2016-29319 Reso■
RESOLUTION NO. 2016-29319
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-245-KB FOR
ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR LINCOLN
ROAD DISTRICT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH JAMES CORNER FIELD OPERATIONS, AS THE TOP
RANKED PROPOSER; FURTHER, SHOULD THE ADMINISTRATION NOT BE
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH JAMES CORNER
FIELD OPERATIONS, AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH BEA ARCHITECTS, AS THE SECOND HIGHEST
RANKED PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT, UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, Request for Qualifications No. 2015-245-KB (the "RFQ") was issued on
December 15, 2015, with an opening date of February 5, 2016; and
WHEREAS, a voluntary pre-proposal meeting was held on January 5, 2016; and
WHEREAS, the City received a total of two (2) proposals; and
WHEREAS, on February 4, 2016, the City Manager, via Letter to Commission{LTC) No.
055-2016, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
• Lyle Stern, President, Koniver Stern Group
• Stephen H. Bittel, Chairman, Terranova Corporation
• Peter Saliamonas, Rosinella Restaurant
• Vladimir Alfa, Paul Bakery - ,
• Carmen Sanchez, Deputy Director, Planning Department, City of Miami Beach
• David Gomez, Senior Capital Projects Coordinator, Office of Capital Improvement
Programs,City of Miami Beach
• Adrian Morales, Senior Administrative Manager, City of Miami Beach
The City Manager also considered the following individuals as alternates:
• Steven Gombinski, President, General Partner of Gombinski Properties Limited
• Humberto Cabanas, Division Director, Office of Capital Improvement Programs, City of
Miami Beach; and
WHEREAS, the Committee convened on February 16, 2016 to consider the proposals
received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, references,,and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: James Corner Field Operations
and BEA Architects; and
WHEREAS, after reviewing all the submissions and the results of the evaluation
process, the City Manager recommends that the Mayor and City Commission authorize the
Administration to enter into negotiations with the top ranked proposer, James Corner Field
Operations; further, should negotiations fail, the City Manager recommends that the
Administration be authorized to enter into negotiations with the second ranked proposer, BEA
Architects.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications No. 2015-245-KB (the RFQ), For
Architectural and Engineering Design Services for Lincoln Road District; authorize the
Administration to enter into negotiations with James Corner Field Operations as the top ranked
proposer; further, should the Administration not be successful in negotiating an agreement with
James Corner Field Operations, authorize the Administration to enter into negotiations with BEA
Architects, as the second highest ranked proposer; and further authorize the Mayor and City
Clerk to execute an agreement, upon conclusion of successful negotiations by the
Administration.
PASSED AND ADOPTED this 9 day of Marc/ 2016.
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Philip L-Ii 4,J,,:,ray-Or
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APPROVED AS TO
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City Attorney km, Date
COMMISSION I I EM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR
QUALIFICATIONS(RFQ)NO.2015-245-KB,FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES
FOR LINCOLN ROAD DISTRICT.
Key Intended Outcome Supported:
Maximize The Miami Beach Brand As A World Class Destination.
Supporting Data(Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
On December 9, 2015, the City Commission approved to issue the Request for Qualifications(RFQ)No.2015-
245-KB for Architectural and Engineering Design Services for Lincoln Road District. On December 15,2015,the
RFQ was issued. A voluntary pre-proposal conference to provide information to the proposers submitting a
response was held on January 5, 2016. RFQ responses were due and received on February 5, 2016.The City
received a total of two(2)proposals.The City received proposals from the following firms:James Corner Field
Operations, and BEA Architects.
The Evaluation Committee convened on February 16, 2016 to consider proposals received. Mr. Lyle Stern, Mr.
Vladimir Alfa,and Ms.Carmen Sanchez were unable to participate as committee members;therefore Mr.Steven
Gombinski served as an alternate.The Committee was provided an overview of the project,information relative to
the City's Cone of Silence Ordinance and the Government Sunshine Law.The Committee was also provided with
general information on the scope of services, references, and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ.
After reviewing all the submissions and the results of the evaluation process,the City Manager recommends that
the Mayor and City Commission approve the resolution authorizing the Administration to enter into negotiations
with the top ranked proposer, James Corner Field Operations; and, should negotiations fail, authorizing the
Administration to enter into negotiations with the second ranked proposer,BEA Architects;further,authorizing the
Mayor and City Clerk to execute the agreement with the successful firm.
RECOMMENDATION
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 The cost of the related services, determined upon successful
negotiations, are subject to funds availability approved through the
City's budgeting process.
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, David Martinez
Sign-Offs:
Depart ent D j •r Assistant City`a -r City M ager
D ►, ECM _ JLM
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T:\AGENDA\2016 March\Prt. rement\2016-245-KB Lincoln Road A&E\ i15-245-KB-A&E Design S rvic for Lincoln Road
District-Summary.doc
•
M I AAA I BEACH AGENDA ITEM R-1E
DATE 3+
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSIO MEMORANDUM
TO: Mayor Philip Levine and Members oi the City Co y ission
FROM: Jimmy L. Morales, City Manager ��►' "_�.
DATE: March 9, 2016
SUBJECT: A RESOLUTION OF THE MAY•'- AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCE"TING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2015-
245-KB, FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR
LINCOLN ROAD DISTRICT
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Maximize The Miami Beach Brand As A World Class Destination.
FUNDING
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process.
BACKGROUND
On September 10, 2014, pursuant to RFQ 2014-050-SR, City Commission approved James
Corner Field Operations, LLC, to complete the Master Plan for the Lincoln Road District. A
Master Plan was finalized and received approval from City Commission at the October 14,
2015 Commission meeting. In order to implement the master plan approved by City
Commission, Architectural/Engineering services are needed for the development of
construction documents and related services.
As a result, on October 14, 2015, the Administration presented to the City Commission a
request for approval to issue Request for Qualifications (RFQ) for Architectural and
Engineering Design Services for the Lincoln Road District Improvements. The project
encompasses the Lincoln Road pedestrian mall inclusive of Lincoln Lane North and Lincoln
Lane South from Lennox Avenue to Collins Avenue. The project extends to 16th Street along
Drexel Avenue. The Consultant shall provide as needed architectural, structural engineering,
civil engineering, MEP engineering, landscape architecture, traffic studies, construction cost
estimating, surveying, and geotechnical services for the Project. The work shall include, but
not be limited to, conceptual drawings, surveying, geotechnical, design development,
estimates of probable construction cost, construction documents, permitting, bidding/award,
and construction administration services for the Project. At the October 14th meeting, the City
Commission deferred approval until such time as the Administration was able to collect
comments regarding the RFQ from the Lincoln Road Property Owner's Association. The
Association has provided its comments, which have been discussed with staff, and have been
incorporated into the RFQ as permitted by Section 287.055, Florida Statutes, which governs
the procurement process for public agencies seeking architectural/engineering services.
Request For Qualifications (RFQ) No. 2015-245-KB, For Architectural and Engineering Design Services for Lincoln
Road District
March 9tt',2016
Page 2
Proposals were requested from professional consulting architectural/engineering firms which
have proven experience in the preparation of construction contract documents for open air
pedestrian shopping districts and related infrastructure. The successful firm shall have the
expertise to conduct the design, bid and award, and construction administration services for
these Lincoln Road District Improvements and prepare the associated construction contract
documents that allow the City of Miami Beach to advertise, bid and award a contract for the
construction services.
RFQ PROCESS
On December 9, 2015, the City Commission approved to issue the Request for Qualifications
(RFQ) No. 2015-245-KB for Architectural and Engineering Design Services for Lincoln Road
District. On December 15, 2015, the RFQ was issued. A voluntary pre-proposal conference to
provide information to the proposers submitting a response was held on January 5, 2016. RFQ
responses were due and received on February 5, 2016. The City received a total of two (2)
proposals. The City received proposals from the following firms: James Corner Field
Operations, and BEA Architects.
On February 4, 2016, the City Manager, via Letter to Commission (LTC) No. 055-2016,
appointed an Evaluation Committee (the "Committee"), consisting of the following individuals:
• Lyle Stern, President, Koniver Stern Group
• Stephen H. Bittel, Chairman, Terranova Corporation
• Peter Saliamonas, Rosinella Restaurant
• Vladimir Alfa, Paul Bakery
• Carmen Sanchez, Deputy Director, Planning Department, City of Miami Beach
• David Gomez, Senior Capital Projects Coordinator, Office of Capital Improvement
Programs, City of Miami Beach
• Adrian Morales, Senior Administrative Manager, City of Miami Beach
The City Manager also considered the following individuals as alternates:
• Steven Gombinski, President, General Partner of Gombinski Properties Limited
• Humberto Cabanas, Division Director, Office of Capital Improvement Programs,
City of Miami Beach
The Evaluation Committee convened on February 16, 2016 to consider proposals received.
Mr. Lyle Stern, Mr. Vladimir Alfa, and Ms. Carmen Sanchez were unable to participate as
committee members; therefore Mr. Steven Gombinski served as an alternate. The Committee
was provided an overview of the project, information relative to the City's Cone of Silence
Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services, references, and a copy of each proposal. The
Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFQ. The evaluation process resulted in the ranking of proposers as
indicated in the table below.
REQUEST FOR.QUALIFICATIONS(RFQ)
For Architectural and Engineering.
Design Services for die Lincoln Road.
District Improvements - 6214E
RFQ 2015-245-KB Stephen David Adrian Peter Steven AGGREGATE
H.Bittel Ranking Gomez Ranking Morales Ranking Saliamonas Ranking Gonbinsld Ranking TOTALS Rank
James Corner Field Operations 93 1 93 2 99 1 99 1 93 1 6 1
BEA Architects 85 2 100 1 95 2 85 2 65 2 9 2
Request For Qualifications (RFQ) No. 2015-245-KB, For Architectural and Engineering Design Services for Lincoln
Road District
March 9th, 2016
Page 3
CITY MANAGER'S RECOMMENDATION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission approve the resolution authorizing the
Administration to enter into negotiations with the top ranked proposer, James Corner Field
Operations; and, should negotiations fail, authorizing the Administration to enter into
negotiations with the second ranked proposer, BEA Architects; further, authorizing the Mayor
and City Clerk to execute the agreement with the successful firm.
JLM/MT/EC/DM/AD
T:IAGENDA\2016\March\Procurement\RFQ-2015-245-KB-A&E Design Services for Lincoln Road District-Memo.doc