltering prior to discharging into the adjacent water bodies.Additional benefits include enhanced areas for native wildlife and added recreational open space for residents and visitors. Stormwater Land Development Regulations and Technical Manual: E Sciences assisted Islamorada in developing land development regulations in regard to stormwater impacts during development/redevelopment within the Village. Services included compiling data related to existing stormwater systems within the Village and developing the language for the regulations. Areas covered in the regulation text included the development/redevelopment process and its relation to the Village's review process and adherence to existing county, water management district and state regulations. Services also included development of a matrix of alternatives related to the type of designated land use activities, as well as specific design criteria needed for each stormwater treatment facility, and development of a technical manual to assist the applicant in interpreting the regulations and specific examples. Stormwater I Drainage Plan Reviews: E Sciences provides ongoing support to the Village's Planning and Development Services Department by reviewing drainage plans that are submitted to the Village for development, redevelopment or modifications to existing developments. E Sciences reviews the stormwater calculations and design to evaluate if the overall stormwater management plan is substantially consistent with the Village's stormwater management regulations and Stormwater Design Criteria Technical Manual. Formal review letters provide the results of our review. If revised plans are submitted based upon our review comments, E Sciences ti reviews the submittals again to evaluate of if the revised plans sufficiently address r , any noncompliance items. These reviews are often time sensitive and are regularly 4 completed within three to five working days. • Water Quality Master Plan: The project included several tasks, the first of which was an Assessment Report that included an inventory of Village residential canals, attributes and classification using the Monroe County Residential Canal and Inventory report. This was supplemented with Village water quality monitoring data — ""' - and using this data a recommendation for suitable canals for the water quality "%— project with the funds available was provided. Once a decision was made regarding the canal and treatment technology, drawings were generated to prepare a bid package,permit applications. Contract BudgetlFees:$1,090,832 25.FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. E Sciences, Incorporated Fort Lauderdale,Florida Prime Consultant STANDARD FORM 330(REV.3/2013)Page 52 20 EXAMPLE PROJECT KEY NUMBER F.EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S QUALIFICATIONS FOR THIS CONTRACT 9 (Present as many projects as requested by the agency,or 10 projects,if not specified. Complete one Section F for each project.) 21.TITLE AND LOCATION(City and State) 22.YEAR COMPLETED Brownfields Job Training Program Support/NPDES Stormwater PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Erosion and Sedimentation Inspector Training 2012 N/A 23.PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER City of Miami Harry James (305)416-1468 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost.) E Sciences was engaged by the City of Miami to conduct Stormwater, Erosion, and Sedimentation Control Inspector Training to support its Brownfields Job Training II Grant Program. This training qualifies participants to become Florida Department of Environmental Protection certified Stormwater, Erosion and Sedimentation Control Inspector. E Sciences trained over 30 new inspectors in the program. The _ Brownfields Job Training Program is an Environmental Protection Agency-funded e program designed to recruit, train, and place predominantly low-income and = """'mac • 9 9 gym: y minority, unemployed and under-employed residents, including veterans, from solid t and hazardous waste-impacted communities. Residents learn the skills needed to I— secure full-time, sustainable employment in the environmental field, including a focus on assessment and cleanup activities. This program is designed to help "" ' = w prepare people for green jobs that reduce environmental contamination and provide more sustainable futures for the communities most affected by solid and hazardous _ waste contamination.This project is being funded by an EPA Grant that is funded by - the American Recovery and Reinvestment Act. Project Budget/Fees: $21,900 25.FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. E Sciences, Incorporated Fort Lauderdale&Miami,Florida Subconsultant (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE b. c. (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE STANDARD FORM 330(REV.3/2013)Page 53 _ 20 E'AMPLE PROJECT KEY NO UMBER F.EXAMPLE PROJQUAECTS WHICH LIFICATIONS BEST FOR ILLUSTRATE THIS CONTRACT PROPOSED TEAM'S (Present as many projects as requested by the agency,or 10 projects,if not specified. Complete one Section F for each project.) 21.TITLE AND LOCATION(City and State) 22.YEAR COMPLETED Districtwide Environmental Services Contract PROFESSIONAL SERVICES CONSTRUCTION(If applicable) Broward, Palm Beach,Martin,St.Lucie and Indian River Counties 2005—2010 N/A 23.PROJECT OWNER'S INFORMATION a.PROJECT OWNER b.POINT OF CONTACT NAME c.POINT OF CONTACT TELEPHONE NUMBER FDOT District Four Mr. David Bogardus (954)777-4339 24.BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT(Include scope,size,and cost) E Sciences was awarded a contract with the Florida Department of Transportation (FDOT) to provide on-going miscellaneous environmental support.The scope of the contract was broad and provided us with a wide range of opportunities to support the FDOT.Tasks included researching seagrass, wetland and listed species surveys, mitigation site maintenance and monitoring, permitting and National Environmental Policy Act (NEPA) reviews, some in support of Local Agency Program projects for local municipalities. We are pleased to present brief descriptions of some of our individual projects to demonstrate the broad range of services we provided, and illustrate that meeting our client's needs is our top priority. Environmental Impact Reviews: E Sciences has performed dozens of environmental impact reviews for roadway projects. Typically, we meet with the project manager to obtain proposed project limits, even before there are any plans. We perform a site survey to identify potential environmental issues.These include typical issues such as possible contamination,endangered species and/or wetlands within or nearby the project limits. However, we also screened the sites for other NEPA concerns including: community services (ex: schools, medical facilities, community centers), noise (ex: nearby homes), historic buildings and coastal issues (ex: sea turtle lighting). Our deliverables included a NEPA checklist and Environmental Features ID memo. Understanding and screening for these NEPA items is critical to meeting regulations to receive federal funding. E Sciences'expertise was put to the test for an American Resource and Recovery Act project—FDOT had a shovel ready project, but the NEPA documentation had not been prepared. E Sciences was able to assemble a team to perform NEPA surveys and prepare NEPA reports(draft and final)on 94 bus shelters throughout Broward County in less than two weeks. Little Mud Creek: The hurricanes of 2004 left vulnerable three box culverts under SR A1A in St. Lucie County. FDOT found funding to replace the washed is . �� out culverts with permanent bridges, but the project was on an expedited schedule with a new hurricane season approaching. A critical component of • f_.;t `'{ projects in environmentally sensitive areas is assuring the regulatory agencies that listed species will not be impacted. E Sciences provided a fast-track Endangered Species Biological Assessment/Essential Fish Habitat Assessment for the presence and potential habitat of threatened and endangered species for an FDOT bridge reconstruction project in St.Lucie County. . Services including field identification of protected and managed species and - their habitat, including developing specifications and protocol for conducting a fish assemblage survey. Species observed included manatees, seagrasses, and numerous fish and bird species. Work included performing detailed field E Sciences staff conducting a fish assemblage habitat mapping and wildlife observations. Findings were compiled in an survey at Little Mud Creek assessment report in accordance with Project Development and Environment study guidelines and Section 7 consultation guidance. Agency coordination included FDOT, the National Marine Fisheries Service, the Florida Fish and Wildlife Conservation Commission and the U.S. Fish and Wildlife Service. All field work, reports and agency concurrence were accomplished in less than six months,whereas 12—18 months is the typical time frame. West Lake Park: E Sciences worked closely with FDOT, Broward County and regulatory agencies to identify a suitable project to mitigate for mangrove impacts for the Dixie Flyover. Through intense coordination with Broward County Parks, two parcels used decades ago to berm wetlands, and which had subsequently been overrun with Australian pines were identified as available for remediation. Activities included: developing the scope and cost estimate; U.S. Army Corp of Engineers (USACE) and South Florida Water Management District (SFWMD)permit modifications; negotiations with agencies to accept in-field adjustments as letter modification (thereby reducing additional permit fees); preparation of documents (JPA, plans, mitigation plan)for approval by the Broward County Board of County Commissioners; STANDARD FORM 330(REV.3/2013)Page 54 it excavation, tracking and proper disposal of over 15 tons of arsenic-impacted soil; restoration of approximately 2.5 acres of mangrove wetlands including removal of exotic vegetation and creating conveyance channels to improve the hydrologic connection; preparation of contract closeout documents; preparation of Source Removal Report for submittal to Broward County Environmental Protection and Growth Management Department Pollution Prevention, Remediation and Air Quality Division; and preparation of the Time Zero Report for submittal to the SFWMD and USACE. Before After ..--i--ip, '° a'ti' '' - i' '' .J -1. ./ -. . '-'4Itrff/0‘ ,,,'„, /I... ,.. WO' .4- ,- , . - _ . l r Sea Turtle Lighting: Due to a modification to Broward County's Florida Fish and Wildlife Conservation Commission sea turtle permit, FDOT (and all Broward County coastal communities)were faces with new lighting requirements along the beaches. E Sciences provided services in support of several projects related to this permit change: 1. Prepared a lighting guide called Alternative Lighting Design Standards for Coastal Roadways Adjacent to Sea Turtle IIIMIN Nesting Beaches and Other Environmentally Sensitive - - _ __ _ —Areas that provided technical guidance for lighting _ �.- ..•--ii ... -- "r mss .AR engineers designing projects along sea turtle nesting ' % ,,,,;'�° ," " beaches. ai "' ,- 2. Performed night time light surveys for the entire Broward - . County coastline and prepare maps that identified lights p= ,: . - . along SR A1A that could be seen from the beach at night ' _� with plans indicating how the lights could be retrofitted. 3. Performed survey of all lights damaged by Hurricane „:� '" :_ - 4r -.1- Wilma in Broward County to identify lights that needed to 71:..-:',,-„.: j ' .'-'f'---4.-, ,= be replaced with sea turtle friendly lights. .jam , ,, 4. Volunteered at Sea Turtle Day at Gumbo Limbo Park, f rb '. -,yid:-. r"{ r s x •f including preparing a game that children could play to test their knowledge about sea turtles. In-House Support: Provide in-house support to environmental department,working as an extension of FDOT's staff. This allows FDOT to meet its needs, without taking on the burden of hiring full-time staff. E Sciences personnel worked in house regularly 2—3 days per week, and filled in 5 days per week for long term FDOT staff absences,such as maternity leave. Contract Budget/Fees: $500,000 25.FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT (1)FIRM NAME (2)FIRM LOCATION(City and State) (3)ROLE a. E Sciences, Incorporated Fort Lauderdale, FL Prime Consultant STANDARD FORM 330(REV.312013)Page 55 G.KEY PERSONNEL PARTICIPATION IN EXAMPLE PROJECTS 26. NAMES OF KEY 27. ROLE IN THIS 28. EXAMPLE PROJECTS LISTED IN SECTION F PERSONNEL CONTRACT (Fill in"Example Projects Key"section below before (From Section E,Block 12) (From Section E,Block 13) completing table. Place"X"under project key number for participation in s_ame or similar role.) 1 2 3 4 5 6 7 8 9 10 Nadia G.Locke, PE,LEED AP Project Manager 1 X X X X X X X X X Senior Engineer Justin Freedman, MS Senior Scientist X X X X X X Maria Paituvi, PE Senior Engineer X X X X X X Brian Voelker, MS Project Scientist X X X X Patricia Gertenbach,PG Senior Geologist X X X X X X Trent VanAllen,El Staff Engineer X X X X X X 29. EXAMPLE PROJECTS KEY NO. TITLE OF EXAMPLE PROJECT(FROM SECTION F) NO. TITLE OF EXAMPLE PROJECT(FROM SECTION F) 1 City of Miami Beach Environmental Engineering City of Homestead Professional Services Agreement Continuing Services, Miami Beach, Miami-Dade 6 —Continuing Professional Services, City of County, Florida Homestead, Miami-Dade County, Florida 2 City of Fort Lauderdale Continuing Contract for Historic Vizcaya Southern Lagoon &Northern Canal General Environmental Services, Fort Lauderdale, 7 Tidal Swamp Landscape Environmental Restoration Broward County, Florida Plan, Miami, Miami-Dade County, Florida 3 City of North Miami Beach General Environmental Continuing Engineering Services, Islamorada, Village Engineering Services, City of North Miami Beach, 8 of Islands, Monroe County, Florida Miami-Dade County, Florida City of Miami Beach Fleet Management Benthic City of Miami Brownfields Job Training Program 4 Support/NPDES Stormwater Erosion and Survey and Environmental Permitting, Miami Beach, 9 Sedimentation Inspector Training, City of Miami, Miami-Dade County, Florida Miami-Dade County, Florida 5 Pompano Beach CRA, Continuing Contract for FDOT District Four Districtwide Environmental Environmental Engineering Services, Pompano 10 Consulting Services, Florida Beach, Broward County, Florida _ STANDARD FORM 330(REV.3/2013)Page 56 , H.ADDITIONAL INFORMATION 30.PROVIDE ANY ADDITIONAL INFORMATION REQUESTED BY THE AGENCY.ATTACH ADDITIONAL SHEETS AS NEEDED. E Sciences, Incorporated(E Sciences)is an environmental,engineering and ecological consulting firm providing a wide range of services to clients in both the public and private sectors.Our company was formed in 2000,bringing together a team of professional and technical staff members with a long history of successfully executing projects throughout Florida and the Southeastern United States. Our fundamental philosophy is based on responsiveness,expertise and creating value for our clients. Environmental Consulting Services E Sciences provides a full range of environmental services to identify, remediate and resolve issues related to contamination of soil and groundwater. We have extensive experience investigating and remediating surface and subsurface environments for a variety of contaminants from petroleum, chlorinated solvents and other hazardous materials and are intimately familiar with geological and hydrogeological systems in Florida and the southeastern United States.Our environmental staff includes registered professional engineers and geologists, and degreed scientists whose expertise provides a comprehensive combined set of skills that support our clients' goals through and even beyond the planning,design and construction phases of projects. Engineering Consulting Services Our engineering staff includes professionally licensed engineers with degrees in civil and environmental engineering.E Sciences provides a broad scope of engineering services related to water quality management, stormwater management, transportation support, infrastructure management, hydrologic restoration and preservation, watershed planning and FEMA floodplain management and permitting, and permitting and compliance. We assist clients with major regulatory programs such as NPDES Phase I and Phase II permitting and compliance, Clean Water Act services, and numerous other specialty areas. E Sciences professionals are skilled in facilities engineering, including transaction support services such as Property Condition Surveys and Development Feasibility Studies for industrial and commercial land uses. Ecological Consulting Services Our ecological staff includes full-time senior environmental scientists with degrees in soil and water science, ecology, biology, earth science, urban forestry and marine biology. E Sciences' primary ecological services include wetland delineation and evaluation; wildlife surveys and permitting; habitat assessments and conversation plans; marine and coastal ecology; wetland and habitat restoration; urban forestry and tree inventories; land management, and natural systems analysis. We have extensive experience permitting projects with the USACE, USFWS, FDEP,Water Management Districts and local municipalities throughout Florida. (.AUTHORIZED REPRESENTATIVE D`, The foregoing is a statement of facts. 31.SIGNATURE 32.DATE --- CA,k 'fly October 3,2014 33.NAME AND TITLE Peter K.Partlow,P.E., President STANDARD FORM 330(REV.3/2013)Page 57 ARCHITECT ENGINEER QUALIFICATIONS 1.SOLICITATION NUMBER(If any) RFQ 2014-346-YG PART II-GENERAL QUALIFICATIONS (If a firm has branch offices, complete for each specific branch office seeking work.) 2a.FIRM(OR BRANCH OFFICE)NAME 3.YEAR ESTABLISHED 4.DUNS NUMBER E Sciences,Incorporated-Fort Lauderdale,Florida 2000 001998678 2b.STREET 1. Sciences 5.OWNERSHIP 224 SE 9th Street _ir a.TYPE Corporation 2c.CITY 2d.STATE 2e.ZIP CODE b.SMALL BUSINESS STATUS Fort Lauderdale Florida 33316 Small Business 6a.POINT OF CONTACT NAME AND TITLE 7.NAME OF FIRM(If block 2a is a branch office) Nadia Locke,Associate/E Sciences Project Manager E Sciences, Incorporated 6b.TELEPHONE NUMBER 6c.E-MAIL ADDRESS 34 East Pine Street (954)484-8500 nlocke @esciencesinc.com Orlando, FL 32801 8a.FORMER FIRM NAME(S)(If any) 8b.YR ESTABLISHED 8c.DUNS NUMBER N/A N/A N/A 9.EMPLOYEES BY DISCIPLINE 10.PROFILE OF FIRM'S EXPERIENCE AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS c.No.of Employees a.Profile c.Revenue a.Function b.Discipline b.Experience Index Number Code (1)FIRM (2)BRANCH Code (see below) 02 Administrative 7 1 C18 Cost Estimating 2 12 Civil Engineer 4 E01 Ecological/Archeological Investigations 3 15 Construction Inspection 1 E09 Environmental Impact Studies/Assessments or 4 Statements 19 Ecologist 2 El0 Environmental and Natural Resource Mapping 1 23 Environmental Engineer 11 5 El 1 Environmental Planning 2 24 Environmental Scientist 13 5 E12 Environmental Remediation 2 29 GIS Specialist 2 1 E13 Environmental Testing and Analysis 1 30 Geologist 4 2 G04 Geographic Info Systems Development/Analysis 1 58 Technicians/Interns 2 1 H07 Highways,Streets,Airfield Paving, Parking Lots 3 H11 Housing(Residential,Multi-Family) 1 103 Industrial Waste Treatment 1 M06 Mining and Mineralogy 1 UO2 Urban Renewal;Community Development 1 S05 Soils&Geologic Studies, Foundations 1 S13 Storm Water Handling&Facilities 1 W02 Water Resources,Hydrology,Groundwater 1 Total 46 15 11.ANNUAL AVERAGE PROFESSIONAL PROFESSIONAL SERVICES REVENUE INDEX NUMBER SERVICES REVENUES OF FIRM FOR LAST 3 YEARS 1. Less than$100,000 6. $2 million to less than$5 million (Insert revenue index number shown at right) 2. $100,000 to less than$250,000 7. $5 million to less than$10 million a.Federal Work 1 3. $250,000 to less than$500,000 8. $10 million to less than$25 million b.Non Federal Work 6 4. $500,000 to less than$1 million 9. $25 million to less than$50 million 5. $1 million to less than$2 million 10. $50 million or greater c.Total Work 6 12.AUTHORIZED REPRESENTATIVE The foregoing is a statement of facts. a.SIG,ATU b.DATE c,, _k___ _i_i _______ Q,,,,,._ 1 November 3,2014 c.NAME AND TITLE Peter K.Partlow, P.E.,President STANDARD FORM 330(REV.3/2013)Page 58 AIR V EST ENVIRONMENTAL, INC. Teresa A. Thomas, CIEC Senior Environmental Scientist PROFESSIONAL DISCIPLINES: EXPERIENCE: 26 years f •• Phase I,II Environmental Site EDUCATION: • Assessments Bachelor of Science,Environmental Science, • Indoor Air Quality Samford University, 1987 • Asbestos Inspections • Contamination Assessments and Remedial Action • NEPA • UST Removal • Health and Safety • Pollution Prevention BIO: Ms. Thomas has 26 years of experience in short-and long-term project planning and implementation of both commercial and government environmental projects. Ms. Thomas has experience in transportation projects for FDOT Districts Four and Six. She has extensive experience managing health and safety issues, Phase I/II environmental/compliance assessments and due diligence surveys. This experience includes the assessment of environmental compliance, potential environmental liabilities, and the potential costs of achieving long-term environmental compliance. She also has experience in facility projects such as asbestos management, Indoor Air Quality surveys and mold remediation. Ms. Thomas has collaborated with various scientists, chemists, ecologists and engineers as well as federal, state and local regulators. She has environmental experience throughout the U.S., as well as internationally. REGISTRATIONS, LICENSES & CERTIFICATIONS Florida Licensed Mold Assessor License No.MRSA831 Certified Indoor Environmental Consultant#0904004 Certified Hazardous Materials Manager(not current) OSHA 40-Hour Hazardous Waste Health and Safety Training 29 CFR 190.120 OSHA Hazardous Materials Site Safety Supervisor Certified Building Inspector,TSCA Title IFAHERA(Asbestos) SELECTED PROJECT EXPERIENCE High-Speed Intercity Passenger Rail for the Florida East Coast Amtrak Service, FL: The project involved a new High-Speed Intercity Passenger Rail Service study on the existing Florida East Coast Railroad (550 miles of track) for Amtrak Service from Jacksonville to Miami, Florida. The project involved NEPA documentation and preparation of the final Environmental Assessment document for the FDOT to submit a grant funding application to the FRA in August 2010, and the project was intensely accelerated to meet the grant application deadline. The public involvement work involved 18 public workshops and design sessions in 9 cities where stations or major improvements were proposed. The project also full environmental site assessments at the station locations for the physical and natural environmental analysis. City of North Miami Claude Pepper Park Lakefill, North Miami, Florida - Ms. Thomas was responsible for the preparation of a Contamination Assessment Plan(CAP), Site Assessment Report and Engineering Control Plan for the site known as the Pepper Lakefill Site. The property is approximately 14 acres in size and historically, over time, the former lake area has been filled with excess soil from other City owned properties as well as solids from the City of North Miami's Winson Water Treatment Plant. Elevated levels of arsenic were discovered in the fill material. The study addressed the delineation and engineering control of arsenic contamination in the soil of the Lakefill area. Ms. Thomas provided Environmental Services for the pre-construction sampling of groundwater and soil on the proposed location of a 20,000 square foot Community Center and soccer fields located on the western portion of the Claude Pepper Park. The proposed construction activities dictated the necessity to excavate soil to accommodate for the building foundation, the I i Teresa A. Thomas, CIEC dry retention area,the exfiltration system and the installation-of water and sewer lines on the property. Since the soil sampling event demonstrated that only the uppermost layer of soil exceeded residential soil cleanup target levels (SCTL) for arsenic provided in Chapter 24, Code of Miami-Dade County and that the groundwater samples collected during this phase of the investigation further showed that groundwater has not been impacted by arsenic, The recommendation was made for the soil to remain onsite with engineering controls and close the site with a No Further Action with Conditions(NFAC)in accordance with the risk based corrective action provisions of Section 24-44 (2) of the Miami-Dade County Code. City of Delray Beach, Florida, Indoor Air Quality and Mold Remediation - Post Hurricane Wilma Water Damage Assessments. Ms. Thomas managed and performed Post Hurricane Wilma Water Damage Assessments of City owned buildings such as City Hall,Fire and Rescue Stations Nos. 1-6 and the Delray Beach Golf Club. She organized a team of inspectors to map the water damaged sustained during the hurricane. The moisture mapping included the use of Thermal Imaging capabilities as well as visual and intrusive inspections. The initial inspections also included comprehensive inspections of the HVAC systems,path of destruction sampling for asbestos containing materials, and air sampling using the fungal spore trap method. Upon delineation of the water and/or mold damaged building materials, site specific work plans and protocols were prepared. Subsequent remediation was successfully performed at the City buildings. Ms. Thomas worked directly with the City of Delray Environmental Services Department Construction Manager and the Fire Chief of Delray Beach,Florida. City of West Palm Beach,Florida,Indoor Air Quality and Mold Remediation-Post Hurricane Wilma Water Damage Assessments. Ms.Thomas managed and performed Post Hurricane Wilma Water Damage Assessments of City Hall. Ms. Thomas organized a team of inspectors to map the water damaged sustained during the hurricane. Ms. Thomas and the team of inspectors had a very narrow time frame to conduct the work, as the Mayor's office sustained damage thus requiring remediation of building materials. The moisture mapping included the use of Thermal Imaging capabilities as well as visual and intrusive inspections. The initial inspections also included comprehensive inspections of the HVAC systems, path of destruction sampling for asbestos containing materials, and air sampling using the fungal spore trap method. Upon delineation of the water and/or mold damaged building materials, site specific work plans and protocols were prepared. Subsequent remediation was successfully performed at the City Hall. Ms. Thomas worked directly with the Environmental Safety& Health Officer and the City of West Palm Beach Risk Management. Indoor Air Quality and Remediation-Florida Power&Light Ms. Thomas managed and performed comprehensive indoor environment,mold and water intrusion investigations and building diagnostics for an FP&L facility. The investigations included moisture mapping,HVAC/duct inspections and conditions evaluation. Ms. Thomas prepared remediation work plans and protocols and provided oversight during remedial activities. Air Quality and Remediation - Florida Power & Light - Ms. Thomas managed and performed comprehensive indoor environment, mold and water intrusion investigations and building diagnostics for an FP&L facility. The investigations included moisture mapping, HVAC/duct inspections and conditions evaluation. Ms. Thomas prepared remediation work plans and protocols and provided oversight during remedial activities. Broward County School Board, Florida - Ms. Thomas performed asbestos abatement project supervision and air monitoring according to AHERA protocol for numerous Broward County schools. Responsible for project planning and budgeting. Successfully managed, coordinated and communicated with abatement contractors and school board officials during abatement activities. Terminal 1 Refurbishment and New Arrivals Hall Abu Dhabi International Airport, United Arab Emirates—Ms. Thomas participated in the Supervision Committee for the Expansion of the Abu Dhabi International Airport(SCADIA). The project included Mechanical, Electrical, Plumbing, Fire Protection Design and Asbestos Inspection Services for the Terminal 1 Refurbishment and Expansion Program, which included the addition of a 20,000 square feet New Arrivals Hall building. The extremely fast-tracked schedule compressed the refurbishment design to six weeks to meet the client commitments. Terminal 1 is a 1980s-vintage international airport which requires upgrading to operate in today's complex transportation environment. AirQuest Environmental, Inc. Page 2 of 2 AIR UEST' ENVIRONMENTAL, INC. Paul LeBlanc Vice-President, Special Projects PROFESSIONAL DISCIPLINES: EXPERIENCE: 10 Years • Hazardous Materials Management • Field Management and Sampling • Asbestos Survey&Abatement Oversight • Mold Assessment&Abatement Oversight ' • Indoor Air Quality • Lead Based Paint • Industrial Hygiene • Corrosive Drywall BIO: Mr. LeBlanc has ten (10) years experience providing environmental consulting services throughout the United States, Caribbean,and Pacific Islands. He has successfully managed millions of dollars in hazardous materials assessment and abatement. Mr. LeBlanc is the project manager for Department of Transportation projects involving facilities, bridges and roadways. He is also the company qualifier for lead based paint activities under 40 CFR 745. Mr. LeBlanc has been at the forefront of AirQuest's investigation into corrosive drywall on behalf of attorneys, builders and financial institutions. REGISTRATIONS, LICENSES & CERTIFICATIONS Asbestos Building Inspector: 206 TSCA 15 USC 2646/AHERA,2003 Asbestos Contractor/Supervisor: 206 TSCA 15 USC 2646/AHERA,2004 NIOSH 582 Equivalency Course,2005 Mold Assessment&Remediation in Buildings,2002 only IAQ and Industrial Hygiene Workshop,2005 only IAQA Port Saint Lucie/Treasure Coast Chapter,2007 only EPA Lead Inspector,2007 EPA Lead Risk Assessor,2007 Florida Licensed Mold Assessor,#MRSA179,2011 OSHA Health and Safety Certified for Hazardous Waste Operations,29 CFR 1910.120,2011 OSHA Confined Space Entry Training 8-Hour,2603149 (The above course descriptions are for the original courses. The requisite annual courses have been taken as required to maintain certifications. All of the certificates are current.) SELECTED PROJECT EXPERIENCE Asbestos Emergency Response,Surveys&Abatement Oversight Provided project management to an emergency response to an asbestos release aboard a passenger cruise ship that was in dry-dock undergoing interior renovations. The logistics for the project included operating in a foreign country (Curacao, Netherland Antilles), coordinating and/or overseeing 100 asbestos abatement workers and asbestos consultants, foreign government officials, the vessel owner,the captain and crew of the vessel,the dry-dock owner's representatives and consultants from the Netherlands and working under intense time constraints. The asbestos Paul LeBlanc abatement project was successfully completed within eleven(11)working days. Air monitoring and onboard asbestos consulting continued for an additional six(6)weeks while renovations to the ship were completed. Conducted an asbestos survey of over 2 million square feet of space within four(4)buildings of the Broward County Judicial Complex in downtown Fort Lauderdale,Florida. The laboratory results were incorporated into a 10,000-entry interactive database for the County's use. Lead Based Paint Provided project management and performed lead-based paint (LBP) inspections within the interior and exterior of eight (8) single-family residences in conjunction with Miami-Dade County Community Action Agency Senior Housing Assistance Repair Program(SHARPs). The LBP inspections were performed as per the survey methodology established by U.S. Department of Housing and Urban Development (HUD). Several hundred lead-based paint samples were collected and reports for each residence were generated. LBP was identified in three (3) of the eight homes inspected. Using XRF technology, performed a LBP inspection to identify surfaces coated with LBP at the John Pennekamp State Park Observation Deck in Key Largo, Florida. The inspection was conducted to determine the presence of LBP prior to commencing with the planned renovation or demolition activities. No lead based paint was identified. Hazardous Materials Assessment and Remediation Provided project management and asbestos / lead / hazardous materials consulting for debris removal on approximately 150 acres of largely undeveloped land and swamp. The site was located in Louisiana and owned by the Bureau of Land Management. The site was surveyed using all terrain vehicles in a methodical search pattern. An inventory of the debris was done and documented with photographs and on aerial maps. Samples of suspect asbestos containing materials were collected. The results of identification and sample results were utilized by the abatement contractor to properly dispose of the illegally dumped debris and waste. Project manager responsible for the oversight of removal of lead contaminated soil at Patrick's Air Force Base. The project consisted of the demolition of an existing small arms firing range and excavation and disposal of lead contaminated soil. The demolition debris was sampled to determine if it was a characteristic hazardous waste. Initial and periodic personal air monitoring was conducted during remediation activities to assist in the evaluation of exposure levels and the selection of appropriate respiratory protection. Background samples were placed in the vicinity of excavation activities to evaluate the potential exposure to intermittent site visitors. Daily air monitoring was conducted for lead to evaluate if the remediation activities were within the EPA's National Ambient Air Quality Standards. Each soil pile was sampled for disposal purposes and confirmation soil samples were collected from the excavation to confirm that all lead impacted soils were removed from the site. Multi-Disciplinary Projects(Asbestos,Lead,Mold,and/or Indoor Air Quality) Provided project management support and conducted fieldwork during a 6-month contract for the Florida Department of Transportation(FDOT)multi-disciplinary project. During the short contract, over 1,200 asbestos, lead-based paint and indoor air quality(IAQ) inspections were conducted. Based upon the success of the project,AirQuest was offered a continuing services agreement with the Florida's Turnpike Enterprise. AirQuest has since routinely re-inspected buildings as part of the Turnpike Operations and Maintenance practices. AirQuest Environmental, Inc. Page 2 of 2 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" 2.3 Financial Capacity E Sciences has arranged for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact, Yusbel Gonzalez, CPPB at yubelgonzalez a(�miamibeachfl.gov. A receipt of this submittal is provided below. View Registration Status D&B Supplier Certification Receipt Date Time Company D-US Product Coat 10-17-2011 1.8 23 E SCIENCES.INCORPORATED 0019966T8 Supplier Portal Regesiratlon Product-Yearly S.b TOW 1111.96 — Tat $0.06 TlomiQeet 99tae • For further eromeatton a daracatwn Please contact our cimtorner Resource Group by rTCbng on the Customer Support Micah the bottom of the page. Dun & Bradstreet Government Solutions Contractor Management Portal Dec,dt with:rxtfrie ce Step 3 of 3 View Registration Status 1 Find Your Company D&B Supplier Certification Receipt 2 Provide Payment Information { Data Time Company D-U-N-S Product Cost 10- 10:48:23 E SCIENCES, 001998678 Supplier Sub $91.95 3 View Registration Status 17- INCORPORATED Portal Total 2014 Registration Product- Yearly r( Tax $0.00 Total Cost $91.95 • t e For further information or clarification Please contact our Customer Resource Group by clicking on the Customer Support link at the bottom of the page. Print Back To progress through the portal,use the Powered Customer Support Privacy Policy Help available navigation buttons.Do not use the back or forward buttons on your browser window 1:21ces Tab 2 Experience and Qualifications—Page 63 T Tab3 Approach L .rt wad Scieces ENGINEERING ENVIRONMENTAL ECOLOGICAL City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" Tab 3 Approach and Methodology The City's commitments to its community require planning for potential A LI environmental impacts and managing environmental issues as they . a arise. At E Sciences, we embrace the role of the environmental 4 •• R consultant to support the City and its consultants in providing a coordinated and broad approach to addressing the environmental :wIr., issues and risks that must be managed as part of the process. We • keep in mind the overall goals of each project as we work through the 1-1111 details necessary to satisfy your needs. Our understanding of the - City's needs is based upon our experience with providing these exact • services to the City,our local knowledge and our experience with other public sector clients. — - I s04 The following paragraphs highlight our approach, concepts, and quality control procedures that have proven to be successful on this contract and will continue to be the basis for our management approach. These concepts will apply to all types of projects executed under this contract. A discussion about our experience in each of the broad tasks under the environmental categories of the scope of services is presented afterward. Contract Implementation Plan E Sciences' management philosophy is based on listening to City staff and understanding the City's business and technical needs, budgetary constraints, staffing needs, and project deadlines. We will develop our project-specific scopes to satisfy these needs, combining experience with ingenuity to find the best solution for each situation. We consider efficiency of design,quality of work, and on-time performance essential components of our company. Our aim is to provide accurate information and sound solutions that satisfy the needs of the City, regulatory agencies and the public. E Sciences can mobilize teams to simultaneously complete multiple projects. We have successfully managed projects ranging from simple studies to large multidisciplinary projects. The goal of our project management system is to provide quality service that is responsive to the client's needs, on time, and within budget. Our organizational structure enables the Project Manager, Nadia Locke, to serve as your point of contact; to provide overall contract management; and to oversee project execution in a centralized manner. Ms. Locke has assigned Ms. Maria Paituvi to be the Deputy Project Manager to ensure that project activities proceed in accordance with the proposed project schedule.This process ensures that an integrated approach is used in executing individual task orders. Upon receipt of a purchase order from the City, Ms. Locke will review the purchase order and then assemble and mobilize the appropriate professional and technical team members for executing the work. She and Ms. Paituvi will monitor and report the status of schedule,budget,technical quality and overall performance directly to the City's project manager.This team excels at proactively working to avoid or mitigate project problems before they adversely affect the performance of the assigned services. Risk Mitigation Measures to Assure Adherence with Project Timeline/Budget It is our experience that each City project has unique circumstances that require a specific project timeline and budget be developed to suit the project needs.Our first step is ensuring that the project schedule and budget will be adhered to and accomplish the project goals is to engage City staff in dialogue to understand the project constraints and to discuss realistic timeframes, any limitations and budget expectations so that a mutually agreeable and realistic schedule and budget can be established.This dialogue allows us to determine if we need to compress schedules, bring in additional resources, phase and sequence the project differently and/or request expedited services from a laboratory or surveyor, etc. It is our approach to address all of these issues at the scope development phase to ensure our expectations are in line with yours.This sets the project up for successfully meeting deadlines and budgets at the beginning. Tab 3 Approach and Methodology—Page 64 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" The next step in managing the schedule and budget is to understand the different steps and internal deadlines that are necessary to deliver the project on time. This, again, comes back to proactive and hands-on project management and communication when issues arrive, and being mindful of the project goals throughout the entire project execution. This approach allows us to readjust by bringing in additional staff and resources necessary to meet our project timeline and budget obligations. In the event that unexpected events create challenges to budgets or schedules that we cannot overcome,we will notify the City staff promptly to collaborate on the best way to respond. It is our policy not to request change orders unless a change of scope is required. We do not request additional funds from our clients if we have an internal budgeting error,so the City's risk of"cost creep"is low. During the time we have been providing services to the City under our existing contract,we have never requested a change order unless the project scope was modified. Quality Assurance/Quality Control E Sciences'Quality Assurance/Quality Control (QA/QC)plan incorporates quality assurance and control into each facet of our services, from the first phone call to the final invoice, regardless of the project size. The ultimate purpose of our QA/QC plan is to provide the City with the confidence that all services are performed in accordance with project scope, specification, and industry standards and that quality assurance is integral to every step of our process. E Sciences has achieved excellent success with similar contracts as a result of our detailed,structured approach to controlling quality. Each project is assigned to a Project Manager who is accountable for all aspects of the project. A Technical Quality Assurance Professional (TQAP) is assigned to each project task involving engineering or scientific evaluations, interpretation, or professional judgment. Documents provided to clients containing technical data, observations, conclusions, or commitments require TQAP-level review in accordance with Company Policy. Each proposal, report, or other document prepared for clients that contain engineering or scientific evaluation, interpretation, or professional judgment must be reviewed by two individuals, at least one of whom must be a TQAP Reviewer with qualifications and experience relevant to the area of work. Ms. Locke and Ms. Patricia Gertenbach are both TQAP Reviewers; both will be involved in each and every City project. E Sciences coordinates closely with client project managers during the quality control process to ensure the final product meets both corporate and client quality standards prior to delivery. As part of our quality assurance review process, internal controls incorporate the diverse expertise of one or more senior staff members to perform initial technical reviews. Secondary reviews of revisions are conducted by senior staff as a part of report finalization. The TQAP then performs a final review of all finished products, with close interaction of senior staff, to provide accuracy and quality before delivery. E Sciences is committed to the goal of partnering and drawing upon the strengths, skills, and knowledge of each team member to achieve a quality project. y'`�, � E Sciences' QA/QC plan includes prequalification of subcontractors • �Y`r_ "� ' to ensure that each subcontractor meets our standards for quality •'' " gin ,' and accuracy in deliverables. Our subcontracts are reviewed • t • `,;" periodically to re-qualify our subcontractors. ' '4'4.x , ..•'� ,As �. w � � _. ' 'r, E Sciences' staff members attend quality assurance training 14 workshops conducted by the Florida Department of Environmental ,' • Protection (FDEP) and are well versed in "Standard Operating Procedures for Field Activities, DEP-SOP-001/01."Staff and project • level scientists and engineers regularly attend training classes and seminars. Our quality measures are incorporated into each project regardless of size,small, medium or large,as quality is equally important. An example of a small project may be a Phase I Environmental Site Assessment (ESA). The TQAP Reviewer will discuss the project at the onset with the engineer or scientist conducting the assessment to set expectations, share information provided by the client and set the project goals. The project manager will discuss the ( —_201Ges Tab 3 Approach and Methodology—Page 65 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" schedule and budget constraints. Typically, some historical and regulatory information is compiled prior to a site visit. Therefore, prior to conducting a site or area reconnaissance we will decide what information is to be gathered. The compiled information is reviewed prior to the report preparation to ensure that no additional resources should be consulted prior to rendering an opinion. This avoids omissions, and delays that can occur due to the TQAP Reviewer identifying unnecessary data gaps or failures during review of the report. It also enables us to provide preliminary findings to our clients prior to issuance of the report. Conversely, a large project may consist of a site assessment of a chlorinated solvent plume. Similar to the Phase I ESA, project kick-off meetings are held with the TQAP Reviewer,staff involved and the Project Manager. This meeting will result in a mutual understanding of project goals, expectations, schedules and budgets. As assessment data becomes available, it is reviewed with the TQAP Reviewer and Project Manager to identify deviations in the scope or unexpected findings and to allow us to provide updates to the client on results and project progress. This process continues throughout the site assessment so that when the report is developed, findings, conclusions and recommendations have been vetted amongst the project team and there are no surprises or omissions. Quality Requires Keeping Abreast of Emerging Issues and Regulations Because of the changing technical requirements of environmental regulatory issues, and emerging knowledge regarding environmental trends,close adherence to scientific accuracy and application of current regulatory approaches are tracked throughout E Sciences.This ensures that industry standard protocols and current regulations are followed,and our clients benefit from promising trends in science and technology. E Sciences'senior staff are regularly invited to present and teach at seminars and meetings covering subjects including recent topics such as Green Remediation at Brownfield Sites, Environmental Justice, Economic Opportunities for Redevelopment, Incorporating Contamination Considerations into Planning and Redevelopment and Water Quality Updates in the Total Maximum Daily Loads and National Pollutant Discharge Elimination System(NPDES)programs.Our staff members are heavily invested in community and professional organizations. The E Sciences Team is specifically structured to provide services related to Group B — Engineering, in the specialized area of Environmental.More specifically we are well suited to provide the following specific scope of work items indicated the Request for Proposal: general environmental services, environmental and coastal permitting and contamination assessment.An overview of our services for each specialized category is presented below. General Environmental Services E Sciences provides general environmental services to many public pp, -� sector clients, including the City. The City has included - environmental assessments, air and water quality monitoring, sustainability planning and regulatory compliance support as example services that may be required under the category of vote_general environmental services for this contract. Environmental Assessment E Sciences is in the business of environmental and ecological consulting and therefore conducts environmental assessments of all types. For the purposes of this discussion, we would like to present an overview of our experience with providing Environmental Assessment work as it relates to the National Environmental Policy Act(NEPA),which is required for projects that are federally funded(in whole or in part)or include a federal action or permit.The following are examples of NEPA assessments that we have conducted recently for other public sector clients: - scie ces Tab 3 Approach and Methodology— Page 66 era, City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" Housing and Urban Development (HUD) Environmental Reviews / Environmental Assessments: E Sciences has conducted dozens of these types of projects for municipalities to obtain community development block grant funding from HUD.These projects have included the following for the Cities of Fort Lauderdale and Pompano Beach: • Historic district rehabilitation to include pedestrian and landscape improvements and other aesthetic features • Neighborhood improvement projects such as installation of decorative signs and lights, entranceway monuments,cross-walks and pavers,landscaping,sidewalks and drainage • Neighborhood stabilization such as home renovations and rehabilitations These projects have resulted in Environmental Review Checklists, Environmental Assessments, project and citywide 8-step floodplain management decision making process development and cultural resources assessment as deliverables for HUD compliance. Local Agency Program (LAP) / Project Development and Environment (PD&E) Reviews: In order to meet the requirements of the Federal Highway Administration funding provided through FDOT, we have conducted NEPA reviews for the following types of projects for the City of Pompano Beach, Fort Lauderdale, Miami-Dade Expressway Authority and Florida Department of Transportation(FDOT): • Pedestrian safety and mobility improvement • Bridge replacement and rehabilitation • Roadway,pedestrian and bus shelter improvements • Expressway and interchange expansion/reconfigurations These projects have resulted in deliverables such as LAP checklist documentation and review memoranda, asbestos surveys, contamination screening evaluations, PD&E Studies and Re-evaluations and a large Environmental Impact Statement. Air and Water Quality Testing and Monitoring Ms. Locke started her career conducting asbestos survey and monitoring asbestos abatements. However, we have included AirQuest Environmental (AirQuest) on our team to provide air quality testing and monitoring because this is their core service.This is the only consulting service that E Sciences does not provide completely in-house.We have worked with AirQuest on other municipal contracts.At this time,we are working together on an Indoor Air Quality Survey and asbestos survey/abatement project for the City of North Miami Beach. AirQuest maintains contracts with several public sector agencies including Miami-Dade and Broward Public Schools, Miami-Dade County and multiple FDOT Districts. With respect to water quality testing, E Sciences maintains the latest equipment necessary for conducting water quality sampling, whether it relates to surface water or groundwater. Our sampling Ji staff has completed the FDEP Standard Operating Procedures for + the Collection of Surface Water, Wastewater, Drinking Water and Groundwater Samples. We have provided water quality testing and ,4?4: monitoring on City projects including the Normandy Golf Course and the Fleet Management facility. Recently, we collected -- bacteriological samples for the City's island neighbor, Village of lir ri n+ North Bay, to evaluate compliance near outfalls from a sewer line break. Due to the time sensitivity of this project we provided results ahead of schedule. ' ."" •" "' ""' ._20fsois Tab 3 Approach and Methodology—Page 67 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" Environmental Sustainability Planning Services Environmental sustainability planning services is a very broad term that can apply to many aspects of consulting, including adaptation and mitigation for climate change, reducing the City's environmental impact (or carbon footprint) and assistance with ;I improving sustainability practices. Examples where E Sciences has assisted the City include the s groundwater elevation monitoring project that assisted j. . II' the in determining planning elevations for sea level eCi rise, conducting an urban tree canopy analysis that estimated the carbon sequestration provided by the canopy and identified opportunities and provided recommendations for future planting spaces and initiatives. For other municipalities we have incorporated sustainable design in parking lots (pervious systems in compact urban environments), assisted with review of land development regulations and landscape codes to encourage or require sustainable practices be incorporated into designs.We just completed updating a Stormwater Review Technical Manual for another island community(Islamorada,Village of Islands)to allow for modernized,sustainable stormwater systems. Our senior staff are prepared to work with the City's staff and consultants to further identify opportunities for sustainability planning. Ms. Locke is a LEED Accredited Professional (AP)and we have two LEED Green Associates in South Florida. Ms. Locke is a board member of the Smart Growth Partnership and is Chair of a committee for recognition awards for Southeast Florida projects that incorporate sustainability and smart growth. Example projects have included the first LEED Gold certified wastewater treatment plant (Dania's Nanofiltration plant), the City of Deerfield Beach's Complete Streets Guidelines and the Sistrunk Boulevard neighborhood improvements. This is relevant to the City because we truly understand sustainability and how cities can encourage and be a catalyst for sustainable projects, regardless if they are City or private projects. Environmental Support Services to Achieve and Maintain Regulatory Compliance Achieving and maintaining regulatory compliance is a fundamental expectation of any city. Regulatory compliance can broadly apply to many practices. An example of one project where we assisted the City in this regard is the development of Spill Prevention, Control and Countermeasure (SPCC) Plans for the City's golf course/ maintenance facility, police station, convention center, pump stations, and public works compounds. While SPCCs are designed to comply with federal regulations,we modified the SPCC plans to incorporate provisions to comply with state and county rules. We have also assisted the City with bringing some projects into compliance with local rules as they relate to contamination (to be discussed later in this section). Because we know the local environmental codes, state rules and ( federal regulations,we are at the ready to continue to assist the City with future compliance issues as they arise. We are current) monitoring corals that were relocated as part of the Port of Miami dredge project. Our marine Y 9 p 9 P 1 scientists are part of the scientific SCUBA diving team working for Miami-Dade County to ensure project compliance. On this project we are a subconsultant to another consulting firm,which demonstrates that our colleagues respect and appreciate our technical expertise enough to select us to enhance their scientific dive team. Environmental and Coastal Permitting Environmental and coastal permitting is an area of expertise for E Sciences. We have an excellent reputation with the federal, state and local regulatory agencies. E Sciences' staff includes marine biologists, ecologists, scientists and engineers who bring a wealth of experience to issues involving sensitive and marine ecosystems. Areas of expertise include the following: 1 — Ce, Tab 3 Approach and Methodology—Page 68 n City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" • Permitting — Local (Class I), State and Federal (Environmental Resource, Sovereign Submerged Lands, Coastal Construction Control Line) • Benthic Surveys, including seagrass, oysters, corals, sponges and other marine invertebrates • Marine, wetland, and mangrove surveys and habitat mitigation, restoration,design and monitoring • Seagrass mitigation • Florida Fish and Wildlife Conservation Commission certified manatee observers and creation of Site-Specific Manatee Protection Plans • Aquatic/Endangered species surveys • Sea turtle monitoring and development of lighting plans Applications I Lead Agency Coordination Obtaining Environmental and Coastal Permits E Sciences regularly prepares and submits permit applications for environmental and coastal projects. These projects may be conducted as part of a development project, rehabilitation, stabilization or natural resource enhancement. In any of these situations, E Sciences may take the lead on agency coordination and documentation submittal. One current example is the rookery restoration project for Greynold's Park in North Miami-Dade County. We are part of a team of architects and engineers working to restore a historic bird rookery. The surface water is an enclave that is hydrologically connected to the Oleta River. Years of mangrove encroachment and fallen vegetation has choked the water flow. E Sciences is preparing the design for the ecological and hydrologic restorations, but engineers from other firms are r. designing bridge replacements and restorations that will impact natural resources. E Sciences is providing the leadership in agency coordination and PP ermit application submittal to ensure that the P project will provide the permitting agencies the reasonable w :, , assurances that they require to permit the project. Another current project is a Coastal Construction Control Line permit we are preparing for an engineering firm that is rehabilitating a beach front park in Sunny Isles-Samson Oceanfront Park. Some of the improvements are waterward of the CCCL. We are leading the permitting and agency coordination for this permit. E Sciences' scientists have assisted coastal municipalities with dune restoration projects. One controversial project involved a city's wish to remove dense seagrape from its dunes adjacent to a sea turtle nesting beach due to crime issues, and replace them with low-growing dune vegetation. Our scientist developed plans that incorporated a diverse group of appropriate native vegetation, reviewed site lighting and developed lighting retrofits, and worked closely with the Florida Fish and Wildlife Conservation Commission, FDEP staff, and environmental advocacy groups to build consensus so that the project could be permitted and built. As part of this project, the City's sea turtle protection ordinance was prepared and enacted. Prepare Supporting Documentation for Environmental and Coastal Permits E Sciences staff of ecologists and biologists offers decades of formal education and practical experience in the assessment and determination of survey and permitting requirements for lands occupied by listed species. E Sciences has worked closely with both private and public entities throughout Florida to assess project specific habitat and mitigation requirements for lands occupied by listed species. s , Tab 3 Approach and Methodology— Page 69 I City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" E Sciences' highly experienced ecologists can determine the potential presence of protected species as well as design and conduct both quantitative and qualitative surveys necessary to estimate population density and habitat usage of protected species on any given site. Out staff is versed in land planning, relocation and mitigation to manage both development and listed species protection. • : - : Coastal design and surveys are often conducted in support of a permitting project, such as seawall repair or bridge restoration. E Sciences has a proven track record of working with design - _f engineers to minimize impacts to natural resources and communicating with the regulators early in the permitting process to - '•.; expedite permit issuance. For example, on the Grove Isle Bridge ofok. ` Rehabilitation project, E Sciences worked with the design engineers a' 4111011#3`} :• ;. to develop construction methods to minimize impacts to mangroves,g benthic resources and Biscayne Bay, thereby �r- minimizing permitting requirements. The South Florida Water Management District (SFWMD) permit was issued within 30 days and the U.S. Army Corp of Engineers (USACE) permit within 45 r- -. days,both with no Requests for Additional Information. We also worked with Bermello Ajamil to provide the benthic surveys and reporting to obtain the environmental permits for the seawall rehabilitation for the City's Fleet Management facility. Federal,State,County and Local Environmental Permitting Agencies E Sciences'staff has prepared hundreds of permit application packages.We are experienced in data collection, coastal design and surveys, wetland delineation, listed species surveys, mitigation assessments (including Uniform Mitigation Assessment Method), seagrass mapping and monitoring, design drawings, drainage calculations, and conceptual plans. We are well known by the permitting agencies and regularly facilitate agency meetings, such as pre-application meetings. An example of our recognized permitting expertise is our contract with FDEP to perform general permitting oversight in support of the development of the Florida Keys Overseas Heritage Trail, a 106-mile recreational paved trail leading from Key Largo to Key West, utilizing 23 of the historic Flagler Railroad bridges. This project involved numerous segments being designed by different engineering firms. E Sciences' role was to develop a Permit Plan to provide guidance to all of the various entities to streamline and unify the permitting process. As part of this project, specific duties include researching and cataloguing records of threatened and endangered species and wetlands along the trail alignment, coordinating design and permitting activities for multiple engineering firms designing segments of the trail and creating a guidance plan for the environmental permitting and development of the trail. Other example projects that demonstrate our work with federal, state, county and other local permitting agencies follows below: • E Sciences conducted a land restoration P Everglades in the Southern Glades Ever lades Restoration Area to restore habitat for the Cape Sable Seaside Sparrow and the Florida Panther.This required permits from local,state and federal agencies. • E Sciences obtained permits from the USACE, SFWMD and Department of Environmental Resources Management(DERM)for a restoration project design for Vizcaya. • E Sciences provided environmental assessment and permitting support for the refurbishment of the Brickell Key Bridge. This was a LAP project for the City of Miami. Tasks included wetland delineation, seagrass survey, ( � • Tab 3 Approach and Methodology—Page 70 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" benthic habitat survey and delineation of extents of mangroves within the project area. We developed construction methodologies to minimize resource impacts and thereby minimized permitting requirements through the USACE,SWFMD and DERM. Contamination Assessment This category includes work related to assessing the likely presence of contamination, defining extents of impacts, evaluating and managing risks associated with contamination,remediation and obtaining regulatory closure. Environmental Site Assessments Phase I ESAs are often the first step in identifying the presence of contamination. We follow the ASTM International Standard for Environmental Site Assessments: Phase I Environmental Site Assessment Process (E 1527-13), and our reports meet the requirements of United States Environmental Protection Agency's All Appropriate Inquiry (AAI) standard. We have held in-house training sessions to ensure compliance with ASTM E1527-13, and AAI. We are leaders in providing training to outside organizations on these standards as well. Our staff has presented on this topic at the Florida Bar Environmental Law and Land Use conference, Environmental Data Resources' Due Diligence at Dawn workshop and the Miami-Dade County's Attorney Real Estate Council. Our multidisciplinary staff has completed over 500 Phase I and Phase II ESAs. We are adept at handling the wide range of issues that can `f become apparent during an environmental site assessment and can perform all phases of activities that may be required. Examples of #! Phase I or Phase II ESAs that E Sciences'staff has conducted for the City include the Miami Beach Convention Center Parking Lot, 21St .1. SOUTH3EA.CH Street Community Center and a vacant Collins Avenue lot. Other properties within the City that our staff has conducted Phase I ESAs "t ca C.SA include: • Fontainebleau Resort SSP • The Betsy Hotel 1. 1 • Continuum Towers on South Beach ° ) • Several properties from 15th Street down to South Pointe Park yr ?1; • South Pointe Park We also have great experience in other assessments related to contamination. We have helped our clients assess, remediate and �. manage risks associated with contaminants of concern including chlorinated solvents, arsenic and lead, petroleum, ammonia, and polychlorinated biphenyl. We have assisted the City with contamination projects including groundwater monitoring at Normandy Shores Golf Course, the Green Waste facility,and the Fleet Management maintenance facility.Other example local assessment projects follow: • Chlorinated solvents were identified in the groundwater during the due diligence process for lease and construction of a Home Depot store in North Miami. The alleged source of the contamination was an off-site historical dry cleaner and laundry. Once solvent impacts were identified on site, the County issued a notice of violation requiring assessment and remediation. E Sciences conducted a limited site assessment, coupled with fate and transport analysis, to demonstrate that the contamination was originating off site. This resulted in the property owner being released from obligation to conduct additional activities and the County provided a comfort letter to absolve them from future liability associated with this discharge. Tab 3 Approach and Methodology—Page 71 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" • Our staff experience includes contamination assessment work conducted for the City of Miami. Ms. Locke managed the due diligence and contamination assessment project for the City of Miami's Riverside Center. She worked with the City to evaluate historic concerns related to polychlorinated biphenyls and ammonia on this old Florida Power&Light Company substation. • E Sciences conducted contamination assessment on buried creosote piles located associated with the old water tower at the location of the South Pointe Booster Station. This work was conducted for the City in support of the bidding documents for construction of the booster station. • We are currently conducting a Level II assessment (FDOT's language for Phase II ESA) for the Miami-Dade Expressway Authority and FDOT for the State Road 836 I 1-395/1-95 interchange improvements. Our staff keeps informed of the latest technologies and rule changes through our active participation with the Florida Brownfields Association. Ms. Paituvi is on the Technical Committee which provides comments on draft rules and guidance documents, provides FDEP technical assistance by representing a variety of stakeholder interests, all of which results in more implementable and reasonable rules and policy. Oversee and Coordinate Remediation Projects Not only do we prepare the remediation plans, but we implement and oversee remedial activities. It is more frequent that we conduct the implementation ourselves.An example of oversight of a remediation project is where we prepared the plans, but did not conduct the implementation at the American Airlines Arena. E Sciences conducted the assessment and remediation planning for Miami-Dade County Manager's office, but the DERM contractor was required to conduct the remediation.The County Manager hired our staff to ensure that the work was implemented properly. Preparation of Sampling and Remediation Plans and Other Related Documents Sampling plans are integral to the work we conduct for contamination assessment and remediation planning projects. Our sampling plans are site-specific and designed to meet each project's goals and needs.They meet the intent of the rules and we are always seeking new and better ways to accomplish this. We recently assessed contamination at two urban garden sites: one for the City of West Palm Beach and one for the Pompano Beach Community Redevelopment Agency. We used incremental sampling technology which is an evolving technology, so new that the FDEP has only drafted guidance for its use. We used this process on one site and received FDEP approval (possibly the first time in the State). With respect to remediation planning, we have had great success in receiving regulatory approvals without comment. One example is Taylor Park in the City of North Miami Beach.The park had been slated for redevelopment since 1999, when the FDEP performed a targeted Brownfield Assessment of the site. The assessment revealed metals and petroleum in the soil and metals in the groundwater. In 2005 assessment activities revealed the presence of buried solid waste on most of the property. Since that time, environmental issues had continued to restrict and complicate redevelopment efforts for the property. Within one year of work on the site, E Sciences moved this project from a lengthy assessment phase into cleanup planning. E Sciences worked directly with local residents, park staff and planners to develop a remediation plan that was closely coordinated with the park redevelopment planning process. This project is riddled with complex issues, as it is a solid waste dump and occupied by a ball field and an operational daycare facility. The remediation plan was accepted by Miami-Dade Regulatory and Economic Resources without modification and the implementation continues to anticipate funding. Other Associated Tasks Related to Regulatory Compliance E Sciences is familiar with, and keeps informed of, federal, state, county and local laws, rules, codes and regulations. We have developed management programs for our clients to assist them in obtaining and maintaining regulatory compliance,as highlighted below: Tab 3 Approach and Methodology—Page 72 r City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" • We manage FDOT District Four's NPDES contract. This means that we assist them in maintaining permit compliance in every way. This includes conducting stormwater compliance inspections, training their operations personnel,preparing annual reports and negotiating permit conditions for new permit phases. • Under our Environmental Services contract with FDOT District Four, the E Sciences team performed daily sea turtle nest monitoring and observation for sea turtles in Palm Beach County during the nesting season. We also worked with lighting engineers to develop alternative lighting standards for sea turtle nesting areas along Florida's coastal roadways(A1A). • E Sciences conducted 24/7 manatee observation and water quality monitoring during dredging activities in the vicinity of the Jupiter Inlet in the Atlantic Intracoastal Waterway. The duration of the dredging and beach fill placement was approximately three ¶ ' ' 'ur' im"*.14410w"" months. In addition to the manatee observation and turbidity • monitoring, E Sciences conducted post-dredge seagrass surveys and compared the data to surveys conducted prior to dredging to determine if the dredging activities resulted in impacts to existing seagrasses. • We have four local instructors who regularly teach the FDEP Stormwater Erosion and Sedimentation Classes to assist our clients with maintaining compliance. We have conducted training for Broward County, FDOT, City of Miami and Port Everglades staff. • E Sciences also provides FDEP required Green Industry Best Management Practices training through the Miami-Dade Institute of Food and Agricultural Sciences office. • We regularly conduct permit compliance monitoring on sites that k, . • we have obtained Environmental Resource Permits. This has L. included many private development and industry sites. One of our larger monitoring projects was the quarterly permit compliance monitoring for Titan America's Pennsuco mine. We designed and oversaw construction of wetlands as part of the mine reclamation. Then conducted the ongoing monitoring of the ecological success criteria. • E Sciences conducted daily turbidity compliance monitoring during construction activities for the Miami Circle seawall. • We reviewed all aspects of environmental compliance for several Tarmac concrete batch and block plants, mines and aggregate processing facility in the Lake Belt. Regulated facilities include industrial waste management systems,stormwater management systems,water supply and mining operations. • E Sciences conducted environmental compliance audits for a multi-site portfolio of storage tanks for Brighthouse Networks for their facility acquisitions in the State of Florida. This involved evaluating the storage tanks for compliance with existing regulations and determining imminent upgrade requirements for 30+ facilities. Our deliverable was an easily-referenced table of findings and recommendations with supporting documentation, such as photographs and checklists. • Our staff has performed stormwater compliance plans for tenants at the Hollywood-Fort Lauderdale International Airport. • E Sciences provided water quality monitoring for a restoration project at West Lake Park, an Outstanding Florida Water. (....3016•8 Tab 3 Approach and Methodology— Page 73 City of Miami Beach RFQ 2014-346-YG Professional Architectural and Engineering Services in Specialized Categories on an"As-Needed Basis" Work on Contamination Projects in South Florida It can be seen from the numerous project references outlined in our SF330 in Tab 2 and the discussion above, that we have conducted numerous contamination projects in South Florida. High profile southeastern Florida projects that our staff has conducted assessment and remediation include the Port of Miami Tunnel, American Airlines Arena, Bicentennial Park,the City of Miami's Riverside Center,the Miami Circle site,the Deering Estate and the Miami Arena. Current Workload The City is already a client that is factored into our workload and capacity. As such, we have plenty of resources available to continue to respond to the City's needs quickly and efficiently. Technological Capabilities and Resources E Sciences staff has worked with the City's new Geographic Information System (GIS) Manager and we are aware of the importance of the City's GIS program. We understand that GIS is integral to the City's day-to-day management. E Sciences uses GIS regularly in the course of our business and our specialists are active members of The Florida Association for GIS Professionals. Our GIS specialists are currently mapping and georeferencing the stormwater and drainage infrastructures for the City of North Miami Beach and FDOT District Four. They are also degreed in geography,wildlife ecology,and urban planning in addition to having their master's degrees. We maintain the latest version of ArcGIS and can work with various GIS data to meet the City's needs. E Sciences' additional technological resources include Trimble handheld Global Positioning System for sub-meter accuracy measurements, range finders to improve efficiency of data gathering and appropriate software for data management. We are prepared to provide and deliver collected data in a digital format that can be uploaded into your system. We regularly provide deliverable documents in electronic format, with hard copies as needed or requested. Examples of this approach are the deliverables provided to the City for the tree inventories we performed in Normandy Shores and Normandy Isles. E Sciences' File Transfer Protocol site is available to our clients for transmittal of large electronic files both to and from E Sciences. In the event of a catastrophic event, such as a hurricane, our data is protected. The entire content of our server is backed up nightly to our office in Orlando. In the past,when our local office was closed due to a hurricane,our Orlando staff stepped in and assisted our south Florida clients,with complete access to our project files.When our local personnel became available to travel to our Orlando office, they were able to resume project work as soon as they arrived.We maintain many types of specialty software. E Sciences maintains typical contamination assessment equipment such as water quality meters,turbidity meters, van doren samplers, hand augers, and pumps.We also own innovative field screening instruments, such as our Color-Tec equipment. This is a field based analytical method that combines gas detector tubes with a hand pump to detect low levels of contaminants in soil or groundwater.This is a useful tool when evaluating properties for volatile contaminants that may not be detected at low levels by flame ionization detectors or photo ionization detectors.We have used Color- Tec successfully at two chlorinated solvent sites in conjunction with direct push technology to bring real time results in the field without the expense of a mobile laboratory. We also have a 16-foot Tracker boat for projects requiring us to collect samples from or beneath surface waters,or to snorkel or dive. Disadvantaged Business Enterprise (DBE) Utilization E Sciences is a Small Business Enterprise (SBE) under the Federal guidelines in the disciplines of engineering, environmental and ecological services.We hold a SBE certification from the South Florida Water Management District, and are technically pre-qualified as a Miami-Dade County Certified Business Enterprise. As a small business, we support small businesses of all types, including minority, veteran, disadvantaged, and woman-owned enterprises. We endeavor to employ the services of minority subconsultants and subcontractors on all of our municipal and agency contracts,even when it is not required by the client. 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