2016-29386 Reso RESOLUTION NO. 2016-29386
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, WAIVING, BY 517TH
VOTE, THE COMPETITIVE BIDDING REQUIREMENT, FINDING
SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY,
AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A
ONE-YEAR AGREEMENT BETWEEN THE CITY AND PARKME,
INC. FOR THE MIAMI BEACH PARKING APPLICATION, BASED
ON THE SAME TERMS AS THE CITY'S PRIOR AGREEMENT
WITH PARKME, INC.
WHEREAS, on June 7, 2013, the City entered into an agreement with ParkMe,
Inc. pursuant to the Mayor and Commissions award of Request for Proposals (RFP) No.
32-10/11 for Mobile Applications Developers for Municipal Parking, Transportation, Park
and Recreation, Special Events, and Other City Services; and
WHEREAS, the services provided in the agreement included a branding
customization of the mobile application that includes routing (driving directions) from a
default location to a selected parking location using mapping capabilities; and
WHEREAS, the application also includes real time information regarding parking
availability which interfaces with the City's gated/revenue control software as well as a
probability "heat" index for availability at metered spaces; and
WHEREAS, the agreement also includes ongoing hosting and support of the
mobile app; and
WHEREAS, the initial development cost of the application was a one-time fee of
$30,000 and there are no maintenance fees associated with the hosting and support
services provided; and
WHEREAS, the three (3) year agreement term is set to expire on June 6, 2016,
and there are no options for renewal; and
WHEREAS, the City is pursuing an Intelligent Transportation System (ITS) and
Smart Parking System (SPS) and engaged Kimley-Horn and Associates, Inc. as a result
of Request for Qualifications (RFQ) No. 2015-115-JR as Program Manager; and
WHEREAS, an important component of the ITS/SPS initiative is the provision of
an array of mobile application services for dissemination of traffic and parking
information to users; and -
WHEREAS, this segment of the ITS/SPS is on schedule and the timeline for
defining the scope for the ITS/SPS mobile application is July 2016; and
WHEREAS, it is the City's intent to issue a formal competitive procurement
process for the engagement of a firm to provide the ITS/SPS services including a
mobile application; and
May 11, 2016
ParkMe-Waiver
Page 2 of 2
WHEREAS, the City would be best served by providing uninterrupted service of
the current parking mobile application, and to this end, a waiver of competitive bids is
necessary in order to extend the current agreement with ParkMe for a one-year period;
and
WHEREAS, ParkMe is agreeable to a one-year extension of the existing
agreement under the same terms and conditions and would not be precluded from
participating in future procurement solicitations.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive, by 517th vote, the competitive bidding requirement, finding
such waiver to be in the best interest of the City, and authorize the City Manager to
,enter into a one-year agreement between the City and ParkMe, Inc. for the Miami
Beach parking application, based on the same terms as the City's prior agreement with
ParkMe, Inc.
PASSED AND ADOPTED this 1/ day of r*i 2016.
ATTEST: -
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INCORP ORATED
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T:WGENDA\2016\May\Parking iirgli Waiver-.1,04 ocx ,
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FORM & LANGUAGE
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- 5.12.
City Attorney 1�r1;�1 Dote
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission, waiving, by 5/7th vote, the competitive bidding
requirement,finding such waiver to be in the best interest of the City, and authorizing the City Manager,or
his designee, to enter into a one-year agreement between the City of Miami Beach and ParkMe, Inc, for
the Miami Beach parking application, based on the same terms as the City's prior agreement with
ParkMe, Inc.
Key Intended Outcome Supported:
Ensure Comprehensive Mobility Addressing All Modes Throughout The City.
Supporting Data(Surveys,Environmental Scan,etc.): Miami Beach Customer Survey indicates 74%
of residents and 72%of businesses rate the availability of parking across the City as too little or much too
little. Availability of parking was one of the changes residents identified to make Miami Beach a better to
live, work or play.
Item Summa ry/Recommendation:
On June 7, 2013, the City entered into an agreement with ParkMe, Inc. pursuant to the Mayor and
Commissions award of Request for Proposals(RFP)No. 32-10/11 for Mobile Applications Developers for
Municipal Parking, Transportation, Park and Recreation, Special Events, and Other City Services.
The services provided in the agreement included a branding customization of the mobile application that
includes routing (driving directions) from a default location to a selected parking location using mapping
capabilities. The application also includes real time information regarding parking availability which
interfaces with the City's gated/revenue control software as well as a probability"heat"index for availability
at metered spaces. The agreement also includes ongoing hosting and support of the mobile app.
The initial development cost of the application was a one-time fee of $30,000 and there are no
maintenance fees associated with the hosting and support services provided. The three (3) year
agreement term is set to expire on June 7, 2016, and there are no options for renewal.
The City is pursuing an Intelligent Transportation System (ITS) and Smart Parking System (SPS) and
engaged Kimley-Horn and Associates, Inc. as a result of Request for Qualifications(RFQ) No.2015-115-
JR as Program Manager. An important component of the ITS/SPS initiative is the provision of an array of
mobile application services for dissemination of traffic and parking information to users. This segment of
the ITS/SPS is on schedule and the timeline for defining the scope for the ITS/SPS mobile application is
July 2016.
It is the City's intent to issue a formal competitive procurement process for the engagement of a firm to
provide the ITS/SPS services including a mobile application. The City would be best served by providing
uninterrupted service of the current parking mobile application.To this end, a waiver of competitive bids is
necessary in order to extend the current agreement with ParkMe for a one-year period.
Please note ParkMe is agreeable to a one-year extension of the existing agreement under the same terms
and conditions.Also, ParkMe would not be precluded from participating in future procurement solicitations.
Administration Recommendation: Adopt the Resolution.
Financial Information:
Source of Amount Account
Funds: 1
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Saul Frances
Sign-Offs:
Departrnen Director Assistant City Manager City M-/ -,•er
SF KGB JLM�I
T:WGENDA\2016\ y\Parking\ParkMeWaiver-SUM.doc
C7F
MIAMIE)EACH
AGENDA IT M
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMIS ;,ION MEMORANDUM
TO: Mayor Philip Levine and Members of e City Corn ,- Sion
FROM Jimmy L. Morales, City Manager
DATE: May 11, 2016
SUBJECT: A RESOLUTION OF THE MAJOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FL e.--IDA, WAIVING, BY 517111 VOTE, THE
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO
BE IN THE BEST INTEREST OF THE CITY, AND AUTHORIZING THE
CITY MANAGER, OR HIS DESIGNEE, TO ENTER INTO A ONE-YEAR
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND PARKME,
INC, FOR THE MIAMI BEACH PARKING APPLICATION, BASED ON
THE SAME TERMS AS THE CITY'S PRIOR AGREEMENT WITH
PARKME, INC.
ADMINISTRATION RECOMMENDATION
Approve a one-year renewal of the Agreement between the City of Miami Beach and
ParkMe Inc. for the Miami Beach branded parking application.
BACKGROUND AND ANALYSIS
On June 7, 2013, the City entered into an agreement with ParkMe, Inc. pursuant to
the Mayor and Commissions award of Request for Proposals (RFP) No. 32-10/11 for
Mobile Applications Developers for Municipal Parking, Transportation, Park and
Recreation, Special Events, and Other City Services.
The services provided in the agreement included a branding customization of the
mobile application that includes routing (driving directions) from a default location to
a selected parking location using mapping capabilities. Additionally, each parking
facility for which the City provides data features attributes such as street address,
number of spaces, parking rates, hours of operation, etc. The application also
includes real time information regarding parking availability which interfaces with the
City's gated/revenue control software as well as a probability "heat" index for
availability at metered spaces. The agreement also includes ongoing hosting and
support of the mobile app.
The initial development cost of the application was a one-time fee of $30,000 and
there are no maintenance fees associated with the hosting and support services
provided.
May 11, 2016
ParkMe-Waiver
Page 2 of 2
The three (3) year agreement term is set to expire on June 7, 2016, and there are no
options.for renewal.
As you know, the City is pursuing an Intelligent Transportation System (ITS) and
Smart Parking System (SPS) and engaged Kimley-Horn and Associates, Inc. as a
result of Request for Qualifications (RFQ) No. 2015-115-JR as Program Manager.
An important component of the ITS/SPS initiative is the provision of an array of
mobile application services for dissemination of traffic and parking information to
users. This segment of the ITS/SPS. is on schedule and the timeline for defining the
scope for the ITS/SPS mobile application is July 2016.
It is the City's intent to issue a formal competitive procurement process for the
engagement of a firm to provide the ITS/SPS services including a mobile application.
The City would be best served by providing uninterrupted service of the current
parking mobile application. To this end, a waiver of competitive bids is necessary in
order to extend the current agreement with ParkMe for a one-year period.
•
Please note ParkMe is agreeable to a one-year extension of the existing agreement
under the same terms and conditions. Also, ParkMe would not be precluded from
participating in future procurement solicitations.
RECOMMENDATION
It is recommended that the Mayor and City Commission approve a bid-waiver to
enter into a one-year agreement between the City of Miami Beach and Park Me.
LLC to allow for the completion of the ITS/SPS and issuance of a formal competitive
procurement process for the complete array of services that will be part of the
comprehensive transportation solution.
JLM/KGB/SF4
T:AGENDA\2016\May\Parking\ParkMeWaiver.docx
We ore committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.