PSA with G4S Secure Solutions (USA) Inc. i016-0?T2-(0
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH
AND
G4S SECURE SOLUTIONS (USA) INC.
FOR
SECURITY OFFICER SERVICES PURSUANT TO
RFP 2015-013-YG
T Professional Services Agreement ("Agreement") is entered into this Zc day of
hi r1 l r c)4 , 2016, between the CITY OF MIAMI BEACH, FLORIDA, a municipal
corporation organized and existing under the laws of the State of Florida, having its principal
offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 ("City"), and G4S
SECURE SOLUTIONS (USA) INC, a Florida corporation, whose address is 5820 Blue
Lagoon Drive, Miami, Florida 33126 ("Contractor").
SECTION 1
DEFINITIONS
Agreement: This Agreement between the City and Contractor, including the
Proposal Documents as defined herein, and any exhibits and
amendments to this Agreement.
City Manager: The chief administrative officer of the City.
Contract Administrator: The Contract Administrator for the City shall be the City's
Emergency Management Department Director.
Contractor: For the purposes of this Agreement, Contractor shall be deemed to
be an independent contractor, and not an agent or employee of the
City.
Services: All services, work and actions by the Contractor performed or
undertaken pursuant to the Agreement.
Fee: Amount paid to the Contractor as compensation for Services.
Proposal Documents: Proposal Documents shall mean City of Miami Beach Request for
Proposals No. 2015-013-YG for Security Officer Services, together
with all amendments thereto, issued by the City in contemplation of
this Agreement (the "RFP"), and the Contractor's proposal in
response thereto (the "Proposal"), all of which are hereby adopted
by reference and incorporated herein as if fully set forth in this
Agreement. Accordingly, Contractor agrees to abide by and be
bound by any and all of the Proposal Documents; provided,
however, that in the event of an express conflict between the
Proposal Documents and this Agreement, the following order of
precedent shall prevail: (i) this Agreement; (ii) the RFP; and (iii) the
Proposal.
Risk Manager: The Risk Manager of the City, with offices at 1700 Convention
Center Drive, Third Floor, Miami Beach, Florida 33139: telephone
number (305) 673-7000, Ext. 6435: and fax number (305) 673-
7023.
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SECTION 2
SCOPE OF SERVICES (SERVICES)
2.1 In consideration of the Fee to be paid to Contractor by the City, Contractor shall
provide the work and services described in Appendix C and D, "Minimum Requirements &
Specifications" and "Special Conditions" respectively, of the RFP and as requested and/or
assigned by the City's Contract Administrator(the "Services").
2.2 Contractor's Services, and any deliverables incident thereto, shall be completed in
accordance with the specifications of each request and/or assignment from the Contract
Administrator and this Agreement.
2.3 Non-displacement of Qualified Workers. Contractor shall offer a right of first refusal of
employment to those service employees that are employed under the predecessor contract
("Predecessor Employees"), and whose employment will end as a result of the award of this
Agreement. Any question concerning an employee's qualifications shall be decided based
upon the individual's education, employment history, with particular emphasis on the
Predecessor Employee's experience under the predecessor contract and employment
screening processes. Contractor is not required to offer employment to any Predecessor
Employee who: (1) will be retained by the predecessor contractor; or (2) who the Contractor
reasonably believes, based on the particular Predecessor Employee's past performance or
employment screening, that said Predecessor Employee has failed to perform suitably on the
job.
In the event that the Contractor employs fewer service employees than the predecessor
contractor employed in connection with performance of the Services, the Contractor need not
offer employment under this Agreement to all Predecessor Employees under the predecessor
contract, and instead may offer employment only to the number of qualified Predecessor
Employees who Contractor reasonable believes will be necessary to meet its anticipated
staffing needs under this Agreement. However, where Contractor does not initially offer
employment to all of the Predecessor Employees, Contractor's obligation to offer a right of
first refusal of employment shall continue for 90 days after the Contractor's first date of
performance under this Agreement.
Within one hundred twenty (120) days from the Contractor's first date of performance under
this Agreement, the Contractor shall furnish to the City's Contract Administrator a certified list
of the names of all Predecessor Employees working under this Agreement at the time the list
is submitted.
SECTION 3
TERM
The term of this Agreement (Term) shall commence, retroactively, on January 13, 2016 and
shall have an initial Term of two (2) years, with three (3) one (1) year renewal options, to be
exercised at the City Manager's sole option and discretion (collectively the "Term"), by
providing Contractor with written notice of same no less than thirty (30) days prior to the
expiration of the initial Term.
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In the event that the Agreement is held over beyond the Term, it shall only be from a month to
month basis only and shall not constitute an implied renewal of the Agreement. Said month
to month extension shall be upon the same terms of the Agreement and at the same
compensation payment provided herein, and shall not exceed six months.
SECTION 4
FEE
4.1 In consideration of the Services to be provided, Contractor shall be compensated as
reflected on Tab 5 (Cost Proposal) of the Contractor's Proposal (the "Fee"). The Fee shall be
fixed during the Term, including any renewal options which may be exercised, if at all, at the
City Manager's sole option and discretion.
4.2 COST ESCALATION/CONTRACTOR TERMINATION RIGHT
Notwithstanding the foregoing paragraph, the Fee may be subject to a cost escalation if labor
costs increase as a direct result of an unforeseen governmental mandate, such as increases
in payroll taxes, healthcare mandates, living wage increases and other similar labor related
governmental mandates ("Cost Escalation"). In such a case, Contractor shall notify the City, in
writing, of its request for a Cost Escalation and the City shall consider such a request. The
City Manager and Contractor shall negotiate, in good faith, an equitable increase in the Fee,
subject to funding availability. If the parties cannot reach an agreement within thirty (30) days,
Contractor may terminate the Agreement, upon providing the City with a minimum of one
hundred eighty(180)days advance written notice.
4.3 Contractor shall invoice the City on a monthly basis for the prior month for which
services have been rendered.
4.4 INVOICING
Upon receipt of an acceptable and approved invoice, payment(s) shall be made within thirty
(30) days for that portion (or those portions) of the Services satisfactorily rendered (and
referenced in the particular invoice).
Invoices shall include a detailed description of the Services (or portions thereof) provided,
and shall be submitted to the City at the following address:
Emergency Management Department
City of Miami Beach
2310 Pine Tree Drive, 3rd Floor
Miami Beach, FL. 33140
Attn: Charles Tear, Emergency Management Director
Phone: 305-673-7736
E-mail: CharlesTearCamiamibeachfl.gov
SECTION 5
TERMINATION
5.1 TERMINATION FOR CAUSE
If the Contractor shall fail to fulfill in a timely manner, or otherwise violates, any of the
covenants, agreements, or stipulations material to this Agreement, the City, through its City
Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to
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exercising its option to terminate for cause, the City shall notify the Contractor of its violation
of the particular term(s) of this Agreement, and shall grant Contractor ten (10) days to cure
such default. If such default remains uncured after ten (10) days, the City may terminate this
Agreement without further notice to Contractor. Upon termination, the City shall be fully
discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this
Agreement.
Notwithstanding the above, the Contractor shall not be relieved of liability to the City for
damages sustained by the City by any breach of the Agreement by the Contractor. The City,
at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions
that it deems to be in its best interest in order to enforce the City's right and remedies against
Contractor. The City shall be entitled to recover all costs of such actions, including
reasonable attorneys' fees.
5.2 TERMINATION FOR CONVENIENCE OF THE CITY
THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE
AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE
TERM BY GIVING WRITTEN NOTICE TO CONTRACTOR OF SUCH TERMINATION;
WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT
BY THE CONTRACTOR OF SUCH NOTICE. IF THE AGREEMENT IS TERMINATED FOR
CONVENIENCE BY THE CITY, CONTRACTOR SHALL BE PAID FOR ANY SERVICES
SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING
WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES,
AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT.
5.3 TERMINATION FOR INSOLVENCY
The City also reserves the right to terminate the Agreement in the event the Contractor is
placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of
creditors. In such event, the right and obligations for the parties shall be the same as
provided for in Section 5.2.
SECTION 6
INDEMNIFICATION AND INSURANCE REQUIREMENTS
6.1 INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City of Miami Beach and its officers,
employees, agents, and contractors , from and against any and all actions (whether at law or
in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees
and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to
property, which may arise or be alleged to have arisen from the negligent acts, errors,
omissions or other wrongful conduct of the Contractor, its officers, employees, agents,
contractors, or any other person or entity acting under Contractor's control or supervision, in
connection with, related to, or as a result of the Contractor's performance of the Services
pursuant to this Agreement. To that extent, the Contractor shall pay all such claims and
losses in connection therewith, and shall investigate and defend all claims, suits or actions of
any kind or nature in the name of the City, where applicable, including appellate proceedings,
and shall pay all such costs, judgments, and attorney's fees which may issue from any
lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees
expended by the City in the defense of such claims and losses, including appeals.
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The parties agree that one percent (1%) of the total compensation to Contractor for
performance of the Services under this Agreement is the specific consideration from the City
to the Contractor for the Contractor's indemnity agreement. The provisions of this Section 6.1
and of this indemnification shall survive termination or expiration of this Agreement.
6.2 INSURANCE REQUIREMENTS
The provider shall furnish to the Human Resources Department, Risk Management Division,
City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139,
Certificate(s) of Insurance which indicate that insurance coverage has been obtained which
meets the requirements as outlined below:
A. Worker's Compensation and Employer's Liability Insurance for all employees
of the provider as required by Florida Statute 440.
B. Commercial General Liability on a comprehensive basis in an amount not less
than $1,000,000 combined single limit per occurrence, for bodily injury and property
damage. City of Miami Beach must be shown as an additional insured with respect to
this coverage.
C. Automobile Liability Insurance covering all owned, non-owned and hired
vehicles used in connection with the work, in an amount not less than $1,000,000
combined single limit per occurrence for bodily injury and property damage.
D. Professional Liability Insurance in an amount not less than $1,000,000 with the
deductible per claim, if any, not to exceed 10% of the limit of liability.
The insurance coverage required above must include a waiver of subrogation in favor of the
City. The insurance coverage required shall include those classifications, as listed in standard
liability insurance manuals, which most nearly reflect the operations of the provider.
All insurance policies required above shall be issued by companies authorized to do business
under the laws of the State of Florida, with the following qualifications:
The company must be rated no less than "B+" as to management, and no less than "Class
VII" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M.
Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City
Risk Management Division.
Certificates will indicate no modification or change in insurance shall be made without thirty
(30) days advance notice to the certificate holder.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, 3rd FLOOR
MIAMI BEACH, FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability and
obligation under this section or under any other section of this agreement.
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6.3 PERFORMANCE BOND
The Contractor shall duly execute and deliver to the City a Performance and Payment Bond
in the penal sum of One Million Dollars ($1,000,000), for the payment of which Contractor
shall bind itself for the faithful performance of the terms and conditions of this Agreement.
The Performance and Payment Bond form supplied by the City shall be the only acceptable
form for these bonds, unless otherwise approved by the City's Chief Financial Officer, in his
or her sole discretion. No other form will be accepted. The completed form shall be
delivered to the City within 15 calendar days from the Effective Date. Contractor shall be
required to maintain said Performance and Payment Bond in full force and effect throughout
the Term of this Agreement. Contractor shall have an affirmative duty to notify the City
Manager or the City's Contract Administrator, in writing, in the event said Performance and
Payment Bond lapses or otherwise expires. Contractor's failure to deliver the payment and
performance bond within this specified time, including granted written extensions, if any,
shall constitute a default under this Agreement.
The following specifications shall apply to any bond provided:
All bonds shall be written through surety insurers authorized to do business in the State of
Florida as surety, with the following qualifications as to management and financial strength
according to the latest edition of Best's Insurance Guide, published by A.M. Best Company,
Oldwick, New Jersey:
Bond Amount Best Rating
500,001 to 1,500,000 BV
1,500,001 to 2,500,000 A VI
2,500,001 to 5,000,000 A VII
5,000,001 to 10,000,000 A VIII
Over 10,000,000 A IX
On contract amounts of $500,000 or less, the bond provisions of Section 287.0935, Florida
Statutes (2007) shall be in effect and surety companies not otherwise qualifying with this
paragraph may optionally qualify by:
1. The surety company is licensed to do business in the State of Florida;
2. The surety company holds a certificate of authority authorizing it to write surety
bonds in this state;
3. Providing evidence that the surety has twice the minimum surplus and capital
required by the Florida Insurance Code at the time the solicitation is issued;
4. Certifying that the surety is otherwise in compliance with the Florida Insurance
Code; and
5. Providing a copy of the currently valid Certificate of Authority issued by the United
States Department of the Treasury under SS. 31 USC 9304-9308.
Surety insurers shall be listed in the latest Circular 570 of the U.S. Department of the
Treasury entitled "Surety Companies Acceptable on Federal Bonds", published annually. The
bond amount shall not exceed the underwriting limitations as shown in this circular.
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For contracts in excess of 500,000 the provisions of Section B will be adhered to plus the
company must have been listed for at least three consecutive years, or holding a valid
Certificate of Authority of at least 1.5 million dollars and on the Treasury List.
Surety Bonds guaranteed through U.S. Government Small Business Administration or
Contractors Training and Development Inc. will also be acceptable.
In lieu of a bond, an irrevocable letter of credit or a cash bond in the form of a certified
cashier's check made out to the City of Miami Beach will be acceptable. All interest will
accrue to the City of Miami Beach during the life of this contract and/or as long as the funds
are being held by the City.
The attorney-in-fact or other officer who signs a contract bond for a surety company must file
with such bond a certified copy of power of attorney authorizing the officer to do so. The
contract bond must be counter signed by the surety's resident Florida agent.
SECTION 7
LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER
This Agreement shall be construed in accordance with the laws of the State of Florida. This
Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or
conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade
County, Florida. By entering into this Agreement, Contractor and the City expressly waive any
rights either party may have to a trial by jury of any civil litigation related to or arising out of
this Agreement.
SECTION 8
LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a limit on
the City's liability for any cause of action, for money damages due to an alleged breach by
the City of this Agreement, so that its liability for any such breach never exceeds the sum of
$10,000. Contractor hereby expresses its willingness to enter into this Agreement with
Contractor's recovery from the City for any damage action for breach of contract to be
limited to a maximum amount of$10,000.
Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor
hereby agrees that the City shall not be liable to the Contractor for damages in an amount in
excess of $10,000 for any action or claim for breach of contract arising out of the
performance or non-performance of any obligations imposed upon the City by this
Agreement.
Nothing contained in this section or elsewhere in this Agreement is in any way intended to be
a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida
Statutes.
SECTION 9
[INTENTIONALLY DELETED]
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SECTION 10
GENERAL PROVISIONS
10.1 AUDIT AND INSPECTIONS
Upon reasonable verbal or written notice to Contractor, and at any time during normal
business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized
holidays), and as often as the City Manager may, in his/her reasonable discretion and
judgment, deem necessary, there shall be made available to the City Manager, and/or such
representatives as the City Manager may deem to act on the City's behalf, to audit,
examine, and/ or inspect, any and all other documents and/or records relating to all matters
covered by this Agreement. Contractor shall maintain any and all such records at its place
of business at the address set forth in the "Notices" section of this Agreement. City is
responsible for any cost of audit unless the audit identifies overcharges that are greater than
5% of the total amount of the contract, in such event Contractor shall reimburse the City for
those overcharges plus the cost of the audit.
10.2 [INTENTIONALLY DELETETD]
10.3 ASSIGNMENT, TRANSFER OR SUBCONSULTING
Contractor shall not subcontract, assign, or transfer all or any portion of any work and/or
service under this Agreement without the prior written consent of the City Manager, which
consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this
Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless
as approved pursuant to this Section, and any attempt to make such assignment (unless
approved) shall be void.
10.3.1 Contractor may subcontract to qualified security guards/firms, with the prior
written approval By the City Manager, when requested to provide additional guards for
special/major events or on an "as needed" basis.
Should the Contractor provide security guards employed by a sub-contractor, the Contractor
will be required to provide a Labor and Materials (Payment Bond), in the amount of$100,000.
The Contractor will also provide an Employee Dishonesty Bond in the amount of $25,000.
Additionally, the City reserves the right to deduct payment(s) in an amount specified in the
bid/contract documents for either non-qualified security guard, and/or for unsatisfactory
performance in accordance with the specified Terms and Conditions of the RFP.
10.4 PUBLIC ENTITY CRIMES
Prior to commencement of the Services, the Contractor shall file a State of Florida Form PUR
7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes
with the City's Procurement Division.
10.5 EQUAL EMPLOYMENT OPPORTUNITY
In connection with the performance of the Services, the Contractor shall not discriminate
against any employee or applicant for employment because of race, color, national origin,
religion, sex, intersexuality, gender identity, sexual orientation, disability, marital and familial
status, or age.
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10.6 CONFLICT OF INTEREST
The Contractor herein agrees to adhere to and be governed by all applicable Miami-Dade
County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade
County Code, and as may be amended from time to time; and by the City of Miami Beach
Charter and Code (as some may be amended from time to time); both of which are
incorporated by reference herein as if fully set forth herein.
The Contractor covenants that it presently has no interest and shall not acquire any
interest, directly or indirectly, which could conflict in any manner or degree with the
performance of the Services. The Contractor further covenants that in the performance of
this Agreement, Contractor shall not knowingly employ any person having such interest.
No member of or delegate to the Congress of the United States shall be admitted to any
share or part of this Agreement or to any benefits arising there from.
10.7 CONTRACTOR'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW
Pursuant to Section 119.0701 of the Florida Statutes, if the Contractor meets the definition of
"Contractor" as defined in Section 119.0701(1)(a), the Contractor shall:
a) Keep and maintain public records that ordinarily and necessarily would be
required by the public agency in order to perform the service;
b) Provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that does
not exceed the cost provided in this chapter or as otherwise provided by law;
c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law;
and
d) Meet all requirements for retaining public records and transfer to the City, at no
City cost, all public records created, received, maintained and/or directly related to the
performance of this Agreement that are in possession of the Contractor upon
termination of this Agreement. Upon termination of this Agreement, the Contractor
shall destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. All records stored electronically must be
provided to the City in a format that is compatible with the information technology
systems of the City.
For purposes of this Article, the term "public records" shall mean all documents, papers,
letters, maps, books, tapes, photographs, films, sound recordings, data processing software,
or other material, regardless of the physical form, characteristics, or means of transmission,
made or received pursuant to law or ordinance or in connection with the transaction of official
business of the City.
Contractor's failure to comply with the public records disclosure requirement set forth in
Section 119.0701 of the Florida Statutes shall be a breach of this Agreement.
In the event the Contractor does not comply with the public records disclosure requirement
set forth in Section 119.0701 of the Florida Statutes, the City may, at the City's sole
discretion, avail itself of the remedies set forth under this Agreement and available at law.
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10.8 LIVING WAGE REQUIREMENT
Pursuant to Sections 2-407 thru 2-410 of the Miami Beach City Code ("Living Wage
Ordinance"), as same may be amended from time to time, Contractor shall be required to pay
all employees who provide services pursuant to this Agreement, the hourly living wage rates
listed below:
• $11.62/hr with health benefits; or$13.31/hr without benefits.
The living wage rate and health care benefits rate may, by Resolution of the City
Commission, be indexed annually for inflation using the Consumer Price Index for all Urban
Consumers (CPI-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's Bureau
of Labor Statistics, in which case Contractor shall be required to pay its employees such
adjusted Living Wage rate under this Agreement. Notwithstanding the preceding, no annual
index shall exceed three percent (3%). The City may also, by resolution, elect not to index
the living wage rate in any particular year, if it determines it would not be fiscally sound to
implement same (in a particular year).
Contractor's failure to comply with this provision shall be deemed a material breach
under this Agreement, entitling the City to terminate this Agreement immediately,
without further liability to the City, and/or may further subject Contractor to additional
penalties and fines, as provided in the City's Living Wage Ordinance, as amended.
SECTION 11
NOTICES
All notices and communications in writing required or permitted hereunder, shall be
delivered personally to the representatives of the Contractor and the City listed below or
may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a
nationally recognized overnight delivery service.
Until changed by notice in writing, all such notices and communications shall be addressed
as follows:
TO CONTRACTOR: G4S Secure Solutions (USA) Inc.
5820 Blue Lagoon Drive
Miami, FL. 33126
Attn: Eduardo Yero, General Manager&
Primary Account Representative
Phone: 305-266-2004
E-mail: Eduardo.Yerousa.g4s.com
Copy to: contracts(c�usa.g4s.com
TO CITY: Emergency Management Department
City of Miami Beach
2310 Pine Tree Drive, 3rd Floor
Miami Beach, FL. 33140
Attn: Charles Tear, Emergency
Management Director
Phone: 305-673-7736
E-mail: CharlesTear(a�miamibeachfl.gov
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Notice may also be provided to any other address designated by the party to receive notice if
such alternate address is provided via U.S. certified mail, return receipt requested, hand
delivered, or by overnight delivery. In the event an alternate notice address is properly provided,
notice shall be sent to such alternate address in addition to any other address which notice
would otherwise be sent, unless other delivery instruction as specifically provided for by the
party entitled to notice.
Notice shall be deemed given on the day on which personally served, or the day of receipt by
either U.S. certified mail or overnight delivery.
SECTION 12
MISCELLANEOUS PROVISIONS
12.1 CHANGES AND ADDITIONS
This Agreement cannot be modified or amended without the express written consent of the
parties. No modification, amendment, or alteration of the terms or conditions contained herein
shall be effective unless contained in a written document executed with the same formality
and of equal dignity herewith.
12.2 SEVERABILITY
If any term or provision of this Agreement is held invalid or unenforceable, the remainder of
this Agreement shall not be affected and every other term and provision of this Agreement
shall be valid and be enforced to the fullest extent permitted by law.
12.3 ENTIRETY OF AGREEMENT
The City and Contractor agree that this document, inclusive of the RFP, any addenda to the
RFP, and the Contractor's proposal, as well as any exhibits and amendments to the
documents referenced, is the entire Agreement between the parties. This Agreement
supersedes all negotiations, correspondence, conversations, agreements or understandings
applicable to the matters contained herein, and there are no commitments, agreements or
understandings concerning the subject matter of this Agreement that are not contained in the
referenced documents. Title and paragraph headings are for convenient reference and are
not intended to confer any rights or obligations upon the parties to this Agreement.
THE REMAINDER OF THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By:
Rafael E. Granado, City Clerk
V
Date: 3 2S l APPROVED AS TO
FORM & LANGUAGE
& FOR XECUTION
B 1111,, O /. 3 it (11
• \.`1 (• City Attorney .U.•IT Date
•
:INCORPORATED:
•
FOR CONTRACTOR: G4S SECURE SOLUTIONS (USA) INC.
ATTEST: • Sarahlene Hill
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STATE OTARY OF FLORC IDA
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Print Name Print Name/Title
Date: 3—.25-020/6
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CERTIFICATE
I, John Sumner, a corporate officer of G4S Secure Solutions (USA) Inc. and Secretary thereof, a corporation organized and
existing under the laws of the State of Florida, do hereby certify that at a Regular Quarterly Meeting of the Board of
Directors of G4S Secure Solutions (USA) Inc., held on December 16, 2015, the following resolution was unanimously
adopted and passed:
RESOLVED: That in order to enable G4S Secure Solutions (USA) Inc., hereinafter referred to as the "Corporation," to
respond to domestic business opportunities,the Board of Directors does hereby authorize and empower any one or more of
the following persons designated by organizational title to sign certain pre-qualification instruments, bids, leases or
contracts ("Contracts") and any other documents necessary to effectuate such Contracts on behalf of the Corporation, but
only to the extent that the amount of such Contracts fall within the limits established by G4S Plc for North America within
the financial authority limits set forth in G4S Secure Solutions(USA)Inc. corporate policies.
• General Counsel
• Chairman of the Board or Chief Executive Officer
• President
• Chief Operating Officer
• Executive Vice President or Senior Vice President
• Vice President
• Treasurer -
• Regional Vice President
• General Manager
• Other G4S Secure Solutions(USA)Inc. employee who is specifically authorized to so execute such Contracts
by the General Counsel of the Corporation.
FURTHER RESOLVED: The Board of Directors does hereby authorize and empower any one or more of the following
persons designated by organizational title to sign local, state or Federal tax returns or any other forms promulgated by a
local, state or Federal taxing authority, insurance forms and documents, deeds, leases, banking and loan documents, benefit
plans, benefit plan modifications ("Forms") and any other documents necessary to effectuate such Forms on behalf of the
Corporation: -
• Chairman of the Board or Chief Executive Officer
• President or Chief Operating Officer
• Chief Financial Officer
• Executive Vice President or Senior Vice President
• Treasurer
• Any other Vice President who is specifically authorized to so execute such Forms by the General Counsel of
the Corporation.
FURTHER RESOLVED: That the appropriate officers of the Corporation be fully authorized and empowered to do all
things necessary or desirable to fully effectuate the transactions contemplated by the foregoing resolution, and to execute
any and all documents, including but not limited to furnishing resolutions and certificates, all without the necessity of
obtaining further Board of Director approvals.
IN WITNESS WHEREOF, I hereby certify that the foregoing resolution is valid and in full force and effect as of the date
immediately set forth below,and I have hereunto subscribed my name and affixed the seal of said corporation on this
day of j'7arc;% ,2016.
eirlirti,;ar JILL DIVENS
Commission#FF 70219
t i My Commission Expires --
(SEAL) 0 F, December 07, 2017 John Su er, Vice President,General Counsel and
Secretary
Sworn to and subscribed before me personally
this / day of pi Gr- ,2016 -
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RESOLUTION NO. 2016-29267
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING THE AWARD OF CONTRACTS,
PURSUANT TO REQUEST FOR PROPOSALS NO. 2015-013-YG (THE RFP)
FOR SECURITY OFFICER SERVICES, TO ALLIED BARTON SECURITY
SERVICES, LLC, AND G4S SECURE SOLUTIONS (USA) INC.; AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT WITH ALLIED BARTON SECURITY SERVICES, LLC, AND G4S
SECURE SOLUTIONS (USA) INC.
WHEREAS, Request for Proposal (RFP)No. 2015-013-YG was issued on May 8, 2015,
with an opening date of July 29, 2015; and
WHEREAS, a pre-proposal conference was held on May 26, 2015; and
WHEREAS, the City received ten (10) proposals from 50 State Security Services, Inc.,
ABM Security Services, Allied Barton Security Services, LLC, Andrews International, LLC,
Cambridge Security .Services Corporation, G4S Secure Solutions (USA) Inc., Kent Security
Services, Inc., Responsible Security, Inc., Security Alliance, LLC, and US Alliance Management
d/b/a US Security; and
WHEREAS, the following firms were deemed non-responsive: ABM Security Services,
Andrews International, LLC, Cambridge Security Services Corporations, Responsible Security,
Inc., and US Alliance Management ri/b/a US Security; and
WHEREAS, on July 15, 2015, the City Manager via Letter to Commission appointed an
Evaluation Committee.(the "Committee"), consisting of the following individuals:
• David Berger, Resident and Member of the Parks and Recreational Facilities Board
• Tony Gil, Sergeant, Department of Police, City of Miami Beach
• Adrian Morales, Senior Administrative Manager, Department of Public Works, City of
Miami Beach
• Maria Ruiz, Director, Department of Housing & Community Services, City of Miami
Beach
• Elizabeth Valera, Deputy Director, Department of Parks & Recreation, City of Miami
Beach
• Claire Warren, Resident and Member of the Police/Citizens Relations Committee
The following Alternates were also appointed:
• Nelson-Gonzalez, Resident and Member of the Police/Citizens Relations Committee
• Anthony Kaniewski, Director, Property Management Division, Department of Public
Works, City of Miami Beach
• Alexander Torres, Sergeant, Department of Police,City of Miami Beach
WHEREAS, the Committee convened on September 21, 2015 to;consider all proposals;
and .
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the-Government Sunshine Law; general information
on the scope of services, references, and a copy of the proposal; and
WHEREAS, the Committee was instructed to score and rank the proposals pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the Committee's ranking was as follows: Kent Security Services, Inc., Allied
Barton Security Services, LLC; G4S Secure Solutions (USA) Inc.; 50 State Security Services,
Inc.; and Security Alliance LLC; and
WHEREAS, the City Manager considered all the submissions and the results of the
Evaluation Committee process, including the tie scores between Allied Barton Security Services
and G4S Security Solutions; and
WHEREAS, the City Manager recommended, in order to establish a pool of contracts
that will allow the City to better respond to the need for services, that the three top-ranked
proposers, Kent Security Services, Inc., Allied Barton Security Services and 'GS4 Security
Solutions be awarded a contract; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that Mayor and City Commission
of the City of Miami Beach, Florida, hereby approve the award of contracts, pursuant to Request
for Proposal (RFP) No. 2015-013-YG for Security Officer Services, to Allied Barton Security
Services, LLC, and G4S Secure Solutions (USA) Inc.; and authorize the Mayor and City Clerk to
execute an -agreement with Allied Barton Security Services, LLC, and G4S Secure Solutions
(USA) Inc.
PASSED AND ADOPTED this day of j_a__.
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• RESOLUTION NO. 2015-29020
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
FINANCE AND CITYWIDE PROJECTS COMMITTEE TO ISSUE REQUEST
FOR PROPOSALS (RFP) NO. 2015-013-YG FOR SECURITY OFFICER
SERVICES.
WHEREAS, on February 11, 2015, the City Commission of Miami Beach, Florida,
referred to the Finance and Citywide Projects Committee (the "Committee") for discussion
Request for Proposals 2015-013-YG for Security Officer Services (the RFP); and
WHEREAS, at its March 2, 2015 meeting, the Committee considered the RFP; and
WHEREAS, the Committee directed staff reconvene the working group responsible for
the development of the RFP specifications to complete an analysis of the recommended
revisions to the RFP provided by members of the public who spoke on the RFP, and provide the
Committee with feedback on which recommendations were acceptable to the working group and
which were not; and
WHEREAS, the working group convened on March 10, 2015 to complete the analysis
directed by the Committee; and
. WHEREAS, the analysis and feedback provided by the working group was presented
before the Committee at its meeting of April 8, 2015; and
WHEREAS, the Committee discussed the updated draft of the RFP and directed staff to
revise the minimum requirements for the Security Officer Level I by adding a minimum one (1)
year of experience as a licensed security officer; and
WHEREAS, in an effort to differentiate between the Security Officer Level I and Level II
position, staff has modified the minimum requirements for the Security Officer Level II position,
by increasing the minimum experience from one (1) year to two (2)years; and
WHEREAS, the Committee recommended releasing the revised RFP.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND C_ITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Finance and Citywide Projects
Committee to issue Request for Proposal (RFP) No. 2015-013-YG for Security Officer Services.
PASSED AND ADOPTED this to day of /2?Q 2015.
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COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE
PROJECTS COMMITTEE TO ISSUE REQUEST FOR PROPOSAL (RFP) NO. 2015-013-YG FOR
SECURITY OFFICER SERVICES.
Key Intended Outcome Supported:
Reform Policing Culture With Customer Service Emphasis
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
The City of Miami Beach requires security guard services to augment law enforcement efforts City-wide and
during special events. As a result, the Administration is seeking approval to issue the aforementioned RFP to
seek proposals from qualified firms to provide security officer services to the City.
At its February 11, 2015 meeting, the City Commission referred a discussion on RFP 2015-013-WG, for
Security Officer Services, to the Finance and City-Wide Projects Committee (the "Committee"). At its March 2,
2015 meeting, the Committee considered the RFP as well as recommended revisions to the RFP provided Mr.
David Custin a lobbyist of G4S Secure Solutions (USA), one (1) of the potential proposers to the RFP. The
Committee directed staff reconvene the working group responsible for the development to the RFP
specifications to complete an analysis of the recommended revisions to the RFP provided Mr. Custin; and,
provide the Committee with feedback on which recommendations were acceptable to the working group and
which were not.
On March 10, 2015, the working group reconvened to complete the analysis directed by the Committee. The
analysis and feedback provided by the working group is shown in the attached copy of the Committee
Memorandum, dated April 8, 2015. At its April 8, 2015 meeting, the Committee directed staff to revise the
minimum requirements for the Security Officer Level I by adding a minimum one (1) year of experience as a
licensed security officer. Staff made this change. Furthermore, in effort to differentiate between the Security
Officer Level I and Level II position, Staff has modified the minimum requirements for the Security Officer
Level I I position by increasing the minimum experience from one (1) year to two (2) years. The successful
proposer(s)will be responsible for providing security officer services in an effort to create a visible presence of
security personnel within the City of Miami Beach, to improve the perception of public safety, provide
assistance and information to citizens and visitors, provide assistance to law enforcement through deterrence,
observance and reporting of suspected criminal activity, address issues associated with the homeless,
safeguard citizens, visitors and employees, and property of the City of Miami Beach. Staffing levels shall have
the capability to expand and contract to meet the staffing needs of the City for routine and special events.
CITY MANAGER'S RECOMMENDATION
Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida authorize
the issuance of RFP 2015-013-WG for Security Officer Services.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 N/A
Total
Financial Impact Summary: The annual cost associated with the acquisition of Security Officer
Services is subject to funds availability approved through the City's budgeting process.
City Clerk's Office Legislative Tracking:
Alex Denis, Director Ext#6641
Sign-Offs:
Department irector Assista ► t'1�nager City M nager
AP;v GPI`' DJO tie M p JLM
T:1AG' DA120151May1PROCUREMENT\RFP 2015-013-YG Security Officer Services-ISSUANCE SUMMARY.d c
AGENDA ITEM R7 E
MIAMI DATE s'C—I��
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of t',ie City Corn ission
FROM: Jimmy L. Morales, City Manager
DATE: May 6, 2015
SUBJECT: A RESOLUTION OF THE MAYOR A�D CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPT G THE RECOMMENDATION OF THE
FINANCE AND CITYWIDE PROJECTS COMMITTEE TO ISSUE REQUEST FOR
PROPOSAL(RFP) NO. 2015-013-YG FOR SECURITY OFFICER SERVICES.
ADMINISTRATION RECOMMENDATION
Authorize the issuance of the RFP.
BACKGROUND
The City of Miami Beach requires security guard services to augment law enforcement
efforts City-wide and during special events. As a result, the Administration is seeking
approval to issue the aforementioned RFP to seek proposals from qualified firms to
provide security officer services to the City.
At its February 11, 2015 meeting, the City Commission referred a discussion on RFP
2015-013-WG, for Security Officer Services, to the Finance and City-Wide Projects
Committee (the"Committee").
At its March 2, 2015 meeting, the Committee considered the RFP as well as
• recommended revisions to the RFP provided Mr. David Custin a lobbyist of G4S Secure
Solutions (USA), one (1) of the potential proposers to the RFP. The Committee directed
staff reconvene the working group responsible for the development to the RFP
specifications to complete an analysis of the recommended revisions to the RFP
provided Mr. Custin; and, provide the Committee with feedback on which
recommendations were acceptable to the working group and which were not.
On March 10, 2015, the working group reconvened to complete the analysis directed by
the Committee. Representatives from the following City departments were present:
Police, Emergency Management, Parking, Parks, Procurement. The analysis and
feedback provided by the working group is shown in the attached copy of the Committee
Memorandum, dated April 8, 2015.
At its April 8, 2015 meeting, the Committee discussed the updated draft of the RFP. The
Committee directed staff to revise the minimum requirements for the Security Officer
Level I by adding a minimum one (1) year of experience as a licensed security officer.
Staff made this change. Furthermore, in effort to differentiate between the Security
Officer Level I and Level II position, Staff has modified the minimum requirements for the
Security Officer Level II position by increasing the minimum experience from one (1)
year to two (2)years.
City Commission Memorandum—•RFP for Security Officer Services
May 6, 2015
Page 2 of 2
SCOPE OF SERVICES
The successful proposer(s) will be responsible for providing security officer services in
an effort to create a visible presence of security personnel within the City of Miami
Beach, to improve the perception of public safety, provide assistance and information to
citizens and visitors, provide assistance to law enforcement through deterrence,
observance and reporting of suspected criminal activity, address issues associated with
the homeless, safeguard citizens, visitors and employees, and property of the City of
Miami Beach. Staffing levels shall have the capability to expand and contract to meet the
staffing needs of the City for routine and special events.
OTHER RFP REQUIREMENTS
• MINIMUM QUALIFICATIONS. Please Reference, Appendix C, RFP 2015-013-
YG for Security Officer Services (attached).
• SUBMITTAL REQUIREMENTS. Please Reference Section 0300, RFP 2015-
013-YG for Security Officer Services (attached).
• CRITERIA FOR EVALUATION. Please Reference Section 0400, RFP 2015-
013-YG for Security Officer Services (attached).
CONCLUSION
The Administration recommends that the Mayor and Commission accept the
recommendation of the Finance and Citywide Projects Committee to issue Request for
Proposal (RFP) No. 2015-013-YG for Security Officer Services.
ATTACHMENTS
RFP 2015-013-YG for Security Officer Services.
JLM / MT/CT/AD
T:\.AGENDA\20151May\PROCUREMENT\RFP 2015-013-YG Security Officer Services-ISSUANCE MEMO.doc
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Page 2 of 2
REQUEST FOR PROPOSALS ( RFP
SECURITY OFFICER SERVICES
2015-013-YG
RFP ISSUANCE DATE: MAY 8, 2015
PROPOSALS DUE: JUNE 8, 2015 @ 3:00 PM
ISSUED BY: YUSBEL GONZALEZ, CPPB
r. MIAME :EAcH .
YUSBEL GONZALEZ, SR. PROCUREMENT SPECIALIST
PROCUREMENT DEPARTMENT
1700 Convention Center Drive, 3rd Floor, Miami Beach, FL 33139
305.673.7000 X 6230 I yusbelgonzalez @miamibeachfl.gov
www.miamibeachfl.gov
CI MIAMI BEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED N/A
0200 INSTRUCTIONS TO PROPOSERS &GENERAL CONDITIONS 3
.0300 SUBMITTAL INSTRUCTIONS & FORMAT 10
0400 PROPOSAL EVALUATION 12
APPENDICES:
APPENDIX A PROPOSAL CERTIFICATION; QUESTIONNAIRE AND AFFIDAVITS 14
APPENDIX B "NO PROPOSAL" FORM 21
APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS 23
APPENDIX D SPECIAL CONDITIONS 37
APPENDIX E COST PROPOSAL FORM • • 41
APPENDIX F INSURANCE REQUIREMENTS 43
RFP 2015-013-YG Page 2
0 MIAMI BEACH
SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS
1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the
means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the
"proposal") to the City for the City's consideration as an option in achieving the required scope of services and
requirements as noted herein. All documents released in connection with this solicitation, including all appendixes
and addenda, whether included herein or released under separate cover, comprise the solicitation, and are
complementary to one another and together establish the complete terms, conditions and obligations of the
Proposers and, subsequently, the successful Proposer(s) (the"contractor[s]") if this RFP results in an award.
The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective
Proposer who has received this RFP by any means other than through PublicPurchase must register immediately
with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum
may result in disqualification of proposal submitted.
2. PURPOSE. The City of Miami Beach is soliciting responses from proposers for Security Officer Services in an
effort to improve public safety, address quality of life issues and decrease crime by assisting law enforcement
through deterrence and reporting of suspected criminal activity.
3. SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows:
RFP Issued May 8, 2015
Pre-Proposal Meeting May 18, 2015 at 10:00 AM
Deadline for Receipt of Questions May 22, 2015 at 5:00 PM
Responses Due June 8, 2015 at 3:00 PM
Evaluation Committee Review July 15, 2015 (Tentative)
Proposer Presentations TBD
Tentative Commission Approval Authorizing September 9, 2015(Tentative)
Negotiations
Contract Negotiations Following Commission Approval
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact: Telephone: Email:
Mr.Yusbel Gonzalez,CPPB 305.673.7000 x 6230 yusbelgonzalez @miamibeachfl.gov
Additionally, the City Clerk is to be copied on all communications via email at: RafaelGranado(a miamibeachfl.gov ;
or facsimile: 786-394-4188.
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than ten (10)calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
REP 2015-013-YG Page 3
•
e MIAMI BEACH
5. PRE-PROPOSAL MEETING OR SITE VISIT(S).Only if deemed necessary by the City, a pre-proposal meeting or
site visit(s) may be scheduled.
A Pre-Proposal conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
City Hall -4th Floor
City Manager's Large Conference Room
1700 Convention Center Drive
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow
these steps:
(1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER: 4142489
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
RFP expressing their intent to participate via telephone.
6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, including any information received at pre-
submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede
terms noted in this solicitation.Addendum will be released through PublicPurchase.
7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised
and until an award recommendation has been forwarded to the City Commission by the City Manager are under the
"Cone of Silence." The Cone of Silence ordinance is available at
http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the exception
of communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at RafaelGranado @miamibeachfl.gov.
8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510
• CONE OF SILENCE CITY CODE SECTION 2-486
• PROTEST PROCEDURES CITY CODE SECTION 2-371
• DEBARMENT PROCEEDINGS...... ............................................. CITY CODE SECTIONS 2-397 THROUGH 2-485.3
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES..... CITY CODE SECTIONS 2-481 THROUGH 2-406
• CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487
• CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
ISSUES.................................... CITY CODE SECTION 2-488
• REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS .......,.... CITY CODE SECTION 2-373
• LIVING WAGE REQUIREMENT................................................... CITY CODE SECTIONS 2-407 THROUGH 2-410
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE-
DISABLED VETERAN BUSINESS ENTERPRISES. CITY CODE SECTION 2-374
RFP 2015-013-YG Page 4
MIAMI BEACH
• FALSE CLAIMS ORDINANCE............................. CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS,FAVORS&SERVICES.............................. CITY CODE SECTION 2-449
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the
deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written
notice of any such postponement to all prospective Proposers through PublicPurchase.
10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal
due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-
371 shall be barred.
11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-
3748, the City shall give a five (5) point preference to a responsive and responsible Proposer which is a small
business concern owned and controlled by a veteran(s)or which is a service-disabled veteran business enterprise.
12. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section V, Evaluation of
Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s)
he/she deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's
recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami
Beach City Code Section 2-369, including the following considerations:
(1)The ability, capacity and skill of the Proposer to perform the contract.
(2) Whether the Proposer can perform the contract within the time specified, without delay or
interference.
(3)The character, integrity, reputation,judgment,experience and efficiency of the Proposer.
(4)The quality of performance of previous contracts.
(5)The previous and existing compliance by the Proposer with laws and ordinances relating to the
contract.
The City Commission shall consider the City Manager's recommendation and may approve such recommendation.
The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal
or Proposals which it deems to be in the best interest of the City,or it may also reject all Proposals. Upon approval of
selection by the City Commission, negotiations between the City and the selected Proposer(s) will take place to
arrive at a mutually acceptable Agreement.
The City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by group or in its
entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in
the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement;
2) it is in the best interest of the City to do so regardless of reason.
13. ACCEPTANCE OR REJECTION OF PROPOSALS. The City reserves the right to reject any or all proposals
prior to award. Reasonable efforts will be made to either award the Contract or reject all proposals within one-
hundred twenty (120) calendar days after proposals opening date. A Proposer may not withdraw its proposals
unilaterally before the expiration of one hundred and twenty(120)calendar days from the date of proposals opening.
14. PROPOSER'S RESPONSIBILITY. Before submitting a Proposal, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions
and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements,
and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any
RFP 2015-013-YG Page 5
® MIAMIBEACH
obligation to comply with every detail and with all provisions and requirements of the contract, and will not be
accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the
Proposer.
15. COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals,
or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and
expense)of the Proposer, and shall not be reimbursed by the City.
16. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that
the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the
Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or
agents of the City.
17.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes.
18. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules,
proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do so will
be at the Proposer's risk and may result in the Proposal being non-responsive.
19. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and
found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be
consistent with Purchase Order format.
20. PATENTS& ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its
officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for,
or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the
performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in
any way involved in the work.
21. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of
knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from
responsibility. Proposer agrees that the services provided shall be provided by employees that are educated,trained,
experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to
furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently
required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all
licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force
and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a
material breach of this contract.
Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or
services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation
and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all
applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the
Proposer, or its officers, employees, contractors, and/or agents,for failure to comply with applicable laws.
RFP 2015-013-YG Page 6
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22. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
23. ANTI-DISCRIMINATION. The Proposer certifies that he/she is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin.
24. DEMONSTRATION OF COMPETENCY.
A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract.
B. Proposals will only be considered from firms which are regularly engaged in the business of providing the
goods and/or services as described in this solicitation.
C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the
services if awarded a contract under the terms and conditions of this solicitation.
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the City
of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of
the City.
F. The City may require Proposers to show proof that they have been designated as authorized representatives
of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require
material information from the source of supply regarding the quality, packaging, and characteristics of the
products to be supplied to the City.
25. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person,company or corporation, without the prior written consent of the City.
26. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and
inspection fees required to complete the work and shall comply with all applicable laws.
27. OPTIONAL CONTRACT USAGE. When the successful Proposer(s) is in agreement, other units of government
or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
28. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
29. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as
follows:
A. Any contract or agreement resulting from the award of this solicitation; then
B. Addendum issued for this solicitation, with the latest Addendum taking precedence;then
C. The solicitation; then
D. The Proposer's proposal in response to the solicitation.
RFP 2015-013-YG Page 7
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30. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of
defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the
performance of the agreement by the contractor or its employees, agents, servants, partners, principals or
subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate
proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The contractor
expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided
by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall
survive the expiration or termination of this Agreement.
31. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 calendar days in the event that a subsequent contract has not yet
been awarded. Additional extensions past the 120 calendar days may occur as needed by the City and as mutually
agreed upon by the City and the contractor.
32. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Proposals including, without
limitation, any and all information and documentation submitted therewith, are exempt from public records
requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time
as the City provides notice of an intended decision or until thirty (30) calendar days after opening of the proposals,
whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including,
but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be
required by the public agency in order to perform the services; (b) provide the public with access to public records on
the same terms and conditions that the public agency would provide the records and at a cost that does not exceed
the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or
confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law;
(d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records
in possession of the contractor upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
- 33. MODIFICATION/WITHDRAWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all
or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received
after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award
unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening
of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said
expiration date, and letters of withdrawal received after contract award will not be considered.
34. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in
this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and
clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any
or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require
the Proposer to comply with the particular term and/or condition of the RFP to which Proposer took exception to (as
said term and/or condition was originally set forth on the RFP).
RFP 2015-013-YG Page 8
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35. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of
monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this
Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift,favor or
service that might reasonably tend to improperly influence him/her in the discharge of his official duties.
Balance of Page Intentionally Left Blank
•
RFP 201 5-01 3-YG Page 9
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SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque,
sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten
(10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information
should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation
number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through
email or facsimile, are not acceptable and will be rejected. Proposals are to be delivered to City of Miami Beach
Procurement Department, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139.
2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or otherwise.
3. PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation
Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in
accordance with the sections and manner specified below. Hard copy submittals should be tabbed as enumerated
below and contains a table of contents with page references. Electronic copies should also be tabbed and contain a
table of contents with page references. Proposals that do not include the required information will be deemed non-
responsive and will not be considered.
TAB 1 Cover Letter& Minimum Qualifications Requirements
1.1 Cover Letter and Table of Contents.The cover letter must indicate Proposer and Proposer Primary Contact for the
purposes of this solicitation.
1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully
completed and executed.
1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum
qualifications requirements established in Appendix C, Minimum Requirements and Specifications.
TAB 2 Experience&Qualifications
2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience
and proven track record of providing the scope of services similar as identified in this solicitation, including experience in
providing similar scope of services to public sector agencies. For each project that the Proposer submits as evidence of
similar experience, the following is required: project description, agency name, agency contact, contact telephone &
email, and year(s)and term of engagement.
2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for
this project if awarded, the role that each team member will play in providing the services detailed herein and each team
members' qualifications. A resume of each individual, including education, experience, and any other pertinent
information, shall be included for each Proposal team member to be assigned to this contract.
2.3 Financial Capacity. Each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report
(SQR)directly to the Procurement Contact named herein. No proposal will be considered without receipt; by the City, of
the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the
Proposer. The Proposer shall request the SQR report from D&B at:
https:ll supplierportal.dnb.comlwebappl wcslstoreslservletUSupplierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended
that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and
RFP 2015-013-YG Page 10
®_ MIAMIBEACH
as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process,
contact Dun &Bradstreet at 800-424-2495.
TAB 3 Scope of Services Proposed
Submit detailed information addressing how Proposer will achieve each portion of the scope of services and
technical requirements outlined in Appendix C, Minimum Requirements and Specifications.
Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the
Evaluation Committee to complete a full review and score the proposed scope of services.
TAB 4 Approach and Methodology
Submit detailed information on how Proposer plans to accomplish the required scope of services, including detailed
. information, as applicable, which addresses, but need not be limited to: use of innovative technology, training
received by security officers above basic licensing requirements, communication protocols, proactive approach to
dealing with quality of life issues affecting Miami Beach, crime prevention and retaining sufficient personnel to meet
the City's needs.
TAB 5 Cost Proposal
Submit a completed Cost Proposal Form (Appendix E).
Note: After proposal submittal,. the City reserves the right to require additional information from Proposers (or
Proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation
history, regulatory action, or additional references); and financial capability (including, but not limited to, annual
reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years).
RFP 2015-013-YG Page 11
0 MIAMI BEACH
SECTION 0400 PROPOSAL EVALUATION
1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
Proposal in accordance with the requirements set forth in the solicitation. If further information is desired, Proposers
may be requested to make additional written submissions of a clarifying nature or oral presentations to the
Evaluation Committee. The evaluation of proposals will proceed in a two-step process as noted below. It is important
to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation
Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2
Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City
Commission.
2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the
Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the
Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed
by the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria established
below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may:
• review and score all proposals received,with or without conducting interview sessions; or
• review all proposals received and short-list one or more Proposers to be further considered during
subsequent interview session(s) (using the same criteria).
Step 1 -.Qualitative Criteria Maximum Points
Proposer Experience and Qualifications,including Financial Capability 35
Scope of Services Proposed 20
Approach and Methodology 20
TOTAL AVAILABLE:STEP 1 POINTS 75.
3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may receive
additional quantitative criteria points to be added by the Department of Procurement Management to those points
earned in Step 1, as follows.
Step 2-Quantitative Criteria
Cost Proposal 25
Veterans Preference 5
TOTAL AVAILABLE STEP 2 POINTS 30
4. Cost Proposal Evaluation.The cost proposal points shall be developed in accordance with the following formula:
Sample Objective Formula for Cost
Vendor Vendor Example Maximum Formula for Calculating Points Total
Cost Allowable Points (lowest cost I cost of proposal Points
Proposal (Points noted are for being evaluated X maximum Awarded
illustrative purposes only. allowable points=awarded
Actual points are noted points)
oints)
Round to
•
Vendor A $100.00 25 $100!$100 X 25=25 25
Vendor B $150.00 25 $1001$150 X 25=16 16
Vendor C - $200.00 25 $1001$200 X 25=13 13
RFP 2015-013-YG Page 12
al MIAMI BEACH
5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points
will be added to each evaluation committee member's scores by the Department of Procurement Management. Step
1 and 2 scores will be converted to rankings in accordance with the example below:
Proposer A Proposer B Proposer C
Step 1
Points 82 76 80
Step 2
Points 25 16 13
Committee Total 107 92 93
Member 1 Rank 1 3 2
Step 1
Points 79 85 72
Step 2
Points 25 16 13
Committee Total 104 101 85
Member 2 Rank 1 2 3
Step 1
Points 80 74 66
Step 2
Points 25 16 13
Committee Total 105 90 , 79
Member 2 Rank 1 2 3
Low Aggregate Score 3 7 8
Final Ranking* 1 2 3
Final Ranking is presented to the City Manager for further due diligence and
recommendation to the City Commission. Final Ranking does not constitute
an award recommendation until such time as the City Manager has made his
recommendation to the City Commission,which may be different than final
ranking results.
RFP 2015-013-YG Page 13
APPENDIX A
m MIAMI ,
Proposal Certification ,
Questionnaire &
Requirements Affidavit
201 5-013-YG
SECURITY OFFICER SERVICES
PROCUREMENT DEPARTMENT
1700 Convention Center Drive
Miami Beach, Florida 33139
RFP 2015 013-VG Page 14
Solicitation No: Solicitation Title:
2015-013-YG SECURITY OFFICER SERVICES
Procurement Contact Tel: Email:
Yusbel Gonzalez 305.673.7000 x 6230 yusbelgonzalez @miamibeachfl.gov
PROPOSAL CERTIFICATION,QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
General Proposer Information.
FIRM NAME:
No of Years in Business: No of Years in Business Locally: No.of Employees:
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS(HEADQUARTERS):
CITY:
STATE: ZIP CODE:
TELEPHONE NO.:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE: ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information,applicable licensure,resumes of relevant individuals,client information,financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
RFP 2015-013-YG Page 15
1. Veteran Owned Business.Is Proposerclaiming a veteran owned business status?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States
federal government,as required pursuant to ordinance 2011-3748.
2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns,either directly or indirectly, an interest of ten (10%)percent or more in the Proposer entity or any of
its affiliates
3 • _ • . - ... - _ - _ - - - _ _ - -- - ... - .. - -
4. Litigation History.Proposer shall submit a statement of any litigation or regulatory action that has been filed against your firm(s)
in the last five years. If an action has been filed, state and describe the litigation or regulatory action filed,and identify the court or
agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported
action. If no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. If"No"litigation or
regulatory action has been filed against your firm(s),please provide a statement to that effect.Truthful and complete answers to
this question may not necessarily disqualify a firm from consideration but will be a factor in the selection process.
Untruthful,misleading or false answers to this question shall result in the disqualification of the firm for this project.
SUBMITTAL REQUIREMENT: Proposer shall submit history of litigation or regulatory action filed against proposer, or any
proposer team member firm,in the past 5 years. If Proposer has no litigation history or regulatory action in the past 5 years,submit
a statement accordingly.
5. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had
a contract cancelled due to non- erformance by an ublic sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code, including a prohibition against any vendor giving a campaign
contribution directly or indirectly to a candidate, or to the campaign committee of a candidate, for the offices of mayor or
commissioner. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance
Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of
their Proposals, in the event of such non-compliance.A fine of up to$500.00 shall be imposed on every person who violates this
section. Each act of giving or depositing a contribution in violation of this section shall constitute a separate violation.
"Vendor" shall include natural persons and/or entities who hold a controlling financial interest in a vendor entity. The term
"controlling financial interest"shall mean the ownership,directly or indirectly,of ten percent or more of the outstanding capital stock
in any corporation or a direct or indirect interest of ten percent or more in a firm.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities(to which the definition of vendor as defined above
may apply), including your sub-consultants), who has contributed to the campaign either directly or indirectly,of a candidate who
has been elected to the office of Mayor or City Commissioner for the City of Miami Beach.
RFP 2015-013-YG Page 16
7. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its proposal/response
or within five(5)days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable
governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of
Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business
Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of
Ethics,available at www.miamibeachfl.gov/procurement/.
8. Living Wage. Pursuant.to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers
shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below:
The City Commission approved Ordinance 2014-3897 on September 30, 2014 increasing the living wage rate to
$13.31/hourly without health benefits or$11.62/hourly with health benefits with an effective date of January 1,2015.
The living wage rate and health care benefits'rate may, by Resolution of the City Commission be indexed annually for inflation
using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale,issued by the U.S. Department of Labor's
Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by
resolution,elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement
same(in a particular year).
Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may,
at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties
and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is
available at www.miamibeachfl.gov/procurementl.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
to the living wage requirement.
9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
YES ( j NO
B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to
domestic partners of employees?
YES NO
RFP 2015-013-YG Page 17
C. Please check all benefits that apply to your answers above and list in the"other"section any additional benefits not already
specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as
bereavement leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health
Sick Leave
Family Medical Leave
• Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at www.miamibeachfl.gov/procurement/.
10. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit
a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,
proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit
proposals, proposals,or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier,subcontractor,or consultant under a contract with any public entity; and may not transact business with any public entity
in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list.
11. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addenda may result in proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confirm
Receipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
RFP 2015-013-YG Page 18
DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience.
Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to
make any award pursuant to such Proposals,or in cancelling awards, or in withdrawing or cancelling this solicitation,either before or after
issuance of an award,shall be without any liability or obligation on the part of the City.
In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and
may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including
financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers,
directors,shareholders,partners and employees,as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty
or representation,express or implied, as to its content,its accuracy, or its completeness. No warranty or representation is made by the City
or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval.
The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be
made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors, omissions,or withdrawal from the market without notice. Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason,without any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as
required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by
Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become
public records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal,the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal,and authorizes the release to the City of any and afl information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge,
information,and belief.
Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any
action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The
previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
RFP 2015-013-YG Page 19
•
PROPOSER CERTIFICATION
I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments,exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate.
Name of Proposers Authorized Representative: Title of Proposers Authorized Representative:
Signature of Proposers Authorized Representative: Date:
State of ) On this day of ,20_,personally
appeared before me who
County of ) stated that (s)he is the
of , a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the State of
My Commission Expires:
RFP 2015-013-YG Page 20
APPENDIX B
I 1111 AA I A AA I
7
o Bid " Form
2015-013-YG
SECURITY OFFICER SERVICES
PROCUREMENT DEPARTMENT
1700 Convention Center Drive
Miami Beach, Florida 33139
Notegi�t -is imp>coicrr t for those �end�or ,ho have.recei e
e�� -g�Tt � . P; :t *5 s �� �e a n desbm its
this'so�}lic�ita;ti.on_sb�ut-h:ay.e de:cided;dn o re:spohd,. s&aci�,mp Gf ��
itu 4M*1 .try 1 414. 4 'T- 'n'ss:a..'c a.....1.}s, .,..._ ` .4.74)44a Vq, Mr F:�A@E T'4 1.14,-- '"' .~ ..0„45114
�� i, :7 �. N id'The .St,,.t`e nenat-of�,NotB=id' _provi. esm
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Dthe ��� ��.;,� � ����� -��� �•�� � t tion�� roc.ess�
Cit.� wit i information o.no-how,."t_og improve Jh'e solicit ®s ;o. p o
� � e e seemt o«N 1B ti :� a. V mesulat in` bit bern�g nati:fla Ao
� F il�ure t'® suzbmit Stctern _ � ® Y .
f�ftur���solrci h�c�,��itV
,.._..,K-mc-.u. ....,r✓..c�-wca....-.. a..r.�t;.:-...� w:..a..L... :.cE/�9o4:'•._...�._,...uc� �
RFP 2015-013-YG Page 21
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
Workload does not allow us to proposal
Insufficient time to respond
Specifications unclear or too restrictive
Unable to meet specifications
Unable to meet service requirements
Unable to meet insurance requirements
Do not offer this p roduct/service
_OTHER (Please specify)
We do_do not_want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCUREMENT DEPARTMENT
ATTN: Yusbel Gonzalez
RFP PROPOSAL#2015-013-YG
1700 Convention Center Drive
MIAMI BEACH, FL 33139
RFP-2015-013-YG Page 22
APPENDIX C
MIAMI
Minimum Requirements
& Specifications
2015-013-YG
SECURITY OFFICER SERVICES
PROCUREMENT DEPARTMENT
1700 Convention Center Drive
Miami Beach, Florida 33139
RFP-2015-013-YG Page 23
The City of Miami Beach is seeking proposals from qualified firms for Security Officer Services in a manner
that ensures the highest level of security for a diverse number of posts, while performing a variety of
functions and duties.All work shall be in accordance with Section 493, Florida Statutes.
The objective is to accomplish the following:
• Create a visible presence of security personnel within the City of Miami Beach to improve the
perception of public safety.
• Provide assistance and information to citizens and visitors.
• Provide assistance to law enforcement through deterrence,observance and reporting of suspected
criminal activity.
• Address issues associated with the homeless and others whose behavior conflicts with acceptable
community norms.
• Safeguard the citizens,visitors,employees and property of the City of Miami Beach.
• Expand and contract to meet the staffing needs of the City and demonstrate where they have done
so previously.
The City of Miami Beach is very interested in innovative approaches, incorporating industry best
practices,which exceed the requirements listed below.
Cl. Minimum Requirements. The Minimum Eligibility Requirements for this solicitation are listed below.
Proposer shall submit detailed verifiable information affirmatively documenting compliance with each
minimum requirement. Proposers that fail to comply with minimum requirements will be deemed non-
responsive and will not be considered.
a. Proposer shall be licensed in accordance with Chapter 493,Florida Statutes to perform Security
Services.
SUBMITTAL REQUIREMENT: Submit a copy of Proposer's Class"B,""AA,"or"AB,"as
applicable,for the location identified in Proposal.
b. Proposer shall have provided similarly scoped security guard services for a minimum of two (2)
continuous years for at least three(3)public sector entities,within the last five(5)years.
SUBMITTAL REQUIREMENT: For each of the three (3) public sector clients, provide the
following: Name of Agency; Agency Contract Representative and Contact Information;
Beginning and Ending Dates of Service.
c. Proposer shall have a Dun and Bradstreet (D&B) Supplier Evaluation Risk (SER) score rating of
not higher than 6.
SUBMITTAL REQUIREMENT:As required in Tab 2.3,Section 0300, Proposer shall arrange
for Dun&Bradstreet to submit a Supplier Qualification Report(SQR)directly to the
Procurement Contact named herein,which indicates Proposer's SER.
C2.Statement of Work Requirements.
The Successful Contractor Shall Provide:
a. A minimum of three(3)roving Level V Security Officers equipped with an automobile on duty within
the City limits of Miami Beach at all times. The Level V Security Officers must be able to respond to
any site within 15 minutes. A list must be submitted in writing,identifying the name(s)of each roving
shift Level V Security Officers, and all security personnel under their supervision, to the Contract
Administrator or their designee.
RFP 201 5-01 3-YG Page 24
b. Written activity and incident reports, maintenance requests, visitor logs, etc. as dictated by the
post assignment. Bidders who utilize web-based security officer reporting software should submit
system details under approach and methodology for consideration.
c. A guard Tour System (which may include (but not be limited to) Deggy or near field
communications (NFC) tags) at contracted posts to ensure security officers are making required
rounds at assigned frequencies and times. Bidders who utilize web-based security officer reporting
software should submit system details under approach and methodology for consideration.
d. A weekly report,downloaded from Deggy's, NFC tags or other approved reporting system to the
Contract Administrator or its designee. . Bidders who utilize web-based security officer reporting
software should submit system details under approach and methodology for consideration.
e. The location of the Deggy's, NFC tags or other approved reporting system to the Contract
Administrator or their designee for approval.
•
• f. A Project Manager who will be required to meet with City representatives upon request.
• g. All uniforms, radios,firearms, rain gear,traffic vests,tools and equipment necessary to perform the
required security services in accordance with the bid documents.
h. Uninterrupted services under all conditions,to include,but not limited to the threat or the actually of
a strike, adverse weather conditions, a disaster, or emergency situations, at the agreed upon
hourly contractual rate.
i. Rules and Regulations Manual for Security Officers.
j. Project Manager to work with the Contractor Administrator or their designee to review and/or
develop Post Orders for all locations where Security Officers will be utilized with the City of Miami
Beach.
k. A written,quarterly report of security incidents to the Contract Administrator or its designee.
In addition, the Successful Contractor will be responsible for advertising and recruiting qualified security
officers, training the security officers, preparing paychecks, payroll taxes, Social Security and withholding
taxes, preparing W-2's, unemployment and workmen's compensation claims and liability insurance. The
obligation of the City of Miami Beach will be solely to compensate the Successful Contractor for the number
of hours provided monthly in accordance with the contract price schedule. The Successful Contractor will
provide a Schedule of Values/Payment Schedule to the City's Contract Administrator for review and
approval, prior to the commencement of work.
Any costs incurred in order to perform the Services required by the City of Miami Beach, is a business
expense the Successful Contractor must assume.
C3. Locations.
It is the intent of the City to award the provision of Security Officers for selected facilities as well as for other
facilities as may be required by the City during the term of the contract. Security officers are needed for a
RFP 2015-013-YG Page 25
diverse number of posts within the City of Miami Beach to perform a variety of functions and duties. Posts
include,but are not limited to, Lincoln Road Mall, City Hall campus, parking lots and garages,the beach and
board walks,the Bass Museum,and the Normandy Shores Gatehouse.
The amount of service hours,officer levels, required service type and duties shall be determined solely by
the City in its best interests. The City reserves the right to add or delete sites that need to be covered by
security guard services.
C4.Special or Emergency Events.
At the City's discretion additional security officers may be requested for special or emergency events. A
"special or emergency event" is generally defined by the City as a temporary use on public or private
property that would not be permitted generally or without restriction throughout a particular zoning district,
and may include any City declared emergency and other unplanned events. "Special or Emergency
Events"do not include planned City events, such as Holidays, New Year's Eve, Memorial Day Weekend,
Independence Day Weekend, Labor Day Weekend,etc. For planned events, the Contractor shall provide
the required personnel at the "Routine Rate" contract price. For Special or Emergency Events, the
contractor shall provide personnel at the"Special or Emergency Rate."Any Contractor personnel deployed
under Special or Emergency Event circumstances, shall be converted to Routine Rates after three (3)
calendar days or as agreed to by the City's contract representative.
Notwithstanding the above, the City approve, upon approval of the City manager, negotiate with the
Contractor for additional services or rates as dictated by the situation.
C5.Response Time.
For routine requirements, Security Officers are generally required on the next calendar day. For special or
emergency events, the Contractor shall have a qualified officer present and ready for duty within three(3)
hours of request. The City's contract representative and the Contractor may consider and agree upon
alternative response times.
C6.Approval and Removal of Personnel.
The City shall approve all Contractor personnel prior to their assignment to the City. The City reserves the
right to interview any prospective Contractor employee prior to the person being assigned to City
assignment. The City additionally reserves the right to relieve any Contractor employee from a duty
assignment, and/or bar the employee from further service under this solicitation.
Personnel Requirements and Services
All personnel employed by the selected proposer(s)to perform duties as a result of this solicitation shall be
approved prior to performing said duties. Contractor personnel shall keep active, and possess at all times
while on duty, those professional, technical licenses or certificates as required by all Federal and Florida
State Statutes. This includes a company-issued photo I.D. Card. All are to be conspicuously displayed at
all times while on duty. The selected proposer shall provide in all instances radio equipped, uniformed
Security Officers,and armed if requested,to provide security service at the designated locations.
Adherence to Law
The selected proposer(s) shall adhere to all Federal, State, and Local Laws that apply to the provision of
Security Officer Services, as a result of this solicitation, as well as those laws that regulate the general
public. This shall include, but not be limited to, compliance with Federal Tax Laws (e.g. payment of
Federal Withholding Taxes) State of Florida Unemployment Taxes, Workers Compensation Federal Wage
and Hour Regulations, Living Wage Ordinance and other applicable laws and regulations.
RFP 2015-013-YG Page 26
Background Checks
Prior to assigning personnel to the City, the Contractor, at no cost to the City, shall perform background
checks on its personnel which comply with, at a minimum, Section 1012.465, Florida Statutes. By virtue of
submitting a proposal to this RFP,the Contractor fully indemnifies and holds the City harmless for any and
all actions and damages resulting from its failure to comply with this requirement. Any findings shall be
reported to the City,through its Human Resources Director,who shall have the ultimate discretion to allow
or not any Contractor personnel on City property.Additionally,the City may require, at any time(including
annual contract anniversary, change in assignment or any other instance for which an additional
background check is deemed necessary by the City through its Human Resources Director), that any
Contractor personnel submit to additional background screenings as deemed necessary by the City. The
Contractor shall reimburse the City for the cost of said background check, plus an administrative fee of
10%).
The City shall have the right to refuse to allow any Contractor personnel to work on City property when it
deems that their presence on City property is not in the City's best interest.
Drug Testing
Prior to assigning personnel to the City, the Contractor, at no cost to the City, shall perform and proposed
personnel shall pass a drug test following the protocols outlined in 49 CFR, Part 40. The following panel of
ten drugs shall be tested for at the Successful Contractor's expense. Bidder shall bear all cost associated
with the initial drug tests.Any findings shall be reported to the City,through its Human Resources Director,
who shall have the ultimate discretion to allow or not any Contractor personnel on City property.
The City's current 10-panel drug test and cut-off levels are as follows:
Initial Test GCIMS Confirm
Dru a
1"es
Am.hetamines 1000 n ml 500 .Iml
Barbiturates 300 n. ml 150 in.trnl
Benzodiaze.ines :300 n• ml 150 •• ml
Cocain@ motabclites 300 n i ml 150 u ml
Mari-Liana metabolites 50 n. ml
Methadone :300 ml 300 . ml
0•fates Man. rml 111111MM
Phene idine
:-ne QO.n,lml 150
In the case of an alcohol test, a result of 0.04 or greater constitutes a.positive result. A
cenfirmation breathalyzer test shall be administered following the initial test in accordance with
the procedures in Title 49 Code of Federal Regulations.Part 40.
Minimum Requirements for All levels of Security Officers
a. Possess a valid Class "D" security officer license pursuant to F.S. 493. All officers shall maintain
this license on their person at all times while providing service to the City under the Contract.
b. Shall be a citizen of the United States of America, or an alien who has been lawfully admitted for
permanent residence as evidenced by Resident/Alien Registration Receipt Card Form 1-151, or
who presents other evidence from U.S. Citizenship and Immigration Services that employment will
not affect his/her immigration status. Acceptable evidence shall consist of a birth certificate or
RFP 201 5-01 3-YG Page 27
appropriate naturalization papers.
c. Shall have a valid State of Florida Drivers license. (Required if Security Officer is assigned to
vehicular patrol(e.g.motor vehicles or golf cart).
d. Shall be at least 21 years of age.
e. Shall have a high school diploma or a GED. High school diploma or GED shall be from an
accredited and verifiable institution.
f. Successfully pass a test for drug and illegal substance use.
g. Be able to communicate effectively in English(multilingual preferred).
h. Ability to write a report in English.
•
Ability to communicate, provide information and directions in a courteous manner.
j. Trained and certified in basic first aid and Cardiopulmonary Resuscitation(CPR).
k. Trained in the use of Automated External Defibrillators(AEDs).
1. Physically capable of pursuing and detaining individuals who have committed criminal acts.
m. Pass criminal background checks, FDLE and NCIC III.
In addition,Security Officers shall meet the specific requirements for each level as specified below:
a. Security Officer Level I—An unarmed individual with a Class D license. Minimum one (1) year of
experience as a licensed Security Officer.
b. Security Officer Level II — An unarmed individual with a Class D license. A minimum of two (2)
years of experience as a Class D Licensed Security Officer or in the military or law enforcement.
c. Security Officer Level III—An armed individual with Class D and Class G licenses. A minimum two
(2)years of experience,either as Class D licensed Security Officer, Police Officer,or Military Police
are required.
d. Security Officer Level IV-An armed individual with Class D and Class G licenses. A minimum five
(5) years of experience, as a Class D licensed Security Officer and two (2) years of experience as
a Class G licensed Security Officer or five (5) years of experience as a Police Officer or Military
Police are required.
e. Security Officer Level V—An armed or unarmed individual with Class D and Class G licenses. A
minimum of five (5) years of experience, either as a licensed Class G, Security Officer, Police
Officer or Military Police are required. The individual shall have the ability to supervise, monitor,
and regulate Security Officers with Class D and Class G licenses in their performance of assigned
duties. This level of Security Officer may be a site supervisor when multiple Security Officers are
required present at the same time,to coordinate Security Service efforts.
f. Security Officer Level VI -An armed or unarmed individual with Class D and Class G licenses. A
minimum of ten (10) years of experience either as a licensed Class G Security Officer, Police
Officer or Military Police are required. The individual shall have the ability to supervise, monitor,
and regulate Security Officers with Class D and Class G licenses in their performance of assigned
duties. This level of Security Officer may be a project manager when multiple site supervisors are
required for large or complex sites,to coordinate Security Service efforts.
Personnel Probation
All security officers working for the City of Miami Beach are subject to a thirty(30)day probation period. If
during this probation period, the City of Miami Beach is not satisfied with the performance of a security
officer, the City of Miami Beach will notify the Successful Contractor of such performance and the
Successful-Contractor will replace the security officer immediately.
RFP 201 5-01 3-YG Page 28
Additionally,the City of Miami Beach reserves the right to demand in writing that the Successful Contractor
relieve an employee from a duty assignment, and/or ban the employee from further service under the
contract,at-the sole discretion of the City of Miami Beach.
Personnel employed by the Successful Contractor are ineligible to work for the City of Miami Beach for the
following reasons:
a. Military conduct resulting in dishonorable or undesirable discharge.
b. Any pattern of irresponsible behavior including, but not limited to, bad driving or employment
record.
Security Officer Levels I-IV Duties
1. Report to work on time and remain on assigned post until relieved or as required.
2. Maintain a professional appearance. Uniforms shall be clean, pressed and include a name tag;
shoes polished.
3. Maintain a courteous attitude to the public and City employees at all times.
4. While assigned to a fixed post, patrol of an area or a facility, detect and prevent individuals or
groups from committing acts injurious to others or to property.
5. Intervene to terminate injurious acts to persons or to property and detain individuals for further
investigation or arrest in accordance the State of Florida's Security Officers Handbook (F.S.S.
Chapter 493).
6. Communicate effectively with the public and City of Miami Beach personnel to provide directions
and assistance.
7. Conduct patrols in accordance to post orders. Where applicable, a guard tour system shall be
used to record and report security officers'presence at designated posts.
8. Raise and lower flags at designated times where applicable.
9. Lock and unlock gates and doors at designated times.
10. Turn on and off lights as required.
11. Ensure that only authorized personnel are permitted access to closed or restricted facilities or
locations.
12. Respond to reports of sick or injured persons and notify appropriate authorities.
13. Report safety hazards, malfunctioning equipment, spills and other such matters to appropriate
individuals.
14. Monitor and operate fire alarm systems, intrusion detection systems and CCTV systems as
required.
15. Respond to fire/burglar alarms and emergency situations. Evaluate the situation and take
appropriate action as prescribed in Post Orders and/or facility emergency procedure/evacuation
plan.
16. Investigate questionable acts and behavior on City property. Question witnesses and suspects to
ascertain or verify facts and notify appropriate authorities if warranted.
17. Operate a vehicle(bicycle,golf cart, motor vehicle)as required.
18. Maintain daily logs, prepare daily and incident reports.
19. Provide escorts to City employees and visitors to their vehicles when requested.
20. Perform any other duties or functions not specifically mentioned above, but which are identified as
falling within the scope and responsibilities of a security officer's responsibilities.
Security Officers Level V Duties
In addition to the duties listed above Security Officers shall:
1. Patrol area of assignment and actively supervise all security officers under their command.
2. Ensure proper inventory of keys,electronic key cards and supplies.
REP 2015-013-YG Page 29
3. Conduct daily inspections to verify all posts are manned and all security officers are fully equipped
and in proper uniform.
4. Be knowledgeable of all security officer positions and duties.
5. Be knowledgeable of all City/County ordinances related to quality of life issues.
Security Officers Level VI Duties
1. Functions as the Project Manager for the City of Miami Beach.
2. Project Manager will be required to meet with City representatives upon request.
3. Project Manager will work with the Contractor Administrator or their designee to review and/or
develop Post Orders for all locations where Security Officers will be utilized with the City of Miami
Beach.
4. Immediately report any unusual incident to the Contract Administrator or their designee.
5. Coordinate with Contract Administrator or its designee all security operations and services for
regular and special events to insure proper staffing.
6. Install guard tour system sensors where directed by the City of Miami Beach Contract
Administrator or its designee.
7. Provide weekly downloads of all the City of Miami Beach posts where guard tour system sensors
are installed. The downloaded information will accompany the weekly invoices.
8. Be knowledgeable of all security officer positions and duties.
9. Be knowledgeable of all City/County ordinances related to quality of life issues.
Limitation on Employee-Hours and Assignments
No personnel assigned to the City shall provide more than twelve (12) hours of service, including all break
periods, in any twenty-four(24)hour period, unless the work periods are separated by an eight(8)hour non-
duty period. This limitation may be waived by the City in emergency situations that are beyond the control
of the Contractor, (e.g, weather conditions, civil disturbances, natural disasters, etc.) which prevents the
next shift from getting to their assignment. Each occurrence will require an individual waiver provided by the
City.
Overtime
No overtime for either regularly scheduled or special events will be paid by City of Miami Beach for security
personnel supplied by the Successful Contractor unless pre-approved by the City of Miami Beach Contract
Administrator or its designee.
Training
Specialized training may be required to assume the duties and responsibilities of some posts within the City
of Miami Beach.
The cost for such training will be considered part of the Successful Contractors operational expenses and
should be considered when proposing an overall hourly rate. While attending training,security officers must
be paid at the City's living wage rate. Time spent in training, although required, is not billable to the City of
Miami Beach. When required, security officers must successfully complete training prior to assuming duty
under this contract.
Written documentation of having successfully completed the training is to be included in the employee's
personnel file.
The Successful Contractor is required to ensure that all security officers providing traffic control and code
enforcement services are certified by Miami Dade College-Southeast Institute of Criminal Justice at the
North - Dade Campus. In addition, security officers providing traffic control and code enforcement services
would be required to attend training provided by the City related to enforcing City of Miami Beach ordinance
RFP 2015-013-YG Page 30
and codes.
Special Equipment
The selected proposer(s) may be required to provide licensed and insured motor vehicles, off street
motorized carts, Segway's and bicycles at an additional cost. Such posts or duty assignments shall be
requested as needed,and when appropriate,the selected proposer shall receive additional compensation.
The selected proposer(s) may also be required by the City to provide Security Officers equipped with
specialized equipment, including, but not limited to, firearms, Guard Tour systems, Body Cameras, hand-
held metal detectors,x-ray screening of packages,walk-through metal detectors,K-9 detection services and
other specialized technologies. Such posts or duty assignments shall be requested as needed, and where
appropriate,the selected proposer shall receive additional compensation.
Contractor Furnished Items
The selected Proposer(s) shall provide all working materials necessary for proper performance including,
but not limited to, items such as bound log books, with preprinted consecutive numbered and lined pages,
notebooks, pens, and pencils.The selected Proposer, at no charge to the City,shall supply these materials,
unless otherwise specified by the City. All post orders, logbooks, incident reports and records are the sole
property of the City of Miami Beach. These records are subject to inspection by the City at any time. Upon
termination of any contract issued as a result of this solicitation and all renewals thereof, the selected
Proposer(s)shall surrender all records or documents(e.g. log books, incident reports, etc)to the City within
thirty(30)days of the contracts termination date.
Communication
The Successful Contractor will be responsible for the following:
a. HAND-HELD RADIOS
Two-way hand-held radios, licensed for use by the Federal Communications Commission (FCC),
will be provided by the Successful Contractor to all on-duty contract security officers and
supervisors as required unless otherwise exempted by the City of Miami Beach Contract
Administrator.
b. CENTRAL DISPATCH
The Successful Contractor will maintain a centralized dispatching service through use of a local
(Miami Beach) base station manned by experienced personnel on a 24- hour per day basis, to
include a recorded back-up system. A mobile transmitter/receiver, operated by field personnel,
will not be considered sufficient to adequately provide such service. Regardless of the physical
location of the dispatch service offered, total in-building radio communication coverage within the
City limits of Miami Beach is required.
c. SYSTEM QUALITY
The Successful Contractor will at all times maintain high quality radio communications(transmitting
and receiving). The Successful Contractor will be totally.responsible for providing and maintaining
required system quality, as follows:
1. The Successful Contractor will provide/lease a network of transceivers and repeaters of
sufficient strength and capacity to service all areas of Miami Beach.
2. The Successful Contractor must provide/lease an exclusive radio frequency operated
exclusively by the Contractor. Radios will have printout identification and emergency
capability.
3. The Successful Contractor must implement a program of maintenance and repair for all
RFP 2015-013-YG Page 31
equipment used in the performance of this contract. Such a program will ensure the
optimum performance of all equipment at all times, thereby allowing the system to meet
the service requirements and quality standards specified above.
4. The Successful Contractor will ensure that all radio equipment has sufficient operating
power at all times during a tour of duty. It may be necessary for the Successful
Contractor to implement a system by which fresh batteries, adequate supply of flashlights
or charged radios,are delivered to the posts in order to meet this requirement.
d. EVALUATION OF RADIO COMMUNICATIONS SYSTEM
All aspects of the Successful Contractor's radio communications system will be evaluated by the
City of Miami Beach prior to award of Contract. Should the system be judged inadequate to
provide service within the contractual standards specified herein, and the Successful Contractor is
unable and/or unwilling to make changes deemed necessary by the City of Miami Beach,then the
Successful Contractor will be considered non-responsive to the required Terms and Conditions of
this Contract. Likewise, should there be a deterioration of performance during the term of this
contract, and the'Successful Contractor is unable or unwilling to make the required improvements,
the City of Miami Beach may terminate, in accordance with the Termination for Default Clause of
this Contract. The City of Miami Beach will address, in writing to the Contractor, any/all identified
inadequacies of the required radio communications prior to any termination procedures.
Key Control
The Successful Contractor will establish and implement methods of ensuring that all keys issued to the
Successful Contractor by the City are not lost, or misplaced, and are not used by unauthorized person(s).
No keys issued the Successful Contractor by the City will be duplicated. The Successful Contractor will
develop procedures covering key control that will be included in his/her quality control plan, which will be
submitted to the City's Contract Administrator and Procurement Director. The Successful Contractor may
be required to replace, re-key, or reimburse the City for replacement of locks or re-keying as a result of
Successful Contractor losing keys.
In the event a master key is lost or duplicated, all locks and keys for that system will be replaced by the City
and the total cost deducted from the monthly payment due the Successful Contractor.
The Successful Contractor will immediately report a lost key the Contract Administrator, but no later than the
next workday.
Uniforms
All security officers furnished to the City of Miami Beach will be well-groomed and neatly uniformed. Each
security officer supplied by the Successful Contractor will wear a nameplate bearing the guard's name.
Successful Contractor's name will appear either on guard's nameplate or as a patch on the security officer's
uniform. Uniforms will be readily distinguishable from the City of Miami Beach Police uniforms.
Uniforms must be provided at the contractor's expense or may be charged to the employee (guard), but
must not be deducted from the employees' paycheck therefore reducing the hourly pay rate to less than the
living wage rate.
Photo Identification
Work hereunder requires Successful Contractor's employees to have photo identification on their person at
all times.The City of Miami Beach reserves the right to verify a guard's identity and required credentials.
If for any reason, any Successful Contractor employee is terminated, the Contract Administrator will be
RFP 2015-013-YG Page 32
advised in writing.
Records
The Successful Contractor will submit all invoices to the City of Miami Beach containing an itemized
employee time record, to include the employee name and hours worked/shift, for the time period identified
on the invoice. If applicable, the computerized printout from the guard tour system will accompany the
weekly invoices. These printouts will be the same date and time frame of the submitted invoices and
submitted in a hard copy or digital(preferred)format.
All correspondence, records, vouchers and books of account, insofar as work done under this Contract is
concerned,will be open to inspection by an authorized City of Miami Beach representative during the course
of the Contract and for a period of two(2)years after expiration of the Contract.
The Successful Contractor will maintain a personnel file for each employee employed under the Miami
Beach contract. At a minimum,this file will,include:
• Personal information of the employee,sex/race/DOB/and social security number.
• Copies of Florida Driver license, Class"D" Security Guard license and Class"G" Firearms License
(if applicable).
• Copies or notification of all disciplinary actions taken by the Contractor or City of Miami Beach to
include verbal or written warnings.
• Training records.
• Proof of successful Background Check and Drug Screening.
The City reserves the right to perform an audit of the Successful Contractor's payroll and related records of
employees assigned to the City of Miami Beach to ascertain that such employees' records correctly reflect
payment received for the specific hours worked for the City. Such audit will be at the discretion and option
of the City.
Successful Contractor will be required to provide any and all records in its possession which contain
information concerning hours worked and payment received based on the contractors invoices to the City of
Miami Beach. All required documentation and personnel files will be readily available for inspection by any
authorized City of Miami Beach representative,during initial research and during the course of this Contract.
Failure to have the required documentation will be deemed as non-compliance to the Terms and Conditions
of the contract.
Liquidated Damages
The selected Proposer(s)shall be liable for damages, indirect or direct, resulting from its failure to meet all
contractual requirements or standards. The City, in its sole discretion, will determine the damages arising
from such failure. The City assessment of all Liquidated Damages will be final. Repeated violations or
patterns of violations will result in a doubling or tripling of the amount of Liquidated Damages. Subsequent
violations will result in a Vendor Non-Performance.Any of these violations may result in selected Proposer's
personnel being removed from the post and/or Contract issued as a result of this solicitation at the request
of the City. A written notice of a violation and intent to impose liquidated damages shall be provided to the
selected Proposer(s) in the form of an Infraction Report. Infraction Reports shall be issued to the selected
Proposer(s) promptly by the City, in order to afford the selected Proposer(s) time to notify the City of
extenuating circumstances. The graduation of Liquidated Damages will occur with the involvement of the
. same facility, selected Proposer's personnel and a pattern of the same incidents at multiple posts (i.e.
repeated violations of the same type). Any violations committed by selected Proposer(s)'s personnel may
result in the suspension or removal from duty of said personnel at the discretion of the City. Violations that
may result in the assessment of Liquidated Damages include, but are not limited to,the following;
RFP 2015-013-YG Page 33
•
•
Management/Administrative Violations($100 per infraction):
1. Not properly equipped for specific detail.
2. No radio or inoperative radio.
3. Failure to fix an inoperative guard tour system or system component.
4. Leaving a post unattended or failure to fill post assignment within one hour of a scheduled
assignment or event.
5. Lack of contract supervision.
6. Excessive hours on duty (more than a 10 hour shift if not approved in advance by the Contract
Administrator).
7. Utilization of a security officer previously suspended from duty by the Contract Administrator.
8. Failure to follow all Vendor Rules and Regulations.
Security Officer Violations($100 per infraction):
1. Unprofessional appearance or behavior.
2. Inappropriate behavior(reading,lounging,talking and texting on cell phone,etc.)
3. Failing to promptly prepare written reports.
4. Not completing required rounds.
5. Failing to follow post orders.
6. Failure to adhere to City of Miami Beach policies and procedures.
Security Officer Significant Violations($250.00):
1. Late for duty.
2. Sleeping on duty.
3. Abandoning post.
4. Failure to report an incident
5. Any action that would cause the City harm,physically,financially,or reputational.
Once a violation is identified and written notification of intent to fine ("Contract Discrepancy Report") is
issued to the Successful Contractor. The Successful Contractor will have seven (7) days to provide a
written response to the Contract
Repeated violations will be taken as proof of a general incapacity on the part of the Successful Contractor to
perform in accordance with contract requirements.
Should it not be possible to reach the contractor or supervisor and/or should remedial action not be taken
within 48 hours of any failure to perform according to specifications, the City reserves the right to declare
Contractor in default of the contract or make appropriate reductions in the contract payment.
Conservation Of Utilities
The Successful Contractor will be directly responsible for instructing employees in utilities conservation
practices. The Successful Contractor will be responsible for operating under conditions, which preclude the
waste of any/all utilities.
Licenses And Permits
Successful Contractor will abide by all ordinances and laws pertaining to his operation and will secure,at his
expense,all licenses and permits necessary for these operations.
Performance'Evaluation Meetings
The Successful Contractor will assign a Contract Manager to meet with the City of Miami Beach Contract
Administrator regularly and as required. A mutual effort will be made to resolve all problems identified. The
RFP 2015-013-YG Page 34
written minutes of these meetings will be signed by the Successful Contractor's Contract Administrator and
the City's Contract Administrator, and a copy will be forwarded to the Procurement Director. Should the
Successful Contractor not concur with the minutes, he will state in writing to the Procurement Director any
areas wherein he does not concur.
Service Excellence Standards
Excellent Customer Service is the standard of the City of Miami Beach. As contract employees of the City,
security officers will be required to conduct themselves in a professional,courteous and ethical manner at all
times and adhere to the City's Service Excellence standards.
Post Order, Rules and Regulation Manual
The City of Miami Beach will provide to Successful Contractor, for the duration of the contract, the Post
Order and Rules and Regulation Manual. Changes to Post Orders, if needed, will be provided by the
Contract Administrator through written addendum to these orders. All Security Personnel shall have access
to these Post Orders and any updates at all times while on duty. This may be accomplished by storing the
Post Orders on site or, in the instance in which no secure storage is available,delivering them to the site at
the beginning of each tour of duty.
•
Should the City elect to utilize the services of the Security Officers for code enforcement, the City will
provide guidance, direction and specific training related to the enforcing of City of Miami Beach City
ordinances and codes.
Additionally, the City of Miami Beach reserves the right to have any security officer removed from Miami
Beach posts for violations of the Post Orders.
Court Appearances
The selected Proposer(s) personnel may be required to testify in various judicial proceedings on behalf of
the City. These personnel shall coordinate all Contract-related court appearances with the City when such
appearances are required. Any selected Proposer(s) personnel required to make a court appearance shall
be remunerated by the selected Proposer(s) at the same hourly rate as would be earned while on duty
under any Contract issued as a result of this solicitation and all extensions or renewals thereof, and the
selected Proposer(s) shall in turn be remunerated by the City at the stipulated billing rate. The selected
Proposer(s) shall invoice for the actual hours the employee spent at court, of whether or not his/her
testimony was used and/or provided. (Court delays are common, and multiple appearances by the testifying
employee may be required). A copy of the original subpoena shall be submitted with the corresponding
invoice. Contract-related Court testimony on behalf of the City shall take priority over all other scheduled
duties, and the selected Proposer(s)shall coordinate with the City to ensure that this is done with no impact
to daily operations. Selected Proposer(s) personnel scheduled to testify on behalf of the City due to their
Contract related duties shall appear for court testimony in full uniform however, without chemical weapons,
batons, handcuffs or firearms.
RFP 2015-01 3-YG Page 35
Estimated Weekly Service Hours by Security Officer Levels
POST LEVEL ESTIMATED WEEKLY
SERVICE HOURS
Open Spaces (Parks, Boardwalks, etc.) 1 Officer Level V (Supervisor) 112 Hours
Parking Facilities 2 Officers Level V(Supervisor) 224 Hours
7th Street Garage 1 Officer Level I or II 168 Hours
17th Street Garage 1 Officer Level I or II 168 Hours
16th Street Garage 1 Officer Level I or II 168 Hours
South Beach Walk(14-21 St.) 1 Officer Level I or II 105 Hours
Alaska Bay Walk (1-4 St.) 1 Officer Level I or II 42 Hours
N. Beach Recreation Corridor(64-79 St.) 2 Officer Level I or II 176 Hours
1 Officer Level III 168 Hours
City Hall Campus 3 Officers Level IV 120 Hours
1 Supervisor Level V 40 Hours
3 Officers Level IV 120 Hours
1 Officer Level V(Supervisor) 40 Hours
Normandy Shores Gatehouse 1 Officer Level 1 or II 168 Hours
Bass Museum 5 Officers Level I or II 150 Hours
Sanitation Detail 1 Officer Level I or II 9 Hours
Citywide 1 Officer Level VI/Project Manager 40 Hours
RFP 2015-013-YG Page 36
APPENDIX D
tra
MIAMI itEACH
Special Conditions
. .
201 5-013-YG
SECURITY OFFICER SERVICES
PROCUREMENT DEPARTMENT
1700 Convention Center Drive
Miami Beach, Florida 33139
RFP 2015-013-VG Page 37
1. TERM OF CONTRACT. The contract shall commence upon the date of notice of award
and shall be effective for two(2) years.
2. OPTION TO RENEW. The City, through its City Manager, will have the option to extend
for three (3) additional one-year periods subject to the availability of funds for succeeding
fiscal years.
Continuation of the contract beyond the initial period is a City prerogative; not a right of the
bidder. This prerogative will be exercised only when such continuation is clearly in the
best interest of the City.
3. PRICES SHALL BE FIXED AND FIRM: All prices quoted in the awardee's bid submittal
shall remain firm and fixed, unless amended in writing by the City.
4. COST ESCALATION. The hourly rates proposed by successful vendor(s) shall remain
fixed for the term of the contract, however the City may consider requests for markup
adjustment in the event of unforeseen governmental mandates (e.g., taxes, healthcare
mandates, Living Wage, etc.) imposed upon the contractor. Requests for adjustment to
hourly rates shall be submitted to the City's Procurement Department for review. If the
requested adjustment is approved, the Procurement Department will formalize the
adjustment by formal contract modification.
It shall be further understood that the City reserves the right to reject any adjustment
submitted by the vendor, and/or terminate the contract with the vendor based upon such
price adjustments.
5. ADDITIONAL EQUIPMENT!SERVICES. Equipment/Services not specifically identified in
this request may be added to, or deleted from, any resultant contract upon successful
negotiations and mutual consent of the contracting parties. Additional equipment and or
services may include, but not be limited to licensed and insured motor vehicles, off street
motorized carts, Segway's, bicycles, guard tour systems, body cameras, hand-held metal
detectors, x-ray screening of packages, walk-through metal detectors, K-9 detection
services etc.
6. FAILURE TO PERFORM. The City reserves the right to take any action necessary to
ensure that the security forces are fully staffed in order to protect the City of Miami Beach
property, personnel, and assets. This may include contractual arrangements with others
contractors for the purpose of obtaining alternative resources in the event that the
successful contractor cannot perform
If such arrangements are deemed necessary, then the successful contractor may, at the
sole discretion of the City of Miami Beach, be terminated, and any cost incurred by the City
of Miami Beach may be withheld from funds owed to the Successful Contractor.
7. SUB-CONTRACTING. Contractors/Proposers may subcontract to qualified security
guards/firms, with the prior written approval by the City, when requested to provide
additional guards for special/major events or on an "as needed" basis.
RFP 2015-013-YG Page 38
Should the Successful Contractor provide security guards employed by a sub-contractor,
the Successful Contractor will be required to provide a Labor and Materials (Payment
Bond), in the amount of $100,000. The successful contractor will also provide an
Employee Dishonesty Bond in the amount of $25,000. Additionally, the City reserves the
right to deduct payment(s) in an amount specified in the bid/contract documents for either
non-qualified security guard, and/or for unsatisfactory performance in accordance with the
specified Terms and Conditions of the RFP.
8. SERVICE LOCATIONS AND ASSIGNMENT HOURS. It will be the sole discretion of the
City of Miami Beach as to locations, number of guards and hours of services needed. The
City of Miami Beach reserves the right to change possible locations and the required hours
of service during the term of the Contract.
9. PROTECTION OF PROPERTY. The Successful Contractor will at all times guard
against damage to or loss of property belonging to the City of Miami Beach. It is the
responsibility of the Successful Contractor to replace or repair any property lost or
damaged by any of its employees. The City of Miami Beach may withhold payment or
make such deductions as it might deem necessary. to ensure reimbursement for loss or
damage to property through negligence of the Successful Contractor, its employees or
agents.
10. PERFORMANCE BOND.
The vendor to whom a contingent award is made shall duly execute and deliver to the City
a Performance and Payment Bond in an amount that represents 100% of the vendor's
offer price. The Performance and Payment Bond Form supplied by the City shall be the
only acceptable form for these bonds. No other form will be accepted. The completed
form shall be delivered to the City within 15 calendar days after formal notice of award. If
the vendor fails to deliver the payment and performance bond within this specified time,
including granted extensions, the City shall declare the vendor in default of the contractual
terms and conditions, and the vendor shall surrender its offer guaranty/bid bond, and the
City shall not accept any offer from that vendor for a twelve (12) month period following
such default.
The following specifications shall apply to any bond provided:
All bonds shall be written through surety insurers authorized to do business in the State of
Florida as surety, with the following qualifications as to management and financial strength
according to the latest edition of Best's Insurance Guide, published by A.M. Best
Company, Oldwick, New Jersey:
Bond Amount Best Rating
500,001 to 1,500,000 B V
1,500,001 to 2,500,000 A VI
2,500,001 to 5,000,000 A VII
5,000,001 to 10,000,000 A VIII
Over 10,000,000 A IX
RFP 2015-013-YG Page 39
On contract amounts of$500,000 or less, the bond provisions of Section 287.0935, Florida
Statutes (2007) shall be in effect and surety companies not otherwise qualifying with this
paragraph may optionally qualify by:
1. The surety company is licensed to do business in the State of Florida;
2. The surety company holds a certificate of authority authorizing it to write surety
bonds in this state;
Providing evidence that the surety has twice the minimum surplus and capital required by
the Florida Insurance Code at the time the solicitation is issued;
Certifying that the surety is otherwise in compliance with the Florida Insurance Code; and
Providing a copy of the currently valid Certificate of Authority issued by the United States
Department of the Treasury under SS. 31 USC 9304-9308.
Surety insurers shall be listed in the latest Circular 570 of the U.S. Department of the
Treasury entitled "Surety Companies Acceptable on Federal Bonds", published annually.
The bond amount shall not exceed the underwriting limitations as shown in this circular.
For contracts in excess of 500,000 the provisions of Section B will be adhered to plus the
company must have been listed for at least three consecutive years, or holding a valid
Certificate of Authority of at least 1.5 million dollars and on the Treasury List.
Surety Bonds guaranteed through U.S. Government Small Business Administration or
Contractors Training and Development Inc.will also be acceptable.
In lieu of a bond, an irrevocable letter of credit or a cash bond in the form of a certified
cashier's check made out to the City of Miami Beach will be acceptable. All interest will
accrue to the City of Miami Beach during the life of this contract and/or as long as the
funds are being held by the City.
The attorney-in-fact or other officer who signs a contract bond for a surety company must
file with such bond a certified copy of power of attorney authorizing the officer to do so.
The contract bond must be counter signed by the surety's resident Florida agent.
Pa e 40
RFP 2015=013-YG 5
APPENDIX E
el-- MIAMI_
Cost Proposal Form
2015-013-YG
SECURITY OFFICER SERVICES
PROCUREMENT DIVISION
1700 Convention Center Drive
Miami Beach, Florida 33139
REP 2015-013-YG Page 41
APPENDIX E
1 PROPOSAL TENDER FORM
Failure,to submit Section 5,Bid Price Form, in its entirety and fully executed by the deadline established for the
receipt of proposals will result in proposal being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in full
accordance with the requirements of this REP, inclusive of its terms, conditions, specifications and other requirements
stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery
delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been
exercised by the City Manager in advance. This Proposal Tender Form shall be completed mechanically or, if
manually, in ink. Proposal Tender Form completed in pencil shall be deemed non-responsive. All corrections
shall be initialed.
DESCRIPTION ESTIMATED PROPOSED TOTAL COST PER
QUANTITIES HOURLY RATE LEVEL
(A) (B) (C)
ROUTINE RATE
1 Security Officer Level I 30,000 $ $
2 Security Officer Level II 30,000 $ $
3 Security Officer Level III 8,700 $ $
4 Security Officer Level IV 12,500 _ $ $
5 Security Officer Level V 21,500 $ $
6 Security Officer Level VI 2,000 _ $ $
7 Vehicle—Monthly 2 $ $
I 8 Vehicle—Daily 15 $ $
9 Bicycle—Monthly 8 $ $
10 Bicycle—Daily 30 $ $
11
Golf Cart—Monthly 4 $ $
12 Golf Cart Daily 15 $ $
SUB-TOTAL(ROUTINE RATE) $
SPECIAL OR EMERGENCY RATE
Security Officer Level I 1,000 $ $
Security Officer Level II 1,000 $ - $
Security Officer Level III 250 $ $
Security Officer Level IV 500 $ $
Security Officer Level V 800 $ $
Security Officer Level VI 100 $ $
. Vehicle—Daily 2 $ $
Bicycle—Daily 4 $ $
Golf Cart Daily 2 $ $
SUB-TOTAL(SPECIAL OR EMERGENCY RATE) $
RFP 2015-O13-YG Page 42
,
APPENDIX E
PROPOSAL TENDER FORM
(CONTINUED)
SUB-TOTAL(ROUTINE RATE) $
SUB-TOTAL(SPECIAL.OR EMERGENCY) $
TOTAL COST' $
*The Total Cost shall be utilized to allocate Cost Points in the Evaluation of Proposals.
Bidder's Affirmation
Company:
Authorized Representative:
Address:
Telephone:
Email:
Authorized Representative's Signature:
i.
RFP 2015-013-YG
Page 43
APPENDIX F
MIAMI L:
t
Insurance Requirements
2015-01 3-YG
SECURITY OFFICER SERVICES
PROCUREMENT DIVISION
1700 Convention Center Drive
Miami Beach, Florida 33139
RFP 2015-013-YG Page 44
AA I AAA I � F F
i @ 6 a
INSURANCE REQUIREMENTS
PROFESSIONAL SERVICES
The provider shall furnish to the Human Resources Department, Risk Management Division,City of Miami
Beach, 1700 Convention Center Drive,3rd Floor, Miami Beach, Florida 33139,Certificate(s)of Insurance
which indicate that insurance coverage has been obtained which meets the requirements as outlined below:
A. Worker's Compensation and Employer's Liability Insurance for all employees of the provider as required
by Florida Statute 440.
B. Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000 combined
single limit per occurrence,for bodily injury and property damage.City of Miami Beach must be shown as an
additional insured with respect to this coverage.
C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with
the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and
property damage.
D.Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any,
not to exceed 10%of the limit of liability.
The insurance coverage required above must include a waiver of subrogation in favor of the City. The
insurance coverage required shall include those classifications,as listed in standard liability insurance
manuals,which most nearly reflect the operations of the provider.
All insurance policies required above shall be issued by companies authorized to do business under the
laws of the State of Florida,with the following qualifications:
The company must be rated no less than "B+"as to management, and no less than "Class VII" as to financial
strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New
Jersey,or its equivalent, subject to the approval of the City Risk Management Division.
Certificates will indicate no modification or change in insurance shall be made without thirty(30)days
advance notice to the certificate holder.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE
3rd FLOOR
MIAMI BEACH, FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under
this section or under any other section of this agreement.
RFP 2015-013-YG Page 45