Interdepartmental Memorandum of Understanding with the Office of Housing and Community Development Qo i olq ci
Interdepartmental Memorandum of Understanding
Between the City of Miami Beach
Office of Housing and Community Development
And the City of Miami Beach Homeless Outreach Team
UNDERSTANDING ("MOU" and/or the "Agreement") is made this
THIS MEMORANDUM OF U ( 9
day of AsPa , 2016, between the City of Miami Beach Office of Housing and Community
Development ("HCD"), and City of Miami Beach Homeless Outreach Team (Sub-recipient").
WHEREAS, HCD determined, through its One-Year Action Plan for federal funds for Fiscal
Year 2015/2016, the necessity for engaging Jewish Community Services of South Florida, Inc. ("JCS")
to provide case management services for the homeless living in the City; and
WHEREAS, the case management services.included outreach and temporary employment of
the homeless encountered in the City; and
WHEREAS, via telephone conference JCS stated that they were not interested in moving
forward with the acceptance of CDBG funds awarded for Fiscal Year 2015/2016; and
WHEREAS, the City was left with the unmet need to engage and provide temporary
employment to the homeless living in the City; and
WHEREAS, HCD identified the Sub-recipient as a possible Sub-recipient who can meet the
needs of the homeless so that Community Development Block Grant ("CDBG") funds continue
providing vital services for the community consistent with the City's FY 2013-2017 Consolidated Plan
approved by City Commission via Resolution No. 2013-28237; and
WHEREAS, the Sub-recipient has agreed to render these needed services in the City; and
WHEREAS, the City Commission on March 9, 2016 through Resolution No. 2016-29316
authorized the recapture of CDBG funds awarded to public services during FY 2014/2015 that were
left unspent; and
WHEREAS, HCD advertised and provided a thirty (30) day public comment period for the
recapture of these FY 2014/2015 public services funds to be used as public services funds during FY
2015/2016; and
WHEREAS, allocating $16,434.45 to CDBG - FY 2015/2016 for public services doesn't not
exceed the 15% limit for public services; and
WHEREAS, the Sub-recipient is providing services for a high priority need identified in the
City's FY 2015-2016 Action Plan approved by the City Commission on July 8, 2015 through Resolution
No. 2015-29080; and
WHEREAS, the One-Year Action Plan for FY 2015/2016 was made available to the public for
comment at its City Commission meeting of July 8, 2015; and for a 30-day public review and comment
period, from July 9 through August 7, 2015.
NOW, THEREFORE, in consideration of the mutual benefits contained herein, HCD and Sub-
recipient agree as follows:
Page 1 of 8
Section 1. Agreement Documents: Agreement documents shall consist of this Agreement and
five (5) Exhibits, all of which are incorporated by reference into this Agreement:
• Exhibit A -Scope of Services
• Exhibit B - Documentation
• Exhibit C - Budget
• Exhibit D - Financial Management for CDBG Funded Activities
• Exhibit E - Release and Hold Harmless Agreement and Release Form
Section 2. Statement of Work: The Sub-recipient agrees to implement the Program in accordance
with Exhibits A and B, and summarized as follows:
Temporary Employment of Homeless:
To provide temporary employment to individuals who are homeless in the City not to
exceed 32 hours per person.
Section 3. Agreement Amount: HCD agrees to make available SIXTEEN THOUSAND FOUR
HUNDRED AND THIRTY FOUR DOLLARS AND THIRTEEN CENTS ($16,434.13) for
use by the Sub-recipient during the Term of the Agreement.
Section 4. Alterations: Any proposed alterations in the Program including, without limitation, the
Budget in Exhibit C, shall first be submitted, reviewed, and approved in writing by the
City Manager.
Section 5. Method of Payment and Reporting Requirements: The Sub-recipient agrees to
submit monthly Program progress, accomplishments and financial reports to HCD by the
10th day of each month, throughout the Term of this Agreement. The Sub-recipient also
agrees to submit a final report on October 2016, which is a comprehensive report
covering the agreed-upon Program objectives, activities, and expenditures during the
Term of this Agreement, including, but not limited to, performance data on client
feedback, with respect to the goals and objectives outlined in Exhibit A. Exhibit B
contains a checklist of backup documentation to be used in fulfillment of the monthly
reporting requirement. Other reporting requirements may be required by HCD in the
event legislative amendments are enacted. The Sub-recipient shall be informed, in
writing, if any changes become necessary.
Section 6. Monitoring: HCD, at its discretion, shall schedule no less than one (1) annual on-site
monitoring visit with the Sub-recipient to evaluate the progress and performance of the
Program and to provide technical assistance.
Section 7. Additional Conditions and Compensation - It is expressly understood and agreed by
the parties hereto that monies to be used by Sub-recipient for compensation, as
contemplated by this.Agreement, originate from grants of CDBG funds from the U.S.
Department of Housing and Urban Development (HUD) and must be implemented in full
compliance with all of HUD's rules and regulations. It is expressly understood and
agreed that in the event of curtailment or non-production of said federal funds, the
financial sources necessary to continue to pay the Sub-recipient all or any portions of the
funds contemplated herein will not be available, and that this Agreement will thereby
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terminate effective as of the time that it is determined by the City Manager, in his sole
discretion and judgment, that said funds are no longer available.
Section 8. Compliance with Local, State and Federal Regulations - The Sub-recipient agrees to
comply with all applicable federal regulations as they may apply to Program
administration and to carry out each activity in compliance with the laws and regulations
as described in 24 CFR 570 Subpart K, as same may be amended from time to time.
Additionally, the Sub-recipient will comply with all State and local (City and County) laws
and ordinances hereto applicable.
Section 9. Restrictions for Certain Resident Aliens - Certain newly legalized aliens, as described
in 24 CFR Part 49, are not eligible to apply for benefits under covered activities funded
by the CDBG Program. "Benefits" under this section means financial assistance, public
services, jobs, and access to new or rehabilitated housing and other facilities made
available under activities funded by the CDBG Program. "Benefits" do not include
relocation services and payments to which displacees are entitled by law.
Section 10. Assignment/Subcontract: Sub-recipient shall not subcontract, assign, or transfer all or
any portion of any work and/or service under this MOU without the prior written consent
of the City Manager, which consent, if given at all, shall be in the Manager's sole
judgment and discretion. Neither this Agreement, nor any term or provision hereof, or
right hereunder, shall be assignable unless as approved pursuant to this Section, and
any attempt to make such assignment (unless approved) shall be void. Notwithstanding
the foregoing, Sub-recipient shall be permitted to assign and subcontract the work
and/or services under this MOU to H.O.P.E. IN MIAMI DADE, INC.
Section 11. Term: This Agreement shall be deemed to have commenced as of the date of last
signature, and shall terminate on September 30, 2016.
Section 12. Termination of Agreement:
12.1 Termination for Convenience:. HCD and Sub-recipient agree that the City
Manager may terminate this Agreement, for convenience and without cause, upon
written notice to the parties, at least thirty (30) days prior to the effective date of such
termination. In the event of such termination for convenience, HCD shall cease any
payments to Sub-recipient for costs resulting from obligations, which were not properly
incurred before the effective date of termination. Additionally, Sub-recipient shall be
solely responsible for submitting a final report, as provided in Section 5 of the
Agreement, detailing all Program objectives, activities and expenditures up to the
effective date of the termination. Said "final report" shall be due within five (5) working
days following the effective date of the termination. Upon timely receipt of Sub-
recipient's "final report", HCD, at its sole discretion, shall determine the amount (if any)
of CDBG funds to be returned to HCD as a result of any incomplete Program items
and/or items not satisfactorily performed, and shall provide Sub-recipient with written
notice of any monies due. Said monies shall be due immediately and payable upon
receipt of such notice by Sub-recipient.
12.2 Termination for Cause: [Intentionally omitted]
12.3 Termination for Lack of Funds: In the event of curtailment of, or regulatory
constraints placed on the funds by HUD, this Agreement will terminate, effective as of
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the time that it is determined such funds are no longer available. Costs of the Sub-
recipient resulting from obligations incurred after termination are not allowable unless
HCD expressly authorizes them in the notice of termination, or subsequent thereto.
Other costs after termination which are necessary and not reasonably avoidable are
allowable if, in the sole discretion of HCD:
a. The costs resulting from obligations which were properly incurred before the
effective date of termination, are not in anticipation of it, and, in the case of
termination, are noncancelable; and
b. The costs would be allowable if the award expired normally at the end of the
funding period in which the termination takes effect.
Section 13. Equal Employment Opportunities: The Sub-recipient shall comply with equal
employment opportunities as stated in Executive Order 11246, entitled "Equal
Employment Opportunity" as amended Executive Order 11375, and as supplemented in
Department of Labor regulations.
Section 14. Program Income: [Intentionally omitted]
Section 15. Religious Organization or Owned Property: [Intentionally omitted]
Section 16. Reversion of Assets: In the event of a termination of this Agreement pursuant to
Section 12 herein, or upon expiration of the Agreement, the Sub-recipient shall transfer
to HCD any CDBG funds on hand at the time of termination or expiration and any
account receivable attributable to the use of CDBG funds.
Section 17. Conformity to HUD regulations: The Sub-recipient agrees to abide by guidelines set
forth by HUD for the administration and implementation of the CDBG Program, including
applicable Uniform Administrative Requirements set forth in 24 CFR 570.502, and
applicable federal laws and regulations in 24 CFR 570.600, et seq. In this regard, the
Sub-recipient agrees that duly authorized representatives of HUD shall have access to
any books, documents, papers and records of the Sub-recipient that are directly
pertinent to this Agreement for the purpose of making audits, examinations, excerpts
and transcriptions. The Sub-recipient shall comply with the requirements and standards
of OMB Circular No. A-122, "Cost Principles for Non-profit Organizations", or OMB
Circular No. A-21, "Cost Principles for Educational Institutions" as applicable. The Sub-
recipient shall also comply with the following provisions: the Uniform Administrative
requirements of OMB Circular A-110 (implemented at 24 CFR Part 84, "Uniform
Administrative Requirements for Grants and Agreements With Institutions of Higher
Education, Hospitals, and Other Non-Profit Organizations"), 24 CFR Part 85
Administrative Requirements for Grants and Cooperative Agreements to State,
Local and Federally Recognized Indian Tribal Governments — Procurement,
and/or other the related CDBG provisions, as specified in this paragraph:
a. Subpart A- "General";
b. Subpart B - "Pre-Award Requirements", except for 84.12, "Forms for Applying for
Federal Assistance";
c. Subpart C -"Post-Award Requirements", except for:
Page 4 of 8
(1) Section 84.22, "Payment Requirements" - Grantees shall follow the
standards of 85.20(b)(7)and 85.21 in making payments to sub-recipients;
(2) Section 84.23, "Cost Sharing and Matching";
(3) Section 84.24, "Program Income" - In lieu of 84.24, CDBG sub-recipients
shall follow 570.504;
(4) Section 84.25, "Revision of Budget and Program Plans";
(5) Section 84.32, "Real Property" - In lieu of 84.32, CDBG sub-recipients shall
follow 570.505;
(6) Section 84.34(g), "Equipment" - In lieu of the disposition provisions of
84.34(g), the following applies:
a. In all cases in which equipment is sold, the proceeds shall be program
income (pro-rated to reflect the extent to which CDBG funds were used
to acquire the equipment); and
b. Equipment not needed by the sub-recipient for CDBG activities shall be
transferred to the recipient for the CDBG program or shall be retained
after compensating the recipient;
(7) Section 84.51(b), (c), (d), (e), (f), (g), and (h), "Monitoring and Reporting
Program Performance";
(8) Section 84.52, "Financial Reporting";
(9) Section 84.53(b), "Retention and access requirements for records".
Section 84.53(b)applies with the following exceptions:
a. The retention period referenced in 84.53(b) pertaining to individual
CDBG activities shall be five years; and
b. The retention period starts from the date of submission of the annual
performance and evaluation report, as prescribed in 24 CFR 91.520, in
which the specific activity is reported on for the final time rather than
from the date of submission of the final expenditure report for the
award;
(10) Section 84.61, "Termination" - In lieu of the provisions of 84.61, CDBG
subrecipients shall comply with 570.503(b)(7); and
d. Subpart D - "After-the-Award Requirements" - except for 84.71, "Closeout
Procedures".
Section 18. Sponsorships: [Intentionally deleted]
Section 19. Examination of Records: The Sub-recipient shall maintain sufficient records in
accordance with 24 CFR 570.502 and 570.506 to determine compliance with the
requirements of this Agreement, the Community Development Block Grant Program, and
Page 5 of 8
all applicable laws and regulations. This documentation shall include, but not be limited
to, the following:
a. Books, records and documents in accordance with generally accepted
accounting principles, procedures and practices, which sufficiently and properly
reflect all revenues and expenditures of funds provided directly or indirectly by
this Agreement, including matching funds and Program income. These records
shall be maintained to the extent of such detail as will properly reflect all net
costs, direct and indirect labor, materials, equipment, supplies and services, and
other costs and expenses of whatever nature for which reimbursement is claimed
under the provisions of this Agreement;
b. Time sheets for split-funded employees, which work on more than one activity, in
order to record the CDBG activity delivery cost by Program and the non-CDBG
related charges; and
c. How the Statutory National Objective(s) as defined in 24 CFR 570.208 and the
eligibility requirement(s) under which funding has been received, have been met.
These also include special requirements such as necessary and appropriate
determinations as defined in 24 CFR 570.209, income certifications, and written
Agreements with beneficiaries, where applicable.
The Sub-recipient is responsible for maintaining and storing all records pertinent to this
Agreement in an orderly fashion in a readily accessible, permanent and secured location
for a period of five (5) years after expiration of this Agreement, with the following
exception: if any litigation, claim or audit is started before the expiration date of the five
(5) year period, the records will be maintained until all litigation, claims or audit findings
involving these records are resolved. HCD shall be informed in writing after closeout of
this Agreement, of the address where the records are to be kept.
Section 20. Audits and Inspections: At any time during normal business hours, and as often as
City and/or Federal Government representatives may deem necessary, the Sub-
recipient shall make available all records, documentation, and any other data relating to
all matters covered by the Agreement for review, inspection or audit.
Section 21. Conflict of Interest: The Sub-recipient covenants that no person under its employ who
presently exercises any functions or responsibilities in connection with Community
Development funded activities has any personal financial interests, direct or indirect, in
this Agreement. The Sub-recipient covenants that in the performance of this Agreement,
no person having such conflicting interest shall be employed. The Sub-recipient
covenants that it will comply with all provisions of 24 CFR 570.611 "Conflict of Interest",
and the Federal, State, County and City of Miami Beach statutes, regulations,
ordinances or resolutions governing conflicts of interest. The Sub-recipient shall
disclose, in writing, to HCD any possible conflicting interest or apparent impropriety that
is covered by the above provisions. This disclosure shall occur immediately upon
knowledge of such possible conflict. HCD will then render an opinion, which shall be
binding on both parties.
Section 22. Venue: This Agreement shall be governed by, and construed in accordance with, the
laws of the State of Florida, both substantive and remedial, without regard to principles
Page 6 of 8
of conflict of laws. The exclusive venue for any litigation arising out of this Agreement
shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court,
Southern District of Florida, if in federal court.
Section 23. Notices: All notices required under this Agreement shall be sent to the parties at the
following address:
HCD: Kathie G. Brooks, Assistant City Manager
On behalf of the Office of Housing and Community Development Director
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Sub-recipient: Maria L. Ruiz, Director
Office of Housing and Community Services
Care of: Homeless Outreach Team
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
[SIGNATURES TO FOLLOW]
Page 7 of 8
IN WITNESS WHEREOF, THE CITY OF MIAMI BEACH OFFICE OF HOUSING AND
COMMUNITY DEVELOPMENT AND THE CITY OF MIAMI BEACH HOMELESS
OUTREACH TEAM have executed this Agreement as of the day and year first written
above by their duly authorized representatives.
CITY OF MIAMI BEACH OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT
Kathie .d,, Assistant City Manager
On half of t e Office of Housing and Community Development
a Division of the Office of Housing and Community Services.
4
Date
CITY OF MIAMI BEACH HOMELESS OUTREACH TEAM
Maria L. iz, Office of Housing and Community Development Director
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CITY OF MIAMI BEACH
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Page 8 of 8
SUB-RECIPIENT EXHIBIT"A"
"SCOPE OF SERVICES"
The Sub-Recipient agrees to provide the following:
Service Units of Service
Temporary employment of individuals who are At least 25 homeless
homeless in the City not to exceed 32 hours per
•erson
Related Definitions:
Davis-Bacon Act Compliance — The Davis-Bacon Act applies to contractors and
subcontractors performing on federally funded or assisted contracts in excess of $2,000 for the
construction, alteration, or repair(including painting and decorating) of public buildings or public
works. Davis-Bacon Act and Related Act contractors and subcontractors must pay their laborers
and mechanics employed under the contract no less than the locally prevailing wages and fringe
benefits for corresponding work on similar projects in the area. The Davis-Bacon Act directs the
Department of Labor to determine such locally prevailing wage rates. Affordable housing
rehabilitation projects of eight (8) or more units using CDBG funds must ensure Davis-Bacon
Act compliance. Affordable housing rehabilitation projects of 12 or more units using HOME
funds must ensure Davis-Bacon Act compliance.
Environmental Review - Projects must have an Environmental Review unless they meet
criteria specified in HUD regulations that would exempt or exclude them from Request for
Release of Funds (RROF) and environmental certification requirements (24 CFR sections 58.1,
58.22, 58.34, 58.35 and 570.604).
Evidence of Procurement — All expenses incurred with grant funds require evidence of
procurement according to this Agreement. Please carefully read the Agreement and related
HUD rules to ensure compliance.
Monthly Progress Report - Sub-Recipient is required to submit a monthly project progress
report by thel 0th of the following month. The report must be signed by the person who prepared
the report as well as the agency's authorizing party. The report summarizes the progress made,
expenses incurred and deliverables completed. This report must be completed regardless of
whether or not funds are requested.
Monthly Financial Report —Sub-Recipient is required to submit a monthly financial report by
the 10th of the following month regardless of whether or not funds are requested. The report
delineates project expenses incurred including non-City funds and must include the
corresponding evidence of expense incurred for any expense which is being submitted for
reimbursement.
Monthly Proformas—All Capital projects with multiple (more than one)funding sources require
the submission of monthly proformas to the City.
Page 1 of 21
Professional Services Contracts-Professional services funded through this Agreement must
adhere to procurement guidelines as appropriate and have executed written agreements
between the Sub-Recipient and the respective Vendor. Contracts must, at a minimum, specify
the cost, timeline and scope of service. A copy of all professional service contracts must be
submitted to the City prior to reimbursement request.
Proof of Insurance — Evidence of appropriate and required insurance must be submitted prior
to contract execution. No City funds will be dispersed prior to submission of required insurance
coverage.
Retainage — All capital projects are subject to the withholding of 10 percent of appropriate
expenses in the form of a retainage. All retained funds will be released when the project fulfills
its National Objective.
Section 3 Compliance — Any Agreement greater than $200,000 that involves rehabilitation,
housing construction, or other public construction, requires that Sub-Recipient to complete and
submit to the City Form HUD 60002, Section 3 Summary Report, Economic Opportunities for
Low-and Very-Low Income Persons(OMB No. 2529-0043).
Service Deliverables
Services must be delivered as follows:
Service Unit of Service Location Timeframe
Service
Temporary employment of At least 25 Citywide MOU Execution
individuals who are homeless people Date—September
in the City not to exceed 32 - 30, 2016
hours per person
Service Benchmarks
Service 13encbmark(s)
Temporary employment of individuals who are • Letter of reference to those who
homeless in the City not to exceed 32 hours successfully complete the program
per person
Service Documentation
Services will be deemed as provided when the following documentation is provided within the
noted timeframes:
Service 2 Documentation Submission Deadline
Temporary employment of • Intake Form Submit Monthly Finance, Program and
individuals who are homeless • Application Accomplishment Progress Reports after service
in the City not to exceed 32 • 1-9/W-2 is delivered. Reports shall be submitted within
hours per person the first 10 days of the following month.
Page 2 of 21
Applicable Federal Regulations
Sub-Recipient must apply to all applicable federal regulations including:
1. Non-Discrimination and Equal Access
No person in the United States shall on the grounds of race, color, national origin, religion or sex
be excluded, denied benefits or subjected to discrimination under any program funded in whole
or in part by CDBG funds. The Sub-recipient must take measures to ensure non-discriminatory
treatment, outreach and access to program resources. This applies to employment and
contracting, as well as to marketing and selection of program participants.
Fair Housing and Equal Opportunity
Sub-recipient must comply with all the following Federal laws, execut ive orders and regulations
pertaining to fair housing and equal opportunity. They are summarized below:
• Title VI of the Civil Rights Act of 1964, As Amended (42 USC 2000d et seq.): States that
no person may be excluded from participation in, denied the benefits of, or subjected to
discrimination under any program or activity receiving Federal financial assistance on
the basis of race, color or national origin. The regulations implementing the Title VI Civil
Rights Act provisions for HUD programs may be found in 24 CFR Part 1.
• The Fair Housing Act (42 USC 3601-3620): Prohibits discrimination in the sale or rental
sin or the provision of brokerage services against any
housing, the financing of housing p 9 9 Y
person on the basis of race, color, religion, sex, national origin, handicap or familial
status. Fair Housing Act implementing regulations may be found in 24 CFR Part 100-
115.
• Equal Opportunity in Housing (Executive Order 11063, as amended by Executive Order
12259): Prohibits discrimination against individuals on the basis of race, color, religion,
sex or national origin in the sale, rental, leasing or other disposition of residential
property, or in the use or occupancy of housing assisted with Federal funds. Equal
Opportunity in Housing regulations may be found in 24 CFR Part 107.
• Age Discrimination Act of 1975, As Amended (42 USC 6101),: Prohibits age
discrimination in programs receiving Federal financial assistance. Age Discrimination
Act regulations may be found in 24 CFR Part 146.
• Section 109 of Title I of the Housing and Community Development Act of 1974: Requires
that no person shall be excluded from participation in, denied the benefits of, or be
subjected to discrimination under any program or activity funded with CDBG funds on
the basis of race, color, religion, national origin or sex.
Affirmative Marketing
Sub-recipient must adopt affirmative marketing procedures and requirements for all CDBG-
assisted housing with five or more units. Requirements and procedures must include:
Page 3 of 21
• Methods for informing the public, owners and potential tenants about fair housing laws
and the Sub-recipient's policies (for example: use of the Fair Housing logo or equal
opportunity language);
• A description of what owners and/or the Sub-recipient will do to affirmatively market
housing assisted with CDBG funds;
• A description of what owners and/or the Sub-recipient will do to inform persons not likely
to apply for housing without special outreach;
• Maintenance of records to document actions taken to affirmatively market CDBG-
assisted units and to assess marketing effectiveness; and
• A description of how efforts will be assessed and what corrective actions will be taken
where requirements are not met.
Handicapped Accessibility
The CDBG regulations also require adherence to the three following regulations governing the
accessibility of Federally assisted buildings, facilities and programs.
• Americans with Disabilities Act (42 USC 12131; 47 USC 155, 201, 218 and 225):
Provides comprehensive civil rights to individuals with disabilities in the areas of
employment, public accommodations, state and local government services and
telecommunications. ,The Act, also referred to as the ADA, also states that
discrimination includes the failure to design and construct facilities (built for first
occupancy after January 26, 1993) that are accessible to and usable by persons with
disabilities. The ADA also requires the removal of architectural and communication
barriers that are structural in nature in existing facilities. Removal must be readily
achievable, easily accomplishable and able to be carried out without much difficulty or
expense.
• Fair Housing Act: Multi-family dwellings must also meet the design and construction
requirements at 24 CFR 100.205, which implement the Fair Housing Act (42 USC 3601-
19)
• Section 504: Section 504 of the Rehabilitation Act of 1973 prohibits discrimination in
federally assisted programs on the basis of handicap. Section 504 imposes
requirements to ensure that "qualified individuals with handicaps" have access to
programs and activities that receive Federal funds. Under Section 504, recipients and
Sub-Recipients are not required to take actions that create .unique financial and
administrative burdens or after the fundamental nature of the program. For any'Sub-
recipient principally involved in housing or social services, all of the activities of the
agency -- not only those directly receiving Federal assistance -- are covered under
Section 504. Contractors or vendors are subject to Section 504 requirements only in the
work they do on behalf of the Sub-recipient or the City. The ultimate beneficiary of the
Federal assistance is not subject to Section 504 requirements.
Page 4 of 21
• The Architectural Barriers Act of 1968 (42 USC 4151-4157): Requires certain Federal
and Federally-funded buildings and other facilities to be designed, constructed or altered
in accordance with standards that ensure accessibility to, and use by, physically
handicapped people.
ll. Employment and Contracting
Sub-recipient must comply with the regulations below governing employment and contracting
opportunities. These concern equal opportunity, labor requirements and
contracting/procurement procedures.
Equal Opportunity
Sub-recipient must comply with the following regulations that ensure equal opportunity for
employment and contracting:
• Equal Employment Opportunity, Executive Order 11246, as amended: Prohibits
discrimination against any employee or applicant for employment because of race, color,
religion, sex or national origin. Provisions to effectuate this prohibition must be included
in all construction contracts exceeding $10,000. Implementing regulations may be found
at 41 CFR Part 60.
• Section 3 of the Housing and Urban Development Act of 1968: Requires that, to the
greatest extent feasible, opportunities for training and employment arising from CDBG
funds will be provided to low-income persons residing in the program service area. Also,
to the greatest extent feasible, contracts for work (all types) to be performed in
connection with CDBG will be awarded to business concerns that are located in or
owned by persons residing in the program service area.
• Minority/Women's Business Enterprise: Under Executive Orders 11625, 12432 and
12138, the City and the Sub-recipient must prescribe procedures acceptable to HUD for
a minority outreach program to ensure the inclusion, to the maximum extent possible, of
minorities and women, and entities owned by minorities and women, in all contracts(see
24 CFR 85.36(e)).
Labor Requirements
Sub-recipient must comply with certain regulations on wage and labor standards. In the case of
Davis-Bacon and the Contract Work Hours and Safety Standards Acts, every contract for
construction (in the case of residential construction, projects with eight or more units) triggers
the requirements.
• Davis-Bacon and Related Acts (40 USC 276(A)-7): Ensures that mechanics and laborers
employed in construction work under Federally-assisted contracts are paid wages and
fringe benefits equal to those that prevail in the locality where the work is performed.
This act also provides for the withholding of funds to ensure compliance, and excludes
from the wage requirements apprentices enrolled in bona fide apprenticeship programs.
Page 5 of 21
• Contract Work Hours and Safety Standards Act, as amended (40 USC 327-333):
Provides that mechanics and laborers employed on Federally-assisted construction jobs
are paid time and one-half for work in excess of 40 hours per week, and provides for the
payment of liquidated damages where violations occur. This act also addresses safe
and healthy working conditions.
• Copeland (Anti-Kickback) Act (40 USC 276c): Governs the deductions from paychecks
that are allowable. Makes it a criminal offense to induce anyone employed on a
Federally assisted project to relinquish any compensation to which he/she is entitled,
and requires all contractors to submit weekly payrolls and statements of compliance.
• Fair Labor Standards Act of 1938, As Amended (29 USC 201, et. see.): Establishes the
basic minimum wage for all work and requires the payment of overtime at the rate of at
least time and one-half. It also requires the payment of wages for the entire time that an
employee is required or permitted to work, and establishes child labor standards.
Contracting and Procurement Practices
The CDBG program is subject to certain Federal procurement rules. In addition, the City and
the Sub-recipient must take measures to avoid hiring debarred or suspended contractors or
Sub-Recipients and conflict-of-interest situations. Each is briefly discussed below.
• Procurement: For the City, the procurement standards of 24 CFR 85.36 apply. For non-
profit organizations receiving CDBG funds, the procurement requirements at 24 CFR
Part 84 apply.
• Conflict of Interest: The CDBG regulations require grantees (the City), state recipients
and Sub-Recipients (the Sub-recipient) to comply with two different sets of conflict-of-
interest provisions. The first set of provisions comes from 24 CFR Parts 84 and 85. The
second, which applies only in cases not covered by 24 CFR Parts 84 and 85, is set forth
in the CDBG regulations. Both sets of requirements are discussed below.
- The provisions at 24 CFR 85..36 and 24 CFR 84.42 apply in the procurement of
property and services by grantees (the City), state recipients, and Sub-Recipients
(the Sub-recipient). These regulations require the City and the Sub-recipient to
maintain written standards governing the performance of their employees engaged in
awarding and administering contracts. At a minimum,these standards must:
- Require that no employee, officer, agent of the City or the Sub-recipient shall
participate in the selection, award or administration of a contract supported by CDBG
if a conflict-of-interest, either real or apparent,would be involved;
- Require that employees, officers and agents of the City or the Sub-recipient not
accept gratuities, favors or anything of monetary value from contractors, potential
contractors or parties to Sub-Agreements; and
- Stipulate provisions for penalties, sanctions or other disciplinary actions for violations
of standards.
Page 6 of 21
A conflict would arise when any of the following has a financial or other interest in a firm
selected for an award:
- An employee, agent or officer of the City or the Sub-recipient;
- Any member of an employee's, agent's or officer's immediate family;
- An employee's, agent's or officer's partner; or
- An organization that employs or is about to employ an employee, agent or officer of
the City or the Sub-recipient.
- The CDBG regulations at 24 CFR 570.611 governing conflict-of-interest apply in
cases not covered by 24 CFR 85.36 and 24 CFR 84.42. These provisions cover
employees, agents, consultants, officers and elected or appointed officials of the
grantee (the City), state recipient or subrecipient(the Sub-recipient). The regulations
state that no person covered who exercises or has exercised any functions or
responsibilities with respect to CDBG activities or who is in a position to participate in
decisions or gain inside information:
- May obtain a financial interest or benefit from a CDBG activity; or
- Have an interest in any contract, subcontract or agreement for themselves or for
persons with business or family ties.
This requirement applies to covered persons during their tenure and for one year after leaving
the grantee (the City),the state recipient or Sub-Recipient(the Sub-recipient)entity.
Upon written request, exceptions to both sets of provisions may be granted by HUD on a case-
by-case only after the City has:
- Disclosed the full nature of the conflict and submitted proof that the disclosure has
been made public; and
- Provided a legal opinion from the City stating that there would be no violation of state
or local law if the exception were granted.
• Debarred contractors: In accordance with 24 CFR Part 5, CDBG funds may not be used
to directly or indirectly employ, award contracts to or otherwise engage the services of
any contractor or Sub-Recipient during any period of debarment, suspension or
placement of ineligibility status. The City should check all contractors, subcontractors,
lower-tier contractors or Sub-Recipients against the Federal publication that lists
debarred, suspended and ineligible contractors.
111. Environmental Requirements
The City is responsible for meeting a number of environmental requirements, including
environmental reviews, flood insurance, and site and neighborhood standards.
Page 7 of 21
Environmental Review
The City is responsible for undertaking environmental reviews in accordance with the
requirements imposed on "recipients" in 24 CFR 58. Reviews must be completed, and
Requests for Release of Funds (RROF) submitted to HUD before CDBG funds are committed
for non-exempt activities. Private citizens and organizations may object to the release of funds
for CDBG projects on certain procedural grounds relating to environmental review (see 24 CFR
58.70 - 58.77). To avoid challenges, grantees (the City) and Sub-Recipients(the Sub-recipient)
should be diligent about meeting procedural requirements.
Flood Insurance
Section 202 of the Flood Disaster Protection Act of 1973 (42 USC 4106): Requires that CDBG
funds shall not be provided to an area that has been identified by the Federal Emergency
Management Agency (FEMA) as having special flood hazard, unless: The community is
participating in the National Flood Insurance Program, or it has been less than a year since the
community was designated as having special flood hazards; and flood insurance is obtained.
IV. Lead-based Paint
On September 15, 1999, the "Requirements for Notification, Evaluation and Reduction of Lead-
Based Paint Hazards in Federally Owned Residential Property and Housing Receiving Federal
Assistance; Final Rule" was published within title 24 of the Code of Federal Regulations as part
35 (24 CFR 35). The regulation was issued under sections 1012 and 1013 of the Residential
Lead-Based Paint Hazard Reduction Act of 1992, which is Title X (ten) of the Housing and
Community Development Act of 1992. Sections 1012 and 1013 of Title X amended the Lead-
Based Paint Poisoning Prevention Act of 1971, which is the basic law covering lead-based paint
in federally associated housing.
The regulation sets hazard reduction requirements that give much greater emphasis to reducing
lead in house dust. Scientific research has found that exposure to lead in dust is the most
common way young children become lead poisoned. Therefore, the new regulation requires
dust testing after paint is disturbed to make sure the home is lead-safe. Specific requirements
depend on whether the housing is being disposed of or assisted by the federal government, and
also on the type and amount of financial assistance, the age of the structure, and whether the
dwelling is rental or owner occupied.
On April 22, 2008, the EPA issued a rule requiring the use of lead-safe practices and other
actions aimed at preventing lead poisoning to protect against the hazards created by exposure
to lead dust in existing structures built prior to 1978. Under the rule, all contractors performing
renovation, repair and painting projects that disturb lead-based paint in homes, child care
facilities, and schools built before 1978 must be certified and follow specific work practices to
prevent lead contamination. This rule (40 CFR Part 745) is enforced as of April 22, 2010. The
rule must be executed by all sub-contractors.
Property Exempt from Lead-based paint regulation:
Page 8 of 21
• Housing built since January 1, 1978, when lead paint was banned for residential use;
• Housing exclusively for the elderly or people with disabilities, unless a child under age 6
is expected to reside there;
• Zero-bedroom dwellings, including efficiency apartments, single-room occupancy
housing, dormitories or military barracks;
• Property that has been found to be free of lead-based paint by a certified lead-based
paint inspector;
• Property where all lead-based paint has been removed;
• Unoccupied housing that will remain vacant until demolished;
• Non-Residential property; and
• Any rehabilitation or housing improvement that does not disturb a painted surface.
Types of housing subject to 24 CFR 35:
• Federally-Owned housing being sold;
• Housing receiving a federal subsidy that is associated with the property, rather than with
the occupants (project-based assistance);
• Public housing;
• Housing occupied by a family (with a child) receiving tenant-based subsidy (such as a
voucher or certificate);
• Multifamily housing for which mortgage insurance is being sought; and
• Housing receiving federal assistance for rehabilitation, reducing homelessness, and
other special needs.
If you want copies of the regulation or have general questions, you can call the National Lead
Information Center at (800) 424-LEAD, or TDD (800) 526-5456 for the hearing impaired. You
can also download the regulation and other educational materials at
htto://www.hud.gov/offices/lead/index.cfm. For further information, you may call HUD at (202)
755-1785, ext. 104, or e-mail HUD at lead requlations(c�hud.gov.
V. Displacement, Relocation, Acquisition and Replacement of
Housing
CDBG projects involving acquisition, rehabilitation or demolition may be subject to the
provisions of the Uniform Relocation Act (UDA). Demolition or conversion of units with CDBG
funds may trigger section 104 (d) (also known as the "Barney Frank Amendment"
requirements.)
VI. Compliance with National Objective
Sub-recipient will ensure and maintain evidence that activities assisted with CDBG funds from
the City of Miami Beach comply with the primary National Objective, "Benefit to Low and
Moderate Income Persons" and will provide services or activities that benefit at least 51% low
and moderate income persons. A low or moderate-income household is defined as: a
household having an income equal to or less than the limits cited below. Individuals who are
Page 9 of 21
unrelated but are sharing the same household shall each be considered as one-person
households.
Low and Moderate Household Income Limits
(Source: U.S. Department of Housing & Urban Development) (Note: Low-Income (80% of
Median Income), Very Low-Income (50 % of Median Income), Extremely Low (30% of Median
Income)
HUD Income Limits for FY 2016
Median Income for Miami-Dade Area=$48,100
Effective date 03/28/2016
1- 2- 3- 4- 5- 6- 7- .8-
Person Person Person ' Verson 1 Person j 'Person I Person Person
amts $14,950 $17,050 $20,160 $24,300 $28,440 $32,580 $36,730 $40,890
-Very
Low $24,850 $28,400 $31,950 $35,500 $38,350 $41,200 $44,050 $46,900
Income
Low $39,800 $45,450 $51,150 $56,800 $61,350 $65,900 $70,450 $75,000
income
Change Orders/Budget Amendments
The goal should be to limit the use of Change Orders or Budget Amendments. Change Orders
and Budget Amendments require prior written approval by the City Manager.
To request a Change Order or Budget Amendment, a written request for changes must be
submitted to your Grant Monitor delineating the changes and providing a detailed justification for
making the request. Approvals of any changes are at the sole discretion of the City Manager.
No budget amendment will be processed after June 30, 2015 for Public Service Projects. No
budget amendment will be processed for Capital Projects Budgets after eighty (80) percent of
the available funds have been drawn.
Budget amendments or Change Orders that deviate from the original scope will be rejected and
the funds in question may be subject to recapture at the sole discretion of the City Manager.
Compliance with Local Rules, Regulations, Ordinances and
Laws
Sub-Recipient must remain incompliance with all local rules, regulations, ordinances and laws
(including having an active business license) in addition to those specified in the body of the
Agreement. In addition, the Sub-Recipient must not owe any monies to the City at the time of
Agreement execution or final release of grant funds.
Page 10 of 21
The City will verify with the Finance Department to ensure that no monies are due the City prior
to Agreement execution.
Employee/ Contractor File Review
The following documentation must be included in the Sub-Recipient's employee/contractor file
for those employees/contractors providing services under this contract.
The following must be included in the employee files:
• Employment Application
• Evidence of degree/credentials
• Job Description Signed by Employee
• Evidence of Required Experience
• Florida Background Criminal Screening, if applicable
• National FBI Background Criminal Screening (Level 2), if applicable
• Affidavit of Good Moral Character, if applicable
• Proof of Knowledge of Policies & Procedures, if applicable
• 1-9 Verification on File
The City reserves the right to inspect those employee/contractor files whose salaries are funded
in part or in whole by its funds.
Evaluation
In its continuing effort to ensure contract compliance and performance, the City will evaluate the
Sub-Recipient in its fulfillment of the terms of this agreement including, but not limited to, the
following measures:
• Agreement compliance
• Leverage and fiscal soundness
• Accuracy and timeliness of Monthly Progress Reports
• Accuracy and timeliness of Monthly Financial Reports
• Adherence to project timelines
• Fulfillment of prescribed outcomes
Page 11 of 21
Fiscal Stability
Sub-Recipient is required to maintain fiscal stability throughout the terms of this Agreement.
This is to ensure the Sub-Recipient's ability to fulfill the terms of this Agreement and meeting of
the National Objective.
For affordable housing developers, fiscal stability policies are encouraged in anticipation of
HUD guidance regarding fiscal oversight for rental projects. More so, as projects have
additional HU 9 9
9 9
extended lives,fiscal stability underscores the long-term viability of the housing units.
Leverage
For HOME-funded projects, the Sub-Recipient must demonstrate the commitment of other
sources of funds committed to the City-funded project. Furthermore, all other identified funds
must be in place prior to the use of HOME funds.
The documentation that demonstrates this fiscal leverage is the Subsidy Layering Review and
underwriting.
Monitoring & Performance Reviews
The City reserves the right to inspect, monitor and/or audit the Sub-Recipient to ensure
contractual compliance. This includes, but is not limited to:
• Review of on-site service delivery
• Inspection and review of client, budgetary and employee files (for those employees
providing services under this Agreement)
Monitoring visits will take place within 120 days of the commencement of services. The City will
notify the Sub-Recipient a minimum of three (3) business days prior to a monitoring visit.
Performance Ratings
Sub-Recipient agrees that its Performance Rating, the score awarded for performance on the
following measures, will be posted on the City's website on an annual basis:
• Timely and accurate submission of Monthly Progress Report
• Timely and accurate submissions of Monthly Financial Reports (reimbursement
requests)
• Delivery of contracted service units
Ratings will be given for each performance measure based on the following:
Page 12 of 21
atln Rationale A-Score _ _
- --_ �=�erfor-manceIVl easure -=_.� - ---- -- -- -�-- ���
Timely and accurate submission of Monthly > "0"for failing to submit on time
Progress Report ➢ "25"for submitting on time
Timely and accurate submissions of Monthly ➢ "0" for failing to submit accurate report with
Financial Report(reimbursement requests) back-up material on time
"25"for submitting accurate report on time
Delivery of contracted service units within Possible score of 0 to 50 based upon
contracted timeframe completion of projected service units. Score is
pro-rated if total projected service units are
not met.
Proformas
Capital projects must submit certified monthly proformas that indicate project funding sources
and correlating uses. Proformas must be certified by the preparing party as well as the agency's
signatory as reflected within this Agreement.
Reporting Requirements
The Sub-recipient will pro vide the City with a Monthly Progress Report and Monthly Financial
Report by the 10th of the following month. In the event that the 10th of the month lands on a
Saturday, Sunday or holiday, the report must be submitted the following business day.
The following chart depicts the submission dates for the term of this Agreement:
£Month rate or Submission
Aril 2016 Ma 10, 2016
Ma 2016 June 10, 2016
June 2016 Jul 11, 2016
Jul 2016 Au•ust 10, 2016
Au•ust 2016 Sestember 12, 2016
Se•tember 2016 October 10, 2016
Monthly reports will be submitted via any of the following methods:
• Standard mail
• Hand delivery
Monthly reports will not be considered acceptable unless the following is met:
• Forms are completely and accurately filled
Page 13 of 21
• Necessary back=up materials are included (evidence of expense incurred, invoices, time
logs, executed AIA Forms, etc.)
• Reports bear the signature of the person preparing the report and the Sub-Recipient's
authorized signatory
Monthly Progress Reports should encapsulate a project's progress in alignment with the funds
expended.
Rent Roll Submissions
Sub-Recipients using City funds for the creation or rehabilitation of affordable housing must
submit tenant rent rolls within thirty (30) days of meeting the National Objective and every year
thereafter for a minimum of fifteen (15) years in adherence with the affordability period required
with use of these funds. For completed projects, certified tenant rolls must be submitted
annually by November 1St. Tenant rolls must be certified by the Sub-Recipient Agency's
authorized signatory.
Those projects with a longer affordability period require annual tenant rolls for the period of
affordability established in the City's Restrictive Covenant and/or mortgage. These tenant rolls
must be submitted by November 1st of each year of affordability. Tenant rolls must be certified
by the Sub-Recipient Agency's authorized signatory.
Retainage
All capital projects utilizing HUD funds are subject to a ten (10) percent retainage that will not be
released until the National Objective is met. Retainage will be held as appropriate from all
submitted reimbursement requests.
Subsidy Layering Review
All affordable housing projects using CDBG/HOME funds require the completion of an
independent Subsidy Layering Review and underwriting. These reviews, must be completed
prior to the project being submitted via HUD's IDIS system and precedes the incurrence of any
related funds. Therefore, no capital projects will be deemed eligible for reimbursement until the
Subsidy Layering Review and underwriting have been received and accepted by the City.
The expense for the Subsidy Layering Review and underwriting services are eligible for
reimbursement if the project proceeds but is not eligible for reimbursement otherwise.
Timeliness of Reimbursement Requests
Reimbursement requests must be submitted no later than sixty(60) days from the incurrence of
the expense. The City will strictly monitor this element. Please note that cancelled checks must
be submitted in conjunction with all reimbursement requests. Therefore, the Sub-Recipient
should calendar itself accordingly to ensure that reimbursement requests are submitted to the
City in a timely manner.
Page 14 of 21
Training Requirements
Sub-Recipient must ensure that the person responsible for preparing the Monthly Progress
Report and Monthly Financial Report attends the City's Sub-Recipient Reporting Training and
places the attendance certificate in the employee's personnel file for inspection by the City
during its monitoring visit. .
Additional Documentation
The following documentation must be submitted with this executed agreement:
• All required insurance certificates
• Copy of current audit
• Copy of required business licenses and permits
Page 15 of 21
EXHIBIT"B"
"Documentation"
Sub-Recipient agrees to provide the following documents as part of its reporting requirements
as applicable:
To Document Insurance Coverage:
• Copy of insurance policy or binder(with proof of payment)with limits and scope of
coverage adding the City of Miami Beach as additional insured
To Document Expenses Incurred:
• Salaries related expenses:
a) Timesheets
b) Cancelled checks and/or Direct deposit vouchers
c) Electronic payroll ledgers with corresponding bank transactions (statement)
d) Listing of bank transmittal
d by the City
documents as re ueste ty
e) Any q Y
Y
• Fringe Benefits related expenses:
a) Detailed invoices showing the employees being charged
b) Cancelled checks with copy of referenced invoice
c) Bank statements
d) Form 941 —Employer's Quarterly Federal Tax Return
e) Unemployment payment, if applicable
f) Worker's Compensation proof of payment
g) Any additional documents as requested by the City
• Operational Costs expenses:
a) Detailed invoices showing the item being purchased
b) Cancelled checks with copy of referenced invoice
c) Bank statements
d) Any additional documents as requested by the City
Page 16 of 21
. EXHIBIT"C» - ••
- -"Budget" -
The attached budget reflects the- scope of expenses that may.. be incurred through this
Agreement. All expenses must.r.,comply with applicable rules and regulations_' including
Procurement and Davis Bacon Act.
•
. -
■
•
•
Page 17 of 21
. ._ .. .MIAMIBEACH CDBG FY 2015/16
... Project Budget
•
•
Sub-Recipient: City of Miami Beach/Homeless Outreach Team Project: Homeless Employment
Please list all items that will be reimbursed by the City of Miami Beach.
,ffitcf� ,4 ..4'.*Line"Item ,. .h2. °` ;: " }.* r.t? uan"tity.; .g ri_ I nit>,Costx. .M shine Total" `
Personnel(Employees Only)-List Position Title
Personnel;Expenses* ategory Eotals -
Operating Expenses-Category Totals
eratin EX•ensesICate s o ;Totals; * Te k'R?f` ? i
Capital/Equipment Costs
•
• ►: • e s •• 1 • �-brxr. .°z_:�s?E �,.. rF� �5,;=.��.��r k�'�a r?;;
Professional Services
Homeless Employment Services $ 16,434.45 $ 16,434.45
€4 � �.
Professional,5eniicesate.o~"'�T�atals�<�� ��`� _�` _ .� ?� $ 16,434.45
Other Costs
Others oats, Cate.o 'Totals` 5 � ��1` 14:** =040
....j -. .,. . g r �° * R 3 • x z..��.� _ $ 16,434.45
•Prb ect,�l'�tat �411�ate ories � ���� s.<_ .:.. .-
Page 18 of 21
EXHIBIT"D"
"Financial Management"
To comply with federal regulations, each program must have a financial management system
that provides accurate, current and complete disclosure of the financial status of the activity.
This means the financial system must be capable of generating regular financial status reports
which indicate the dollar amount allocated for each activity (including any budget revisions),
amount obligated (i.e., for which contract exists), and the amount expended for each activity.
The system must permit the comparison of actual expenditures and revenues against budgeted
amounts. The City must be able to isolate and to trace every CDBG dollar received and prove
where it went and for what it was used.
The City is responsible for reviewing and certifying the financial management of any operating
agency, which is not a City department or bureau, in order to determine whether or not it meets
all of the above requirements. If the agency's system does not meet these requirements and
modifications are not possible, the City must administer the CDBG funds for the operating
agency.
Support for Expenditures
Sufficient support for expenses depends on the type of expenditure. They normally include the
following items:
• Salaries - Should be supported by proper documentation in personnel files of hire date,
position, duties, compensation, and raises with effective date, termination date, and similar
type information. Non-exempt employees are required by law to complete a timesheet
showing number of hours they worked during the day. All employees paid in whole or in
part from CDBG funds should prepare a time sheet indicating the hours worked on CDBG
projects for each pay period. Based on these time sheets and the hourly payroll costs for
each employee, a voucher statement indicating the distribution of payroll charges should be
prepared and placed in the appropriate files.)
• Employee Benefits - Should be supported by personnel policies and procedures manual,
describing the types of benefits, eligibility and other relevant information.)
• Professional Services - Should be supported by a complete and signed copy of the
contract between the organization and the independent contractor, describing at the
minimum, period of service, type of service and method for payments, in addition to the
invoice from the private contractor.)
• Purchases - At a minimum, purchases should be supported by a purchase order, packing
list and vendor invoice. Credit card statements, travel itineraries, vendor statements and
similar items do not represent support for an expense.
Page 19 of 21
Records
Accounting records must be supported by source documentation. Invoices, bills of lading,
purchase vouchers, payrolls and the like must be secured and retained for five years in order to
show for what purpose funds were spent. Payments should not be made without invoices and
vouchers physically in hand. All vouchers/invoices.should be on vendor's letterhead. Financial
records are to be retained for a period of five years, with access guaranteed to the City, to HUD
or Treasury officials or their representative.
•
Audits
For years beginning after June 30, 1996, all nonprofit organizations, state governments, and
local governments that receive Federal funding fall under the revised OMB Circular A-133,
Audits of States, Local Governments, and Nonprofit Organizations. Non-Federal entities that
expend $500,000 or more in a year in Federal awards must have a single or program-specific
audit.
One copy of the sub-recipient or vendors' audited financial statement shall be submitted to the
City immediately following the end of the fiscal year(s)during which CDBG funds are received.
All auditees must submit to the Federal Audit Clearinghouse (FAC) a data collection form (Form
SF-SAC) and reporting package upon completion of the annual audit in accordance with OMB
Circular A-133. The deadline for this submission is the earlier of the 30 days after receipt of the
auditor's report(s), or nine months after the end of the audit period, unless a longer period is
agreed to in advance by the cognizant or oversight agency for the audit. Address for
submission is:
The Federal Audit Clearinghouse
1201 E. 10th Street
Jeffersonville, IN 47132
Phone (301)457-1551 or(800) 253-0696
Email:gov.fac(a�census.gov
Web: httr://harvester.census.gov/sac
F:\RHCD\$ALL\HSG-CD\CDBG\CDBG FY 2015 2016\Public Services\HOMELESS\HOMELESS-Outreach Contract Exhibits
8.27.15.docx
•
Page 20 of 21
EXHIBIT"E"
M1A1E ..H
RELEASE FORM
do hereby release and forever
discharge and expressly agree to indemnify and hold harmless the City of Miami Beach,
its Major, Commissioners, its Officers, Employees, Agents, Representatives and Members,
together with their successors and assigns from any and all claims, actions, demands or
damages, including but not limited to accidents, injury, death or damages to my personal
property arising or resulting from my participation in the Homeless Outreach activities
related to the
on (dates)
I also understand and agree to abide by all rules and regulations required by the City of
Miami Beach. Failure to do so may result in the termination of the agreement.
REQUESTOR'S SIGNATURE:, DATE:
Participant:
(Print Name):
Page 21 of 21