2015-29242 Reso RESOLUTION NO. 2015-29242
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN
RECOMMENDATION OF THE CITY MANAGER REGARDING THE
EXISTENCE OF A PUBLIC EMERGENCY AND, ACCORDINGLY, WAIVING,
BY 517TH VOTE, THE COMPETITIVE BIDDING REQUIREMENT, FINDING
FURTHER THAT THE BEST INTEREST OF THE CITY WOULD BE SERVED
BY SUCH WAIVER; AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO NEGOTIATE AMENDMENT NO. 4 TO THE DESIGN-BUILD
AGREEMENT BETWEEN THE CITY AND LANZO CONSTRUCTION CO.,
APPROVED PURSUANT TO RESOLUTION NO. 2014-28765, FOR THE
SUNSET HARBOUR PUMP STATION RETROFIT AND DRAINAGE
IMPROVEMENTS PROJECT; SAID AMENDMENT, IN THE NOT TO EXCEED
AMOUNT OF $2,721,607, TO BRING SUNSET DRIVE TO A 3.7 FEET NAVD
ELEVATION, INCLUDING ASSOCIATED WATER, SEWER, STORMWATER
IMPROVEMENTS, LANDSCAPING, LIGHTING AND IRRIGATION;
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
THE AMENDMENT, UPON COMPLETION OF SUCCESSFUL
NEGOTIATIONS.
WHEREAS, the City has a Design/Build contract agreement with Lanzo Construction
Y 9 9
Co. (Lanzo) for work associated with the neighborhood improvements to be completed within
the Sunset Harbour Neighborhood including landscaping, lighting, water, sewer, drainage and
paving, and the retrofit of the three pump stations; and
WHEREAS, as part of the Design/Build contract, Lanzo is currently performing roadway
work within Purdy Avenue and West Avenue, as well as 18th Street; and
WHEREAS, at the Commission meeting held on September 2nd, Commissioner Grieco
requested a discussion item on what it would cost to complete all of the construction in Sunset
Harbour; and
WHEREAS, the City received a cost proposal from Lanzo in May 2015, which proposal
indicated that an additional $7.5 million would be needed, inclusive of contingency, to complete
the remaining work in Sunset Harbour; and
WHEREAS, thereafter, the City requested that Lanzo provide to the City a value
engineered detailed cost proposal; and
WHEREAS, Public Works received the revised cost proposal from Lanzo, in the amount
of $6,437,131.04, to raise the roads to 3.70 feet NAVD for the remaining street improvement;
and
WHEREAS, after extensive negotiations with Lanzo, Public Works reviewed and deemed
the revised cost proposal acceptable for the work included, except Sunset Drive and 20th Street,
and recommended adding a ten percent (10%)for construction contingency; and
WHEREAS, on September 30th the City Commission approved the Lanzo revised cost
proposal totaling $7,080,844, and directed Lanzo to perform the necessary engineering to
develop accurate costs for the remainder of Sunset Drive; and
WHEREAS, as part of the entire Sunset Harbour Neighborhood Renovation, the Sunset
Harbour residents also requested that the proposal include additional landscaping for the area;
and
WHEREAS, the City was able to come to terms on a revised cost estimate for Sunset
Drive and 20th Street which scope of work includes: water, sewer, stormwater improvements,
landscaping, lighting and irrigation; and
WHEREAS, the landscaping and scope of work for Sunset Drive and 20th Street is
contemplated under the proposed Amendment 4; and
WHEREAS, these additional trees will also require an irrigation system to support them;
and
WHEREAS, the above recommended change in scope would significantly shorten the
delivery of the remaining work, keep Lanzo mobilized on-site; and only extend the construction
schedule by four (4) months, bringing the new anticipated Project completion date to November
2016; and
WHEREAS, the Administration believes that given: 1.) current conditions, both at the
Project site and within the neighborhood; 2.) the potential community hardships, quality of life
issues, potentially aggravated due to a postponement of the current work in order to undertake a
procurement process; and 3.) the fact that this contractor is already performing work in the area,
the City Administration, in assessing the totality of factors giving rise to this situation, believes
there is ample support to find that a public emergency exists.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
accept the written recommendation of the City Manager regarding the existence of a public
emergency and, accordingly, waiving, by 5/7th vote, the competitive bidding requirement, finding
further that the best interest of the City would be served by such waiver; authorizing the City
Manager or his designee to negotiate Amendment No. 4 to the design-build agreement between
the City and Lanzo Construction Co., approved pursuant to Resolution No. 2014-28765, for the
Sunset Harbour Pump Station Retrofit And Drainage Improvements Project; said amendment, in
the not to exceed amount of $2,721,607, to bring Sunset Drive to a 3.7 feet NAVD elevation,
including associated water, sewer, stormwater improvements, landscaping, lighting and
irrigation; further authorizing the Mayor and City Clerk to execute the amendment, upon
completion of successful negotiations.
PASSED and ADOPTED this 9 day of Dea.Dece en be r , 2e, 5.,•
� B 11111 f /�•,%/
ATTEST. .� .. 4
... F,
4i i,f.
/ �. �✓'- PHILIP ;471-' t, MAYOR
3/ *r / / /
RALP Y GRA-' O, CI C� R� ORATED , f f
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T:WGENDA\2015\December\PUBLIC WORKS 711, 7' •.�`i "'.,Pr� •
ver2.doc ��IIIIII',`��� � tations Im•.-`•v nts Amendment 3 Reso without parking
APPROVED AS TO
FORM & LANGUAGES
& FOR EXE UTION
3— ( �
Date
City Attorney
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Written Recommendation Of The City Manager Regarding The Existence Of A Public Emergency And,
Accordingly, Waiving, By 517th Vote, The Competitive Bidding Requirement, Finding Further That The
Best Interest Of The City Would Be Served By Such Waiver; Authorizing The City Manager Or His
Designee To Negotiate Amendment No. 4 To The Design-Build Agreement Between The City And
Lanzo Construction Co., Approved Pursuant To Resolution No. 2014-28765, For The Sunset Harbour
Pump Station Retrofit And Drainage Improvements Project; Said Amendment, In The Not To Exceed
Amount Of $2,721,607, To Bring Sunset Drive To A 3.7 Feet NAVD Elevation, Including Associated
Water, Sewer, Stormwater Improvements, Landscaping, Lighting And Irrigation; Further Authorizing The
Mayor And City Clerk To Execute The Amendment, Upon Completion Of Successful Negotiations.
Key Intended Outcome Supported:
Ensure value and timely delivery of quality Capital Projects.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
Lanzo has submitted the costs to complete Sunset Drive, Landscape and Irrigation. The construction work includes
raising the roadway elevation, harmonizing the sidewalk and driveways with abutting properties, landscape,
irrigation,water/sewer improvements and street lighting.
The proposals provided for the Sunset Drive Improvements include roadway design and construction, converting
Sunset Drive to a one-way street and adding diagonal parking on both sides of the road, also the replacement of the
existing cast iron 20-inch water main (constructed 1964-1973) along Sunset Drive and a segment of the existing
cast iron 12-inch water main (constructed 1964-1973) along 20 Street. The proposal for this work is $2,001,832
(Attachment A).
The proposal provided for additional Landscape includes irrigation, medjool/sylvester palms, and Silver and Green
Buttonwood trees. The proposal for this work is$472,356 (Attachment B). Therefore, the total cost to complete the
pending construction work in the Sunset Harbour Neighborhood is in the amount of$2,474,188.
The amount of the work for the recommended proposals (Attachment A & B) is $2,474,188 and the
Public Works Department is recommending a ten percent (10%) construction contingency of$247,419.
The grand total for the project is in the amount of$2,721,607.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
ALTO: 1 $2,645,023 Stormwater Bond Series 2015
2
$ 76,584 420-2300-069357
OBPI Total $2,721,607
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Eric T. Carpenter,ext.6012
Sign-Offs:
Department Director Assistant Manager City Ma ager
JJF ETC JLM
T:\AGENDA\2015\September\September 30 Meeting\PUBLIC WORK \Sunset Harbour Pump Stations Improveme s hange
Order No 4.Summary.docx
Agenda Item R 7 AR
Date !a-
CA MIAMI BEACH 9-1 am
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSIS1N MEMORANDUM
TO: Mayor Philip Levine and Members o'the City Co ',mission
FROM: Jimmy L. Morales, City Manager
DATE: December 09, 2015
SUBJECT: A RESOLUTION OF THE MAYO AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEP ING THE WRITTEN RECOMMENDATION OF
THE CITY MANAGER REGARDING THE EXISTENCE OF A PUBLIC EMERGENCY
AND, ACCORDINGLY, WAIVING, BY 517TH VOTE, THE COMPETITIVE BIDDING
REQUIREMENT, FINDING FURTHER THAT THE BEST INTEREST OF THE CITY
WOULD BE SERVED BY SUCH WAIVER; AUTHORIZING THE CITY MANAGER
OR HIS DESIGNEE TO NEGOTIATE AMENDMENT NO. 4 TO THE DESIGN-BUILD
AGREEMENT BETWEEN THE CITY AND LANZO CONSTRUCTION CO.,
APPROVED PURSUANT TO RESOLUTION NO. 2014-28765, FOR THE SUNSET
HARBOUR PUMP STATION RETROFIT AND DRAINAGE IMPROVEMENTS
PROJECT; SAID AMENDMENT, IN THE NOT TO EXCEED AMOUNT OF
$2,721,607, TO BRING SUNSET DRIVE TO A 3.7 FEET NAVD ELEVATION,
INCLUDING ASSOCIATED WATER, SEWER, STORMWATER IMPROVEMENTS,
LANDSCAPING, LIGHTING AND IRRIGATION; FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE THE AMENDMENT, UPON
COMPLETION OF SUCCESSFUL NEGOTIATIONS.
ADMINISTRATION RECOMMENDATION
The Administration recommends adopting the Resolution
FUNDING
Amount Account Number
$2,645,023 Stormwater Bond Series 2015
$ 76,584 420-2300-069357
$2,721,607
BACKGROUND
The City has a Design/Build contract agreement with Lanzo Construction Co. (Lanzo) for work
associated with the neighborhood improvements to be completed within the Sunset Harbour
Neighborhood including landscaping, lighting, water, sewer, drainage and paving, and the
retrofit of the three pump stations. As part of the Design/Build contract, Lanzo is currently
performing roadway work within Purdy Avenue and West Avenue, as well as 18th Street.
Commission Memorandum—Sunset Harbour Pump Stations Improvements
Page 2 of 3
At the Commission meeting held on September 2nd, Commissioner Grieco requested a
discussion item on what it would cost to complete all of the construction in Sunset Harbour. A
cost proposal had been received from Lanzo in May 2015 which was the basis of the discussion
of needing an additional $7.5 million inclusive of a contingency to complete the remaining work
in Sunset Harbour. At that meeting, Lanzo was requested to provide a value engineered
detailed cost proposal.
Public Works received from Lanzo the revised cost proposal in the amount of $6,437,131.04 to
raise the roads to 3.70 feet NAVD for the remaining street improvement. After extensive
negotiations with Lanzo, Public Works has reviewed and deemed the revised cost proposal
acceptable for the work included, and has recommended adding a ten percent (10%) for
construction contingency.
On September 30th the City Commission approved the revised cost proposals totaling
$7,080,844. They also directed the contractor to perform the necessary engineering to develop
accurate costs for the remainder of Sunset Drive.
Also, as part of the whole Sunset Harbour Neighborhood Renovation, the Residents have
requested to provide additional landscaping that will encompass what has already been planted
in the area. These additional trees will also require an irrigation system to support them.
The above recommended change in scope would significantly shorten the delivery of the
remaining work, keep the Contractor mobilized on-site; and only extend the construction
schedule four (4) months bringing the new anticipated Project completion date to November
2016.
COST ANALYSIS
Lanzo has submitted the costs to complete Sunset Drive, Parking Lot P46, as well as
Landscape and Irrigation enhancements. The construction work includes raising the roadway
elevation, harmonizing the sidewalk and driveways with abutting properties, landscape,
irrigation, water/sewer main improvements and street lighting.
The proposals provided for the Sunset Drive Improvements include roadway design and
construction, converting Sunset Drive to a one-way street and adding diagonal parking on both
sides of the road, also the replacement of the existing cast iron 20-inch water main (constructed
1964-1973) along Sunset Drive and a segment of the existing cast iron 12-inch water main
(constructed 1964-1973) along 20 Street. The proposal for this work is $2,001,832 (Attachment
A).
The proposal provided for additional Landscape includes irrigation, medjool/sylvester palms,
and Silver and Green Buttonwood trees. The proposal for this work is $472,356 (Attachment B).
The Public Works Department recommends proceeding with work proposed to complete the
remaining improvements associated with Sunset Drive, additional landscaping and irrigation, in
the amount of$2,474,188.
After negotiations with Lanzo, it is the opinion of Public Works that going out to bid for this
construction would not necessarily yield a much lower price. The field of typical bidders to past
solicitations is small. The procurement process will also take several months and possibly delay
the overall neighborhood completion beyond the next King Tide cycle.
Commission Memorandum— Sunset Harbour Pump Stations Improvements
Page 3 of 3
The amount of the work for the recommended proposals (Attachment A & B) is $2,474,188 and
the Public Works Department is recommending a ten percent (10%) construction contingency of
$247,419. The grand total for the project is in the amount of$2,721,607.
CONCLUSION
The cost proposals were requested and received at the request of the Commission due to the
demand of the neighborhood to complete all of the pending construction. The most expeditious
method to complete all of the pending construction would be to add it to the existing contract
with Lanzo.
The Administration recommends adopting the resolution following the recommendation of the
Public Works Department.
Attachment A— Lanzo cost proposals Sunset Drive Improvements.
Attachment B— Lanzo cost proposals Landscape and Irrigation.
JLM/ f /JJF/BAM/WRB/JJR
T_Drive\AGENDA\2015\December\PUBLIC WORKS\Sunset Harbour Pump Stations Improvements Amendment 3. Memo.doc
Attachment- A
LANZO
CONSTRUCTION COMPANY
Delivering sustainable urlrastnlcture solutions
for Lvmonow's communities
November 24,2015
Bruce Mowry,Ph.D,P.E.
City Engineer
Public Works Department-Engineering Division
1700 Convention Center Drive
Miami Beach,FL 33139
Reference: Sunset Harbour Pump Station Retrofit—ITB No. 60-2013TC
Sunset Harbour EIevation 3.7 Design and Build Proposal
Design and Construction of Sunset Drive
The following with attachments summarize Lanzo's proposal to construct Sunset Drive & 20th Street. The limits of
construction are,as presented in the attached WTrim Plans of November 20th and the watermain noted sheet. This
presentation is a Lump Sum Cost Proposal. For water main improvements along this area,there is an additive proposal
below and justified in the attached documents.
Scope of work is as reflected in the attached drawing and unit breakdown sheet. All work per City Standard Details
and as summarized below. Note: Private Property Concrete Harmonization is defined as harmonization up to the City
ROW and limerock to existing grade transition for harmonizing driveways into private property.
• Sunset Drive&20th Street,Roadways (Detail Attached) $1,638,512.13
• ADDITIVE: Sunset Drive&20th Street,Water(Detail Attached) $ 363,320.00
Sunset Dr.&20`h,to Alton $2,001,832
Total Cost Proposal (Road &Water Mains) $2,001,832
Please note that Viton Gaskets(contaminated soils)are not included in this cost proposal. Proposal assumes cut in
connections(City can isolate existing for connection).
The expected Design and Construction duration is 12 weeks after City approval and obtaining any required permits.
Sincerely,
) ) \ L
aniel Mesquita,PM
Lanzo Construction Company
Attachment(s)
CC: LCC/File
125 SE 5111 Court Deerfield Beach FL 33441-4749 Phone(954)979-0802 Fax(954)979-9897
www.lanzo.net
11/24/2015 1:41 PM F429 Raise Road Along Sunset Dr PAGE 1 OF 1
Proposed Proposed
ITEM DESCRIPTION QTY UNIT UNITS TOTAL
ROAD BUILDING PAVING AND HARD SCAPE ALL
BUT 20TH ST
1 General Conditions 1.00 LS 141,000.00 141,000.00
2 Engineering/Design 1.00 LS 140,000.00 140,000.00
3 Asphalt 2"Thick S-III 3,594 SY 20.00 71,880.00
4 Lime Rock Base 8" 3,594 SY 18.00 64,692.00
5 Stabilize Subbase 12"No Geofabric Stablization 4,073 SY 14.00 57,022.00
6 Import and Grade Fill Material In Place 4,185 CY 21.00_ 87,888.89
7 Parking Stopes 20 EA 130.00 2,600.00
8 Private Property Concrete Harmonization 318 SF 16.00 5,088.00
9 Drive Way Aprons 255 SF 14.00 3,570.00
10 Curb any Type,Valley Gutter-Gray Concrete 1,077 LF 25.00 26,925.00
11 Sidewalk-Gray Concrete 6,880 SF 10.00 68,800.00
12 ADA Cross Walk Ramps 12 EA 2,000.00 24,000.00
13 Thermo Striping 6" 2,133 LF 2.50 5,332.50
14 Thermo Striping 18" 189 LF 8.00 1,512.00
15 Thermo Striping 12" 705 LF 5.00 3,525.00
16 MOT/Detour and Barrier Wall 1 LS 130,000.00 130,000.00
17 Demo Exisitng Hard Scapes 1 LS 80,000.00 80,000.00
18 Sod Landscape Areas(No Irrigation,Bahia Sod) 5,786 SF 1.00 5,786.00
19 Remove Existing Trees in Conflict with Improvements 1 LS 8,000.00 8,000.00
DRAINAGE MODIFICATIONS
20 Install New Catch Basins 8 EA 4,500.00 36,000.00
21 Install New Manholes 2 EA 4,500.00 9,000.00
22 Drainage Pipe 18"A2000 Pipe 605 LF 400.00 242,000.00
23 Adjust Rim,Valve Box,Service Box&FH Elevations to 1 LS
Match Proposed 43,000.00 43,000.00
24 De-Muck Pipe Line 784 CY 26.00 20,390.74
25 Install Yard Drains in Landscape Areas 4 EA 4,000.00 16,000.00
26 Tie Into Existing Structure with New Pipe 1 EA 5,000.00 5,000.00
TOTAL 1,299,012.13 1,299,012.13
ALTERNATE LINE ITEMS Proposed Proposed
ITEM DESCRIPTION QTY UNIT UNITS TOTAL
Lighting for Sunset,Allowance 850 LF 370.00 314,500.00
Landscaping Allowance 1 LS 25,000.00 25,000.00
TOTAL 339,500.00 339,500.00
1,638,512.13
ay ,�NZO F429 Sunset Drive 3.7 Ely 24-Nov DM FINAL.xlsx
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Attachment e B
,BLANZD CONSTRUCTION COMPANY
O- eriep euetieutde ineystreeture.eoue ems
ter Uwoorre etr oearwmNes!
November 23`h, 2015
Jose Rivas
Public Works Department
City of Miami Beach
1700 Convention Center Drive,4th Floor
Miami Beach, FL 33139
Reference: Sunset Harbour Pump Stations Retrofit—ITB No. 60-2013TC
Landscaping Allowance Estimate for Phase II Sunset Harbour
Jose,
Per City request, we have devised an estimate for Landscaping Allowance for the remaining Sunset
Harbour Neighbourhood. This estimate was based on discussions with the City and Residents on what
type of plants are being requested. The prices are based on what we have typically seen, although, please
understand, this is purely used as a rough idea for building an Allowance budget since there is no
landscaping or irrigation design. The Landscape Allowance would be for a total of$ 472,355.88, backup
for obtaining this number is attached.
Please feel free to call me should you have any questions.
Sincerely,
Daniel Mesquita
Project Manager
Lanzo Construction Co.,FL
407 Lincoln Road Miami Beach FL 33139 Phone(954)979-0802 Fax(786)476-0368
www.lanzo.net
ITLANZOPage 1of1
CONSTRUCTION COMPANY
Landscaping Sunset Harbour Allowance Estimate
Description Quantity Units Unit Price Extended Price
Irrigation Sleeves 1 LS $ 40,000.00 $ 40,000.00
Irrigation 1 LS $ 35,000.00 $ 35,000.00
Water Service Installation for Irrigation 1 LS $ 25,000.00 $ 25,000.00
Power to Irrigation Controler 1 LS $ 40,000.00 $ 40,000.00
F&I Green Buttonwood 20 EA $ 914.25 $ 18,285.00
F&I Medjool Palm 25 EA $ 9,200.00 $ 230,000.00
F&I Pigeon Plums 20 EA $ 1,063.75 $ 21,275.00
F&I Silver Buttonwood 20 EA $ 1,063.75 $ 21,275.00
Top Soil 1 LS $ 10,000.00 $ 10,000.00
Ground Cover(Granite Rocks) 1 LS $ 20,000.00 $ 20,000.00
Ground Cover(Shrubs) 1 LS $ 10,000.00 $ 10,000.00
Sub-Total $ 470,835.00
Landscape Allowance Currently Remaining in Contingency(Approx.) $ 10,000.00
Allowance Amount $ 460,835.00
Bonds&Insurance(2.5%) $ 11,520.88
Total $ 472,355.88
City of Miami Beach
Sunset Harbour Improvements 11/23/2015