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Grant Agreement with jewish Museum of Florida - FIU for $26,772.59 4()(s029/Cif .MEN AMMO. 41111111111•11111111111111111.4111111111111111•11111111111■ • City of Miami Beach Cultural Affairs Program and Cultural Arts Council Fiscal Year 2015/16 Cultural Affairs Grant Agreement This Grant Agreement("Agreement") is entered into this day of September, Lug, between the City of Miami Beach, Florida (the"City"), and ("Grantee"). Article I /Grant Description 1. Grantee: Jewish Museum of Florida-FIU Grant Contact: Jo Ann Arnowitz Address: 301 Washington Avenue City, State, Zip: Miami Beach, FL 33139 Phone, fax, e-mail : 786.972.3180, 305.672.5933, director(c jmof.fiu.edu 2. Grant amount: $26,772.59("Grant"or"Grand Funds") 50%paid upon execution of this Agreement. Remaining 50%paid on completion of Project and submission and approval of Final Report. 3. Project Description: See Exhibit 1, attached hereto ("Project"or"Project Description"). 4. Itemized budget: See Exhibits 2-A(Project Budget)and 2-B(Grant Award Budget),attached hereto. 5. Contract execution deadline: November 15, 2015 6. Expenditure deadline: September 30, 2016 7. Project completion date: 5 e3rL �Zs=s1 lP 8. Final Report deadline: Must be postmarked or delivered no later than 4,1 days after Project completion date. IN WITNESS WH G •-/Karties hereto have executed this Agreement this 7 day of / / ,204 Philip Le •.. / Signature C � �G-C44 � Atte ��lommor kikli,1. ✓ ` t _\_n 1 SE3T-,1:44.LORIDA, COUNTY OF MIAMI-DADE y `�, 1 Raff'ranado, ty Clerk � _.•••' T '••.,'9 9 hforeka • •ltrument was acknowledged before me ntee's Corporate Seal Here) :• 'z o i November 2015, by • Aida ReuR. L of • CORP : or0a-r1ttrnational University a not-for-profit � poratron He/She is pers on known to me or has II 4 C du as GRANTEE: �� ;�►'; a io Federal ID#: 65-0177616 " 0/ BY: Aida Reus Signature • Nit- 'ublic Printed Name of Organization's Authorized Representative (City Attorney Approval Here) Notary Name: / FORM & LANGUAGE Notary Public,State of Florida & FOr XECUTI•oN My Commission Expires: ••• ..•�•, :►: i.MEDINA i 7 Commission# /' �' Expires December 13,2016 �� '•'.;�cri:Ftts` Bonded Thru Troy Fain Insurance 800.3857019 •ty Attorney Date • Article II / General Conditions 1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a municipal corporation organized under the laws of the State of Florida (the "City"). The City has delegated the responsibility of administering this Grant to the City Manager or his authorized designee, who shall be the City's Cultural Affairs Program Manager. 2. Project Description: The Grantee may only use the Grant for the purposes that are specifically described in the Project Description, attached hereto as Exhibit 1. All of the Grantee's expenditures shall be subject to the terms of this Agreement, as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. A mandatory dollar for dollar ($1 to $1) match by the Grantee is applicable to all Grant programs. Grant applicants must demonstrate this match through cash, other matching grants and/or in-kind contributions, which in-kind contributions may not exceed 25% of the total Project Budget. Line item changes to the Project Budget shall not exceed ten percent (10%) per category, and shall, in no event, exceed the total amount of Grant Funds. Notwithstanding the preceding sentence, amendments to the itemized Grant Award Budget in Exhibit 2-B shall not be permitted without the prior written consent of the Cultural Affairs Program Manager. Said requests shall be made in writing, detailing and justifying the need for such changes, in advance of the Project's commencement. 3. Reports: This Grant has been awarded with the understanding that the Project will enhance and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must supply the Cultural Affairs Program Manager with a written Final Report, which shall document the Grantee's satisfaction of all requirements. This report must be received by the Cultural Affairs Program Manager within 45 days of the Project's completion date. Grantees completing their Project by the end of the Fiscal Year, or September 30, 2016, must submit their final reports no later than • November 15, 2016. New Grant awards will not be released to the Grantee until all Final Reports for previously awarded grants are received. The City may withhold any future payments of the Grant, or the award of any subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if such reports do not meet the City's reporting requirements. Any reports may be disseminated by the City without the prior written consent of the Grantee. 4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2 (subject to the restrictions set forth herein). In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of the Grantee. Grant Funds will only be remitted to the Grantee once the Mayor and City Commission have approved the Grant award, and once all parties have executed this Agreement. 5. No guarantee of future funding: The Grantee acknowledges that the receipt of this Grant does not imply a commitment on behalf of City to continue or provide funding beyond the terms specified in this Agreement. 6. Program Monitoring and Evaluation: The Cultural Affairs Program Manager may monitor and conduct an evaluation of the Project funded by this Grant, which may include, without limitation, visits by City representatives to observe the Project, or Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the standardized Audience Survey adopted by the City's Cultural Arts Council to obtain specific feedback from program participants. 7. Bank Accounts and Bonding: Grantee shall maintain all monies received pursuant to this Agreement in an account with a bank or savings and loan association that is located in Miami-Dade County. The Grantee shall provide the City with the name of the bank or savings and loan association, as well as the name and title of all individuals authorized to withdraw or write checks on Grant Funds. 2 of 9 8. Accounting and Financial Review: Any activities funded by this Grant must take place during the City's fiscal year for which the Grant is approved (October 1 - September 30). The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant Funds, in accordance with reasonable accounting standards, and shall retain such books and records for at least four (4) years after completion of the Project. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts, and canceled checks, shall be dated within the fiscal year for which they are approved and retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure Deadline specified in Article 1-6. At the request of the City, Grantee shall provide the City (and/or its designated representatives) reasonable access to its files, records and personnel during regular business hours for the purpose of making financial audits, evaluations or verifications, program evaluations, or other verifications concerning this Grant, as the City deems necessary. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant. 9. Publicity and Credits: Throughout Calendar Year 2015, the Grantee must include the City of Miami Beach Centennial logo and the following credit line in all publications (where appropriate) that are related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural Arts Council. Beginning January 1, 2016, the Grantee shall replace the City's Centennial logo with the City's standard logo in all publications (where appropriate) that are related to the Grant. Grantee's failure to comply with this paragraph may preclude future grant funding from the City, in the same manner as if the Grantee defaulted under this Agreement, pursuant to Article 11-13. Except as specified herein, Grantee shall not use the name, trademarks, or logos of the City without the City's advance written approval. 10. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation, attorneys' fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents and contractors may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or resulting from the performance of this Agreement by the Grantee or its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold harmless, and defend the City or its officers, employees, agents, and contractors as herein provided. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the sum of $300,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 11. Assignment: The Grantee shall not be permitted to assign this Grant to any other party. Any purported assignment will be void, and shall be treated as an event of default pursuant to Article 11-13. 12. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal, State, County, and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth 3of9 herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 13. Default/Termination Provisions: In the event the Grantee shall fail to comply with any of the provisions of this Agreement (a "Default"), the Cultural Affairs Program Manager may terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of a Default, at the Cultural Affairs Program Manager's sole discretion, the Grantee shall be required to immediately repay to the City all or a portion of the Grant which has been received by the Grantee, as of the date that the written demand is received ("Demand for Recapture"). In the event of a Default,the following provisions will also apply: a. For first-time violations—Grantee shall be required to submit a final report with documentation of expenditure of all Grant Funds already received up to the date of termination and/or the Demand for Recapture. Additionally, Grantee will be ineligible to apply for or receive a grant in the subsequent City fiscal year. However, Grantee will be allowed to apply for grants in fiscal years following the subsequent City fiscal year. b. For more than first-time violations - Any compliance infractions beyond first-time violations will be addressed by the Cultural Affairs Program Manager, on a case-by-case basis. As part of his consideration, the Cultural Affairs Program Manager shall obtain the recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed to apply for future grants shall remain within the sole discretion of the City. Any uncommitted Grant Funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure Deadline specified in Article 1-6 must be returned to the City within fifteen (15) days after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request in writing from the Cultural Affairs Program Manager an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one(1)year. Grant Funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the Cultural Affairs Program Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law. c. Notwithstanding the provisions of Section 13(a) or 13(b) of this Agreement, and without regard to whether City has exercised the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any required written report. In the event of discontinuation of the Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned to the City, except where the City Manager has agreed in writing to alternative use of the unused/unexpended Grant Funds. 14. No Waiver: No waiver of any breach or failure to enforce any of the terms, covenants, conditions or other provisions of this Agreement by City at any time shall in any way affect, limit, modify or waive City's right thereafter to enforce or compel strict compliance with every term, covenant, condition or other provision hereof. 15. Written Notices: Any written notices required under this Agreement will be effective when delivered in person or upon receipt of a certified letter addressed to the Grantee at the address specified in Article I-1 of this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs Program Manager, City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention 4 of 9 Center Drive; Miami Beach,Florida 331`39-1819. . - • 16. Captions Used in this Agreement: Captions, as used in this Agreement,' are for'convenience of • :. reference only and should not be deemed or construed as in any way limiting or extending the language or • • provisions to which such captions may refer. 17. Contract Represents Total Agreement This',contract, including its special conditions and exhibits, represents the whole and total agreement of the parties:-No representations, except those contained within this Agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate action:by the Mayor and City Commission: THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK: • • L. • • • • • - 5 of 9 ' . Article Ill / Miscellaneous Provisions 18. The Grant awarded herein is the result of an extensive public review process, which found that the Grantee is performing a public purpose through the programs, projects, and/or services recommended for support. As such, use of Grant Funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this Agreement. 19. The Grantee also accepts and agrees to comply with the following Special Conditions: The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964(42 U.S.C. 2000d et seq.),which prohibits discrimination on the basis of race, color, national origin, handicap, or sex. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment, housing and public accommodations on account of race, color, national origin, religion, sex, gender identity, intersexuality, sexual orientation, disability, marital status, financial status, or age. The City endorses, and Grantee shall comply with, the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers that prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability. Accordingly, the City requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. 20. GOVERNING LAW AND EXCLUSIVE VENUE This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. 6 of 9 Exhibit 1 / Revised Project Description Organization: Jewish Museum of Florida-FIU Instructions: Describe the Project, in complete detail, as approved by the Grants Panel. In a separate narrative, detail all revisions to the Project, as approved by the City Commission. Please be as specific as possible, and include the name of any events, specific dates, venues, times, artists, etc. Use an extra page if necessary. Project description as approved by Grants Panel: The Museum, opened in 1995, has drawn a base of thousands of supporters from throughout the state and beyond. In 12/12, following the approval of the Museum's Board of Directors, Florida International University's Board of Trustees and the Florida Board of Governors, the Museum became part of Florida International University. Considered a"jewel" in the community, JMOF-FIU stimulates thinking and learning for all peoples of all ages. We are internationally recognized for excellence, as validated by our AAM Accreditation (2002), and reaccreditation (8/2011). Our diverse and growing visitation, from 30 different countries each week, repeat visitors, press reviews, audience responses and surveys-all confirm our excellence. Press coverage in local, national and international media and the use of social media has contributed to record attendance this year. Our success in just 18 years is validated by increasing and repeat audiences, widespread press acclaim, including being named by several publications as"Best Museum in South Florida,"and increasing use of our collections and research by scholars and writers. We mount temporary exhibits throughout each year-72 since 1995. Tourists are tremendously interested in the Jewish experience in Florida. We also travel many of our exhibits throughout Florida and beyond, receiving wide audiences and newspaper coverage in each venue, helping also to publicize Miami-Dade County as a tourist destination, enticing visitors to come here to see our Museum. Project description as revised (if applicable) based upon the City Commission approved award: Changes to projects funded by Grants awarded under the Artistic Disciplines program must still adhere to the requirement that the work is new or has never before been presented in Miami Beach. N/A 7 of 9 Exhibit 2-A: Project Budget/ Revised Total Project Budget Name of organization: Jewish Museum of Florida-FIU s of Project: 10/1./15-9/30/16 Date(s) Attach a copy of the total Project budget or list cash expenses and cash revenues specifically identified with your program, project, or events. Round off all numbers to the nearest dollar. EXPENSES REVENUES CASH IN-KIND CASH IN-KIND Personnel -artistic Admissions Personnel -technical Contracted services Personnel - administration Tuitions Outside artistic fees/services Corporate support Outside other fees/services Foundation support Marketing/Publicity Individual support Space rental Government grants Utilities Federal Equipment rental State Office supplies Other Costs: (Itemize below) Other Contributions (Itemize below) • City of Miami Beach Grant Award $26,772.59 Total cash expenses ',736,000 Total cash revenues 1,736,000 Total in-kind expenses 28,000 Total in-kind revenues 28,000 Total project expenses 1,764,000 Total project revenues 1,764,000 CASH & IN-KIND CASH & IN-KIND 7 of 9 Miami-Dade County Department of Cultural Affairs 3-year Organizational Budget Template FY2015-2016 Enter your organization's full legal name: Florida International University Board of Trustees for the benefit of Jewish Museum of Florida Instructions for completing the 3-Year Organizational Budget Provide organizational operating revenues and expenses for Miami-Dade County based /� programs and activities only.For organizations whose activities occur exclusively in Miami-Dade County,the completed year cash budget should match M IAM I�QADE your IRS Form 990 or Audited Financial Statement. For current and projected years, provide information which represents the organization's expected/estimated total operating revenues and expenses. Do not include Capital expenses or Restricted or Temporarily Restricted funds. COUNTY COMPLETED 2013-14 CURRENT 2014-15 PROJECTED 2015-16 •EVENUES CASH IN-KIND CASH IN-KIND CASH IN-KIND A.EARNED INCOME Admissions/Box Office $ 42,716 $ 43,650 $ 46,000 :; : Membership Dues $ 193,984 $ 195,000 : �S 198,000 Tuitions/Enrollment/Workshop Fees Contracted Services: Outside Prgms/Performances _ :•• Contracted Services: Special Exhibition Fees $ 1,000 $ 1,000• Contracted Services: Other ' • Space Rental Income $ 8,575 $ 6,500 15,000 •• •.• Merchandise/Concession/Gift Shop Sales 3 101,943 :; $ 94,000 $ 95,000 Investment Income(Endowment) Interest and Dividends $ 62,648 $ 55,000 $ 55,000 • B.CONTRIBUTED INCOME Corporate Support $ 30,000 $ .35,000• $ 25,000 $ 28,000 $ 50,000 $ 28,000 Foundation Support $ 40,500 • $ 55,000 55,000 .•Private/Individual Support 403,112 $ 301,908 378,114 Other Private Support: Auxilliary Activities Other Private Support: Special Event Proceeds 17,360 $ 412,000 $ 350,000 C.GOVERNMENT GRANTS Federal(itemize below) ....C.C.:: State(itemize below) : • • State of Florida General Operating Support $ 35,271 : $ 143,017 $ 150,000 Local(nat Dept of Cultural Affairs Grants) City of Miami Beach General Fund 49,500 :•' $ 50,000 ::::::::;:: 50,000 City of Miami Beach CAC Grant 24,147 .,:•:• $ 27,189 : 30,000 The Children's Trust(direct funding) :• :• Dept.of Cultural Affairs Grants(use drop down mena) ■ •Tourist Development Council Grant Program(TX) $ 10,000 $ 7,500 $ 5,000 ; Major Cultural Institutions(MCI) $ 163,074 $ 161,386 $ 161,386 Cash on Hand -• D.Other Revenues(Itemize below) Exhibits and Programs 71,582 96,500 96,500 Subtotals:CASH Revenues/In-Kind $ 1,337,412 $ 35,000 $ 1,674,650 $ 28,000 $ 1,736,000 $ 28,000 TOTAL REVENUES(Cash Revenues+In-Kind) $ 1,372,412 $ 1,702,650 $ 1,764,000 . Use the numbers from the yellow cells above to enter into your CGO Budget Summary UNIV form online. Revised DEC 2014 Miami-Dade County Department of Cultural Affairs 3-year Organizational Budget Template FY2015-2016 COMPLETED 2013-14 CURRENT 2014-15 PROJECTED 2015-16 EXPENSES CASH IN-KIND CASH IN-KIND CASH IN-KIND Personnel: Administration $ 235,329 $ 239,400 $ 247,700 Personnel: Artistic 7-148,170 1100 150,900 $ 18,000 1 155,40 $ 18,000 Personnel: Technical/Production $ 488,090 496,500 $ 508,900 Outside Artistic Fees/Services Outside Other Fees/Services $ 97,040 $ 10,000 $ 65,000 1$ 70,000 Marketing: ADV/PR/Printing/Publications $ 70,718 ' $ 110,000 $ 7,000 $ 125,000 $ 7,000 Marketing: Postage/Distribution $ 10,313 $ 11,000 $ 12,000 Marketing: Web Design/Support/Maintenance Travel: In County $ 927 Travel: Out of County _ Equipment Rental/Administrative 3 32,161 22,000 1 40,000 Equipment Rental/for Performance,Exhibit,Event,etc. Equipment Purchase/Administrative - Equipment Purchase/for Performance,Exhibit,Event,etc. ------------------------ Space Rental/Administrative Space Rental/for Performance,Exhibit,Event,etc. $ 25,119 10,000 18,200 $ 3,000 7$ 20,000 $ 3,00 ---------- Mortgage/Loan Payments $ 50,000 $ 50,000 $ - insurance/General $ 57,108 $ 58,000 $ 60,000 Insurance/for Performance,Exhibit,Event,etc. Utilities $ 88,253 $ 86,000 $ 90,000 Fundraising/Development(Non-Personnel) $ 60,198 $ 68,000 $ 77,000 Merchandise/Concessions/Gift Shops Expenses $ 33,765 $ 46,500 $ 46,500 --------------------- Supplies/Materials $ 28,563 $ 30,000 $ 35,000 Other Operating Expenses(Itemize below) Design Printing/Publications $ 8,464 , $ 10,000 $ 10,000 Retirement Expense $ 10,000 $ 100,000 $ 100,000_ Collections and Exhibits T$ 59,831 ' $' 60,000 $ 70,000 Education&Public Programs -i 4,500 $ 5,000 8,500 Membership $ 8,000_ $ 8,000 $ 8,000 G&A Overhead '$ 33,765 $ 40,150 $ 52,000 Subtotals:CASH Expenses/In-Kind $ 1,640,314 $ 35,000 $ 1,674,650 $ 28,000 $ 1,736,000 $ 28,000 • TOTAL EXPENSES(Cash Expenses+ln-Kind) $ 1,675,314 $ 1,702,650 $ 1,764,000 Use the numbers from the yellow cells above to enter into your CGO Budget Summary UN1V form online. SURPLUS/(DEFICIT)=Total Revenues minus Total Expenses $ (302,902) $ - $ - must balance to SO must balance to$0 IRS Form 990 ''Please indicate the source used to complete the FY2013-14 budget above: Audited Financial Statements Other:(specify) Internal FIU Reports from GL If your organization reported a surplus in FY2013-14,what are the plans for using these funds? If you reported a deficit,explain the cause of the deficit and your board- endorsed deficit reduction plan(include benchmarks and timeline). The merger into FIU has caused some of our staff expenses and fringes to increase and we are working with Flu to find opportunities to increase our revenues to cover the additional costs.While the Museum does not currently receive any direct support from the University,the University and Foundation have agreed to cover any deficits.In addition,the University now has assigned a dedicated development officer on site,so we expect the revenue stream to continue to increase to meet our operational needs.We are working closly with both the FIU Foundation and the Budget office within the Provost Office to address the deficit.We hope to work towards creating a strategic plan where the Museum receives some line item budget support from the University in the future. • Ranted DEC 2014 Miami-Dade County Department of Cultural Affairs 3-year Organizational Budget Template FY2015-2016 The value($)amounts pre-populated in the table below represent the dollar amounts that you have entered into the 3-year Org.Budget Expense columns above.Next to each amount for each of the three fiscal years represented,please identify the Source(s)/Donor(s)information in the space provided. In-kind Detail&Volunteer Support Completed Fiscal Year Current Fiscal Year Projected Fiscal Year FY2013-14 FY2014-15 FY201S-16 Value($) Source/Donor Value(S1 Source/Donor Value($) Source/Donor Personnel: Administration $ - $ - $ - MD Public MD Public MD Public Schools Museum Schools Museum Schools Museum Personnel: Artistic $ 15,000 Educator $ 18,000 Educator $ 18,000 Educator Personnel: Technical/Production $ - $ - $ - Outside Artistic Fees/Services $ - $ - $ - Databanque Computer and Outside Other Fees/Services $ 10,000 Consulting Co. $ - $ - Various donated Various donated ads in local ads in local Marketing: ADV/PR/Printing/Publications $ - $ 7,000 publications $ 7,000 publications Marketing: Postage/Distribution $ - $ - $ - Marketing: Web Design/Support/Maintenance $ - $ - $ - Travel: In County $ - $ - $ - Travel: Out of County $ - $ - $ - � Equipment Rental/Administrative $ - $ - $ - Equipment Rental/for Performance,Exhibit,Event,etc. $ - $ - $ - , Equipment Purchase/Administrative $ - $ - $ - Equipment Purchase/for Performance,Exhibit,Event,etc. $ - $ - $ - Space Rental/Administrative $ - $ - $ - CMB Hotels CMB Hotels donated rooms donated rooms Space Rental/for Performance,Exhibit,Event,etc.' $ 10,000 for speakers $ 3,000 for speakers $ 3,000 5039 Mortgage/Loan Payments $ - $ - $ - Insurance/General $ - $ - $ - Insurance/for Performance,Exhibit,Event,etc. $ - $ - $ - Utilities $ - $ - $ - Fundraising/Development(Non-Personnel) $ - $ - $ - 1 Merchandise/Concessions/Gift Shops Expenses $ - $ - $ - Supplies/Materials $ - $ - , $ - Other(Itemize below) $ - $ - $ - Design Printing/Publications $ - $ - $ - Retirement Expense $ - $ - $ - Collections and Exhibits $ - $ - $ - Education&Public Programs $ - $ - _$ - Membership $ - $ - $ - G&A Overhead $ - $ - $ - TOTAL IN-KIND SUPPORT $ 35,000 I$ 28,000 $ 28,000 Rated DEC 2014 Exhibit 2-B: Project Budget/ Revised Grant Award Budget Name of organization: Jewish Museum of Florida-FIU Date(s) of Project: 10/1/15-9/30/16 Grant Award: $26,772.59 Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may only be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant funds. (Cultural Anchors are excluded from these restrictions.) Grant Expenses Personnel—artistic Equipment Rental Personnel—technical Space rental (Performance Related Only) Outside artistic fees 26,772.59 Marketing/Publicity Total Other Costs (itemize Below) Printing Description Amount Postage 26,772.59 TOTAL (must equal grant award): Allowable Grant Expenditures Related to Grant Project: • Artistic and technical fees directly related to the proposed program or event; • Production costs related to the proposed program, project or event; • Honoraria; • Equipment rental and expendable materials; • Marketing; • Publicity; and • Equipment rental and personnel necessary to provide program accessibility as mandated by the Americans with Disabilities Act(ADA) and Section 504 of the Rehabilitation Act of 1973. 8of9 Grant Use Restrictions Grant Funds may Bat be used towards the following activities or items: • Remuneration of City of Miami Beach employees for any services rendered as part of a project funded by the City's Cultural Affairs grant programs; • Administrative salaries or fees (Cultural Anchors are excluded from this restriction); • "Brick and mortar" expenses or permanent equipment; unless the purchase price is less than the cost of rental; • City of Miami Beach fees or services (permit fees, off duty police, electricians, insurance, etc.); • Debt reduction; • Indirect or general operating costs related to the operation of the organization (Cultural Anchors are excluded from this restriction); • Travel or transportation; • Insurance Fees (Cultural Anchors are excluded from this restriction); • Social and/or fundraising events, beauty pageants or sporting events; • Hospitality costs, including decorations or affiliate personnel, with the exception of artists; • Cash prizes; • Lobbying or propaganda materials; • Charitable contributions; and • Events not open to the public, unless the event serves to specifically benefit City of Miami Beach government and has been previously approved as such by the Cultural Affairs Program Manager. Required supporting materials for final reports. • Grantee shall provide the City with copies of all receipts, invoices, cancelled checks (copies of both front and back) and proof of expenditures of Grant monies. GRANTEE SHALL CATEGORIZE ALL RECEIPTS, INVOICES, AND CANCELLED CHECKS, ETC. ACCORDING TO THE CATEGORIES SET FORTH IN THE GRANT BUDGET (i.e. - all artist payments shall be separate from advertising payments). Invoices and checks must be dated within the 2015-16 Fiscal Year. • Proof of City logo and credit line in Project publications and advertisements. • Proof of performance(s), such as programs, brochures and flyers. 9 of 9