Amendment No. 12 to the Agreement with Fentress Architects in the Amount of $34,073 07o/Li-a$� 3g
AMENDMENT NO. 12,
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER RENOVATION PROJECT,
IN THE AMOUNT OF $34,073
This Amendment No. 12 to the Agreement made and entered this-9 day of fct' , 2016, by and
between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of
Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421
Broadway, Denver, Colorado (hereinafter referred to as "Consultant"or"Architect-Engineer").
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 2014-142ME, the Mayor and City
Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor
and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services
for the Miami Beach Convention Center Renovation Project (the '`Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including
reimbursable expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 -
Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage
systems in lieu of 90% completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil
engineering services in the amount of$41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to
revise the quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in
the amount of$179,982; and
WHEREAS, on January 21, 2015,Amendment No. 4 was executed for a regional stormwater pump
station location analysis, and for the development of a 3D animation and custom website for the Project in
the amount of$76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to
complete all design and construction administration services for the Project; and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design
development documents and preparation of Bid Package 1, in the amount of$2,442,400; and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of $ $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of
Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be
superseded by a subsequent amendment with regard to the construction documentation and administration
services required for the Project; and .
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for certain Additional Services
relating to wind loading and micro-climate services, in the amount of$117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to
serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and
1
to provide for completion of Construction Documents and all construction administration services required
of the Architect-Engineer for the Project, in the total amount of$15,156,359.00; and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of
Commissioning Services, in the total amount of$302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis
and consultation services to reduce the applicable wind pressures on the curtain wall for potential
construction cost reductions, in the total amount of$15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event
plans background drawings to be used by event planners during construction, in the total amount of
$36,875; and
WHEREAS, this Amendment No. 12, is for stormwater design revisions related to Public Works
Department's pump stations design, in the total amount of$34,073; and
, NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the
respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as a part of this Amendment No. 12.
2. MODIFICATIONS.
The Agreement is amended as provided in Appendix"A-12", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement,.as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.
12.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 12 to be executed
in their names by their duly authorized officials as of the date first set forth above.
ATTES A CIT jOF MIAMI :EACH 1
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ATTEST : Ulf ULTANT:
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Print Name/Title Print Name /Title
APPROVED AS TO
FORM&LANGUAGE.;.
&FOR EXECUTION
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3
City Attorney mot9 Dace -
Appendix "A-12"
1. SCOPE OF SERVICES
Refer to Proposal dated January 6, 2016, attached herein.
2. TIME OF COMPLETION
Concurrent with design completion.
3. PAYMENT AND COMPENSATION
Payment will be deducted from the Owner's Contingency Allowance.
Summary
Project Contingency Total
Contract $10,967,200 $1,096,720 $12,063,920
Amendment 1 -Scope change 0 0
Amendment 2 -Civil 41,079 -41,079 0
Amendment 3 - BR change 179,982 -179,982 0
Amendment 4- Stormwater/Web 76,605 -76,605 0 •
Amendment 5 - DD 2,442,400 0 2,442,400
Amendment 6-Wind/roof 1 17,200 -117,200 0
Amendment 7- Deductive -3,129,259 -96,720 -3,225,979
Amendment 8 -CD/CA 15,156,359 15,156,359
Amendment 9 -Commissioning 0 -302,876 0
Amendment 10—Parapet Analysis 0 -15,000 0
Amendment 11 - Event Plans . 0 -36,875 0
Amendment 12—Stormwater Design Revisions 0 -34,073 0
$25,851,566 $196,310 $26,436,700
3
FENTRESS
fentressarchitects.corn
December 9,2015 •
January 6,2016 rev 1
Mr.Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach,FL 33139
Re: Miami Beach Convention Center Renovation Resolution No.2014-28538
Proposal 15—DRER Drainage Revisions
Project 20140021.001 A15
Dear Mr.Morales:
• This proposal is for the Design Team to provide drainage design revisions from the GMP set in order to coordinate
with the Public Works Department submittals on pump stations within and outside of the Convention Center campus
site. Revised direction constitutes an additional service as it is outside of the Fentress team's current scope of work.
SCOPE OF SERVICES:
• Meetings and Coordination;
• Alternate Drainage Analysis:
o Recalculate the previously-performed analysis of the Convention Center Campus to determine
run-off volume generated by a 25-year,three-day storm event for the project site;
o This analysis will be included in documentation to DRER,but is not intended for construction.
• Alternate Drainage Design:
o Revise documentation to remove pump stations;
o Provide permit-level plans for up to six water quality units in lieu of storm water pump stations
to receive storm water run-off from previously designated drainage basins;
o Locate the treatment units and include allocation for the flows as previously defined.
These services are anticipated to last for approximately five weeks.
Fees for these services will be a Lump Sum amount of Thirty-Four Thousand Seventy-Three Dollars ($34,073).
Reimbursable costs for printing,telephone,delivery and travel are included in this fee. Billings for these services will
be invoiced under the heading#20140021.001 A15.
If the foregoing correctly states your understanding,please prepare a contract amendment for our execution.We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
ohn Kudry cki,AI ZLE. dAp BD+C
Associate Principal
DEN 'I, : ,: J>j ; _ . . N . , _ _ C, 2 . : i j 3 7 2 2 ; _ .
Mr. Jimmy Morales,City Manager
City Manager's Office
City of Miami Beach
Proposal 15—DRER Drainage Revisions
December 9,2015
January 6, 2016 rev 1
Page 2
encl: Fee Build Up dated January 6,2016
c: Maria Hernandez,Thais Vieira,City of Miami Beach
Jeff Sachs,Strategic Advisory Group
Holly Carson,Anne McNeely,Annie Goodwin,Fentress Architects
Project: DRER Drainage Revisions
Miami Beach Convention Center Renovation& Expansion
1/6/2014 revl
Meeting Room Revisions
Discipline Firm Name Firm Fee Total
Number
Architecture Fentress Architects 1 $2,060 $2,060
Architecture Arquitectonica 4 $0 $0
Fire/Life Safety/Code Consulting Rolf Jensen 13 $0 $0
Civil/Utility Engineering Kimley-Horn 6 $32,013 $32,013
Landscape West 8 7 $0 $0
Structural Engineering Martin/Martin 8 $0 $0
Vertical Transportation Lerch Bates 12 $0 $0
Plumb, Mech, Elec, Lighting ME Engineers 14-18 $0 $0
IT,Security,AV,Acoustics DL Adams 20 $0 $0
Food Service Caruso 25 $0 $0
Traffic Corradino 27 $0 $0
Graphics and Signage TKD 28 $0 $0
Parking Consultation Walker Parking 29 $0 $0
Cost Estimate RLB 35 $0 $0
Hardware Consultation Allegion 37 $0 $0
Design Fees $34,073 $34,073
Expenses 0% $0 $0.00
Total Total $34,073 $34,073
DRER Drainage Revisions
Fentress Architects
Hours
Job Title Hourly Rate Hours Extension
Architect III $145.00 8 $1,160.00
John Kudrycki $225.00 4 $900.00
Hours Total Hours 12.0 $2,060.00
Total,Sub 1 12.0 $2,060.00
Hours Total 12.0 $2,060.00
DRER Drainage Revisions
Miami Beach Convention Center
Fentress Project No:20140021
December 9,2015
Page 1 of 2
DRER Drainage Revisions
Kimley-Horn & Associates
Hours
Job Title Hourly Rate Hours Extension
Task 1 Meetings&Coordination
Principal $280.00 0.0 $0.00
Senior Professional $200.00 7.0 $1,400.00
Professional $120.00 11.0 $1,320.00
Analyst/Junior Professional $105.00 6.0 $630.00
Senior Technical Support $125.00 0.0 $0.00
Technical Support $105.00 0.0 $0.00
Support Staff $82.50 4.0 $330.00
Totals this activity: Hours 28.0 $3,680.00
Task 2 Alternate Drainage Analysis
Principal $280.00 0.0 $0.00
Senior Professional $200.00 20.0 $4,000.00
Professional $120.00 32.0 $3,840.00
Analyst/Junior Professional $105.00 69.0 $7,245.00
Senior Technical Support $125.00 0.0 $0.00
Technical Support $105.00 0.0 $0.00
Support Staff $82.50 12.0 $990.00
Totals this activity: Hours 133.0 $16,075.00
Task 3 Alternate Drainage Design
Principal $280.00 0.0 $0.00
Senior Professional $200.00 5.0 $1,000.00
Professional $120.00 22.0 $2,640.00
Analyst/Junior Professional $105.00 52.0 $5,460.00
Senior Technical Support $125.00 0.0 $0.00
Technical Support $105.00 23.0 $2,415.00
Support Staff $82.50 9.0 $742.50
Totals this activity: Hours 111.0 $12,257.50
Total,Sub 1 28.0 $3,680.00
Total,Sub 2 133.0 $16,075.00
Total,Sub 3 111.0 $12,257.50
Hours Total 272.0 $32,012.50
DRER Drainage Revisions
Miami Beach Convention Center
Fentress Project No:20140021
December 9,2015
Page 1 of 1 January 6,2016 revl