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2016-29291 Reso RESOLUTION NO. 2016-29291 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES AGREEMENT WITH INDUSTRIAL ORGANIZATIONAL SOLUTIONS, INC., DATED APRIL 12, 2013; SAID AMENDMENT INCREASING THE SCOPE OF THE AGREEMENT TO PROVIDE ADDITIONAL TESTING SERVICES DURING THE FOURTH CONTRACT YEAR FOR POTENTIAL NON-CERTIFIED POLICE OFFICER TRAINEES, CERTIFIED POLICE OFFICERS AND FIRE FIGHTERS, IN AN AMOUNT NOT TO EXCEED $69,400. WHEREAS, on July 18, 2012, the Mayor and City Commission adopted Resolution No. 2012-27941, approving and authorizing the City Manager to execute a Professional Services Agreement with Industrial Organizational Solutions, Inc. ("Industrial/Organizational Solutions"), for testing services programs to determine qualified applicants for police and fire entry level positions and classified promotional classifications, and to provide consultation services for sworn and non-sworn positions in order to develop job analysis, entry level and promotional tests, scoring, and minimum requirements for jobs background test requirements (the Agreement); and WHEREAS, on April 12, 2013, the City entered into the Agreement with Industrial/Organizational Solutions for an initial term of one (1) year with four (4) additional one (1) year renewal options, exercisable by the City Manager, in the City Manager's sole discretion, and WHEREAS, to date, the City Manager has approved the exercise of annual renewal options one (1) through three (3), with the third one (1) year renewal term ending on April 11, 2017 (the fourth contract year); and WHEREAS, during the first contract year, Industrial/Organizational Solutions provided testing services pertinent to the police promotional process only, in an amount not to exceed $75,400; and WHEREAS, on April 22, 2013, the City Commission adopted Resolution No. 2013-28182, approving Amendment No. 1 to the Agreement to provide additional testing services for police and fire entry level positions, in an amount not to exceed $70,000; and WHEREAS, on October 16, 2013, the City Commission adopted Resolution No. 2013-2839x, approving Amendment No. 2 to the Agreement to conduct promotional testing for the classified ranks within the Ocean Rescue Division of the Fire Department, in an amount not to exceed $38,000; and • WHEREAS, on October 22, 2014, the City Commission adopted Resolution No. 2014-28775, approving Amendment No. 3 to the agreement for Industrial/Organizational Solutions to review, develop, validate, administer and score a promotional exam to determine qualified candidates for the ranks of Fire Lieutenant and Fire Captain; and WHEREAS, on July 08, 2015, the City Commission adopted Resolution No. 2015-29061, approving Amendment No. 4 to the agreement for Industrial/Organizational Solutions to provide additional testing services during the third contract year for entry level non-certified Police Officer applicants and classified promotional opportunities in the Police department, in an amount not to exceed $120,000; and WHEREAS, the City has a need for Industrial/Organizational Solutions to review, develop, validate, administer and score examination to identify qualified firefighters, certified police officers, potential non-certified police officer trainees, certified police officers and fire fighters; and WHEREAS, the Administration recommends approving Amendment No. 5 to the Agreement, to provide testing services for the Fire and Police Departments, in an amount not to exceed $69,400. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Y Commission hereby approve and authorize the Mayor and the City Clerk to execute Amendment No. 5 to the Agreement with Industrial Organizational Solutions, Inc., dated April 12, 2013, said amendment increasing the scope of the Agreement to provide additional testing services during the fourth contract year for potential non-certified police officer trainees, certified police officers, and fire fighters, in an amount not to exceed $69,400. PASSED AND ADOPTED this /0 day of re 6rru4r , 2016. ATTEST: 4/7 //'; hi/ P, N IL INE, MAYOR / e,EAC 4. 4, 2-I Ar .• �i� APPROVED AS TO RAF EL E. GRANADA, CIS • - i FORM & LANGUAGE �•'�' ,���. ; &FOR EXECUTION .� C)N ff •• c Dote ,��1�'' nr•`r City Attorney .���• ... COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and Commission of the City of Miami Beach, Florida, Approving and Authorizing the Mayor and City Clerk to Execute an Amendment to the Professional Services Agreement with Industrial/Organization Solutions, Inc., approved by the City Commission on July 18, 2012, Said Amendment to Provide Additional Testing Services For The Police and Fire Department And Requesting Additional Funding, In An Amount Not To Exceed $69,400. Key Intended Outcome Supported: Attract and maintain a workforce of excellence Item Summary/Recommendation: On May 25, 2011, the City issued RFP #34-10/11, for testing services programs to determine qualified applicants for police and fire entry level positions and classified promotional classifications, and to provide consultation services for sworn and non-sworn positions in order to develop job analyses, entry level and promotional tests, scoring, and minimum requirements for jobs background test requirements. At its regular meeting on July 18, 2012, the Mayor and City Commission adopted Resolution No. 2012-27941, approving and authorizing the City Manager to execute a professional services agreement with Industrial/Organizational Solutions, Inc. (consultant). Pursuant to directions from the City Attorney's Office, the agreement was executed for the services pertaining to the police promotional process and general consultation services for the Human Resources Department, in an amount not to exceed $75,400. The contract was first amended on April 22, 2013, through Resolution No. 2013-28182 to provide funding for testing services for police and fire entry level positions, in an amount not to exceed $70,000. The second amendment was on October 16, 2013, through Resolution No. 2013-28396 to provide funding for testing services for classified ranks in the Ocean Rescue Division of the Fire Department, in an amount not exceed $38,000, and the third amendment through Resolution No. 2014-28775 to provide promotional testing for the Fire Department. The request for this fourth amendment is To Provide Additional Testing Services During The Fourth Contract Year For Non-Certified Police Officer Trainees, Certified Police Officers And Fire Fighters; And Requesting Additional Funding, In An Amount Not To Exceed $69,400. As the Administration continues to evaluate and identify areas for which the consultant's services are appropriate, The City will seek Commission approval for additional funding. Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 $21,130 Professional Services Account#011-1210-000312 �� 2 $48,240 Professional Services Account#011-1130-000312 OBPI Total $69,370 Financia mpact Summary: City Clerk's Office Legislative Tracking: Sylvia Crespo-Tabak, Human Resources Director Sign-Offs: Department Director FO City nager SC-T JL MIAMIBEACH AGENDA:ITEM C 1 L DATA MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COW ISSION MEMORANDUM TO: Mayor Philip Levine and Members of II e City Co (mission i Ai, FROM: Jimmy L. Morales, City Manager !. ��- ► i- DATE: February 10, 2016 SUBJECT: A RESOLUTION OF THE MAYOR r, ND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPRO NG AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH INDUSTRIAL/ORGANIZATIONAL SOLUTIONS, INC., APPROVED BY THE CITY COMMISSION ON JULY 18, 2012, SAID AMENDMENT TO PROVIDE ADDITIONAL TESTING SERVICES DURING THE FOURTH CONTRACT YEAR FOR POTENTIAL NON-CERTIFIED POLICE OFFICER TRAINEES, CERTIFIED POLICE OFFICERS AND FIRE FIGHTERS; AND REQUESTING ADDITIONAL FUNDING, IN AN AMOUNT NOT TO EXCEED $69,400. RECOMMENDATION The Administration recommends adoption of the resolution. BACKGROUND On May 25, 2011, the City issued RFP #34-10/11, for testing services programs to determine qualified applicants for police and fire entry level positions and classified promotional classifications, and to provide consultation services for sworn and non-sworn positions in order to develop job analysis, entry level and promotional tests, scoring, and minimum requirements for jobs background test requirements. At its regular meeting on July 18, 2012, the Mayor and City Commission adopted Resolution No. 2012-27941, approving and authorizing the City Manager to execute a professional services agreement with Industrial/Organizational Solutions, Inc. (Consultant). I/O Solutions is a public safety human resources consulting firm that specializes in personnel selection, development, validation and administration of police, corrections and fire services entrance, physical ability and promotional examinations. In addition to providing third-party recruitment services, the firm is also a national test publishing organization, offering over 30 published entry-level and promotional exams and assessments. The firm employs a team of psychometricians and experts in the industrial and organizational psychology field, and puts a strong emphasis on developing assessment tools to identify the best candidates whether entry- level or promoting existing personnel, through a valid, reliable, fair, and defensible selection process. I/O Solutions has worked with over 1,000 public safety agencies throughout the United States and Canada, such as the Florida Department of Law Enforcement (FDLE), Jacksonville Sheriff's Police Department, Washington, D.C. Fire and EMS, Washington, D.C. Metropolitan Police Department, New York State Police Department and the City of Chicago. I/O Solutions is one of the few major public safety consulting firms with an unblemished litigation history. In 2009, the U.S. Supreme Court, in Ricci v. DeStefano, ruled that the City of New Haven, CT was required to use the examinations developed by I/O Solutions in order to resolve a lawsuit brought against the City by twenty city firefighters alleging that the city discriminated against them with regard to promotions. In addition, in 2007, the entry-level police officer examination I/O Solutions developed for the City of Buffalo, NY, satisfied the scrutiny of the U.S. Department of Justice. Further, an independent firm hired by the City of Chicago to evaluate all commercially available entry-level firefighter examinations identified I/O Solutions as having the best firefighter selection tool in the nation. The City entered into an agreement with the consultant for an initial term of one (1) year, with four (4) additional one (1) year renewal options, exercised at the City Manager's sole option and discretion. At the time, pursuant to direction from the City Attorney's Office, the agreement was executed for services pertaining only to testing services pertinent to the police promotional process and general consultation services for the Human Resources department. The contract was first amended on April 22, 2013, through Resolution No. 2013 —28182 to provide funding for testing services for police and fire entry level positions, in an amount not to exceed $70,000. A second amendment to the contact was approved on October 16, 2013, through Resolution No. 2013-28396 to provide funding for testing services pertinent to the ocean rescue promotional process, in an amount not to exceed $38,000. The Mayor and City Commission approved a third amendment to this professional service agreement by adopting Resolution 2014-28775 October 22, 2014. The statement of work from the consultant included the related activities to develop promotional testing in the Fire Department, to fill vacancies in the ranks of Fire Lieutenant and Fire Captain. The City is seeking to amend the agreement with the consultant a fourth time, to develop, update, as required, validate, administer, and score written examinations, and to develop and validate live interview questions for the firefighter, certified police officer and non-certified police officer candidates selected by the City who are interested in pursuing an educational opportunity in law enforcement through the Police Department's pilot program, therefore, we are requesting additional funding in an amount not to exceed $69,400. A copy of the proposals from I/O Solutions are attached. As the Administration continues to evaluate and identify areas for which the consultant's services are appropriate, the City will seek Commission approval for additional funding. CONCLUSION The Administration recommends that the Mayor and City Commission approve the attached resolution, approving and authorizing Industrial/Organizational Solutions, Inc., to provide additional testing services for Fire Department classified promotional classifications, and requesting additional funding, in an amount not to exceed $69,400. Attachment JLM/J MT/SC-T INDUSTRIAL/ORGANIZATIONAL SOLUTIONS EXPERTS IN THE SCIENCE OF PUBLIC SAFETY SELECTION • ATTAC H M ENT Statement of Work Client: Miami Beach Fire Department Project Title: Entry-level Firefighter Selection Process The purpose of this document is to describe the components of the proposed project and to document the associated costs. The table on the following page will describe the anticipated project steps and associated costs. Should any component of the project need to be modified, IOS will contact the client and explain the required modification and any associated pricing change. Any future change in the proposed project must be mutually acceptable to the Client and IOS. Industrial/Organizational Solutions will submit invoices according to the following schedule: 1/3rd upon project commencement, 1/3rd at project midpoint, and 1/3rd upon project completion. • The following table(s) contain a breakdown of the project steps and associated costs. Rate Classification/Schedule I/O Solutions Staff Members Rate/ Hour Manager Brian Marentette, Ph.D. $250 Linda Reynaud, M.A. Consultants Maria Szczech, M.A. $175 Amy Kupec, M.A. Christen Dovalina M.S. Technical writer Karen Steiger, M.A. $85 Tami Marsiglio Administrative Samantha Gleaves $35 Cost Structure Cnslt. Tech. Wtr. Admin. Project Component Description Hrs. Hrs. Hrs. Cost Candidate Delivery of candidate orientation orientation presentations to describe process 24 4 $4,340 presentations and preparation recommendations (4 sessions over three days) National Firefighter $18.00/candidate (estimated 500 Selection Inventory candidates) $9,000 (NFSI) Written exam On-site exam administration administration oversight by IOS consultant 16 $2,800 (assumes 2 days, four exam sessions) Development of Development of a report to technical summary summarize job analysis outcomes, design/validation of the 10 4 $2,090 assessment and analysis of outcomes, including impact. Administrative Shipping of exams and $200 expenses assessment materials. Consultant travel Site visits: exam administration, expenses (detailed candidate orientations. 2,700 below) TOTAL COST 50 I 4 I 4 $21,130 Travel Costs (detailed) Airfare Lodging Transport Meal Project Step Staff Days Units Units Units Units Total ($600) ($175) ($80) ($45) Orientation 1 3 1 3 3 3 $1,500 Written Exam Admin 1 2 1 2 2 2 $1,200 TOTAL '.2 700 Authorizations: Acceptance by Client: I acknowledge that I have reviewed this Statement of Work and hereby authorize I/O Solutions and its representatives to commence work on the project components as described herein. Signature of Authorized Agent Title of Authorized Agent Date Acceptance by IOS: IOS agrees to conduct the work outlined herein according to a timeline that is mutually agreeable to both parties. Signature of Authorized Agent Title of Authorized Agent Date INDUSTRIAL/ORGANIZATIONAL SOLUTIONS EXPERTS IN THE SCIENCE OF PUBLIC SAFETY SELECTION Statement of Work Client: City of Miami Beach - Police Department Project Title: Entry-level Police Officer Testing Process - (Non-Certified AND Certified combined) The purpose of this document is to describe the components of the proposed project and to document the associated costs. The table on the following page will describe the anticipated project steps and associated costs. Should any component of the project need to be modified, IOS will contact the client and explain the required modification and any associated pricing change. Any future change in the proposed project must be mutually acceptable to the Client and IOS. Industrial/Organizational Solutions will submit invoices according to the following schedule: 1/3 at project commencement, 1/3 at the project midpoint, and 1/3 upon completion of the project. The following table(s) contain a breakdown of the project steps and associated costs. Rate Classification/Schedule I/O Solutions Staff Members Rafe/ Hour Manager Brian Marentette, Ph.D. $250 Linda Reynaud, M.A. Consultants Maria Szczech, M.A. $175 Amy Kupec, M.A. Christen Dovalina M.S. Technical writer Karen Steiger, M.A. $85 Tami Marsiglio Administrative Samantha Gleaves $35 Cost Structure Cnslt.. Tech.. Wtr. Admin. Project Component Description Hrs. Hrs. Hrs. Cost Candidate Delivery of candidate orientation orientation presentations to describe process 24 4 $4,340 presentations and preparation recommendations (4 sessions over three days) National Criminal $28.00/candidate (estimated Justice Officer 1,000 candidates) Selection Inventory-Integrity (NCJOSI2) @ $28,000 $18/candidate + the Situationally Based Structured Assessment (SBSA) @$10/candidate Written exam On-site exam administration administration oversight by IOS consultant (assumes 2 days, four exam 16 $2,800 sessions - additional days will be billed at a daily rate of $1,400) Oral Interview Development and validation of Development interview questions and rating 20 $3,500 Copyright© 2015 IOS, Inc. Page 1 Cost Structure Cnslt. Tech,. Wtr., Admin. Project Component Description Hrs. Hrs. Hrs. Cost criteria. Assessor training Conduct assessor training for oral interview process 8 $1,400 Provision of oral Data entry and scoring of oral interview results interview 4 16 $1,260 Development of Development of a report to technical report document job analysis outcomes, design/validation of the 16 4 $3,140 assessment and analysis of outcomes, including impact. Administrative Shipping of exams and $200 expenses assessment materials. Consultant travel Site visits: exam administration, expenses candidate orientations, $3,600 assessment training. TOTAL COST 88 I 4 1 20 $48,240 Travel Costs (detailed) Airfare Lodging Transport Meal Project Step Staff Days Units Units Units Units Total ($600) ($175) ($80) ($45) Orientation 1 3 1 3 3 3 $1,500 Written Exam Admin 1 2 1 2 2 2 $1,200 Oral Interview Training 1 1 1 1 1 1 $900 TOTAL 3 600 Copyright© 2015 IOS, Inc. Page 2 Authorizations: Acceptance by Client: I acknowledge that I have reviewed this Statement of Work and hereby authorize I/O Solutions and its representatives to commence work on the project components as described herein. Signature of Authorized Agent Title of Authorized Agent Date Acceptance by IOS: IOS agrees to conduct the work outlined herein according to a timeline that is mutually agreeable to both parties. Signature of Authorized Agent Title of Authorized Agent Date Copyright© 2015 IOS, Inc. Page 3