2016-29323 Reso RESOLUTION NO.' 2016-29323
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER AND AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH THE SOLE RESPONSIVE PROPOSER, BERGERON
LAND DEVELOPMENT, PURSUANT TO RFP NO. 2016-062-KB FOR THE
DESIGN BUILD CONTRACT OF THE WEST AVENUE BRIDGE OVER
COLLINS CANAL, WITH THE OPTION TO INCLUDE OR EXCLUDE THE
LINCOLN COURT PEDESTRIAN BRIDGE OVER COLLINS CANAL AS PART
OF THE WEST AVENUE PROJECT.
WHEREAS, Request for Proposals No. 2016-062-KB (the "RFQ") was issued on
December 29, 2015, with an opening date of March 1, 2016; and
WHEREAS, a voluntary pre-proposal meeting was held on January 7, 2016; and
WHEREAS, the City received a total of one (1) proposal; and
WHEREAS, on January 25, 2016, the City Manager, via Letter to Commission (LTC) No.
035-2016, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
• Josiel Ferrer, Transportation Manager, Transportation Department, City of Miami
Beach
• Sabrina Baglieri, Senior Capital Projects Coordinator, Capital Improvement Program,
City of Miami Beach
• Luis Soto, Civil Engineer III, Public Works Department, Engineering Division, City of
Miami Beach
The City Manager also considered the following individuals as alternates:
• Roger Buell, Assistant City Engineer, Public Works Department, Engineering
Division, City of Miami Beach
• Milos Majstorovic, Transportation Analyst, Transportation Department City of Miami
Beach; and
WHEREAS, The Evaluation Committee convened on February 2, 2016 to consider
proposals received; Mr. Josiel Ferrer, Ms. Sabrina Baglieri, and Mr. Luis Soto participated as
committee members; and
WHEREAS, the Committee was instructed to score the proposal pursuant to the
evaluation criteria established in the RFP; and
WHEREAS, on March 1, 2016, the City received a single proposal from Bergeron Land
Development in a total amount of $15,645,372.60 (inclusive of 10% owner's contingency) for
three components: West Avenue Bridge $9,434,700.00; Dade Boulevard Harmonization
$4,880,134.60; and Lincoln Court Pedestrian Bridge $1,330,538.00; and
WHEREAS, after reviewing the submission and the results of the evaluation process, it
has been determined that the prices provided are significantly higher than what the City believes
is reasonable for this type of project and require significant negotiation; and
WHEREAS, based upon the foregoing, the City Manager recommends that the RFP be
awarded in order to allow the negotiations to proceed to significantly reduce the proposed price
and to negotiate terms with the sole responsive proposer, Bergeron Land Development; and
WHEREAS, in the event of unsuccessful negotiations, the City Manager recommends
that the Administration declare an impasse in the negotiations and be authorized to issue a
subsequent RFP for the required services.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, and authorizing the
Administration to negotiate with the sole responsive proposer, Bergeron Land Development,
pursuant to RFP No. 2016-062-KB for the design build contract of the West Avenue Bridge over
Collins Canal, with the option to include or exclude the Lincoln Court pedestrian bridge over
Collins Canal as part of the West Avenue Project.
PASSED AND ADOPTED this f day of arck 2016.
r�f y
Philip ,- =! or
ATTEST:
//V
r.
afael' ranado, City lerk
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Resolution.doc revision two
APPROVED'AS TO
FORM & LANGUAGE
&FO UTION
3 R- ( �
City Attorney . e
,1
1
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager To Award, And Authorizing The Administration To Negotiate With
The Sole Responsive Proposer, Bergeron Land Development, Pursuant To RFP No.2016-062-Kb For The
Design Build Contract Of The West Avenue Bridge Over Collins Canal, With The Option To Include Or
Exclude The Lincoln Court Pedestrian Bridge Over Collins Canal As Part Of The West Avenue Project.
Key Intended Outcome Supported:
Build and Maintain Priority Infrastructure with Full Accountability
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
On December 29,2015,the RFP was issued.A voluntary pre-proposal conference to provide information to
the proposers submitting a response was held on January 7, 2016. RFP responses were due and received
on March 1, 2016. The City received a total of one (1) proposal, from Bergeron Land Development, Inc.
The Evaluation Committee convened on February 2,2016 to consider proposals received. Mr.Josiel Ferrer,
Ms. Sabrina Baglieri, and Mr. Luis Soto participated as committee members. The Committee was provided
an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government
Sunshine Law. The Committee was also provided with general information on the scope of services,
references, and a copy of each proposal. The Committee was instructed to score the proposal pursuant to
the evaluation criteria established in the RFP.
On March 1,2016,the City received a single proposal from Bergeron Land Development in a total amount of
$15,645,372.60 (inclusive of 10% owner's contingency) for three components: West Avenue Bridge
$9,434,700.00; Dade Boulevard Harmonization $4,880,134.60; and Lincoln Court Pedestrian Bridge
$1,330,538.00. The City has reached out to the prospective proposers which attended the pre-proposal
meeting on January 7, 2016 and those which received the solicitation and addendums through Public
Purchase, to inquire as to why they did not submit a solicitation response to this RFP. Out of 50+
prospective proposers three (3) responded advising that there was insufficient time to respond, the
specifications were unclear or too restrictive, workload does not allow us to proposal, and/or they were
unable to meet the specifications. PCL Civil Constructors, Inc.further explained that there was"insufficient
time to acquire permits and meet the required substantial completion date; permitting alone could take longer
than the time specified of 270 calendar days."
After reviewing all the submissions and the results of the evaluation process, it has been determined that the
for this type of project;
prices provided are significantly higher than what the City believes is reasonable yp p � ,
h RFP be awarded in order to allow negotiations and terms
therefore,the City Manager recommends that the g
with the sole responsive proposer, Bergeron Land Development at a significantly reduced cost. Should an
agreement not be reached the parties shall be at an impasse and an LTC shall issue to the City
Commission.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Advisory Board Recommendation:
•
Financial Information:
Source of Amount Account
Funds: 1 The cost of the related services, determined upon successful
negotiations, are subject to funds availability approved through the
City's budgeting process.
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Alex Denis, Bruce Mowry
Sign-Offs:
Department Director AssMint City Manager City \;`ager
JJF AD B1
EC MT JL r'V.
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AGENDA ITEM
MIAMIBE:ACH D ATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSI•N MEMORANDUM
TO: Mayor Philip Levine and Members of e City Co ission
FROM: Jimmy L. Morales, City Manager
DATE: March 9, 2016
SUBJECT: A RESOLUTION OF THE MAYOR A ,B CIT COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER TO AWARD, AND AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH THE SOLE RESPONSIVE PROPOSER, BERGERON LAND
DEVELOPMENT, PURSUANT TO RFP NO. 2016-062-KB FOR THE DESIGN BUILD
CONTRACT OF THE WEST AVENUE BRIDGE OVER COLLINS CANAL, WITH THE
OPTION TO INCLUDE OR EXCLUDE THE LINCOLN COURT PEDESTRIAN
BRIDGE OVER COLLINS CANAL AS PART OF THE WEST AVENUE PROJECT.
FUNDING
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process.
BACKGROUND
The West Avenue Bridge Project and the Lincoln Court Pedestrian Bridge (if included) is
expected to improve traffic safety, transit, bicycle and pedestrian mobility and general safety in
the area. In addition, the new bridge will create a direct connection across Collins Canal. The
proposed Lincoln Court pedestrian bridge was not part of the PD&E study but it will also
improves pedestrian and bicycle mobility.
_Public Works Department (PWD) desires to expedite the construction of the West Avenue
Bridge Project and the Lincoln Court Pedestrian Bridge (if included) while the Sunset Harbour
Project is currently on-going. In order to save time, PWD determined that the design build
procurement method would be suited for this project. As a result, PWD prepared a Design
Criteria Package (DCP), as required by Florida Statutes, for the project that served to define the
design requirements for development of construction documents by Design Build Firms and for
submission of their price proposal.
On December 16, 2015, the City Commission directed the Administration to prepare and issue
an RFP seeking proposals for design build services for the West Avenue Bridge over the Collins
Canal, and possible pedestrian bridge at Lincoln Court. The City Commission also directed the
Administration to provide a copy of the RFP once it was released. The RFP was released on
December 29, 2015 and City Commission was notified via LTC No. 491-2015 on December 31,
2015.
REQUEST FOR PROPOSALS(RFP)No.2016-062-KB,DESIGN BUILD SERVICES FOR THE WEST AVENUE BRIDGE OVER
COLLINS CANAL
March 9,2016
Page 2
Proposals were requested from Design Build Firms for the design, construction and construction
management of the West Avenue Bridge over Collins Canal and the reconstruction of Dade
Boulevard. The City, at its option, may elect to add the Lincoln Court Pedestrian Bridge as part
of this project so Design Build Firm shall provide a separate proposal for the design,
construction management and construction of the pedestrian bridge and its approaches. The
scope of work also includes street lighting, pedestrian lighting, signing and pavement markings,
a new vehicular and pedestrian signal at Dade Boulevard and West Avenue, utility relocation
and/or adjustments and drainage.
RFP PROCESS
On December 29, 2015, the RFP was issued. A voluntary pre-proposal conference to provide
information to the proposers submitting a response was held on January 7, 2016. RFP
responses were due and received on March 1, 2016. The City received a total of one (1)
proposal, from Bergeron Land Development, Inc.
On January 25, 2016, the City Manager, via Letter to Commission (LTC) No. 035-2016,
appointed an Evaluation Committee (the "Committee"), consisting of the following individuals:
• Josiel Ferrer, Transportation Manager, Transportation Department, City of Miami
Beach
• Sabrina Baglieri, Senior Capital Projects Coordinator, Capital Improvement
Program, City of Miami Beach
• Luis Soto, Civil Engineer III, Public Works Department, Engineering Division, City
of Miami Beach
The City Manager also considered the following individuals as alternates:
• Roger Buell, Assistant City Engineer, Public Works Department, Engineering
Division, City of Miami Beach
• Milos Majstorovic, Transportation Analyst, Transportation Department City of
Miami Beach
The Evaluation Committee convened on February 2, 2016 to consider proposals received. Mr.
Josiel Ferrer, Ms. Sabrina Baglieri, and Mr. Luis Soto participated as committee members. The
Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services, references, and a copy of each proposal. The
Committee was instructed to score the proposal pursuant to the evaluation criteria established
in the RFP. The evaluation process resulted in the scoring of the proposal as indicated in the
table below.
REQUEST FOR Proposals(RFP)No.
2016-062-KB,for Design Build Services
for the West Avenue Bridge Over Collins
Canal
Josiel Sabrina
Ferrer Baglieri Luis Soto
Bergeron Land Development—Step 1 100 90 86
Bergeron Land Development--Step 2 88 90 90
TOTAL 188 180 176
REQUEST FOR PROPOSALS(RFP)No.2016-062-KB,DESIGN BUILD SERVICES FOR THE WEST AVENUE BRIDGE OVER
COLLINS CANAL
March 9, 2016
Page 3
On March 1, 2016, the City received a single proposal from Bergeron Land Development in a
total amount of $15,645,372.60 (inclusive of 10% owner's contingency) for three components:
West Avenue Bridge $9,434,700.00; Dade Boulevard Harmonization $4,880,134.60; and
Lincoln Court Pedestrian Bridge $1,330,538.00. The City has reached out to the prospective
proposers which attended the pre-proposal meeting on January 7, 2016 and those which
received the solicitation and addendums through Public Purchase, to inquire as to why they did
not submit a solicitation response to this RFP. Out of 50+ prospective proposers three (3)
responded advising that there was insufficient time to respond, the specifications were unclear
or too restrictive, workload does not allow us to proposal, and/or they were unable to meet the
specifications. PCL Civil Constructors, Inc. further explained that there was "insufficient time to
acquire permits and meet the required substantial completion date; permitting alone could take
longer than the time specified of 270 calendar days."
CITY MANAGER'S RECOMMENDATION
After reviewing all the submissions and the results of the evaluation process, it has been
determined that the prices provided are significantly higher than what the City believes is
reasonable for this type of project; therefore, the City Manager recommends that the RFP be
awarded in order to allow negotiations and terms with the sole responsive proposer, Bergeron
Land Development at a significantly reduced cost. Should an agreement not be reached The
parties would reach an impasse.
JLM/MT/EC/AD/M B/R B/LS
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