Memorandum of Understanding Operation Stonegarden a0/6 - 2 34';
Memorandum of Understanding
Operation Stonegarden
Miami-Dade County
Miami-Dade Police Department and
City of Miami Beach
1. Purpose
This Memorandum of Understanding is between Miami-Dade County, and its police
department, the Miami-Dade Police Department, hereinafter referred to as the County,
and the City of Miami Beach and its police department, the Miami Beach Police
Department, hereinafter referred to as the Agency. The purpose of this Memorandum
of Understanding is to authorize the Agency to conduct operations with the County,
under the Operation Stonegarden grant awarded to the County from the State of Florida
Division of Emergency Management via the United States Department of Homeland
Security, Operation Stonegarden Grant Program. Authority for these kinds of grant
initiatives was approved by the Miami-Dade Board of County Commissioners on
December 5, 2006, Resolution R-1379-06 (Attachment 1). The intent of Operation
Stonegarden is to enhance law enforcement preparedness and operational readiness
along land and water borders of the United States with strong cooperation/coordination
between federal, state, local, and tribal law enforcement agencies in support of U.S.
Customs and Border Protection, U.S. Border Patrol, as outlined in the National Border
Patrol Strategy.
2. Background
These operations will be conducted by the Miami-Dade Police Department's Marine
Patrol Unit, in conjunction with member law enforcement agencies of municipalities,
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state and tribal law enforcement agencies. Operations will be conducted with the
current program year.
As the grant was awarded to the County, the Miami-Dade Police Department is the
lead organization and has primary responsibility to ensure compliance with grant
requirements.
3. Term
This Memorandum of Understanding shall be effective upon signature and will continue
so long as the County is approved for funding for Operation Stonegarden. This will
allow for continuation of these critical services without interruption.
4. Responsibilities of the Agency:
A. Conduct operations in accordance with requirements by the Miami-Dade Police
Department as lead agency for this grant.
B. Conduct and conclude operations in accordance with the program year to be
eligible for reimbursement and to facilitate grant compliance by both the County
and the Agency.
5. Responsibilities of the County
A. Monitor the implementation of this Memorandum of Understanding in accordance
with grant requirements. This includes operational and administrative
performance, fiscal management, reporting, and other related grant
requirements.
B. Implement appropriate action as may be necessary to maintain grant
compliance.
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C. Provide each Agency at the beginning of each program year with reporting
deadlines and other information to participate in these operations.
D. Administer the reimbursement process in an efficient manner.
6. Reporting Requirements
The Florida Division of Emergency Management has specific financial and
administrative requirements, including reporting. In consideration of the County and its
contractual responsibilities as the sub-grantee, each Agency shall adhere to the
following reporting requirements:
A. All reports must be submitted to the Miami-Dade Police Department Point of
Contact (see Paragraph 9);
B. Program status reports will use the form in Attachment 2;
C. Reimbursement requests will use the form in Attachment 3;
i. Reimbursement reports must include a printout from the agency's financial
system for the reporting period, the required financial report form, and
other corresponding backup documentation.
ii. Reimbursement requests will only be approved for payment for those
requests submitted in accordance with reporting requirements, including
reporting deadlines, provided at the beginning of each program year.
Specifically, reimbursement requests submitted outside of the reporting
deadlines will not be paid.
D. Corrective actions as may be required will be reported using Attachment 4.
For any non-compliance issues, Corrective Action Plans must be
submitted to include the non-compliance issue, specific action(s) to be
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taken to bring the situation into compliance, the entity/personnel
responsible, the date to be completed and a copy of the source
documentation for verification upon completion.
7. Submission of Reports:
A. Reports must be submitted by the deadlines provided each program year.
B. Reports must be signed and dated by authorized personnel.
C. Reports may be sent electronically to the Miami-Dade Police Department
Point of Contact.
8. Non-Compliance and Corrective Action
Non-compliance with the Agency responsibilities and reporting requirements are
considered a violation of this Memorandum of Understanding. The County may use
any customary remedial actions necessary to ensure compliance, including required
corrective action, withholding funds, termination, or suspension and debarment, as
appropriate.
9. Department Representatives
The Point of Contact for the County via the Miami-Dade Police Department is:
Name: Sergeant Randall Rossman
Phone Number: (305) 471-2501
Email Address: rlrossman@mdpd.com
The Point of Contact for Agency is:
Name: Sergeant Luis Sanchez
(305) 673-7959
LuisSanchez @MiamiBeachFL.gov
Phone Number:
Email Address:
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The authorized personnel to sign reports, Fiscal and Operational, for the Agency is:
Name: Sergeant Luis Sanchez
(305) 673-7959
Phone Number: LuisSanchez @MiamiBeachFL.gov
Email Address:
10. Indemnification
Each party to this Memorandum of Understanding agrees to assume responsibility for
the acts, omissions, or conduct of suc h party's own employees while participating herein
and pursuant to this Agreement, subject to the provisions of Section 768.28, Florida
Statutes, where applicable. "Assume Responsibility" shall mean incurring any and all
costs associated with any suit, action, or claim for damages arising from the
performance of this Agreement.
11. Cancellation
This Agreement may be cancelled by either party upon providing thirty (30) days written
notice to the other party. Cancellation will be at the discretion of the parties; in the case
of Miami-Dade County, the Police Director and County Mayor or the Mayor's designee
are authorized to cancel this Memorandum of Understanding.
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Miami-Dade County:
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Carlos A. Gimenez, ayor Date
Miami-Dade County
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Memorandum of Understanding
Operation Stonegarden
Miami-Dade County
Miami-Dade Police Department
Attachments
Attachment 1: Board of County Commission Resolution R-1379-06
Attachment 2: Quarterly Status Report Form
Attachment 3: Reimbursement Request Form
Attachment 4: Corrective Action Plan
, Attachment 1
OFFICIAL FILE COPY.
CLERK OF THE BOARD
OF COUNTY COMMISSIONERS
Approved Mayor
MIAMI-DADE COUNTY,FLORIDA `a
Veto Agenda Item No. 8(1)(1)(E)
Override 12-05-06
RESOLUTION NO. R-1379-06 •
RESOLUTION AUTHORIZING THE COUNTY MANAGER TO
APPLY FOR, RECEIVE AND EXPEND APPLICATIONS FOR
GRANT FUNDS FOR HOMELAND SECURITY NEEDS AS
IDENTIFIED IN THE DOMESTIC SECURITY STRATEGY
WHEREAS,the State of Florida developed a statewide, multidisciplinary plan for domestic
• security known as the Florida Domestic Security Strategy as a"fey component of the State's
Homeland Security Program; and
WHEREAS, the Florida .Domestic Security Strategy is implemented via the Regional
Domestic Security Task Force under Florida Statute 943.0312; and •
WHEREAS, the Miami-Dade Police Department is a member of the Southeast Regional
Domestic Security Task Force; and
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying
memorandum,a copy of which is incorporated herein by reference; . .
NOW, THEREFORE, BE • IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MIAMI-DADE-COUNTY,FLORIDA,that this Board authorizes the County
Manager to apply for, receive, and expend and amend applications for projects identified in the
Domestic Security Strategy far the...._Southeast Regional Domestic Security Task Force
(SERDSTF) and authorizes the County Manager to receive and expend grant funds, execute
such contracts.and agreements as required by grant guidelines or to further the purposes
described in the funding request; following approval by the County Attorney's Office; to expend
.any and all monies received for the purposes described in the funding request; to apply for,
receive and expend future funds should they become available through this federal grant
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Agenda Item No. 8(I)(1)(E)
Page No. 2
program; to file and execute any necessary amendments to the application for and on
behalf of Miami-Dade County, Florida; and to exercise amendments, modifications,
renewal, cancellation and termination clauses of:any contracts and agreements on
behalf of Miami-Dade County, Florida. .
The foregoing resolution was offered by.Commissioner Carlos A. Gimenez ,
who moved its adoption. The motion was seconded by Commissioner Dennis C. Moss •
and upon being put to a vote, the vote was as follows:
Joe.A. Martinez, Chairman.- aye
- Dennis C. Moss, Vice-Chairman -aye -
Bruno A. Barreiro aye Jose "Pepe" Diaz aye.
Audrey M. Edmonson aye Carlos A. Gimenez aye
Sally A. Heyman aye Barbara J;Jordan aye.
Dorrin D. Rolle aye Natacha Seijas aye
Katy Sorenson aye Rebeca Sosa aye .
Sen.Javier D. Souto aye
The Chairperson thereupon declared the resolution duly passed and adopted this
5th day of December,2006. This resolution shall become effective ten (10) days after
the date of its adoption unless vetoed by the Mayor, and if vetoed, shall become
effective only upon an override by this Board.:
MIAMI-DADE COUNTY,FLORIDA
BY ITS BOARD OF COUNTY
COMMISSIONERS
G9�.�f� . ARVEY RUVIN,CLERK
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Approved by County Attorney - - -1;a: :ICAKSIALWAN
to form and legal sufficiency. / v h Deputy Clerk
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Eric A. Rodriguez
•
•
•
.MIAMI.DADE
Memorandum COUNTY•
Date: December 5, 2006 .
To: Honorable Chairman Joe A. Martinez and Agenda Item No. 8(I)(1)(E)
Members, Board of Coun ty Commissioners
From: Georg'441 . ess
County - •
•
Subject: Gra- Application and nding through the Homeland Security Program
•
RECOMMENDATION
It is recommended that the Board approve the attached resolution, authorizing the County Manager to
apply for, receive, amend and expend grant funds for projects identified in the Southeast Regional
Domestic Security Task Force as identified in the Florida Domestic Security Strategy as funds become
available.
BACKGROUND .
•
In response to the events of September 11, 2001, the state of Florida developed a statewide,
multidisciplinary plan for domestic security:issues known as the Florida Domestic. Security Strategy.
•
The backbone of Florida's Domestic Security Strategy is the Regional Domestic Security Task Force
- (RDSTF). There are seven regions identified in the state. The Southeast Regional Domestic Security
• Task Force(SERDSTF)encompasses four counties,.Broward, Miami-Dade, Monroe, and Palm Beach.
The SERDSTF assists in determining local government needs through specialized personnel,
equipment, materials, planning, and training to effectively respond to a major terrorist attack. These.
needs are established by the 11 workgroups of the SERDSTF and are documented in the Domestic
Security Strategy which is updated annually and approved by the Florida Domestic Security Oversight
Council. The Domestic Security Strategy provides the regional blueprint for the allocation of funds from
various federal and state agencies to meet the documented needs.
Federal and state funding programs are meeting domestic security needs through use of these regional
strategies. The strategies provide a structure for collaboration•and affords'the funding agency the
• ability to shorten the grant application time periods and the implementation periods for the County.
Should it be granted, this authorization will expedite and streamline the grants process and avail the
County of additional funding opportunities for security needs.
141t- /Al /
Susanne 7. Torrient=
Assistant ounty Manager '"
Attachment 2 —Status Report
Operation Stonegarden
Miami-Dade County
Miami-Dade Police Department
Subgrantee: Miami-Dade County/ Miami-Dade Police Department
Agency/Sub-recipient:
Project Name: Operation Stonegarden Grant - Operation Safe Coast
Program Year:
Reporting Period:
Provide Signed Report Via Email to:
Sergeant Randall Rossman
Miami-Dade Police Department/ Fiscal Administration Bureau
rlrossman@mdpd.com
Telephone: 305-471-2520
Attach the following information to this signed form:
1. Dates of Stonegarden Operations for your agency
2. Names of participating personnel corresponding with each operation.
I hereby certify that the attached report is true and valid in accordance with the project
agreement.
Signature Chief Financial Officer or Designated Representative Date
Please Print Name
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Attachment 4 — Corrective Action Plan
Operation Stonegarden
Miami-Dade County
Miami-Dade Police Department
Subgrantee: Miami-Dade County/ Miami-Dade Police Department
Agency/Sub-recipient:
Project Name: Operation Stone garden Grant— Operation Safe Coast
Program Year:
Reporting Period:
Provide Signed Report Via Email to:
Sergeant Randall Rossman
Miami-Dade Police Department/ Fiscal Administration Bureau
rlrossman@mdpd.com
Telephone: 305-471-2520
Describe the non-
compliance issue:
Action to be taken to
bring project into
compliance:
Time frame for this
action to be taken:
Person(s) responsible
for these actions
(include telephone
numbers):
I hereby certify that the attached report is true and valid in accordance with the project
agreement.
Signature Chief Financial Officer or Designated Representative Date
Please Print Name