2016-29320 Reso RESOLUTION NO. 2016-29320
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
ADMINISTRATION AND THE CITY ATTORNEY'S OFFICE TO FINALIZE THE
AGREEMENT WITH SP PLUS CORPORATION, THE TOP RANKED
PROPOSER PURSUANT TO REQUEST FOR PROPOSALS NO. 2015-146-YG
(THE RFP) FOR PARKING ATTENDANTS FOR CITY PARKING GARAGES;
AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE THE FINAL AGREEMENT.
WHEREAS, Request for Proposals No. 2015-146-YG was issued on April 21, 2015 with
an opening date of July 10, 2015 (the RFP); and
WHEREAS, a pre-proposal conference was held on April 27, 2015; and
WHEREAS, the City received four (4) proposals from EYSA USA, LLC., LAZ Florida
Parking, LLC., Republic Parking System, Inc., and SP Plus Corporation; and
WHEREAS, on August 3, 2015, an Evaluation Committee appointed by the City
Manager convened to consider all proposals; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of the proposal; and engaged in a question
and answer session after the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank the proposals pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the Committee's ranking of the firms was as follows: SP Plus Corporation,
top-ranked; Republic Parking System, Inc., second highest ranked; LAZ Florida Parking, LLC,
third highest ranked; and EYSA USA, LLC, fourth highest ranked; and
WHEREAS, Republic Parking System, Inc. was deemed non-responsive to the RFP's
Minimum Requirements; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's
rankings, the City Manager exercised his due diligence, and at the September 2, 2015 City
Commission meeting, recommended that the Administration be authorized to enter into
negotiations with SP Plus Corporation; and
WHEREAS, on September 2, 2015, the Mayor and City Commission adopted Resolution
No. 2015-29124, accepting the recommendation of the City Manager pertaining to the ranking of
Proposals pursuant to the RFP and authorized the Administration to negotiate with the top-
ranked proposer, SP Plus Corporation; and if not successful in negotiating with SP Plus
Corporation, authorized the Administration to issue a new RFP; and
WHEREAS, at the October 14, 2015 City Commission meeting, the Mayor and City
Commission, by acclamation, rescinded Resolution No. 2015-29124, and authorized the
Administration to enter into negotiations with SP Plus Corporation; and should the
Administration not be successful in negotiating an agreement with SP Plus Corporation,
authorized the Administration to enter into negotiations with the second highest ranked
responsive proposer, Laz Florida Parking, LLC; and further directed the Administration to
present the final negotiated agreement for review and approval by the City Commission; and
WHEREAS, negotiations with the highest ranked proposer, SP Plus Corporation,
resulted in the reduction of the originally proposed management fee by a total of $30,276
annually, for a new negotiated annual management fee, in the amount of$417,000; and
WHEREAS, the Administration was unable to negotiate with the second highest ranked
proposer, Laz Florida Parking, LLC, because the City Commission only authorized such
negotiations in the event negotiations with SP Plus Corporation were unsuccessful; and
WHEREAS, the Authorization seeks approval to finalize the agreement with SP Plus
Corporation based upon the negotiated management fee, subject to review and form approval
by the Ci ty Attorney's o ffi ce, and
WHEREAS, the Administration recommends authorizing the Mayor and City Clerk to
execute the final agreement.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Administration and the City Attorney's Office to
finalize the agreement with SP Plus Corporation, the top ranked proposer pursuant to Request
for Proposals No. 2015-146-YG (the RFP) for Parking Attendants for City Parking Garages; and
further authorize the Mayor and City Clerk to execute the final agreement.
PASSED AND ADOPTED this day of iiQ'ter-k_ 2016.
ATTEST:
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APPROVED AS TO
FORM & LANGUAGE
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City Attorney Dote
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR
PROPOSALS NO. 2015-146-YG (THE RFP) FOR PARKING ATTENDANTS FOR CITY PARKING GARAGES.
Key Intended Outcome Supported:
Ensure Comprehensive Mobility Addressing All Modes Throughout The City
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation:
On September 2, 2015, the Mayor and City Commission approved Resolution 2015-29124 accepting the
recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for Proposals No.
2015-146-YG(the RFP),for Parking Attendants for City Parking Garages,authorizing the Administration to enter into
negotiations with the highest ranked proposer SP Plus Corporation;and if unsuccessful in negotiating an agreement
with SP Plus, authorizing the Administration to issue a new RFP;and further authorizing the Mayor and City Clerk to
execute an agreement upon conclusion of successful negotiations by the Administration.
On October 14,2015,the Mayor and City Commission approved Resolution 2015-29184, rescinding Resolution No.
2015-29124, by acclamation, and accepting the recommendation of the City Manager pertaining to the ranking of
proposals, pursuant to Request for Proposals No. 2015-146-YG(the RFP), for Parking Attendants for City Parking
Garages; and authorizing the Administration to enter into negotiations with the highest ranked proposer, SP Plus
Corporation; and if unsuccessful in negotiating an agreement with SP Plus, then authorizing the Administration to
enter into negotiations with the second highest ranked responsive proposer, LAZ Florida Parking, LLC; and further
requiring the administration to present the final negotiation agreement to the Mayor and City Commission for reviews
and approval prior to execution.
Staff has negotiated an additional reduction in the management fee from the cost proposal originally submitted by SP
Plus, which was already the lowest responsive cost proposal received by the City at that time. Laz Florida Parking
represented before the City Commission, on October 14,2015,that they would amend the management fee originally
submitted in their proposal to the RFP to $400,000. However, the Administration is unable to negotiate with Laz
Florida Parking, LLC, the second highest ranked proposer, because the City Commission only authorized such
negotiations in the event negotiations with SP Plus Corporation were unsuccessful. While this representation was
made on behalf of Laz Parking at the October 14,2015 meeting,the Administration is unable to determine specifics
related to this representation.
Additionally,as the City Commission may recall,the City released two(2)RFPs concurrently last fall—one for parking
attendants (referenced herein) and another for parking meter collections. On October 14, 2015, in addition to
authorizing the Administration to negotiate with SP Plus for an agreement for parking attendants, the City
Commission approved negotiations with Laz Florida Parking for meter collection services.The Agreement with Laz
Parking for meter collection services is in the process of being finalized. I believe it is in the City's best interest to not
have both services concentrated in a single contractor. Both SP Plus and Laz Parking are reputable contractors well
versed the delivery of the referenced services. However, in the event of an issue with either contractor,the City would
benefit by having a second contractor already familiar with the City to offer the required services.
RECOMMENDATION
the City Manager recommends that the City Commission approve the Resolution authorizing the Administration and
the City Attorney's to finalize the Agreement with SP Plus in a management fee amount not to exceed$417,000, as
negotiated by the Administration; and to further authorize the Mayor and City Clerk to execute the final agreement.
Advisory Board Recommendation:
N/A
Financial Information: The annual cost associated with the parking attendant services is subject to the funds
availability approved through the City's budgeting process.
Source of Funds: . Amount Account
1
OBPI Total
Financial Impact Summary:The annual cost associated with the acquisition of background investigation services
is subject to funds availability approved through the City's budgeting process.
City Clerk's Office Legislative Tracking:
Alex Denis, Extension 6641
Sign-Offs:
Department Director Assistant i ! ger City Man,. er
AD SF KGB MT /`: • JLM
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AGENDA ITEM 10 F
� DATE
-41:1- MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members the Cit • mission
FROM: Jimmy L. Morales, City Manage -•
DATE: March 9, 2016
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR PROPOSALS NO. 2015-146-YG (THE
RFP) FOR PARKING ATTENDANTS FOR CITY PARKING GARAGES.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure Comprehensive Mobility Addressing All Modes Throughout The City
FUNDING
The annual cost associated with the parking attendant services is subject to the funds availability
approved through the City's budgeting process.
BACKGROUND
On May 5, 2011, the Mayor and City Commission awarded RFP 17-10/11 for Parking Attendants for City
Parking Garages to SP Plus Municipal Services, a division of Standard Parking Corporation. The start
date of the initial three (3) year term was August 16, 2011, and expired August 15, 2014. The first'of
two one (1) year renewal options with SP Plus Municipal Services was exercised and commenced on
August 16, 2014 and will expire on August 15, 2015.
On July 30, 2014, the Mayor and Commission considered and approved an item referring to the Finance
and Citywide Projects Committee discussion on the management agreement with SP Plus Municipal
Services, a division of Standard Parking Corporation, for parking attendants. Specifically, the referral
requested a decision on: (1) not exercising the City's option to renew the agreement; and (2) extending
the Agreement on a month-to-month basis; and (3) issuing a new RFP (Request for Proposals) for
parking attendants for the City's parking garages.
On February 2, 2015, the FCWPC discussed this item (Item No. 3 on the Agenda) and recommended
the issuance of an RFP for Parking Attendants for the City's Parking System. The pursuit of a formal
procurement process for Parking Attendants for the City's Parking System is anticipated to yield cost
savings through a combination of reduced personnel costs and gated revenue control system
technology enhancements, including a central monitoring station.
On April 15, 2015, the City Commission approved the issuance of Request for Proposals (RFP) No.
2015-146-YG Parking Attendants for City Parking Garages. On April 21, 2015, the RFP was issued.
RFP responses were due and received on July 10, 2015. The City received a total of four(4) proposals.
Commission Memorandum—RFP 2015-146-YG for Parking Attendants for City Parking Garages
March 9, 2016
Page 2
On September 2, 2015, the Mayor and City Commission approved Resolution 2015-29124; accepting
the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request for
Proposals No. 2015-146-YG (the RFP), for Parking Attendants for City Parking Garages, authorizing the
Administration to enter into negotiations with the highest ranked proposer SP Plus Corporation; and if
unsuccessful in negotiating an agreement with SP Plus, authorizing the Administration to issue a new
RFP; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of
successful negotiations by the Administration.
On October 14, 2015, the Mayor and City Commission approved Resolution 2015-29184, rescinding
Resolution No. 2015-29124, by acclamation, and accepting the recommendation of the City Manager
pertaining to the ranking of proposals, pursuant to Request for Proposals No. 2015-146-YG (the RFP),
for Parking Attendants for City Parking Garages; and authorizing the Administration to enter into
negotiations with the highest ranked proposer, SP Plus Corporation; and if unsuccessful in negotiating
an agreement with SP,Plus, then authorizing the Administration to enter into negotiations with the next
highest ranked responsive proposer, LAZ Florida Parking, LLC; and further requiring the administration
to present the final negotiation agreement to the Mayor and City Commission for reviews and approval
prior to execution.
As directed by the City Commission, negotiations have been ongoing with the highest ranked proposer,
SP Plus Corporation. Said negotiations resulted in a reduction in the originally proposed Management
Fee of $30,276 annually. The reduced annual Management Fee proposed by SP Plus Corporation is
now$417,000.
CITY MANAGER'S RECOMMENDATION
As indicated herein, staff has negotiated an additional reduction in the management fee from the cost
proposal originally submitted by SP Plus, which was already the lowest responsive cost proposal
received by the City at that time. I recognize that Laz Florida Parking represented before the City
Commission, on October 14, 2015, that they would amend the management fee originally submitted in
their proposal to the RFP to $400,000. However, the Administration is unable to negotiate with Laz
Florida Parking, LLC, the second highest ranked proposer, because the City Commission only
authorized such negotiations in the event negotiations with SP Plus Corporation were unsuccessful.
While this representation was made on behalf of Laz Parking at the October 14, 2015 meeting, the
Administration is unable to determine specifics related to this representation.
Additionally, as the City Commission may recall, the City released two (2) RFPs concurrently last fall —
one for parking attendants (referenced herein) and another for parking meter collections. On October
14, 2015, in addition to authorizing the Administration to negotiate with SP Plus for an agreement for
parking attendants, the City Commission approved negotiations with Laz Florida Parking for meter
collection services. The Agreement with Laz Parking for meter collection services is in the process of
being finalized. I believe it is in the City's best interest to not have both services concentrated in a single
contractor. Both SP Plus and Laz Parking are reputable contractors well versed the delivery of the
referenced services. However, in the event of an issue with either contractor, the City would benefit by
having a second contractor already familiar with the City who would be able to step to offer the required
services.
Therefore, after considering the results of the rankings pursuant to the RFP, as well as subsequent
negotiations and additional price reductions agreed to by SP Plus, I recommend that the City
Commission approve the Resolution authorizing the Administration and the City Attorney's to finalize the
Agreement with SP Plus in a management fee amount not to exceed $417,000 as negotiated by the
Administration; and further authorize the Mayor and City Clerk to execute the final agreement.
JLM/ KGB/SF/AD/WG
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