Grant Agreement with South Florida Art Center, Inc. for $23,675.50 a 0(C- .49'//i/
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City of Miami Beach Cultural Affairs Program and Cultural Arts
Council Fiscal Year 2015/16 Cultural Affairs Grant Agreement
This Grant Agreement("Agreement") is entered into this 30th day of September, 2015, between the City of
Miami Beach, Florida(the"City"), and ("Grantee").
Article I /Grant Description
1. Grantee: South Florida Art Center, Inc.
Grant Contact: Marie Del Valle
Address: 924 Lincoln Road, Suite 205
City, State, Zip: Miami Beach, FL 33139
Phone,fax, e-mail : 305.674.8278, mdelvalle a(�artcentersf.orq
2. Grant amount: $23,675.50 ("Grant"or"Grand Funds") 50%paid upon execution of this Agreement.
Remaining 50%paid on completion of Project and submission and approval of Final Report.
3. Project Description: See Exhibit 1, attached hereto("Project"or"Project Description").
4. Itemized budget: See Exhibits 2-A(Project Budget)and 2-B (Grant Award Budget), attached
hereto.
5. Contract execution deadline: November 15, 2015
6. Expenditure deadline: September 30, 2016
7. Project completion date: E P `e nnJsi ICI,
8. Final Report dea. = Must be postmarked or delivered no later than 41 days after Project
• completion date. g _f IN WITNESS WHEREO1r,'-a parties hereto have executed this Agreement this day of 1�r�"■
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Philip Levee( for
Signature
Attest
.vvimu l Rita, STATE OF FLORIDA, COUNTY OF MIAMI-DADE
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8. Accounting and Financial Review: Any activities funded by this Grant must take place during the
City's fiscal year for which the Grant is approved (October 1 - September 30). The Grantee shall keep
accurate and complete books and records of all receipts and expenditures of Grant Funds, in accordance
with reasonable accounting standards, and shall retain such books and records for at least four (4) years
after completion of the Project. These books and records, as well as all documents pertaining to payments
received and made in conjunction with this Grant, including, without limitation, vouchers, bills, invoices,
receipts, and canceled checks, shall be dated within the fiscal year for which they are approved and
retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least two
(2) years after the Expenditure Deadline specified in Article 1-6. At the request of the City, Grantee shall
provide the City (and/or its designated representatives) reasonable access to its files, records and
personnel during regular business hours for the purpose of making financial audits, evaluations or
verifications, program evaluations, or other verifications concerning this Grant, as the City deems
necessary. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the
Grantee, whether or not purported to be related to this Grant.
9. Publicity and Credits: Throughout Calendar Year 2015, the Grantee must include the City of
Miami Beach Centennial logo and the following credit line in all publications (where appropriate) that are
related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural Arts Council. Beginning
January 1, 2016, the Grantee shall replace the City's Centennial logo with the City's standard logo in all
publications (where appropriate) that are related to the Grant. Grantee's failure to comply with this
paragraph may preclude future grant funding from the City, in the same manner as if the Grantee defaulted
under this Agreement, pursuant to Article 11-13. Except as specified herein, Grantee shall not use the
name, trademarks, or logos of the City without the City's advance written approval.
10. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its
officers, employees, agents, and contractors, from and against any and all actions (whether at law or in
equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and
costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to property,
which the City or its officers, employees, agents and contractors may incur as a result of claims, demands,
suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or resulting from the
performance of this Agreement by the Grantee or its officers, employees, agents, servants, partners,
principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which
may issue thereon. Grantee expressly understands and agrees that any insurance protection required by
this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify,
hold harmless, and defend the City or its officers, employees, agents, and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute whereby the
Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by
any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof, which,
when totaled with all other claims or judgments paid by the government entity arising out of the same
incident or occurrence, exceed the sum of $300,000 from any and all personal injury or property damage
claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee
entity.
11. Assignment: The Grantee shall not be permitted to assign this Grant to any other party. Any
purported assignment will be void, and shall be treated as an event of default pursuant to Article 11-13.
12. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable
Federal, State, County, and City laws, including but not limited to Miami-Dade County's Conflict of Interest
and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth
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herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein
by reference as if fully set forth herein.
13. Default/Termination Provisions: In the event the Grantee shall fail to comply with any of the
provisions of this Agreement (a "Default"), the Cultural Affairs Program Manager may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar
days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this
Agreement. Further, in the event of a Default, at the Cultural Affairs Program Manager's sole discretion,
the Grantee shall be required to immediately repay to the City all or a portion of the Grant which has been
received by the Grantee, as of the date that the written demand is received ("Demand for Recapture").
In the event of a Default,the following provisions will also apply:
a. For first-time violations—Grantee shall be required to submit a final report with documentation
of expenditure of all Grant Funds already received up to the.date of termination and/or the Demand for
Recapture. Additionally, Grantee will be ineligible to apply for or receive a grant in the subsequent City
fiscal year. However, Grantee will be allowed to apply for grants in fiscal years following the subsequent
City fiscal year.
b. For more than first-time violations - Any compliance infractions beyond first-time violations will
be addressed by the Cultural Affairs Program Manager, on a case-by-case basis. As part of his
consideration, the Cultural Affairs Program Manager shall obtain the recommendation of the Cultural Arts
Council, but the final decision as to whether Grantee may be allowed to apply for future grants shall remain
within the sole discretion of the City.
Any uncommitted Grant Funds which remain in the possession or under the control of the Grantee
as of the date of the Expenditure Deadline specified in Article 1-6 must be returned to the City within fifteen
(15) days after the Expenditure Deadline. If such funds have been committed but not expended, the
Grantee must request in writing from the Cultural Affairs Program Manager an extension of the
Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year.
Grant Funds which are to be repaid to the City pursuant to this Section are to be repaid upon
demand by delivering to the Cultural Affairs Program Manager a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that may
be available to it under the law.
c. Notwithstanding the provisions of Section 13(a) or 13(b) of this Agreement, and without regard
to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and
absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project
or the content of any required written report. In the event of discontinuation of the Grant or at the close of
the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City
Manager has agreed in writing to alternative use of the unused/unexpended Grant Funds.
14. No Waiver: No waiver of any breach or failure to enforce any of the terms, covenants, conditions
or other provisions of this Agreement by City at any time shall in any way affect, limit, modify or waive
City's right thereafter to enforce or compel strict compliance with every term, covenant, condition or other
provision hereof.
15. Written Notices: Any written notices required under this Agreement will be effective when
delivered in person or upon receipt of a certified letter addressed to the Grantee at the address specified in
Article I-1 of this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs
Program Manager, City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention
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Article III / Miscellaneous Provisions
18. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and/or services recommended for
support. As such, use of Grant Funds for any program component not meeting this condition will be
considered-a breach of the terms of this Agreement and will allow the City to seek remedies including, but
not limited to, those outlined in this Agreement.
19. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.), which prohibits discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance •
as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting
discrimination in employment, housing and public accommodations on account of race, color, national
origin, religion, sex, gender identity, intersexuality, sexual orientation, disability, marital status, financial
• status, or age. •
The City endorses, and Grantee shall comply with, the clear mandate of the Americans with
Disabilities Act of 1990 (ADA) to remove barriers that prevents qualified individuals with disabilities from
enjoying the same employment opportunities that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability. Accordingly, the City requires that Grant recipients
provide equal access and equal opportunity and services without discrimination on the basis of any
disability.
20. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue
for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and
the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS
AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY
HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS
AGREEMENT.
•
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
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Exhibit 1 / Revised Project Description
Organization: South Florida Art Center, Inc.
Instructions: Describe the Project, in complete detail, as approved by the Grants Panel. In a separate
narrative, detail all revisions to the Project, as approved by the City Commission. Please be as specific as
possible, and include the name of any events, specific dates, venues, times, artists, etc. Use an extra page
if necessary.
Project description as approved by Grants Panel:
See Exhibit A attached.
•
• Project description as revised Of applicable) based upon the City Commission approved award:
Changes to projects funded by Grants awarded under the Artistic Disciplines program must still adhere to the
requirement that the work is new or has never before been presented in Miami Beach.
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Exhibit 2-A: Project Budget/ Revised Total Project Budget .
Name of organization: South Florida Art Center, Inc.
• Date(s) of Project: October 1, 2015 to September 30, 2016
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project, or events. Round off all numbers to the
nearest dollar.
EXPENSES REVENUES
CASH IN-KIND CASH IN-KIND
Personnel - artistic 200235 Admissions
Personnel -technical 186154 Contracted services 45000
•
Personnel - administration 301690 Tuitions 65800
Outside artistic fees/services 156700 Corporate support 50000 15000
Outside other fees/services 119000 Foundation support 10000
Marketing/Publicity 50150 Individual support 25000 30000
Space rental 39000 Government grants
Utilities 66000 Federal
Equipment rental 8200 State 48784
Office supplies 4500
Other Costs: (Itemize below) Other Contributions (Itemize below)
Travel 35150 County 154196
Supplies 24000 Rentals 305760
Building Exp. 196853 Investment 824416.5
New Facility 165000
City of Miami Beach Grant Award $23,675.50
Total cash expenses 1552632 Total cash revenues 1552632
Total in-kind expenses 45000 Total in-kind revenues 45000
Total project expenses 1597632 Total project revenues 1597632
CASH & IN-KIND CASH & IN-KIND
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Exhibit 2-B: Project Budget/ Revised Grant Award Budget
Name of organization: South Florida Art Center, Inc.
Date(s) of Project: October 1, 2015 to September 30, 2016
Grant Award: $23,675.50
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may
only be spent within budget categories declared below. Line item changes to said Budget shall not
exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount
of Grant funds. (Cultural Anchors are excluded from these restrictions.)
Grant Expenses
Personnel —artistic 7,000 Equipment Rental
Personnel —technical Space rental
(Performance Related
11,000 Only)
Outside artistic fees
Marketing/Publicity 2,000 Total Other Costs
Printing
3,000 (itemize Below)
Description Amount
Postage
• Supplies 675.50
23,675.50
TOTAL (must equal grant award):
Allowable Grant Expenditures Related to Grant Project:
• Artistic and technical fees directly related to the proposed program or event; •
• Production costs related to the proposed program, project or event;
• Honoraria;
• Equipment rental and expendable materials;
• Marketing;
• Publicity; and
• Equipment rental and personnel necessary to provide program accessibility as mandated by
the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973.
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Grant Use Restrictions
Grant Funds may not be used towards the following activities or items:
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
funded by the City's Cultural Affairs grant programs;
• Administrative salaries or fees (Cultural Anchors are excluded from this restriction);
• "Brick and mortar" expenses or permanent equipment; unless the purchase price is less than
the cost of rental;
• City of Miami Beach fees or services (permit fees, off duty police, electricians, insurance, etc.);
• Debt reduction;
• Indirect or general operating costs related to the operation of the organization (Cultural
Anchors are excluded from this restriction);
• Travel or transportation;
• Insurance Fees (Cultural Anchors are excluded from this restriction);
• Social and/or fundraising events, beauty pageants or sporting events;
• Hospitality costs, including decorations or affiliate personnel, with the exception of artists;
• Cash prizes;
• Lobbying or propaganda materials;
• Charitable contributions; and
• Events not open to the public, unless the event serves to specifically benefit City of Miami
Beach government and has been previously approved as such by the Cultural Affairs Program
Manager.
Required supporting materials for final reports.
• Grantee shall provide the City with copies of all receipts, invoices, cancelled checks
(copies of both front and back) and proof of expenditures of Grant monies. GRANTEE
SHALL CATEGORIZE ALL RECEIPTS, INVOICES, AND CANCELLED CHECKS, ETC.
ACCORDING TO THE CATEGORIES SET FORTH IN THE GRANT BUDGET (i.e. - all
artist payments shall be separate from advertising payments). Invoices and checks
must be dated within the 2015-16 Fiscal Year.
• Proof of City logo and credit line in Project publications and advertisements.
• Proof of performance(s), such as programs, brochures and flyers.
•
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0 ArtCenter
South Florida Art Center, Inc. d/b/a Art Center/South Florida SOUTH FLORIDA
EXHIBITIONS & PUBLIC PROGRAMS 2015 - 2016
DATE TITLE ARTISTS LOCATION
October 1 —November Nadie atraviesa la Performance and Art Center[Little River
8, 2015 region sin ensuciarse exhibition by Regina Jose Edition]
Symposium Central Galindo
What?Central
America!
November 29, 2015— Dina Shenhav: Dina Shenhav curated by ArtCenter[Little River
January 31, 2016 D.O.A. Tami Katz-Freiman Edition]
November 2015—April impromptu: New World Symphony Project 924
2016 fellows and friends
November 18, 2015- MIA-BER: You Are Sandra Becker 01, Project 924
January 24, 2016 Leaving the American Margarete Hahner, Youn-
Sector Sook Koppel, Simone
Kornfeld, Sebastian
Kusenberg, Ina
Lindemann, Monika
Ortmann, Sabine
Schneider, Peter
Schlangenbader, Andrea
Sunder-Plassmann,
Detlef Suske. Curated by
Susan Caraballo.
February 17—March TBD Ananke Asseff Project 924
27, 2016
April 6—May 22, 2016 Beacons: Joao Joao Enxuto & Erica Project 924
Enxuto& Erica Love. Love. Curated by
Carolina Puente.
TBD TBD TBD Project 924
TBD TBD TBD Project 924
Window exhibitions Titles vary Multiple resident& 924 Vitrine,
rotate every one to two visiting artists. Windows @Walgreens
months. (6700 &Collins, 7340
Collins Ave, 100 Lincoln
Rd.).
Exhibitions, panels, Titles vary Multiple resident& Project 924
artists' talks, and visiting artists.
workshops.
Additional exhibitions and events are currently being planned Project 924. The schedule is in
progress.
STUDIO CRAWLS
October 7, 2015 Studio Crawl featuring screen
printing demos and Audiotheque 924 Studios
Listening Club.
November 4, 2015 Studio Crawl: featuring Artists
Farewell party, impromptu, FIELD 924 Studios
1
0 ArtCenter
South Florida Art Center, Inc. d/b/a Art Center/South Florida SOUTH FLORIDA
DAY and drawing demos.
December 2, 2015 Studio Crawl ABMB edition 924 Studios
January 6, 2016 Studio Crawl 924 Studios
February 3, 2016 Studio Crawl 924 Studios
March 2, 2016 Studio Crawl 924 Studios
April 6, 2016 Studio Crawl 924 Studios
May 4, 2016 Studio Crawl 924 Studios
June 1, 2016 Studio Crawl 924 Studios
August 3, 2016 Studio Crawl 924 Studios
September 7, 2016 Studio Crawl 924 Studios
ARTSMART
November 2015 Art Smart. Artists TBD 924 Lincoln Rd. Studios
December 2015 Art Smart. Artists TBD 924 Lincoln Rd. Studios
January 2016 Art Smart. Artists TBD 924 Lincoln Rd. Studios
February 2016 Art Smart. Artists TBD 924 Lincoln Rd. Studios
March 2016 Art Smart. Artists TBD 924 Lincoln Rd. Studios
April 2016 Art Smart. Artists TBD 924 Lincoln Rd. Studios
EDUCATION & OUTREACH 2015 - 2016
SEASON/DATE PROGRAM LOCATION
Fall 2 October 19 - ARTstudies Art Center
December 6, 2015 Open Labs Art Center
Winter January 4— February ARTstudies Art Center
13, 2016 Open Labs ArtCenter
Spring 1 February 29—April ARTstudies ArtCenter
9, 2016 Open Labs ArtCenter
Spring 2 April 25—June 4, ARTstudies ArtCenter
2016 Open Labs
June 8 -July 3, 2016 Summer ARTcamp
Summer June 20—July 30, ARTstudies ArtCenter
2016 Open Labs
Fall 1 August 22 —October ARTstudies ArtCenter
1, 2016 Open Labs
OUTREACH PROGRAMS
October 2015—May 2016 ARTreach The Children's Home Society of Florida
800 NW 15th St, Miami, FL 33136
The Michael Fux Family Center at Nicklaus
October 2015—May 2016 Creative Care Children's Hospital.
3100 SW 62"d Ave Miami FL, 33155
ArtCenter/South Florida
October 2015—March 2016 ARTech Teen Program 924 Lincoln Rd. Miami.Beach, FL 33139
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