2016-29312 Reso RESOLUTION NO. 2016-29312
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING
THE CITY MANAGER'S RECOMMENDATION AND WAIVING,
BY 5/7THS VOTE, THE CITY'S COMPETITIVE BIDDING
REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE
BEST INTEREST OF THE CITY, AND APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 1 TO THE CITY'S
AGREEMENT WITH ATLANTIC PAVING CO., INC. FOR THE
PAINTING AND STRIPING OF DEDICATED BICYCLE LANES
ACROSS THE CITY, PURSUANT TO INVITATION TO BID
(ITB) NO. 2016-002-KB, IN AN AMOUNT NOT TO EXCEED
$886,000.
WHEREAS, on October 14, 2015, and pursuant to Invitation to Bid (ITB) No.
2016-002-KB, the City Commission approved the award of a contract to Atlantic Paving
Co., Inc. ("Atlantic Paving") for Painting and Striping of Dedicated Bicycle Lanes, for the
bicycle lanes on 16th Street, between Alton Road and Washington Avenue (the
"Agreement"); and
WHEREAS, pursuant to the Agreement, the City's cost to paint and stripe
dedicated bicycle lanes on 16th Street was $130,986.00, which calculates to $6.50 per
square foot; and
WHEREAS, the City's Bicycle/Pedestrian Master Plan Update recommends that
the City paint green all existing bicycle lanes within City boundaries; and
WHEREAS, the Administration recommends that the City paint green all bicycle
lanes along the following additional streets during the course of this year:
• Alton Road, from South Pointe Drive to 5th Street, including South Pointe
Drive from Alton Road to Ocean Drive
• Prairie Avenue from 28th Street to 44th Street
• Royal Palm Avenue from 42nd Street to 47th Street
• 47th Street from Pine Tree Drive to Alton Road; and
WHEREAS, in order to protect the public safety of the City's residents and
visitors, and especially the City's cyclists, the City desires to paint and stripe bicycle
lanes on these additional streets as quickly as possible; and
WHEREAS, the City's Transportation Department has determined that $6.50 per
square foot is a reasonable price to paint and stripe dedicated bicycle lanes on the
additional streets specified herein; and
WHEREAS, Atlantic Paving has performed the bulk of dedicated bicycle lane
painting across Miami-Dade County; and
WHEREAS, the City desires to amend its Agreement with Atlantic Paving to paint
and stripe dedicated bicycle lanes on the additional streets specified herein (the
"Amendment"); and
WHEREAS, due to the fact that the Amendment will greatly expand the scope of
the Agreement, the City Commission is required to waive, by 5/7ths vote, the City's
competitive bidding requirement, in order to approve the Amendment; and
WHEREAS, because of the urgent need to protect cyclists traveling along the
City's streets, the City Manager recommends that the City Commission waive the City's
competitive bidding requirement.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby (1) accept the City Manager's recommendation and waive, by
5/7ths vote, the City's competitive bidding requirement, finding such waiver to be in the
best interest of the City, and (2) approve and authorize the Mayor and City Clerk to
execute Amendment No. 1 to the City's Agreement with Atlantic Paving Co., Inc. for the
painting and striping of dedicated bike lanes across the City, pursuant to ITB No. 2016-
002-KB, in an amount not to exceed $886,000.
PASSED and ADOPTED this 9th day of March, 2016. _.
,%
/.
Philip L i
ATTEST: Mayor
Ai 3N I • z El .\
R. 'ael'. ran. .o -' C �` •.'SE City Clerk �:' _�, .
°RAC yW i(4c -.NCO9 i-k ii �' - (
Attorney Date
\Q,'\-://9.-1 ****-(-1...6' .0" 0
T:WGENDA\2016\March\Procurement\2016-002-KB Bike Lanes\ITB 2016-002-KB-Contract Amendment Atlantic
Paving for Paint_Stripe of Dedicated Bike Lanes-RESOLUTION.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
AMENDING THE CONTRACT WITH ATLANTIC PAVING FOR THE PAINTING AND STRIPING OF DEDICATED
BIKE LANES ACROSS THE CITY PURSUANT TO INVITATION TO BID (ITB) NO. 2016-002-KB; AND WAIVING,
BY 5/7TH VOTE, THE CITY'S COMPETITIVE BIDDING REQUIREMENTS; FINDING SUCH WAIVER TO BE IN
THE BEST INTEREST OF THE CITY.
Key Intended Outcome Supported:
Ensure comprehensive mobility addressing all modes throughout the city
Supporting Data (Surveys, Environmental Scan, etc.):
N/A
Item Summary/Recommendation:
On October 14, 2015, the City Commission approved the award of a contract, pursuant to Invitation to Bid (ITB) No.
2016-002-KB for Painting and Striping of Dedicated Bicycle Lanes, to Atlantic Paving Co. for the bike lanes in
Flamingo Neighborhood 16th Street Bicycle Lanes from Alton Road to Washington Avenue. The scope of the work
includes furnishing of all supervision, labor, materials, tools, equipment and performing all operations required to
construct the Work in accordance with the Contract Documents. The contract stipulated a lump sum for the project of
$130,986.00, which calculates to $6.50 per sq. ft. The contractor is in the process of completing the aforementioned
scope. The Bicycle/Pedestrian Master Plan Update currently under way, has also included the recommendation for
painting green all existing bike lanes within City boundaries. The following is a list of projects that are recommended
for implementation this year for painting green:
• Alton Road, from South Pointe Drive to 5th Street, including South Pointe Drive from Alton Road to Ocean
Drive
• 16th Street from Washington Avenue to Alton Road
• Prairie Avenue from 28th Street to 44th Street
• Royal Palm Avenue from 42nd Street to 47th Street
• 47t Street from Pine Tree Drive to Alton Road
The contract with Atlantic Paving, pursuant to Section 0200 Instructions to Bidders; Subsection 73 Additional
Services, allows for additional services to be added to the contract. Atlantic Paving was the lowest, responsible, and
responsive bidder to the ITB and has performed the bulk of dedicated bike lane painting across Miami Dade County.
Therefore, staff recommends that the additional areas, pursuant to the Bicycle/Pedestrian Master Plan, which require
dedicated bike lane painting, be added to the contract. In order to determine fair value for the remainder of the work,
the staff calculated the per square foot price which was paid for the original portion of the work, which equates to
$6.50 per sq. ft. Transportation Department staff has determined that is a reasonable price for additional services
required. It is recommended that the contract be extended for a period of one (1) year through March, 31, 2017, to
allow for completion of the additional work.
Based on the aforementioned analysis prepared by staff, the City Manager recommends that the contract with
Atlantic Paving be amended to add the additional areas of the City which are slated to receive dedicated bike lanes at
a cost of$6.50 per square foot of additional work, as funding becomes available. Funding for the Alton Road and 16th
Street projects is available from previously appropriated funds for Bicycle Pedestrian Projects Citywide.The remaining
projects have been included in the FY 2015/16 capital budget.
RECOMMENDATION
Approve the Resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: ;;? 1 $1,045,042.00 158-2458-069357 Funding approved
% 187-2458-061357/187-2458- as part of the FY
069357/187-2458-069358 2015/16 budget
187-2791-069357/187-2791-
069357/187-2791-069358
187-2789-069357/187-2789-
069358
187-2785-069357/187-2785-
, 069358
Total $1,045,042.00
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Jose Gonzalez
Sign-O :
entD're •r :caLant Ci a•er Ci :na•er
A ' 7 M its KGB #
T:\AGENDA 716\March\Procurement\2016-002-K=�=e`Lanes\ITB- 16-002-KB-Contract Amendment Atlant "-ving for
Agenda Item C 7 l)
MIAMIBEACH Date 3--q--1Cip •
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
CO/' MISSION MEMORANDUM
TO: Mayor Philip Levine and Members o the City fi•mmission
FROM: Jimmy L. Morales, City Manager
DATE: March 9, 2016
SUBJECT: A RESOLUTION OF THE MAYOR ND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AMENDING THE CONTRACT WITH ATLANTIC PAVING FOR
THE PAINTING AND STRIPING OF DEDICATED BIKE LANES ACROSS THE CITY
PURSUANT TO INVITATION TO BID (ITB) NO. 2016-002-KB; AND WAIVING, BY
5/7TH VOTE, THE CITY'S COMPETITIVE BIDDING REQUIREMENTS; FINDING
SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY.
ADMINISTRATION N STRATTON RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Ensure comprehensive mobility addressing all modes throughout the city.
FUNDING
Funding in the amount of $1,045,042 for additional green bike lanes throughout the City has been
budgeted and approved as part of the FY2015/16 Capital budget.
BACKGROUND
On October 14, 2015, the City Commission approved the award of a contract, pursuant to Invitation to
Bid (ITB) No. 2016-002-KB for Painting and Striping of Dedicated Bicycle Lanes, to Atlantic Paving Co.
for the bike lanes in Flamingo Neighborhood 16th Street Bicycle Lanes from Alton Road to Washington
Avenue. The scope of the work includes furnishing of all supervision, labor, materials, tools, equipment
and performing all operations required to construct the Work in accordance with the Contract
Documents. The contract stipulated a lump sum for the project of $130,986.00, which calculates to
$6.50 per sq. ft. The contractor is in the process of completing the aforementioned scope.
The Bicycle/Pedestrian Master Plan Update currently under way, has also included the
recommendation for painting green all existing bike lanes within City boundaries. The following is a list
of green bike lanes projects that are recommended for implementation this fiscal year.
• Alton Road, from South Pointe Drive to 5th Street, including South Pointe Drive from Alton
Road to Ocean Drive
• 16th Street from Washington Avenue to Alton Road
• Prairie Avenue from 28th Street to 44th Street
• Royal Palm Avenue from 42nd Street to 47th Street
• 47th Street from Pine Tree Drive to Alton Road
City Commissioner Memorandum—Painting and Striping of Dedicated Bike Lanes
March 9,2016
Page 2 of 2
The contract with Atlantic Paving, pursuant to Section 0200 Instructions to Bidders; Subsection 73
Additional Services, allows for additional services to be added to the contract. Atlantic Paving was the
lowest, responsible, and responsive bidder to the ITB is currently the only contractor who has
completed green bike lane work in Miami Dade County. Therefore, staff recommends that the
additional areas, pursuant to the Bicycle/Pedestrian Master Plan, which require dedicated bike lane
painting, be added to the contract with Atlantic Paving.
In order to determine fair value for the remainder of the work, staff calculated the per square foot price
which was paid for the initial green bike lane work on 16th Street, which equates to $6.50 per sq. ft.
Transportation Department staff has determined that the contractor's bid price is a reasonable cost for
additional services required. It is recommended that the contract be extended for a period of one (1)
year through March, 31, 2017, to allow for completion of the additional work.
RECOMMENDATION
Based on the aforementioned due diligence analysis prepared by staff, the Administration
recommends that the contract with Atlantic Paving be amended to add the additional locations for
green bike lanes at a cost of$6.50 per square foot of additional work.
J LM/K /J RG/AD
T:\AGENDA\2016\March\Procurement\ITB 2016-002-KB-Contract Amendment Atlantic Paving for Paint_Stripe of Dedicated Bike Lanes-MEMO.doc