2016-29394 Reso RESOLUTION NO. 2016-29394
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
ACCEPTANCE OF DONATIONS OF HOTEL ROOMS MADE TO THE CITY
FOR MEMORIAL DAY HOLIDAY WEEKEND.
WHEREAS the City has prepared for the upcoming 2016 Memorial Day Holiday
Weekend (Thursday, May 26, 2016 —Tuesday, May 31, 2016, the "Holiday Weekend") and it is
anticipated that this year's Holiday Weekend will attract at least as many people as previous
Memorial Day weekends, which have attracted 200,000 visitors to the City, causing the City's
resources to be strained; and
WHEREAS, the influx of so many visitors requires the City to plan for traffic, crowd
control, sanitation, code compliance, and parking to ensure the safety and welfare of our
residents and visitors, while keeping our streets clean and traffic manageable; and
WHEREAS, in addition to addressing enhanced staffing to ensure sufficient coverage to
address any life safety and quality of life issues, the Major Event Plan addresses everything
from transportation to sanitation, parking, and operational issues such as coordinating Goodwill
Ambassadors, developing community outreach plans, placement of variable message signs,
production of signage, and other informational materials; and
WHEREAS, hotel rooms have been historically donated for use by City Management,
the Police Department, and Miami-Dade County Goodwill Ambassadors during Memorial Day
Weekend and serve a public purpose by facilitating the efficient oversight and management of
heighted public services and responses needed during the Holiday Weekend; and
WHEREAS, several hotels have offered to donate standard hotel rooms again this year
and the following is a list of hotels donating a total of up to 40 rooms for official use by the City
of Miami Beach during the 2014 Memorial Day Holiday Weekend:
• Ritz Carlton
• Loews Miami Beach
• SLS Hotel South Beach
• Shelborne South Beach
• The James Royal Palm Hotel
• Delano Hotel; and
WHEREAS, as these donations are made to the City, the donations must be approved
by the City Commission.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission hereby approve and
authorize the acceptance of up to 40 donated hotel rooms to the City of Miami Beach for the
Memorial Day Holiday Weekend as set forth herein.
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City Attorney .-5( Dote
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution approving and authorizing the acceptance donations of hotel rooms made to the City for
Memorial Day Weekend.
Key Intended Outcome Supported:
N/A
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation:
Similar to the City's successful planning efforts for past Memorial Day Weekends, the City has prepared
for the upcoming Memorial Day 2014 Holiday Weekend (Thursday, May 22, 2014—Tuesday, May 27,
2014). Irrespective of any events and based upon early occupancy reports, it is anticipated that this year's
holiday weekend will attract at least as many people as previous Memorial Day weekends, causing the
City's resources to be strained. Various departments enhance their staffing this weekend, including our
Parking, Code Compliance, Public Works/Sanitation,Tourism and Cultural Development, Fire/Rescue and
Police Department. My office also works throughout the weekend during various shifts, providing executive
level support,as needed.While staffing plans are prepared in anticipation of expected crowds,these plans
are adjusted, as needed, including decreasing staffing throughout the weekend if appropriate.
In addition to addressing enhanced staffing to ensure sufficient coverage to address any life safety and
quality of life issues, the MEP addresses everything from transportation(road closures,etc.)to sanitation
(placement of additional waste bins,clean up schedule)and parking.The plan also addresses operational
issues,such as coordinating Goodwill Ambassadors, developing community outreach plans, placement of
VMS signs, production of signage and other informational materials, etc.
City employees work in excess of 12 hours each day throughout the weekend. Historically, rooms were
donated on an individual basis for use by City Management, the Police Department and Miami-Dade
County Goodwill Ambassador oversight. Several hotels have offered to donate standard hotel rooms again
this year to help reduce travel time and keep employees rested. The following is a list of hotels donating
rooms for official use:
• Ritz Carlton
• Loews Miami Beach
• SLS Hotel South Beach
• Shelborne South Beach
• The James Royal Palm Hotel
• Delano Hotel
There are a total of 35 rooms being donated. These donations are being provided to the City for official
business associated with efforts for Memorial Day Weekend. It is recommended that these donations be
made to the City instead of individuals. As a result, the donations must be pre-approved by the City
Commission. The allocation of rooms will be centralized.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1
OBPI Total
Financial Impact Summary:
N/A
City Clerk's Office Legislative Tracking:
Max Sklar, Tourism and Cultural Development Director
Sign-Offs:
D,p. m-nt,��hector Assi� .J C' Manager 1 City 'anager
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T:\AGEND 7\2016\M-.' ED\Memorial Day Week-, d Hotel Rooms Acceptance SUmm.doc rr
AGENDA ITEM C-7/"
MIAMIBEACH
DATA
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSI•N MEMORANDUM
TO: Mayor Philip Levine and Members of he City Co d{ mission
FROM: Jimmy L. Morales, City Manager ! %,
DATE: May 11, 2016
SUBJECT: A RESOLUTION OF THE MAYOR A ND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
ACCEPTANCE OF DONATIONS OF HOTEL ROOMS MADE TO THE CITY FOR
MEMORIAL DAY WEEKEND.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
BACKGROUND
Similar to the City's successful planning efforts for past Memorial Day Weekends, the City
has prepared for the upcoming Memorial Day 2014 Holiday Weekend (Thursday, May 22,
2014—Tuesday, May 27,2014). Irrespective of any events and based upon early occupancy
reports, it is anticipated that this year's holiday weekend will attract at least as many people
as previous Memorial Day weekends, causing the City's resources to be strained. Various
departments enhance their staffing this weekend, including our Parking, Code Compliance,
Public Works/Sanitation, Tourism and Cultural Development, Fire/Rescue and Police
Department. My office also works throughout the weekend during various shifts, providing
executive level support, as needed. While staffing plans are prepared in anticipation of
expected crowds, these plans are adjusted, as needed, including decreasing staffing
throughout the weekend if appropriate.
In addition to addressing enhanced staffing to ensure sufficient coverage to address any life
safety and quality of life issues, the MEP addresses everything from transportation (road
closures, etc.) to sanitation (placement of additional waste bins, clean up schedule) and
parking. The plan also addresses operational issues, such as coordinating Goodwill
Ambassadors, developing community outreach plans, placement of VMS signs, production
of signage and other informational materials, etc.
City employees work in excess of 12 hours each day throughout the weekend. Historically,
rooms were donated on an individual basis for use by City Management, the Police
Department and Miami-Dade County Goodwill Ambassador oversight. Several hotels have
offered to donate standard hotel rooms again this year to help reduce travel time and keep
employees rested. The following is a list of hotels donating rooms for official use:
_ • Ritz Carlton
• Loews Miami Beach
• SLS Hotel South Beach
• Shelborne South Beach
• The James Royal Palm Hotel
• Delano Hotel
City Commission Meeting
Memorial Day Weekend — Donation of Hotel Rooms
May 11, 2016
Page 2 of 2
There are a total of 35 rooms being donated. These donations are being provided to the
City for official business associated with efforts for Memorial Day Weekend. It is
recommended that these donations be made to the City instead of individuals. As a result,
the donations must be pre-approved by the City Commission.The allocation of rooms will be
centralized.
CONCLUSION
The A•,UJ istration recommends the adoption of the attached Resolution.
JLM/ :/MAS
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