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Certification of Contract for Millenium Relocation Services, Inc. ! CI\ i43-i( CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT, TITLE: For Moving Services CONTRACT NO.: 2015-093-ITB-MC EFFECTIVE DATE(S): This Contract shall remain in effect for three (3) years from date of Contract execution by the Mayor and City Clerk, and may be renewed, at the sole discretion of the City, though it's City Manager, for two (2) one (1) year options to renew upon written mutual agreement between the two parties. SUPERSEDES: N/A CONTRACTOR(S): Millennium Relocation Services, Inc., a Florida corporation ESTIMATED ANNUAL CONTRACT AMOUNT: A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the p Y Y Y City of Miami Beach, Florida (the City), on January 13, 2016, for approval to award a contract, upon execution, between the City and Millennium Relocation Services, Inc., a Florida corporation (the Contractor), as a tertiary vendor (the Contract). B. EFFECT — By executing this Contract, Contractor agrees to provide moving services to the City, on a non-exclusive basis, pursuant to City Invitation to Bid No. 2015-093-ITB- MC and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Department of Procurement Management policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 2015-093-ITB-MC. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to City's representative, Anthony Kaniewsky, Property Management Director at 305-673-7000 ext. 2914. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or 1 Certification of Contract any portion of work and/or services required by the Contract Documents without the prior written consent of the City. Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. 2 Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Alex Denis, Procurement Director City of Miami Beach Department of Procurement Management 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor: Millennium Relocation Services, Inc. 9332 NW 101 Street Medley, FL. 33178 Attn: Julio Martinez Phone: 305-805-1264 Fax: 305-805-1266 E-mail: julio.martinez(a�movenowusa.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 3 Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. Contractor shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. 4 Certification of Contract IN WITNESS WHEREOF the City an Contracto a e cause this/Certification of Contract to be signed and attested on this / day of f eu'. 20 / , by their respective duly Y Y p Y authorized representatives. ATTEST: MILLENNIUM RELOCATION SERVICES, INC. l / _ , / ce.,, L. By: S:cr-to /r ignat re P esident/ Signature c /L(.40,7,/t/c,--2_____. li,_,_ :, ,_ dAi---Dmed, . L_Gt..)Pr' t Name Print Name Dat ATTEST: . CITY OF MIAMI BEACH � I IAI By RA'A .117 eIRANADi, CITY CLERK� ,tuantlioN PHILI/ ,'1. IIVEf'MAYOR _4-1,0, E3 ,i44. / , ' i // v3-.............,s, ,,„,,/,,,, / „f"Ne...... i -... 0 # / • _4., =.INCORP ORATED: 74'`' F:\PURC\$ALL\Solicitations\2014\2014-002 44, �:•Armo• ar Se�vys \•:ntract\2014-002-ITB-MF.doc fj,t ' j.' '' \fit � 2 � %h" .��' APPROVED AS TO FORM & LANGUAGE . & FOR EXECUT ON 4€1-2_. • City Attorney q� Dote 5 4� ' I ATTACH M E NT A F . • . - ' ‘RESOLUTION COMMISSION'ITEMS AND_COMMISSION -H . .,. MEMORANDUM :.-;,:-,...1-,7-• -- • . . c.1 - - • ■ REQUEST FOR CITY MANAGER APPROVAL PROCUREMENT DIVISION Requested Action Piggyback Approval Award of ITQ Contract Execution Request for Contract Term Renewal Change Order Approval XXX Other Request for approval to release Purchase Orders, pursuant to Invitation to Bid (ITB)#2015-093-MC for the purchase of moving services for the Property Management Department. . . Why is requested action necessary? The City of Miami Beach Property Management Department is seeking to establish a contract for moving and relocation services on an as needed basis for City departments. ITB No. 2015-093-MC,was issued on March 25, 2015,with a bid opening date on April 15,2015,The Procurement Department issued bid notices to thirty-five (35) companies. Sixteen (16) prospective bidders accessed the advertised solicitation. The • notices resulted in the receipt of three(3) bids:Jasmov, Inc. DBA Bekins of South Florida, Millennium Relocation Services, Inc., and Taylor Concept Co.DBA Esquire Logistics, Inc. See bid tabulation(attached). The ITB stated that the lowest responsive, responsible bidder meeting all terms,conditions, and specifications of the ITB will be recommended for award. Also, a provision for Multiple Award is contained in the ITB, stating that the City may award up to three vendors(primary,secondary,tertiary). The City Code estates that contract awards under$50,000 shall be awarded by the City Manager or his designee. Approval is being requested since expenditures are not expected to exceed $50,000 during the term of the contract. In the event that services would be required exceeding $50,000,an ITB will be issued for City Commission approval.All bids received have been considered, pursuant to ITB#2015-093-MC, and approval is being requested to award Taylor Concepts, Co. DBA Esquire Logistics, Inc.as Primary,Jasmov, Inc. DBA Bekins of South Florida as Secondary,and Millennium Relocation Services, Inc.as Tertiary. Previous Action(s) •N/A Authority Pursuant to Section 2-369 of the Miami Beach City Code, all contracts, when the sum is equal or less than $50,000 shall be awarded by the City Manager or his designee to the lowest and best bidder. Fiscal Impact All funds expended will have been previously authorized for this purpose,estimated at$50,000 for the term of the contract. Additional purchases are continent on available funding and Commission as'royal. Term Three years or$50,000 whichever occurs first. •- — Attachments • Invitation to Bid No.2015-093-MC, Bid Tabulation. / I Y/ Approval D. Head: Oilfr---1 i Pr. ,i(:��ir AC i " '" wager C Da e: Date: .1 DaDate: , Dat .li ,s ";. CD 0- C) CD G. • CD CD CD CD CD CD CD p Co 0 0 0 0 0 0 0 0 0 0 0:J1 p {L:;;: O O O O O 0 CD O O CD CD CD O(;�..:.;,;". y O N- O O N O Cf') O C) 69 O C J EA O .. O I` O 1+ N M M O N in oo p er:`.' r Eil EH r N 63 iD • y H3 614 'a CO cu — t W f0 " 'T' O CD CD CD CD CD CD O CD O CD ..0.,. :L. O IC) CD CD O IC) O O O O O ":Ju.,.0 t'ica.�%%''� O 6N9 b�9 6�9 a b4 El? EFT 64 CO 69 69 C?' p i i 1 I I I I< _;?:',-...j.."-,'"4.".6,!•••':;',7 Ce . . • .•, ° - 0 * CD O O O O CD CD CD CD CD CD O O O CD O O O LC O C) O O O O O . ,J -k� O O O O O .) - N O N O O O O `:LL', =: O co O CD IC CD 6g O t,-a"•';r J O O O O O O U CO CO I` LO N LC Er,r?. _ 69 69 69- 6H ER .,,:Z!:.:,.A€.. 613- nr .;:::41,...„ -'rj 1-- x ill. (::5'1 Lu o°7..-J 0 t�i'..;;Ce • CD CD 0 0 O CD 0 0 0 ja:: •'=ry o CD CD 0 C) LC o 0 0 , .,Z,_. -I,-.''V1 = N M CO cr - Efy -- 6H CO EH 6f} '>-:(/l ^. .0 O G:f:'..5:1,72,:,1 L . U 11 uJ 1• ;'n, C ._bb's C I)cD 0 00 CD CD O O CD O 0 in o CC) o o .: r ion.. _ INOSAMOMMIROMMINIWOMMIIMPifftialMellp • MIAMIBEACH City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel;305-673-7490 x 6858 Fax:786-394-4330 ADDENDUM N.O. 1 INVITATION TO BiD (ITB) NO. 2015-093-MC MOVING SERVICES April.9,2015 This Addendum is issued in response to questions from prospective bidders, or other clarifications and revisions made by the City. The ITB is amended in the following particulars only. 1. REVISION: Appendix"C", Minimum Requirements, are hereby revised as follows: i. Vendor employees shall havoc completed a f- :-. _ e--_ _--_ _ . _ _ _ _ - City cvidonco of —-- .•-. - -•- -_ _ -term of the resultant contract. li Vendor shall hie-aia-ass_--e --- =..- • - -_: - - .. - - --e .• - - :- .•: I: • - ._ •- =•-•e•- - : - •- .: e"' in business f1orr a minimum of three (3) years, with experie nce In s- _ s- -= .. • - - e d • •c . • i. Bidder shall have been in business for a minimum of three(3)years. SUBMITTAL REQUIREMENT: Submit occupational license or business tax receipt demonstratin• that vendor has been in business for at least three 3 ears. ii. Bidder must have a minimum of three(3)clients in the last five'(5)years where it:has completed work similar in scope to the requirements of this ITS Involving commercial office moves. SUBMITTAL REQUIREMENT: For each client listed •rovlde: asenc name• asenc representative;. client representative email address and telephone number; contract dates, and a brief scope of work. 2, REVISION: Appendix"C", Workforce Requirements, are hereby revised as follows: • "The vendor shall assign an exp d on-site Project Manager/Protect Coordinator/Supervisor for each move on an as needed.basis. The Vendor's Project Manager/Protect Coordinator/Supervisor and other designated representatives will work closely and collaboratively work with the City's Representative for each move. If requested, the Project Manager/Project Coordinator/Supervisor must be on site throughout the duration of each move." 3. ADDITION: On Appendix "D", Special Conditions, add Item 14. "Additional Services or Equipment"as follows: • 14. ADDITIONAL SERVICES OR EQUIPMENT. After award, the City may require additional services.or equipment, similar in scope to the requirements of this ITB, from time to time. Services or equipment not specifically identified in this ITB may be added by mutual agreement of the Parties and approval of the City Manager or designee. 4. RESPONSES TO�UESTIONS RECEIVED: Q'(. I am a veteran.What proof is it required? INVITATION TO BID MOVING SERVICES 2015-093-MC • BID ISSUANCE DATE: MARCH 25, 2015 BID DUE: APRIL 15, 2015 @ 3:00 PM ISSUED BY: . a4. r N OWIMINIMINfrierwini 1915•2015 /V\IA/V1bLACt Marcelo Cam, CPPB, Procurement Coordinator DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.7000 x.7490 I Fax: 786.394.5494 I www.miamibeachfl.gov MIAMI BEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1.GENERAL. ---- -This-Invitation to-Bid (ITB)-is issued by the City-of-Miami Beach, Florida-(the-"City"),--as-the-means-forprospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and,subsequently, the successful • Bidders(s)(the"contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with . PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. This solicitation is being issued to contract for moving services as needed throughout the City. This solicitation may not be limited to assembly and disassembly of work stations,trucking as needed, Storage, Labeling, Packaging. 3.SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: ITB Issued March 25, 2015 Pre-Bid Meeting April 1, 2015 at 10:00 am Deadline for Receipt of Questions April 8, 2015 by 5:00 pm Responses Due April 15, 2015 at 3:00 pm Tentative Commission Approval Authorizing Award N/A 4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: Marcelo Cam,CPPB 305.673.7000 x.7490 marcelocamAmiamibeachfl.gov Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado(a miamibeachfl.gov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5.PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled. ITB 2015-093-MC 3 MIAMI BEACH 9. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid,to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance,furnishing of the Work, or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 10. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three(3) calendar days written notice • of any such postponement to all prospective Bidders through PublicPurchase. 11. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2.371 shall be barred. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise, and which is within five percent(5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two(2)or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service,then the award shall be made to the service-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the • City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s)and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder,and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: ITB 201 -0 3- C 5 fi MIAMI BEACH in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax)or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). • 22. ANTI-DISCRIMINATION. The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race,color, religion, sex or national origin. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person,company or corporation,without the prior written consent of the City. 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives,to any books,documents, papers and records of Contractor which are directly pertinent to this formal solicitation,for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books,documents, papers and records pertinent to the Contract for three(3)years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal . . - to comply with this condition shall result in the immediate cancellation of this contract by the City. _ 25. BID BONDS, PERFORMANCE BONDS,CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be . submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required,to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. • 28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part.of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications,or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7)calendar days prior to the scheduled Bid opening date,a request for clarification. Any interpretation of the Bid, including, without limitation,.responses to questions and request for clarification(s)from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original - specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in section 5.0, Acknowledgements/Affidavits. Failure to acknowledge.Addendum may deem a_bid non-responsive. ITB 2015-093-MC MIAMI BEACH City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of • a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this • subsection. 35. DISPUTES. In case of any doubt or difference of opinion as to the items and/or services(as the case may be)to be furnished hereunder,the decision of the City shall be final and binding on all parties. 36. DISCREPANCIES, ERRORS AND OMISSIONS. In the event of a conflict between the Bid documents,the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid;then B. Addendum issued for this Bid,with the latest Addendum taking precedence;then C. The Bid; then D. The bidder's bid in response to the Bid. 38. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 39. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers'and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s)offered conform with or exceed quality as listed in the specifications. ITB 2015-093- C q .MIAMI BEACH 47. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee,contractor,or agent of the City,for the purpose of influencing consideration of this Bid. 48. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims.and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided.The above indemnification provisions shall survive the expiration or termination of this Agreement. 49. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 50. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits,and inspection fees required under the contract; and shall comply with all Applicable Laws. 51. LEGAL REQUIREMENTS.The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be.a cause for relief from responsibility. 52. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 53. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. ITB 0 5-093- C 1 t MIAMI B H 62.PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the"BID FORM". • However, in all cases must be provided within five(5)calendar days upon request from Purchasing Agent. 63. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. • 64. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. • 65. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 66.SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract,or on an as-needed basis through the City's spot market purchase provisions. 67. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 68.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 69. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion, which will make a recommendation for award to the City Commission. 70. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto,the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. AINSIESEIMINP 11B 2015-093-MC 13 MIAMI BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids.Additionally, five(5) bound copies and one (1)electronic format(CD or USB format) are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. • • 2. BID PROPOSAL.The Bid Proposal is to include the following: • • TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive.All corrections on the Cost Proposal Form shall be initialed. • • • TAB 2-Bid Certification,Questionnaire and Affidavits (Appendix A). • TAB 3—Other related documents,certifications,etc. • 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. Balance of Page Intentionally Left Blank • ITB 2015-093-MC 15 ( Solicitation No: Solicitation Title: 2015-093-MC MOVING SERVICES Procurement Contact Tel: Email: Marcelo Cam,CPPB 305-673-7000 x.7490 Marcelocam( rniamibeachfl.cov PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No.of Employees: No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: • FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to: any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. !TB 2015-093-MC 17 7. Vendor Campaign Contributions.Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 8. Code of Business Ethics.Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the • City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others,the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer.shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business • Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.govlprocurementl. 9. Living Wage. Pursuant to Section 2 108 of the Miami Beach City Code,as same may be amended-fr-em-time-te-timer Pr- •pese • ---' -- - -- - :••e e -- •- - - - - i - :. --• . --•••• - -- •: -- - - - - - -e'•••'••••! '.• -•' .. - ! • eetobcr 1,2012, c$11.281hr with health -- . .. _• •'. .. a cneflts. •- • _ • _ e'•' • - . -. ' -_ • •+esie inflation using the Consumer Price In:: - . - e-' -- •- • -• - ''.. •• . -•-- e- • ued by the U.S. Department of Labor-Ls•• - • • • - - •- • -- -• - - - -meRt same(in a particular year). • ._. - -' - - _ -e •is-prevision-steal . •• . _ •_ - _ _ •.• - ••• :cepeealrunder which the Gity-m,ayT . _ - .- _•, '•••• _ . - - _ • _ . • _e_- . •e• - :onsivc, and may further subject Proposer to additional penalties l-i• • _ .' •. .._ . -•--, - .• • , .•••. •• ecmatien-en-the Living Wage requirement is to the living wage requirement. 10. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide'Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO • C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already • specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. ITB 2015-093-MC 19 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipients convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy, or its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved,and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITBr 2015-093-MC 21 . . APPENDIX " B" • Now 1 Nowliassaisfiass, .. Now r ate -_ 1915 . 2015 ... . I\. , ...r1- .....„ ,....,. A -4.,--,',i HI 1.-x i .ts 1 , tcit.tp,. i , : . it\ , , ,..1.._ •. fa;.!„ A ‘ ---40 ;IA. • " No BID " Form 2015-093-MC MOVING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 k ale It is''important for tose vendors who-have received notification' of • .f`t` %.i ; ' , :a� r this solicrt(5119145.21-',,6,',0::,t,.,010::!.e decided nsot torespond, fio-complete and submit; it 'e afitached "Sttement�of No Bid`:" The "Statement of No Bid" _provides City wi}t,hI•information r on how' toimprove the solicitation .process r Failure�to submit a ` S.tatement of No'BidV',may result�=in not` being:not fied•of future.,.solicitatiorns byl th'e City.t. _;a , `y '` ,,,-.,..,',q.,::;-,..,,:',,,,,44.;,-!.,=4. _, ITB 2015-093-MC 23 MIAMI BEACH APPENDIX "C" • • • V .1111101111.1111~111111N ala101111•11000111.11$111a. . . _ • 11•,0,. 19.15 +2015 .. . AAIAt\AIBEACH Minimum Requirements Specifications 2015-093-MC MOVING SERVICES • DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 • ITB 2015-093-MC 25 P MI MI`BEACH TECHNICAL SPECIFICATIONS 1. A two hour minimum will apply to all scheduled moves. 2. Vendor shall provide the City with sufficient copies of a company educational brochure or similar written materials that specifies Vendor's move instructions that would be of benefit to the City before each move. • 3. Vendor will coordinate scheduled walk-through of spaces for each move with the City representative. Vendor shall provide an itemized estimate and move schedule within one(1)week from original request. 4. Within.two (2) weeks of walk-through, the City will notify Vendor of approval or disapproval of estimate. Upon approval of estimate Vendor shall deliver boxes, labels, equipment, plastic bags, and packaging materials per the City's specified date. 5. Actual move dates will be scheduled at a minimum one week from date of City approval of estimate. 6. The City will have its personnel available during the move at both the existing facility and the destination site for supervisory assistance in placing moved items during the move. Vendor will provide all necessary labor and materials to carry out its responsibilities within the time frames set by the City of each move. 7. When disassembly and assembly of property is required, the Vendor will furnish labor and equipment sufficient to accomplish the task. 8. Vendor shall be responsible for safeguarding and protecting its own work, material, tools and equipment at all times. 9. Vendor shall furnish the dumpsters and or trash compactors if required. Vendor shall, at all times, keep the premises free from excessive accumulation of waste material or rubbish caused by its employees or work. Vendor shall be responsible for disposal of all trash collected at the City site. 10. Vendor may have to schedule work in cooperation with other Vendor's working on-site at City facilities. Vendor will collaborate with the City regarding completing their work while accommodating these activities. 11. Vendor shall arrive at the move site promptly with all necessary equipment and sufficient labor workforce to complete the job. Return trips to vendor warehouse or original City facility resulting from vendor missing pickup equipment/furniture originally designated for move shall be picked up and taken to the new location at no additional cost to the City. 12. Vendor moves may be schedule for M-F 7:00 AM to 6:00 PM. Should the need arise; moves may be scheduled afterhours, weekends, holidays. 13. All furnishings, equipment and supplies will be transported in weather tight truck/van. Vendor will verify that the equipment weight will not hinder delivery of the.equipment or damage property during transport. 14. Vendor shall be responsible for packing, safe transportation and reuse of all existing hardware associated with the assembly of equipment and furniture, including Art Work, etc. City employees will be responsible for packing their own personal belongings. City IT Department is responsible for all computers, peripherals, data cables,telephones and all related IT equipment. 15. Vendor shall provide necessary protection, padding and equipment at no additional cost to the City. 16. Any furniture, equipment and supplies within the responsibility of the Vendor will be delivered to the destination site in good or same original condition. Any equipment, furniture or supplies damaged or lost during the move will be the responsibility of the Vendor. Vendor will promptly replace all damaged goods or will be responsible for the cost of repair during the contract period, and at the time of final acceptance of work, the Vendor will afford the City representative access for inspecting the work. 17. The vendor will take all measures to protect the walls, windows, doorways, lighting, flooring, fire protection systems, and ceilings or any other part of the physical plant of both the origin and destination locations for . i 15-093-MC B 20 27 MIAMI BEACH APPENDIX " D" aft .. __ �.. . _. saiwassarmantimatiffINAINIMMINIMININIIMMIS 4110100111114111111110110011101t ~..-- 19,954i:2015 • AA 1 MIA I . _ Cfl Special 201 5-093-MC MOVING SERVICES • DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 TB 2015- 93 MC 29 MIAMI BEACH Upon successful completion of the required criminal background check, the City will issue ID badges to each contractor employee at a nominal fee,currently$10.00(subject to change from time to time). Contractor agrees that no contractor employee shall be allowed on any City property without a City issued ID badge worn at all times in a visible and easily readable location. The transfer of ID badge from one employee to another is strictly prohibited and shall be cause for all contractor employees responsible for such action to be immediately removed from City property and contractor fined in accordance with the provisions of Section 4.5. Instructions on obtaining ID badges will be provided after contract award. City ID badges will only be valid for the original term of the contract. Subsequent renewal periods will require new background checks and City ID badges. Contractor agrees to require all its employees to notify the Contractor and the City of any arrest(s) or conviction(s) of any offense within 24 hours of its occurrence. Contractor further agrees to immediately notify the City upon becoming aware that one of its employees which were previously certified as completing the background check is subsequently arrested or convicted of any disqualifying offense. Failure by Contractor to notify the City of such arrest or conviction within 24 hours of being put on notice shall constitute a material breach of the Contract entitling the City to terminate this Contract immediately. 13.QUANTITIES. Intentionally omitted. ITB 20 5-093-M 31 MIAMI BEA H APPENDIX E PROPOSAL TENDER FORM Failure to submit Section 5,Bid Price Form,in its entirety and.fully executed by the deadline established for the:receipt of proposals will result in.roposal being deemed non-responsive and being rejected: Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB, inclusive of its terms,conditions,specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays,taxes,insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. Should there be a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity,the unit price shall prevail and the total price shall be corrected,unless in the opinion of the City there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted shall govern and the unit price shall be corrected; if there is an error in a total corresponding to the addition or subtraction of subtotals,the subtotals shall prevail and the total shall be corrected; and if the Bidder does not accept the correction of errors,its Bid shall be rejected. Estimated • Mover�Services Rate per hours Total Rate - • Hours Movers Res ular Hours 5,000 $ $ Movers Non-Regular Hours 500 $ $ Supervisor Regular Hours 1,000 $ $ Supervisor Non-Rep ular Hours 200 TotarMover Services(1) • $ Moving Supplies Estimated UnitCost Extended Cost Boxes Small 16x12x12" 250 Each $ $ Boxes Medium 18x18x16" 200 Each $ $ Boxes Large(18x18x24" 150 Each $ $ Packing Materials, pager 1,000 LF $ $ Packing Materials, bubble-wrap 50 rolls $ $ Packing Tape,rolls 250 rolls $ $ Packing Labels 4 x 6" 1,000 Each $ $ Moving,Supplies Total(2 $ Total Moving Services (add 1+2): $ Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: ITB 2015-093- C 33 MIAMIB.EACH. INSURANCE REQUIREMENTS The vendor shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive,3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit • per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than$1,000,000 combined single limit per occurrence for bodily injury and property damage. Insurance required above must include a Waiver of Subrogation in favor of the City. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B+" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent,subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest"List of All Insurance • Companies Authorized or Approved to Do Business in Florida"issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty(30)days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28,the Florida Constitution,and any other applicable Statutes. .se.-.. t. :.tea-y ...>uMt.T., f.....c.. _-....... .x..i s.... . ....•.+..r•..w..i.... ..r.x. ....x..... ITB 2015-093-MC 35 COMMISSION ITEM SUMMARY Condensed Title: REQUEST FOR APPROVAL TO AWARD CONTRACTS PURSUANT TO INVITATION TO BID(ITB)NO. 2015-093-MC FOR MOVING SERVICES. Key Intended Outcome Supported: Streamline The Delivery Of Services Through All Departments Supporting Data (Surveys, Environmental Scan, etc.): N/A Item Summary/Recommendation: The Property Management Division requires a contractor to provide moving services for certain renovation and repair projects, as well for other ancillary requirements. Services include(but may not be limited to) packing, labeling, trucking, storage and disassembling/reassembling workstations. To seek the desired services, Invitation to Bid (ITB)2015-093-MC,was issued on March 25, 2015,with a bid opening date of April 15, 2015. Pursuant to the ITB, three(3) bids were received from:.Jasmov, Inc. DBA Bekins of South Florida; Taylor Concept Co., DBA Esquire Logistics, Inc.; and Millennium Relocation Services, Inc. All three bidders have been deemed responsive to the bid requirements. Additionally, as noted on the Bid Tabulation(Appendix A),all bid prices offered are relatively close. Given that,at times,services are required with minimal notice and availability among the three bidders may vary, the Property Management Department desires to have a pool of qualified contractors to be used on an as needed basis based on contractor availability and is recommending an award of contract to all three responsive bidders. The Property Management Department initially estimated that the requirement for services would not exceed the City Manager's approval threshold of $50,000. As such, services were procured up to that amount. However,following several departmental renovations or repairs that required these services,the department has determined that the annual cost of services may exceed $50,000. Therefore, the results of ITB are. hereby presented to the City Commission for consideration and approval. CITY MANAGER'S REVIEW AND RECOMMENDATION After considering the bids received, pursuant to ITB 2015-093-MC, and the continuing need for these services, I am recommending that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of contracts, to be used on an as needed basis, to Taylor Concepts Co., Jasmov, Inc., and Millennium Relocation Services, Inc., and further authorize the Mayor and City Clerk to execute the contracts. Advisory Board Recommendation: N/A • Financial Information: Source of Amount Account Funds: 1 2 3 OBPI Total Financial Impact Summary:The annual cost associated with these services is subject to funds availability approved through the City's budgetary process. City Clerk's Office Legislative Tracking: Alex Denis, Extension 6641 Sign-Offs:. D`partment Dire t r Assistant_ ;, Manager City M nager I1 LM AD , AK M . J T:\AGENS '0161January\P c fement\ITB 2015-093-MC Moving --rvices-Summary.doc AGENDA ITEM C'�� Iv\IAtv\I BEACH DATE /-/3---/ 21 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 331 39,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members of he City Co mission FROM: Jimmy L. Morales, City Manager DATE: January 13'2016 SUBJECT: REQUEST FOR APPROVAL AWARD CONTRACTS PURSUANT TO INVITATION TO BID(ITB) NO. 20 5-093-MC FOR MOVING SERVICES. KEY INTENDED OUTCOME Streamline The Delivery Of Services Through All Departments FUNDING The annual cost associated with these services is subject to funds availability approved through the City's budgetary process. BACKGROUND INFORMATION The Property Management Division requires a contractor to provide moving services for certain renovation and repair projects, as well for other ancillary requirements. Services include (but may not be limited to) packing, labeling, trucking, storage and disassembling/reassembling workstations. ITB PROCESS To seek the desired services, Invitation to Bid (ITB)2015-093-MC,was issued on March 25, 2015, with a bid opening date of April 15, 2015. Pursuant to the ITB, three (3) bids were received from:Jasmov, Inc. DBA Bekins of South Florida;Taylor Concept Co., DBA Esquire Logistics, Inc.; and Millennium Relocation Services, Inc. See bid tabulation (Appendix A). In its due diligence,the Procurement Department verified the following requirements relative to the bids received: 1. Previous Experience: Bidders shall submit at least three (3) individual references exemplifying their experience in projects similar in scope and volume involving moving services.References must be projects completed or in progress within the last five (5) years. Taylor Concepts Co., Jasmov, Inc., and Millennium Relocate Services, Inc., submitted the required references demonstrating their experience in projects of similar in scope and volume to the work indicated in the ITB. 22 Commission Memorandum ITB 2015-093-MC Moving Services January 13,2015 Page 12 2. Occupational License: Bidder shall have been in business for a minimum of three (3) years. Bidder(s) shall submit occupational license or business tax receipt demonstrating that vendor has been in business for at least three (3) years. Taylor Concepts Co., Jasmov, Inc., and Millennium Relocate Services, Inc., submitted Local Business Tax Receipts for the past three years, demonstrating that they have been in business for at least three years as required in the bid solicitation. All three bidders have been deemed responsive to the bid requirements. Additionally, as noted on the Bid Tabulation (Appendix A), all bid prices offered are relatively close. Given that, at times, services are required with minimal notice and availability among the three bidders may vary,the Property Management Department desires to have a pool of qualified contractors to be used on an as needed basis based on contractor availability and is recommending an award of contract to all three responsive bidders. The Property Management Department initially estimated that the requirement for services would not exceed the City Manager's approval threshold of$50,000.As such,services were procured up to that amount. However,following several departmental renovations or repairs that required these services,the department has determined that the annual cost of services may exceed $50,000. Therefore, the results of ITB are hereby presented to the City Commission for consideration and approval. CITY MANAGER'S REVIEW AND RECOMMENDATION After considering the bids received, pursuant to ITB 2015-093-MC, and the continuing need for these services, I am recommending that the Mayor and City Commission of the City of Miami Beach, Florida,approve the award of contracts,to be used on an as needed basis,to Taylor Concepts Co., Jasmov, Inc., and Millennium Relocation Services, Inc., and further authorize the Mayor and City Clerk to execute the contracts. RECOMMENDATION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager's recommendation pertaining to the bids received, pursuant to ITB 2015-093-MC for Moving Services. JLM/MT/AD F:1T_Drive\AGENDA\2016\January\Procurement\ITB 2015-093-MC Moving Services-Memo.doc 23 C CD CD CD O 0 0 0 0 0 0 0 - CO N _ O O O O CO 0 C 0 0 0 C) 0 • ,LN y O O O O O O 0 0 0 0 0 0 0 - U _- _-" . 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DBA Bekins of South Florida itweedy(a�bekinssf.com Taylor Concepts Co. DBA Esquire Logistics, Inc. steve@esquireexpress.com Millennium Relocation Services, Inc. julio.martinezmovenowusa.com millenniummovinq(a�aol.com RE: INVITATION TO BID (ITB) NO. 2015-093-MC FOR MOVING SERVICES This letter shall serve as notification that the City Manager has approved the award of contracts to Taylor Concepts, Co. DBA Esquire Logistics, Inc.,the lowest bidder,as the primary vendor,Jasmov, Inc. DBA Bekins of South Florida, the second lowest vendor, as the secondary vendor, and Millennium Relocation Services, Inc., the third lowest vendor as the tertiary vendor, pursuant to Invitation to Bid (ITB) No. 2015-093-MC, for Moving Services. Any actual bidder, qualified proposer,or interested parties(hereinafter collectively referred to as the "Contractor") who has a substantial interest in, and is aggrieved in connection with the proposed recommendation may protest in writing to the City Manager. The City will allow a bid protest to be submitted by 5:00 P.M. on Friday, January, 8, 2016. Any protest shall state the particular grounds on which it is based and shall include all pertinent documents and evidence. Protests not timely filed shall be barred. Any basis or ground for a protest not set forth in the letter of protest shall be deemed waived. If the protest is not resolved by mutual agreement, the City Manager and the City Attorney, or their respective designees, shall promptly issue a decision in writing.The decision shall specifically state the reasons for the action taken and inform the protestor of his or her right to challenge the decision. The parties to the protest shall be bound by the determination of the City Manager and the City Attorney. The City may request reasonable reimbursement for expenses incurred in processing any protest, which expenses shall include, but not be limited to, staff time, legal fees and any other related expense. Should you have any questions or need additional information, please address said inquiries in writing to Martha L.Torres, Procurement Coordinator,e-mail: marthatorres(o�miamibeachfl.gov,with a copy to the City Clerk's Office. Thank you, Alex Denis Director Procurement Department c: Rafael Granado, City Clerk H ATTACHMENT B INVITATION TO BID (ITB) AND ADDENDUMS INVITATION TO BID MOVING SERVICES 2015-093-MC BID ISSUANCE DATE: MARCH 25, 2015 BID DUE: APRIL 15, 2015 @ 3:00 PM ISSUED BY: 1915 • 2015 Marcelo Cam, CPPB, Procurement Coordinator DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.7000 x.7490 I Fax: 786.394.5494 I www.miamibeachfl.gov BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 15 APPENDICES: APPENDIX A PROPOSAL CERTIFICATION, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO BID" FORM 23 APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS 29 APPENDIX E COST PROPOSAL FORM 33 APPENDIX F INSURANCE REQUIREMENTS 35 ITB 2015-093-MC 2 MIAMI BEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1.GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently,the successful Bidders(s) (the"contractor[s]") if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. This solicitation is being issued to contract for moving services as needed throughout the City. This solicitation may not be limited to assembly and disassembly of work stations, trucking as needed, Storage, Labeling, Packaging. 3.SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: ITB Issued March 25,2015 Pre-Bid Meeting April 1, 2015 at 10:00 am Deadline for Receipt of Questions April 8, 2015 by 5:00 pm Responses Due - April 15, 2015 at 3:00 pm Tentative Commission Approval Authorizing Award N/A 4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: Marcelo Cam, CPPB 305.673.7000 x.7490 marcelocam a(�.miamibeachfl.gov Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado miamibeachfl.gov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled. ITB 2015-093-MC 3 MIAMI BEACH A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall-4th Floor City Manager's Small Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER: 4142489 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation.Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the.City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or inquiry ry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the.Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 ITB 2015-093-MC 4 MIAMI BEACH 9. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before submitting a Bid,to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance,furnishing of the Work,or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 10. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 11. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two(2)or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service,then the award shall be made to the service-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City.The City Commission shall consider the City Manager's recommendation(s)and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: ITB 2015-093-MC 5 MIAMI BEACH • The ability,capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified,without delay or interference. • The character, integrity, reputation,judgment,experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 15. MULTIPLE AWARD.The City may award up to three vendors(primary,secondary,tertiary),as available,by line item,by group or in its entirety. The City will endeavor to utilize vendors in order of award. However,the City may utilize other vendors in the event that: 1)a contract vendor is not or is unable to be in compliance with any contract or delivery requirement;2)it is in the best interest of the City to do so regardless of reason. 16. BINDING CONTRACT.The signed bid shall be considered an offer on the part of the bidder,which offer shall be deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1)Addendum in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. 17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the Bid by the Mayor and City Commission. 20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of-goods, services, items, equipment, materials, and/or supplies. 21.AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate ITB 2015-093-MC 6 MIAMI BEACH in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request.TTY users may also call 711 (Florida Relay Service). 22. ANTI-DISCRIMINATION. The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person,company or corporation,without the prior written consent of the City. 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three(3)years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds,when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7)calendar days prior to the scheduled Bid opening date, a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s)from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in section 5.0, Acknowledgements/Affidavits. Failure to acknowledge Addendum may deem a bid non-responsive. ITB 2015-093-MC 7 MIAMI BEACH The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Department of Procurement Management(DPM), 1700 Convention Center Drive, Miami Beach, FL 33139 with a copy to the City Clerk. 30. COLLUSION.Where two (2)or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties"means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded.Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays,from 8:30 A.M. to 4:00 P.M. 34. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time(in calendar days) for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted. 35. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the ITB 2015-093-MC 8 MIAMI BEACH City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 35. DISPUTES. In case of any doubt or difference of opinion as to the items and/or services (as the case may be)to be furnished hereunder,the decision of the City shall be final and binding on all parties. 36. DISCREPANCIES, ERRORS AND OMISSIONS. In the event of a conflict between the Bid documents, the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then B. Addendum issued for this Bid,with the latest Addendum taking precedence; then C. The Bid; then D. The bidder's bid in response to the Bid. 38. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 39. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s)offered conform with or exceed quality as listed in the specifications. ITB 2015-093-MC 9 MIAMI BEACH 40. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 41. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a"first priority"under the emergency conditions noted above. 42. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 43. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you must notify the Procurement Office, in writing, at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. 44. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time, upon reasonable prior written or verbal notice. 45. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 46. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. ITB 2015-093-MC 10 r MIAMI BEACH 47. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor,or agent of the City,for the purpose of influencing consideration of this Bid. 48. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 49. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise • provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's expense. 50. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract; and shall comply with all Applicable Laws. 51. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 52. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining,all necessary licenses, permits, and insurance, and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 53. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. ITB 2015-093-MC 11 MIAMI BEACH 54. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 55. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 56. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion,on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 57. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 58. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 59. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented,or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, • that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 60. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications,free of damage or defect, and properly invoiced. 61. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). ITB 2015-093-MC 12 • MIAMI B EAC H 62. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five(5)calendar days upon request from Purchasing Agent. 63. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. 64. SAMPLES. Bids submitted as an "equal"product must be accompanied with detailed specifications. Samples of items,when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the • bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 65. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 66. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract,or on an as-needed basis through the City's spot market purchase provisions. 67. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 68.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 69. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion,which will make a recommendation for award to the City Commission. 70. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. ITB 2015-093-MC 13 MIAMI BEACH Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 71. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty(30)days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 72. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s)offered and furnished. Balance of Page Intentionally Left Blank ITB 2015-093-MC 14 MIAMI BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids.Additionally, five(5) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically,either through email or facsimile,are not acceptable and will be rejected. 2. BID PROPOSAL.The Bid Proposal is to include the following: • TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive.All corrections on the Cost Proposal Form shall be initialed. • TAB 2-Bid Certification,Questionnaire and Affidavits (Appendix A). • TAB 3—Other related documents,certifications,etc. 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. Balance of Pane Intentionally Left Blank ITB 2015-093-MC 15 APPENDIX "A" 1915 • 2015 Proposal Certification , Questionnaire & Requirements Affidavit 2015-093-MC MOVING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2015-093-MC 16 Solicitation No: Solicitation Title: 2015-093-MC MOVING SERVICES Procurement Contact: Tel: Email: Marcelo Cam,CPPB 305-673-7000 x.7490 Marcelocam4miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification,.Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No.of Employees: No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. ITB 2015-093-MC 17 1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by.the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity.Each Proposer shall arrange for Dun&Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt,by the City,of the SQR directly from Dun &Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer. The Proposer shall request the SQR report from D&B at: https:ll supplierportal.dnb.coml webapplwcs lstoreslservlet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Litigation History.Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firms) in the last five years. If an action has been filed,state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted,the applicable case or file number, and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If"No"litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any proposer team member firm,in the past 5 years. If Proposer has no litigation history or regulatory action in the past 5 years,submit a statement accordingly. 4. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disdose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. 5. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 6. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an public sector agency? YES II NO SUBMITTAL REQUIREMENT: If answer to above is"YES," Proposer shall submit a statement detailing the reasons that led to action(s). ITB 2015-093-MC 18 7. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,induding disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 8. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request. The Code shall,at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. r.• • .. .. ••••• . • . • . • • - _ • • • 10. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. ITB 2015-093-MC 19 BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. 11. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 12. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. ITB 2015-093-MC 20 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award, or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations, interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2015-093-MC 21 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws;all responses, data and information contained in this proposal, inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of My Commission Expires: ITB 2015-093-MC 22 APPENDIX " B" imimm 1915 . 2015 " NO BID " Form 2015-093-MC MOVING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Note: It is important for those vendors who have received notification of this solicitation but have decided not to respond, to complete and submit the attached "Statement of No Bid." The "Statement of No Bid" provides the City with information on how to improve the solicitation process. Failure to submit a "Statement of No Bid" may result in not being notified of future solicitations by the City. ITB 2015-093-MC 23 MIAMI BEACH Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service _OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH DEPT. OF PROCUREMENT MANAGEMENT ATTN: MARCELO CAM, CPPB PROPOSAL#2015-093-MC 1700.Convention Center Drive MIAMI BEACH, FL 33139 ITB 2015-093-MC 24 BEACH APPENDIX "C" .■•■ 1915 . 2015 Minimum Requirements 8( Specifications 2015-093-MC MOVING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2015-093-MC 25 MIAMI BEACH SPECIFICATIONS AND SCOPE OF SERVICE MINIMUM REQUIREMENTS i. Vendor employees shall have completed a full background check and shall provide the City evidence of such check at any time during the term of the resultant contract. ii. Vendor shall have an assigned customer service representative to receive calls during normal business hours and during overtime and City Holidays. iii. Vendor shall demonstrate they have been in business for a minimum of three (3) years, with experience in small to large commercial office moves. WORKFORCE REQUIREMENTS 1. The vendor shall assign an experienced on-site Project Manager for each move. The Vendor's Project Manager and other designated representatives will work closely and collaboratively work with the City's Representative for each move. If requested, the Project Manager must be on site throughout the duration of each move. 2. The City reserves the right to approve or reject the Project Manager designated to work with the City. At the City's discretion, the City representative may require the removal of any member of the Vendor's move team from the site at any time. 3. Vendor's Labor workforce and any pre-approved subcontractors will be identifiable by uniform, name tags, badges or other safeguards for security purposes by the City. 4. Vendor may not sub-contract any part of the move without prior written approval of the City's Representative. All sub-contractors will have the same requirements as the Vendor's full-time employees. • 5. Vendor agrees to commit sufficient resources to perform all types and size of moving services and additional services as required under the resultant contract. 6. Vendor shall complete requested work orders in a timely manner and to the City's full satisfaction as mutually agreed. Any revisions to the schedule which are the result of an action or omission of the city, or its employees or agents shall be mutually agreed upon by both parties and shall be in writing. PROJECT MANAGER REQUIREMENTS 1. Vendor Project Manager shall oversee all the scheduling for each move. 2. Vendor Project Manager shall provide an itemized estimate to the City Move Coordinator. Vendor shall submit a price per job broken down by hours of labor, equipment and supplies required on each job. Estimates will be subject to established rates and prices per the resultant contract. 3. Vendor shall coordinate with the City representative in charge of the project. 4. Vendor Project Manager shall be in charge of all the logistics from transportation to handling of materials (boxes, labels,delivering trucks, etc.) necessary to complete the pre-move and actual moving date(s). 5. Vendor shall communicate scheduled moves with the City's representative and obtain proper clearance to enter building(s) (i.e parking permit, elevator access, insurance requirements, etc.) throughout the moving process. 6. Vendor Project Manager is responsible for all aspects of the project management of the move and punch list including all equipment pick-up for each move. ITB 2015-093-MC 26 MIAMI BEACH TECHNICAL SPECIFICATIONS 1. A two hour minimum will apply to all scheduled moves. 2. Vendor shall provide the City with sufficient copies of a company educational brochure or similar written materials that specifies Vendor's move instructions that would be of benefit to the City before each move. 3. Vendor will coordinate scheduled walk-through of spaces for each move with the City representative. Vendor shall provide an itemized estimate and move schedule within one(1)week from original request. 4. Within two (2) weeks of walk-through, the City will notify Vendor of approval or disapproval of estimate. Upon approval of estimate Vendor shall deliver boxes, labels, equipment, plastic bags, and packaging materials per the City's specified date. 5. Actual move dates will be scheduled at a minimum one week from date of City approval of estimate. 6. The City will have its personnel available during the move at both the existing facility and the destination site for supervisory assistance in placing moved items during the move. Vendor will provide all necessary labor and materials to carry out its responsibilities within the time frames set by the City of each move. 7. When disassembly and assembly of property is required, the Vendor will furnish labor and equipment sufficient to accomplish the task. 8. Vendor shall be responsible for safeguarding and protecting its own work, material, tools and equipment at all times. 9. Vendor shall furnish the dumpsters and or trash compactors if required. Vendor shall, at all times, keep the premises free from excessive accumulation of waste material or rubbish caused by its employees or work. Vendor shall be responsible for disposal of all trash collected at the City site. 10. Vendor may have to schedule work in cooperation with other Vendor's working on-site at City facilities. Vendor will collaborate with the City regarding completing their work while accommodating these activities. 11. Vendor shall arrive at the move site promptly with all necessary equipment and sufficient labor workforce to complete the job. Return trips to vendor warehouse or original City facility resulting from vendor missing pickup equipment/furniture originally designated for move shall be picked up and taken to the new location at no additional cost to the City. 12. Vendor moves may be schedule for M-F 7:00 AM to 6:00 PM. Should the need arise; moves may be scheduled afterhours,weekends, holidays. 13. All furnishings, equipment and supplies will be transported in weather tight truck/van. Vendor will verify that the equipment weight will not hinder delivery of the equipment or damage property during transport. 14. Vendor shall be responsible for packing, safe transportation and reuse of all existing hardware associated with the assembly of equipment and furniture, including Art Work, etc. City employees will be responsible for packing their own personal belongings. City IT Department is responsible for all computers, peripherals, data cables, telephones and all related IT equipment. 15. Vendor shall provide necessary protection, padding and equipment at no additional cost to the City. 16. Any furniture, equipment and supplies within the responsibility of the Vendor will be delivered to the destination site in good or same original condition. Any equipment, furniture or supplies damaged or lost during the move will be the responsibility of the Vendor. Vendor will promptly replace all damaged goods or will be responsible for the cost of repair during the contract period, and at the time of final acceptance of work, the Vendor will afford the City representative access for inspecting the work. 17. The vendor will take all measures to protect the walls, windows, doorways, lighting, flooring, fire protection systems, and ceilings or any other part of the physical plant of both the origin and destination locations for ITB 2015-093-MC 27 p BEACH each scheduled move. Repair to any damage to either location shall be the satisfaction of the City. 18. Packed boxes and/or furniture shall not be placed in storage at any time without the prior consent of the City. 19. The vendor shall remove all empty boxes and packing materials from the destination location at the end of each scheduled move. 20. Complete inspections by the City representative will take place prior to approval of invoices. 21. Travel time to or from the Vendor's facility to the work site is not authorized. Work begins upon the Vendor reporting in to the City representative and work cease when the Vendor checks out with the City representative. Start and finish times will be computed to the nearest quarter hour. Break periods for Vendor personnel is considered unpaid time. 22. Any additional work requested after the initial move shall be authorized by the City representative prior to work being done. MOVING MATERIAL REQUIREMENTS 1. Boxes shall be auto bottom, self-closing moving boxes. 2. Labels must be self-adhesive. 3. Covers/Mats. 4. Covers/Mats. ITB 2015-093-MC 28 BEACH APPENDIX " D" ■••■ NNW 1111•11■11111=1■111 1915 . 2015 Special 2015-093-MC MOVING SERVICES • DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2015-093-MC 29 MIAMI BEACH 1.TERM OF CONTRACT.The term of the contract shall be for THREE(3)years 2. OPTIONS TO RENEW. Two (2) one (1) year options to renew upon written mutual agreement. 3.WORK COMPLETION. Intentionally omitted. 4. PRICES SHALL BE FIXED AND FIRM. All prices submitted in the awardee's bid shall remain firm and fixed, unless amended in writing by the City. 5 EXAMINATION OF FACILITIES. Prior to submitting its offer it is advisable that the vendor visit the site of the proposed work and become familiar with any conditions which may in any manner affect the work to be done or affect the equipment, materials and labor required. The vendor is also advised to examine carefully the drawings and specifications and to become thoroughly aware regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract. No additional allowances will be made because of lack of knowledge of these conditions. For site visitation appointment and for any additional information required regarding the specifications and requirements of this bid contact City representative for an appointment. 6. INDEMNIFICATION. Intentionally omitted. 7. PERFORMANCE BOND. Intentionally omitted. 8. REQUIRED CERTIFICATIONS. Intentionally omitted. 9.SHIPPING TERMS. Intentionally omitted. 10. DELIVERY REQUIREMENTS. Intentionally omitted. 11.WARRANTY REQUIREMENTS. Intentionally omitted. 12. BACKGROUND CHECKS. Contractor Employee Criminal Background Check and ID Badging Requirements. It is a requirement of this bid that contractor comply with all the requirements of Sections 1012.32 and 1012.465, Florida Statutes, requiring that only those contractor employees that have successfully passed the background screening required by the referenced statutes and that meet the standards established by the statutes be allowed access to any City location or prior to the provision of any contract services. This requirement shall extend to all contractor representatives, agents or sub-contractors performing duties under the contract. The background screening will be conducted by The City of Miami Beach Human Resources Department. Contractor will bear the cost, currently estimated at approximately$40.00 per employee(subject to change from time to time), of acquiring the background screening required under Section 1012.32, Florida Statutes, and any fee imposed by the Florida Department of Law Enforcement to maintain the provided with respect to contractor and its personnel. The Parties agree that the failure of Awardee to perform any of the duties described in this section shall constitute a material breach of this solicitation and any resulting agreement for which the City reserves the right to terminate immediately with no further responsibilities or duties to perform under this Agreement. Contractor agrees to indemnify and hold harmless the City, its officers and employees of any liability in the form of physical or mental injury, death or property damage resulting in Awardee's failure to comply with the requirements of this section or Sections 1012.32 and 1012.465, Florida Statutes. ITB 2015-093-MC 30 BEACH Upon successful completion of the required criminal background check, the City will issue ID badges to each contractor employee at a nominal fee, currently$10.00 (subject to change from time to time). Contractor agrees that no contractor employee shall be allowed on any City property without a City issued ID badge worn at all times in a visible and easily readable location. The transfer of ID badge from one employee to another is strictly prohibited and shall be cause for all contractor employees responsible for such action to be immediately removed from City property and contractor fined in accordance with the provisions of Section 4.5. Instructions on obtaining ID badges will be provided after contract award. City ID badges will only be valid for the original term of the contract. Subsequent renewal periods will require new background checks and City ID badges. • Contractor agrees to require all its employees to notify the Contractor and the City of any arrest(s) or conviction(s) of any offense within 24 hours of its occurrence. Contractor further agrees to immediately notify the City upon becoming aware that one of its employees which were previously certified as completing the background check is subsequently arrested or convicted of any disqualifying offense. Failure by Contractor to notify the City of such arrest or conviction within 24 hours of being put on notice shall constitute a material breach of the Contract entitling the City to terminate this Contract immediately. 13.QUANTITIES. Intentionally omitted. ITB 2015-093-MC 31 / BEACH APPENDIX " E" ■11.■ WNW ■1■11•11M1111 1915 . 2015 Cost 2015-093-MC MOVING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2015-093-MC 32 MIAMI BEACH APPENDIX E PROPOSAL TENDER FORM Failure to submit Section 5 Bid Price Form, in its entirety and fully.executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB,inclusive of its terms,conditions,specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays,taxes,insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. Should there be a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity,the unit price shall prevail and the total price shall be corrected,unless in the opinion of the City there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted shall govern and the unit price shall be corrected; if there is an error in a total corresponding to the addition or subtraction of subtotals,the subtotals shall prevail and the total shall be corrected;and if the Bidder does not accept the correction of errors,its Bid shall be rejected. Mover Services Estimated Rate per hours Total Rate Hours Movers Re.ular Hours 5,000 $ $ Movers Non-Res ular Hours 500 $ $ Su I ervisor Res ular Hours 1,000 $ ' $ Su•ervisor Non-Re•ular Hours 200 $ $ Total Mover Services(1) $ Moving Supplies Estimated Unit Cost Extended Cost _ Quantity Boxes Small 16x12x12" 250 Each $ $ Boxes Medium 18x18x16" 200 Each $ $ Boxes Larse 18x18x24" 150 Each $ $ Packin• Materials, laser 1,000 LF $ $ Packin• Materials,bubble-wra I .50 rolls $ $ Packin. Ta se,rolls 250 rolls $ $ Packin. Labels 4 x 6" 1,000 Each $ $ Moving Supplies Total(2) $ • Total Moving Services (add 1+2): $ Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: ITB 2015-093-MC 33 BEACH APPENDIX " F" ■•■ 1915 • 2015 Insurance Requirements 2015-093-MC MOVING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2015-093-MC 34 MIAMI BEACH INSURANCE REQUIREMENTS The vendor shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. Insurance required above must include a Waiver of Subrogation in favor of the City. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B+" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey,or its equivalent, subject to the approval of the City Risk Management Division. Y� q � J PP tY 9 or The company must hold a valid Florida Certificate of Authority as shown in the latest"List of All Insurance Companies Authorized or Approved to Do Business in Florida"issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty(30)days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28,the Florida Constitution, and any other applicable Statutes. ITB 2015-093-MC 35 .-..._. '-- . ..1945 rvIIAAAIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida'33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490 x 6858 Fax:786-394-4330 ADDENDUM NO. 1 INVITATION TO BID (ITB) NO. 2015-093-MC MOVING SERVICES April 9, 2015 This Addendum is issued in response to questions from prospective bidders, or other clarifications and revisions made by the City: The ITB is amended in the following particulars only. 1. REVISION: Appendix"C", Minimum Requirements, are hereby revised as follows: i. Vendor employccs shall havo comploto= . :__ : :_-: _--_ --- --_ : e , :- -- Vendor shall demonstrate they have been in business for a minimum of-t rce (3) ycars, with experience in s—_ e - :- -=•--•- : _- •-: . . i. Bidder shall have been in business for a minimum of three (3)years. SUBMITTAL REQUIREMENT: Submit occupational license or business tax receipt demonstrating that vendor has been in business for at least three (3) years. ii. Bidder must have a minimum of three (3)clients in the last five(5) years where it has completed work similar in scope to the requirements of this ITB involving commercial office moves. SUBMITTAL REQUIREMENT:. For each client listed; provide: agency name; agency representative;, client representative email address and telephone number; contract dates, and a brief scope of work. 2. REVISION: Appendix"C", Workforce Requirements, are hereby revised as follows: • "The vendor shall assign an eeriensed on-site Project Manager/Project Coordinator/Supervisor for each move on an as needed basis. The Vendor's Project Manager/Project Coordinator/Supervisor and other designated representatives will work closely and collaboratively work with the City's Representative for each move. If requested, the Project Manager/Project Coordinator/Supervisor must be on site throughout the duration of each move." 3. ADDITION: On Appendix "D", Special Conditions, add Item 14. "Additional Services or Equipment" as follows: 14. ADDITIONAL SERVICES OR EQUIPMENT. After award, the City may require additional services or equipment, similar in scope to the requirements of this ITB, from time to time. Services or equipment not specifically identified in this ITB may be added by mutual agreement of the Parties and approval of the City Manager or designee. 4. RESPONSES TO QUESTIONS RECEIVED: Q1. I am a veteran. What proof is it required? 1 Al. See Appendix"A", Item 1. Q2. For the Dun & Bradstreet Supplier Qualifier Report, it states in the submittal requirement that we will have to provide this within two days of your request. I want to confirm that we do not have to purchase this now, but only within two days of your request? A2. Correct. Q3. For all other documents that have submittal requirements I want to confirm that we can create our own statements and that there are no city issued forms to fill out. For an example, litigation history, conflict of interest etc. A3. See Submittal Requirements for each item of the Questionnaire and Requirements Affidavits. Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranadomiamibeachfl.qov Contact: Telephone: Email: Marcelo Cam 305-673-7000 ext. 7490 marcelocammiamibeachfl.gov Sin,r- , .4. Alex se nis Proc rement Director • I ITB#2015-093-MC/Addendum No.1 Page 2 of 2 ATTACHMENT C CONSULTANTS RESPONSE TO THE ( ITB) INVITATION TO BID MOVING SERVICES 2015-093-MC • BID ISSUANCE DATE: MARCH 25, 2015 BID DUE: APRIL 15, 2015 @ 3:00 PM ISSUED BY: NMI 4111.111111111111111111111.1116 minwiataraiassairimmagassisimilisisiim � ► .1▪1,MI 1.,.1®1,__..._.._____..IN_-- 1915•2015 s a i/A\ rAC Marcelo Cam, CPPB, Procurement Coordinator DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive, Miami Beach, FL 33139 305.673.7000 x.7490 I Fax: 786.394.5494 I www.miamibeachfl.gov MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO BIDDERS&GENERAL CONDITIONS 3 0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 15 APPENDICES: APPENDIX A PROPOSAL CERTIFICATION, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO BID" FORM 23 APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS 29 APPENDIX E COST PROPOSAL FORM 33 APPENDIX F INSURANCE REQUIREMENTS 35 ITB 2015-093-MC 2 MIAMI BEACH SECTION 0200 INSTRUCTIONS TO BIDDERS 1.GENERAL. This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included p comprise or released under separate cover, com rise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and,subsequently, the successful Bidders(s)(the"contractor[s]")if this ITB results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder who has received this ITB by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. This solicitation is being issued to contract for moving services as needed throughout the City. This solicitation may not be limited to assembly and disassembly of work stations,trucking as needed,Storage, Labeling, Packaging. 3.SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows: ITB Issued March 25,2015 Pre-Bid Meeting April 1, 2015 at 10:00 am Deadline for Receipt of Questions April 8,2015 by 5:00 pm Responses Due April 15,2015 at 3:00 pm Tentative Commission Approval Authorizing Award N/A 4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: Marcelo Cam,CPPB 305.673.7000 x.7490 marcelocam(ci)miamibeachfl.gov Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado @miamibeachfl.gov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s) may be scheduled. ITB 2015-093-MC 3 MI AM BC A Pre-Bid conference will be held as scheduled in Solicitation Timeline above at the following address: City of Miami Beach City Hall -4th Floor City Manager's Small Conference Room 1700 Convention Center Drive Miami Beach,Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Bid Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER:4142489 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this ITB expressing their intent to participate via telephone. 6. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation.Addendum will be released through PublicPurchase. 7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised and until an award recommendation has been forwarded to the City Commission by the City Manager are under the "Cone of Silence." The Cone of Silence ordinance is available at http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception communications with the Procurement Director, or his/her administrative staff responsible for administering the procurement process for this solicitation providing said communication is limited to matters of process or procedure regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado @miamibeachfl.gov. 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: • http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES .. CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373 • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE- DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374 • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 ITB 2015-093-MC •••=. MIAMI BEACH 9. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before p Y submitting a Bid,to: • Examine the solicitation thoroughly. • Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress, performance or furnishing of the Work. • Take into account federal, state and local (City and Miami-Dade County) laws, regulations, permits, and ordinances that may affect costs, progress, performance,furnishing of the Work,or award. • Study and carefully correlate Bidder's observations with the solicitation. • Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder knows or reasonably should have known. • The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has complied with the above requirements and that without exception, the Bid is premised upon performing and furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. 10. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Bidders through PublicPurchase. 11. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-371 shall be barred. 12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011- 3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools, services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be otherwise expressly provided in the solicitation. 14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest • responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems to be in the best interest of the City.The City Commission shall consider the City Manager's recommendation(s)and, may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids received. In determining the lowest and best bidder,and in addition to price, Section 2-369 of the City Code provides that the City may consider the following: ITB 201 5-093-MC 5 MIAMI BEACH • The ability,capacity and skill of the bidder to perform the Contract. • Whether the bidder can perform the Contract within the time specified,without delay or interference. • The character,integrity,reputation,judgment,experience and efficiency of the bidder. • The quality of performance of previous contracts. I • The previous and existing compliance by the bidder with laws and ordinances•relating to the Contract. 15. MULTIPLE AWARD.The City may award up to three vendors(primary,secondary,tertiary),as available,by line item,by group or in its entirety. The City will endeavor to utilize vendors in order of award. However,the City may utilize other vendors in the event that: 1)a contract vendor is not or is unable to be in compliance with any contract or delivery requirement;2)it is in the best interest of the City to do so regardless of reason. 16. BINDING CONTRACT.The signed bid shall be considered an offer on the part of the bidder,which offer shall be deemed accepted upon award of the bid by the City Commission. The City Commission's selection or approval of the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s). The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted the by bidder. In any discrepancy between the documents,the order of preference shall be as follows: 1)Addendum in reverse order of release;2)Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the City may procure the items or services from other sources and hold the bidder responsible for any excess cost occasioned or incurred thereby. • 17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with the Bid requirements,terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to the Bidder. 19. ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award. Reasonable efforts will be made to either award the Contract or reject all bids within one-hundred twenty (120) calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the Bid by the Mayor and City Commission. 20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from the same Bidder for the same formal solicitation; provided,that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials,and/or supplies. 21.AMERICAN WITH DISABILITIES ACT.To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate ITB 2015-093-MC 6 MIAMI BPACH in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request.TTY users may also call 711 (Florida Relay Service). 22. ANTI-DISCRIMINATION. The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation,without the prior written consent of the City. 24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books,documents, papers and records pertinent to the Contract for three(3)years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the Special Conditions. 26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering City department. 27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10) calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City, through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior written notice to the bidder. 28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the best interest of the City of Miami Beach. 29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least seven (7) calendar days prior to the scheduled Bid opening date,a request for clarification. Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s)from bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt of any and all Addendum, and filling in and signing in the spaces provided in section 5.0, Acknowledgements/Affidavits. Failure to acknowledge Addendum may deem a bid non-responsive. ITB 2015-093-MC __.,__...,.:...w,:-...... ,,.:....,.:.:..::.:. 7 r MIAMI BEACH The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing by any City representative, unless issued by the City via formal written Addendum to this Bid. Any questions or clarifications concerning the Bid shall be submitted in writing to the Department of Procurement Management(DPM), 1700 Convention Center Drive, Miami Beach, FL 33139 with a copy to the City Clerk. 30. COLLUSION.Where two (2)or more related parties each submit a bid or bids for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bid or bids. "Related parties"means bidders or the principals thereof which have a direct or indirect ownership interest in another bidder for the same contract,or in which a parent company or the principals thereof of one (1) bidder have a direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be rejected. Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract resulting from collusive bidding may be terminated for cause. 31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees items offered and delivered to be new, unused, and free from any and all defects in material, packaging and workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded.Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery ry after receipt of purchase order, in space provided. Delivery ry time may become a basis for making an award. Delivery shall be within the normal working hours of the City using Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding holidays,from 8:30 A.M.to 4:00 P.M. 34. DELIVERY TIME. Bidders shall specify in the attached Bid Form,the guaranteed delivery time(in calendar days) for each item. It must be a firm delivery time; no ranges(For example, 12-14 days)will be accepted. 35. DEMONSTRATION OF COMPETENCY. A. Pre-award inspection of the bidder's facility may be made prior to the award of contract. B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this Bid. D. the terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the ITB 2015-093-MC 8,.. MIAMI BEACH City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a bidder, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. Any material conflicts between information provided by the source of supply and the information contained in the bidder's bid may render the bid non-responsive. G. The City may, during the period that the contract between the City and the successful bidder is in force, review the successful bidder's record of performance to ensure that the bidder is continuing to provide sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful bidder no longer possesses the financial support, equipment, and organization which would have been necessary during the bid evaluation period in order to comply with the demonstration of competency required under this subsection. 35. DISPUTES. In case of any doubt or difference of opinion as to the items and/or services (as the case may be)to be furnished hereunder,the decision of the City shall be final and binding on all parties. 36. DISCREPANCIES, ERRORS AND OMISSIONS. In the event of a conflict between the Bid documents,the order of priority of the documents shall be as follows: A. Any contract or agreement resulting from the award of this Bid; then B. Addendum issued for this Bid,with the latest Addendum taking precedence;then C. The Bid; then D. The bidder's bid in response to the Bid. 38. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the City's bidders list. 39. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid specifications, he must so indicate in his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items offered requires complete descriptive technical literature marked to indicate detailed conformance with specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL. Note as to Brand Names: Catalog numbers, manufacturers'and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s)offered conform with or exceed quality as listed in the specifications. ITB 2015-093-MC 9 MIAMI BEACH 40. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the City. 41. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before,during, and after a public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach, Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are protected from any emergency situation that threatens public health and safety,as determined by the City. By virtue p Y 9 Y p tY� Y Y• Y of submitting a response to this solicitation, vendor agrees to provide all award-related goods and services to the City on a"first priority"under the emergency conditions noted above. 42. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City may use said estimates for purposes of determining whether the low bidder meets specifications. 43. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non- responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements,you must notify the Procurement Office, in writing, at least five(5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids. j 44. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the bidder's facilities at any time,upon reasonable prior written or verbal notice. 45. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a),Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 46. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid. ITB 2015-093-MC 10 MI AM I BEACH 47. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official, employee, contractor,or agent of the City, for the purpose of influencing consideration of this Bid. 48. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting _ from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners, principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The successful Bidder expressly Understands and agrees that any insurance protection required by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided.The above indemnification provisions shall survive the expiration or termination of this Agreement. 49. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City. If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications, the City reserves the right to cancel the order upon written notice to the seller, and return the product,at the bidder's expense. 50. LAWS, PERMITS AND REGULATIONS.The bidder shall obtain and pay for all licenses, permits, and inspection fees required under the contract;and shall comply with all Applicable Laws. 51. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami-Dade County, and City of Miami Beach codes, laws,ordinances, and/or rules and regulations that in any manner affect the items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of Applicable Laws will in no way be a cause for relief from responsibility. 52. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance,and assure all work complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with Applicable Laws. 53. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Bidder agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract. ITB 2015-093-MC it MIAMI BEACH 54. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in the bid being non-responsive. 55. MODIFICATIONIWITHDRAWALS OF BIDS.A bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will NOT be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will NOT be considered. 56. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in the bidder's name being removed from the City's vendor list. 57. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 58. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines levied because of inadequacies to comply with this condition shall be borne solely by the bidder. 59. PATENTS &ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of,any copyrighted, patented,or unpatented invention, process,or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 60. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to comply with Bid specifications,free of damage or defect, and properly invoiced. 61. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be considered.in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). ITB 2015-093-MC 12 MIAMI BEACH 62. PRODUCT INFORMATION. Product literature, specifications, and technical information, including Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM". However, in all cases must be provided within five (5)calendar days upon request from Purchasing Agent. 63. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Procurement Division. 64. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of items, when required, must be furnished free of expense and, if not destroyed,will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid , opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the .bidder's name. Failure of the bidder to either deliver required samples,or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 65. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 66. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from the successful bidder. However, the City reserves the right to purchase the items from state or other governmental contract,or on an as-needed basis through the City's spot market purchase provisions. 67. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments will be returned at the bidder's expense. 68.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 69. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to bidders certifying that they have implemented a drug free work place program. A certification form will be required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's discretion,which will make a recommendation for award to the City Commission. 70. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the City pursuant thereto,the City shall thereupon have the right to terminate the work and/or services then remaining to be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by the bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. ITB 2015-093-MC 13 MIAMI BEACH Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. The City may, at its discretion, provide reasonable"cure period"for any contractual violation prior to termination of the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default within the allotted cure period,then the City may proceed to terminate the contract for cause in accordance with this subsection 1.57. 71. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or services then remaining to be performed, at any time, by giving written notice to the successful bidder of such termination, which shall become effective thirty(30)days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the contract is terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the,balanced of the contract. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this subsection. 72. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L.for the item(s) offered and furnished. Balance of Page Intentionally Left Blank . 1 ITB 2015-093-MC 14 L. . MIAMI BEACH SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED BIDS. One original Bid Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of bids.Additionally, five(5) bound copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within two (2) days of request by the City. The following information should be clearly marked on the face of the envelope or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. BID PROPOSAL.The Bid Proposal is to include the following: • TAB 1 — Cost Proposal Form (Appendix E). The Cost Proposal Form (Appendix E) shall be completed mechanically or, if manually, in ink. Cost Proposal Forms submitted in pencil shall be deemed non- responsive.All corrections on the Cost Proposal Form shall be initialed. • TAB 2-Bid Certification,Questionnaire and Affidavits (Appendix A). • • TAB 3—Other related documents, certifications,etc. 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. Balance of Page Intentionally Left Blank • • ITB 2015-093-MC 15 • • t - • r MIAMI BEACH APPENDIX " E :._ __ _ NNW alitiginnantialtarAiliMMEMMEMEMIa 1915 +2p 1 5 IM I,A AIREA Nftito Cost 2015-093-MC MOVING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 r ITB 2015-093-MC 32 • MIAMI BEACH APPENDIX E PROPOSAL TENDER FORM Failure to submit Section 5,Bid Price.Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being,rejected. Bidder affirms that the prices stated on the Bid Tender Form below represents the entire cost of the items in full accordance with the requirements of this ITB,inclusive of its terms,conditions,specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays,taxes, insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. Should there be a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity,the unit price shall prevail and the total price shall be corrected,unless in the opinion of the City there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted shall govern and the unit price shall be corrected; if there is an error in a total corresponding to the addition or subtraction of subtotals,the subtotals shall prevail and the total shall be corrected; and if the Bidder does not accept the correction of errors, its Bid shall be rejected. Estimated Mover Services Hours Rate per hours Total Rate Movers Regular Hours 5,000 $ 25.00 $ 125 000.00 Movers Non-Regular Hours 500 $ 37.50 $ 37,500.00 Su gervisor(Regular Hours) 1,000 $ 4.00 $ 31,101.11 Su gervisor Non-Regular Hours 200 $ 45.00 $ 9,000.00 Total Mover.Services(1) . $ 201,500.00 ,Moving Supplies Estimated Unit Cost Extended Cost Quantity Boxes Small 16x12x12" 250 Each $ 1.00 $ 250.00 Boxes Medium 18x18x16" 200 Each $ 1.50 $ 300.00 Boxes Large 18x18x24" 150 Each $ 2.00 $ 300.00 Packing Materials, gager 1,000 LF $ 0.00 $ 0.00 Packing Materials,bubble-wrag 50 rolls $ 60.00 $ 3,000.00 • Packing Tale,rolls 250 rolls $ 1.00 $ 250.00 Packing Labels 4 x 6" 1,000 Each $ 0.00 $ 0.00 Moving Supplies Total(2) $ 4,100.00 Total Moving Services (add 1+2): $ 205,600.00 Bidder's Affirmation Company: Millennium Relocation Services, Inc Authorized Representative: Julio E. Martinez Address: 9332 NW 101 Street, Medley, Florida 33178 Telephone: (305)805-1264 Email: millenniummovingna,aol.com Authorized Representative's Signature: ••:r.....y ..._.r:..._.: .,r.-..—a.... __.-..� ....1�._v�... •.. ,...'. ar.-v. rnvr..R+�..��.....-....s ....cv!.V...a. .. .. _..._..r.... .n.... ._r........ ITB 2015-093-MC 3 3 • • .. . . • . . • . ` = _ . .. - . - 5 I - - - • 1 • ' - - - r - . - f - . - - :..r - - ..•- - •- _ - - . 1 - • - ' • i f .. - • • - - .V - r - 1 - - - .. - - - - - r _ , {. • • • .. •. - - - • / r.. - •\ - - - ` - • - - , •' .. r - • , ,I r • •• ;- .. - -• APPENDIX "A ••• Ansibb. imorall11111111111111111111, !NNW 11111111111111111111111•1110111111111111111111111111111 14-1-5 261� MLAMIBEAC.H Proposal Questionnaire Requirements Affidavit 2015-093-MC MOVING SERVICES • DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2015-093- C 16 Solicitation No: Solicitation Title: 2015-093-MC MOVING SERVICES Procurement Contact: Tel: Email: Marcelo Cam,CPPB 305-673-7000 x.7490 Marcelocam@miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME:Millennium Relocation Services, Inc. No.of Employees: 25 No of Years in Business: 17 No of Years in Business Locally: 17 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: None FIRM PRIMARY ADDRESS(HEADQUARTERS): 9332 NW 101 Street CITY: Medley STATE: ZIP CODE: Florida 33178 TELEPHONE NO.: (305)805-1264 TOLL FREE NO.: FAX NO.: (305)805-1266 • FIRM LOCAL ADDRESS: 9332 NW 101 Street CITY: Medley STATE: ZIP CODE: Florida 33178 • PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:Julio Martinez ACCOUNT REP TELEPHONE NO.:(305)805-1264 ACCOUNT REP TOLL FREE NO.: 's. ACCOUNT REP EMAIL: millenniummoving @aol.com or julio.martinez @movenowusa.com FEDERAL TAX IDENTIFICATION NO.: 65-0751656 The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. . i IT 2B 015-093-MC 17 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Financial Capacity.Each Proposer shall arrange for Dun&Bradstreet to submit a Supplier Qualification Report(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt,by the City,of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the j SQR report from D&B at: https:/lsupplierportal.dnb.com/webapplwcsl stores/serviet1SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun &Bradstreet at 800-424-2495. SUBMITTAL REQUIREMENT: Proposer shall request that Dun& Bradstreet submit its Supplier Qualifier Report directly to the City,with bid or within 2 days of request. 3. Litigation History. Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s) 9 rY• P Y 9 9 ry g y { } in the last five years.If an action has been filed,state and describe the litigation or regulatory action filed,and identify the court or agency before which the action was instituted,the applicable case or file number,and the status or disposition for such reported action. If no litigation or regulatory action has been filed against your firm(s),provide a statement to that effect.If"No"litigation or regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process. Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project. SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any team member firm,in the past 5 years.If Proposer has no litigation history or regulatory action in the past 5 years,submit proposer P Y P 9 ry 9 ry P Y a statement accordingly. 4. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director,agent,or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. 5. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 6. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by an •ublic sector agency? YES © NO SUBMITTAL REQUIREMENT: If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to action(s). ITB 2015-093-MC 18 7. Vendor Campaign Contributions. Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 8. Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the ! City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 9. - .. , P. ...• : _ ,!: G •• • :-..• _.. . . • • . .• ._. •••: - •. ■ ... . •••• I • • • • • • • , • • 10. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? X YES NO C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance. ITB 2015-093-MC 19 BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Yes No Sick Leave Yes Yes Family Medical Leave Yes Yes Bereavement Leave Yes Yes If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager,or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.govlprocurement/. 11. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 12. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. ITB 2.15-09 3-MC 20 1 • • DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals,may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. • The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should • rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content, its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. • This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. ITB 2015-093-MG 21 41118000% oiaktibk 9 sumo aa...hayslawniasoim.ae MS•00 - MMMI BEACH . City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel:305.673-7490 x 6858 Fax:786-394-4330 • ADDENDUM NO. 1 INVITATION TO BID (ITB) NO. 2015-093-MC MOVING SERVICES April 9,2015 This Addendum is issued in response to questions from prospective bidders, or other clarifications and revisions made by the City. The ITB is amended in the following particulars only. 1. REVISION:Appendix"C", Minimum Requirements, are hereby revised as follows: --= :• , --- -- • - -= ill background check and shall provide the City evidence of such check at any time during the term of the resultant contract. ii Vondor shall bavo afl assigned customer.service representative to receive calls during normal business hours and during overtime-and City Holidays. . --_e _ _ •- . ._ ---- _. '-_ . e _ .. three (3) year, mall to large commercial office moves. i. Bidder shall have been in business for a minimum of three (3)years. ' SUBMITTAL REQUIREMENT: Submit occupational license or business tax receipt demonstrating that vendor has been in business for at least three(3)years. ii. Bidder must have a minimum of three (3)clients in the last five(5)years where it has completed work similar in scope to the requirements of this ITB involving commercial office moves. SUBMITTAL REQUIREMENT: For each client listed, provide: agency name; agency representative;, client representative email address and telephone number; contract dates, and a brief scope of work. 2. REVISION: Appendix"C", Workforce Requirements, are hereby revised as follows: "The vendor shall assign an eperleneed on-site Project Manager/Project Coordinator/Supervisor for each move on an as needed basis. The Vendor's Project Manager/Project Coordinator/Supervisor and other designated representatives will work closely and collaboratively work with the City's Representative for each move. If requested, the Project Manager/Project Coordinator/Supervisor must be on site throughout the duration of each move." 3. ADDITION: On Appendix "D", Special Conditions, add Item 14. "Additional Services or Equipment"as follows: 14. ADDITIONAL SERVICES OR EQUIPMENT. After award, the City may require additional services or equipment, similar in scope to the requirements of this ITB, from time to time, Services or equipment not specifically identified in this ITB may be added by mutual agreement of the Parties and approval of the City Manager or designee. • 4. RESPONSES TO QUESTIONS RECEIVED: Q1. I am a veteran.What proof is it required? P Al. See Appendix"A", Item 1. Q2. For the Dun & Bradstreet Supplier Qualifier Report, it states in the submittal requirement that we will have to provide this within two days of your request. I want to confirm that we do not have to purchase this now, but only within two days of your request? A2. Correct. Q3. For all other documents that have submittal requirements I want to confirm that we can create our own statements and that there are no city issued forms to fill out. For an example, litigation history, conflict of interest etc. A3. See Submittal Requirements for each item of the Questionnaire and Requirements • • Affidavits. Any questions regarding this Addendum should be submitted in writing to the Procurement • Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado anmiam.ibeachfl.gov • Contact: Telephone: Email: Marcelo Cam 305-673-7000 ext. 7490 marcelocamCa�miamibeachfl,gov • • Sine r- Alex It-nis Proc rement Director • • • • ITB#2015-093-MCI Addendum No, 1 Page 2 of 2 iI Y_'^rf'0 Via` RELOCATION SERVICES April 15,2015 To: City of Miami Beach Procurement Management Attn: Marcelo Cam,CPPB Re: 2015-093-MC Moving Services Invitation to Bid Answers to Questionnaire & Requirements Affidavit 1- Millennium Relocation Services,Inc. is Not a Veteran Owned Business 2- Arrangements will be made to provide Supplier Qualification Report 3- No litigation or regulatory actions have ever been file against Millennium Relocation Services, Inc. 4- No Millennium Relocation Services, Inc. Directors, Officers,Agents,Affiliates,Family member or Friends work for the city of Miami Beach. 5- References: FPL FiberNet/ Danny Iglesias /Project Manager / 9250 West Flagler,Miami FL 33174 Office: (305)15'52455 I Cell_(305)-7998869 mall:;danny:iglesias@fplfibernet.com Ryder/«Stan Ai 4iner'/Faci ityl lannin4Ma4 ger I11690 NW 105 Street,Med14FL 33178 Office:.305 5b.0= 0�t3Ce11 ( )t -(305)'-970=3079=e'_mal sf�i� atitc�.i�c�iv�eiroril�- Miami Dade County Internal Services Department/ Sherry Clentscale : ,Procurement Officer 111 NW 1"Street Suite 1300,Miami FL 33128 Office: (305) 375-2179 e-mail: sclents@miarnidade.gov 6- Never had a contract cancelled due to nonperformance,been Suspended, debarred or other legal violation by any public sector Agency 7- No one at Millennium Relocation Services, Inc. has contributed directly or indirectly to campaigns of a candidate for Mayor or Commissioner of City of Miami Beach. 8- We will adopt as required in the ordinance the city of Miami Beach Code of Ethics 9- Omitted from Bid 10-Answered on Bid package page number 19 11-Agreed with requirements of Section 287.183 Florida Statutes and certifies it has not been placed on convicted vendor list. j. Julio E. Martinez (President) Ph:(305) 805-1264 Fax: (305) 805-1266 e-mail:millenniummoving@aoLcom k F L 4C+R,f.7 or o E g v a G.ES - i Address:9332 NW 101 Street Medley,FL 33178 Telephone:305-805-1264 Fax:305-805-1266 E-mail:mil leiuiiutnmoving(araol.corn PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Proposal Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Julio E. Martinez President Signature of Prop sees Authorized R•adirentaf Date: 4b6jzo/5 ,• • . State of FLORIDA ) _ On this/5day of A, J ,24ersonally Qa appeared before U i c Al 'i✓utgl County f ,�-- � stated that (s)he is the • 59a 'Ll of e� v�P ,a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of dire o r• . : acknowledged said instrument to be its voluntary act and deed.Befor: e: Notary Public for the _ e . .41—ffi' My Commission Expires: ] 0 , Nf N� 1 i, 1 . I,A2ARA.M.RooRicoz i 1 _ \ Notai►n public,-410e at FtOrtda. 149. i.141181144,4 21118 1, i a ,` gotlim sfIen1#►FF 122807 Ii ITB 2015-093-MC 22 1, - - - - _ ,� _ . • • • • • • • • • • • • • • • • • . • r. • APPENDIX " B" 1•0amirimamonimmorismousimmuunow 111141111111111114111111- . 2G1 . A 114.h .A r .A u • • • • " NO BID " Form 11 2015-093-MC MOVING SERVICES • DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 Note: It is important for those vendors `who:have received notification of. _this solicitation but.have decided not.to.respond, to complete and svbrnt =the attached "Sta.tement of_No Bid " The "Statement of:.No Bid" provides the City with information on :how to. improve the solicitation process:•Failure to submit:.a --:Statement of No'bid may resu t in;not being notified of future-solc.itations,by.ahe City . ._:_._� !TB 2015-093-MC 23 MIAMI BEACH Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASONS) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal Insufficient time to respond _Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements Do not offer this product/service OTHER. (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: • Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH DEPT. OF PROCUREMENT MANAGEMENT ATTN: MARCELO CAM, CPPB PROPOSAL#2015-093-MC 1700 Convention Center Drive MIAMI BEACH, FL 33139 ITB 2015-093- 24 MIAMI BEACH APPENDIX "C" 4411•11ab.. .4011111111.. WorffeciemenwpoingmemempaeolimeMammEmilmi 1.935_.42015 MIAMI BEAC Minimum Requirements Specifications 2015-093-MC MOVING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2015-093-MC 25 MIAMI BEACH SPECIFICATIONS AND SCOPE OF SERVICE MINIMUM REQUIREMENTS i. Vendor employees shall have completed a full background check and shall provide the City evidence of such check at any time during the term of the resultant contract. ii. Vendor shall have an assigned customer service representative to receive calls during normal business hours and during overtime and City Holidays. iii. Vendor shall demonstrate they have been in business for a minimum of three (3) years, with experience in small to large commercial office moves. WORKFORCE REQUIREMENTS 1. The vendor shall assign an experienced on-site Project Manager for each move. The Vendor's Project Manager and other designated representatives will work closely and collaboratively work with the City's Representative for each move. If requested, the Project Manager must be on site throughout the duration of each move. 2. The City reserves the right to approve or reject the Project Manager designated to work with the City. At the City's discretion,the City representative may require the removal of any member of the Vendor's move team from the site at any time. 3. Vendor's Labor workforce and any pre-approved subcontractors will be identifiable by uniform, name tags, badges or other safeguards for security purposes by the City. 4. Vendor may not sub-contract any part of the move without prior written approval of the City's Representative. All sub-contractors will have the same requirements as the Vendor's full-time employees. 5. Vendor agrees to commit sufficient resources to perform all types and size of moving services and additional services as required under the resultant contract. 6. Vendor shall complete requested work orders in a timely manner and to the City's full satisfaction as mutually agreed. Any revisions to the schedule which are the result of an action or omission of the city, or its employees or agents shall be mutually agreed upon by both parties and shall be in writing. PROJECT MANAGER REQUIREMENTS • 1. Vendor Project Manager shall oversee all the scheduling for each move. 2. Vendor Project Manager shall provide an itemized estimate to the City Move Coordinator. Vendor shall submit a price per job broken down by hours of labor, equipment and supplies required on each job. Estimates will be subject to established rates and prices per the resultant contract. 3. Vendor shall coordinate with the City representative in charge of the project. 4. Vendor Project Manager shall be in charge of all the logistics from transportation to handling of materials (boxes, labels,delivering trucks, etc.) necessary to complete the pre-move and actual moving date(s). 5. Vendor shall communicate scheduled moves with the City's representative and obtain proper clearance to enter building(s) (i.e parking permit, elevator access, insurance requirements, etc.) throughout the moving process. 6. Vendor Project Manager is responsible for all aspects of the project management of the move and punch list including all equipment pick-up for each move. ITB Ol -0 3-MC 26 MIAMI TECHNICAL SPECIFICATIONS 1. A two hour minimum will apply to all scheduled moves. 2. Vendor shall provide the City with sufficient copies of a company educational brochure or similar written materials that specifies Vendor's move instructions that would be of benefit to the City before each move. 3. Vendor will coordinate scheduled walk-through of spaces for each move with the City representative. Vendor shall provide an itemized estimate and move schedule within one(1)week from original request. 4. Within two (2) weeks of walk-through, the City will notify Vendor of approval or disapproval of estimate. Upon approval of estimate Vendor shall deliver boxes, labels, equipment, plastic bags, and packaging materials per the City's specified date. 5. Actual move dates will be scheduled at a minimum one week from date of City approval of estimate. 6. The City will have its personnel available during the move at both the existing facility and the destination site for supervisory assistance in placing moved items during the move. Vendor will provide all necessary labor and materials to carry out its responsibilities within the time frames set by the City of each move. 7. When disassembly and assembly of property is required, the Vendor will furnish labor and equipment sufficient to accomplish the task. 8. Vendor shall be responsible for safeguarding and protecting its own work, material,tools and equipment at all times. 9. Vendor shall furnish the dumpsters and or trash compactors if required. Vendor shall,at all times, keep the premises free from excessive accumulation of waste material or rubbish caused by its employees or work. Vendor shall be responsible for disposal of all trash collected at the City site. 10. Vendor may have to schedule work in cooperation with other Vendor's working on-site at City facilities. Vendor will collaborate with the City regarding completing their work while accommodating these activities. 11. Vendor shall arrive at the move site promptly with all necessary equipment and sufficient labor workforce to complete the job. Return trips to vendor warehouse or original City facility resulting from vendor missing pickup equipment/furniture originally designated for move shall be picked up and taken to the new location at no additional cost to the City. 12. Vendor moves may be schedule for M-F 7:00 AM to 6:00 PM. Should the need arise; moves may be scheduled afterhours,weekends, holidays. 13. All furnishings, equipment and supplies will be transported in weather tight truck/van. Vendor will verify that the equipment weight will not hinder delivery of the equipment or damage property during transport. 14. Vendor shall be responsible for packing, safe transportation and reuse of all existing hardware associated with the assembly of equipment and furniture, including Art Work, etc. City employees will be responsible for packing their own personal belongings. City IT Department is responsible for all computers, peripherals, data cables, telephones and all related IT equipment. 15. Vendor shall provide necessary protection, padding and equipment at no additional cost to the City. 16. Any furniture, equipment and supplies within the responsibility of the Vendor will be delivered to the destination site in good or same original condition. Any equipment, furniture or supplies damaged or lost during the move will be the responsibility of the Vendor. Vendor will promptly replace all damaged goods or will be responsible for the cost of repair during the contract period, and at the time of final acceptance of work, the Vendor will afford the City representative access for inspecting the work. 17. The vendor will take all measures to protect the walls,windows, doorways, lighting, flooring, fire protection systems, and ceilings or any other part of the physical plant of both the origin and destination locations for ITB 2015-093 C 27 MIAMI B each scheduled move. Repair to any damage to either location shall be the satisfaction of the City. 18. Packed boxes and/or furniture shall not be placed in storage at any time without the prior consent of the City. 19. The vendor shall remove all empty boxes and packing materials from the destination location at the end of each scheduled move. 20. Complete inspections by the City representative will take place prior to approval of invoices. 21. Travel time to or from the Vendor's facility to the work site is not authorized. Work begins upon the Vendor reporting in to the City representative and work cease when the Vendor checks out with the City representative. Start and finish times will be computed to the nearest quarter hour. Break periods for Vendor personnel is considered unpaid time. 22. Any additional work requested after the initial move shall be authorized by the City representative prior to work being done. MOVING MATERIAL REQUIREMENTS 1. Boxes shall be auto bottom, self-closing moving boxes. 2. Labels must be self-adhesive. 3. Covers/Mats. 4. Covers/Mats. ITB 2015-093-MC MIAMI BEACH APPENDIX " D" -- AMIIIMMINIMML . , .orsearinimirommimma .. .. _._. 1915 *2415 iV\LAi\'\IBEACH Special 2015-093-MC MOVING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 . i ITB 2015-093-MC 29 MIAMI BEACH 1.TERM OF CONTRACT.The term of the contract shall be for THREE(3)years 2. OPTIONS TO RENEW. Two (2) one (1) year options to renew upon written mutual agreement. 3.WORK COMPLETION. Intentionally omitted. 4. PRICES SHALL BE FIXED AND FIRM. All prices submitted in the awardee's bid shall remain firm and fixed, unless amended in writing by the City. 5 EXAMINATION OF FACILITIES. Prior to submitting its offer it is advisable that the vendor visit the site of the proposed work and become familiar with any conditions which may in any manner affect the work to be done or affect the equipment, materials and labor required. The vendor is also advised to examine carefully the drawings and specifications and to become thoroughly aware regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract. No additional allowances will be made because of lack of knowledge of these conditions. For site visitation appointment and for any additional information required regarding the specifications and requirements of this bid contact City representative for an appointment. 6. INDEMNIFICATION.Intentionally omitted. 7. PERFORMANCE BOND. Intentionally omitted. 8. REQUIRED CERTIFICATIONS. Intentionally omitted. 9. SHIPPING TERMS. Intentionally omitted. 10. DELIVERY REQUIREMENTS. Intentionally omitted. 11.WARRANTY REQUIREMENTS. Intentionally omitted. 12. BACKGROUND CHECKS. Contractor Employee Criminal Background Check and ID Badging Requirements. It is a requirement of this bid that contractor comply with all the requirements of Sections 1012.32 and 1012.465, Florida Statutes, requiring that only those contractor employees that have successfully passed the background screening required by the referenced statutes and that meet the standards established by the statutes be allowed access to any City location or prior to the provision of any contract services. This requirement shall extend to all contractor representatives, agents or sub-contractors performing duties under the contract.The background screening will be conducted by The City of Miami Beach Human Resources Department. Contractor will bear the cost, currently estimated at approximately$40.00 per employee(subject to change from time to time), of acquiring the background screening required under Section 1012.32, Florida Statutes, and any fee imposed by the Florida Department of Law Enforcement to maintain the provided with respect to contractor and its personnel. The Parties agree that the failure of Awardee to perform any of the duties described in this section shall constitute a material breach of this solicitation and any resulting agreement for which the City reserves the right to terminate immediately with no further responsibilities or duties to perform under this Agreement. Contractor agrees to indemnify and hold harmless the City, its officers and employees of any liability in the form of physical or mental injury, death or property damage resulting in Awardee's failure to comply with the requirements of this section or Sections 1012.32 and 1012.465, Florida Statutes. ITB 2015-093- C 30 MIAMI BEACH Upon successful completion of the required criminal background check, the City will issue ID badges to each contractor employee at a nominal fee, currently$10.00 (subject to change from time to time). Contractor agrees that no contractor employee shall be allowed on any City property without a City issued ID badge worn at all times in a visible and easily readable location. The transfer of ID badge from one employee to another is strictly prohibited and shall be cause for all contractor employees responsible for such action to be immediately removed from City property and contractor fined in accordance with the provisions of Section 4.5. Instructions on obtaining ID badges will be provided after contract award. City ID badges will only be valid for the original term of the contract. Subsequent renewal periods will require new background checks and City ID badges. Contractor agrees to require all its employees to notify the Contractor and the City of any arrest(s) or conviction(s) of any offense within 24 hours of its occurrence. Contractor further agrees to immediately notify the City upon becoming aware that one of its employees which were previously certified as completing the background check is subsequently arrested or convicted of any disqualifying offense. Failure by Contractor to notify the City of such arrest or conviction within 24 hours of being put on notice shall constitute a material breach of the Contract entitling the City to terminate this Contract immediately. • 13.QUANTITIES. Intentionally omitted. • • � I ITB 2015-093-MC z_ 31 MIAMI BEAC APPENDIX " F" Adommi, _ _ - l 9}5 X415 _.E /V\IJ\/\ EPii Insurance Requirements 201 5-093-MC MOVING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2015-0 3-MC 34 MIAMI BEAC INSURANCE REQUIREMENTS The vendor shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than$1,000,000 combined single limit per occurrence for bodily injury and property damage. Insurance required above must include a Waiver of Subrogation in favor of the City. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B+" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey,or its equivalent,subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest"List of All Insurance Companies Authorized or Approved to Do Business in Florida"issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty(30)days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28,the Florida Constitution,and any other applicable Statutes. ITB 2015-093-MC 35 ACCIRD® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) L..------ 4/15/2015 ITHIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME:CT Linda Frazier Arthur J.Gallagher Risk Management Services, Inc. (NC.No.Ext):314-800-2221 (ac,No): 12444 Powerscourt Drive E-MAIL SS:linda frazier com St. Louis MO 63131 _ @aJg• INSURER(S)AFFORDING COVERAGE NAIC 0 INSURER A:VANLINER INS CO 21172 INSURED INSURER B:ROCKHILL INS CO 28053 Millennium Relocation Services, Inc. INSURER C: P.O.Box 941465 INSURER D Miami FL 33194 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1772307583 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) A GENERAL LIABILITY PKV0000309 00 8/12/2014 8/12/2015 EACH OCCURRENCE _ $1,000,000 DAMAGE TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence) $100,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY n JECT LOC $ AUTOMOBILE LIABILITY TRV6029300 00 8/12/2014 3/12/2015 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS _AUTOS X HIRED AUTOS X PROPERTY DAMAGE $ NON (Per accident) AUT05-OWNED B UMBRELLA LAB X OCCUR UMBR00951700 5/15/2014 5/15/2015 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED RETENTION$ $ A WORKERS COMPENSATION WCV6029300 00 8/12/2014 9/12/2015 X WC STATU- 0TH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? Y I N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Cargo&Warehouse CGV6029300 00 8/12/2014 8/12/2015 Any Vehicle 250,000 Any Occurrence 500,000 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,N more space is required) Certificate Holder is an Additional Insured as respects[]policy(ies),pursuant to and subject to the policy's terms,definitions,conditions and exclusions. - CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Miami Beach ACCORDANCE WITH THE POLICY PROVISIONS. , 1700 Convention Center Drive 3rd Floor AUTHORIZED REPRESENTATIVE Miami FL 33139 Ci—j- Q 2 1 ©1988-2010 ACORD CORPORATION. All rights reserved. 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PBAyYTINENoTi:...),,riCECETIVOERD .- 213 MOVING SERVICE(LOCAL) _....,....,_. -..,,.._... .-- ..,.. :::-,.,s4..,_-:-....',::::'.i7.2--, •,::-:,--,ir,. ... ,. _,.... ,.. .,:,.:. .: ..... .. . -. .,....,.,, - ::---:-:-.-- ..• $45.0a 09/16/2013 -....MILLENNIUM RELOCAT10.14...--vi,...•1/:C.S INC........2.::.........-. ..... yr;,.-....?;•:,.1:,........ Employee(s) 3 :.:..:-..,,. ..••,••••.-.: ....._..._.. .- .._-..,•-. .:.,.‘ ''. ' '.' ' CREDITCARD-13.-.700887.0 . , ......„.,:..„.„.• ...r.' ..-'''. . .-.-.--,.-1°,' :.,...........,..,..... .. . '......” :. 'I'...:.'...- ,.::.:•. Ho! ermus. ,. Id' 'S ualificatiiiiis;b140:11)Usiness. _.....;..,...,. ......... . ..•..,,..- . - -`-'' certification of the hp er,...,.q . 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I IUD 3 1• "E-r T RIDAlm' .-- U.S.POSTAGE V�r F et--. ^ .; , j .,:,,..1 Or 2O 2 ¢t .,.{ -'`'..4v PAID a t� '� �� - �n��-��5 � �� uslt�E�� `�; MIAMI FL ,. ,� a� a.Fate i.c. Fop -,,�..F{�•�..��....n Y �.,G ,��`€: � t v E, `313O � 3PURSyU. AT a60 a� DCH AA3,,a`A-'�"�;J 10 ,' i f, PERMIT NO 231 • .t .-: .]sF -we_- .'Y.'..,,,,''o.-..Azfrr"< - e'lC.s�1,,,,. "_-,acc'SC�!�;,td f6-1-i,,,,,,,,,,....__ .,..CS=.. .°. _ THIS IS NOT A BILL—DO NOT PAY 384626-9 RENEWAL BUSINESS NAME/LOCATION RECEIPT NO. 401564-0 MILLENNIUM RELOCATION SERVICES INC 9332 NW 101 ST 33178 MEDLEY OWNER MILLENNIUM RELOCATION SVCS INC Sec.T of Business EMPLOYEE/S 213 MOVING SERV.IC.E (LOCAL) 3 THIS IS ONLY A LOCAL BUSINESS TAX RECEIPT.IT DOES NOT PERMIT THE HOLDER TO VIOLATE ANY ZONING LAWS OF THE DO NOT FORWARD COUNTY OR CITIES. NOR DOES IT EXEMPT THE 1 HOLDER FROM ANY OTHER MILLENNIUM RELOCATION SERVICES PERMIT OR LICENSE .REQUIRED BY LAW.THIS IS INC THE HOL E R'R'S OUALIFICAF JULIO E MARTINEZ PRES TIONS: P 0 BOX 720446 PAYMENT RECEIVED MIAMI F L 33172 MIAMI-DADE COUNTY TAX COLLECTOR: • 09/01/2011 . 6.0020000254 000045.00 If IIIiIIIIISIIIIIIIIIIIIIIIJIIIIIIII IIISIIIIISIIIhsiinfiiI I SEE OTHER SIDE ____ • .vr :al.s a;. titi.t' �� }T ti-:,_ 's;- ■ .sY^..i>i� ' "~Yb c's-? r e.4.•`.T+�' ��.h f� - "�" S J,.,, + �„.,,,'zy,- ,. -ti .y' c%� F K%y:lR,l' �i,Y E >:�:t�-��42�,�- > �' ! FIRST CA �S _•?a„,,y„ {t'• a�-n�?� f'1.,ra4� i'_� r�%.. r__ �� . y?.� -..;Svr_. �E 3P 'r� 4 -0r= � POST G-A.'.,-..:apT4, `'�, ,3 a:r• -d^r3 T. � f „.5;•-'r q� _,.�a C �BLS� T ;,. ID Q r „” U S j,n.y�..5�= A� j z ti-tJ �� "�� 1 �� O��t „� � ' ®o,, r-s `��,,." �4. ii41;.�-XSP-, 'G,..iQ iN S }� ati, --,---1-„ MIAMI,FL; k irr -{;J -OF S-;. T it ©p.� C. .-tR7 `# - _ �,, PERMIT x231 J 4 �. .it - Y- 't"° Esc,` t4. ::•.3 F` '�31 i,- »Y., '! ..,:.. e Aa ` ...•7,-- _ _ _•`:f'r..t r��n��K�•� .. sTMSr`�,.�;�...a.�F, 'a�rn.•3: �7'.� .^x:9•r.?::,7��.r� -. 1L'trr� •se:�- r-rr^=x ..t«+�t+r'- ..y. �?"�`�.'r�L°�`,a. '' „t THIS IS NOFT,A DO�NOT PAY F o 3$ 62 1 z��< ,RE•NEWAF r t: ,'' BUSINESS NAME.I,�..00ATION ,,. . Rv_:•<r>: �v:,_e)R CEIPT ND`s i, :,>� Ott•1 64rp'Y ;. ,J . r .(L�lLENNI_Ui RELOCATION.N SER_ ICES ▪ ,o. G f r Y Y .C �, * , } 9332 N 10-x- ST - , . 3 , 3178 MEDLEY ; z n P::4::•‘..,,....,-�L --.r �r � w. -H n-t rem � ' t'eY' k cr r•�- c J�ti,�r+ -a4” R • q_ l t ▪k . e4- 4` D�,�y t�.r- 7 0 t.t4r6 nT !Y. ]�f _s':; '•�- s °E k k i_Q:'` ?• K©WNEli'= 1.i w . = -szy.;::.-- r l''Y�.7�4 iy.,-i i� ,r1. `:.. 'r2•c* 3 ^'t'S..{ 4x--0 MILLENNIUM#R LOCATION S CS4` N.e. _ 4; , x fi {4T t � 1 y'%�; �r s.• r r .r a O �,. - -r, ''R,,-V•x ti n•rF "1z y..�a ,,, f- TZ7„ 4�S. :T - r . 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Yt� h. ? , f/ a, • 1 � ,s ry ! r'.u , � ^ a' _,. - ,,,- -7.-' : X,,� -"1 rs w> s <p r • ,Y lire A :'j' e�r qt' sfi{ -s s,.r s � � 851 ,,� a EFE I r. -_.1,-. ._ ,,,_ > . 1:3 'i -a It?!"�r+o 7�_-+as▪ z' fi�� ,,,,.- s ▪ =A y �` >sY y s�_ 't 1 `. k 4. o.Ce.�b d t _ki ,3 �' ..�'. t.`Y,y-T :R'`.�:fv<:<T;.�%r�-3.. .tom,. :1.:?Iv;`iai �.x r..,. ._ ��-...b G'f_.�:�•.„? a .'r, HE FlLAh7$JR UAW;_ .r.s.. - ,` ',, DO NOT FORWARD ,.,,„ ,,< 1.��`I�"�,. _•.��•-„.�,•-, q.s; ,..r.��e.•T ER MILLENNIUM RELOCATION SERVICES CIE•',..P_$�. �_ ? p)t"' # JULIO E MARTINEZ PRES g L"A:y � 4 P 0 BOX 720446 - 4 ECEtV P y MIAMI FL 33172 L.,Y t^, '1 09 . r ' :, _Y;rf� -4 .;*.{ 1 F Iii1 !11 !! I 1)i !1'! i}J 3F !1 F! I FF! JJ 1 • • . SEE OTHER SIDE i Detail by Entity Name Page 1 of 2 FLORIDA DEPARTMENT OF STATE A=7,;121441,-„,'. DIVISION OF CORPORATIONS .5 /Z INN&- .;_- .: Detail by Entity Name Florida Profit Corporation MILLENNIUM RELOCATION SERVICES, INC. Filing Information Document Number P97000041626 FEI/EIN Number 65-0751656 Date Filed 05/09/1997 State FL Status ACTIVE Principal Address 9332 NW 101 STREET MEDLEY, FL 33178 Changed: 02/18/2010 Mailing Address PO BOX 941465 MIAMI, FL 33194 Changed: 02/28/2014 Registered Agent Name & Address MARTINEZ, JULIO E 9332 nw 101 street Medley, FL 33178 Address Changed: 01/12/2015 Officer/Director Detail Name &Address Title P MARTINEZ, JULIO E 9332 nw 101 street Medley, FL 33178 Title VP MARTINEZ, OFELIA 9332 nw 101 street Medley, FL 33178 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytvpe=Entity... 2/16/2016 Detail by Entity Name Page 2 of 2 • • Annual Reports Report Year Filed Date 2013 01/18/2013 2014 02/28/2014 2015 01/12/2015 Document Images 01/12/2015 --ANNUAL REPORT View image in PDF format 02/28/2014--ANNUAL REPORT View image in PDF format 01/18/2013 --ANNUAL REPORT . View image in PDF format 01/09/2012 --ANNUAL REPORT View image in PDF format 02/28/2011 --ANNUAL REPORT View image in PDF format 02/18/2010 --ANNUAL REPORT View image in PDF format 03/24/2009--ANNUAL REPORT View image in PDF format 02/25/2008 --ANNUAL REPORT View image in PDF format I 04/10/2007--ANNUAL REPORT View image in PDF format I 05/02/2006 --ANNUAL REPORT View image in PDF format 04/29/2005--ANNUAL REPORT View image in PDF format I 04/29/2004--ANNUAL REPORT View image in PDF format I 04/25/2003--ANNUAL REPORT View image in PDF format 05/06/2002 --ANNUAL REPORT View image in PDF format 04/10/2001 --ANNUAL REPORT View image in PDF format I 03/29/2000 --ANNUAL REPORT View image in PDF format I 02/20/1999 --ANNUAL REPORT View image in PDF format 02/09/1998 --ANNUAL REPORT View image in PDF format 05/09/1997-- Domestic Profit Articles View image in PDF format Coovricht 3n Privacy Policies Mate of Florida.Deoartrnent of State • http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetai(?inquirytype=Entity... 2/1 6/20 1 6 ATTACHMENT D INSURANCE REQUIRMENTS • • ACC) CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDYYYY) 8/26/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Arthur J.Gallagher Risk Management Services, Inc. PHONE 314-965-4346 FAX 314-965-5425 12444 Powerscourt Drive 4A/C,No.Ext): (A/C.No): E-MAIL Saint Louis MO 63131 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Vanllner Insurance Company 21172 INSURED MILLREL-01 _INSURER B:Rockhill Insurance Company 28053 Millennium Relocation Services, Inc. INSURER C P.O.Box 941465 Miami, FL 33194 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 1151414783 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.POLICY EXP LT TYPE OF INSURANCE I INSD I WVD I POLICY NUMBER (MM/D YYYY)I(MM/DDYYYY)I LIMITS A X–1 COMMERCIAL GENERAL LIABILITY GLV000015900 8/12/2015 8/12/2016 EACH OCCURRENCE I $1,000,000 . { i DAMAGE TO RENTED $100,000 CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) MED EXP(Any one person) I$5,000 PERSONAL 8 ADV INJURY $1,000,000 – GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE ,$2,000,000 X POLICY[ rim,PRO LOC PRODUCTS-COMP/OP AGG $2,000,000 OTI IER: I $ A AUTOMOBILE LIABILITY TRV602930000 8/12/2015 8/12/2016 C O accident]SINGLE LIMIT— $1000,000 X ANY AUTO I BODILY INJURY(Per person) $ ALL OWNED I SCHEDULED AUTOS I AUTOS BODILY INJURY(Per accident)I$ X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ AUTOS (Per accident) B UMBRELLA LIAB X OCCUR UMDR00951701 15/15/2015 8/12/2016 EACH OCCURRENCE $1,000,000 X EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED I RETENTION$ I$ A WORKERS COMPENSATION WCV602930000 8/12/2015 8/12/2016 x I STATUTE OTH AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMI3ER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under . DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Cargo and Warehouse TRV602930000 8/12/2015 8/12/2016 Any Vehicle 250,000 Any Occurrence 500,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate Holder is an Additional Insured as respects[]policy(ies),pursuant to and subject to the policy's terms,definitions,conditions and exclusions. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Miami Beach ACCORDANCE WITH THE POLICY PROVISIONS. 1700 Convention Center Drive 3rd Floor AUTHORIZED REPRESENTATIVE Miami FL 33139 USA 1 . ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD - -.wok MIAMI BEACH APPENDIX " F" 1915 • 2015 Insurance Requirements 201 5-093-MC MOVING SERVICES DEPARTMENT OF PROCUREMENT MANAGEMENT 1700 Convention Center Drive Miami Beach, Florida 33139 ITB 2015-093-MC 34 MIAMI BEACH INSURANCE REQUIREMENTS The vendor shall furnish to the Department of Procurement, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation Insurance for all employees of the vendor as required by Florida Statute 440. B. Commercial General Liability Insurance on a comprehensive basis, to include Contractual Liability, and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. City of Miami Beach must be included as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. Insurance required above must include a Waiver of Subrogation in favor of the City. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "B+" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. or The company must hold a valid Florida Certificate of Authority as shown in the latest"List of All Insurance Companies Authorized or Approved to Do Business in Florida" issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund. Certificates will indicate no modification or change in insurance shall be made without thirty(30) days in advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement. The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28,the Florida Constitution,and any other applicable Statutes. ITB 2015-093-MC 35 I I