LTC 153-2016 Kimley-Horn and Associates, Inc. Consultant Service Order #2 MIAMI BEACH
OFFICE OF THE CITY MANAGER
NO. LTC# 153-2016 : ETTER TO COMMISSION
TO: Mayor Philip Levine and Members the City Commission
FROM: Jimmy L. Morales, City Manager —�
DATE: April 8, 2016
SUBJECT: KIMLEY-HORN AND ASSOCIA ES, INC. CONSULTANT SERVICE ORDER
#2 — SURVEY AND MAPPING FOR THE MIAMI BEACH LIGHT RAIL/MODERN
STREETCAR PROJECT
The purpose of this LTC is to provide the Commission with the Kimley-Horn and Associates,
Inc., (referred to as "the KH Team") Consultant Service Order #2 (CSO #2) for survey and
. mapping services for the Miami Beach Light Rail/Modern Streetcar project.
BACKGROUND
On December 16, 2015, the Mayor and Commission adopted Resolution No. 2015-29247,
accepting receipt of an unsolicited proposal from Greater Miami Tramlink Partners for a Light
Rail/Modern Streetcar Project in Miami Beach, and authorizing the Administration to solicit
alternative proposals for a public/private partnership ("P3") for an off-wire or "wireless" light
rail/modern streetcar system from 5th Street, via Washington Avenue to the Miami Beach
Convention Center (the "Project").
In a similar timeframe, at the December 9, 2015 Commission meeting, the Mayor and City
Commission approved the Resolution authorizing the Mayor And City Clerk to execute an
agreement between the City of Miami Beach and Kimley-Horn and Associates, Inc., for the
preparation of Environmental Analysis for Miami Beach transit projects including the Beach
Corridor Transit Connection Project and related services. The services to be provided support
the City staff in all aspects of advancing and implementing the preparation of environmental
analysis for the Miami Beach Light Rail/Modern Streetcar project, including assisting the City
with procurement activities and evaluation of proposals.
In order to quickly expedite the project, the City issued CSO#1 for "Pre-Planning Activities".
CSO #1 was issued on December 17, 2015 to initiate the Environmental Review and assist the
City in Preliminary Finance and P3 Procurement Activities, providing support needed for
issuance of the solicitation and technical support of the City's position in presentations to the
County and MPO staff and officials.
CSO #3 was issued on March 21, 2016 in a Not to Exceed amount of $4,452,813 for
environmental analysis; environmental compliance and documentation; development of the
public involvement plan; and development of the project funding plan. The approach assumes
that the State will issue "A Finding of No Significant Impact" based on an Environmental
Assessment. If a more detailed Environmental Impact Review is required, the additional work
will be addressed by a separate CSO.
KIMLEY-HORN AND ASSOCIATES, INC. CONSULTANT SERVICE ORDER#2 —
SURVEY AND MAPPING FOR THE MIAMI BEACH LIGHT RAIL/MODERN STREETCAR
PROJECT
April 8, 2016
Page 2
CSO #4 was issued on April 4, 2016 in a Not to Exceed Amount of $984,890 for procurement
support through evaluation of proposals and support for negotiation of the Interim Agreement.
CSO#2: Survey and Mapping
CSO #2 focuses on survey. The scope includes five (5) base corridor roadways for which new
survey is necessary with a Not to Exceed Base Corridor budget of$337,764. Three (3) optional
roadway corridors are included and separately priced in case individual roadways are deemed
necessary by the environmental analysis and added later for survey. The optional roadways
would require authorization by the City prior to KH team performing any additional survey work..
As outlined in LTC # 123-2016, CSO #2 has been significantly reduced from the initial estimate
provided in LTC # 090-2016 issued on March 3, 2016 to reflect the minimum survey effort
required for the preparation of the environmental review documents.
The breakdown of fees is as follows:
Direct Labor(Person-Hours)
Task Senior Senior 3-Man Utility
Task Name Project Project Support Support Secretary
Number Project PSM Surveying Locating Total
Manager Engineer Analyst I Analyst II /Clerical
Engineer Surveyor Crew Crew
Rates $330 $200 $180 $165 $100 $85 $180 $155 $60
Task 1 Survey and Mapping
1.1 Survey and Mapping 12 10 60 290 631 253 1203 645 26 3130
All Tasks Total Hours 12 10 60 290 631 253 1203 645 26 3130
Total Base Corridor Labor(Tasks 1.1,1.2,1.4,1.5,1.6) $304,080
Misc.Expenses(4.5%of Labor) $13,684
Off-Duty Police Officers $20,000
Optional Corridors(fees below Incl.4.5%misc.expenses)
1.3 Alton Rd:5th St to 17th St $109,803
1.8 Dade Blvd:Meridian Ave to 23rd St $45,463
1.9 23rd St:Dade Blvd to Collins Ave $15,288
KIMLEY-HORN AND ASSOCIATES, INC. CONSULTANT SERVICE ORDER #2 —
SURVEY AND MAPPING FOR THE MIAMI BEACH LIGHT RAIL/MODERN STREETCAR
PROJECT
April 8, 2016
Page 3
The breakdown of tasks among project team members is as follows:
Fee for Survey and
Firm Mapping
Kimley-Horn $ 25,874
Craig A. Smith $311,890
Total $337,764
Additional detail is provided in the attached CSO#2.
Future CSO: Implementation of the Public Involvement Plan
Once the Development of a Public Involvement Plan is completed under Task 3 of CSO #3, a
separate CSO will be issued for implementation of the Public Involvement Plan.
JLM/MT/K' :/JJRG
Attachments
F:\TRAN\$ALL\LTC\LTC-KH Consultant Service Orders 4.docx
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Craig A Smith
Program Work Plan-Person-Hour Estimate
CSO: #2
Project Name: Miami Beach LRT/Modern Streetcar
Task Name: Survey and Mapping
Date Prepared: 6-Apr-16
Direct Labor(Person-Hours)
Task Number Task Name Senior PSM Support Support 3-Man Surveying Utility Locating Secretary/ Total
Surveyor Analyst I Analyst II Crew Crew Clerical
Rates $165 $100 $85 $180 $155 $60
1.1 Survey and Mapping
1.1 5th Street:Alton Rd to Washington Ave
Survey 5.5 days/2 crews 4 days/2 crews
Map of Specific Purpose Survey-Control&Route 12 20 0 60 0 0 92
Map of Specific Purpose Survey-Drainage&Utilities 7 24 0 48 0 0 79
Sub-Surface Utility Engineering
Records Research 0 0 21 0 0 1 22
2 Dimensional Utility Locating 0 0 0 0 64 0 64
QA/QC Plans 3 2 0 0 2 0 7
22 46 21 108 66 1 264
$3,630 $4,600 $1,785 $19,440 $10,230 $60 $39,745
1.2 Washington Ave:5th St to Dade Blvd
Survey 21.5 days/2 crews 11 days/2 crews
Map of Specific Purpose Survey-Control&Route 50 80 0 240 0 0 370
Map of Specific Purpose Survey-Drainage&Utilities 30 96 0 190 0 0 316
Sub-Surface Utility Engineering
Records Research 0 0 84 0 0 10 94
2 Dimensional Utility Locating 0 0 0 0 176 0 176
QA/QC Plans 15 6 0 0 6 0 27
95 182 84 430 182 10 983
$15,675 $18,200 $7,140 $77,400 $28,210 $600 $147,225
1.3 Alton Rd:5th St to 17th St Optional Roadway Corridor
Survey 13.5 days/2 crews 10 days/2 crews
Map of Specific Purpose Survey-Control&Route 36 60 0 150 0 0 246
Map of Specific Purpose Survey-Drainage&Utilities 20 80 0 118 0 0 218
Sub-Surface Utility Engineering
Records Research 0 0 62 0 0 10 72
2 Dimensional Utility Locating 0 0 0 0 160 0 160
QA/QC Plans 10 5 0 0 5 0 20
66 145 62 268 165 10 716
$10,890 $14,500 $5,270 $48,240 $25,575 $600 $105,075
1.4 Alton Rd:South Pointe Drive to 5th Street
Survey 5.5 days/2 crews 4 days/2 crews
Map of Specific Purpose Survey-Control&Route 16 24 0 60 0 0 100
Map of Specific Purpose Survey-Drainage&Utilities 10 24 0 47 0 0 81
Sub-Surface Utility Engineering
Records Research 0 0 25 0 0 1 26
2 Dimensional Utility Locating 0 0 0 0 64 0 64
QA/QC Plans 4 2 0 0 2 0 8
30 50 25 107 66 1 279
$4,950 $5,000 $2,125 $19,260 $10,230 $60 $41,625
1.5 South Pointe Dr:Alton Rd to Washington Ave
Survey 1 day/2 crews 1 day/2 crews
Map of Specific Purpose Survey-Control&Route 3 4 0 12 0 0 19
Map of Specific Purpose Survey-Drainage&Utilities 2 6 0 10 0 0 18
Sub-Surface Utility Engineering
Records Research 0 0 5 0 0 1 6
2 Dimensional Utility Locating 0 0 0 0 16 0 16
QA/QC Plans 1 1 0 0 1 0 3
6 11 5 22 17 1 62
$990 $1,100 $425 $3,960 $2,635 $60 $9,170
1.6 Washington Ave:South Pointe Dr to 5th St
Survey 5.5 days/2 crews 4 days/2 crews 0
Map of Specific Purpose Survey-Control&Route 16 24 0 60 0 0 100
Map of Specific Purpose Survey-Drainage&Utilities 8 24 0 48 0 0 80
Sub-Surface Utility Engineering
Records Research 0 0 24 0 0 1 25
2 Dimensional Utility Locating 0 0 0 0 64 0 64
QA/QC Plans 5 2 0 0 2 0 9
29 50 24 108 66 1 278
$4,785 $5,000 $2,040 $19,440 $10,230 $60 $41,555
Craig A Smith
-
Program Work Plan-Person-Hour Estimate
CSO: #2
Project Name: Miami Beach LRT/Modern Streetcar
Task Name: Survey and Mapping
Date Prepared: 6-Apr-16
Direct Labor(Person-Hours)
Task Number Task Name Senior PSM Support Support 3-Man Surveying Utility Locating Secretary/ Total
Surveyor Analyst I Analyst II Crew Crew Clerical
Rates $165 $100 . $85 $180 $155 $60
1.7 Meridian Ave.:17th St to Dade Blvd
Survey To Be Provided by City
Map of Specific Purpose Survey-Control&Route 0
Map of Specific Purpose Survey-Drainage&Utilities 0
Sub-Surface Utility Engineering
Records Research 0
2 Dimensional Utility Locating 0
QA/QC Plans 0
0 0 0 0 0 0 0
$0 $0 $0 $0 $0 $0 $0
1.8 Dade Blvd:Meridian Ave to 23rd St Optional Roadway Corridor
Survey 6 days/2 crews 4 days/2 crews
Map of Specific Purpose Survey-Control&Route 16 24 0 65 0 0 105
Map of Specific Purpose Survey-Drainage&Utilities 10 24 0 52 0 0 86
Sub-Surface Utility Engineering
Records Research 0 0 24 0 0 1 25
2 Dimensional Utility Locating 0 0 0 0 64 0 64
QA/QC Plans 5 2 0 0 2 0 9
31 50 24 117 66 1 289
$5,115 $5,000 $2,040 $21,060 $10,230 $60 $43,505
1.9 23rd St:Dade Blvd to Collins Ave Optional Roadway Corridor
Survey 2 days/2 crews 1 day/2 crews
Map of Specific Purpose Survey-Control&Route 6 8 0 24 0 0 38
Map of Specific Purpose Survey-Drainage&Utilities 4 8 0 19 0 0 31
Sub-Surface Utility Engineering
Records Research 0 0 8 0 0 1 9
2 Dimensional Utility Locating 0 0 0 0 16 0 16
QA/QC Plans 1 1 0 0 1 0 3
11 17 8 43 17 1 97
$1,815 $1,700 $680 $7,740 $2,635 $60 $14,630
1.10 Conventionn Center Dr:17th St to Dade Blvd.
Survey To Be Provided by City
Map of Specific Purpose Survey-Control&Route 0
Map of Specific Purpose Survey-Drainage&Utilities 0
Sub-Surface Utility Engineering
Records Research 0
2 Dimensional Utility Locating 0
QA/QC Plans 0
0 0 0 0 0 0 0
$0 $0 $0 $0 $0 $0 $0
Total Base Corridor Labor(Tasks 1.1,1.2,1.4,1.5,1.6) $279,320
Misc.Base Expenses(4.5%of Labor) $12,569
Off-Duty Police Officers $20,000
Optional Corridors(fees below incl.4.5%misc.expenses)
1.3 Alton Rd:5th St to 17th St $109,803
1.8 Dade Blvd:Meridian Ave to 23rd St $45,463
1.9 23rd St:Dade Blvd to Collins Ave $15,288