2016-29299 Reso RESOLUTION NO. 2016-29299
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA APPROVING THE AMENDMENT OF THE
CITIZEN PARTICIPATION PLAN IN THE FORM ATTACHED TO THIS
RESOLUTION, TO CONFORM WITH FEDERAL REGULATIONS AND
MIAMI BEACH ORDINANCE NO. 2014-3841; WHICH AMENDED CITIZEN
PARTICIPATION PLAN INCLUDES, AMONG OTHER CLARIFICATIONS,
THE ADDITION OF THE ASSESSMENT OF FAIR HOUSING, TO BE
INCLUDED WITH THE CONSOLIDATED PLAN, THE ANNUAL ACTION
PLAN, AND THE PERFORMANCE REPORT; AND FURTHER
CLARIFYING THE CRITERIA WHICH WOULD TRIGGER A SUBSTANTIAL
REVIEW OF THE ASSESSMENT OF FAIR HOUSING OR A
SUBSTANTIAL AMENDMENT TO THE CONSOLIDATED PLAN OR THE
ANNUAL ACTION PLAN.
WHEREAS, the City of Miami Beach is a recipient of Community Development Block
Grant(CDBG) and HOME Investment Partnerships (HOME) federal grant funds; and
WHEREAS, the City's Consolidated Plan is both a planning document and an
application for federal funds, and addresses the CDBG and HOME formula grant programs;
and
WHEREAS, as a recipient of CDBG and HOME funds, the U.S. Department of
Housing and Urban Development (HUD) requires that the City have a detailed Citizen
Participation Plan; and
WHEREAS, the Mayor and City Commission adopted the existing Citizen cParticipation
Plan on July 19, 1978 via Resolution No. 78-15672, and said Plan was subsequently
amended on the following dates: September 21, 1983 (Resolution No. 83-17475); March 16,
1988 (Resolution No. 88-19190); November 1 6 , 1994 (Resolution No. 94-21410); April 5,
1995 (via Resolution No. 95-21538); October 7, 1998 (via Resolution No. 98-22927); and
February 21, 2001 (Resolution No. 2001-24262); and
WHEREAS, as per CFR 24, Section 91.105, local jurisdictions must amend their Citizen
Participation Plan to add the Assessment of Fair Housing("AFH") and any criteria for substantial
revisions to the Citizen Participation Plan; and
WHEREAS, the City now deems it necessary to amend and clarify certain portions of its
Citizen Participation Plan eliminating repetitive language and including the expanded use of
technology to engage its citizens; and
WHEREAS, the City, following the language provided by the regulations, condensed and
clarified the criteria triggering any substantial amendment of the Consolidated Plan and annual
Action Plans; and
WHEREAS, the City advertised the changes to its Citizen Participation Plan during a
public comment period that began December 24, 2015, and ended January 23, 2016 with no
comments being received.
•
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve the amendment of the Citizen Participation Plan in the form
attached to this Resolution, and Miami Beach Ordinance No. 2014-3841; which
amended Citizen Participation Plan includes, among other clarifications, the addition
of the Assessment Of Fair Housing, to be included with the Consolidated Plan, the
Annual Action Plan, and the Performance Report; and further clarifying the criteria
which would trigger a substantial review of the Assessment of Fair Housing or a
substantial amendment to the Consolidated Plan or the Annual Action Plan.
PASSED AND AD�'�PASSED this /0 day of Fe 6rt(a , 2016. ./74
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COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA APPROVING
THE AMENDMENT OF THE CITIZEN PARTICIPATION PLAN IN THE FORM ATTACHED TO THIS RESOLUTION,TO
CONFORM WITH FEDERAL REGULATIONS AND MIAMI BEACH ORDINANCE NO.2014-3841;WHICH AMENDED
CITIZEN PARTICIPATION PLAN INCLUDES, AMONG OTHER CLARIFICATIONS, THE ADDITION OF THE
ASSESSMENT OF FAIR HOUSING,TO BE INCLUDED WITH THE CONSOLIDATED PLAN,THE ANNUAL ACTION
PLAN, AND THE PERFORMANCE REPORT; AND FURTHER CLARIFYING THE CRITERIA WHICH WOULD
TRIGGER A SUBSTANTIAL REVIEW OF THE ASSESSMENT OF FAIR HOUSING OR A SUBSTANTIAL AMENDMENT
TO THE CONSOLIDATED PLAN OR THE ANNUAL ACTION PLAN.
Key Intended Outcome Supported:
N/A
Supporting Data(Surveys, Environmental Scan, etc.):
Item Summary/Recommendation:
The City is a U.S.Department of Housing and Urban Development(HUD)-designated entitlement community receiving an
annual allocation of HUD funding through the Community Development Block Grant(CDBG)and HOME Investments
Partnership(HOME)programs. HUD requires entitlement jurisdictions to have a detailed Citizen Participation Plan that
allow citizens to participate in the development of the Consolidated Plan, the annual Action Plan, any substantial
amendments, and the submittal of the Consolidated Annual Performance Report(CAPER).
The Mayor and City Commission adopted the existing Citizen Participation Plan on July 19, 1978 via Resolution No.78-
15672,and said Plan was subsequently amended on the following dates:September 21, 1983(Resolution No.83-17475);
March 16, 1988(Resolution No.88-19190);November 16, 1994(Resolution No.94-21410);April 5, 1995(via Resolution
No.95-21538);October 7, 1998(via Resolution No.98-22927);and February 21,2001 (Resolution No.2001-24262).On
August 25, 2015, HUD amended its rules requiring local governments to include the Assessment of Fair Housing to the
list of documents whose process shall follow the same citizen participation process required of those stated above.
The City,fulfilling HUD's request, updated the Citizen Participation Plan to include the Assessment of Fair Housing and
the criteria needed for substantial revisions. In addition, staff amended and clarified portions of the Citizen Participation
Plan eliminating repetitive language and contradicting terms, included the expanded use of technology,and unified the
criteria triggering any Substantial Amendment of the Consolidated Plan and annual Action Plans.
This amendment also includes reference to the Affordable Housing Advisory Committee("AHAC")as the advisory body to
the Division on housing and community development issues,instead of the Community Development Advisory Committee
("CDAC")which no longer exists, as stated in Ordinance 2014-3841 Governing Agencies, Board and Committees.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount = Account
Funds: 1
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Maria L. Ruiz, Housing &Community Services
Sign-Offs:
Department Director Assistant City Manager ity Manager
MLR KGB JLM
AGED EM R-711
MIAMIBEACH
DATE 20-I
A�� -1
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Philip Levine and Members of the City Commi j.sion
FROM: Jimmy L. Morales, City Manager `.
DATE: February 10, 2016
SUBJECT: A RESOLUTION OF THE MAYO \ AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA APPROVING THE AMENDMENT OF THE CITIZEN
PARTICIPATION PLAN IN THE FORM ATTACHED TO THIS RESOLUTION, TO
CONFORM WITH FEDERAL REGULATIONS AND MIAMI BEACH ORDINANCE
NO. 2014-3841; WHICH AMENDED CITIZEN PARTICIPATION PLAN INCLUDES,
AMONG OTHER CLARIFICATIONS, THE ADDITION OF THE ASSESSMENT OF
FAIR HOUSING, TO BE INCLUDED WITH THE CONSOLIDATED PLAN, THE
ANNUAL ACTION PLAN, AND THE PERFORMANCE REPORT; AND FURTHER
CLARIFYING THE CRITERIA WHICH WOULD TRIGGER A SUBSTANTIAL
REVIEW OF THE ASSESSMENT OF FAIR HOUSING OR A SUBSTANTIAL
AMENDMENT TO THE CONSOLIDATED PLAN OR THE ANNUAL ACTION PLAN.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The City is a U.S. Department of Housing and Urban Development (HUD)-designated
entitlement community as determined by the decennial census information on population growth
lag, age of housing stock, and poverty. As an entitlement community, the City receives an
annual allocation of HUD funding through the Community Development Block Grant (CDBG)
and HOME Investments Partnership (HOME) programs. HUD requires entitlement jurisdictions
to submit a Five-Year Consolidated Plan which establishes the strategic framework upon which
the City utilizes its funds. The Consolidated Plan is augmented and refined by the City's annual
submission of a One-Year Action Plan which delineates the specific projects and activities
funded by each year's HUD allocation.
HUD regulations, found in 24 CFR. 91.105, require entitlement jurisdictions to have a detailed
Citizen Participation Plan encouraging citizens to participate in the development of the
Consolidated Plan, the annual Action Plan, any substantial amendments, and the submittal of
the Consolidated Annual Performance Report (CAPER). Participation in the allocation process
allows citizens to become aware of how HUD funds are utilized to serve the needs of the
community. The Mayor and City Commission adopted the existing Citizen Participation Plan on
July 19, 1978 via Resolution No. 78-15672, and said Plan was subsequently amended on the
following dates: September 21, 1983 (Resolution No.83-17475); March 16, 1988 (Resolution
No.88-19190); November 16, 1994 (Resolution No.94-21410); April 5, 1995 (via Resolution No.
City Commissioners Memorandum—CDBG Funds Recapture
February 10,2016
(5 pages)
95-21538); October 7, 1998 (via Resolution No.98-22927); and February 21, 2001 (Resolution
No.2001-24262). On August 25, 2015, HUD amended its rules requiring local governments to
include the Assessment of Fair Housing to the list of documents whose process shall follow the
same citizen participation process required of the Consolidated Plan, the annual Action Plans,
their amendments and annual performance reports, as well as the criteria that would trigger a
substantial review of the Assessment of Fair Housing.
The City, fulfilling HUD's request, updated the Citizen Participation Plan to include the
Assessment of Fair Housing and the criteria needed for substantial revisions. In addition, staff
deemed necessary to amend and clarify portions of the Citizen Participation Plan eliminating
repetitive language, including the expanded use of technology to engage its citizens, and
eliminating contradicting terms found in the previously amended Citizens Participation Plan.
Furthermore, the City, following the language provided by the regulations, condensed and
clarified the criteria triggering any Substantial Amendment of the Consolidated Plan and annual
Action Plans. This change has an objective measure of 50% alteration that takes the
interpretation of the plan out of the process of determining if an amendment is substantial or not.
This amendment also includes reference to the Affordable Housing Advisory Committee
("AHAC") as the advisory body to the Division on housing and community development issues,
instead of the Community Development Advisory Committee ("CDAC") which no longer exists,
as stated in Ordinance 2014-3841 Governing Agencies, Board and Committees.
CONCLUSION
The Administration recommends approval of the amended Citizens Participation Plan, attached
hereto as Exhibit "A", in order to conform with the federal regulations and Miami Beach
Ordinance No. 2014-3841; which amended Citizen Participation Plan includes, among other
clarifications, the addition of the Assessment Of Fair Housing, to be included with the
Consolidated Plan, the Annual Action Plan, and the Performance Report; and further clarifying
the criteria which would trigger a substantial review of the Assessment of Fair Housing or a
substantial amendment to the Consolidated Plan or the Annual Action Plan.
F:\RH \$ALL\HSG-CD\CDBG\HUD Compliance Forms\Citizen Participation Plan\CDBG Citizen Participation Plan Memo.doc
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-
. .. EXHIBIT'A,
_ __ [-CITY OF- MIAMI BEACH
CITIZEN PARTICIPATION P-LAN , 'l
. ;. . : Amended
- February 10, 201"6 _ --
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TABLE OF CONTENTS
PROCESS FOR CITIZEN INVOLVEMENT 3
BACKGROUND 3
GENERAL GUIDELINES FOR CITIZEN PARTICIPATION 3
DEVELOPMENT OF THE AFH AND THE PLAN 4
ANTI-DISPLACEMENT 4
PUBLISHING THE PLAN 4
PUBLIC HEARING REQUIREMENTS 4
NOTICE OF HEARINGS 5
ACCESS TO COMMUNITY MEETINGS 5
CONSIDERATION OF PUBLIC COMMENTS 5
PROCEDURES FOR HANDLING COMPLAINTS RELATED TO THE PLAN 5
CRITERIA AND PUBLIC COMMENT PERIOD FOR AMENDMENT TO THE PLAN 5
PERFORMANCE REPORTS 6
CRITERIA AND PUBLIC COMMENT PERIOD FOR REVISIONS TO THE AFH 6
AVAILABILITY TO THE PUBLIC 6
ACCESS TO RECORDS 7
TECHNICAL ASSISTANCE 7
THE AFFORDABLE HOUSING ADVISORY COMMITTEE(AHAC) 7
PURPOSE AND FUNCTION OF THE COMMITTEE 7
GENERAL REQUIREMENTS FOR MEMBERSHIP ON AHAC 7
MEETINGS 8
ADDITIONAL REQUIREMENTS 9
PROCESS FOR CITIZEN INVOLVEMENT
BACKGROUND
A requirement of the Consolidated Plan is a Citizen Participation Plan that sets forth the City's
policies and procedures for citizen participation. The purposes of this Citizen Participation Plan are
to:
• provide for citizen participation to assure effective citizen involvement, in an advisory role,
in the development of the Consolidated Plan, any substantial amendments to the
Consolidated Plan, the Annual Action Plan, any substantial amendments to the Annual
Action Plan, the annual performance reports, the Assessment of Fair Housing, and any of
its revisions prior to their submittal to HUD; and
• encourage effective citizen participation, with particular emphasis on participation by
persons of low- and moderate-income; who are residents of slum and blighted areas and
who live in the community development target areas; and minority groups, in implementing
these federally-funded programs in accordance with the federal regulations found at 24
CFR Part 91.
The Citizen Participation Plan also sets out the public's role in the planning, implementation, and
assessment of the programs covered by the Consolidated Plan and the One-Year Action Plan
(together, the "Plan") for Federal Funds including: the Community Development Block Grant
(CDBG) program, the HOME Investment Partnerships (HOME) program, any substantial
amendments thereto; the performance reports submitted to HUD, and the Assessment of Fair
Housing ("AFH") and any revisions to it.
GENERAL GUIDELINES FOR CITIZEN PARTICIPATION
During the stages of the Plan and the AFH processes including preparation, revisions, substantial
amendments, and performance, the City will take actions to provide for and encourage the
participation of all its residents. This includes low- and moderate-income residents where housing
and community development funds may be spent. Citizen involvement is accomplished by the
following methods:
1. Consulting with the Housing Authority of the City of Miami Beach and the local Community
Housing Development Organization(s) (CHDOs) to encourage the participation of residents
of public and assisted housing in the development of the Plan and/or AFH;
2. Communicating with providers of services to special needs or other assisted housing
serving lower income clientele, minorities, non-English speaking persons, and persons with
mobility, visual, or hearing impairments;
3. Communicating with local Community Development Corporations, the Miami Beach Service
Partnership as social service providers, public health agencies and adjoining local
governments concerning the needs of low- and moderate-income residents;
4. Advertising meeting(s)/hearing(s) in newspaper(s) of general circulation, the City's Web
site, and the City's public access television channel(s); and
5. Ensuring that all citizens wishing to submit their view be offered an opportunity.
The Affordable Housing Advocacy Committee (AHAC), an eighteen (18) member citizen advisory
group, will be actively involved in the formulation of the Plan and will host public meeting(s) and
hearing(s)to obtain citizen input at the initial stages of development of the Plan and the AFH.
3
DEVELOPMENT OF THE AFH AND THE PLAN
Before the City adopts the Plan, the City will place a notice in the newspaper of general circulation
and on the City's Web site providing salient information including the amount of assistance the
City expects to receive; the range of activities that may be undertaken; and the estimated amount
that will benefit low- and moderate-income persons.
ANTI-DISPLACEMENT
For federally funded activities the City will attempt to avoid any displacement. In the event that the
City undertakes an activity with federal funding that would involve displacement, the City will follow
the procedures identified within the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970, as amended.
PUBLISHING THE PLAN
A public notice with a summary of the proposed Plan and/or AFH will be published in a newspaper
of general circulation. The summary will describe the contents and purpose of the Plan or AFH.
Copies of the entire proposed Plan and/or AFH will be available for public review at the following
locations:
City of Miami Beach - City Hall
1700 Convention Center Drive
Miami Beach, FL 33139
Office of the City Clerk and the Office of Housing and Community Services Division
After HUD acceptance, the Plan and/or AFH, along with any amendments and/or revisions, and
the performance report will be available to the public at the Office of Housing and Community
Services Division ("Division") and on the City's Web site- http://www.miamibeachfl.gov.
PUBLIC HEARING REQUIREMENTS
Opportunity for public comments are welcome at 8:30 a.m. on Commission meetings in the
Commission Chambers, located on the third floor of the City Hall, and are televised on the City's
public access channel. Public hearings will obtain citizens' views and provide responses to
proposals and questions of citizens, public agencies, and other interested parties.
A separate public hearing will be held during the Plan and AFH planning process to allow for
citizen participation before the proposed Plan and/or AFH are (is) published to receive comments
on the housing and community development needs and affirmatively furthering fair housing. This
meeting will take place during the monthly AHAC meeting as per the planning timeline.
The presentation of proposed activities, the adoption of the Plan and/or the AFH, as well as any
amendments and/or revisions will be hold during a Commission meeting allowing time for public
comment.
The Commission Chambers is accessible to accommodate persons with disabilities. Anyone
requiring special accommodations is encouraged to call the Division four business (4) days prior to
the scheduled meeting(s). Non-English speaking residents are encouraged to inform the Division
of attendance four (4) days prior to the scheduled meetings to allow arrangements to be made for
4
an interpreter.
NOTICE OF HEARINGS
Notice of public hearings, including time, place and purpose of the meeting will be published at
least fifteen (15) days before the hearing in the non-legal section of a newspaper of general
circulation, adding that information for non-English speakers will be provided upon request by
contacting the Division.
ACCESS TO COMMUNITY MEETINGS
At least two public community meetings will be held annually. Notice of the time, date, location,
and purpose of the meetings is publicized in a newspaper of general circulation and on the City's
Web site. Additional effort is made through direct e-mails to nonprofits, neighborhood groups, and
other organizations to encourage and emphasize the involvement of low- and moderate-income
residents. Meetings will be held in the Division's conference room. Additional locations that satisfy
these requirements may also be used.
All public community meeting sites are accessible to persons with mobility impairments. Anyone
requiring special accommodations is encouraged to call the Division four(4) business days prior to
the meetings. Non-English speaking residents are encouraged to inform the Division of attendance
four(4)days prior to the scheduled meetings to allow arrangements to be made for an interpreter.
CONSIDERATION OF PUBLIC COMMENTS
The City will receive comments or views regarding the proposed Plan and/or AFH, amendments
and/or revisions for a period of at least thirty (30) days prior to its submission to HUD. Citizens,
representatives of organizations, or representatives of units of local government, can present their
comments either in writing to the Division or orally at public or community meetings. A summary of
the public comments and/or views received will be attached to the Plan and/or AFH, amendments
and/or revisions. The City's response to the comments or views shall also be included.
PROCEDURES FOR HANDLING COMPLAINTS RELATED TO THE PLAN
Any citizen may file a written comment or complaint concerning the Plan, its Amendments, the
AFH, its revisions, and the annual performance report with the Office of Housing and Community
Development Division, 1700 Convention Center Drive, Miami Beach, FL 33139. All complaints
must include the name and address of the person(s)filing the complaint; a description of the act or
acts considered to be in violation; and other available pertinent information which will assist in the
review and resolution of the complaint. Such complaints should be filed within thirty (30) days of
the alleged discriminatory act. The Division will respond, in writing, to all written citizen complaints
within fifteen (15)working days, where practicable.
CRITERIA AND PUBLIC COMMENT PERIOD FOR AMENDMENT TO THE PLAN
The City will amend the Plan whenever one of the following occurs:
1. A change in allocation priorities or a change in the method of distributing funds;
2. Funding an activity using funds from any program covered by the Plan (including program
5
income) not previously described in the One Year Action Plan; or
3. A change in the purpose, scope, location or beneficiaries of an activity.
The public will be informed of an amendment that does not rise to the level of a substantial
amendment by notice posted on the City's Web site. The notice will contain a description of the
change which will be concurrently submitted to HUD.
If changes in the City's Plan constitute a substantial amendment, citizens will be given reasonable
notice of the proposed amendment and be provided a thirty (30) day comment period. A
"Substantial Amendment"will be triggered by:
• A change in the use of funds from one eligible activity to another which results in a
substantial alteration of the purpose, scope, location, or beneficiaries of an eligible activity.
A substantial alteration is understood to affect 50% or more of the activity as proposed.
A public notice of the proposed substantial amendment will be published in a newspaper of
general circulation and a public hearing will be held. The City will consider any comments or views
received in writing, or orally at public hearing, in preparing the substantial amendment. A summary
of the comments and the City's response shall be attached to the substantial amendment.
PERFORMANCE REPORTS
The City will receive comments on performance reports for a period of at least fifteen (15) days
before it is submitted to HUD. Its availability will be noticed via a newspaper of general circulation,
the City's Web site, its e-magazines and various social media. A summary of the views and
comments received in writing or orally at the public hearing will be attached to the performance
report with the City's response.
CRITERIA AND PUBLIC COMMENT PERIOD FOR REVISIONS TO THE AFH
The City will review its AFH whenever there is a "material change" that substantially alters the
information upon which the AFH is based so that the analysis, fair housing contributing factors, or
priorities and goals do not reflect the current situation. Samples of these material changes could be:
• Presidentially-declared disaster
• Major demographic changes and/or
• By HUD request if a significant change is detected
Significant revisions to the AFH shall be made available to the citizens for a thirty (30) day comment
period before the AFH is submitted to HUD for review.
•
AVAILABILITY TO THE PUBLIC
The following documents will be available to the public from 8:30 a.m. to 5:00 p.m., Monday
through Friday (except for City holidays)at the Office of Housing and Community Services Division.
1. The Citizen Participation Plan;
2. The Consolidated Plan and Annual Plans;
3. Substantial Amendments
4. The Annual Performance Reports; and
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5. The Assessment of Fair Housing and any revisions.
These documents will be available in a form accessible to persons with disabilities upon request by
contacting the Division either in person or by phone.
ACCESS TO RECORDS
The City will provide citizens, public agencies, and other interested parties with reasonable and
timely access to the documents stated above relating to the Plan, and the use of assistance under
the programs covered by the Plan for the preceding five years, as well as related to the AFH and its
revisions.
TECHNICAL ASSISTANCE
The City shall provide technical assistance to groups representative of persons of low- and
moderate-income that request assistance in developing proposals for funding assistance under the
Plan or commenting on the AFH. Technical assistance provided may include, but not limited to:
1. Information related to housing and community development;
2. Responding to citizen's inquiries regarding the Plan and the programs it covers;
3. Making referrals to other local, state and federal agencies, when necessary;
4. Responding to requests for assistance in developing proposals for funding; and
5. Information related to the AFH including analysis and fair housing contributing factors.
THE AFFORDABLE HOUSING ADVISORY COMMITTEE (AHAC)
PURPOSE AND FUNCTION OF THE COMMITTEE
The Affordable Housing Advisory Committee ("AHAC" or the "Committee") shall serve as an
advisory body to the Division staff and City Commission on housing and community development
issues, representing all residents of Miami Beach especially those directly affected by the Plan.
The role of the AHAC is to provide input regarding all phases of the housing and community
development programs, and effectuate and encourage citizen participation from all individuals,
especially low- and moderate-income persons and residents of Community Development target
areas.
The advisory services of the AHAC include, but are not limited to, the formation of the Plan.
However, the Committee or its officers will have no powers to make administrative decisions or
direct staff actions. The Committee shall facilitate community involvement regarding housing and
non-housing community development activities and shall serve as a forum to hear citizen concerns,
priorities, views and proposals.
The Division Director or his/her designee shall provide technical assistance to the Committee and
shall be the liaison between the Committee and the City Administration.
GENERAL REQUIREMENTS FOR MEMBERSHIP ON AHAC
Composition
7
The composition of the AHAC shall comply with Ordinance 2014-3841, Agencies, Boards and
Committees, as the same may be amended from time to time. The Committee shall be composed
of eighteen (18) appointed members. Seven (7) of the appointees are direct appointments of the
Mayor and the City Commissioners and must either be a resident of or demonstrate ownership/
interest in a business established in a locally designated Community Development target area for a
minimum of six(6) months. The remaining eleven (11) of the members shall be appointed at-large
by a majority vote of the Mayor and City Commission and meet the criteria as outlined in Florida
State Statute 420.9076.
The eighteen (18) members shall be appointed to represent city-wide concerns, and should be
selected on the basis of their ability to provide expertise in areas of relevance to housing and
community development programs (e.g. planning, law, real estate, social work, housing,
homelessness, .etc.). No AHAC member may submit an application for any City/HUD-funded
assistance program on any property or business in which they own or retain an interest. In making
their appointments, the Commission takes into consideration the need for representation of low- and
moderate-income persons, minority citizens, and residents of slum and blighted areas.
City of Miami Beach employees or appointed or elected officials directly involved with the utilization
or approval of community development funds and/or expenditures is ineligible for membership on
the AHAC. Members shall not be in conflict of interest as outlined below. Moreover, neither AHAC
members nor firms who employ AHAC members may provide consulting or other services to sub-
recipients.
Conflict Of Interest
AHAC members must comply with all federal regulations, specifically those listed under 24 CFR
570.611 for the CDBG Program, 24 CFR 92.356 for the HOME Program; Florida Statutes
112.3143 (1989); and City of Miami Beach Ordinance 2014-3841, which addresses conflicts of
interest, as same may be amended from time to time; and any other laws, regulations or
ordinances affecting conflicts of interest. All City of Miami Beach, State of Florida and/or HUD legal
opinions concerning AHAC conflicts of interest will be followed.
Vacancies
Consistent with the Section entitled "Composition" above and ordinance 2014-3841, vacancies
which may occur on the Committee, shall be filled by City Commission appointment. The City
Manager will give advance notice to the City Commission by notification in the agenda of any
vacancies on the AHAC.
Term Of Appointment
The term of appointment shall be two years from January 1st through December 31st.
Appointments for the two-year term will be made by the City Commission in January with vacancies
filled as soon as possible in order to maintain continuity.
MEETINGS
Compliance with Sunshine Amendment Requirements
All meetings of any board or commission of a municipal corporation at which official acts are to be
8
taken are declared public meetings and open to the public at all times, and no rule, resolution or
formal action shall be considered binding except as may be taken at such meeting. All AHAC
meetings will comply with the requirements of Florida's,"Sunshine Amendment" and will be held in
the open.
Meeting.Notices and.Scheduling
The Committee Liaison, with input from the AHAC Chairperson, will set the time and place of
meetings. Regular and special purpose meetings may be held at the City of Miami Beach City Hall,
located at 1700 Convention Center Drive, which is a facility located in a designated community
development (low/moderate income)target area, and is accessible to the handicapped. Members
of the community are encouraged to attend AHAC's meetings. Regular meeting notices shall be
provided in advance. In the case of a special meeting, a notice will be made as early as possible in
advance of such meeting, by personal communication and public notice. The Division will make
every effort to provide appropriate assistance with the mailing of meeting summaries, agendas and
notices.
Regular Meetings
The AHAC will hold public'meetings to discuss and provide recommendations on the proposed use
of funds and give citizens the opportunity to (i) express needs and -comments and (ii) submit
proposals for consideration. Committee meetings will be held monthly, or as needed, and will be
coordinated with the schedule for the preparation of funding recommendations for tall HUD
program components of the Plan. A tentative schedule of the community development process for
the City of Miami Beach will be made available by the Administration at the earliest possible
meeting of each calendar-'year.
Special Meetings
In order to ensure representation from individuals residing in affected community development
target areas,:the Administration, in conjunction with AHAC, may. hold neighborhood meetings/
• hearings to obtain input directly from those affected. AHAC attendance is not mandatory at these
special meetings. J,
Annual CDBG and HOME Planning Phase Meetings •
The City Administration will determine the annual costs necessary to administer the CDBG and
HOME Program. The Administration will also determine the annual funding necessary to meet the
required housing and community development needs and goals in accordance with the criteria
established by HUD. These funds must comply with the Plan. AHAC will support no less than the
minimum funding necessary to achieve these goals. The AHAC will then be asked to review the
written Request, for Proposals- from all organizations, in order to recommend funding levels for
eligible CDBG and HOME activities. Annual funding decisions are determined each year and are
promulgated in a One-Year Action Plan, in accordance with the Consolidated Plan.
Citizens will be apprised of any items as specified in the National Affordable Housing Act of 1990,
Public Law 101-625, the Housing and Community Development Act of 1974 as amended, and
applicable regulations for the above.
ADDITIONAL REQUIREMENTS
City of Miami Beach Ordinance No.2014-3841 which is attached to this Citizen Participation Plan
and the handbook provided to AHAC members, establishes additional requirements governing the
operation of the AHAC including: provisions on positions within the AHAC, minimal requirements for
a quorum and voting, and absences and removal, among others. The Handbook is available, upon
request, at the Division.
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